HomeMy WebLinkAboutAgenda RAB 061614 Special MeetingAgenda
City of Palm Beach Gardens
Parks & Recreation Advisory Board
Special Meeting with PBGYAA Executive Board
Monday, June 16, 2014
City Council Chambers
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL: Regular Members
Tory Buckley
Christopher Dinolfo
Howard Nass
William Sonnenreich
Carol Ellis
Maryanne Hedrick
D. INTRODUCTIONS OF PBGYAA EXECUTIVE BOARD: Jacob Webb, President; Robert
Coleman, Vice President; Lisa Jaloski, Secretary; Tony Badala, Baseball; Amanda
Ratcliffe, Softball; Tom Dean, Lacrosse; Joe Roche, Basketball; Damien Murray, Soccer;
Stacey Hurley, Cheerleading; Brandon Aaronson, Football; Joe Danyali, Flag Football ;
Wendy Throop, At Large Member; Christine Davis, At Large Member
E. FUNCTIONS OF RECREATION ADVISORY BOARD AND PBGYAA EXECUTIVE BOARD
F. ITEMS BY COUNCIL LIAISON
G. PRESENTATION OF OUTDOOR SPORTS FIELD OPERATIONS & MAINTENANCE
STRATEGY
H. FIELD CLOSURE SCHEDULE
I. DISCUSSION AND PRIORITY CONCENSUS
J. ADJOURNMENT
Legend: city programming pbgyaa rec pbgyaa rec and travel pbgyaa travel tournament
2014 January Febuary March April May June July August Septem October Nov Dec
Lilac MP pbgyaa travel soccer 3/24 - 5/5 city use pbgyaa travel soccer 11/24- 1/9/15
Mirasol MP city programming 3/24-5/5 pbgyaa flag fb program city program rest city adult play and programming 12/1-1/9/15
city programming/camps
Mirasol SB adult softball, adult permits, city programs city sum camp city ad softball league play 12/15-1/9
GP Multi yaa travel pbg rec soccer pbg rec and travel 5/12-6/30 yaa pbgyaa fall soccer 12/1-1/23/15
PGA Multi 1 city closed sod repair travel 6/27 -7/31 Pop Warner FB aug 1 to 11/17 - 1/9/15
PGA Multi 2 pbgyaa Rec Lax lax 6/27 -7/31 first nov for most teams 11/17 - 1/9/15
PGA Multi 3 pbgyaa Rec Lax 6/27 -7/31 success could be dec 11/17 - 1/9/15
PGA N City adult softball and kickball leagues city sum city softbll and kickball leagues 15th
PGA S sb league 15th
GP B 1 7/14-8/22 yaa pbgyaa fall ball 12/1-12/26
GP B 2 7/14-8/22 travel sep 8 to end of nov 29th
GP B 3 PBGYAA Baseball league play 7/14-8/8 base 12/1-12/26
GP B 4 all star season 8/11-9/5 29th
GP B 5 travel baseball 7th 7/28-8/29 12/1-12/26
GP B 6 7th 7/28-8/29 29th
GP B 7 7/28-8/29 12/1-12/26
GP B 8 7/7-8/1 29th
LC 1 pbgyaa recreation lg pbgyaa 9/8-10/10
LC 2 mid Jan to first wk of april travel soft 9/8-10/10
LC 3 7/28-9/5 yaa fall travel softball
LC 4 7/28-9/5
Plant Dr HS SB Jan to end of april 12/1-1/2/16
Lilac BB HS Bsb jan to end of may 8/4-8/29 fall hs bsb sep to thanks 12/1-1/2/16
2015 January Febuary March April May June July August Septem October Nov Dec
Lilac 9th pbgyaa travel soccer 5/18- 7/17 city pbgyaa travel soc 11/2-1/1/16
Mirasol MP 9th city ad prog 3/16- 5/8 pbgyaa youth flag football city prog rest ad flag sep 1-11/2-1/1/16
Mirasol MP 3/16- 5/8 city camp/adult play
Mirasol SB 9th city sb last wk jan to april 4/13-5/8 summer sb leaguecity camp city ad sb league 12/14
GP Multi 23rd pbgyaa spring soccer trav soc 6/15-8/14 pbgyaa fall soccer 11/30-1/15/16
PGA Multi 1 9th pbgyaa lax mid jan to City use 6/1-7/31 Pop Warner FB Aug 1 11/16 - 1/8/16
PGA Multi 2 9th end of april to 6/1-7/31 may go into Nov based on 11/16 - 1/8/16
PGA Multi 3 9th program 6/1-7/31 team success 11/16 - 1/8/16
PGA N 9th city sb and kickball programs city sum leagues 8/3-8/28 city fall sb league/kickball league
PGA S 9th tue, wed, thu, sun 8/3-8/28 tue, wed, thu
GP B 1 pbgyaa evaluations/practice/recreation play/all stars 7/13-8/7 Fall Baseball 11/30-12/25
GP B 2 jan 23 reopens for pbgyaa recreation play/all stars 8/10-9/4 Sept to thanksgiving 12/28-1/22/16
GP B 3 pbgyaa evaluations/practice/recreation play 7/13-8/7 This should be 11/30-12/25
GP B 4 jan 23 8/10-9/4 yellow (pbgyaa rec)12/28-1/22/16
GP B 5 this could also be blue as they had travel teams 7/13-8/7 green (city permits 11/30-12/25
GP B 6 jan 23 practice outside of recreation scheduled play 8/10-9/4 travel team use and 12/28-1/22/16
GP B 7 7/13-8/7 games)11/30-12/25
GP B 8 jan 23 8/10-9/4 Blue- yaa travel 12/28-1/22/16
LC 1 pbgyaa rec softball 1st wk jan to pbgyaa sb 8/31/-10/2
LC 2 first week of april travel 8/31-10/2
LC 3 travel runs april to mid july 7/27-8/28 pbgyaa travel softball
LC 4 pbgyaa blue as well- travel during rec 7/27-8/28
Plant Dr 2nd HS Softball 7/27-8/28
Lilac BB 2nd HS Baseball 7/6-7/31 HS fall ball sep to thanks
Projected Based on 2014 Schedule
CITY OF PALM BEACH GARDENS
OUTDOOR SPORTS FIELD OPERATIONS AND
MAINTENANCE STRATEGY May 16, 2014
Developed by:
David Reyes
Mike Kelly
Laura Schuppert
Tim Kasher
Justin Lucas
Cynthia Unger
Norman Chabre
Angela Brown
2 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
Table of Contents
INTRODUCTION ........................................................................................................................................ 3
INVENTORY ............................................................................................................................................... 5
FIELD DEMANDS ...................................................................................................................................... 7
PERSONNEL RESOURCES ................................................................................................................... 9
FINAL RECOMMENDATION ................................................................................................................. 12
APPENDIX A ............................................................................................................................................ 15
APPENDIX B…………………………………………………………………………………………….20
3 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
City of Palm Beach Gardens
OUTDOOR SPORTS FIELD OPERATIONS AND MAINTENANCE STRATEGY
INTRODUCTION
The City of Palm Beach Gardens is a growing and active community. New residents and
employers are moving into the community every year. The wide range of recreational facilities
and activities available to residents helps make Palm Beach Gardens an attractive place to
live, learn, work, and play.
As part of the general movement to make cities more attractive destinations in which to locate,
Palm Beach County municipalities face public pressure to deliver increasingly sophisticated
recreation facilities. There are also more community groups that want access to recreation
facilities for a broader range of activities than in the past. Additionally, opportunities for informal,
recreational, and competitive sport are desired by local residents.
Outdoor sports fields, including multipurpose rectangular fields and diamonds, are a key
component of the City of Palm Beach Gardens’ infrastructure, which supports sport, economic
development, recreation, and leisure activities. These fields provide opportunities for groups of
all ages and skill levels across a wide range of sports. Meeting the demand for outdoor sports
fields today, as well as in the future, is important because these fields contribute to opportunities
for an active lifestyle. They also contribute to the social, cultural, and economic vitality of the
City. Additionally, sports fields attract tourism to the City, as teams and their families come for a
weekend to compete, spending money on hotels, restaurants, shopping, and other local cultural
sites and attractions.
The purpose of this report is to address current field conditions that are not meeting
expectations of users and City staff. The Public Services, Golf, and Recreation Divisions have
teamed up to research best practices and analyze data over the past 60 days in order to
compile potential solutions to improve the field conditions (not including the golf course). This
report is the result of such collaboration.
The team has identified the following areas of concern:
PROGRAMMING
o Increased number of informal and formal play participants.
o Large number of non-resident participants (measured by the Palm Beach
Gardens Youth Athletic Association, or PBGYAA).
o Meeting a philosophy of providing recreation opportunities for both informal
and formal groups (adult and youth).
o Increased amount of travel teams in nearly all youth sports programs creates
a year-round demand for field space.
o Meeting revenue projections - One of the key revenue sources Athletics relies
on to meet budget projections are field permit revenues.
o Facility closures are not staggered to allow for continuous play.
4 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
o Effects of unexpected safety closures that occur outside of the six (6) to eight
(8) week rejuvenation period, including relocating affected user groups and
negative public reactions.
MAINTENANCE
o Reduction of resources to manage field turf areas.
o Lack of quality control with regard to maintenance practices.
o Insufficient field renovation closing periods.
o Lack of resources to manage field use in order to reduce unauthorized use.
INVENTORY
o Insufficient amount of multipurpose field space available to meet the
requirements of all user groups in the service area (youth and adult, informal
and formal practice, games, travel teams, fields for events that generate
community-wide economic impacts, etc.).
o Lack of viable field space opportunities via interlocal agreement partners
(e.g., Palm Beach County School District: Overuse of facilities at high schools
and poor quality facilities at middle and elementary schools).
EDUCATION
o Lack of consumer knowledge on field maintenance and the effects of field
overuse.
5 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
INVENTORY
The City currently maintains and operates 15 public parks with a combined area of
approximately 185 acres. Within these parks, there are 32 outdoor sports fields with a
combined area of 52 acres of Bermuda turf, which are open to the public 24/7, with the
exception of scheduled maintenance and safety closures. Table 1 identifies City parks and any
associated sports fields. Since 2009, the City has increased its inventory of sports turf by 15%,
as well as added five (5) park-related buildings, totaling 4,400 square feet. Table 2 identifies
specific facilities added over the past five (5) years.
Table 1: Parks inventory listing.
PARK NAME BASEBALL/SOFTBALL FIELDS
MULTIPURPOSE
ATHLETIC FIELDS
BURNS ROAD RECREATION CAMPUS
CITY PARK
GARDENS PARK 88 99**
LAKE CATHERINE PARK 44
LAKESIDE CENTER
LILAC PARK 11 11
MIRASOL PARK 11 22
OAKS PARK
PGA NATIONAL PARK 22 33
PLANT DRIVE PARK 11
RIVERSIDE LINEAR PARK
SANDHILL CRANE ACCESS PARK
SOUTH ILEX CIRCLE NEIGHBORHOOD PARK
THOMPSON RIVER LINEAR PARK
TWINS PARK
SUB-TOTALS: 1177 1155
15 TOTAL PARKS / 184.9 ACRES 32 TOTAL FIELDS / 52 ACRES of TURF
*Fields are not regulation size fields.
Table 2: Addition of park inventory.
PARK NAME 2009 2010 2011 2012 2013
LILAC PARK MULTIPURPOSE FIELDS
BRCC/LILAC WALKING TRAIL EXTENSION
PLANT DRIVE RINK BASKETBALL COURTS
CITY PARK TENNIS COURTS
PGA PARK CONCESSION BUILDING
GARDENS PARK SOCCER CONCESSION
BUILDING
PGA PARK JUNION BASKETBALL COURTS
PGA PARK MP FIELDS
PLANT DRIVE SOFTBALL FIELD
GREENMARKET RESTROOM
SMALL DOG PARK
LILAC PARK PLAYGROUND RESTROOM
LILAC PARK MP RESTROOMS
6 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
Facility Use
A wide range of sports are played on the City’s outdoor sports fields. There are 17 diamonds
that can accommodate various levels of baseball and softball. The other 15 fields are
rectangular, multipurpose fields for use by soccer, football (tackle and flag), rugby, lacrosse,
field hockey, and Ultimate Frisbee.
Generally, the fields are used within the parameters they were designed. At times, however,
some fields, such as those at PGA National and Gardens Park s, are striped to accommodate
additional play. For example, Gardens Park contains nine (9) various-sized soccer fields. In
order to maximize space, two (2) of these fields have been restriped horizontally to provide four
(4) separate game fields. Conceivably, creating these two (2) additional fields adds more wear
on the field, especially at goal mouths, and thereby compounds the worn areas.
Table 3: Sports played by field type.
Field Type Sport
Multipurpose (Rectangular) Soccer, Football (Tackle and Flag), Rugby, Field Lacrosse,
Ultimate Frisbee, Field Hockey
Diamond Baseball, Softball, Slo‐pitch, Fast‐pitch, T‐ball (Note: Football,
Lacrosse and Soccer will also use diamond outfields)
Table 4: Fields by location and type permitted by City Staff.
Site Full-size
Soccer
Cross
Field
Soccer
Flag FB Lacrosse Baseball/
Softball Notes
Lake Catherine 1-4 X
Mirasol MP 1 X X (2) X
Mirasol MP 2 X X
Mirasol Softball X No painting, but soccer play in
outfield
PGA MP 1 X X X Soccer for tournament play
PGA MP 2 X X X Soccer for tournament play
PGA MP 3 X X X Soccer for tournament play
PGA North Softball X X Used as a mid-size soccer field at
times/informal lax*/informal soccer
PGA South Softball X X Used as a mid-size soccer field at
times/informal lax/informal soccer
Lilac MP Field X X PBGHS Athletics use
Lilac Baseball X
Gardens Park 1 X X
Gardens Park 2 X Mid-size 70 x 50 field
Gardens Park 3 X Mid-size 70 x 50 field
Gardens Park 4-6 X Small-size soccer fields 40 x 30
Gardens Park 7 & 8 X
Intermediate size soccer fields 50 x
40
Gardens Park 9 X Small-size soccer fields 40 x 30
Buckley/Plant Drive X Softball only
Gardens Base 1, 3-8 X
Gardens Base 2 X X Informal soccer play/Informal lax
play
*lax=Lacrosse
7 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
FIELD DEMANDS
Over the past five (5) years, there has been an inordinate increase in sports participation for
children and adults alike within the City of Palm Beach Gardens. Spearheaded by a dramatic
increase of participation in the City’s primary provider of youth sports, the Palm Beach Gardens
Youth Athletic Association (PBGYAA), this organization has grown from a 3,885-member
organization in 2009 to nearly 7,000 members in 2013. Chart 5A and Table 5B (on the following
page) provides a glance at the estimated growth over the past five (5) years in various program
participations.
Chart 5A: Program participants by year.
The PBGYAA has extensively developed over this time period primarily as a result of the
following factors:
• Additional sports – Lacrosse, flag football, and soccer programs have been established over this
time frame, having been transferred from the City-run developmental programs.
• Additional growth - The soccer program has seen enormous growth, doubling in size and being
offered two (2) seasons annually. In addition, flag football has also increased by 30%.
• Additional travel teams (non-recreation) – Each PBGYAA sports program, including baseball,
basketball, lacrosse, soccer, and softball, has launched year-round programs.
• Additional special events/tournaments – An increase from five (5) tournaments in 2009 to nine
(9) in 2013 (see Table 6).
• Additional City adult sports programming (ages 18+) - Increased from 17 leagues for outdoor
sports in FY 12/13 to 24 in FY 13/14.
Table 6: Number of tournaments.
Tournaments 2009 2010 2011 2012 2013
Baseball Tournaments 3 4 5 5 4
Soccer Tournaments 1 1 1 1 1
Softball Tournaments 1 1 2 2 2
Flag Football 0 1 2 2 2
Total: 5 7 10 10 9
0
1000
2000
3000
4000
5000
6000
7000
8000
2009 2010 2011 2012 2013
Number of Participants
Number of
Participants
8 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
Table 5B: Estimated City, PBGYAA, and Permitted Program Participations 2009-2013.
2009 2010 2011 2012 2013
Facility Program Partic. Participations Partic. Participations Partic. Participations Partic. Participations Partic. Participations
Klock Fall Soccer 550 21,450 650 25,350 750 29,250 850 33,150 914 35,646
Klock Spr Soccer 250 7,500 450 13,500 575 17,250 650 19,500 873 26,190
Lilac/klock Travel Soc
100 6,250 150 13,500 200 17,000
PGA Football 135 6,480 175 8,400 225 10,800 200 9,600 160 8,320
PGA Lacrosse 150 5,850 165 6,435 175 6,825 195 7,605 209 8,151
PGA MP/
Softball Travel Lax
50 3,000 75 4,500 75 4,500 80 4,800
Mirasol Flag FB 250 7,500 275 8,250 300 11,700 350 13,650 410 12,300
Mirasol Nomads 150 15,750 150 15,750 150 15,750 150 15,750 150 15,750
Mirasol Ad Flag FB 200 7,200 250 9,000 275 9,900 300 10,800 350 12,600
Gardens Park Fall Baseball 200 7,200 225 8,100 250 9,000 275 9,900 283 10,188
Gardens Park Spr Baseball 550 23,100 600 25,200 550 23,100 500 21,000 452 18,984
Gardens Park Travel Baseball
60 2,400 72 2,880
Gardens Park Cal Ripken All Stars
120 1,800 120 1,800
Gardens Park Cal Ripken Rookie
400 1,536
Gardens Park Cal Ripken Region
144 450
Lake
Catherine Softball 300 7,200 250 6,000 200 4,800 175 4,200 150 3,600
Lake
Catherine PBA Softball
25 1,625 25 1,625 25 1,625
PGA Softball City Adult Lg 1,000 36,000 1,000 36,000 1100 39,600 1150 41,400 1200 43,200
Mirasol Adult Soc Lg 150 5,400 150 5400 175 6,300 225 8,100 250 9,000
Mirasol
Softball Adult Group Soc
20 2,000 20 2,000 20 2,000
PGA Softball Adult Kickball
46 12,600 40 11,800
Mirasol City Sum Camps
428 1,926
Totals 3,885 150,630 4,390 170,385 4,945 198,650 5,516 233,080 6,930 236,020
Partic = Number of persons who played.
Participations = Number of times the participants played.
9 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
PERSONNEL RESOURCES
PROGRAMMING
The Athletics Section consists of three (3) full-time, salaried staff that are responsible for the
management and oversight of the City’s athletics programs, which include camps, clinics,
league programming, facility permitting, and athletics special events. Primary areas of focus
include:
• City’s Liaison to the PBGYAA
• Facility permitting and scheduling
• Coordinating adult and youth sports programs
• Monitoring volunteer background screenings
• Coordinating and managing contractual staff to perform instructional camps, clinics and
programs
• Maximizing revenues through athletics programming
• Marketing of athletic programs
• Developing partnerships with sport event owners and the Palm Beach Sports
Commission in order to derive economic impact through sports
• Generating sponsorship opportunities and economic development through sports
This Section is also responsible for managing the City’s Tennis Center and Aquatic Complex
through the Operations Manager. Facility permitting and daily communication with the PBGYAA
are primary functions of the Athletics Supervisor. The Sports Specialist is directly responsible
for adult sports programming and supervision of night activities. Instructional programs for
youth sports and wellness are also coordinated by this Section. Revenues generated from
these functions, as well as from camp and clinic programming, are applied towards the cost
recovery of the salaries in this Section.
Priority for athletic field use is governed by the following criteria: City-sponsored youth and
adult programming; PBGYAA youth sports programs; Palm Beach Gardens public school
athletic programs; recognized youth programs; recognized adult programs; and individuals
requesting facility space. Primary types of permits include a daily one-time use, blanket permit
for league play programs, and special event permits for tournament and camp events. All
facility use other than informal play requires one of the aforementioned permits, which are
granted via the Recreation Division.
10 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
PERSONNEL RESOURCES (continued)
MAINTENANCE
The Parks and Grounds Section is made up of 29 employees: one (1) Parks Director, three (3)
Chief Lead V Maintenance Technicians, 20 full-time maintenance staff, and five (5) part-time
staff. These employees are responsible for the maintenance of 52 acres of outdoor sports fields
at 15 different parks, as well as all City-owned common grounds and roadway medians. This
Section is separated into two (2) units of operations: 1) Parks and 2) Grounds. The following
lists each unit’s areas of responsibilities as it relates to turf maintenance only.
Parks
1. Clay field maintenance
2. Game preparation
3. Painting/marking field lines
4. Facility repairs/inspections
5. Monitoring fields/facilities use
6. Cleaning restrooms/surfaces
Grounds
1. Field turf mowing, edging.
2. Fertilizing, herbicide application, pesticide application
3. Weekly repairs - filling in holes and sod repairs
4. Irrigation system operation/repairs
Over the past five (5) years, the Parks and Grounds Section was minimized due to the
economical downturn experienced nationwide. At the same time, approximately 21 acres of
developed park land were added to the City’s inventory without the addition of staff in order to
provide the public with additional recreational opportunities. Table 7A and Chart 7B below
compare the growth rate of field participations, programming, and additional inventory, with
maintenance staff hours over the past five (5) years.
The City’s Grounds Superintendent conducted physical inspections of each field from March 6
through 19, 2014, and noted observations of each. The analysis is attached hereto as Appendix
A.
11 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
PERSONNEL RESOURCES (continued)
Table 7A: Maintenance Hours vs. Workload
2009 2010 2011 2012 2013
Maintenance Staff Hours Worked (in
1000s) 48 47 39 37 34
Parks Acreage Maintained 156.33 162.6 167.25 171.75 171.75
Turf Acreage Maintained 48.25 48.25 50 52 52
# of Participant Hours (in 1000s) 150 167 193 206 223
# of Tournaments 5 7 10 10 9
Chart 7B: Maintenance Hours vs. Workload
12 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
FINAL RECOMMENDATION
The current conditions of the City’s turf fields can be attributed to many factors. However, it is
staff’s opinion that the two (2) major contributing factors are: 1) a reduction in maintenance labor
hours, and 2) an increase in field use. Over the past five (5) years, there has been an
inordinate increase in sports participation for children and adults alike. The participation within
PBGYAA alone has more than doubled since 2008, which is just a sample of the activity
occurring on City fields. The increase in participation and permits may be attributed to the high
levels of services that the City provides in its programming and facilities. In order to continue
providing such services to meet current and future demands, a new approach must be
implemented. The approach must address the following key elements related to turf conditions:
• Safety
• Playability
• Aesthetics
• Consistency
Based on this analysis, staff offers the following
short-term and long-term approaches.
Short-Term Strategies
1. Implement prudent agronomics and cultural practices:
A. Establish a minimum of two (2) eight- (8) week turf rejuvenation periods for all
sports fields. Work to be performed during this time may include resodding of
worn areas, verticutting, aeration, rest, and other recommended turf work.
B. Sample use of Bermuda Latitude 36 Hybrid in wear areas.
C. Re-establish fertilization records to be provided to the City’s Grounds
Superintendent.
D. Re-establish weed inspection program.
E. Reinstitute a detailed maintenance schedule.
F. Evaluate the operational efficiency of the Parks and Grounds Section.
G. Provide more attention to product specifications and application during
installation of new or renovated fields.
H. Provide a turf specialist dedicated to the athletic turf.
2. Increase Parks and Grounds field maintenance budget:
A. Establish contractual services to perform required work during the turf
rejuvenation period, including:
• Field stripping, grading, resodding, fertilization, top dressing, and
other work as determined by staff to be the most efficient and effective
method.
13 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
B. Establish year-round contractual services for the following services:
• Deep verticutting – one time and not all fields, primarily Gardens Park
baseball fields.
• Pre-emergent herbicide application to all turf.
• Insecticide applications to all turf.
C. Increase contractual services for irrigation maintenance for all common
areas. This will alleviate current workload responsibilities of the irrigation
maintenance crew.
D. Increase contractual services for landscape maintenance, plant
replacements, and installation of new landscape for all common areas. This
will alleviate current workload responsibilities of the turf maintenance crew.
E. Increase part-time hours in order to provide monitoring of field activity.
3. Increase awareness of sports field conditions and availability:
A. Provide information to user groups on turf safety and maintenance
requirements (i.e., signage, workshops, pamphlets, etc.)
B. Continue to involve PBGYAA user groups in the scheduling process for all
upcoming closing or renovation periods.
C. Recommend relocation of non-game activity to other park facilities (drills,
shots on goal, etc.)
D. Promote alternative fields available at all public schools for use.
4. Managing play to limit field usage:
A. Increase the multipurpose field permit fee.
B. Implement a “pay-to-play” policy for non-recreational programs.
C. Evaluate the possibility of capturing a “fee” for each non-recreation program
to be deposited into a “turf or field repair” line item in the Recreation Special
Revenue budget.
D. Manage use of ball outfields for other sports since this practice increases the
closure timeframe requirements.
E. Evaluate non-resident participation in PBGYAA programs.
F. Evaluate and revise existing permitting procedures.
G. Limit multiple sport field layouts on multipurpose fields played at the same
time.
H. Shift field layouts when possible to alleviate wear, especially at goal mouth
areas.
14 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
Long-Term Strategies
1. Evaluate the possibility of combining Parks and Grounds and Athletics Sections in order to
improve productivity, accountability, and customer service by incorporating all sports field
elements (maintenance and programming) under one (1) responsible unit.
2. Increase availability and capacity by installing synthetic turf on existing multipurpose athletic
fields. Installation of synthetic turf would significantly reduce closure periods, handle wear
and heavy play better than organic turf, and provide a greater number of available dates for
play. Installing synthetic turf on the City’s baseball and softball fields would provide
additional multi-use space that could be permitted for multiple activities. The infield clay on
these facilities limits the multiple sport use. Synthetic turf infields would consist of synthetic
turf in the infield arc area and Bermuda grass in the outfields.
3. Enter into a partnership with schools to utilize their athletic fields.
4. Develop creative strategies for additional park land through development or acquisition.
5. Transition open space at Oaks Park to a Bermuda grass athletic field.
6. Install synthetic turf at Lilac Park hockey rink.
7. Re-evaluate the project scope at City Park to incorporate synthetic turf on the proposed
multipurpose field.
8. Perform annual reviews of the maintenance and programming of sports fields.
15 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
APPENDIX A
SPORTS FIELD OBSERVATIONS AND ANALYIS
March 6 – 19, 2014
The City’s Grounds Superintendent conducted physical inspections of each outdoor sports field
and noted observations of each below. The intent of the analysis was to present findings on a
field-by-field basis; however, there were some general remarks that should be noted relative to
the overall current situation. The athletic activity on the baseball and softball fields is less
obtrusive and the turf is viable. It is reasonable to state that the fields with unsatisfactory
conditions currently are the multipurpose fields. The following is a list of some commonalities:
1. Wear areas are most severe at the goal mouth and down the crowns of the field. The
primary causes of this are overuse of the fields and use during wet conditions. There are
four (4) stages of progression resulting in turf wear and loss:
1. Leaf damage of the turf blades
2. Damage of stems and crown of the plant
3. Breakdown of the thatch layer
4. Bare soil – ultimately resulting in compaction of the underlying soil structure
Once the breakdown of thatch occurs and bare soil conditions exist, the only remedy is
resodding. It should be noted that continual sod replacement in the same areas will
become less effective due to the ongoing compaction of the subsurface. At some point,
these bare areas need to be mechanically turned to relieve subsurface compaction.
2. In examination of previous years’ field closure calendars, it has been observed that the
window scheduled for closure of the multipurpose fields has slowly reduced over the
years. In order to effectively resod bare areas on multipurpose fields, a minimum of
eight (8) weeks is required for turf establishment. A four- (4) week closure period is only
sufficient to perform cultural practices such as aeration, verticutting, topdressing and
fertilization. These cultural practices are effective only if the damage has not progressed
well into Stage 3, as listed above.
3. The multipurpose fields have multiple field layouts. For instance, at PGA Multipurpose
Field #2, there are field layouts for three (3) different sports. Each sport has different
wear areas in proximity to another sport, resulting in expansive overused areas of the
field. Additionally, multiple layouts of the same sport on one field create additional wear.
Thirteen (13) soccer field layouts at Gardens Park have resulted in 26 areas of goal
mouth wear.
4. It has also been observed that the softball and baseball fields are being utilized for
multipurpose field-type sports. This will only accelerate turf wear in these outfields and
result in these fields requiring longer closures and substantial turf renovations.
5. The current turf conditions, or lack thereof, are an unintended consequence of the over
programming of the fields.
16 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
6. There is no evidence to suggest that a lack of agronomic or cultural practices is the
cause. Soil sample results do not indicate a lack of nutrients. It should be noted here that
the soil analysis for the Gardens Park fields exhibits an extremely high Cation Exchange
Capacity (CEC) value, indicating the soils used during construction were too fine. This
makes it difficult for nutrients to pass from the soil to the plant.
7. The City’s Grounds Superintendent was unable to help monitor field conditions and
provide recommendations for the period of June through December 2013, due to the golf
course construction project. This resulted in a lack of an upcoming project list, which
would have contained pesticide and fertilizer recommendations, as well as cultural
practices recommendations
8. There was a lack of weed inspections reports to the City’s Grounds Superintendent.
These reports are necessary to assist in keeping the weed population and field turf
conditions monitored. This process is no longer practiced.
9. Pesticide and fertilizer application records have not been provided to the City’s Grounds
Superintendent since August 2011. This information is used to help monitor and assist
with turf recommendations.
Individual Field Observations
• Lake Catherine Softball: General Notes
o Overall, field conditions are similar throughout the facility;
o Widespread crabgrass pressure that is currently being treated with herbicides.
This is a difficult weed to control and several herbicide mixtures over the years
have been utilized in an effort to minimize the crabgrass. This weed thrives in
moist, compacted soils.
o The fields’ soil and turf are old. Consider future plan to replace. Strip sod, rototill
soil aggressively and resod. Does soil require amending?
o Continue herbicide treatments and current fertilization schedule;
o Evaluate irrigation schedule;
o Resod foul lines and corners off of the infield arc (1st and 3rd base).
• Gardens Park Baseball: Field Specific Observations
o Field #1 – Herbicide application in progress for grassy weeds. Consider
broadleaf weed application to address extensive dollar weed pressure. Resod
foul line, baseline and pitcher’s mound wear areas;
o Field #2 – Same notes as field #1;
o Field #3 – Substantial goose grass and crabgrass pressure. Herbicide application
in progress but may require follow-up individual spot treatments. Foul line wear.
o Field #4 – Goose grass and torpedo grass present. Goose grass treatment in
progress. Torpedo grass will require quinclorac (Drive) treatment.
o Field #5 – Herbicide application in progress for grassy weeds but may require
follow-up individual spot treatments for goose grass in sideline turf areas. Dove
weed and “ball sedge” requiring treatment. Infield turf wear areas – resod?
17 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
o Field #6 - Herbicide application in progress for grassy weeds but may require
follow-up individual spot treatments for goose grass in sideline and infield turf
areas. Infield turf requiring sod repairs.
o Field #7 – Goose grass, torpedo grass and crabgrass weeds present. Current
herbicide applications in progress should reduce goose and crab. Torpedo grass
requiring quinclorac treatment. Infield turf is weak on this field.
o Field #8 – Herbicide application in progress for goose grass. Not substantial turf
wear areas on this field.
o Gardens Park Baseball: General Notes
1. Treat for Bermuda grass mites; in progress;
2. Evaluate irrigation schedules.
3. Follow up broadcast herbicide treatments with spot spraying for weeds
missed or difficult to control ; in progress 3/26/14;
4. Deep verticutting and topdressing; contractual service. Probably will not
be done this year due to field closure calendar restrictions. Perform in
house, if calendar does permit.
5. Pre-emergent weed control Spring and Fall seasons split applications;
contractual service.
6. Put infield turf on increased fertilizer schedule.
7. Keep outfield turf on current fertilization schedule.
8. Consider replacing infield turf and having the skinned surfaces laser-
graded.
9. Keep mower blades sharp; Bermuda grass rotary mowing requires
frequent sharpening of the blades.
• Lilac Baseball Field: General Notes
o Overall, the turf looks good. It should be noted that this is in response to a very
aggressive fertilization program implemented to get ready for Spring Baseball.
The turf should not require this aggressive program. The turf on this field has
never responded as it should to a standard fertilization program. It is
questionable as to what variety of Bermuda the grass actually is.
o Recent soil analysis and nematodes assay test of Lilac Baseball field does not
indicate any detrimental issues in the soil that would contribute to the lack of
fertilizer response.
o Turf has been treated with two (2) applications of herbicide for grassy weeds.
Follow up spot spray is recommended for weeds not controlled.
• Plant Drive Softball Field: General Notes
o This field looks good; no issues to report at this time
• PGA Softball Fields: Field Specific Observations
o South field – Looks good; herbicide application for grassy weeds in progress.
o North field – A little more weed pressure present, but turf looks good. Herbicide
applications in progress.
18 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
o Continue current irrigation and fertilizer programs.
o Current programming of multipurpose sports in the outfields will create worn
areas.
• Mirasol Softball Field: General Notes
o Substantial weed pressure; herbicide applications in progress.
o Schedule torpedo grass treatment.
o Right outfield wear areas; this appears to be from activity other than softball. Can
activities be rotated to left field to minimize wear?
o Turf corners by 1st and 3rd bases are worn ; extra fertilizer?
• Mirasol Multipurpose Fields: General Notes and Field Specific Observations
o Closing Monday March 24
through May 5, 2014.
o Slicing scheduled March 24,
2014; complete.
o City Contractor (Odom’s)
scheduled to remove and
replace wear areas; completed
March 26, 2014.
o Fertilizer grow-in program
scheduled for the closure
period.
o South field – Needs to be
closed; substantial turf loss. Herbicide applications in progress. Perimeter weeds
not on field of play need to be treated
o North field – Primarily goal mouth wear. Also, area of field closest to concession
building show significant wear. Remaining turf can be fertilized to better condition
during closure period. Herbicide applications in progress. Follow up with spot
treatment of stubborn weeds.
• Gardens Park Multipurpose Fields: General Notes
o An attempt was made this winter to close and
grow turn back in worn areas on a fertilizer
program similar to growing in sprigs. The
success of this was compromised by the fact that
the fields could not remain completely closed
during this period. It is not feasible to “nurse” turf
back to a viable state with activity on it.
o Weeds treatment is in progress; needs follow up
by spot spraying.
o Substantial wear throughout the fields – goal
mouths, middles, and concession stand.
19 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
o Closure not scheduled until May 12, 2014; need to evaluate and coordinate what
needs to be done in order for fields to be playable until then.
o Soil analysis shows very poor soil utilized during the reconstruction project
severely inhibiting the plants’ ability to take up nutrients. Soils are too fine.
o Excessive field layouts contributes to additional and extended wear areas.
o Lack of sod availability due to extremely wet winter.
• Lilac Multipurpose Fields: General Notes
o Closing Monday March 24 through May 5, 2014.
o Slicing scheduled March 24, 2014; complete.
o City’s contractor (Odom’s) scheduled to remove and replace wear areas;
completed March 26, 2014.
o Fertilizer grow-in program scheduled for the closure period; complete
o Goose grass is out of control and requires herbicide applications; in progress.
o Wear is horrific. Three (3) soccer fields have been laid out with overlap.
o Needs pre-emergent program four (4) times per year.
o Soil sample analysis indicated no significant issues.
• PGA Multipurpose Fields: Field Specific Observations
o Utilize existing fertigation system on site.
o Field #1 – Just reopened 3/15. Resodded down the crown. Some goose grass
needs spotted.
o Field #2 – Showing wear at goal mouths and down the middle. Multiple field
layouts has resulted in increased wear areas both in number and area. At time of
inspection field lining dimensions for three (3) different sports were on the field.
o Field #3 – Significant wear; wet conditions would be unsafe to play. No weed
pressure.
20 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
APPENDIX B
CURRENT POINTS OF DISCUSSION
1. Increase the use of local school facilities by entering into a mutual use contract with the
School District. The School District uses City facilities; the City would use the District’s
fields.
2. Create a service area/geographical radius in the City of parks for which non-residents,
who do not pay municipal taxes, may use.
3. Set time limits on the sports season and avoid overlapping of sports activities to allow
proper time for maintenance during off season.
4. Decrease the level of play: length of season, number of practices, pre and post season
events (e.g. tryouts), to create eight (8) week intervals for turf rejuvenation.
5. Limit the enrollment of each sporting event based on the field capacity of each sport
category and the national standard of normal play in one season.
6. Limit the amount of travel teams each recreational sport can bring in and require that all
participants must play in their respective sports recreational season prior to becoming
eligible to participate on any travel team of the same sport.
7. Limit the number any one sports group may reserve parks for special events, e.g.
tournaments, clinic camps.
8. Limit and reduce the number of sports tournaments hosted by the City and the Palm
Beach County Sports Commission, at City facilities.
9. Increase the non-resident fee for participation in youth sports to reflect a similar amount
City residents pay for parks and recreation service through their municipal taxes.
Currently, non-residents pay a $40 flat fee. City residents pay $170 for the same
services.
10. Prohibit all non-residents from playing youth sports at City parks.
11. Prohibit adult sports activities at City parks in order to allow additional space for youth
programs.
12. Distribute youth sports activities to various City multi-use facilities in one season to
reduce overcrowding and wear-and-tear to same facility.
21 Outdoor Sports Field Operations and Maintenance Strategy | City of Palm Beach Gardens
13. Eliminate all commercial activities at City parks, e.g. camps, clinics, fundraisers.
14. Eliminate all use of sports fields at City parks by private and public schools.
RAB/PBGYAA CURRENT POINTS OF DISCUSSION
•Increase the use of local school facilities by entering into a mutual use
contract with the School District.
The School District uses City facilities; the City would use the District’s
fields.
•Create a service area/geographical radius in the City of parks for which
non-residents, who do not pay municipal taxes, may use.
•Set time limits on the sports season and avoid overlapping of sports
activities to allow proper time for maintenance during off season.
•Decrease the level of play: length of season, number of practices, pre
and post season events (e.g. tryouts),
to create eight (8) week intervals for turf rejuvenation.
•Limit the enrollment of each sporting event based on the field capacity of
each sport category and the national standard
of normal play in one season.
•Limit the amount of travel teams each recreational sport can bring in and
require that all participants must play in their respective
sports recreational season prior to becoming eligible to participate on any
travel team of the same sport.
•Limit the number any one sports group may reserve parks for special
events, e.g. tournaments, clinic camps.
•Limit and reduce the number of sports tournaments hosted by the City
and the Palm Beach County Sports Commission, at City facilities.
•Increase the non-resident fee for participation in youth sports to reflect a
similar amount City residents pay for parks and recreation
service through their municipal taxes. Currently, non-residents pay a $40
flat fee. City residents pay $170 for the same services.
•Prohibit all non-residents from playing youth sports at City parks.
•Prohibit adult sports activities at City parks in order to allow additional
space for youth programs.
•Distribute youth sports activities to various City multi-use facilities in one
season to reduce overcrowding and wear-and-tear to same facility.
•Eliminate all commercial activities at City parks, e.g. camps, clinics,
fundraisers.
•Eliminate all use of sports fields at City parks by private and public
schools.
Outdoor Sports Field Operations and Maintenance Strategy
City of Palm Beach Gardens
PURPOSE
•Purpose:
To address current field conditions that do not
meet expectations of users and City staff.
•Areas of concern:
Programming
Maintenance
Inventory
Education
AREAS OF CONCERN
PROGRAMMING
•Increased number of informal and formal play participants.
•Large number of non-resident participants (measured by Palm
Beach Gardens Youth Athletic Association, or PBGYAA).
•Meeting a philosophy of providing recreation opportunities for
both informal and formal groups (adult and youth).
•Increased amount of travel teams in nearly all youth sports
programs.
•Meeting revenue projections (field permits are key revenue
source for funding Athletics Division).
•Facility closures are not staggered to allow for continuous play.
•Effects of unexpected safety closures that occur outside of the 6-
8 week rejuvenation period.
AREAS OF CONCERN cont’d
MAINTENANCE
•Reduction of resources to manage field turf
areas.
•Lack of quality control with regard to
maintenance practices.
•Insufficient field renovation closing periods.
•Lack of resources to manage field use in
order to reduce unauthorized use.
INVENTORY
•Insufficient amount of multi-purpose field space
available to meet the requirements of all user
groups in the service area.
•Lack of viable field space opportunities via
interlocal agreement partners.
AREAS OF CONCERN cont’d
EDUCATION
•Lack of consumer knowledge on field
maintenance and the effects of field overuse.
AREAS OF CONCERN cont’d
FIELD DAMAGE
MIRASOL PARK
FIELD DAMAGE
Gardens Park
CITY INVENTORY
•15 public parks = 185 acres
•32 outdoor sports fields = 52 acres of
Bermuda turf
•Increased inventory of sports turf by 15%
since 2009, as well as addition of 5 park-
related buildings totaling 4,500 s.f.
FACILITY USE: SPORTS BY FIELD TYPE
•City owns 17 diamonds that can accommodate
baseball, softball, slow pitch, fastball, and t-ball.
•The other 15 fields are rectangular, multi-purpose
fields for use by soccer, football (tackle, flag),
rugby, field lacrosse, field hockey, and Ultimate
Frisbee.
•Some fields, such as those at PGA National and
Gardens Parks, are striped to accommodate
additional games.
DEMAND
0
1000
2000
3000
4000
5000
6000
7000
8000
2009 2010 2011 2012 2013
Number of Program Participants
Number of Participants
PBGYAA PARTICIPANTS
PARTICIPANTS
PERSONNEL RESOURCES
PROGRAMMING
•Athletics Division consists of 3 FT employees.
•Primary areas of focus include:
City’s Liaison to the PBGYAA
Facility permitting and scheduling
Coordinating of adult and youth sports programs
Monitoring of volunteer background screenings
Coordinating and managing of contractual staff to perform instructional
camps, clinics, and programs
Maximizing revenues through athletics programming
Marketing of athletic programs
Developing partnerships with sport event owners and the PB Sports
Commission in order to derive economic impact through sports
Generating sponsorship opportunities through sports
PERSONNEL RESOURCES cont’d
MAINTENANCE
•Parks & Grounds Division consists of 29 FT/PT employees
•Areas of responsibilities (as it relates to turf maintenance only)
Parks:
•Clay field maintenance
•Game preparation
•Painting/marking field lines
•Facility repairs/inspections
•Monitoring fields/facilities use
•Cleaning restrooms/surfaces
Grounds
•Field turf mowing, edging, fertilizing, herbicide and pesticide
application
•Weekly repairs, such as filling in of holes and sod repairs
•Irrigation system operation/repairs
MAINTENANCE vs. DEMAND
SHORT-TERM STRATEGIES
•Implement Prudent Agronomic and Cultural Practices:
Establish a minimum of two (2), 8-week turf rejuvenation
periods for all sports fields.
Sample use of Bermuda Latitude 36 Hybrid in worn areas.
Re-establish fertilization records be provided to the City’s
Grounds Superintendent.
Re-establish weed inspection program.
Re-institute a detailed maintenance schedule.
Evaluate the operational efficiency of the Parks & Grounds
Division.
Provide more attention to product specifications and
application during installation of new or renovated fields.
Provide a turf specialist dedicated to the athletic turf.
SHORT-TERM STRATEGIES cont’d
•Increase Parks & Grounds’ Field Maintenance Budget:
Establish contractual services for:
•Turf rejuvenation period
•Deep verticutting
•Pre-emergent herbicide application to all turf
•Insecticide applications for all turf
Increase contractual services for:
•Irrigation maintenance at all common areas
•All landscape maintenance, plant replacements, and
installation of new landscape for all common areas
Increase part-time hours in order to provide better
monitoring of field activity.
SHORT-TERM STRATEGIES cont’d
•Increase Awareness of Sports Field Conditions and
Availability:
Provide information to user groups on turf safety and
maintenance requirements.
Continue to involve PBGYAA user groups in the
scheduling process for all upcoming closing or
renovation periods.
Recommend relocation of non-game activity to other
park facilities.
Promote alternative fields available at all public schools
for use.
SHORT-TERM STRATEGIES cont’d
•Managing Play to Limit Field Usage:
Increase the multi-purpose field permit fee.
Implement a “pay to play” policy for non-recreational programs.
Evaluate the possibility of capturing a “fee” for each non-recreation
program to be deposited into a “turf or field repair” line item in the
Recreation Special Revenue budget.
Manage use of ball outfields for other sports since this practice
increases the closure timeframe requirements.
Evaluate non-resident participation in PBGYAA programs.
Evaluate and revise existing permitting procedures.
Limit multiple sport field layouts on multi-purpose fields played at the
same time.
Shift field layouts when possible to alleviate wear, especially at goal
mouth areas.
LONG-TERM STRATEGIES
Evaluate the possibility of combining the Parks & Grounds and Athletics
functions.
Increase availability and capacity by installing synthetic turf on existing
multi-purpose athletic fields.
Enter into a partnership with schools to utilize their athletic fields.
Develop creative strategies for additional park land through
development or acquisition.
Transition open space at Oaks Park to a Bermuda grass athletic field.
Install synthetic turf at Lilac Park hockey rink.
Re-evaluate the project scope at City Park to incorporate synthetic turf
on the proposed multi-purpose field.
Perform annual reviews of the maintenance and programming of sports
fields.
CURRENT POINTS OF DISCUSSION
Increase the use of local school facilities by entering into a mutual use contract
with the PBC School District. The School District uses City facilities; the City
would use the District’s fields.
Create a service area/geographical radius in the City of parks for which non-
residents, who do not pay municipal taxes, may use.
Set time limits on the sports season and avoid overlapping of sports activities to
allow proper time for maintenance during the off-season.
Decrease the level of play: length of season, number of practices, pre and post
season events (e.g. tryouts), to create 8 week intervals for turn rejuvenation.
Limit the enrollment of each sporting event based on the field capacity of each
sport category and the national standard of normal play in one season.
Limit the amount of travel teams each recreational sport can bring in and require
that all participants must play in their respective sports recreational season prior
to becoming eligible to participate on any travel team of the same sport.
CURRENT POINTS OF DISCUSSION con’t
Limit the number any one sports group may reserve parks for special events,
e.g. tournaments, clinic camps.
Limit and reduce the number of sports tournaments hosted by the City and the
Palm Beach County Sports Commission, at City facilities.
Increase the non-resident fee for participation in youth sports to reflect a similar
amount City residents pay for parks and recreation service through their
municipal taxes. Currently, non-residents pay a $40 flat fee. City residents pay
$170 for similar services.
Prohibit all non-residents from playing youth sports at City parks.
Prohibit adult sports activities at City park in order to allow additional space for
youth programs.
Distribute youth sports activities to various City multi-use facilities in one season
to reduce overcrowding and wear-and-tear to same facility.
Eliminate all commercial activities at City parks, e.g. camps, clinics, fundraisers.
Eliminate all use of sports fields at City parks by private and public schools.
QUESTIONS?
Please Print
Name:
CoMME-NIS FROM THi= _PUBLIC-
Request to Address City Cou ncil
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Members of the public may address the-City ~ouncil during the "Comments by the Public"
portion of the agenda and during "Public He·arings". This Request to Address the C"ity
Council must be delivered to the City Clerk prior to the commencement of the meeting.
The time limit for each speaker is limited to three {3) minutes.
Pleas e Print
C OMMENTS FROM THE PUBLIC
Request to Address City-Council
Name: ~~~J v..Joad
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Subject:
.
Members of the public may address the-City Council during the "Comments by the PUblic"
portion of the agenda and during "Public Hearings". This Request to Address the Cit y
Council must be delivered to the City Clerk prior to the commencement of the meeting.
The time limit for each speaker is limited to three (3) minutes.