HomeMy WebLinkAboutMinutes BOC 0424081
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CITY OF PALM BEACH GARDENS
BUDGET OVERSIGHT COMMITTEE
REGULAR MEETING
APRIL 24, 2008
The April 24, 2008 Regular Meeting of the Budget Oversight Committee of the City of Palm
Beach Gardens, Florida was called to order at 8:30 a.m. in the Council Chambers of the
Municipal Complex, located at 10500 North Military Trail, Palm Beach Gardens, Florida, by
Chair Harvey Goldberg.
I. PLEDGE OF ALLEGIANCE
II. ROLL CALL
The Municipal Services Coordinator called the roll.
Members Present: Harvey Goldberg, Chair
L. Marc Cohn, Vice Chair
Mark Veil
Bernard Pettingill (arrived 8:33 a.m.)
Members Absent: None
Also in Attendance: Allan Owens, Finance Administrator /Staff Liaison
Mary Anderson - Pickle, Deputy Finance Administrator
111. ADDITIONS, DELETIONS, MODIFICATIONS
None.
IV. APPROVAL OF MINUTES
Motion
Mark Veil made a motion for approval of the March 27, 2008 minutes. L. Mark Cohn
seconded. Motion carried unanimously, 4-0.
V. ITEMS BY STAFF LIAISON
• Finance Administrator Allan Owens introduced newly elected Councilmember Robert
Premuroso, who will be the Council Liaison for the Budget Oversight Committee
(BOC).
• Finance Administrator Owens announced the two upcoming budget workshops to be
held Thursday, May 1, 2008 and Thursday May 15, 2008 at 6:00 p.m. in Council
Chambers, immediately prior to the regular City Council meeting at 7:00 p.m.
• Finance Administrator Owens announced the change of date for the Thursday, June
27, 2008 meeting to Monday, June 23, 2008 at 8:30 a.m. The Board members agreed.
VI. OLD BUSINESS
• None.
BUDGET OVERSIGHT COMMITTEE MEETING
04.24.08
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VII. NEW BUSINESS
• Finance Administrator Owens presented a brief report on financial highlights from
the fiscal year ending September 30, 2007 including one minor comment from the
auditor.
Reserve fund amount was discussed.
- Deputy Finance Administrator Mary Anderson- Pickle discussed the fiscal year
2008 revenues, expenditures, and fund balance projections.
- Revenue is expected to be down, but will be offset by the Federal Emergency
Management Agency (FEMA) reimbursement.
- Position openings (27 frozen, 3 open) are impacting expenses. All departments
are affected.
- Projections are on target with budget.
• Deputy Finance Administrator Anderson- Pickle described the 2009 budget process to
date.
- Departments' initial requests are being compiled for City Manager review.
- Fiscal year 2008 revenues and expenditures are estimated and will be monitored
closely through the third quarter.
- Revenue estimates for 2009 are being developed.
- Compensation and benefits study is being completed.
- Budget preparation will be based on City Council's goals and presented to the
Budget Oversight Committee and City Council in June.
- Millage rate will be set in July.
- Two public hearings are scheduled for September.
• Finance Administrator Owens presented options currently under consideration
between staff and City Council.
- Fire Department charges for emergency medical transport.
- Fire Department charges being considered for traffic accident response to be
reimbursable through insurance only.
- Florida Retirement System option for both Police and Fire Departments.
- Change to in -house engineering for an estimated $200,000 in revenue collected by
the City.
- Construction of an Emergency Operations Center (EOC) on the property facing
Military Trail between the Police Department and City Hall.
- Non - resident recreation fees.
- Goal for millage rate or use of reserves.
- Finance Administrator Owens concluded his presentation and asked the
Committee for their questions or thoughts on the items presented.
• Finance Administrator Owens stated the $3 million pledged for Scripps has been paid
from reserves.
• Committee members were in agreement with the suggested options for generating
revenue.
• Councilmember Premuroso explained the Recreation Department concept for non-
resident participation in sports similar to a membership fee.
BUDGET OVERSIGHT COMMITTEE MEETING
04.24.08
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VIII.
• Fire Department collection of charges for emergency medical transport is
approximately 60 percent. The policy is not to pursue reimbursement through a
collection agency.
• Between the Police and Fire Impact Fund approximately $1.5 million is available for
construction of the EOC. The FEMA reimbursement money could be used for this
project.
• Relocating the Information Technologies (IT) Department into the new facility would
help to ensure its viability in case of another storm. The $2.6 million includes
relocation costs.
• Bernard Pettingill offered to do an analysis on the Fire Department cost recovery.
Allan Owens stated he would bring data to the next meeting (May 22, 2008).
• Suggestion was made to hold the millage rate as constant from last year.
• Councilmember Premuroso stated his position on the discussion points presented by
Allan Owens. He stated he believes the most financially difficult years could be 2010
or 2011.
• Chair Goldberg agreed with Councilmember Premuroso's financial outlook.
• Financial Administrator Owens reported receiving both the Police and Fire
Departments pension actuarial reports that were completed October 1, 2007.
- Fire Department funded ratio is up to almost 54 percent, up from 46.8 percent last
year and 38.4 percent 2 years ago. The contribution from the City is up about 4
percent to $3.18 million.
- Police Department valuation indicates the required contribution for next year is
$3.35 million, up approximately 6.5 percent. The funded valuation is up 53.2
percent from 48.9 percent last year.
• Worker's Compensation self insured option will be looked at again this year.
PUBLIC COMMENTS
None.
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BUDGET OVERSIGHT COMMITTEE MEETING
04.24.08
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IX. ADJOURNMENT
With no further business to come before the Committee, L. Marc Cohn made a motion for
adjournment. Mark Veil seconded. Motion carried unanimously, 4 -0. The meeting adjourned at
9:51 a.m. The next regular meeting will be held June 23, 2008.
Approved:
Harvey Goldberg, Chair �--'
iv
L. Marc Cohn, Vice Chair
VW4AA g��— 'a, I;
Bernard Pettingill, Con&ttee Member
Mark Veil, Committee Member
(Vacancy)
Attest:
Donna M. Cannon
Municipal Services Coordinator
NOTE: These action minutes are prepared in compliance with 286.011 F.S. and are not verbatim
transcripts of the meeting. A verbatim audio recording is available from the Office of the City Clerk. All
referenced attachments on file in the Office of the City Clerk.
BUDGET OVERSIGHT COMMITTEE MEETING
04.24.08
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