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HomeMy WebLinkAboutAgenda AIPP 121608AGENDA CITY OF PALM BEACH GARDENS ART IN PUBLIC PLACES ADVISORY BOARD TUESDAY, DECEMBER 16, 2008, AT 5:30 P.M. COUNCIL CHAMBERS I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL: ART IN PUBLIC PLACES ADVISORY BOARD Regular Members Alternates Lee Bickford (Chair) Susan Tornabene (1St Alt.) Diane Cappella Dianne Sacchetti (2nd Alt) Myra Davis Ellen Dukes Cable Neuhaus (Vice Chair) Jennifer O'Brien David Porter Also in attendance: Kara Irwin, AICP Growth Management Administrator /Staff Liaison IV. ADDITIONS, DELETIONS, MODIFICATIONS V. APPROVAL OF MINUTES VI. ITEMS BY COUNCIL LIAISON VII. ITEMS BY STAFF LIAISON VIII. OLD BUSINESS • Board Member Introduction and Bio's IX. NEW BUSINESS • City Initiated Gardens Park Art (AIPP- 08 -12- 000022) • Art on Private Property • Bus Stops • RFP for Art Consultant — Art for Public Parks X. COMMENTS BY THE PUBLIC XI. COMMENTS BY THE BOARD XII. ADJOURNMENT CITY OF PALM BEACH GARDENS ART IN PUBLIC PLACES ADVISORY BOARD Agenda Cover Memorandum Meeting Date: December 16, 2008 Petition No. AIPP- 08 -12- 000022 Subject / Agenda Item: Petition AIPP- 08 -12- 000022: Art in Public Places — City Initiated Gardens Park Playground Art Recommendation to City Council: A request by Michael Morrow, on behalf of the City of Palm Beach Gardens, for approval of the public art for the Gardens Park, generally located between baseball fields four and six along the east —west access drive. X ] Recommendation to APPROVE Recommendation to deny Reviewed by: Originating Dept.: FINANCE: NA AIPP Board Action: Gro agement: [ ]Rec. approval Development Compliance Costs: $ NA [ ] Rec. app. w/ conds. Mana er: �� Allyson Black Total [ ] Rec. Denial Resource Manager [ ] Continued to: Bahareh Wolfs, AICP $ NA Current FY Funding Source: [ ] Operating Advertised: N/A Attachments: Grow agement [X ] Other NA Adm or: Date: • Applicant's Statement Kara Irwin, AICP Paper: Budget Acct. #: • Proposed Location P • Art rendering [X] Not Required • Artist Biography 0 Frequently Asked Approved by: City Manager: Questions • Cost Proposal Affected parties: NIA [ ]Notified Ronald M. Ferris [X] Not Required Meeting Date: December 16, 2008 Petition AIPP -08 -12 -000022 BACKGROUND & DISCUSSION At the November 18, 2008, Art in Public Places Board meeting, the board expressed an interest in placing art in the City's public parks. The Board also expressed an interest in interactive art for children including the boundless playground. The City has come across an artist, Ty Foose, who has created interactive art sculptures for public, corporate, and private collections across the country. This piece of art is consistent with the Board's interest in artwork for children, as well as a safe and interactive piece for Gardens Park. PROPOSED ART IN PUBLIC PLACES AND LOCATION The design being proposed is titled "Play Ball." The art piece would emphasize the focus on baseball in the Gardens Park facility and be used during baseball events, could be enjoyed by patrons of the playground, and during the City's GreenMarket. It is Staff s professional opinion that this park is the best public park for this specific art piece because of the increased exposure due to all the events that are held at Gardens Park and the consistent theme of the artwork. The artist, Ty Foose (please see attached artist bio), has been an avid rock climber and sculptor for nearly 20 years. In addition to his position as President and Artistic Director at Monolithic Sculptures, Ty is also one of the world's leading designers of modular handholds, a route setter for National Championship level climbing competitions, and a prolific first ascentionist and developer of new climbing areas. Ty has long been recognized as an innovator and leader in the industry and received numerous awards, including the United States Small Business Administration's Young Entrepreneur of the Year. The City is proposing to install this piece, which is titled "Play Ball," which is constructed using the patented GeoSculpt process. They first create a scale model of the sculpture. Then large sections of light weight structural foam are carved into the shape of the sculpture (see attached FAQs). A concrete shell is attached to a support frame and finally the texture is hand carved by a specially trained artist. The art is proposed to be located in Gardens Park generally between fields four and six along the east -west access road by the current sand playground (see attached location). DISCUSSION Staff is requesting the Art in Public Places Board provide direction on the location of the art piece in Gardens Park. Staff is also requesting the funding for the art piece via the Art Impact Fund. The proposed piece is anticipated to cost $30, 720.80 (see attached quote). This includes the art piece itself as well as all the installation and site work needed for the installation of the art. 2 Meeting Date: December 16, 2008 Petition AIPP -08 -12 -000022 STAFF RECOMMENDATION Staff is recommending approval of the subject petition with the following conditions of approval: 1. The Applicant shall submit digital photographs of the installed artwork within sixty (60) days of completion. (Planning and Zoning) 2. Prior to the acceptance of the art for the Gardens Park, the Applicant shall submit a copy of its logo and any mission statement of its organization, with authorization for the City to use such information in future publications. The artist name, title of artwork, and description shall be included. (Planning & Zoning) 3 CITY OF PALM BEACH GARDENS DEVELOPMENT APPLICATION Planning and Zoning Division Growth Management Department CITY OF PALM BEACH GARDENS 10500 North Military Trail Palm Beach Gardens, FL 33410 (561) 799 -4243 Fax (561) 799 -4281 Request: QPlanned Community Development (PCD) QPlanned Unit Development (PUD) Amendment to PCD, PUD or Site Plan Conditional Use Amendment to the Comprehensive Plan Administrative Approval QAdministrative Appeal Project Name: Gardens Park Playground Art Owner: City of Palm Beach Gardens Applicant (if not Owner): Same to Plan Review Certificate Extension EDDtherArt in Public Places Date Submitted: December 5, 2008 Applicant's Address: 10500 North Military Trl, PBG, 33410 Telephone No. 561.804.7016 Agent: Same as above Contact Person: Mike Morrow E -Mail: mmorrow @pbgfl.com Agent's Mailing Address: Same as above Agent's Telephone Number: Same as above Petition Number: Fees Received Application $ _ Receipt Number: FOR OFFICE USE ONLY Date & Time Received: Engineering $ Architect: Engineer. Todd Engle, PE, Construction Services Director, City of Palm Beach Gardens, 561.804.7012 Planner: Landscape Architect: Site Information: Note: Petitioners shall submit electronic digital files of approved projects. See attachment for details. General Location: Gardens Park Playground Address: 10500 North Military Trail, Palm Beach Gardens, FL 33410 Section: 12 Township: 42 Property Control Number(s): 52- 42- 42- 12-00- 000 -1140 Range: 42 9.55 P/I No change Acreage: Current Zoning: Requested Zoning: B Flood Zone Base Flood Elevation (BFE) — to be indicated on site plan Current Comprehensive Plan Land Use Designation: ROS - Recreation Open Space Existing Land Use: Park and Recreation Area Requested Land Use: No change in land use Proposed Use(s) i.e. hotel, single family residence, etc.: No change N/A Proposed Square Footage by Use: Proposed Number and Type of Dwelling Unit(s) i.e. single family, multifamily, etc. (if applicable): N/A Justification 2 Information concerning all requests (attach additional sheets if needed.) {Section 78 -46, Application Procedures, Land Development Regulations) 1. Explain the nature of the request: This request is for approval of a miscellaneous application for the City of Palm Beach Gardens in Gardens Park. The art piece has been designed by sculptor Ty Foose who has created interactive art sculptures for public, corporate, and private collection across the country. The design selected is called "Play Ball ". The art piece selected would emphasize the baseball nature of the facility and be used during baseball events, and the City's GreenMarket. The applicant is requesting the City's AIPP Board to provide their recommendation for the art location, and provide funding for this art piece via the Art Impact fund. 2. What will be the impact of the proposed change on the surrounding area? There will be no impact to the surrounding area with the approval of this art. 3. Describe how the rezoning request complies with the City's Vision Plan and the following elements of the City's Comprehensive Plan — Future Land Use, Transportation, Housing, Infrastructure, Coastal Management, Conservation, Recreation and Open space, Intergovernmental Coordination and Capital Improvement. This is not a request to rezone. 4. How does the proposed project comply with City requirements for preservation of natural resources and native vegetation (Section 78 -301, Land Development Regulations)? All requirements for preservation and natural resources have been met under the previous site approval 5. How will the proposed project comply with City requirements for Art in Public Places (Chapter 78- 261, Land Development Regulations)? This application is for the approval of the selected art work for the purpose of enhancing and providing interactive art at the Gardens Park Playground area. Through this use of interactive art, it is intended to improve the minds and bodies of the children engaged in its activity and be aesthetically pleasing to all. 6. Has project received concurrency certification? Yes, with the approval of the original site. Date received: Legal Description of the Subiect Property (Attach additional sheets if needed) Or see attached deed for legal description. Location The subject property is located approximately .2 and Military Trail Burns Road mile(s) from the intersection of Burns Road , on the[�qnorth [3astoouthaest side of (street/road). Statement of Ownership and Designation of Authorized Agent Before me, the undersigned authority, personally appeared who, being by me first duly sworn, on oath deposed and says: 11 ft l t r I. 4 GARDENS PARK: PROJECT LOCATION r a �1 vo II nA f2 I 1 If Project Location L r owwllvv4,wlq ALM.1 dW A 41 The Play Ball! Sculpture Location: Thornton, CO Name: Play Ball! Designer: Ty Foose 7 61, fi C i� s rt ai h'fir s*� ' lcczvN �c x V I. 7" Cw: Ty Foose has been an avid rock climber and sculptor for nearly 20 years. In addition to his position as President and Artistic Director at Monolithic Sculptures, Ty is also one of the world's leading designers of modular handholds, a route setter for National Championship level climbing competitions, and a prolific first ascentionist and developer of new climbing areas. Ty has long been recognized as an innovator and leader in the industry and received numerous awards, including the United States Small Business Administration's Young Entrepreneur of the Year. The sculptures are constructed using the patented GeoSculpt TM process. The first step in the process is to create a highly detailed scale model of the finished sculpture. Blueprints and engineering are based from the model, and construction of the full scale parts begins. Large sections of light weight structural foam are carved into the shape of the sculpture and attached to a support frame. A concrete shell is applied to the surface and the features and texture are hand carved by our specially trained artists. The entire surface is then prepared for painting, and our artists apply the finishing colors. f �F kyy FLY"IQ's (continued) Are the sc l Lures suitable for kids or beginning climbers` Yes, it can accommodate any level of interaction, from very young children to World Champion Climbers. What maintenance is rec�uiredd? The sculptures are virtually maintenance free. Occasional cleaning with soap and water will help restore friction to the most used features. r - -U: .t. alri�s Prepared For Justin Lucas Organization City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens. FL 33410 Customer Phone Customer Fax County Ship To (561) 8047016 (561) 799 -4211 Palm Beach City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, FL 33410 Est Ship Date 6 to 8 weeks after approval Advanced Recreational Concepts, 3125 Skyway Circle Melbourne, FL 32934 Toll Free - 141"- 957- 2355(PoH Free Fax - 1 -U6- 957 -13% Proposal Date 12/5/2008 Quotation # 4933 Sales Rep Jeff Kagan Terms Net 30 Prices Valid Until 12/19/2008 Project Name Play Ball Geosculpt Tax ID Product ID Description Qty Price Weight Total Notes Items to be managed by customer, unless noted otherwise above: 0.00 1) Site security while operation is in progress, construction site safety requirements. 2) Water and 110 Electric must he provided for proper installation - if not available please notify your sales representative. 3) Must have all underground utilities marked prior to installation - Please notify sales representative if other arrangements should be made. 4) Provide waste receptacle if required to accommodate excess construction debris. 5) Benchmark to shoot elevation from must be established. 6) Site Prep, Excavation ,Removal and disposal of spoil if required. Prices do not include material storage, site excavation/preparation, removal 0.00 of existing equipment, site security or safety surfacingunless otherwise noted above. Freight charges are predicated on all items being ordered and shipped at the same time. Thank you for the opportunity to work with you and we took forward to future eudeavom In the unlikely event that Advanced Recreational Concepts, LLC is required to file civil action or institute any collection efforts against customer, customer agrees to pay any and all reasonable costs, fees, expenses, and attorney fees incurred by ARC, LLC, including but not limited to any and all reasonable costs, fees, expenses and attorney fees incurred on appeal or in any post judgement collection efforts or proceedings. Signature P.tirk Name/Title Date Subtotal 530,720.110 Sales Tax (0.0X) 50.00 Total S30,720.80 P.O. Al The above quotation is based upon site access for heavy equipment and normal soil conditions of 2000 psf. If during excavation of foundations necessary per manufacturer specifications, conditions exceed normal, our contractor shall notify the owner immediately. This shall AM0112Ams of rock, vegetation and any unforseen havrds. There will be additional charges incurred to clear the area and or the abutement hole so that installation can be completed. P" Caw 000&WW MO... now Prepared For Justin Lucas Organization City of Palm Beach Gardens Sales Rep 10500 N. Military Trail Terms Palm Beach Gardens, FL 33410 Customer Phone (561) 804 -7016 Customer Fax (561) 799 -4211 County Palm Beach Ship To City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, FL 33410 Est Ship Date 6 to 8 weeks after approval Advanced Recreational Concepts, 3125 Skyway Circle Melbourne, FL 32934 Tell Free - 1- M6- "7.2355iTe11 Free Fax -1 -8 6.957 -2356 Proposal Date 12/5/2008 Quotation # 4933 Sales Rep Jeff Kagan Terms Net 30 Prices Valid Until 12/19/2008 Project Name Play Ball Geosculpt Tay Ir) Product ID Descipfion Qty Price Weight Total Geosculpt BCI Burke Model 070-0203 - Play Ball Geosculpt 1 24,000.00 24,000.00T Discount Discount Based on The City of Jacksonville Contract #SC -0511 -06, -8% on l - 1,920.00 - 1,920.00T Geosculpts Freight Freight Charges 1 2,900.00 2,900.00 THIS IS AN ESTIMATE ONLY. DUE TO THE VOLATILE NATURE OF O.00T THE TRANSPORTATION INDUSTRY AT THIS TIME FREIGHT CHARGES MUST BE RE- QUOTED AT THIS TIME OF ORDER. Installation Installation of Above Noted Geosculpt 1 5,740.80 5.740.80T (Pricing Based on The City of Jacksonville Contract #SC -0511 -06, 26% of Discounted Product Price) Safety Surfacing SAFETY SURFACING IS REQUIRED FOR THE USE ZONE 0.00 O.00T Inclusions Labor, Insurance and in accordance with Plans, manufacturer specifications 0.00 and ASTM & CPSC Guidelines Exclusions Prevailing Wage, Performance Bond, Plans, Permits 0.00 Repair of damage to sprinklers, sod or access area to construction site. Thank you for the opportunity to work with you and we look forward to future endeavors. In the unlikely event that Advanced Recreational Concepts. LLC is required to file civil action or institute any collection efforts against customer, customer agrees to pay any and all reasonable costs, fees, expenses, and attorney fees incurred by ARC, LLC, including but not limited to any and all reasonable costs, fees, expenses and attorney fees incurred on appeal or in any post judgement collection efforts or proceedings. Signature Print Nam&Title Subtotal Sales Tax (0.0X) Total Date P.O. Al The above quotation is based upon site access for heavy equipment and normal soil conditions of 2000 psf. If during excavation of foundatiau necessary per manufacturers specifications, conditions exceed normal, our contractor shall notify the owner immediately. This shall in Veliypa of rock, vegetation and any unforseen hands. There will be additional charges incurred to clear the am and or the abuteman hole so that installation can be completed. Private and/or Commercial Display /Sale of Lawn Ornamentation, Statuary, "art" Discussion: I. Who defines whether it is "art" or something else? 2. What city ordinances and departments control the display, quantities, permits, approvals? 3. Public art required or installed per the Art Ordinance is permanent, designed and built by an artist, and approved by the AIPP. 4. Commercial public "art" installed on a property is currently not regulated by any city ordinance or department. The quantity and quality of the "art" placed by owners and tenants on commercial property is allowed to happen with no oversight. 5. Commercial installation of art in the public eye may diminish the value and quality of the AIPP approved art, depending on location of each. 6. The public may think that all public art displayed in the city has the authorization and support of the city government and the AIPP committee since it allowed it to be there. 7. There are no "morality" regulations for commercial public art display within the city to regulate acceptable and unacceptable public art by a building or property owner. Thouzhts & Questions: 1. Should the city regulate and approve commercial placement of art in the public viewport? 2. Should city council consider drafting an ordinance to define "art" and to distinquish it from lawn statuary and make the AIPP the advisory agency to approve commercial installations of public art? 3. Who and what should determine the quantity and locations of commercial public art to be displayed at one building or center? 4. Does "public art" need a definition and should that mean only what is visible to the public traveling along major thoroughfares (as opposed to art placed in courtyards, parking areas, etc., only visible to visitors to that area of a commercial center or building)? 5. Should there be a distinction between private, commercial installations of permanent public art versus for -sale, temporary installations of public art? 6. Should there be time limitations on the display of commercial public art so that it does not become new, permanent public art? If so, what should that time period be so that the public is provided with variety and so that the temporary installations don't take on the appearance of AIPP and city approved permanent public art installations? 7. What submittal requirements should be required for commercial public art installations (site plan of permanent pad locations, lighting plan, photos & sizes or art, maximum time frames for display before changing, etc.)? 8. Should each new commercial art piece on a permanent pad location require city approval? i I,I�tern low - q '11' r -` i;:' -Tjr } - Does this represent the quality of commercial public art the AIPP would approve? Might a piece like this be acceptable as "temporary" commercial public art and have time limitations placed on its public display? If it remains in the same public eye for too long, the public may then think that it is permanent public art approved, condoned, and endorsed by the AIPP and the city 100 or so wind catchers stretching along a 200' section of the center AIPP required public art "butterflies" somewhere behind all of this e these numerous devices art or lawn ornamentation? es the quantity displayed reduce eir affectiveness as fine, public in and put them into the "lawn statuary" category? these were to come before the ►IPP as a commercial public art approval, would they: 1) Be approved as an art type, 2) Be )proved in such a large quantity id spread out over such a large area, 3) Be acceptable to block �w of the required public art, and Be allowed to remain in place for such a long period of time? ki INN low Ali CITY OF PALM BEACH GARDENS MEMORANDUM TO: Art in Public Places Board Members DATE: December 9, 2008 THRU: Kara Irwin, Growth Management Administrator FROM: Kate Wilson, Planner Od SUBJECT: Bus Shelter Art Pro For the consideration of the Art in Public Places Board, supporting documents regarding the Bus Shelter Art Program are attached. 1. Power Point presentation depicting bus shelter art that was created in conjunction with similar Art in Public Places boards. 2. Official Municipal Bus Stop List for Palm Beach Gardens 3. Shelter Prioritizing Matrix from Town of Jupiter 4. Map of bus routes within Palm Beach Gardens 5. Map of bus stops and shelters within Palm Beach Gardens 6. Call to Artists — New Orleans Canal Street Transit Shelters 7. Palm Tran Transit Design Manual 8. Florida Department of Transportation (FDOT) Transit Facilities Guidelines Attachment 1 Power Point Presentation •ART IN PUBLIC PLACES Bus Shelter Art • URBAN ART New ORLEANS, LA THE DOWNTOWN DEVELOPMENT DISTRICT ADD) IN NEW ORLEANS LAUNCHED "ARMCATION." A PROJECT AIMED TO DRESS UP THE REGIONAL TRANSIT AUTHORITY (RTA) SHELTERS WITH REPRODUCTIONS OF ORIGINAL WORKS BY LOCAL ARTISTS. IN PARTNERSHIP WITH THE ETA. 14 SHELTERS ALONG THE CANAL STREET CORRIDOR WERE SELECTED. ARTWORK WAR PHOTOGRAPHED AND DIGITALLY PRINTED ONTO LAMINATE APPLIQUES AND APPLIED TO THE WALLS OF THE SHELTERS. URBAN ART PALM DESERT. CA r , Nei PALM DESERT, CA PARTNERED WITH THEE CITY'S BUS SHELTER IMPROVEMENT PROGRAM TO BUILD SHELTERS THROUGHOUT THE CITY. USING FINANCES FROM THEIR ART IN PUBLIC PLACES FUND, TREY WERE ABLE TO BUILD SHELTERS THAT NOT ONLY SERVED THE COMMUNITY. BUT OFFERED ART AS A MEANS OF CULTURAL EXPRESSION AND RESPONSE BUS SHELTERS wHDB NECESSARY ... DON'T HAVE TO SPICE OUT. i URBAN ART I NOx. AUSTRALIA rd PSG DRAWINGS BY ELEMENTARY SCHOOL STUDENTS IN KNOX. AUSTRALIA WERE REC7RHATED BY A LOCAL ARTIST ON BUS SHELTERS THROUGHOUT THE CITY 1 ■ URBAN ART THE ATHENS AREA ARTS COUNCIL (AMC) PARTNERED WITH ATHENS TRANSIT TO CREATE A DESIGN OOMP97MON FOR BUS SHELTERS WMUN THE CITY. THE PROJECT AM TO ENHANCE THE PUBLIC TRANSPORTATION SYSTEM AND IMPROVE QUALITY OF LIFE IN ATHENS BY INTEGRATING UTILITARIAN PUBLIC BeR\TCES WITH ARTISTIC INGENUITY. ATHENS. OA C 12/8/2008 L= IiIiAS t1Ii`1' a „srn Iles, r I IN PHOENIX, AN ARTIST CREATED FOUR � �TRANSIT SHELTERS THAT SBRVE AS A ,ATE WAY TO THE PHOBNDi SHY HARBOR IN IMNATIONAL AIRPORT THE SHELTEIL WIUCH CEIEBRATS AVIATION AND FLIGHT, FEATURE ROOFS SHAPED UKE AIRPLANE WDNOS. WITH E8 BIRD 8ILHOLMT BUILT INTO THEIR PROFILES. THE cowmNS ARE ENHANCED WITH RIVER ROCIC FROM THE RIO SALADO AND THE BENCHES CONTAIN DORESSIONS OF PALM FRONDS. RBFLEC 1NG THE LOCAL ENVIRONMENP. URBAN ART TEMPE. .AZ In an afort to eneetrtage public transit usage in Tempe. AZ, the city built Artist D—gned Transit Shelter.. The projert was funded through the city's Capital Improvement Projects program. The bus shelter. are now not only attractive and fu cti...I but inwgwrNe symW. that reflect the e v v..mant in which she .halter is hated. URBAN ART 1 ( 12/8 /2008 Attachment 2 Municipal Bus Stop List Palm Tran Official Municipal Bus Stop List Trapeze4 for Palm Beach Gardens[PBG] Oct 2006 Bid STOP Stop Name FaDcl�g MUNI Latitude longitude ABBR 29 PGA BLVD @ DRIVER'S LICENCE SE PBG 26844860 - 80085133 30 PGA BLVD @ US -1 NW PBG 26844305 - 80061956 31 PGA BLVD @ ELSON WILSON NW PBG 26844513 - 80064537 32 PGA BLVD @ HARBOUR FINANCE CTR NW PBG 26844697 - 80069824 33 PGA BLVD @ PROSPERITY FARMS RD NW PBG 26844734 - 80072452 34 PGA BLVD @ MEADOWS MHP NW PBG 26844798 - 80075070 35 PGA BLVD OPP FROM PBCC NW PBG 26844971 - 80078231 36 PGA BLVD @ CAMPUS DR NW PBG 26845000 - 80082935 37 GARDENS MALL ENT BTWN SEARS & BLOOM NS PBG 26848609 - 80083274 38 PGA BLVD @ CAMPUS DR SE PBG 26844835 - 80082466 39 PGA BLVD @ PBCC SE PBG 26844762 - 80080018 40 PGA BLVD @ PGA PLAZA W. ENT SW PBG 26844591 - 80073062 41 PGA BLVD @ PROSPERTY FARMS ROAD SW PBG 26844570 - 80072243 44 PGA BLVD @ FEDERAL HWY SW PBG 26844003 - 80061891 468 FEDERAL HWY @ COMFORT INN SE PBG 26841114 - 80061925 550 MEDICAL MALL BLVD @ SOUTHWEST DR SS PBG 26846748 - 80094426 551 FAIRCHILD GARDENS AVE @ GARDENS BL SE PBG 26850394 - 80089668 559 FAIRCHILD GARDENS AVE @ GARDENS BL SW PBG 26850259 - 80089819 560 FAIRCHILD GARDENS AVE @ JUST BF TU SW PBG 26845712 - 80088709 562 PGA BLVD OPP TOYS 'R' US NW PBG 26845086 - 80086453 601 PGA BLVD @ FAIRCHILD GARDENS AVE NW PBG 26845149 - 80088861 1000 MILITARY TRL @ PGA - 10891 SW PBG 26836257 - 80105260 1001 MILITARY TRL @ TRAILS END SW PBG 26834005 - 80105439 1002 MILITARY TRL @ BURNS RD SW PBG 26830625 - 80105563 1003 MILITARY TRL OPP LILAC SW PBG 26826682 - 80105710 1004 MILITARY TRL @ HOLLY DR NW PBG 26823775 - 80105832 1005 MILITARY TRL @ GARDENIA DR SW PBG 26818433 - 80106054 1007 MILITARY TRL @ GARDENS PROF CTR SW PBG 26810856 - 80106375 1262 MILITARY TRL @ GARDENS PARK PLAZA NE PBG 26807848 - 80106288 1264 MILITARY TRL @ ARBOR WAY NE PBG 26812273 - 80106139 1265 MILITARY TRL @ CRESTDALE ST SE PBG 26814998 - 80106018 1266 MILITARY TRL @ GARDENIA DR NE PBG 26818950 - 80105862 1267 MILITARY TRL @ HOLLY DR NE PBG 26823856 - 80105641 1268 MILITARY TRL @ LILAC NE PBG 26827236 - 80105507 1269 MILITARY TRL @ PBG REC CTR SE PBG 26829689 - 80105337 1270 MILITARY TRL @ TANGLEWOOD S SE PBG 26834385 - 80105148 1271 MILITARY TRL @ TANGLEWOOD PLAZA NE PBG 26837263 - 80104932 1292 MILITARY TRL @ ST IGNATIUS LOYOLA SW PBG 26821513 - 80105941 1700 MILITARY TRL OPP GARDEN LKS DR NW PBG 26841570 - 80104864 1701 MILITARY TRL @ WINCHESTER DR NW PBG 26847037 - 80104687 1702 MILITARY TRL @ ELM AVE NW PBG 26850779 - 80104518 1703 MILITARY TRL @ WM T DWYER HS NE PBG 26879104 - 80103407 1733 DONALD ROSS RD @ CENTRAL BLVD SE PBG 26882734 - 80107929 1734 MILITARY TRL OPP WM T DWYER HS SW PBG 26878167 - 80104012 1735 MILITARY TRL @ ELM AVE SW PBG 26850087 - 80105118 1736 MILITARY TRL @ WINCHESTER DR SW PBG 26846500 - 80105265 1737 MILITARY TRL @ GOLDEN LKS DR SW PBG 26840822 - 80105406 1738 GARDENS BLVD @ VALENCIA GARDENS AVE NE PBG 26851182 - 80093084 2200 PGA BLVD@ CAMPUS DR. SW PBG 26844836 - 80082726 2201 CAMPUS DR @ FAIRCHILD AVE SW PBG 26841556 - 80082841 2202 RCA BLVD @ GARDEN DR SE PBG 26837575 - 80082449 2203 RCA BLVD @ PBCC SE PBG 26837549 - 80080150 2204 GARDENS E @ BURNS RD SW PBG 26830382 - 80088137 2205 GARDENS E @ SANDALWOOD DR SW PBG 26825989 - 80086947 Printed by ggawaldo Stop List within Municipality by Signup.trf 113 on 10 -31 -06 10:33 Palm Tran Official Municipal Bus Stop List Trapeze4 for Palm Beach Gardens[PBG] Oct 2006 Bid STOP Stop Name Fa5'9 MUNI Latitude longitude ABBR Dir 2206 GARDENS E@ GARDENS E.COM SW PBG 26824412 - 80085685 2207 GARDENS E @ #3164 SW PBG 26823597 - 80083880 2208 GARDENS E @ MERIDIAN WAY NW PBG 26822856 - 80082414 2209 GARDENS E @ LIGHTHOUSE DR NW PBG 26819620 - 80082129 2210 LIGHTHOUSE DR @ ALT A1A NE PBG 26819451 - 80083269 2211 HOLLY DR @ LIGHTHOUSE DR NE PBG 26818864 - 80084270 2212 HOLLY DR @ AZALEA ST NE PBG 26820414 - 80085652 2214 HOLLY DR @ CHERRY ST NE PBG 26822283 - 80087343 2215 HOLLY DR @ IRIS AVE NW PBG 26823199 - 80089297 2216 HOLLY DR @ RIVERSIDE DR NE PBG 26823241 - 80090976 2217 HOLLY DR @ DAPHINE AVE NE PBG 26823285 - 80093054 2218 HOLLY DR @ DAHLIA AVE NE PBG 26823318 - 80094762 2219 HOLLY DR @ #4075 NW PSG 26823428 - 80099047 2220 HOLLY DR @ GARDENIA DR NW PBG 26823503 - 80100797 2221 HOLLY DR @ MILITARY TRL NE PBG 26823635 - 80104863 2222 RCA BLVD @ #2560 /COURTYARD GARDENS SE PBG 26837349 - 80072965 2223 BURNS RD @ RAINTREE DR NW PBG 26831991 - 80073759 2224 BURNS RD @ ALMANDA DR NW PBG 26831550 - 80077219 2225 BURNS RD @ RAINWOOD CIR NW PBG 26830934 - 80080240 2226 BURN S,RD @ SANDALWOOD CIR NW PBG 26830561 - 80082530 2227 BURNS RD @ #3355 NW PBG 26830630 - 80083828 2228 NORTHLAKE BLVD @ MILITARY TRL SE PBG 26808910 - 80106064 2229 NORTHLAKE BLVD @ GARDENS PLAZA ENT SE PBG 26808848 - 80103846 2230 NORTHLAKE BLVD @ KEATING DR SE PBG 26808756 - 80100879 2231 NORTHLAKE BLVD @ SANDTREE DR SE PBG 26808550 - 80093977 2234 NORTHLAKE BLVD @ MC ARTHUR BLVD SE PBG 26808364 - 80087684 2235 NORTHLAKE BLVD @ HILLTOP GARDENS M SE PBG 26808220 - 80083029 2239 BURNS, RD OPP. #3305 BURNS RD SW PBG 26830390 - 80083020 2301 RCA BLVD @ OAK WAY CIR SE PBG 26837502 - 80077452 2303 NORTHLAKE BLVD OPP GARDENS PLAZA NW PBG 26809012 - 80104025 2308 NORTHLAKE BLVD @ HILLTOP GARDENS M NW PBG 26808394 - 80083647 2309 NORTHLAKE BLVD @ MC ARTHUR BLVD NW PBG 26808620 - 80088292 2312 NORTHLAKE BLVD @ KEATING DR NW PBG 26808939 - 80101338 2313 HOLLY DR OPP SCHOOL SE PBG 26823472 - 80104844 2314 HOLLY DR @ GARDENIA DR SW PBG 26823340 - 80100767 2315 HOLLY DR @ UNDER 1 -95 OVERPASS SE PBG 26823219 - 80097491 2316 HOLLY DR @ DAHLIA AVE SE PBG 26823154 - 80094643 2317 HOLLY DR @ DAPHINE AVE SE PBG 26823121 - 80093045 2318 HOLLY DR @ RIVERSIDE DR SE PBG 26823087 - 80091026 2319 HOLLY DR @ IRIS AVE SE PBG 26823035 - 80089298 2320 HOLLY DR @ CHERRY ST SW PBG 26822120 - 80087433 2321 MILITARY TRL @ HOLLY OR SE PBG 26823402 - 80105583 2325 GARDENS E @ LIGHTHOUSE DR NE PBG 26819537 - 80081959 2326 GARDENS E @ MERIDIAN WAY SE PBG 26822673 - 80082075 2327 GARDENS E OPP #3157 GARDENS E NE PBG 26823733 - 80083729 2329 GARDENS E @ SANDALWOOD DR NE PBG 26825943 - 80086747 2330 GARDENS E @ PBG HOSP /BURNS RD SE PBG 26830417 - 80087956 2331 BURNS RD @ RAINTREE DR SE PBG 26831827 - 80073660 2332 RCA BLVD @ MONET LN SE PBG 26837431 - 80075324 2333 GARDENS E /CAMPUS DR @ RCA BLVD NE PBG 26837804 - 80082807 2334 CAMPUS DR @ FAIRCHILD AVE/CAMPUS E NE PBG 26841410 - 80082671 2335 CAMPUS DR @ N CNTY CH 2ND ENT NE PBG 26843700 - 80082581 2336 BURNS RD @ #3385 NW PBG 26830554 - 80083039 2337 BURNS RD OPP #3365 BURNS RD SE PBG 26830457 - 80083779 Printed by ggawaldo Stop List within Municipality by Signup.trf 2/3 on 10 -31 -06 10:33 Palm Tran Official Municipal Bus Stop List Trapeze4 for Palm Beach Gardens [PBG] Oct 2006 Bid STOP Stop Name Facing MUNI Latitude longitude BR 2338 BURNS RD @ SANDALWOOD CIR SE PBG 26830415 - 80082320 2339 BURNS RD @ RAINWOOD CIR SE PBG 26830806 - 80080050 2340 BURNS RD @ ALMANDA DR SE PBG 26831395 - 80077170 2343 RCA BLVD @ OAK WAY CIR NW PBG 26837668 - 80077991 2344 RCA BLVD @ PBCC NW PBG 26837724 - 80080849 2500 PROSPERITY FARMS RD @ 11381 BLOCK SW PBG 26841644 - 80072306 2501 PROSPERITY FARMS RD @ RCA BLVD NW PBG 26837574 - 80072425 2502 PROSPERITY FARMS RD @ 11800 BLOCK SW PBG 26836048 - 80072482 2503 PROSPERITY FARMS RD @ 10859 BLOCK SW PBG 26833296 - 80072634 2504 PROSPERITY FARMS RD @ BURNS RD NW PBG 26832042 - 80072690 2626 PROSPERITY FARMS RD @ CANAL RD NE PBG 26841217 - 80072138 2627 PROSPERITY FARMS RD @ PROSPERITY G NE PBG 26842198 - 80072134 Grand Total 120 Printed by ggawaldo Stop List within Municipality by Signup.trf 3/3 on 10 -31 -06 10:33 Palm Tran PBG Trapeze4 Design Non -Ad Shelters [50150] by Stop Abbr 30 -SEP -2006 Inventory Stop Stop Name Facing Shelter Abbr Dir Status 44 PGA BLVD @ FEDERAL HWY SW PBG 468 FEDERAL HWY @ COMFORT INN SE PBG 1269 MILITARY TRL @ PBG REC CTR SE PBG Grand 3 MUNI Latitude Longitude PBG 26844003 - 80061891 PBG 26841114 - 80061925 PBG 26829689 - 80105337 Printed by ggawaldo Shelters.trf 1/1 on 10 -31 -06 10:45 Attachment 3 Prioritizing Matrix Criteria for prioritizing Transit Shelter locations SCORE SHEET Points Criteria Variable Measurement 1 -5 high boarding or number of patrons getting High numbers of boardings at that location transferring on the bus 1-4 special uses / concentration of patrons Adjacent to medical offices, library, senior needs with special needs centers 1 -4 activity locations high potentials for Adjacent to high uses such as public ridership buildings, schools, office buildings 1 -3 weather exposure absence of other kinds of Absence of landscaping or buildings for sun shelters and rain protection 1 -2 distribution spread of improvements Location is at a large distance from other sheltered stops and /or bench locations 1 -18 Source: Accessing Transit: Design Handbook for Florida Bus Passenger Facilities, Higgins and Audriac, FOOT, March 2004. High Boarding 5 5 or more riders at stop 4 4 riders 3 3 riders 2 2 riders 1 1 rider Special Needs 4 Hospital / Library/ Community Center 3 Medical offices (large) 2 Medical offices (medium) 1 Medical offices (small) Activity Locations 4 Major Shopping or Employment/High School 3 Shopping Centers /Elementary and Middle Schools 2 Neighborhood Shopping 1 Offices (small) Weather Exposure 3 Sun and Rain Exposure 1 Some shade / buildings within 25' Distribution 2 Isolated, farther than'/ mile to next bus stop with bench or seats 1 Shelter within % mile Attachment 4 Map of Bus Routes Attachment 5 Map of Bus Stops and Shelters Attachment 6 Call to Artists (Example) Downtown Development District of New Orleans CXbDowntown 201 Saint Charles Ave, Suite 3912 Devetopmeni+ New Orleans, LA 70170 DWct I July 11, 2008 Call to Artists- New Orleans Canal Street Transit Shelters In collaboration with the Regional Transit Authority and the City of New Orleans, New Orleans Downtown Development District will commission the transformation of 14 Streetcar Shelters along Canal Street into "art- centric" shelters through the application of original artwork. Artwork will be photographed and digitally printed onto laminate appliquds, which will be applied to the plexi- glass walls of the shelters. These commissions provide the opportunity for Louisiana artists to showcase their work during & after the international exhibit Prospect One International Biennial. Contemporary, innovative proposals are encouraged. Eligibility: Louisiana Artists (must currently reside in Louisiana or must have resided in Louisiana during the 12 months prior to 8/29/05). Medium is open as long as artwork can be transferred into a high - resolution image. Fourteen Commissions: $2,500 each, with a top jury pick award of $5000 Application Deadline: 8/11/08, midnight Installation: September 25 through October 16, 2008 Mission: To create attractive public art that contributes to Canal Street's visual appeal while providing artists high profile venues to display work. Artwork is intended to remain on public display after the show for up to three years — November 2008 through November 2011. Goals: Showcase Canal Street & downtown New Orleans through creation of unique, functional public art that highlights the work of Louisiana artists. Project Specifications: • Artwork will be photographed, digitally printed onto laminate appliquds and applied to the plexi -glass walls of the shelters. • Each Shelter has 20 Lexan panels: 10 panels are 561/4" by 25" and 10 panels are 10%" by 25" (transom - style). Two panels (small over large) will be reserved for transit communications. • Artists may choose to apply a single work of art over 18 panels (mural style) or create a strongly unified design with multiple pieces. The artist MUST be clear as to how all designs will be integrated into the dimensions of the shelter. • The artist MUST cover all 18 available panes of the available space using artwork or colored or patterned appliqubs. • Works submitted must be of a scale and subject suitable for outdoor display. Artwork must be able to be photographed to provide 100 -150 dpi per sq inch for printed appliques. • Artwork must be appropriate & legal for display on public property. Artwork with political, religious or sexually explicit content will not be considered. • Proposals will be considered for 14 separate transit shelter commissions. Theme: Contemporary Art in New Orleans. Keywords: Positive, Vibrant, Growth, Renew, New Orleans, Uplifting. DDD sector industries: bio- medical, digital technology and creative arts. Katrina themed art will not be accepted. Process: • Applicant will submit a proposal including all relevant materials using the digital CaFE program. (http: / /www.callforentry.orgn • The DDD will help to coordinate the high - resolution photography and printer's review of artwork after pieces are selected for printing on laminate appliqu6s. • One printing vendor, selected by the DDD, will print & install all appliqu6s. • Unless otherwise specified, appliqu6s will be discarded after removal. • The artist will be identified on the transit shelter. • The DDD has the right to reproduce artwork as needed for shelter maintenance. Artist will release copyright for the artwork during the period of public display and the release will apply to photography, film and any other public -space use of the artwork. DDD has the right to use on its website and for promotional materials. • Final artists must make artwork available for photography within ten days of notification or provide camera -ready art within that time period. Selection Process: A jury panel representing diverse interest and expertise will review submissions. The following criteria will be used: • Strength, creativity, and originality of design. • Appropriateness: aesthetic content and appropriateness for display on public property. • Ability to work with photographer or provide camera -ready artwork within given timeline. • Strength of the artist's proposal and portfolio (resume, & past work). Proposal Requirements: 1. Artist statement and written description of proposal, limited to 500 words. You may submit up to three proposals. 2. Visual representation of proposal. Artist MUST show how artwork will be laid out within the 18 panes. Artist is strongly encouraged to use the template provided at httl2://www.neworleansdowntown.com/transART-templates to show how artwork will be divided into 18 panes. Art may not cover metal areas of the shelter. Artist may provide additional images to show image detail as desired. 3. Current resume, no more than two pages in length. If submitting as a team, a current resume should be submitted for each team member. 4. Three (3) JPGs of your past work. (Completed within the last five years) If team submission up to 3 images representing the past work of each team member. To Apply: The application process will be conducted entirely online via the CaFE (Call for Entry) application service. All applications must be submitted via the CaFl� Web site (http: / /www.califorentry.org� by midnight on August 11, 2008. The DDD will not accept applications directly. It you are new to CaFE, please allow yourself enough time to become familiar with the application system and requirements. Before applying, you must register on the CaFl� Web site and create a profile. There is no charge to register with CaFL Questions: Rochelle Juelich,504-496-1829,rjuelich@neworleansdowntown.com Timeline: August 11 rd, 2008 - Deadline for submissions is midnight. August 14'h, 2008- Jury Meeting August 28"d, 2008- Artists Notified September 1", 2008- Prepress process begins September 25"- October 15", 2008- Installation process October 16'h, 2008 — Installation Completion Date November 1, 2008 - January 18th, 2009 — Prospect One International Biennial October 16'h, 2008- November 1", 2011- Potential display period httt)://www.califorentry.or Frequently Asked Questions : Canal St. TransART Shelters Why do I need to submit an 18 panel view of the transit shelter? Each transit shelter is a separate commission. The jury needs to understand the artist's vision for the entire shelter. Please see the photos and drawings of the Canal Street shelters as well as the sample template. Note that only the 18 panel view is required. The artist is not required to use the *psd template to provide a scaled, 18 panel view. If only an 18 panel view is required why do 1 need to submit an additional three images of the same proposal? The additional images are to allow the artist to show the jury portions of the shelter in more detail Additional templates with smaller numbers of panels are available if the artist would like to use them, but use of the templates are not required. Can I use artwork I have already created? Yes, artist can use work that they have already created for the TransART project. How do I submit more than one proposal? A new CaFE registration profile and application will be required for each entry. In addition, you will need to upload a new set of images to each of your profiles. Registration content is not transferable from one account to another. Return to CaFE Registration to start a new profile. Are photos of the shelters available? Yes. Photos of the Canal St. shelters are available in the "VIEW SITE DETAILS" link on the www.califgrentry.com website under "Canal Street TransART Shelters" What are the Canal Street TransART Shelter Locations? Shelter 1: North Peters & Canal Street, CBD side Shelter 2: North Peters & Canal Street, FQ side Shelter 3: Camp & Canal Street Shelter 4: Chartres & Canal Street Shelter 5: Bourbon & Canal Street Shelter 6: Carondolet & Canal Street Shelter 7: Dauphine & Canal Street Shelter 8: Baronne & Canal Street Shelter 9: North Rampart & Canal Street Shelter 10: South Rampart & Canal Street Shelter 11: Elk & Canal Street, CBD side Shelter 12: Elk & Canal Street, FQ side Shelter 13: Marais & Canal Street Shelter 14: LaSalle & Canal Street Please note that commission placement is at the discretion of the DDD. What are the Transit Shelter Dimensions? 9 panels are 56 %" by 25" 9 panels are 10'/." by 25" (transom - style). Artwork must be able to be photographed to allow for 100 -150 dpi image on the shelter panels Current Canal Street Transit Shelters PDF of OPTIONAL 18 Panel Template I in FlNI A11L - STANONG SEAM AM ROOF OF S SYSTEM / WDRIPGE A Op PV' g� R AYING T/DGEE RY ONT. 2Ep ALl SCIA W/ N S LETUN GLASS WALL ENO P A, GLAZING N M/GDIgD ALW F@fE- 'TRYtEADM1E NS AND E LR1LLbNS /ZW.Ei SDE) ANOOIZED AUM. TUBE M111" ANODRED M. TUBE COULAM W/ BASE ANCHORED TO PAVING ANOD® AWN. HORRONTAL !.L BEAM TOP OF PAYR4 7S 6m Y -� em Y- 7 l+rct a iu.. mw0 EAST /WEST ELEVATION (EAST OPP. HAND_ SCALE: - 1:25 m [1/2 "= 1' -0 "] rn_ AU�A,� ��yp� 4.37 NTEGRAL AND WEEPS W/ 11 I 1116191111116�9'P _ 11111111911 i h *• n I If-IIWEVAI WWWIA IWNWAI WNWA FlMSHED ALUM. RIDGE CAP fTU�►CG1�pp1[gq72 ALUM. RAID=NNGG 4001ZF.D ALLY SUB MMING (EA. END) SCI, W/ AL AN S I GLASS WALL PANE1 WD W NORTH ET.EV. A7DIZED r ANODIZED MLA. TUBE MULLION ANODIIED AL1A1. TUBE COLUMN W/ BASE ANCHORED TO PAVING ANODIZED ALUM. HORfIONTAL SLL BEAM TOP OF MNG m [2j•] NORTH ELEVATION (SOUTH SIM. GLAZING ® NORTH ONLY) SCALE: - 1:25 m [1/2 "- 1' -0 "] BRIE nM-% D AlL11L ROOF ADWSE CONST.- MANAGER STANDWG SFAY R�OADL� SyY�STOI pF ANDNG$ W DRP- EDDGE- BE.IDMRR STYP. O �+ TRY W" m (TYWP. O ENDS) FlMSHm AILM. RIDGE CAP E OF STRUCTURAL FRAMING RL d ! LLAZNO SYSTEM BELOW e ^ I 4.4501 T14' -7.� -] OAa v is v+rV 14'- �) ROOF PLAN SCALE: - 1:25 m (1/2'-1 .-O.l --- _---------- r-- - - - - -- 4,452. [14' -71-) O CANAL ST. BASE ANCHORED TO PAVING (TYP O CORNERS 3 MIDPOINT STIEETSIDE) ANODIZED (*ML L TUBE -- MULUGH. (TT'P BETWEEN COLUMNS) TE GLASS WALL ETD PANEL _ _________ GLA2N0 O ENDS AND STREE75OE) IN ALUL SIB -FRAME ANODZED ALUM. TUNW MUALION ___ AL8$ TUBE COLUMN. W/ BAS: F -T TO PAVING �NE OF ROOF SYSTEM ABOVE I NE OF STREET CAR I I RAMP N OPEN POSITION I I TRfLT CAR tRAOI I I c REFERENCE ONLY- IT DOES NOT INCLUDE THE TRANSOM PANE. / CENTER LINE Of STREET CAR CBD SHELTER PLAN \ \ SCALE: - 1 :25 m [1/2 " =1' -0"] PLAN NORTH I�I "+ RE1O10" ONT. 2Ep ALl SCIA W/ N S LETUN GLASS WALL ENO P A, GLAZING N M/GDIgD ALW F@fE- 'TRYtEADM1E NS AND E LR1LLbNS /ZW.Ei SDE) ANOOIZED AUM. TUBE M111" ANODRED M. TUBE COULAM W/ BASE ANCHORED TO PAVING ANOD® AWN. HORRONTAL !.L BEAM TOP OF PAYR4 7S 6m Y -� em Y- 7 l+rct a iu.. mw0 EAST /WEST ELEVATION (EAST OPP. HAND_ SCALE: - 1:25 m [1/2 "= 1' -0 "] rn_ AU�A,� ��yp� 4.37 NTEGRAL AND WEEPS W/ 11 I 1116191111116�9'P _ 11111111911 i h *• n I If-IIWEVAI WWWIA IWNWAI WNWA FlMSHED ALUM. RIDGE CAP fTU�►CG1�pp1[gq72 ALUM. RAID=NNGG 4001ZF.D ALLY SUB MMING (EA. END) SCI, W/ AL AN S I GLASS WALL PANE1 WD W NORTH ET.EV. A7DIZED r ANODIZED MLA. TUBE MULLION ANODIIED AL1A1. TUBE COLUMN W/ BASE ANCHORED TO PAVING ANODIZED ALUM. HORfIONTAL SLL BEAM TOP OF MNG m [2j•] NORTH ELEVATION (SOUTH SIM. GLAZING ® NORTH ONLY) SCALE: - 1:25 m [1/2 "- 1' -0 "] BRIE nM-% D AlL11L ROOF ADWSE CONST.- MANAGER STANDWG SFAY R�OADL� SyY�STOI pF ANDNG$ W DRP- EDDGE- BE.IDMRR STYP. O �+ TRY W" m (TYWP. O ENDS) FlMSHm AILM. RIDGE CAP E OF STRUCTURAL FRAMING RL d ! LLAZNO SYSTEM BELOW e ^ I 4.4501 T14' -7.� -] OAa v is v+rV 14'- �) ROOF PLAN SCALE: - 1:25 m (1/2'-1 .-O.l --- _---------- r-- - - - - -- 4,452. [14' -71-) O CANAL ST. BASE ANCHORED TO PAVING (TYP O CORNERS 3 MIDPOINT STIEETSIDE) ANODIZED (*ML L TUBE -- MULUGH. (TT'P BETWEEN COLUMNS) TE GLASS WALL ETD PANEL _ _________ GLA2N0 O ENDS AND STREE75OE) IN ALUL SIB -FRAME ANODZED ALUM. TUNW MUALION ___ AL8$ TUBE COLUMN. W/ BAS: F -T TO PAVING �NE OF ROOF SYSTEM ABOVE I NE OF STREET CAR I I RAMP N OPEN POSITION I I TRfLT CAR tRAOI I I c REFERENCE ONLY- IT DOES NOT INCLUDE THE TRANSOM PANE. / CENTER LINE Of STREET CAR CBD SHELTER PLAN \ \ SCALE: - 1 :25 m [1/2 " =1' -0"] PLAN NORTH "EEE*�"GE D1"'"M0S "+ RE1O10" REGIONAL TRANSIT AUTHORITY lr1AWl CANAL S7REETCAR UNE REWW TRAFW AUTHORITY- PROJECT W -009 �° ° u " ""m • A °� W= STREET TD offf NT (ESPtAN REGIONAL TRAN4T AV FlMSHED ALUM. RIDGE CAP fTU�►CG1�pp1[gq72 ALUM. RAID=NNGG 4001ZF.D ALLY SUB MMING (EA. END) SCI, W/ AL AN S I GLASS WALL PANE1 WD W NORTH ET.EV. A7DIZED r ANODIZED MLA. TUBE MULLION ANODIIED AL1A1. TUBE COLUMN W/ BASE ANCHORED TO PAVING ANODIZED ALUM. HORfIONTAL SLL BEAM TOP OF MNG m [2j•] NORTH ELEVATION (SOUTH SIM. GLAZING ® NORTH ONLY) SCALE: - 1:25 m [1/2 "- 1' -0 "] BRIE nM-% D AlL11L ROOF ADWSE CONST.- MANAGER STANDWG SFAY R�OADL� SyY�STOI pF ANDNG$ W DRP- EDDGE- BE.IDMRR STYP. O �+ TRY W" m (TYWP. O ENDS) FlMSHm AILM. RIDGE CAP E OF STRUCTURAL FRAMING RL d ! LLAZNO SYSTEM BELOW e ^ I 4.4501 T14' -7.� -] OAa v is v+rV 14'- �) ROOF PLAN SCALE: - 1:25 m (1/2'-1 .-O.l --- _---------- r-- - - - - -- 4,452. [14' -71-) O CANAL ST. BASE ANCHORED TO PAVING (TYP O CORNERS 3 MIDPOINT STIEETSIDE) ANODIZED (*ML L TUBE -- MULUGH. (TT'P BETWEEN COLUMNS) TE GLASS WALL ETD PANEL _ _________ GLA2N0 O ENDS AND STREE75OE) IN ALUL SIB -FRAME ANODZED ALUM. TUNW MUALION ___ AL8$ TUBE COLUMN. W/ BAS: F -T TO PAVING �NE OF ROOF SYSTEM ABOVE I NE OF STREET CAR I I RAMP N OPEN POSITION I I TRfLT CAR tRAOI I I c REFERENCE ONLY- IT DOES NOT INCLUDE THE TRANSOM PANE. / CENTER LINE Of STREET CAR CBD SHELTER PLAN \ \ SCALE: - 1 :25 m [1/2 " =1' -0"] PLAN NORTH "EEE*�"GE D1"'"M0S "+ RE1O10" REGIONAL TRANSIT AUTHORITY lr1AWl CANAL S7REETCAR UNE REWW TRAFW AUTHORITY- PROJECT W -009 �° ° u " ""m • A °� W= STREET TD offf NT (ESPtAN REGIONAL TRAN4T AV - A A* t V� *m , • �'"'�� aX �� M= Rbo& SCALE-AS-NOTED CBOSFiELTER A -1 240 �� Attachment 7 Palm Tran Transit Design Manual • m Tran END ELEVATION •i. OfAll -.DE .Tor -- rAa•Wa tTo WTION r .Ter AFTFa Tl.el 1 Lees WeI- � tir .ID LLOOI .Tor \, 9! August 2007 FalmTran TRANSIT DESIGN MANUAL Building Edge. 5 Yln/mum Sid—elk ci—tii l.a A.W.bl. Y.rlo Cie., —* B.a.h J' Q.u.no. Right-of-Way D..lrWe 7 711 3iRLTo Ylnlmum 2' IlocE ❑ ❑ U 15' r Us. E— v.hlcle. 1/Et Q..l Ares / o / / / r � f� I \%%x\ � 'e.s•r � f 12' Duirad Lana Width i Clearance I m 55' Desired Exterior Turning Radius tPaImTran TRANSIT DESIGN MANUAL OPERATION DESIGN Abandoned truck bays and low level loading bays can easily be substituted for Bus bays (or berths). Parallel and shallow saw tooth designs may afford multiple recovery sites. Parallel sights require additional length per vehicle and may require parking enforcement as they give the appearance of general curbside parking areas. Saw tooth design sites require additional width but discourage other vehicular parking. These will be discussed under off - street facilities later in this document. 3.3 BUS STOPS The primary considerations in establishing Bus Stops are: • Safe operation of Buses • Safety of our Riders (and pedestrians) • Rider convenience. A safe operation implies that buses at Bus Stops are able to safely exit and renter the flow of traffic with a minimum of interference with the other vehicular traffic. The position of a Bus alighting or boarding Riders should not interfere with the sight distance of other motorists. Rider and pedestrian safety dictates that following minimal Infrastructure be present: • The surface of Bus Stops should be even and offer safe footing. • Riders at Bus Stops should not be subjected to moving traffic. • Bus Stops should whenever possible be located near crosswalks and/or traffic control devices which give our Riders easy pedestrian access. • Adequate lighting. • Unobstructed pedestrian sight distance in crosswalks Other limiting factors to establishing Bus Stops include: topography, parking or stopping restrictions, adequate waiting space (two-square -feet per waiting Rider), litter potential, and impact on adjacent commercial and private property. 3.3.1 Location and Identification It is Palm Tran policy to post every Bus Stop with a bus stop /route sign identifying the site as an officially designated Palm Tran Bus Stop. The Bus Stop signs measure 12- inches x 15.5 - inches and have an accompanying route sign measuring 12- inches x 6.25- inches adjacent and immediately below the Bus Stop sign. Information contained in this tandem sign arrangement includes: • Travel direction Palm Tran Bus Stop identification • Unique (up to) four digit number for that particular Bus Stop • Routes served by this Bus Stop • Direction the bus will take to the next Bus Stop • Customer Service bus informational telephone number • North County: 841 -4BUS • South County: 233 -4BUS Palm Tran serves designated Bus Stops in commercial and residential areas so as not to block traffic and in the interest of safety. Flexibility is permitted, when warranted, provided it is done safely. 35 it it ,s-,r 6-a• 715almTran TRANSIT DESIGN MANUAL OPERATION DESIGN Construction zones on bus routes present problems in picking up and dropping off passengers. Many times, Bus Stop signs are removed during construction. Therefore, Palm Tran's Operators use their best discretion. Our Operators choose as safe an area as possible for stopping and alert the Dispatcher if a Road Supervisor is absolutely needed to evaluate certain areas. While all Riders should board or alight at posted Bus Stops, if a Bus Stop sign is down, or there is an unusuaity long distance between Bus Stops, or if a Rider flag stops the bus, the Operator will exercise good judgment in selecting a safe Bus Stop. Bus Stop signs are placed at the location where Riders board the front door of the bus. It serves as a guide for the Operator to position the bus at the Bus Stop. Bus Stop signs are installed perpendicular (or at a right angle) to the travel lane and centered on channels installed at a depth not to exceed three feet. The bottom of the sign shall be at least seven feet above surface level. The edge of the sign shall be at least two feet and no more than eight feet from the back -face of the curb so as to be visible to the operator. Curb A Gutter ildowelk Attached to Curb Curb A Gutter Sidewalk Detached from Curb Curb & Gutter Wide Z1dewa1k Attached to Curb T min Sidewalk width other ADA rules may apply For rural areas with flush travel lane shoulders, the minimum distance varies with the design speed of the travel lane, Trees, buildings or other signs should not obstruct the Bus Stop signs. Conversely, Bus Stop signs should not obstruct the motorist's view of traffic control signs. Bus Stops will not be located closer than twenty feet from a drainage structure opening or fifteen feet from a fire hydrant or disabled parking space. Signs, placements, anchors, and markers shall conform to Palm Beach County Standards (T -P -99 -001) TCRP Report 12, Guidelines for Transit Facility Signing and Graphics, suggests the use of 2 -inch character height route numbers for Bus Stop signs mounted up to 80- inches above the surface and 3 -inch character height for signs thereafter. If more than five routes serve a stop, a second signboard should be mounted on the channel or an additional Bus Stop sign posted. 3.3.2 Transit Service Area The Transit Service Area extends one - quarter mile from each side of the bus route. This is the area in which most Riders can easily walk to Transit. Palm Tran considers all residential and commercial developments within this area adequately served. 36 S1 PaImTran 3.3.3 Spacing TRANSIT DESIGN MANUAL OPERATION DESIGN In determining the spacing of Bus Stops, comparable stops adjacent to regular stops are desirable. When this is not practical, the number of temporary Bus Stops should be kept to a minimum but still provide the maximum Rider convenience. Mitigating considerations include senior citizen /handicapped residences and activities. 3.3.4 General Considerations While in service, buses generally stay in the right lane, except to turn left from a multi -lane roadway or to pass a stalled vehicle or very slow moving traffic. Operators must make sure before moving into the left lane that Riders waiting for to catch their bus are not missed. Bus Stops types can be categorized by their relationship or location to the travel intersection: • Near Side — immediately prior to passing through an intersection • Far Side — immediately after passing through an intersection • Mid Block— between two intersections Right- turning lane treatments at intersections traditionally negate near side stops. 3.3.5 Near Side Advantages Disadvantages Minimizes interference when traffic is heavy on the Recommended Central Business District (every 2 blocks .. Spacing 0.6 - 0.2 miles 300 - 1000 feet Urban ave 0.1 miles 0.1 - 0.2 miles 500 - 1200 feet Suburban /Residential ave 0.2 miles 0.1 - 0.5 miles 600 - 2500 feet Rural intersections or attractors 0.1 - 0.5 miles 650 - 2640 feet 3.3.4 General Considerations While in service, buses generally stay in the right lane, except to turn left from a multi -lane roadway or to pass a stalled vehicle or very slow moving traffic. Operators must make sure before moving into the left lane that Riders waiting for to catch their bus are not missed. Bus Stops types can be categorized by their relationship or location to the travel intersection: • Near Side — immediately prior to passing through an intersection • Far Side — immediately after passing through an intersection • Mid Block— between two intersections Right- turning lane treatments at intersections traditionally negate near side stops. 3.3.5 Near Side Advantages Disadvantages Minimizes interference when traffic is heavy on the far side of the intersection Increases conflicts with right- turning vehicles Allows Riders to access buses closest to crosswalk May obscure motorist's view of traffic control devices and crossing pedestrians Allows Operator to use the width of the intersection May obscure line of sight distance for motorists as an acceleration lane crossing the intersection Eliminates potential double stopping through intersection May obscure line of sight for crossing pedestrian Allows Riders to board and alight at a traffic signal May block travel lane with queuing buses Allows Operators the opportunity to observe May require more than one traffic signal cycle to oncoming traffic and make transfer connections cross an intersection 37 TRANSIT DESIGN MANUAL L I m Tra n OPERATION DESIGN 3.3.6 Far Side Advantages g• Minimizes conflicts with right-turning vehicles I ay block intersection during peak period traffic Allows additional right- turning capacity before intersection May obscure line of sight for crossing vehicles Minimizes sight distance concerns when May obscure line of sight distance for crossing approaching an intersection pedestrians Encourages pedestrians to cross behind the bus May require double stopping (before and after intersection ) to serve Bus Stop Allows Operators to use the width of the intersection as a deceleration lane May cause rear -end collisions Allows Operators to use gaps in traffic created by May restrict or chock travel lanes on far side of the traffic signal intersection 3.3.7 Mid -Block Advantages Disadvantages Minimizes motorist and pedestrian line of sight Requires additional no- parking restrictions at Bus concerns Stop Minimizes cross street pedestrian congestion Encourages Rider street crossin or 'a alkin Increases walkin distance from intersections IN ��' TRANSIT DESIGN MANUAL PalmTran STREETSIDE INFRASTRUCTURE 4.0 STREETSIDE INFRASTRUCTURE Street side Infrastructure are those features street side of the Bus Stop and usually associated with the bus operations interface with a Bus Stop and should not be confused with Curbside Infrastructure which are discussed in the next chapter. 4.1 BUS STOP ZONE The Bus Stop Zone is that designated area along a route associated with Rider boarding and alighting. It includes everything street side of the Bus Stop to include acceleration /deceleration distances to /from a Bus Stop and the associated lane treatments. Travel lane designed speed and the number of buses serving a Bus Stop will lengthen the linear dimensions required. Bus Stop Zone Types can be categorized by their relationship to the travel lane. (Each has its own unique requirements and specifications): • Curbside - shared common area with the travel lane and usually requires minimal special lane treatments (parking restrictions) • Bus Bay - separate lane segment adjacent to the travel lane (turnout or pullout) • Off -Street Facilities - specialized designated area distinct from the travel lane with separate ingress and egress (Park -N -Ride or Transit Center) 4.2 CURBSIDE Curbside Bus Stop Zones are the most prevalent. All are located along the travel way, identified by Bus Stop signs, and generally require parking restrictions adjacent to the curb or flush shoulder. Their spacing or frequency affect bus running time and traffic flow. Therefore, unnecessary stops should be avoided. Although there are no absolute rules or criteria for this choice, factors for consideration include: • Potential Ridership • Rider origin and destination • Pedestrian access • Adjacent land use and activities • Intersection geometries • Parking restrictions and requirements • Traffic control devices • Physical roadside constraints (trees, poles, driveways, etc.) • Intersecting Transit routes Curbside Bus Stop Zones can further be delineated as: • In -Line • Bulb or Nub 39 Pal m Tran 5.2 ACCESSIBILITY GUIDELINES TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE The influence of ADA access mandates a direct and impervious path between the curb, sidewalk, and Bus Stop for both ambulatory and physically impaired Riders. Mobility impediments include cluttered sites that have an abundance of vending machines, bike stalls, trash receptacles and undeveloped rights -of- way that lack sidewalks. This manual does not purport to outline ADA standards BUT ONLY provide general guidelines. The Americans with Disabilities Act of 1990 (ADA) is broad legislation intended to make American society more accessible to people with disabilities. Titles II and III (public services and public accommodations) affect Bus Stop planning, design, and construction. Although the definition of disability under the ADA is broad, Bus Stop placement and design most directly affect persons with mobility and visual impairments. These impairments, which relate to the more physical aspects of bus stop accessibility, have received the most attention. Making new Bus Stops conform to ADA physical dimension requirements is relatively easy. Modifying existing Bus Stops to comply with ADA, though desirable from an accessibility perspective, is not required under ADA. Modification of existing stops is more difficult, especially if the stops are at sites with limited easement or not subject to the transit agency's control, such as shopping malls, on rights -of -way, or suburban subdivisions. The ADA, however, is concerned with more than physical dimensions. It also involves accessibility from the point of origin to the final destination. For example, to get to the Bus Stop, individuals with limited mobility or vision need a path that is free of obstacles, as well as a final destination that is accessible. A barrier -free Bus Stop, bench or shelter is of little value if the final destination is not accessible. Although all Palm Tran buses are ADA accessible, full accessibility is more difficult to achieve when different organizations are responsible for different portions of the path (which is usually the case). Either way, the "equal access" provisions of the ADA require that the route for persons with limited mobility or vision be as accessible as the route used by those without disabilities. A person with disabilities should not have to travel further, or use a roundabout route, to get to a designated area. Basic aspects of design exist that encourage accessibility and are applicable to most situations. Specific dimensions are available from several references, some of which are listed in Appendix A: Resources and References as well as Appendix B: On- The -Web. Also see Appendix D: CLARIFICATION OF ADA AFFECTING TRANSIT. Some general design considerations involve obstacles, surfaces, signs, and telephones. 5.2.1 Obstacles Examine all the paths planned from the alighting point at the Bus Stop to destinations off the Bus Stop premises. Determine whether any protrusions exist that might restrict wheelchair movements. if protrusions exist and they are higher than 27 inches and /or lower than 80 inches, a person with vision impairment may not be able to detect an obstacle (such as a phone kiosk) with a cane. A guide dog may not lead the person with the impairment out of the path. Although it may not be Palm Tran's responsibility to address accessibility problems along the entire path, an obstacle anywhere along the path may make it inaccessible for some Riders with disabilities. 5.2.2 Surfaces Surfaces must be stable, firm, and slip- resistant. Such provisions are beneficial for all Riders, but especially for those who have disabilities. Avoid abrupt changes in grade, and bevel those that cannot be eliminated. Any drop greater than 112 inch or surface grade steeper than 1:20 (5 %) requires a ramp. 57 TRANSIT DESIGN MANUAL VaimTran CURBSIDE INFRASTRUCTURE 5.2.3 Signs Signs providing route designations, bus numbers, destinations, and access information must be designed for use by Riders with vision impairments. Specific guidelines are given for these signs in Section 4.30 of Americans with Disabilities Act, Accessibility Guidelines for Buildings and Facilities ( ADAAG). In some cases, two sets of signs may be needed to ensure visibility for most users and to assist users with sight limitations. Route maps or timetables are not required at the stop, though such information would be valuable to all passengers. 5.2.3 Telephones Telephones at Bus Stops are not required under ADA, but if telephones are in place, they must not obstruct access to the facility and must be suitable for users with hearing impairments. At least one phone must be accessible for wheelchair users. Telephone directories must also be accessible. 5.2.3 Accessible Route There should be a clear path to the entrance of any building that is accessible. It should serve all parking, Transit, loading zones, sidewalks and streets. It should be at least 36- inches wide and where turns are required be 36 to 60- inches wide depending on the shape of the turn. Requirements for curb cuts, ramps, parking, and slope are important considerations. (See ADAAG paragraphs 4.3.3 and 3.3.4) 5.2.4 Setbacks Available right -of -way can significantly influence the location and number of Rider Infrastructure that can be constructed at a site. Items commonly found in the right -of way, such as the edge of the curb, sidewalk, landscaping, and utility poles can influence the size and positioning of a Bus Stop and the number of Infrastructure that can be placed at the site for our Riders. Different street -side stop designs, such as bus bays, can also place additional constraints on space availability. Many of the Bus Stop sites compromises between needed Infrastructure and the space available in the right -of -way. Florida Statutes (FS 337.408), which covers the regulations of benches, shelters, and waste receptacles within rights -of -way, specifies that they: .. may not interfere with right - of-way preservation and maintenance. A significant number of accidents involve vehicles leaving the roadway and either overturning or colliding with a fixed object. Clear zones are established to provide the necessary recovery area and minimum pedestrian safety. FDOT and Palm Beach County conform to the same general setback requirements for the location of Curbside Infrastructure. The following are the general guidelines: • For travel lanes with a curb and gutter travel lane- maintain a minimum four -foot separation between the Infrastructure and the back -face of the curb • For travel lanes without a curb and gutter travel lane- maintain a minimum sixteen -foot clear zone separation between the Infrastructure and the flush shoulder of the travel lane. Greater distances may be required for increased design speeds and AADT. 20-foot is recommended. The following table outlining the clear zone recovery associated with design speeds (extracted from the "Florida Greenbook ") is the standard for FDOT and Palm Beach County. MA ��C ValmTran TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE • Curved highway alignments require additional widths and should be avoided. • Developer designed Infrastructure will not be installed within FDOT or Palm Beach County right - of way without securing written agreement. • Infrastructure other than Bus Stop signs and Route Information signs will be installed behind any existing sidewalk (and not on the sidewalk). Infrastructure requiring a horizontal concrete slab (benches and shelters) will install the slab horizontally and vertically flush with the existing or proposed sidewalk. • Infrastructure providers under contract with Palm Beach County (and Palm Tran) within the limits of the agreement may install specified Infrastructure in the landscape buffer between the sidewalk and the right -of -way boundary in Unincorporated Palm Beach County. Separate agreements with private property owners and local jurisdictions are required outside of right -of -way and unincorporated limitations. • No Infrastructure shall be placed in the median of any divided highway 5.2.7 Guardrails When a guardrail runs parallel to a travel lane with an officially designated Bus Stop, an opening no greater than five -foot wide should be created to provide pedestrian and vehicular protection in accordance with FDOT standard regulations. An ADA compliant landing pad should also be installed to provide access to the bus. The opening should have reasonable proximity and access to a signalized intersection and/or crosswalk. Bus Stops (and Landing Pads) should not be placed in areas that might impede swale drainage. A bio-barrier should be installed in areas where trees are planted adjacent to the sidewalk. lrVidth Varies 5' Std.: 4- Nin. — Sidewalk 5'x. Wheelc Landinc 2- Misc Asphalt M urban FDOT Clear Zone Width (feet) Rural measured from edge of travel lane Design Speed MPH Curb & Gutter from curb face Local Collector Arterial ADT < 1500 ADT > 1500 <25 2 6 30 4 6 10 14 35 4 6 10 14 40 4 10 14 45 4 14 18 50 14 18 55 18 24 >60 18 30 • Curved highway alignments require additional widths and should be avoided. • Developer designed Infrastructure will not be installed within FDOT or Palm Beach County right - of way without securing written agreement. • Infrastructure other than Bus Stop signs and Route Information signs will be installed behind any existing sidewalk (and not on the sidewalk). Infrastructure requiring a horizontal concrete slab (benches and shelters) will install the slab horizontally and vertically flush with the existing or proposed sidewalk. • Infrastructure providers under contract with Palm Beach County (and Palm Tran) within the limits of the agreement may install specified Infrastructure in the landscape buffer between the sidewalk and the right -of -way boundary in Unincorporated Palm Beach County. Separate agreements with private property owners and local jurisdictions are required outside of right -of -way and unincorporated limitations. • No Infrastructure shall be placed in the median of any divided highway 5.2.7 Guardrails When a guardrail runs parallel to a travel lane with an officially designated Bus Stop, an opening no greater than five -foot wide should be created to provide pedestrian and vehicular protection in accordance with FDOT standard regulations. An ADA compliant landing pad should also be installed to provide access to the bus. The opening should have reasonable proximity and access to a signalized intersection and/or crosswalk. Bus Stops (and Landing Pads) should not be placed in areas that might impede swale drainage. A bio-barrier should be installed in areas where trees are planted adjacent to the sidewalk. lrVidth Varies 5' Std.: 4- Nin. — Sidewalk 5'x. Wheelc Landinc 2- Misc Asphalt M PalmTran 5.2.8 Waiting Area (or Accessory Pad) TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE A bus stop boarding and alighting area, also known as a waiting area or accessory pad, is the area at a Bus Stop provided for Riders and can contain a bench and/or a shelter. Infrastructure, such as trash receptacles or bike racks, can also be located in the waiting area. Waiting area size dependent on: Length and width of shelters and benches • Clearance requirements for street furniture • Location of wheelchair lift extension • Length of the bus • Setback requirements Given the varying size and door placement of Palm Tran's fleet, a standard ten -foot depth by thirty -foot length waiting area is recommended for each Bus Stop. An additional fifty -foot length is required for each additional bus expected to simultaneously stop at the Bus Stop. The waiting area is usually separated from the sidewalk to preserve general pedestrian flow. It is generally recommended that 5 -feet of clearance be preserved on sidewalks to reduce potential pedestrian conflicts and limit congestion during boarding and alighting. The pad can be located on either side of the sidewalk, depending on available right -of -way space, setback requirements, utility poles, or buildings. In either case, a paved surface is desired (but not required) between the waiting area and the back -face of the curb to enhance access and comfort. ADA mobility guidelines should be followed when street furniture is included on a waiting area. A waiting pad should accommodate a 5-foot (measured parallel to the street) by 8 -foot (measured from the back face of the curb) wheelchair lift clear zone (or landing pad) that is free of all street furniture and overhangs. The paved ADA compliant wheelchair lift clear zone is required in all waiting areas where shelters are installed. Waiting areas may be defined with brick pavers, and additional space may be provided at the waiting area to install a bench or shelter depending on need. Landscaping may also be installed during construction to provide shade trees for waiting Riders. There is a need to coordinate Bus Stop locations and improvements with other street projects. By coordinating with other street projects, Palm Tran has the opportunity to update and improve an existing Bus Stop or install a new Bus Stop at developing locations. The Bus Stop is considered an important element of the overall streetscape. Building Edges 5' x 8' Wheelchair Lift Clear Area 5' Sidewalk Clearance Bench Desirable SHELTER X Minimum 2' Roof Overhane Clearance .1 3' Minimum ( Available Circulation ht —of —Bay Clearance g . . . . . . . - - - - - ..... . ...... 0 I I I Vehicles Va: - - Bua -'.'. . . . . smp . . • Sign _ •Landscapin Utility [ Pole r 5' x 8' Wheelchair Lift Clear Area 5' Sidewalk Clearance Bench Desirable SHELTER X Minimum 2' Roof Overhane Clearance .1 3' Minimum ( Available Circulation ht —of —Bay Clearance g . . . . . . . - - - - - ..... . ...... 0 I I I Vehicles TRANSIT DESIGN MANUAL DaImTran CURBSIDE INFRASTRUCTURE Farside Bulb Store Fronts Varies Concrete Sidewalk Parking Zone 6'x8' Wheelchair ❑ ❑ Lift Clear Area G� o 0 0 6'x8' Wheelchair ❑ ❑ Lift Clear Area Parking Zone jai Tree and Planter Concrete Sidewalk Store Fronts Nearside Bulb F 61 PaImTran Mid -Block But Bay TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE MJd- slobs Balb ilNwsik ".- F.•." 62 TRANSIT DESIGN MANUAL ValmTran CURBSIDE INFRASTRUCTURE 5.3 RIDER The following general guidelines are recommended for the selection and placement of Rider Infrastructure: • Riders should be able to see approaching buses from the Infrastructure, the Infrastructure from the approaching bus and be seen by passing traffic • The Infrastructure should have reasonable and sufficient inclement weather protection • As close as possible proximity to the Bus Stop so as to provide quick access to the bus doors and to be highly visible to approaching buses and passing traffic. Typically: • In front of the Bus Stop in the bus' travel direction, and • Outside the buffer zone between the travel lane and the Bus Stop sign • Minimum three -foot clearance (or circulation space) around the Infrastructure and an adjacent sidewalk to provide for unrestricted pedestrian traffic. If located adjacent to a building, the design should include a twelve -inch clear space to permit trash removal and cleaning. • Infrastructure ingress and egress should be oriented toward the street and ADA accessible • Pedestrian and Vehicular sight distance will not be impaired • Adequate street lighting is essential • Provisions for prominent display of Route Information Signage Florida Statutes (FS 337.408), which covers the regulations of benches, Transit shelters, and waste disposal receptacles within rights -of -way, specifies that: (1) Benches or Transit shelters, including advertising displayed on benches or Transit shelters, may be installed within the right -of -way limits of any municipal, county, or state road, except a limited access highway; provided that such benches or Transit shelters are for the comfort or convenience of the general public, or at designated stops on official bus routes; and, provided further, that written authorization has been given to a qualified private supplier of such service by the municipal government within whose incorporated limits such benches or Transit shelters are installed, or by the county government within whose unincorporated limits such benches or Transit shelters are installed. A municipality or county may authorize the installation, without public bid of benches and Transit shelters together with advertising displayed thereon, within right -of -way limits of such roads... (2) Waste disposal receptacles of less than 110 gallons in capacity, including advertising displayed on such waste receptacles, may be installed within the right - of way limits of any municipal, county, or state road, except, a limited access highway; provided that written authorization has been given to a qualified private supplier of such service by the appropriate municipal or county government. A municipality or county may authorize the installation, without public bid of waste disposal receptacles together with advertising displayed thereon, within right -of- way limits of such roads... 63 TRANSIT DESIGN MANUAL ValmTran CURBSIDE INFRASTRUCTURE 5.3.1 Signage Proper signage is an important element of good Transit service. It provides a source of information to our Riders and Operators regarding the location of Bus Stops, Park -N- Rides, schedule information, etc. and is an excellent marketing tool to promote Transit use. The more people are aware that a convenient, effective service exists, the greater the likelihood that they will use it. 5.3.2 Benches The following are the minimum Palm Beach County design criteria for Transit benches: • Durable, vandal- resistant, low maintenance and remain structurally sound with a minimum ten - year usable life expectation. • Seating for at least three adults and shall be designed to minimize vandalism, graffiti and tipping. Anti- vagrant bars are preferred. Seating shall be secured to the concrete pad. • Seating area shall be a high density material design so as to allow water to drain, and shall be properly sealed to assure resistance to the elements. • The bench backrest shall not be greater than six -feet in length nor two -feet in height (18 -inch minimum) and shall also be a high density design material properly sealed (or treated) to assure resistance to the elements • Withstand current wind loads code requirements. A registered engineer licensed in the State of Florida shall sign design calculations. Anchoring technique shall be specified and allow for minimal effort to remove and reinstall the bench. • Full compliance with the Federal Americans With Disabilities Act of 1990 as amended and regulations thereto (49 CFR Part 37, Appendix A.) to include but not limited to obstacles, surfaces, signage, telephones, wheelchair lift clear area (or landing pad) free of all street furniture and overhangs, ramp and pad accessibility, curb cuts and sidewalk modifications. • Bench foundation base shall be a reinforced concrete slab at least four - inches thick extending four - inches beyond the bench "foot - print'. Although not required by ADAAG, if provided, any accompanying paved ramp or wheelchair pad must be compatible with ADA, ANSI, and above standards. A maximum 2% slope perpendicular to the roadway is allowed for drainage. • A trash receptacle of commercial design shall be installed adjacent to the bench. The trash receptacle may be either freestanding or pedestal mounted with a plastic liner with a capacity of at least five gallons. Preserving minimum circulation guidelines, coordinating with existing landscaping, and providing additional waiting areas can improve bench and site utilization. The following additional bench placement guidelines are recommended: • Avoid locating benches in completely exposed locations. Coordinate bench locations with existing shade trees if possible. Otherwise, install landscaping to provide protection from the wind, sun, rain, and other elements. • Coordinate bench locations with existing streetlights to increase visibility and enhance security at a Bus Stop. • Avoid locating benches in undeveloped areas of the right -of -way. M T% TRANSIT DESIGN MANUAL PalmTran CURBSID E INFRASTRUCTURE • Locate benches away from driveways to enhance Rider safety and comfort. • Do not install the bench on the 5 -foot by 8 -foot wheelchair lift clear area (or landing pad) Location of the proposed Transit bench must be at a current or proposed Palm Tran Bus Stop on an existing or proposed Palm Tran route meeting at least one of the following: • Trim Rail Station • Designated Park -N -Ride Lot • Transfer Point for Palm Tran Bus Riders • Major Transit Generator or Activity Centers (malls, hospitals, schools, shopping centers, governmental centers) • End of the line or scheduled bus recovery location • Major arterial or thoroughfare intersection • High density urbanized location • Special Consideration Facilities (senior citizen centers, clinics, nutritional centers, welfare facilities) Two factors that greatly influence the use of benches are crowding at a site and the environment at a site. Crowding limits Rider choices about sitting and waiting, and forces Riders to wait around, rather than at the Bus Stop. Uncomfortable Bus Stop environmental conditions, such as rain, heat and sun, can also discourage use of the bench. Trash Receptacle 3' Minimum Circulation Space 3• 1 -- - �X ! 3' rel Chair Additional Seating Area Bus Landing Pad Stop 14 Sign 4' Minimum Increase With Highway I j Traffic Speed Construct with Non -Slip \ / / Shade Concrete or Asphalt Tree 65 TaImTran TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE 46.0 48.0 _ i 77-0 r� F , I 36.0 18.5 Advantages Disadvantages Rider Comfort Requires Maintenance Identifies Bus Stop Graffiti potential Low Cost Infrastructure •• 36.0 1 40.0 TI TRANSIT DESIGN MANUAL X• PalmTran CURBSIDE INFRASTRUCTURE 5.3.3 Shelters The following are the minimum Palm Beach County design criteria for Transit shelters: • Durable, vandal- resistant, low maintenance and remain structurally sound with a minimum ten (10) year usable life expectation • Standing seam peaked roof design with an insulated roof (sandwiched rigid foam with aluminum covering) either attached to and conforming to the roof pitch or installed so that the insulation creates a flat ceiling no less than 7' 6" in height. Roof drainage and scuppering shall be to the rear or sides of the shelter. (Note: A flat roof will not be acceptable.) Withstand current wind loads code requirements. A registered engineer licensed in the State of Florida shall sign design calculations. Anchoring technique shall be specified and allow for minimal effort to remove and reinstall the shelter. • Three sides (the back may be modified to allow wheelchair access) and an open front with sufficient roof coverage to protect the Riders from the elements. Rain angle is assumed to be 30 degrees from vertical • Seating for two adults and space for one wheelchair and shall have antkvagrant bars. Seating shall either be secured to the concrete pad or to the shelter. • Full compliance with the Federal Americans With Disabilities Act of 1990 as amended and regulations thereto (49 CFR Part 37, Appendix A.) to include but not limited to obstacles, surfaces, signage, telephones, wheelchair lift clear area (or landing pad) free of all street furniture and overhangs, ramp and pad accessibility, curb cuts and sidewalk modifications. • Shelter foundation base shall be a reinforced concrete slab at least six - inches thick extending six - inches beyond the shelter "foot- print" with a compatible paved ramp from the Bus Stop to the shelter. Suitable alternatives may be considered if they meet the ADA, ANSI, and above standards. A maximum 2% slope perpendicular to /toward the roadway is allowed for drainage. • Minimum clear floor area 30- inches wide by 48- inches deep entirely within the perimeter of the shelter to permit wheelchair or mobility aid user access. • A trash receptacle of commercial design shall be installed adjacent to the shelter. The trash receptacle may be either freestanding or pedestal mounted with a plastic liner with a capacity of at least twenty gallons and no more than fifty gallons. Additional physical location criteria include: • Minimum distance of two feet between the back -face of the curb and the roof or panels of the shelter to permit clear passage of the bus and its side mirror. • The shelter should be located as close as possible to the end of the Bus Stop zone so it is highly visible to approaching buses and passing traffic. The walking distance from the shelter to the bus should also be minimized • Locating shelters in front of store windows should be avoided when possible so as not to interfere with advertisements and displays. • When shelters are directly adjacent to a building, a 12 -inch clear space should be preserved to permit trash removal or cleaning of the shelter. 67 PalmTran TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE Location of the proposed Transit shelter must be at a current or proposed Palm Tran Bus Stop on an existing or proposed Palm Tran route meeting at least one of the following: • Tri-Rail Station • Designated Park -N -Ride Lot • Transfer Point for Palm Tran Bus Riders • Major Transit Generator or Activity Centers (malls, hospitals, schools, shopping centers, governmental centers) • End of the line or scheduled bus recovery location • Major arterial or thoroughfare intersection • High density urbanized location • Special Consideration Facilities (senior citizen centers, clinics, nutritional centers, welfare facilities) Ideally, the final location of a shelter should enhance the circulation patterns of Riders, reduce the amount of pedestrian congestion at a Bus Stop, and reduce conflict with nearby pedestrian activities. The location of the curb and sidewalk and the amount of available right-of-way are determining factors for locating a shelter. Nolo Dra&*V not So 8ca1• Example 1 •i Minimum Clear Floor Area (30" Wide x 48" Deep) entirely within perimeter of shelter to permit Wheelchair or mobility aid user access Ow of war hk& fin Ny&w4 Surl rwwWa or *M& Obsladw TRANSIT DESIGN MANUAL tPaImTran CURBSIDE INFRASTRUCTURE Example 2 Accessible Bus Stop Pad & Shelter Minimum Dimensions ro. Accessible II��'I i/1 Route / Not to Scale \ 90" Minimum Minimum Clear Floor Area (2' —B' Wide by 4' Deep) Entirely within Perimeter o[ Shelter to Permit Wheelchair or Mobility Aid User Access Note: Bus Stop Pad Must be Clear of Utility Poles, Fire Hydrants, Street Furniture or Similar Obstacles Curb Edge .! Advantages Rider Comfort Disadvantages Maintenance and Trash Removal Inclement Weather Protection Graffiti Potential Bus Stop Identification Venue for Establishing Lighting Route and Schedule Information Location .! TRANSIT DESIGN MANUAL TalmTran CURBSIDE INFRASTRUCTURE 5.3.4 Kiosks An alternative to advertising panels placed directly on shelters is advertising kiosks located in close proximity to the shelter, as part of the shelter, or stand -alone without a shelter. If located with or in proximity of a shelter, the form, color, and material must be similar to the adjacent shelter. Kiosks also create additional shade during the morning and evening hours. The following are the minimum Palm Beach County design criteria for Transit kiosks: • Durable, vandal- resistant, low maintenance and remain structurally sound with a minimum ten - year usable life expectation • Free standing detachable display with side panel width no larger than five -feet. The maximum side panel advertising display will measure 6 -feet in height x 4 -feet in width. • If multiple panel kiosk -a standing seam peaked roof design conforming with the shelter design standard so that the height of the advertising panel is no less than 7' 6" in height. (Note: A flat roof will not be acceptable). If single panel (maybe double sided }no roof design required. • Kiosks may be incorporated into the shelter design provided that the shelter design specifications are not jeopardized. • The angle of the forward facing panels from the curb or flush surface of the roadway or travel lane will be equal to 180 - degrees divided by the number of panel sides. • Withstand current wind loads code requirements. A registered engineer licensed in the State of Florida shall sign design calculations. Anchoring technique shall be specified and allow for minimal effort to remove and reinstall the kiosk. • Full compliance with the Federal Americans With Disabilities Act of 1990 as amended and regulations thereto (49 CFR Part 37, Appendix A.). • Kiosk foundation base shall be a reinforced concrete slab at least six- inches thick extending six - inches beyond the kiosk "foot - print" with a compatible paved ramp from the Bus Stop to the Kiosk. Suitable alternatives may be considered if they meet the ADA, ANSI, and above standards. A maximum 2% slope perpendicular to the roadway is allowed for drainage. • A trash receptacle of commercial design shall be installed adjacent to the kiosk. The trash receptacle may be either freestanding or pedestal mounted with a plastic liner with a capacity of at least twenty gallons and no more than fifty gallons. Additional physical location criteria include: • Minimal walking distance from the kiosk to the Bus Stop. • Kiosks will be located downstream of the traffic flow to permit full view of the Bus Stop from passing traffic and Operators. 70 PalmTran TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE Location of the proposed Transit kiosk must be at a current or proposed Palm Tran Bus Stop on an existing or proposed Palm Tran route meeting at least one of the following: • Tri -Rail Station • Designated Park -N -Ride Lot • Transfer Point for Palm Tran Bus Riders • Major Transit Generator or Activity Centers (malls, hospitals, schools, shopping centers, governmental centers) • End of the line or scheduled bus recovery location • Major arterial or thoroughfare intersection • High density urbanized location • Special Consideration Facilities (senior citizen centers, clinics, nutritional centers, welfare facilities) Advantages Disadvantages May Reduce Lighting at Bus Stop May Reduce right Lines Maintained by Advertising Agency Compatibility Issues 5.3.5 Route Information Signs Route information, such as maps and schedules, is an Infrastructure that is quite valuable to Riders. Information can be displayed in various ways. The Bus Stop sign provide minimal information on location and routes served. Route Information Sign holders are included at sites with large passenger volumes, scheduled time points and timed transfer locations. 8.5 -inch x 14 -inch Route Information Signs are inserted into information holders attached to Bus Stop sign channels at all time points and high usage stops. The information holders should be between 40- inches and 54- inches above the surface. Typical information contained on the Route Information Signs includes: • Route Map • Scheduled times for Route(s) at that time point. • Customer Service Telephone Number Interior panels of shelters and kiosks also can be used for posting route and schedule information. Side panels may be large enough to display the entire system map and can include backlighting for display at night. Advantages Disadvantages Useful for First -Time and regular Riders May be Graffiti Prone Communicates General Transit Information and High Maintenance Required to Update Route and Changes I Schedule Information 5.3.6 Leaning Rail Limited space Bus Stops that do not have enough space for a bench or shelter may utilize leaning rails. This is any structure that allows Riders to recline in a standing position. Walls are another substitute. They should not encourage or provide opportunities for loitering or vagrancy. Rails must conform to setback requirements. The following are the minimum Palm Beach County design criteria for Transit Leaning Rails: 71 !1 PalmTran TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE • Durable, vandal- resistant, low maintenance and remain structurally sound with a minimum ten - year usable life expectation • Design of the rail shall minimize protrusions or appendages that may snag, tear, or catch clothing or pose a safety hazard. • Withstand current wind loads code requirements. A registered engineer licensed in the State of Florida shall sign design calculations. Anchoring technique shall be specified and allow for minimal effort to remove and reinstall the leaning rail. • Full compliance with the Federal Americans With Disabilities Act of 1990 as amended and regulations thereto (49 CFR Part 37, Appendix A.). • Leaning rail foundation base shall be a reinforced concrete slab at least four - inches thick extending four - inches beyond any vertical rail "foot- print ". • The height of the leaning rail shall be between 32 and 36- inches above the finished surface. • A trash receptacle although not required is suggested. If provided, it shall be of commercial design shall be installed adjacent to the leaning rail. The trash receptacle may be either freestanding or pedestal mounted with a plastic liner with a capacity of at least twenty (20) gallons and no more than fifty gallons. Additional physical location criteria include: • Minimal walking distance from the leaning rail to the Bus Stop. • Located on the periphery of the waiting area. 5.3.7 Vending Machines Vending machines can provide Riders with reading material while they wait for the bus. They can be undesirable for many reasons: • The machines are often poorly maintained and reduce the amount of room for mobility and waiting. • Trash accumulates at Bus Stops with vending machines and removal is time - consuming and costly. The existence of vending machines at or near Bus Stops is neither encouraged nor discouraged by Palm Tran. More often, it is a result of newsprint companies aggressively pursuing a high - profile site. The following are the minimum Palm Beach County design criteria for Transit vending machines at Bus Stops: • If authorized in the right -of -way, they must meet setback requirements. • ADA mobility guidelines shall be followed for improved site circulation (e.g., the location of the vending machines should not obstruct the wheelchair landing pad area). • They shall not be located in or obstruct access to the Bus Stop waiting area (minimum 50 -foot radii). • Vendor provided and maintained trash receptacles should be included. 72 TRANSIT DESIGN MANUAL FalmTran CURBSIDE INFRASTRUCTURE • Vending machines at Bus Stop should be anchored to the ground to reduce vandalism. Advantages Disadvantages Infrastructure for Waiting Riders Increased Trash Accumulation May Detract from Visual Appearance of Site Reduces Circulation Space Prone to Vandalism 5.3.8 Bicycle Storage Bicycle storage facilities, such as bike racks, may be provided at Bus Stops for the convenience of bicyclists using Transit. Designated storage facilities discourage bicycle riders from locking bikes onto the bus facilities or on an adjacent property. Proper storage of bicycles can reduce the amount of visual clutter at a Bus Stop by confining bikes to one area. Recommendations regarding bicycle storage include: The following are the minimum Palm Beach County design criteria for bicycle storage: • Paved access to the Bus Stop and construct the waiting area with non -slip concrete or asphalt that is properly drained. • Durable, vandal- resistant, low maintenance and remain structurally sound with a minimum ten - year usable life expectation. • Design of the storage facility shall minimize protrusions or appendages that may snag, tear, or catch clothing or pose a safety hazard. Locate the storage area away from other pedestrian or Rider activities to improve safety and reduce congestion. • Withstand current wind loads code requirements. A registered engineer licensed in the State of Florida shall sign design calculations. Anchoring technique shall be specified and allow for minimal effort to remove and reinstall the storage facility. • Full compliance with the Federal Americans With Disabilities Act of 1990 as amended and regulations thereto (49 CFR Part 37, Appendix A.). • Bike storage facility (or bicycle rack) foundation base shall be on a reinforced concrete slab at least four - inches thick extending four - inches beyond any vertical rail "foot - print ". • The height of the bicycle rack shall not exceed 48- inches above the finished surface. • A trash receptacle although not required is suggested. If provided, it shall be of commercial design shall be installed adjacent to the leaning rail. The trash receptacle may be either freestanding or pedestal mounted with a plastic liner with a capacity of at least twenty gallons and no more than fifty gallons. Additional physical location criteria include: • Minimal walking distance from the storage facility to the Bus Stop. • Located on the periphery of the waiting area. • Do not locate the storage area where views into the area are restricted by the shelter, landscaping, or existing site elements, such as walls. 73 %C TRANSIT DESIGN MANUAL 710almTran CURBSIDE INFRASTRUCTURE • Coordinate the location of the storage area with existing on -site lighting. Many prefabricated storage methods are available, however, as bicycle prices have escalated in recent years, interest has grown in storing bikes in completely enclosed containers called bike lockers or taking bikes on the bus (BOB). Bicycle storage is associated with the commuter market and should be installed when demand warrants, which is primarily at major suburban stops. 5.3.9 Trash Receptacles Trash receptacles at well used Bus Stops encourage Riders and other passer -by pedestrians to deposit their trash instead of littering and creating an unsightly area for the community. The developer should realize that installation must come with a commitment for regularly scheduled pick -up and removal. Overflowing receptacles are far more unsightly than occasional litter and will disturb the neighborhood just as much, if not more. Palm Tran requires trash receptacles at all Bus Stop waiting areas where benches, shelters, and kiosks are located. Trash receptacles are strongly encouraged at waiting area with leaning rails, vending machines and bicycle storage facilities. See the above listed Infrastructure for related Tr requirements. R, Trash receptacles can improve the appearance of a Bus Stop by providing a place to dispose of trash. Not all Bus Stops require trash receptacles. Low ridership may not justify the inclusion of this Infrastructure: however, litter at a site may warrant the inclusion of a trash receptacle. ENO EIEVAT ON Problems can arise when the receptacles are not regularly maintained or when the Bus Stop is next to a land use that generates considerable trash such as convenience stores and fast food restaurants. In such cases, Palm Tran desires to work with these establishments to define maintenance responsibilities for the Bus Stop and the area around the businesses. Recommendations regarding installing a trash receptacle at a Bus Stop include: • . Anchor the receptacle securely to the ground to reduce unauthorized movement. • . Locate the receptacle away from wheelchair landing pad areas and allow for at least a 3 -foot separation from other street furniture. Receptacles may be attached to a bench or shelter when included in the design. • , Locate the receptacle at least 2 -feet from the back of the curb (further to meet setback requirements). • . Ensure that the receptacle, when adjacent to the roadway, does not visually obstruct nearby driveways or land uses. • _ Avoid installing receptacles that have ledges or other design features that permit liquids to pool or remain near the receptacle —this may attract insects. • _ Avoid locating the receptacle in direct sunlight. The heat may encourage foul odors to develop. 74 ' PalmTran TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE Advantages Disadvantages Provides Place To Discard Trash High Maintenance and Cost Keeps Bus Stop Clean May Be Used By Non - Riders fast food Environmental Concerns 5.3.10 Shopping Center Cart Storage A phenomenon frequently observed at Bus Stops located adjacent to commercial shopping centers is the accumulation of shopping carts. Because such Bus Stops normally do not have storage facilities for shopping carts, carts often litter the area around the stop and along the sidewalk accessing the stop. The sight of haphazardly placed shopping carts around a Bus Stop is visually unappealing and can block sidewalk access. Because the shopping carts are generated by the shopping center, agreements should be made between the land owner and Palm Tran to remove the carts regularly. Frequently, however, the time between removals is too long and shopping carts accumulate at a Bus Stop. One solution is to install a storage facility near the Bus Stop to prevent random storage in and around the stop. Factors affecting installation of a storage facility include the location of the sidewalk, available right-of-way, utilities, landscaping, terrain, and cost. Any cart storage facility should follow the general site circulation guidelines above, adhere to applicable ADA requirements, and remain clear of the sidewalk, wheelchair landing pad area, and Bus Stop Zone Waiting Area. 5.3.11 Pay and Emergency Telephones The local telephone utility may be interested in installing a public phone at particular well utilized Bus Stops. Riders may find telephone service at the stop more convenient than having to search for a pay phone and possibly missing the bus. The increase of vandalism and cellular phones may negate any interest. Phones at Bus Stops offer many potential benefits for Riders. They can make personal and emergency calls while waiting for the bus. Phones also can provide real -time bus arrival information. Palm Tran does not have explicit policies regarding the installation of phones at Bus Stops. When locating a phone at a Bus Stop, the following guidelines should be considered: • Separate the phone and the Bus Stop Zone waiting area by distance when possible. • , Follow general ADA site circulation guidelines. Advantages Disadvantages Rider Convenience May Encourage Loitering Customer Service Accessibility May Encourage Illegal Activities 75 TRANSIT DESIGN MANUAL tPaImTran CURBSIDE INFRASTRUCTURE 5.3.12 Landscaping Installation of trees and general landscaping at Bus Stops can enhance environmental comfort. They should be coordinated with the placement of other Infrastructure. Landscaping provides additional aesthetic value and shade serves a necessary function in South Florida. Bus Stops with limited natural protection should be improved to enhance Rider comfort. Landscaping that blocks visual access at a Bus Stop should be avoided or at least regularly trimmed. Drought tolerant plants and techniques (such as mulching) should be used. 5.3.12 Lighting Proper lighting at Transit facilities is required for safety and security. A poorly lit Bus Stop may not be used at night, if the potential Rider perceives it as unsafe. Street lighting must be consistent with ADA, FDOT, and Palm Beach County guidelines. Lighting affects Rider perception of safety and security at a Bus Stop, as well as the use of the site by non - riders. Good lighting can enhance a waiting Riders sense of comfort and security; poor lighting may encourage unintended use of the facility by non - riders, especially after hours. Typical lighting should provide between 2 to 5 foot - candles. Bus Stops should be located within 30 -feet of an existing light source. Cost and availability of power influence the decision to install direct lighting at a Bus Stop. When installing direct lighting at a Bus Stop, the fixtures should be vandal resistant and durable but easily maintained. For example, avoid using exposed bulbs or elements that can be easily tampered with or destroyed. A cost - effective approach to providing indirect lighting at a site is to locate Bus Stops near existing street lights. When coordinating shelter or bench locations with existing street lights, the minimum clearance guidelines for the wheelchairs shall be followed. Advantages Disadvantages Increased Visibility High Maintenance and Cost Increased Comfort and Security Perceptions Discourages After -Hour Indigent Usage 5.3.13 Security Security is a major issue in Bus Stop design and location, because they can positively or negatively influence Rider perception of that Bus Stop. From the perspective of security, landscaping, walls, advertising panels, and solid structures can restrict sight lines and provide spaces to hide. Each of these items can be an integral part of the Bus Stop, either by design or by proximity of existing land uses. Therefore, Palm Tran carefully reviews which Infrastructure are to be included at a Bus Stop and considers any factors that may influence security. Other sections of this manual have discussed some of these concepts and should be referenced. Some guidelines regarding security at Bus Stops include: Shelters should be constructed of materials that allow clear, unobstructed visibility of and to patrons waiting inside. . , Bus Stops should be at highly visible sites that permit approaching Operators and passing vehicular traffic to see the Bus Stop clearly. 76 TaImTran O TRANSIT DESIGN MANUAL CURBSIDE INFRASTRUCTURE Landscaping elements that grow to heights that would reduce visibility into and out of the Bus Stop should be avoided. Low - growing shrubbery, ground cover and shade trees are preferred at Bus Stops. Evergreen trees provide a visual barrier and should be avoided. • . Bus Stops, whenever possible, should be coordinated with existing street lighting to improve visibility. • Bus Stops should be next to existing land uses, such as stores and businesses, to enhance surveillance of the site. 77 Attachment 8 FDOT Transit Facilities Guidelines District 4 Transit Facilities Guidelines Version 3 OF Fj p\ Florida Department of Transportation -gIML rig r. 'U ...... October 2007 CURBSIDE FA CTORS -C.' BUS MPS 1. Stop Landing and Waiting Pads Transit Facilities Guidelines Where new bus stop landing pads are constructed at bus stops, bus bays, or other areas where a bus will deploy a lift or ramp, landing pads should have a firm, stable surface, a minimum clear width of 8 -feet (measured perpendicular to the back of curb or vertical roadway edge), length of 40 -feet and a minimum clearance width of 5 -feet (measured parallel to the vehicular roadway). The width should be extended to the maximum extent allowed by legal or site constraints and connected to streets, sidewalks or pedestrian paths by an accessible route 21 A landing pad with these dimensions provides sufficient room for a person in a wheelchair to board the lift mechanism of a bus. Figure 5 of Appendix I identifies typical bus stop landing pad size and location criteria. For proper drainage, a maximum slope of 1:50 (2 %) perpendicular to the roadway is allowed. Landing pads should be sloped toward or away from the roadway as appropriate to be compatible with the adjoining drainage system. The landing pad must be located before the bus stop sign so the door of the bus is aligned with the landing pad when the bus stops. In some cases, buses have rear door lifts. As applicable, landing pads should be installed at both the rear and front entrance locations. It may be desirable to build a continuous sidewalk or shoulder strips 8 -feet wide along the entire length of the bus stop. Landing pads must be clear of utility poles, fire hydrants, street furniture, and similar obstacles. The designer should contact the transit agency to determine if shelters will be installed at any existing or new bus stop locations. If shelters are to be installed, the designer should coordinate with the agency to provide concrete waiting pads that will meet the bus shelter requirements. A bus stop waiting pad is a paved area at a bus stop provided for bus passengers that can contain a bus shelter or other infrastructure. The size of the waiting pad depends on several factors such as the length and width of shelters and benches, right -of -way availability, location of the ADA landing pad, the size of the bus, and passenger demand. It is desirable to locate waiting pads adjacent to but separate from the sidewalk to preserve general pedestrian flow. Waiting pads that are not adjacent to the sidewalk should be connected to the sidewalk with a paved surface that meets ADA standards. It is generally recommended that 5 -feet of clearance be preserved on sidewalks to reduce potential pedestrian conflicts and limit congestion during boardings and alightings.22 A minimum of 3 -feet of clearance must be provided on sidewalks to maintain ADA clearance on the sidewalk. A variance from FDOT standards is required for clearance of less than 4 -feet. 21 ADA Accessibility Guidelines for Buildings and Facilities (ADAAG) Minimum Dimensions of an ADA Landing Pad. July 1994: Section 10.2.1. 22 Transportation Research Board (TRB). Guidelines for the Location and Design of Bus Stems adapted from TCRP Report 19. Washington D.G.: National Academy Press, 1996: 56. Updated October 2007 16 Transit Facilities Guidelines 2. Shelters Bus shelters are recommended at high volume boarding stops. FDOT District 4 applies the Transit Capacity and Quality of Service (TCQSM) standards outlined in the Highway Capacity Manual, Chapter 2723 to identify shelter locations based on boardings and alightings. Other factors to consider when determining whether a stop warrants a shelter include number of routes served, presence of transit dependent populations and elderly populations, location of universities and schools, and adjacent social service providers and employment density. The size and design of passenger shelters will vary depending on the available amount of right -of -way and the number of potential passenger boardings.24 A shelter that is accessible by individuals with disabilities must have a minimum clear floor area entirely within the perimeter of the shelter of 2 -feet 6 -inch wide by 4 -feet deep to permit wheelchair or mobility aid user access. Even though shelters vary between transit agencies, the recommended minimum dimensions are 10 -feet by 4 -feet by 6 -feet 8- inches high (interior clearances). 25 When available right -of -way is limited, it is recommended that a smaller shelter be provided rather than not providing any shelter. If provided, shelters should be constructed with vandal and graffiti resistant clear side panels for visibility. Private vendors that have contracted with a local municipality may fund the purchase and installation of bus shelters by the transit agency in return for advertising space. The shelter is generally placed on an easement negotiated by the municipality or transit agency and the vendor designs, installs, operates, and maintains the shelter while providing advertising on the shelter and collecting revenues. Vendor contracts may include provisions for dissolution of the contract if the shelter experiences excessive vandalism. Bus shelters provided by the private sector, whether located on the public right -of -way or private property, must meet all applicable local building codes, permit requirements, land development codes and these guidelines. Advertisements on bus shelters must not exceed the established requirements as defined in the Florida Administrative Code Section 14- 20.004. When feasible, every effort to develop a public - private partnership with adjacent land owners should be made. The design and construction of bus shelters as a component of an FDOT project requires coordination with the local municipality and transit agency to determine shelter location and appearance. A critical factor for design and construction will be the contractual acceptance of maintenance responsibilities for the shelter and its infrastructure by the transit agency, the municipality or an adjacent business. Figure 6 of Appendix I depicts various shelter size options. " Transportation Research Board (TRB), Transit Cooperative Research Program. Highway Capacity Manual 2000. October 2000. 24 Pace News Page. Chicago Illinois. 12 December 2000. < www. pacebus. com/subguidelines/default.asp >. " The maximum height of a shelter is 10 -feet. Updated October 2007 17 Transit Facilities Guidelines A. Shelter Location Shelters are often desired at locations where bus routes intersect to provide a waiting area for patrons. The designer should coordinate with the transit provider and local jurisdictions during the project development phase. Shelter location will vary depending on space availability, utility placement, passenger counts and operator visibility needs. Shelters should have a minimum 5 -foot setback from the street. Guidelines for the placement of bus stop shelters are provided in Table 4. Table 4. Guidelines for Placement of Bus Stop Shelters26 1. Transit bus shelters shall be located a minimum of 12 -feet from the intersection as measured along the tangent line of the road beginning at the point of intersection of the radius of the connecting road and tangent to the road. 2. Shelters are prohibited in medians and on limited access roads. 3. Shelters shall not be located within 15 -feet of any fire hydrant or disabled parking ace. 4. A shelter shall not obstruct any sidewalk, bike path, pedestrian path, driveway, drainage structure, or ditch, etc. At least 3 -feet of clearance for pedestrian traffic shall be maintained. 5. Bus stop shelters should not be placed in the 5 -foot by 8 -foot wheelchair landing ad. 6. Shelter location and design is subject to ADA mobility clearance guidelines, Chapter 14 -20 of the Florida Administrative Code, and any applicable Federal, State, or local building code. 7. Locating shelters completely or partially on the sidewalk should be avoided if general pedestrian traffic flow is blocked or restricted. A minimum clearance of 3 -feet should be maintained between the shelter and an adjacent sidewalk. Greater clearance is referred in high pedestrian volume locations. 8. To permit clear passage of the bus and its side mirror, a minimum distance of 2 -feet should be maintained between the face of the curb and the roof or panels of the shelter. Greater distances are preferred to separate waiting passengers from nearby vehicular traffic. 9. The shelter should be located as close as possible to the downstream end of the bus stop zone to maximize visibility for approaching buses and passing traffic and to reduce the walking distance from the shelter to the bus. However, when bus shelters are provided in conjunction with bus bays, shelters should be located to minimizing conflict between passengers entering and exiting the bus. 10. Placing bus stop shelters in front of store windows should be avoided when possible to limit interference with advertisements and displays. Blocking the window of a store can increase the possibility of vandalism. 11. When shelters are directly adjacent to a building, a 12 -inch clear space should be reserved to permit trash removal or cleaning of the shelter. 12. Shelter installations must provide a clear opening between the structure and the ground or foundation to facilitate cleaning and removal of debris. " Transportation Research Board (TRB). Guidelines for the Location and Design of Bus Stops, adapted from TCRP Report 19. Washington D.C.: National Academy Press, 1996: 28. Updated October 2007 18 Transit Facilities Guidelines Orientation and design of a shelter can positively or negatively influence passenger comfort. In Florida's tropical climate, a shelter facing east or west can be uncomfortable because of the intensity of the sun. The height and dimensions of the shelter canopy should be adjusted to provide shade as well as rain protection to waiting passengers. Shelters should not be enclosed in impervious material; the design should be completely open to permit the flow of air or perforated panels may be used to reduce glare and maintain ventilation. Landscaping may contribute to passenger comfort by providing shade. Many shelters are used for advertising purposes. Generally, advertisements are placed on panels attached to the bus shelter to take advantage of the visibility that the bus stop receives from passing traffic. Passenger and pedestrian safety and security are a greater concern at shelters with advertisements. The advertising panels may limit views in and around a bus stop, making it difficult for bus drivers to see passengers. Approaching passengers may also have a restricted view of the shelter interior. To prevent restricted sight lines, advertising panels and kiosks should be placed downstream of the traffic flow. Approaching traffic should be able to easily view the interior of the shelter. 27 B. Shelter Pad Design Generally, vendors that install shelters also provide the associated concrete pad. All applicable federal, state, county, and city codes must be followed. Concrete pads with 8- inch thickness and adequate reinforcement are recommended. While the ideal size for an accessory pads is 10 -feet by 30 -feet, adequate area to construct the shelter and other infrastructure such as newspaper stands and telephones to be installed may not be available. In many cases, existing right -of -way does not allow construction of a shelter pad of this size to be installed. The minimum recommended concrete pad size is related to the shelter size. The concrete pad should extend 6- inches beyond the shelter canopy to minimize erosion at the shelter roofline caused by runoff. Easements obtained for the installation of a shelter should extend 2 -feet beyond the concrete pad. The design of the pad could incorporate conduits and junction boxes for shelter utilities and should be coordinated with the utility service providers. Coordination with individual municipalities and transit agencies is also recommended as municipalities begin to develop and implement their own shelter programs and designs. C. Maintenance All shelters should be fabricated with vandal resistant materials and must be properly maintained for aesthetics, function and safety. It is common to apply an anti - graffiti coating to shelters to facilitate maintenance. Vendor contracts usually include a provision to allow the removal of a shelter when maintenance costs related to vandalism become excessive. Before this action is taken, the municipality may post warnings to users that the shelter may be removed due to vandalism in hopes of having the community participate in protecting the shelter. Shelter facilities must be strictly maintained to avoid any deterioration that is hazardous to the transit patrons. Florida Administrative Code Section 14- 20.003 provides that a clear opening between the " Transportation Research Board (TRB). Guidelines for the Location and Design of Bus Stops adapted from TCRP Report 19. Washington D.C.: National Academy Press, 1996: 70. Updated October 2007 19 Transit Facilities Guidelines structure and the foundation must be maintained to facilitate cleaning and prevent the accumulation of debris. 3. Bus Benches A bench, even without a bus shelter, provides comfort and convenience at bus stops. As with shelters, benches are usually installed on the basis of existing or projected ridership figures as well as other factors such as high elderly population. It is very common to have bench only stops and to have advertising on the benches. Benches may be provided by private vendors through agreements with municipalities. Preserving minimum pedestrian circulation guidelines, coordinating with existing landscaping, and providing additional waiting areas can improve bench and site utilization. Preferably, benches should be set back a minimum of 10 -feet from the travel lane; if 10 -feet can not be accommodated, setback should meet FDOT design criteria. 28 Guidelines for the placement of benches at bus stops are provided in Table 5. Figure 6 of Appendix I depicts general bench dimensions. Table 5. Guidelines for Placement of Bus StoD Benches 29 1. Transit bus benches placed in the right -of -way shall not exceed 74- inches in length, 28 inches in depth, and 44- inches in height (Chapter 14, Florida Administrative Code). 2. Any bench placed on any part of the sidewalk shall leave at least 3 -feet (4 -feet per FDOT standards) of clearance for pedestrian traffic between the bench and the nearest edge of the road. This distance should be increased as the speed of traffic on the adjacent road increases. Bus benches /shelters should be place outside the horizontal clearance/ clear zone in order to not become a traffic hazard. 3. Transit bus benches shall not be placed in the median of any divided highway or on limited access facilities. 4. Avoid locating benches in completely exposed locations. Coordinate bench locations with existing shade trees if possible. Otherwise, install landscaping to provide protection from the wind and other elements. 5. Coordinate bench locations with existing streetlights to increase visibility and enhance security at the stop. 6. Locate benches on a non -slip, properly drained, concrete pad. Avoid locating benches in undeveloped areas of the right-of-way. 7. Locate benches away from driveways to enhance patron safety and comfort. 8. Bench and other street furniture locations are subject to ADA mobility clearances between the bench and other street furniture or utilities at a bus stop. 9. Benches are not to be located within the 5 -foot by 8 -foot wheelchair landing ad. 10. At bench -only stops, additional waiting room near the bench should be provided (preferably protected by landscaping) for passenger comfort. 28 Florida Department of Transportation (FDOT). Florida Intersection Design Guide Objects and Amenities: 6 -17. 29 Transportation Research Board (TRB). Guidelines for the Location and Design of Bus Stops, adapted from TCRP Report 19. Washington D.C.: National Academy Press, 1996: 70. Updated October 2007 20 Transit Facilities Guidelines 4. Bicycle Parking The lack of secure and safe bicycle storage facilities at transit stops is a major deterrent to some cyclists who may otherwise use transit. Bicycle parking facilities will be defined in terms of two classes. Class I refers to storage units that protect the entire bicycle from theft, vandalism and inclement weather. Class II racks provide a secure place in which to lock a bicycle but do not provide any direct protection from vandalism or weather. When determining which type of bicycle storage facility is most appropriate, existing and potential demand should be considered. Factors to consider include: • Presence of on- street bicycle lane; • Existing bicycle activity/evidence of bicycle use at stops; • Boarding data and number of routes; and ❑ Surrounding land uses. In addition, the length of time a bicycle is parked at a location is a key factor when determining whether or not to provide Class I facilities. Bicycle lockers, or completely enclosed storage containers, maybe be appropriate at locations where long -term bicycle parking is predominant. Class I facilities, however, are large and awkward to place next to bus stop shelters. Class II racks are appropriate for short-term parking, defined by two hours or less. Class II racks should provide for the following factors: ❑ Support the bike in 2 locations; ❑ Prevent wheel from tipping; • Allow both the frame and one wheel to be secured using standard U -shape lock; • Support all bicycle types; and • Allow front -in parking (U -lock secures front wheel and down tube) and back -in parking (U -lock secures back wheel and seat tube)30 The Association of Pedestrian and Bicycle Professionals recommends standard inverted U, A or Post and Loop bicycle racks. The Association of Pedestrian and Bicycle Professionals does not recommend comb, wave or toast style racks. Standard wave racks are not recommended because they are typically misused by cyclists, greatly reducing the advertised capacity. If used as intended by the manufacturer, bicycles are parked perpendicular to the rack and are not supported in two areas; often bicycles are locked parallel to the rack, similar to the U- racks, allowing bicycles to be supported in two places but reducing the capacity of the rack. 30 Association of Pedestrian and Bicycle Professionals. Bicycle Parking Guidelines: 1. Updated October 2007 21 Transit Facilities Guidelines Class II Bicycle Rack Elements RECOMMENDED — One rack element supports two bikes fl 9 Inverted "U' "A" Post and Loop NOT RECOMMENDED — One rack element is a vertical segment of the rack Wave Comb If standard U -racks are used, they should be mounted in a row with a minimum distance of 30 ", allowing sufficient room for two bicycles per rack. Multiple racks can be installed to create a "bicycle parking lot" depending on the size of the transit stop and projected use. The following should also be considered when locating bicycle storage facilities at transit stops: ❑ Paved access between bicycle lane /sidewalk, bicycle parking lot and transit stop; ❑ Waiting area constructed with non -slip concrete or asphalt that is properly drained; • Racks securely mounted to a reinforced concrete slab, minimum of 4" thick extending 4" beyond the vertical rail foot -print; • Rack height should not exceed 48 "; • Located storage area away from other pedestrian or patron activities to improve safety and reduce congestion; • Coordinate the location of the storage area with existing on -site lighting; and • Do not locate the storage area where views into the area are restricted by the shelter, landscaping or existing elements, such as walls. 3 1 3' Transportation Research Board (TRB). Guidelines for the Location and Design of Bus Stops, adapted from TCRP Report 19. Washington D.C.: National Academy Press, 1996: 79. Updated October 2007 22 Transit Facilities Guidelines The location of the bicycle rack should be such that it is visible and is compliant with ADA standards, preferably on the approach side of the shelter. If long -term bicycle parking is expected, at least 50% of the bicycle parking spots should be covered by an overhang or actual storage facility. 32, Upper elements of the bicycle rack should not protrude, creating an obstacle for a blind traveler. 32 5. Other Infrastructure Depending on the size of the transit stop, available right -of -way and usage at a particular stop, other transit infrastructure such as trash receptacles, newspaper vending machines and additional street furniture may be warranted. When providing other infrastructure, all ADA and roadside clear zone requirements must be met. There should be direct coordination with the applicable transit agency to determine if space is available and if specific requirements or requests can be met. 6. Sign age Bus stop signs must be located outside of the horizontal clear zone. For curb and gutter (urban) sections, the minimum distance from the face of the curb to the bus stop sign is 2- feet. For shoulder (rural) sections, the minimum distance varies according to the design speed of the road. The maximum distance from the curb to the signpost should be 8 -feet to maintain visibility for bus operators. The designer must coordinate the location of the bus signs with the transit agency. ADA requirements specify that all new bus route identification signs provide 84 inches minimum vertical clearance over the sidewalk. If the vertical clearance of an area adjoining an accessible route is reduced to less than 84 inches, a barrier to warn blind or visually impaired persons shall be provided. Letters and numbers on signs shall have a width-to- height ratio between 3:5 and 1:1 and a stroke -to- width-to- height ratio between 1:5 and 1:10. The characters and numbers shall be sized according to the viewing distance from which they are to be read. The minimum character height is 3 inches. The characters and background of signs shall be eggshell, matte, or other non -glare finish. Characters and symbols shall contrast with their backgrounds, either light characters on a dark background or dark characters on a light background.33 7. Lighting Every attempt to provide lighting at all transit stops should be made. Adequate lighting increases visibility at a bus stop and serves as a deterrent to criminal activities. The Crime Prevention Through Environmental Design (OPTED) Program seeks to prevent certain crimes within a specific boundary by manipulating variables within the physical 12 City of Portland Office of Transportation. Bicycle Parking Facilities Guidelines. www.trans.ci.portland.or.us/bicycles/paTkguide.htm 33 ADA Accessibility Guidelines for Buildings and Facilities (ADAAG) Minimum Dimensions of an ADA Landing Pad. July 1994: Section 4.4. Updated October 2007 23 Transit Facilities Guidelines environment. The physical environment of the bus stop can be manipulated to produce behavioral effects that will reduce the incidence and fear of crime, thus improving the quality of the service provided at the bus stop. Lighting is the most critical factor in the CPTED Program. Illumination at a bus stop is desired but optional. When possible, bus stops should be located next to an existing light pole that illuminates the stop location during anticipated usage. Coordination with the transit provider to adjust stop locations to permit the use of existing lighting systems is recommended. If an existing light pole is located at the desired stop location, the designer should verify that the level of illumination provided over the entire bus stop is the same as the adjacent roadway per FDOT Lighting Design Criteria. 34 Additional lighting may be considered when the bus stop is located between light poles. The designer should coordinate with the transit agency regarding the location of the light poles and bus stop. In addition to illumination level, the uniformity of lighting is an indication of the quality of illumination and should be considered when installing new lighting systems or enhancing an existing system. 35 Mounting height and spacing of luminaries should be sufficient to provide the desired lighting intensity over the entire bus stop, meeting FDOT Lighting Design Standards for the adjacent roadway. 33 Lighting that is selected for installation should be vandal resistant and meet clear zone requirements. Coordination with the local electrical provider and local government is required when existing lighting is enhanced or a new system proposed for installation. Solar panels are another option to provide light at transit stops. Advances in technology make solar panel lighting a feasible option as costs continue to decrease and the technology becomes more reliable. Solar powered systems consist of a solar panel and a charged controller that charges batteries, which operate the lights. Costs for a basic solar kit range from $1,200 to $1,500 per shelter. Traditionally, solar panels are mounted to the roof of the shelter. In instances where the shelter location does not allow solar panes to face 45- degrees due south, pole- mounted systems are better option. Most stand -alone systems do not require trenching or wiring and there is very little that the end -user has to do to install such systems. 36 D. SIDEWALK ACCESS TO TRANSIT Providing defined access to and from the bus stop increases transit ridership. Sidewalks are a system of paved walkways parallel to roadways that are designed for use by pedestrians. They are an integral part of city streets but may not be prevalent in rural locations. Sidewalks in rural areas are most justified at points of community development such as schools, parks, and local businesses that produce pedestrian concentrations near or along roadways. Generally, every attempt should be made to 30 Florida Department of Transportation (FDOT). Plans Preparation Manual: Chapters 2 and 7.2007. 35 American Association of State Highway and Transportation Officials (AASHTO). A Policy of Geometric Design of Highways and Streets. 1994: 441. 36 Starcic, Janna. Designing Bus Shelters for the Savvy Passenger, Metro Exchange, February/March 2003. <http://www.metro-magazine.conVt—featpick.cfm?id--90505004>. January 22, 2004. Updated October 2007 24 /1 3.5'XU'X8' CONCRETE /1' SHELTER PAD 5'9II'XB' CONCRETE SLAB � BVS BEMCH AlEQ /UM TYP/ .A/ SHE/ TERC I. BUS SHELTERS ARE PROHIBITED IN MEDIANS. 2. BUS SHELTERS SHALL BE LOCATED A MINIMUM Of 12 FT FROM THE INTERSECTION POINT OF CURVEITMCENT. 3. BUS SHELTERS SHALL NOT BE LOCATED WITHIN /5 FT OF A FIRE HNTO4ANT OR DISABLED PARKING SPACE. I. B.CYCLE RACKS SHALL BE CONSAERED AS PART OF THE SHELTER BASED ON gXOWwATlON WITH THE TRANSIT AGENCY. S. A CLEAR AREA OF 2 FT MININiM SHOULD BE PROVIDED BEHIND SHELTER FOR MAINTENANCE. 6. 8X'YCLE RACKS SHALL BE LOCATED SO AS NOT TO BLOCK THE VIEW OF WAITING PASSENGERS. 7. BUS SHELTERS SHALL BE LOCATED AT LEAST 15 FT Lt'lESIRABLEL AND 7 FT IMINLI/M/ FAM THE NEAREST UTILITY POLE. 8. STRDCTURAL DESIGN TO BE AS PER ALL APPLCABLE LOCAL CODES. 9A 7S OP PLQUM A wAR7MRNT OP' 7xtAmpLKTA7MN 233151- 1-12 -02 TRANSIT FACILITIES GUIDELINES CMMME BUS SHELTER DETAILS "LW'NG FIGURE I -6 CITY OF PALM BEACH GARDENS MEMORANDUM TO: Art in Public Places Board members DATE: December 9, 2008 THRU: Kara Irwin, Growth Management Administrator FROM: Allyson Black, Resource Manager SUBJECT: Public Art Options The Art in Public Places Board has expressed an interest in using the money in the City's Art Impact Fund to place public art in three public parks in the City of Palm Beach Gardens. There are three ways the Board may continue to pursue in this endeavor: 1) Request for Proposal for a public art consultant (Example: Exhibit A (2 documents)) • This process includes creating specifications for the art consultant for the project. • The Request for Proposal would have to be advertised and open for at least 30 days for interested parties to submit their proposal. • Once the proposals are opened, the Board would have at least one month to review and choose a consultant based upon their qualifications for the project. • A resolution would be created for City Council's final approval of the consultant. 2) all to Artists for three pieces of public art (Example: Exhibit B (2 documents)) • This process includes creating a project scope for the public art, choosing a location for the art, creating project goals and guidelines, as well as a given budget for the artwork. • The call to artists would be advertised and opened for at least 30 days, one per location. • Once the proposals are opened, the board would review the submission material and select semi - finalists. The semi- finalists would then present in- person their submittals in order for the Board to make a final selection. • Three separate resolutions would be created for City Council's final approval of the art for each of the locations. 3) Choose an artist to hire for all three pieces of art • This process includes creating a project scope for the public art, choosing a location for the art, creating project goals and guidelines, as well as a given budget for the artwork. • An agreement would have to be made with the artist. • A resolution would be created adopting the agreement with the artist for City Council's final approval of the artist for all three pieces of art. Exhibit A CITY OF PALM BEACH GARDENS, FLORIDA 10500 N. MILITARY TRAIL, PALM BEACH GARDENS, FL 33410 REQUEST FOR PROPOSAL for PGA BOULEVARD TOWERS PUBLIC ART CONSULTANT (CITY PROJECT NO. 2002 -018) The City of Palm Beach Gardens is soliciting proposals for a Public Art Consultant to assist in the selection of art works to be placed atop four towers along PGA Boulevard. Sealed proposals must be received on or before February 14, 2003 at 2:00 p.m., (Local Time), at the office of the City Clerk, 10500 N. Military Trail, Palm Beach Gardens, Florida 33410. Normal City business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, except holidays. Any proposal received after the specified time will not be considered. The Proposer is solely responsible for ensuring the proposal is received on or before the deadline. On the envelope containing the proposal shall be written in large letters: Proposal For: PGA Blvd. Towers Public Art Consultant To Be Opened: February 14, 2003 at 2 p.m. All proposals shall be opened in the City Council Chambers at 2:00 p.m., February 14, 2003. All proposals not submitted on the required forms shall be rejected. Forms are available in the City Clerk's office during normal City business hours. Proposals must be signed in ink in the space(s) provided on the Proposal Form(s). The proposals shall include all information requested on the form(s). It is agreed by the Proposer that the signing and delivery of the proposal represents the Proposer's acceptance of the General Terms and Conditions of the Specifications. The City of Palm Beach Gardens reserves the right to reject any or all proposals, in whole or in part, with or without cause, to waive any informalities and technicalities, and to award the Contract on such coverage and terms it deems will best serve the interest of the City. Criteria utilized by the City of Palm Beach Gardens for determining the most responsible proposer includes, but is not limited to, cost, whether the bidder meets the City of Palm Beach Gardens published Specifications, the Proposer's experience, skill, ability, financial capacity, and any other factor which could reasonably be asserted as being relevant to successful performance. Any questions regarding the RFP Specifications and process should be directed to: Angela Wong 10500 N. Military Trail Palm Beach Gardens, FL (561) 799 -4234 Publish Date: Sunday, December 15, 2002 The Palm Beach Post GENERAL TERMS AND CONDITIONS SPECIFICATIONS All sections of the City's Specifications and all supplementary documents are essential parts of the City's contract and requirements occurring in one area are deemed as though occurring in all. BOND AND INSURANCE REQUIREMENTS Bond and insurance requirements, if any, are detailed in the City's Specifications. PREPARATION OF PROPOSALS Proposer shall submit eight (8) copies of proposal on the prescribed form along with any attachments and documentation as required in the Specifications. All copies must be plainly marked by the Proposer who will be responsible for their correctness. All blank spaces must be filled in as noted in ink or type. Proposals having erasures or corrections must be initialed in ink by the Proposer. Only one proposal form from any individual firm, corporation, organization or agency under the same or different name shall be considered. Should it appear to the City that any Proposer is interested in more than one proposal, all proposals in which such Proposer has interest will be rejected. Any deviation from the Specifications must be explained in detail; otherwise, it will be considered that the proposal is in strict compliance with the Specifications and the successful Proposer will be held responsible for meeting the Specifications. Any exceptions or clarifications to any section of the Specifications shall be clearly indicated on a separate sheet(s) attached to the Proposal Form and shall specifically refer to the applicable specification paragraph and page. A Proposer is expected to fully inform himself as to the requirements of the Specifications and failure to do so will be at his own risk. A Proposer shall not expect to secure relief on the plea of error. PROPOSALS OF PROPOSERS The City reserves the right to make such investigations as it may deem necessary to establish the competency and financial ability of any Proposer to perform the work. RECEIPT AND OPENING OF PROPOSALS All Proposals must be submitted in a sealed envelope, addressed, and mailed or delivered as stated in the Request for Proposals. Any Proposer may withdraw his proposal either personally, or by telegraphic or written communication at any time prior to opening of the proposal. All proposals must be in the possession of the City Clerk's office at the time of the proposal opening. Proposals submitted after the time specified shall not be considered and shall be returned unopened. It is the sole responsibility of the Proposer to ensure that his or her proposal reaches the City Clerk on or before the closing date and time. Proposals submitted by telephone, telegram or facsimile shall not be accepted. If the proposal is sent via overnight courier, (e.g.. Federal Express, UPS, etc.), the proposal form must be enclosed in an envelope marked as instructed above. The Proposer shall submit his proposal on the form furnished along with all information indicated on the form. The Proposer shall enter the company name wherever the Proposal Form so indicates and shall sign the Proposal Form wherever the Proposal Form so indicates. Unsigned proposals will be considered incomplete. Proposals shall be opened and publicly read at the time and place indicated in the Invitation to Propose. CONSIDERATION OF PROPOSALS AND AWARD CONTRACT The City anticipates awarding the Proposal to the successful Proposer at the March 6, 2003 regular meeting of the City Council. The City of Palm Beach Gardens reserves the right to reject any or all proposals, in whole or in part, with or without cause, to waive any informalities and technicalities, and to award the Contract on such coverage and terms it deems will best serve the interest of the City. Criteria utilized by the City of Palm Beach Gardens for determining the most responsible proposer includes, but is not limited to, cost, whether the proposer meets the City of Palm Beach Gardens published Specifications, the proposer's experience, skill, ability, financial capacity, and any other factor which could reasonably be asserted as being relevant to successful performance. CONFLICT OF INTEREST The award hereunder is subject to the provision of State Statutes and City Ordinances. The Proposer, by affixing his signature to the Proposal Form, declares that the proposal is made without any previous understanding, agreement, or connections with any City official or persons, firms, or corporations making a proposal on the same items and without any outside control, collusion or fraud. By signing the Proposal, the Proposer further declares that no City Council Member, other City officer, or City employee directly or indirectly owns more than five (5) percent of the total assets or capital stock of the Proposer entity, nor will directly or indirectly benefit by more than five (5) percent from the profits or emoluments of this contract. LEGAL REQUIREMENTS Federal, State, County and local laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the Proposer will in no way be a cause for relief from responsibility. I Vendors doing business with the City are prohibited from discriminating against any employee, applicant for employment or client because of race, creed, color, ancestry, religion, national origin, sex, or age with regard to, but not limited to the following: Employment practices, rates of pay or other compensation methods and training selection. 2. A person or affiliate who has been placed on the convicted vendor list following a conviction for a pubic entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 3. The obligations of the City under this award are subject to the availability of funds lawfully appropriated for this purpose. 4. This request for proposal shall be included and incorporated into the final award. WOMEN/MINORITY BUSINESS ENTERPRISE (WIMBE) POLICY It is the policy of the City to provide minorities and women equal opportunity for participating in all aspects of the City's contracting and procurement programs, including but not limited to employment, construction, development projects and lease agreements, consistent with the laws of the State of Florida. It is further the policy of the City to prohibit discrimination against any person or business in pursuit of these opportunities on the basis of race, color, national origin, creed, sex, age, handicap or veteran's status. PROPOSER'S RESPONSIBILITY Each Proposer is required, before submitting his or her proposal, to carefully examine the Proposal specifications and to completely familiarize him or herself with all of the terms and conditions that are contained within this document. Ignorance on the part of the Proposer will in no way relieve him or her of any of the obligations and responsibilities, which are a part of this Proposal. CONTRACTUAL AGREEMENT This Invitation to Propose shall be included and incorporated in the final award. The order of contractual precedence will be the purchase order, proposal document and response. Any and all legal action necessary to enforce the award will have venue in Palm Beach County and the contractual obligations will be interpreted according to the laws of Florida. The proposer shall be required to enter into the standard form of agreement with the City of Palm Beach Gardens, subject to any negotiated modifications to the scope of services. A copy of the Agreement is attached as Appendix B. PUBLIC RECORDS LAW In conformance with the Florida Public Records law, all proposal documents or other material submitted by the Proposer in response to this request, other than any financial statements submitted, shall upon proposal opening be available for public inspection by any person. CODE OF ETHICS If any Proposer violates the Code of Ethics of the State of Florida with respect to this proposal, such Proposer may be disqualified from performing this work and future work for the City. ADDENDA Addenda issued by the City prior to the proposal opening shall be binding as if written into the Specifications. Proposer shall acknowledge receipt of the same as indicated on the Proposal Form. If no Addenda are issued, then none shall be indicated. If Addenda are issued, Proposer shall indicate the addenda received by listing each by its number (e.g., #1, #2, #2A, etc.) and attaching a copy of the addenda to the proposal. ATTACHMENT TO PROPOSAL FORM The Proposer is required to submit the attached appendices to his/her completed proposal form in addition to any required documentation outlined in the specifications: Appendix Description A. Drug -Free Workplace Certification If the Proposer fails to include the required documents with his /her proposal, the City may deem the proposal incomplete and therefore ineligible for consideration. SPECIFICATIONS PUBLIC ART CONSULTANT FOR PGA BOULEVARD TOWERS 1. Proiect and Job Overview: 1.1. The City's Art Advisory Committee is in search of a public art consultant with extensive experience in managing public art projects. The PGA Boulevard overpass is currently being constructed by the Florida Department of Transportation and is scheduled for completion in September 2004. The City of Palm Beach Garden's Art Advisory Committee is responsible for making recommendations as to the identification and installation of art to be located in four (4) towers that are being constructed along with the overpass as an additional architectural feature. 2. About the City of Palm Beach Gardens: 2.1. Presently, an incorporated city of 35,000+ residents located in southeast Florida, just north of West Palm Beach on the east coast of Florida. The city is undergoing rapid growth and anticipates its population will increase to around 50,000 by the year 2010. 2.2. The city has had an art in public places ordinance in place since 1988. This ordinance requires that all non - residential developments over $1 million in total development cost, provide a percentage of the development cost in public art on the site of the development, or pay a percentage of the development cost to the City's art fund. From the art fund, the Art Advisory Committee is empowered to purchase works of art for public spaces in and around the city. 3. About the Art Advisory Committee: 3.1. The Art Advisory Committee is comprised of City residents, all with a strong interest and appreciation for art and with a variety of talents that make the Committee a well rounded group of individuals well suited to manage the many aspects of this Project. 3.2. The make -up of the Committee members are as follows: 2 artists, 1 architect, 1 attorney, 1 banking executive, and 1 sculpture fabricator and maintenance expert. 4. Scope of the Project: 4.1. Design, fabricate and install four separate outdoor sculptures, art pieces, or aesthetic enhancements to be placed inside of four (4) concrete towers currently being constructed on State Road No. 786 (PGA Blvd.) as specified in the State of Florida Department of Transportation (FDOT) Contract Plans for State Project No. 93001 -3512, Financial Project ID 229771- 1- 52 -01, State Road No. 786 (PGA Blvd.) over SR 811 Grade Separation Project, Volume 11 of III, Architectural Work for Towers, Pylons, Gates, Planters and Landscape Lighting Plans. The artist(s) will be expected to integrate and design his /her art into the overall I architecture of the newly constructed roadway. The artist(s) selected will be expected to design the art for the spaces specified in the FDOT Contract Plans as detailed above and to maximize views from vantage points. Art concept can be a single, monumental piece for each tower or a design grouping consisting of all four pieces. 5. Art Budget: 5.1. An overview of the financial scope of this Project is outlined below. The estimates are subject to change as the Art Advisory Committee and the selected Public Art Consultant refine and develop the overall project: 5.1.1. Each Art Piece: Estimate not to exceed $50,000 Total: Not to exceed $200,000 5.1.2. This budget figure includes the cost of the art and construction and engineering work necessary for the actual installation, and any specialized lighting required above and beyond FDOT's Contract Plans as specified for lighting. 6. Scope of Services requested of the Public Art Consultant: 6.1. The Consultant shall be responsible for organizing and implementing the scope of services in a professional manner to achieve a high quality art program for the PGA Boulevard towers. The towers are to be constructed and completed by the Florida Department of Transportation by September 2004. The scope of services shall be divided into three phases: I. Master Planning II. Commissions and Acquisitions III. Installation 6.1.1. Phase I: Master Planning shall include: 6.1.1.1. Coordinating with the Art Advisory Committee the development of a Mission Statement and the parameters for the evaluation and selection of artwork. 6.1.1.2. Evaluate the FDOT Contract plans for SR No. 786 over SR 811, Grade Separation, to ascertain flow patterns for the roadway. 6.1.1.3. Design a preliminary budget estimate based on the parameters of the contract plans, allocating funds for the art based on the location's proportions, and relative importance in terms of visibility and usage, estimated costs for installation, structural work, catalogues, art labels, contingency fees, and reimbursable expenses. 6.1.1.4. Prepare a preliminary timeline and completion schedule. 6.1.1.5. Obtain approval of the Master Plan from both the Art Advisory Committee and City Council. 6.1.2. Phase II: Commissions and Acquisitions: Upon approval of the Master Plan, the Consultant shall act as agent for the Art Advisory Committee and /or the City Council in the purchasing and commissioning of the art. 7 The Consultant's duties shall include: 6.1.2.1. Prepare and distribute necessary requests for information/ Proposals from artists, which will incorporate local and state of Florida artists for consideration. Where appropriate to fulfill the goals of the Project, incorporate artists who have exhibited in the 10 -year old Gardens Art program, a division of the Palm Beach Gardens Recreation Department. 6.122. Issue a "call to artists" in statewide and nationwide art publications. The cost for such ads will be considered a reimbursable expense. The Consultant shall submit a cost proposal to the Art Advisory Committee for approval before authorizing publication of the ads. The necessary time required to author and publish ads shall be incorporated into the Consultant's services. The Consultant shall manage all calls, questions, and inquiries from interested artists. 6.1.2.3. Receive and organize all submissions by artists seeking consideration for this Project. (The number of artists for the short- list will be determined mutually by the Consultant and the Art Advisory Committee.) 6.1.2.4. Meet with the Art Advisory Committee and the City Council to review, discuss and approve the Consultant's recommendations for art and budget estimates. 6.1.2.5. Following approval by the Art Advisory Committee and the City Council, negotiate the acquisitions for existing works of art and assist the City in development of the agreements for commissioning the works of art. (The artist(s) will work with the Public Art Consultant, and the Art Advisory Committee will relay its questions of the artist(s) back through the Public Art Consultant in a publicly noticed meeting or through publicly created records.) 6.1.2.6. Monitor progress of fabrication of the commissioned art including visits to artists' studios for onsite inspection, as warranted. 6.1.2.7. Review and verify work accomplished on all artist payment requests as outlined in any agreements entered into between the artist(s) and the City. 6.1.2.8. Submit to the Art Advisory Committee financial updates for the Art Advisory Committee's compilation and issuance of art budget reports reflecting the projected versus actual costs as the actual costs become available. Cost related to the art will include shipping, storage, and other preparation costs, including final delivery to the site. 6.1.3. Phase III: Installation shall include: 6.1.3.1. Recommending to the Art Advisory Committee qualified, independent art mover /installation firms for the storage (if necessary), the moving and the installation of art to designated locations, if necessary. 6.1.3.2. Assist the Art Advisory Committee in coordination of delivery of the art to designated locations, if necessary. 6.1.3.3. Supervise the receipt of art works to the installation at site. 6.1.3.4. Assist Art Advisory Committee in finalizing budget. 6.2. Consultant will be required to travel to the site as necessary to adequately carry out the role of the Public Art Consultant as defined by this RFP. The Consultant will be required to attend Art Advisory Committee meetings as necessary to obtain the Art Advisory Committee's goals and to present and select art and artists for this Project. The Consultant shall budget to attend a minimum of eight (8) meetings with the Art Advisory Committee. 7. Minimum Requirements of the Public Art Consultant: 7.1. Completion of at least five (5) major public and /or corporate art projects consisting of exterior art with an installed art budget of at least $200,000. Experience should be in the overall planning, coordinating, selecting, contracting, and installation of the project, from initial discussions to obtain the goals and concepts of a project through to the final unveiling of the completed project. 7.2. Minimum of six (6) years of full -time consulting as a business to governments, corporations, and individuals for the purchasing and placement of large pieces of art. 7.3. Familiarity and experience with a broad spectrum of artists and art types, which would be appropriate to this Project and to the goals and intent of the Art Advisory Committee. 7.4. No financial and /or ownership ties to any art galleries, art dealers, or art sellers is permitted. The Public Art Consultant shall be free of such ties so that a neutral selection of artists and art can be provided to the Art Advisory Committee for successful completion of this Project. A notarized statement in the proposal verifying the lack of any affiliation must be submitted. 7.5. Past experience at providing art consulting services to government entities will be weighted more heavily than no experience in working with governments. 8. Submittal Requirements: 8.1. Resume' of experience as an art consultant. 8.2. List of past projects validating the Proposals sought of the Public Art Consultant for this Project. List should contain name of completed projects, client name, and art value placed (broken down by exterior and interior art). Include reduced size (8 '/2" x 11" format) plans showing layout and placement of exterior artworks. Emphasis will be on completion of projects that meet or exceed the Proposals for this Project. 8.3. Photographs or good quality color photocopies of the completed installations meeting or exceeding the budget for this Project. Please Note. Photographs will not be returned to Proposer. 8.4. Slides of the same artworks that are submitted on paper. Please Note: Slides will be returned if a self - addressed, stamped container is supplied with the proposal. 8.5. A lump -sum fee to be charged for the services outlined in this RFP. Provide a detailed (line item) estimate of reimbursable expenses in addition to the lump - sum fee cost. I 8.6. Submit an example of consultant's public art accounting documents. This shall include forms such as statements, invoices to clients, spreadsheets, and other examples that show the consultant's organization and management of previous, similar public art projects. 87. A notarized statement verifying the lack of any affiliations as outlined in section 7.4. 8.8. All submittals shall be sent by mail, overnight mail, and /or hand delivered. No faxes or e -mail submittals will be accepted. The applicant is responsible for showing proof that such submittal was delivered in a timely manner. 9. Insurance Requirements: 9.1. WITHIN 10 DAYS AFTER EXECUTION OF A CONTRACT, CONSULTANT SHALL SUBMIT CERTIFICATE(S) OF INSURANCE EVIDENCING THE REQUIRED COVERAGES AND SPECIFICALLY PROVIDING THAT CITY IS AN ADDITIONAL NAMED INSURED OR ADDITIONAL INSURED WITH RESPECT TO THE REQUIRED COVERAGES AND THE OPERATIONS OF CONTRACTOR UNDER CONTRACT. The certificates of insurance shall not only name the types of policies provided, but shall also specifically refer to this Agreement and shall state that such insurance is as required by this section and its subsections. Consultant shall not commence work under contract until after it has obtained all of the minimum insurance herein described and the policies of such insurance detailing the provisions of coverage have been received and approved by CITY. Consultant shall not permit any Subcontractor to begin work until after similar minimum insurance to cover Subcontractor has been obtained and approved. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, Consultant shall furnish, at least thirty (30) calendar days prior to expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of that period of the contract and extension thereunder is in effect. Consultant shall not continue to perform the services required by this agreement unless all required insurance remains in full force and effect. 9.2. Insurance companies selected must be acceptable to CITY. All of the policies of insurance so required to be purchased and maintained shall contain a provision or endorsement that the coverage afforded shall not be canceled, materially changed or renewal refused until at least thirty (30) calendar days written notice has been given to CITY by certified mail. 9.3. Consultant shall procure and maintain at its own expense and keep in effect during the full term of the contract a policy or policies of insurance which must include the following Coverage's and minimum limits of liability. A. Worker's Compensation Insurance for statutory obligations imposed by Worker's Compensation or Occupational Disease Laws. Employers Liability Insurance shall be provided with a minimum of five hundred thousand and xx /100 dollars ($500,000) per accident. Contractor agrees to be responsible for the employment, conduct and control of is employees and for any injury sustained by such employees in the course of their employment. 10 B. Commercial Automobile Liability Insurance for all owned, non -owned and hired automobiles and other vehicles used by Contractor in the performance of the work with the following minimum limits of liability: $1,000,000.00 Combined Single Limit, Bodily Injury and Property Damage Liability per occurrence C. Comprehensive General Liability Insurance (occurrence form) with the following limits of liability: $1,000,000.00 Combined Single Limit, Bodily Injury and Property Damage Liability per occurrence 9.4. Coverage must be offered in a form no more restrictive than the latest edition of the comprehensive General Liability Policy without restrictive endorsements, as filed by the Insurance Services Office and shall specifically include the following minimum limits not less than those required for Bodily Injury Liability and Property Damage Liability: (1) Premises and Operations; (2) Independent Contractors; (3) Products and Completed Operations; (4) Broad Form Property Damage; (5) Broad Form Contractual Coverage applicable to the Contract and specifically confirming the indemnification and hold harmless agreement in the Contract; (6) Personal Injury Coverage with employment and contractual exclusions removed and deleted; and (7) Explosion, collapse, underground coverage (X -C -U) 9.5. The required insurance coverage shall be issued by an insurance company duly authorized and licensed to do business in the State of Florida with the following minimum rating in accordance with the latest edition of A.M. Best's Insurance Guide: B + Class VI 9.6. Consultant shall require each of its Subcontractors of any tier to maintain the insurance require herein for each category, and Contractor shall provide verification thereof to CITY upon request of CITY. 9.7. All required insurance policies shall preclude any underwriter's rights of recovery or subrogation against CITY with the express intention of the parties being that the required insurance Coverage's protect both parties as the primary Coverage's for any and all losses covered by the above described insurance. 9.8. Consultant shall ensure that any company issuing insurance to cover the requirements continued in the Contract agrees that they shall have no recourse against CITY for payment or assessments in any form on any policy of insurance. 9.9. The clause "Other Insurance Provisions" and "Insured Duties in the Event of 11 an Occurrence, Claim, or Suit" as it appears in any policy of insurance in which CITY is named as an additional insured shall not apply to CITY. 9.10. Violation of the terms of this Paragraph and its sub -parts shall constitute a breach of the Contract and CITY at its sole discretion, may cancel the Contact and all rights, title and interest of Contractor shall thereupon cease and terminate. 10. Selection Criteria: 10.1, The Art Advisory Committee will serve as the recommending body for the selection of the Consultant to the City Council. Deliberations, if any, will occur in publicly noticed meetings. The Art Advisory Committee may, in its complete discretion, elect to narrow its search for a Public Art Consultant down to a few applicants most closely meeting the listed RFP criteria and then schedule personal presentations by those applicants. 10.2. Proposals for Public Art Consultant will be compared based upon Proposals, experience, proposed fees, and expenses, and compliance with the stipulations of this RFP. 10.3. The Art Advisory Committee reserves the right to reject any and all proposals, in whole or in part, with or without cause, to waive any informalities and technicalities, and to select the Public Art Consultant who will best serve the interest of the City. 10.4. A variety of art is to be considered for this project. Therefore, Public Art Consultants presenting a narrowly defined portfolio of art types from previous projects and experience may be less likely to be considered for the position of Public Art Consultant than those whose previous experience shows an exciting diversity and mixture of art types. 10.5. Those applicants, who personally contact any members of the Art Advisory Committee prior to award of a contract without being directed to by the Art Advisory Committee's City staff liaison, will be immediately disqualified for the position sought. 11. Payment Terms: 11.1. Upon selection of a recommended Public Art Consultant by the Art Advisory Committee, the parties will meet to refine the overall scope of the project and services. The City and the recommended Public Art Consultant will then enter into an agreement for services, which is subject to approval by the City Council. Said agreement shall incorporate the terms and conditions of this RFP. 11.2. The Public Art Consultant shall charge for this project on a lump -sum basis. Hourly rates will be listed as a part of the contract to identify those unit costs should additional services become necessary, that are not identified by the contractually identified lump -sum list of services. 11.3. An initial retainer payment not to exceed $5,000 will be paid at the signing of the Public Art Consultant's contract. 11.4. Public Art Consultant shall invoice the Art Advisory Committee on a monthly basis. Progress payments shall be in proportion to the overall project completion. The Project shall be defined as beginning with the first meeting with the Art Advisory Committee through to completion at the public unveiling 12 of finished works. 11.5. Final payment to the Public Art Consultant shall be no later than 30 days following final completion of the Project. 13 PROPOSAL FORM In completing the information questions below, if additional space is needed, attachments to this form are acceptable. ( ) Individual ( ) Partnership ( ) Corporation ( ) Other (Specify) Name of Organization (Or Individual) Address City State Telephone Number Tax I.D. # Business Address City State Zip Code Organized Date Proposer's Representative Title Proposed Total Fee to Provide Requested Services $ Prices set forth above are firm proposals and are not subject to price adjustment except as defined in the General and Technical Specifications. The Proposer acknowledges receipt of the following Addenda Numbers (Initial and date addendum #s) 1) ; 2) 3) ; 4) ; 5) (Corporate Seal) ATTEST: PROPOSER: Signature Signature Title Title Date Date 14 APPENDIX A DRUG -FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that does /does not (circle appropriate response): (Name of Business) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the danger of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling. Consultant's Name 15 Signature Appendix B ART CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Palm Beach Gardens, a Florida municipal corporation ( "City ") and , individually, doing business as ( "Consultant') WHEREAS, the City desires to retain the services of the Consultant to assist the Art Advisory Committee in planning, acquiring and installing art pieces to be located on State Road No. 786 (PGA Boulevard). NOW, THEREFORE, in consideration of the mutual covenants and promises hereafter set forth, the Consultant and the City agree as follows: ARTICLE 1. INCORPORATION OF RFP The terms and conditions of this Agreement shall include the terms, conditions and specifications set forth in the City's Request for Proposal ( "RFP ") for Public Art Consultant for PGA Boulevard Towers, dated December 2002, and the Consultant's Response to the Request for Proposal, dated including all documentation required thereunder. ARTICLE 2. SCOPE OF BASIC SERVICES The Consultant shall perform those services identified in Section 6 of the specifications accompanying the City's RFP, which are incorporated herein by reference. The Consultant shall not enter into any agreements on behalf of the City. All agreements to purchase or commission Art and to render services with regard to the acquisition of Art shall be made by and through the City. ARTICLE 3. COMPENSATION A. Basic Services The City shall pay to Consultant the sum of $ as compensation for performing the services outlined in Article 2. B. Additional Services Any additional services outside the scope of the Basic Services must be preauthorized by the City in writing, provided, however, that any authorized services performed prior to the effective date of this Agreement shall be considered additional services. The compensation for such additional services shall be charged hourly at the 16 following rates: Consultant: $ per hour Support Personnel: $ per hour C. Reimbursable Expenses The City shall reimburse the Consultant for actual expenditures, at cost, incurred in connection with providing the services contemplated under this Agreement. Such reimbursement shall be limited to: travel costs (coach class airfare), hotel costs (subject to pre - approval by the City), meals, transportation, parking, copies, reproductions, photography, blueprinting, postage, faxes, digital scans, imaging and long distance telephone calls. The City's obligation to reimburse the Consultant for expenses incurred by the Consultant shall not exceed $ , unless pre - approved by the City in writing. D. Delays in Completion If the Consultant is prevented, directly or indirectly, by or through the City and /or the Art Advisory Committee from completing the Scope of Services on or before , the parties agree to negotiate in good faith for such compensation payable to the Consultant which shall be reasonable and equitable and shall not be considered Additional Services. E. Retainer Upon execution of this Agreement, the City shall pay the Consultant a retainer in the amount of $ which shall be applied against the cost of the Scope of Services. F. Invoices The Consultant shall submit invoices to the City on a monthly basis. Invoices shall be broken down into three categories: (1) percentage of completion of Scope of Services; (2) authorized Additional Services performed, if any; and (3) an itemized listing of all Reimbursable Expenses. G. Payment The City shall pay each invoice within thirty (30) days from receipt. Unpaid invoices shall bear interest in accordance with the Florida Prompt Payment Act. ARTICLE 5. TERMINATION A. Termination by the City If the Consultant fails to perform in accordance with the terms of this Agreement, the City may terminate this Agreement by providing thirty (30) days' written notice to the Consultant. The Consultant shall have the opportunity to cure such default during the thirty 17 (30) day notice period. If the Consultant has not cured the default during the thirty (30) day notice period, this Agreement shall terminate, and the City shall pay the Consultant for all services actually rendered and all reimbursable expenses incurred through the date of termination in accordance with the terms of this Agreement. The Consultant waives any claims for damages from such termination, including, but not limited to, loss of anticipated profits. B. Termination by the Consultant The Consultant may terminate this Agreement by providing thirty (30) days' written notice to the City. Unless the Consultant is in breach of any term of this Agreement, the City shall pay the Consultant for services actually rendered and reimbursable expenses incurred through the date of termination in accordance with the terms of this Agreement. ARTICLE 6. INDEMNIFICATION The Consultant recognizes that he is an independent contractor and not an agent or servant of the City. In the event a claim or lawsuit is brought against the City, its officers, employees, servants or agents directly relating to or arising out of the Consultant's performance under this Agreement, the Consultant hereby agrees to indemnify, save and hold harmless the City, its officers, employees, servants or agents and to defend said persons from any such claims, liabilities, causes of action and judgments of any type whatsoever. ARTICLE 7. MISCELLANEOUS PROVISIONS A. Notice Format. All notices or other written communications required, contemplated or permitted under this Agreement shall be in writing and shall be hand delivered, telecommunicated, or mailed by registered or certificated mail (postage prepaid), return receipt requested, to the following addresses: As to City: City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, Florida 33410 Attn: City Manager Facsimile: (561) 799 -4111 with a copy to: Watterson, Hyland and Klett, P.A. 4100 RCA Boulevard Palm Beach Gardens, Florida 33410 Attn: Palm Beach Gardens City Attorney Facsimile: (561) 627 -5600 As to the Consultant: Attn: Facsimile a with a copy to: Attn: Facsimile: B. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with respect to the subject matter hereof. C. Binding Effect. All of the terms and provisions of this Agreement, whether so expressed or not, shall be binding upon, inure to the benefit of, and be enforceable by the parties and their respective legal representatives, successors, and permitted assigns. D. Assignability. This Agreement may not be assigned without the prior written consent of all parties to this Agreement. E. Severability. If any part of this Agreement is contrary to, prohibited by or deemed invalid under applicable law or regulation, such provision shall be inapplicable and deemed omitted to the extent so contrary, prohibited or invalid, but the remainder hereof shall not be invalidated thereby and shall be given full force and effect so far as possible. F. Governing Law and Venue. This Agreement and all transactions contemplated by this Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of Florida without regard to any contrary conflicts of law principle. Venue of all proceedings in connection herewith shall lie exclusively in Palm Beach County, Florida, and each party hereby waives whatever its respective rights may have been in the selection of venue. G. Headings. The headings contained in this Agreement are for convenience of reference only, and shall not limit or otherwise affect in any way the meaning or interpretation of this Agreement. H. Effective Date. The effective date of this Agreement shall be as of the date it has been executed by both the parties hereto. I. Attorney's Fees. It is hereby understood and agreed that in the event any lawsuit in the judicial system, federal or state, is brought to enforce compliance with this Agreement or interpret same, or if any administrative proceeding is brought for the same purposes, the non - prevailing party shall pay to the prevailing party reasonable attorney's fees and costs, including appellate fees and costs. J. Equal Opportunity. The City and the Consultant agree that no person shall, on the grounds of race, color, gender, national origin, ancestry, marital status, disability, religion, creed or age be discriminated against in the performance of this Agreement. 19 IN WITNESS WHEREOF, the parties have executed this Agreement on the dates hereinafter written. Executed by the City this day of [SEAL] ATTEST: City Clerk 200 CITY: CITY OF PALM BEACH GARDENS Mayor Executed by the Consultant this day of 1200 WITNESS: Name: CONSULTANT: in 20 ART CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Palm Beach Gardens, a Florida municipal corporation ( "City") and Joel Straus, individually, doing business as Joel Straus Consulting ( "Consultant "). WHEREAS, the City desires to retain the services of the Consultant to assist the Municipal Complex Art Task Force in planning, acquiring and installing artwork within the City's municipal complex. NOW, THEREFORE, in consideration of the mutual covenants and promises hereafter set forth, the Developer and the City agree as follows: ARTICLE 1. INCORPORATION OF RFP The terms and conditions of this Agreement shall include the terms, conditions and specifications set forth in the City's Request for Proposal ( "RFP ") for Public Art Consultant for City Hall Complex, dated May 2000, and the Consultant's Response to the Request for Proposal, dated September 28, 2000, including all documentation required thereunder. ARTICLE 2. SCOPE OF BASIC SERVICES The Consultant shall perform those services identified in Section 6 of the specifications accompanying the City's RFP, which are incorporated herein by reference, and are more specifically outlined in Exhibit "A" attached hereto and incorporated herein by reference. The Exhibit does not supplant the RFP and the Consultant shall, to the extent possible, comply with the terms of each. in the event of an express conflict between the terms of the RFP and Exhibit "A," the Exhibit shall control. The Consultant shall not enter into any agreements on behalf of the City. All agreements to purchase or commission Art and to render services with regard to the acquisition of Art shall be made by and through the City. ARTICLE 3. COMPENSATION A. Basic Services The City shall pay to Consultant the sum of $35,000.00 as compensation for performing the services outlined in Article 2. -1- B. Additional Services Any additional services outside the scope of the Basic Services must be preauthorized by the City in writing, provided, however, that any authorized services performed prior to the effective date of this Agreement shall be considered additional services. The compensation for such additional services shall be charged hourly at the following rates: Joel Straus: $150.00 per hour Support Personnel: $ 60.00 per hour C. Reimbursable Expenses The City shall reimburse the Consultant for actual expenditures, at cost, incurred in connection with providing the services contemplated under this Agreement. Such reimbursement shall be limited to: travel costs (coach class airfare), hotel costs (subject to pre - approval by the City), meals, transportation, parking, copies, reproductions, photography, blueprinting, postage, faxes, digital scans, imaging and long distance telephone calls. The City's obligation to reimburse the Consultant for expenses incurred by the Consultant shall not exceed $6,400, unless pre- approved by the City in writing. D. Delays in Completion If the Consultant is prevented, directly or indirectly, by or through the City and /or the Art Task Force from completing the Basic Services of the Program on or before July 1, 2002, the parties agree to negotiate in good faith for such compensation payable to the Consultant which shall be reasonable and equitable and shall not be considered Additional Services. E. Retainer Upon execution of this Agreement, the City shall pay the Consultant a retainer in the amount of $5,000, which shall be applied against the cost of the Basic Services. F. Invoices The Consultant shall submit invoices to the City on a monthly basis. Invoices shall be broken down into three categories: (1) percentage of completion of Basic Services; (2) authorized Additional Services performed, if any; and (3) an itemized listing of all Reimbursable Expenses. G. Payment The City shall pay each invoice within thirty (30) days from receipt. Unpaid invoices shall bear interest in accordance with the Florida Prompt Payment Act. -2- ARTICLE 5. TERMINATION A. Termination by the City If the Consultant fails to perform in accordance with the terms of this Agreement, the City may terminate this Agreement by providing thirty (30) days' written notice to the Consultant. The Consultant shall have the opportunity to cure such default during the thirty (30) day notice period. if the Consultant has not cured the default during the thirty (30) day notice period, this Agreement shall terminate, and the City shall pay the Consultant for all services actually rendered and all reimbursable expenses incurred through the date of termination in accordance with the terms of this Agreement. The Consultant waives any claims for damages from such termination, including, but not limited to, loss of anticipated profits. B. Termination by the Consultant The Consultant may terminate this Agreement by providing thirty (30) days' written notice to the City. Unless the Consultant is in breach of any term of this Agreement, the City shall pay the Consultant for services actually rendered and reimbursable expenses incurred through the date of termination in accordance with the terms of this Agreement. ARTICLE 6. INDEMNIFICATION The Consultant recognizes that he is an independent contractor and not an agent or servant of the City. In the event a claim or lawsuit is brought against the City, its officers, employees, servants or agents directly relating to or arising out of the Consultant's performance under this Agreement, the Consultant hereby agrees to indemnify, save and hold harmless the City, its officers, employees, servants or agents and to defend said persons from any such claims, liabilities, causes of action and judgments of any type whatsoever. ARTICLE 7. MISCELLANEOUS PROVISIONS A. Notice Format. All notices or other written communications required, contemplated or permitted under this Agreement shall be in writing and shall be hand delivered, telecommunicated, or mailed by registered orcertificated mail (postage prepaid), return receipt requested, to the following addresses: As to City: City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, Florida 33410 Attn: City Manager Facsimile: (561) 799 -4111 -3- with a copy to: Watterson, Hyland and Klett, P.A. 4100 RCA Boulevard Palm Beach Gardens, Florida 33410 Attn: Palm Beach Gardens City Attorney Facsimile: (561) 627 -5600 As to the Consultant: Joel Straus Consulting 1404 W. Thorndale Avenue Chicago, Illinois 60660 Attn: Joel Straus Facsimile: (733) 769 -3943 B. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with respect to the subject matter hereof. C. Binding k Effect, All of the terms and provisions of this Agreement, whether so expressed or not, shall be binding upon, inure to the benefit of, and be enforceable by the parties and their respective legal representatives, successors, and permitted assigns. D. Assignability. This Agreement may not be assigned without the prior written consent of all parties to this Agreement. E. Severability. If any part of this Agreement is contrary to, prohibited by or deemed invalid under applicable law or regulation, such provision shall be inapplicable and deemed omitted to the extent so contrary, prohibited or invalid, but the remainder hereof shall not be invalidated thereby and shall be given full force and effect so far as possible. F. Governing Law and Venue. This Agreement and al) transactions contemplated by this Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of Florida without regard to any contrary conflicts of law principle. Venue of a)) proceedings in connection herewith shall lie exclusively in Palm Beach County, Florida, and each party hereby waives whatever its respective rights may have been in the selection of venue. G. Headings. The headings contained in this Agreement are for convenience of reference only, and shall not limit or otherwise affect in any way the meaning or interpretation of this Agreement. H. Effective Date. The effective date of this Agreement shall be as of the date it has been executed by both the parties hereto. I. Construction. The parties acknowledge that each has shared equally in the drafting and preparation of this Agreement and, accordingly, a Court or Administrative Hearing Officer construing this Agreement shall not construe it more strictly against one M party than the other and every covenant, term and provision of this Agreement shall be construed simply according to its fair meaning. J. Attorney's Fees. It is hereby understood and agreed that in the event any lawsuit in the judicial system, federal or state, is brought to enforce compliance with this Agreement or interpret same, or if any administrative proceeding is brought for the same purposes, the non - prevailing party shall pay to the prevailing party reasonable attorney's fees and costs, including appellate fees and costs. K. Equal Opportunity. The City and the Consultant agree that no person shall, on the grounds of race, color, gender, national origin, ancestry, marital status, disability, religion, creed or age be discriminated against in the performance of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates hereinafter written. Executed by the City this /s 4` day of W- 4(zec4 , 2001. CITY. OF PAIEAt//H dARDENS [SEAL] ATT T: City Clerk Executed by the Consultant this 2G day of ".4* ,2001. Wf N S: �_ Z�A 411'i_� Name: /'0 CONSULTANT: JOEL STRAUS CONSULTING By: \6tf� S (Y oel Straus -5- EXHIBIT "A" SCOPE OF BASIC SERVICES The Consultant shall be responsible for organizing and implementing the Basic Services in a professional manner to achieve a high quality art program for the City. The Consultant's Basic Services shall include assisting the Task Force in all matters relating to the public art program for the municipal complex. The Basic Services shall be divided into three phases: 1. Master Planning 2. Commissions and Acquisitions 3. Installation Phase 1: Master Planning (estimated to be 20% of the Basic Services) Coordinate with the Task Force the development of a Mission Statement and the parameters for the evaluation and selection of artwork. 2. Evaluate the architectural plans in coordination with the Task Force to ascertain flow patterns and building usage to choose sites for the artwork. 3. Design a preliminary budget estimate based on the parameters of the Master Plan, allocating funds for specific art locations based on the location's proportions and relative importance in terms of visibility and usage, estimated costs for installation, structural work, frarning, catalogues, art labels, contingency fees, and reimbursable expenses. 4. Prepare a preliminary time line and completion schedule. 5. Obtain approval of the Master Plan from both the Task Force and the City Council. Phase 2: Implementation (estimated to be 70% of the Basic Services) Upon approval of the Master Plan, the Consultant shall act as agent for the Task Force and/or the City in the purchasing and commissioning of art. The Consultant's duties shall include the following: Meet with the Task Force and the City Council to review, discuss and approve the Consultant's recommendations for art and budget estimates. 2. Following approval by the Task Force and the City Council, negotiate the acquisitions for existing works of art and the agreements for commissioning the works of art. 3. Recommend building design changes to accommodate art. 4. Monitor progress of fabrication of the commissioned art including visits to artists' studios for onsite inspection, as warranted. 5. Submit to the Task Force financial updates for the Task Force's compilation and issuance of art budget reports reflecting the projected versus actual costs as the actual costs become available. Cost related to the art will include shipping, storage, framing and other preparation costs, including final delivery to the site. Phase 3: Installation (estimated to be 10% of the Basic Services) 1. Recommend to the Task Force qualified independent art mover /installation firms for the storage (if necessary), the moving and the installation of art to designated locations within the municipal complex. 2. Assist the Task Force in coordination of delivery of the art to designated site locations. 3. Supervise installation of art. 4. Assist Task Force in finalizing budget. PA CPWIMHISTORY\ 001219A 143F.59(319.062)Igr -doc89 Exhibit B 17 • CITY OF PALM BEACH GARDENS MUNICIPAL COMPLEX ART TASK FORCE July 23, 2001 • • The regular meeting of the Municipal Complex Art Task Force of the City of Palm Beach Gardens, started at 4:51 P.M. in the Council Chambers at City Hall, 10500 North Military Trail, Palm Beach Gardens, FL Present David Porter Cynthia Grey Raymond Katz Jeff Blakely Howard Ostrout Caren Hackman (arrived 5:05 pm) Sheryl Wood (arrived 5:05 pm) Absent Garri Katz Ted Thoburn also present Approval of Minutes GardensArt Specialist: Amy Stepper Joel Straus, Art Consultant to City of Palm Beach Gardens D.Porter made a motion to approve the minutes of April 23, 2001. Jeff Blakely seconded the motion. All in favor. The motion carried with a 6 -0 vote. Discussion: Multi -Media Visual Presentation by Joel Straus J. Straus explained what his presentation would include and what he was about to show us with video, slides, and books. He would give us a brief bio of each artist he selected. A handout (matrix) was given to each Task Force member.(see attached)This matrix could be used to "score" each artist. Pros and cons for each artist would be discussed as we went through the presentation. C. Grey was given confirmation of locations for interior and exterior pieces. Discussion: Indoor Installation • Artist presented: Jacob Hashimoto, 28 years old (Kite Installation) This artist works with small paper kites. A lobby installation for City Hall would be made up from approximately 4,000 tiny paper kites. Considerations include: light and color fastness, maintenance issues -dust, cobwebs, water damage. General consensus was favorable. Pros: Beautiful design, "mobile" would look different from many angles, transparent material would show light. Artist presented: Fre I1gen Series of suspended works in an atrium space that simulate movement. Colorful pigments on aluminum and wood. Maintenance issues discussed. LTV coated materials would be necessary. J.Straus mentioned to Task Force that an interior piece would definitely be commissioned, while an exterior sculpture may exist or may be commissioned. Artist presented: TT,,D j,..��iftf t 72 years old, NY artist and retired architect who now is working full time on sculpture. He lives in CT. A �e�� Kinetic work shown on video. Artist uses feathers, aluminum, etc. He has done many major installations with his latest in Korea. Pros: any age person can enjoy this very engaging, lightweight, and "fun" kinetic work; constant movement of piece • C.Hackman asked if Uffi P%liffi6 were too busy to begin and complete work for this project. J.Straus replied that he is quite accessible and not to worry about meeting a feasible schedule. Artist presented: Lincoln Schatz, 35 year old Chicago artist. Constructivist background, singular work A sketch was presented. (Inverted large bell shaped acrylic object hanging in lobby space) All of his other works were also of acrylic shapes. J. Straus showed us one project where the art looked like a series of round acrylic satellite dishes mounted to the face of a multi -story building. Task Force did not like his work. Artist presented: James Surls, 58 year old Texan, lives in Colorado. Artist works in wood. Primal figures, anthropological work. Work is not kinetic. Size of work: approx. 6 -7 ft. His work is not as site specific as others. His work is powerful and can be colorful. Artist uses organic -type materials that contrast our lobby space. Overall response was somewhat positive. Artist presented: Costas Varotsos, Greek artist. Artist works in glass and stone. This artist really understands space and volume. His work is powerful. A simulated photo was presented using our actual lobby space. The committee did not like the particular shape of the presented work but the material (green glass and individual suspension) received positive comments. • H. Ostrout left at 6:30 pm but turned in a completed interior voting matrix Task Force took a dinner break in the council conference room. At the end of dinner break, Task Force unanimously voted to begin preliminary sketches or to create a model with Tim Prentice. J.Straus recommends $3,000 for artist to begin. This would include his trip to see the lobby space and for a "model ". J.Straus tells committee that Prentice is quite fond of computer- animated models and that is the artists' best representation for his commissioned works. J.Straus will draft a contract for Prentice and then forward to Len Rubin via A. Stepper. Discussion: Outdoor Installation Artist presented: Howard Ben Tre, 52 years old, Rhode Island This artist works primarily in bronze and glass, columnar work, elegant, lit from interior, many major plaza projects. Artist presented: John Buck, 55 years old, Montana Figurative work, perhaps would work better in a plaza setting. His work would not be appropriate for Military Trail location. Artist presented: Deborah Butterfield, 52 years old Subject: Horses- Steel or iron construction These pieces presented a much quieter impact. Interesting and "open" works. This type of sculpture (animal) may be stand the test of time and may become "dated ". C. Grey was strongly in favor of this artist's work. Other task force members were not sold on this artist.D.Porter said his immeidate impression was that of the skeletal carcass' of horses. Pros: Very affordable Artist presented: John Isherwood, British, lives in NY Stone material. Historic value, good for location, very powerful. Very positive remarks for this artist. This stone work should be in an area that is more accessible to the public. Perhaps in the plaza if we can afford him. We would like to consider this artist & possibly, if the budget will permit, incorporate this artists' work in a renovated, elevated fountain in the plaza. Artist presented: Jerry Peart, late 40's Brightly painted aluminum, abstract, many major works. Pros: colorful, fun, bright. Very affordable. Recognizable objects at fast speed (Good for location) Cons: Could be considered "Plop Art" - not site specific; used by many developers who want to buy & then, place "art". • Artist presented: Pedro De Movellan, 33 years old. Brass & stainless, Kinetic sculptures • No interest. Frail appearance; moveable parts. interesting but would impose maintenance & repairs; Hurricane winds might be a problem. Artist presented: George Rickey, 94 years young Pros: Important artist, could use an existing piece (non - commissioned work) Cons: Thin, tall works would not make enough of an impact for Military Trail. Costly, would not be site specific. Artist presented: Lincoln Schatz, 35 years old. Plexiglass material. This artist was not of interest to Task Force. Cynthia Grey left at 8:00pm Artist presented: Costas Varotsos, Lives in Greece. Glass and Steel material. Artist was e- mailed images of our location on Military Trail (from J.Straus) He output a color print of a steel and glass outdoor work for us to see (superimposed onto our location). Task Force unanimously agreed that his work was awesome. Everyone liked his design for our space. The glass felt `wavelike' and the green glass looked great in the space. It was agreed that this would be our I" choice for our outdoor sculpture. Artist would need to come here and look at the site before he could begin a concept/sketch and or model. • least J.Straus said Varotsos work would be roughly $100M. Since that would leave at as $125M from the $250M originally set aside for outdoor work, Task Force began discussion about having Isherwood do a commissioned Stone piece for our plaza as well. An Isherwood piece inside the existing fountain space was explored. The idea of his stone work within water excited the task force. Questions came up concerning the re- vamping of the fountain and how that might be handled both technically and financially. Would the city provide any funding for the renovation? Should the water lines, technical work, etc be handled by the city and sent out for bids? Thus leaving the art fund to pay for only the artists' work. J.Straus was not sure if those issues should be separate. The two parties should probably work together to avoid problems down the line. D.Porter and A.Stepper to investigate this further. J.Straus should proceed with an estimate from Isherwood. —tf� �,,._ "A"A J.Straus inquired aZstateHe If he is to now oversee three (3) projects and not the two (2) as his contract ay that the same person represented the 2 artists that the Task Force chose otsos). Perhaps he would have some power to negotiate a better price for the both pieces; thus freeing up some of the costs that could be moved over towards the Isherwood pieces and his fee. This is all to be determined by the new estimates that J.Straus will be firming up later on this week. r� T A.Stepper asked that J.Straus include the idea of stone benches around the Isherwood • piece wherever it may be installed. The sculpture should become a focal point and a place for the public to gather. The benches or seating area may become part of the art project. City "green metal" benches would not be desired around this piece. D.Porter made a motion to have J.Straus proceed with initiating contracts with both Tim Prentice and Costos Varotsos. $3,000 for each artist to visit the proposed sites and then design a model or computer generated animation. Task Force and J.Straus would be present with the artists when they arrive to inspect the sites. A.Stepper would arrange a meeting with each artist 1 day apart. This way, J.Straus could meet both artists in one trip from Chicago. J.Straus would then present either renderings or models to Task Force when completed. City Council would then need to approve before actual site work would begin. A.Stepper to call Len Rubin, City Attorney, to let him know that 2 contracts, to serve as "boilerplate" examples, would be comin -in from J. Straus. J. Straus said it would not be necessary for the artists to be present for Joel to show the Task Force the artists' concepts. If the artists want to present their work, Joel will allow them to do so, but all of their costs will still have to be a part of the $3,000 initial concept fee. L.Rubin would need to put them into a standard "city" format for both Prentice and Varotsos. L>Rubin to coordinate with Joel Straus on specifics. • New Business: Adiournment: Meeting adjourned at 9:OOpm Approved: • David Porter Raymond Katz_ Caren Hackman Sheryl Wood,— Cynthia Grey Howard Ostrout ANO MII 1 A�431 Jeffrey Blakely 'e_ Palm8eachGardens Evaluation Form ' July 23.20O1 INTERIOR Description Creatvity I . the architecture/ ship landscape I pow-lo- 10 excenentlo poor-0- 10 exceaent,L�� 10 excelent ob, Hashimoto Kite Installations Notes TechnicaY structural budget issues / uuvpumwv . - FreUoon Planetary \ "u'=~~~^ rim Prentice | � feathers Kinetic ----- ! ----' ----- ---' ------- — -----/ ! ! Lincoln Schatz Acrylic ' ------------ Wnod�h�� ''-- r � �- JumesSudo ' ho�� - , - -' '- _---_'- . � i CustusVonotsos Glass Stone ~ ° Palm Beach Gardens Evaluation Form July 23, 2001 I EXTERIOR ! Description A ' i Craftsman- Integratation with Creatvity •: . I the architecture/ Notes • ships I I I landscape 1 poor► 10 excellentll Poor.. 0- 10 excellent 1 poorP 10 excellent TechnicaU structural budget issues Howard Ben Tre Bronze and Glass John Buck Figurative I j Deborah Butterfield Horses I I John Isherwood Stone I 1. Jerry Peart i Painted Aluminum ' — - - -- -- Pedro De + Brass & stainless I Movellan Kinetic Sculptures i George Rickey Kinetic Sculptures Lincoln Schatz I Plexi -glass Costas Vorotsos Glass and Steel I 6 CALL TO ARTISTS WON PGA BOULEVARD FLYOVER TOWERS Bid No. 2004 -04 -018 March 7, 2004 Prepared By: Joel Straus Consulting, Inc. in cooperation with The City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, Florida 33410 CITY OF PALM BEACH GARDENS, FLORIDA 10500 N. MILITARY TRAIL, PALM BEACH GARDENS, FL 33410 CALL TO ARTISTS PUBLIC ART PROJECT REQUEST FOR PROPOSALS for PGA BOULEVARD FLYOVER TOWERS PROPOSAL NO. 2004 -04 -018 The City of Palm Beach Gardens is in search of an artist to design, fabricate, and install four separate outdoor sculptures, art pieces, or aesthetic enhancements to be placed on four (4) concrete towers currently being constructed on State Road No. 786 (PGA Boulevard overpass) by the Florida Department of Transportation (FDOT). The selected artist will design art works which can be viewed from several different vantage points as specified in the FDOT Contract Plans. Each sculpture should be conceptually unique, but all of the sculptures should ultimately be related to create one work. Artists are encouraged to incorporate light and and /or kinetic elements. The budget for the project is $250,000 and covers all costs associated with the project including artist fee, design, fabrication, lighting of the project, construction, installation, travel /transportation. The successful Artist will have demonstrated through the submission of proposal materials, the capability to successfully complete the project with an innovative approach to the interior and exterior space. Forms must be obtained by calling the City Clerk's office at (561) 799 -4122. All proposals not submitted on the required forms will be subject to rejection. Proposals must be signed in ink in the space(s) provided on the Proposal Form(s). The proposals shall include all information requested on the form(s). Sealed proposals must be received on or before May 3, 2004 at 2 p.m., (Local Time), at the office of the City Clerk, 10500 N. Military Trail, Palm Beach Gardens, Florida 33410. Normal City business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, except holidays. Any proposal received after the specified time will not be considered. The Proposer is solely responsible for ensuring the proposal is received on or before the deadline. On the package containing the proposals shall be written in large letters: Proposal For: PGA BLVD. FLYOVER TOWERS CALL TO ARTIST To Be Opened: May 3, 2004, 2 p.m. All proposals will be opened in the City Council Chambers at 2 p.m., May 3, 2004. It is agreed by the Proposer that the signing and delivery of the proposal represents the Proposer's acceptance of the terms and conditions of the Specifications. The City of Palm Beach Gardens reserves the right to reject any or all proposals, in whole or in part, with or without cause, to waive any informalities and technicalities, and to award the Contract on such coverage and terms it deems will best serve the interest of the City. Criteria utilized by the City of Palm Beach Gardens for determining the most responsible Proposer includes, but is not limited to, cost, whether the bidder meets the City of Palm Beach Gardens published Specifications, the Proposer's experience, skill, ability, financial capacity, and any other factor which could reasonably be asserted as being relevant to successful performance. Any questions regarding this RFP should be directed in writing to: Jennifer Mikulski City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, FL 33410 Fax (561) 799 -4134 Publish Date: Sunday, March 7, 2004 The Palm Beach Post PROPOSAL #2004 -04 -018 Call To Artists — PGA Flyover March 7, 2004 PROJECT SUMMARY Project: PGA Boulevard Overpass Towers Location: State Road 786 (PGA Boulevard) east of 1 -95 Budget: $250,000 for the design, fabrication and construction /installation of artwork, amenities and enhancements. BACKGROUND City of Palm Beach Gardens The City of Palm Beach Gardens is residence to over 35,000 people and is located on the southeast coast of Florida, approximately 10 miles north of West Palm Beach. The City is undergoing rapid growth and anticipates its population will increase to around 50,000 by the year 2010. Art in Public Places Ordinance The city has had in place its Art in Public Places ordinance since 1988. This ordinance requires that all non - residential developments over $1- million in total development cost provide a percentage of the development cost to public art, or contribute to the City's art fund. From the art fund, the Art Advisory Committee is authorized to make recommendation to the City Council to purchase works of art for public spaces in and around the city. Project Consultant Joel Straus Consulting (JSC) was selected by the City of Palm Beach Gardens (PGA) to oversee management of the most recent Art in Public Places project, the PGA Flyover Sculpture Commission. JSC is a Chicago -based art consulting firm that specializes in curating and developing national and international public art programs. Art Advisory Committee The Art Advisory Committee is comprised of City residents from a variety of professions, all with a strong interest and commitment to public art. The Committee is comprised of: two (2) artists, one (1) architect, one (1) attorney, one (1) banking executive, one (1) sculpture fabricator and maintenance expert, and one (1) art teacher /photographer. PROJECT SCOPE The City of Palm Beach Gardens is in search of a artist to design, fabricate, and install four separate outdoor sculptures, art pieces, or aesthetic enhancements to be placed on four (4) concrete towers currently being constructed on State Road No. 786 (PGA Boulevard overpass) by the Florida Department of Transportation (FDOT). The selected artist will design art works which can be viewed from several different vantage points as specified in the FDOT Contract Plans. Each sculpture should be conceptually unique, but all of the sculptures should ultimately be related to create one work. Preference will be given to concepts that incorporate light and and/or kinetic elements. P RO PO SAL #2004 -04 -018 Call To Artists — PGA Flyover March 7, 2004 BUDGET The total not -to- exceed budget for the commission for all four sculptures is 250,000 The budget includes artist fees, gallery commission (if applicable), all materials, lighting of the project, fabrication, transportation, on -site project management, installation, installation equipment, engineering fees, insurance fees, all artist travel costs to the site, and all fees associated with the sculptures. ARTIST ELIGIBILITY Open to all Artists at least 18 years old. Students are not eligible. Artists must be able to demonstrate through the submission of proposal materials, a proven tract record for having successfully integrated artwork and /or amenities into buildings, and /or plazas utilizing the materials necessary to meet the project goals and guidelines provided below. PROJECT GOALS The goal of the project is to commission artwork for PGA Boulevard that: (1) Are of an original, site specific design. (2) Provide the opportunity for area residents, visitors and employees to experience innovative and engaging works of public art that also function as public amenities and enhancements. PROJECT GUIDELINES The artwork, amenities and enhancements must: (1) Be fabricated in materials that will withstand the heat, humidity, wind, drought and other environmental and climatic conditions common to the region as specified by regulatory codes. (2) Have an anticipated, 50 year life span. (3) Have minimal maintenance requirements. (4) The artwork amenities and enhancements shall comply with all Federal, State and local rules, regulations, ordinances, guidelines and /or directives. SUBMISSION CHECK LIST To be considered for this project, the following items must be included in the preliminary submissions: (1) Application Form: Complete, sign and date application attached. (2) Artist Resume: A current resume emphasizing public art experience including budget size of past projects. (3) Slides in Sheet: Not to exceed 20 (twenty), 35 mm slides (per artist), slides to be labeled with index number, artist name, title, date, dimensions, medium, and orientation. Please complete attached "Slide List Form" to be submitted with proposal. CD Rom Option (in lieu of 20 slides): Not to exceed 20 images, images should be in a MS Power Point TM presentation format with numbers and titles corresponding to the slide sheet list below. (4) Corresponding Slide List: Number of slide, artist name, title, dimensions, medium and price (even if sold or unavailable), and indication of availability. (5) Preliminary Concept Drawings: It is at the Artist's discretion to submit no more than five drawings to illustrate a preliminary proposal and design concepts. Bonus points shall be awarded for submitted drawings that demonstrate exceptional aesthetic quality. PROPOSAL#2004 -04 -01 B Call To Artists — PGA Flyover March 7, 2004 (6) Written Proposal: No more than two pages outlining the relationship between the slides presented and Artist's proposal; the relationship between the proposed work and the roadway; how the proposed work meets the project's goals and guidelines; and background information that support the Artist's qualification to complete the project together with all drawings and design concepts to be attached. (7) SASE: If any Proposer desires to have their slides returned after the selection process is complete please include an appropriately sized self- addressed, stamped envelope /container along with a compact disc that contains the same digital photographs that will be kept by the City in lieu of the slides for record keeping purposes. Every sheet/document should be labeled with name of applicant. Collate in exact order, using 8 -1/2 x 11 sheets: • Application form • Artist Resume • Slides in Sheet • Corresponding Slide List • All slides must be labeled in accordance with the above guidelines • Submissions must be complete for consideration Please note: The scale of the sculpture suggests that artwork be approximately 10' H x 7' x 7'. Selection for Proposal development will be based on the portfolio submitted and concept drawings. Preference shall be given to qualified Florida residents. SUBMISSION INSTRUCTIONS 1. One original and eight copies of the preliminary proposal submissions must be delivered by 2:00 p.m. E.S.T. on May 3, 2004. Submissions not delivered by the time and date specified will be returned to Artist unopened. Please send proposal materials to: City of Palm Beach Gardens City Clerks Department 10500 N. Military Trail Palm Beach Gardens, FL 33410 2. The artist must complete, sign and date the application attached. Application should be typed or handwritten in ink, in clear legible print. 3. Place application on top of other proposal materials. 4. Artists who submit incomplete proposals may be eliminated from the review process. 5. The City of Palm Beach Gardens will make every effort to protect proposal materials. 6. However, the City shall not be held responsible for the loss or damage of any materials submitted. 7. Only one set of slides is required. SELECTION PROCESS The selection process will occur in two phases. In the first phase, the Art Advisory Committee will review the submission material requested and select no more than five semi - finalists. In the second phase, the semi- finalists will present an in- person, fully- conceived proposal including images, scale models, or other materials which will illustrate the concept of the proposal to the Committee. An PROPOSAL #2004 -04 -01 B Call To Artists - PGA Flyover March 7, 2004 itemized budget must also be included in the proposal. Each semi - finalist that makes a live presentation will receive an honorarium of $3,000.00 for materials, transportation and lodging for site visits and presentation of the proposal, and any other costs associated with the proposal. Following the presentations, the Committee will select a finalist. The finalist's proposal will be reviewed by the Art Advisory Committee for comment and then recommended to the City Council for approval. SEMI- FINALISTS' REQUIREMENTS Semi - finalists will be required to make a live presentation of their proposal to the Art Advisory Committee on July 19, 2004. Presentation materials must be delivered to the City Clerks Department that day and need to include: (1) Conceptual Approach: Three - dimensional model, detailed drawings or other depiction as specified by the Project Consultant. (2) Written Statement: A typewritten proposal that specifies how the conceptual approach relates to the site and how the artwork, amenities and /or enhancements address site needs. (3) Material List: A list of proposed materials to be used to complete the project. (4) References: Name, address, telephone number and e -mail address (if known) of three references who have commissioned Artist on a similar- or large -scale project. (5) SASE: An appropriately sized self- addressed, stamped envelope, mailing tube, carton, etc. for return of proposal materials. FINALIST'S REQUIREMENT The finalist will be required to perform the work under contract with the City of Paim Beach Gardens, a sample of which is attached hereto and incorporated herein as Exhibit 10. Prior to contract execution, the finalist will be required to seek input from the City's Project Consultant, and to meet with a City of Palm Beach Gardens Project Manager to develop a detailed plan, budget and timeline based on the proposal presented. The contract fees, time frame, installation /construction requirement will be negotiated between the finalist and the City. Regardless of the foregoing, the Finalist shall be required to comply with the contract terms including, but not limited to insurance and permit requirements. Upon execution of contract, a Notice to Proceed ( "NTP ") will be issued. SELECTION CRITERIA In the Preliminary Review Phase, a combined scoring system of pass /fail and points will be utilized to select up to five semi - finalists based on the following criteria: 1. 45 points Aesthetic quality and innovation 2. 40 points Experience and competence in similar scaled commissions 3. 15 points References 4. 15 Bonus points aesthetic quality of Preliminary Concept Drawings 5. 5 Bonus points Florida resident In the Final Review Phase, a point -based scoring system will be utilized to select a finalist for recommendation to the City Council. Scores will be based on the following criteria as demonstrated in the presentation, proposal materials and through reference check. 1. 40 points Aesthetic quality and appropriateness for the location site 2. 20 points Experience in similar commissions 3. 20 points Quality and Reasonability of cost and fee evaluation materials PROPOSAL #2004 -04 -018 Call To Artists - PGA Flyover March 7. 2004 4. 20 points Suitability and durability of materials and potential impact for future maintenance issues The City is not required to select semi - finalists nor is it under any obligation to select a finalist or bring the project to completion if in the City's sole judgment, Artists or proposals do not meet eligibility requirements, project goals and /or guidelines. The City has the right to reject any proposal, at any time beginning with the selection process through to installation on the grounds that the proposal or artwork, amenities or enhancements appear to have a fault in fabrication; pose a safety hazard including but not limited to standards as defined by OSHA; are fraudulent or non - authentic; require special maintenance or landscaping other than which had been previously identified and agreed to by the City; does not meet project goals and guidelines. Any substantial deviations from the Finalist's approved design must be approved by the City Council. SELECTION PROCESS TIMELINE This timeline is subject to change without notice. March 7, 2004 Call to artist notification May 3, 2004 Deadline to receive entries May 2004 Evaluate entries May 24, 2004 Selection of semi - finalists' proposals June 2004 Production see "Semi- finalists' Requirements") July 19, 2004 Semi - finalists' Proposals due with presentations to Art Advisory Committee August 5, 2004 Artist selection recommendation by Art Advisory Committee Se tember 2, 2004 A rove Artist contract by City Council CONTACT INFORMATION For further information, please contact in writing: Jennifer Mikulski City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, FL 33410 Fax (561) 799 -4134 E -mail: imikulski(a pbgfl.com EXHIBIT LISTING 1. City of Palm Beach Gardens Location Map 2. PGA Boulevard Overpass Location Map 3. Upper Level Site Map 4. Lower Level Site Map 5. PGA Flyover Renders Elevation Looking South 6. PGA Flyover Rendering Looking East 7. Plan of Art Location 8. Tower Elevation 9. Sample Contract for Semi - Finalists 10. Sample Contract for Finalist 11. Appendix I - Artist's Agent Authorization P RO P O SAL #20 04 -04 -018 Call To Artists — PGA Flyover March 7, 2004 City of Palm Beach Gardens, Florida Flyover Art Project Proposal No. 2004-04-018 Public Art Application Form Submissions must be postmarked no later than May 3, 2004 PLEASE TYPE OR PRINT Last name: First name: Date: Contact address (PO Box not acceptable): Company: Street: City, State, Zip: Tel: Email: Fax: Web: Gallery affiliation (if applicable): Tel.: Signature of Applicant: Please be certain to review the Submission Check List Incomplete applications are subiect to rejection. P RO P O SAL #2004 -04 -018 Call To Artists — PGA Flyover March 7, 2004 8 SLIDE LIST FORM Please Type or Print: Index Artist Name No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Medium Date �rice Available Title Dim. (inches) HxWxD E Slide Sheet and Slide Index Layout Slide Index Number 35 mm Slide Layout 2. Last Name, First TITLE, Date Orientation Dot (bottom right corner) Medium • Dimensions Slide Index Form Index No. Artist Name Title 1. 2. 3. Page Order of Submission anonoe�u.naaroie war leo 10. 4 i; 3 Palm Beach Gardens Flyover Project Project Location The City of Palm Beach Gardens is approximately 14 miles north of Palm Beach Intemational Airport. Upper Level Detail Drawings not to scale. Lower Level Detail • r t r 7� HIML. Sri w. 9' :13 R mi��- `1 �_ M1,11!�~i�tct3 ItTI�tl11 L�yL�>yNI�Zr1 � w_ ,ilfi / /may'`" }011�1II1■I,I�TMf ■���...`.I t1/ ICI �if1 �A �/t �' .—Y;•zit't!'rl°' rrmurrYntt's.+�te .i �ll�rilt►� Drawings not to scale. Lower Level Detail • r t 4R.. d� 9' :13 R z_ M `1 � :. :. z,' �/t �' .—Y;•zit't!'rl°' rrmurrYntt's.+�te �ll�rilt►� 1.�. ..:..i0 Schematic showing relative location of towers. North Palm Beach Gardens Flyover Project Renderings Palm Beach Gardens Flyover Project Tower Plots a,►TU +an .aanriw. nrc.sr fASRCTE [LE r PrCCD A.o.'rxE'rUMt /NCEISr MtXT[ -- wr.rmac.c rn'rasr m.rxrC - -[uwST= Sax w man.rrE. rKx mwc MC W mcxrt STMU eiw asc• r* ,v XTEIM'" C90" ^%%W CooY'E TOWER EUVATOV to." I • AlI L f x{bina roifA ! • t ! . [lA -lrfr + rn.E+• x a u.a . ti[wvp ro.P . -. s r fu .nor Plan of Art Locatiojn� 5-W m. 3J& M" wa 254 mn VN7 RYP) -- ° 2032 ms MM 3.ISI 76E me X I62 mA fWF HATCH UNE OF ARCHITECTURK PRECAST BELOW a ART OWECT TO BE DCTERMINEO SC *: Z54 mm STUCL77 ON CYU- ---'— � ►i 20.71 em CMV UNE OF CCMC BEAM BELOW ROOF on", 40M rtvn x #X4 mn OVER FLOW LWMN COAL COL c PLAN TOWER MTH LEVEL) AR -p N.T.S Drawings not to scale. SEMI - FINALIST AGREEMENT THIS AGREEMENT is made and entered by and between the City of Palm Beach Gardens, 10500 North Military Trail, Palm Beach Gardens, FL 33410 ( "City ") and ( "Artist ") whose address is WITNESSETH: WHEREAS, working in conjunction with Joel Straus Consulting, the City's Art Consultant, the Art Advisory Committee has recommended retaining Artist for Phase 1 of Request for Proposal (RFP) No. 2004 -04 -018 for the design, fabrication, and installation of four (4) outdoor Sculptural Elements by artists to be placed on four (4) concrete towers being constructed or now constructed on State Road No. 786 otherwise known as PGA Boulevard Overpass located in the City of Palm Beach Gardens, Florida, (herein after referred to as "Site ") and collectively referred to as ( "Sculpture or Pro' ). Phase I is delineated under Semi Finalists' Requirements of the RFP. NOW, THEREFORE, in consideration of the mutual herein contained the parties agree as follows: ,, Project Description A. The Project shall consi Phase 2: Design Implementation; and C. TI outdoor sculptu Sculptures sh shall comply outdoor cons D. Proposal sh Budget is it insurance a lighting and unless othe accordingly: shall be pur s and obligations ;matic Proposal; of the Sculpture. by the City. B, ship, and ®Istall site - specific, to as designated in the RFP. The led into, the existing location and I state specifications pertaining to le ulpt a ed from the design concept of the Schematic I get n arceed $250,000, ( "Project Budget "). The Project I ork n fees, fabrication of the Sculptural Elements, uir eats if any, all travel costs, shipping, crating, installation, is ociated with the implementation of the Schematic Proposal, ifi y excluded in writing. The Project Budget is allocated .hall consist of two (2) payments; Phase 2 and Phase 3: payments e Finalist Contract incorporated in the RFP. -1- E. The Artist shall be responsible for hiring and paying for a structural engineer and other such design professionals, licensed in Florida, to design and connect the Sculpture. The installation and costs of all connection systems to the Fly Over referenced herein and the Sculpture shall be the Artist's responsibility. 2. Schematic Proposal The Artist shall create a Schematic Proposal for the Site in a mutually agreed upon format (model, drawing, video, etc.) which shall consist of: (1) the design intent, the approximate proportions and size of the Sculpture, and the materials used; (2) a projected budget of itemized costs including fabrication, installation, fees, travel expenses, insurance /bonds if required, and any delivery charges to the Site ( "Proposal Fee "); and (3) the length of time to complete the Project; (4) a detailed description of routine maintenance that the Sculpture shall need. The Artist shall provide a detailed and explicit description of any special equipment, methods, and changes to the Site that will be ne,dv' ssary for the implementation of the Project. All visits to the Site deemed necessary.by t16Artist shalt be included in the Proposal Fee. The date for completion, present - -` rid delivery of the Schematic Proposal is to be mutually agreed upon by the p o later than 3. Payment and Invoicing A. Payment for Phase 1: Schem initial sum of one thousand five hundred doll by both parties. The City eshall he Ar dollars ($1,500) upon delivsentt the agreed date of complet I of included into th e total no Pro foregoing, nothin n s o tru 3 of said Proi Iropo I, the ity s pay the Artist an B. ist shasu 1) i oice f ayments of $1,500 for a total of $3,000. Artist hall ref n 3. f the F ver Schematic Proposal Agreement. Invoice shall addre folio 1,50 xecutio of this Agreement i ad ne tho, r and five hundred fit e erratic Proposal to the City by h ee for the Schematic Proposal is e f $250,000. Regardless of the of contract for Phase 2 or Phase Cit f Palm a Garde®r, 10 No iii Trail Pal Bea a s, Florida 33410 Att nq o Artist shall fa�f the invoice to: Joel Straus at (773) 442 -0091. -2- 4. Authorization There is no agreement, either expressed or implied, that the City shall enter into a Contract or issue to the Artist a Notice to Proceed for Phase 2: Design Implementation of the Project or for any other phase. If the City accepts the Schematic Proposal of the selected Proposer, the City may enter into a Contract with the Artist to continue to the next phase of the Project. Completion of the Project shall be on a mutually agreed upon schedule and shall stipulate the approved funds for each particular phase. 5. Intellectual Property Rights If the City accepts the Schematic Proposal, the Artist shall grant to the City title to the Schematic Proposal, models, drawings, digital images, and video, in addition to a non- exclusive royalty -free license to reproduce analogue and digital images of the Schematic Proposal for advertising and publicity purposes only. 6. Miscellaneous Provisions A. This Agreement constitutes the entire ur the parties with respect to the subject matter hereof. between B. All of the terms and provisions of this A ement, whet r so expressed or not, shall be binding upon, inure to the bene f, an a enforceabl y the parties and their respective legal representatives, succe rs, an ermi ed as s. C. If any part of this A ent i trary ited r deemed invalid under applicable law or re u ion be inappf ble and deemed omitted to the extent so con , pro ited in id, the remaind ereof shall not be invalidated thereby and sh be giv full ce d e ct so far as sible. D. a and ans nt plated by this Agreement shall be governed by, e a forc ac d e with, the laws of the State of Florida witho n con is of I ciple. Venue of all proceedings in connection h Ii Jhatev c ely Palm ch County, Florida, and each party hereby waive s spec ri is may have been in the selection of venue. E. may n modified unless such modification is set forth in writing and sized by Sh lorties. F. Nis AgWme'R may not be assigned without the prior written consent of all parties to thisogr nt. G. OWereby understood and agreed that in the event any lawsuit in the judicial system, federal or state, is brought to enforce compliance with this Agreement or interpret same, or if any administrative proceeding is brought for the same purposes, the non- -3- prevailing party shall pay to the prevailing party reasonable attorney's fees and costs, including appellate fees and costs. H. The effective date of this Agreement shall be as of the date it has been executed by all the parties hereto. I. This Agreement may be terminated by the City at any time for convenience upon seven (7) days prior written notice to Artist. Should the City terminate this Agreement, Artist shall be paid a total fee of $3,000. The City shall be relieved of all liability hereunder. J. This Agreement shall not be construed against the party who drafted the same as all parties to this Agreement have had legal and business experts review the adequacy of the same. (The remainder of this page intentio -4- IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. CITY OF PALM BEACH GARDENS, a Florida municipal corporation Date: Attest: Patricia Snider, City Clerk Eric Jablin, Mayor -5- FINALIST AGREEMENT THIS AGREEMENT is made and entered this day of , 2004 by and between the City of Palm Beach Gardens, a Municipal Corporation whose address is 10500 North Military Trail, Palm Beach Gardens, Florida 33410, (herein after referred to as "City ") and a Corporation whose address is (" herein referred to as Artist "). RECITALS: WHEREAS, the City issued a Request for Proposal Number 2004 -04 -018, hereinafter referred to as ( "RFP ") for the design, fabrication, and installation of four (4) outdoor Sculptural Elements by artists to be placed on four (4) concrete towers being constructed or now constructed on State Road No. 786 otherwise known-as PGA Boulevard Overpass located in the City of Palm Beach Gardens, Florida;(herein after referred to as "Site ") and collectively referred to as ( "Sculpture o�.P , cf " }, and; WHEREAS, the Artist responded to the RFP arns 'selectec�by the Palm Beach Gardens City Council pursuant to the RFP at ouncil meeting he ld on as the responsive, respo roposer;and the City Council accepted the Proposal and respons the the RFRvvhich was deemed Phase 1 of the Project ,and; WHEREAS, the parties wish to enter into this A nt for Phase 2: Design, Development, Fabrication, and Pha3: Slypp�g an allation of Sculpture. NOW, THEREFOREEn co obligations and pgofts h in c Article 1. SC mlial representations and 3souree as follows: 1.1 Phase Desig e p . T Artist sIF611 perform all services and furnish all sup s, ma all d e t as necessary for the design, execution, fabrica n, tran ion, in I n and lighting of the Sculpture at the Site. 1.1.9 cfura n esign eview. On -or before sixty (60) days after the ecutio ; of Agreement, the Artist shall prepare and submit to the City review Co truction Documents ( "CD "), and said CD's shall comply pplicable laws, rules, regulations, codes, ordinance, directives delines, whether Federal, State or local for Sculptures and the Ilation of the same. In addition the Artist shall be required to supply e detailed specifications and drawings of the Sculptures within the CD, including connections to the structural base of the towers, and lighting of the same as it relates to the site. All such CD's shall be sealed by the 1.1.2 appropriate licensed Structural Engineer, Civil Engineer and other such design professionals required of which shall be licensed and in good standing within the State of Florida. The detailed working plans, specifications, and drawings shall include detailed installation plans and lighting plans within the CD. The CD shall also include instructions for the appropriate maintenance and preservation of Sculptures and shall be submitted with the Construction Documents. The Artist shall also supply a Final Cost Quote within the CD for the Project. On or before fourteen (14) days after receipt of the CD, the City shall review the CD which includes, but is not limited to, the working plans, specifications, and drawings of the Sculptures and advise the Artist in writing whether said CD, the plans, specifications, and drawings, including the lighting plans and the cost thereof, are acceptable to the City as submitted. The Artist shall submit a Final Cost Quote for the CD concurrently with the CD package, and the c( substantiated with backup quotes from subcogig Artist, if any, at the time the cost quote her ' include Artist's fees for the Sculpture. If JWz l maximum Project Budget set forth in se n 2.1, discretion: (a) require the Artist redes the pi Cost Quote to the established imu moun forth in section 2.1 at no extra to th i at no cost to the Cites► forth in the shall be d suppliers of the artist shall also cote exceeds the may, in its reduce Final 3udget as set Won the project s ifi ns, and dra gs, or any parts Jet City shall so vise the Artist in i he Artist sha I revise the CD's l , specifications, and drawings h acting in good faith, shall ents. Nothing herein, however, a Project at no cost to the City and liability hereunder. ;o pr a and submit to the City such additional )n, graphic, non - graphic, and /or descriptive drawings of is requested by the City. 202M of the Sculpture. After the City accepts and approves the Construction Documents, specifications, drawings of the PWj pture, lighting and Final Cost Quote, Artist shall furnish to the City in writing a proposed schedule for fabricating, transporting, and installing the Sculpture. The City shall advise Artist in writing if said proposed schedule is acceptable within seven (7) days after receiving the proposed schedule. 2 If the proposed schedule is not acceptable to the City, Artist and the City shall discuss the City's objection(s) to the proposed schedule, and the proposed schedule shall be revised so that it is acceptable to the City. The City's acceptance of the proposed schedule shall be in writing and shall be made in good faith. After written acceptance of the schedule by the City, the schedule may only be amended by written agreement between Artist and the City. Upon receipt of the City's written acceptance of the schedule, Artist shall provide such insurance and a form of surety if required by the City and commence to fabricate the Sculpture pursuant to the agreed upon schedule and in conformity with the plans, specifications, drawings, CD's and price that were accepted and approved by the City. Artist shall not deviate from the plans, specifications, drawings, CD's and price that were accepted and approved by the City without the prior written authorization from the City. The Artist agrees that prior to the fabrication, they shall submit for approval to the City's Risk Management Department insurance that the Risk Management Department deems necessary for the faithful completion of the Project including any paypnpr t "and form of surety, if required. The City shall determine such deductibles for the insurance and /or surety it determines and the ambPfiv,the reto. During the fabrication of the Sculpture, the City and any re{esenta>(ves thereof shall have the right to inspect the Sculpture at reasonable tim s. a 1.2 Phase 3: Delivery and Installation. Tho,Artist shall notify the City and all other governmental authorities having jurisdiction over)the project in?•writing forty -five (45) days prior to the time the Sculpture is competed`and is ready for delivery and installation at the Site City ocone of its7representatives, at the City's discretion, shall upon le notice to the Artist inspect t4Sculpture before delivery to the Site. wri acceptance by ',the City, the grist shall coordinate, deliver a install e Sculpture on site, including the installation of the Sculpt nn ons t e touters' structures, and lighting. The Artist with the assist, th ity s coordinate all installation activities with such govern`, ntal tie urisdiction over the same, including but not limited to the 06' rida D Tran ` rtation,.(FDOT). 1.3 Post - Installation h ist s II available to attend any inauguration or presentation ce s relating to the Sculpture at the Site, provided such ceremony occu o ter tharnTthree (3) months after installation is complete. 1.4 Final Acceptance. Within seven (7) days after the Sculpture is installed at the Site, theCity shall advise Artist in writing whether the Sculpture as installed is acceptable.." F'tnal Acceptance" of the Sculpture by the City shall occur when the City adO, es'A tist in writing that the Sculpture is acceptable. Title to the Sculpture shall pass from Artist to the City, subject to the provisions of Articles 6 and 7 Herein, when the City notifies Artist that the Sculpture is acceptable. Final acceptance shall not be withheld if the sculpture conforms to the plans and specifications in the Construction Documents and the Price Quote. The parties hereto understand that the City may assign all of its rights to the artwork to FDOT or its successors and assigns. 1.5 The Ownership of Documents, Models. Upon Final Acceptance of the Sculpture by the City, the Artist shall grant to the City title to the Schematic Proposal, models, drawings, digital images, and video and any other items involving the Project. This provision is in addition to and other prior assignments of rights. Article 2. COMPENSATION PAYMENT SCHEDULE AND INVOICES. 2.1 The City shall pay to Artist a fee in the amount of $ , inclusive of any gallery commission. This Artist fee shall be payable as follows: 2.1.1 Preliminary Design Proposal. The City has paid the Artist an initial fee of Three Thousand Dollars ($3,000) for Phase 1: Schematic Proposal. This initial fee may be retained by the Artist and no part of it shal,;be refunded. 2.1.2 Phase 2. Design Development, Upon execution of this Agreement, the City shall pay the Artist the sum of $ rt `' 1&ss the $3,000 previously paid, for a total of $ AgW payments are to be made within thirty (30) days from receipt of invoic 2.1.3 Construction Documents and Final Cost (motes Approva Upon City's Aki approval of the Construction DO, uTents d Final Cost uote, the City shall pay the Artist the sum of $ = All x, payments are to be made within'tFi tty (3 y rom re ipt of invoice. 2.1.4 50% Fabricatio° The City shall pay: the Art st the sum o at such point in t fabrication of the component materials • f the Sculpture whereby the c ponents are such that the Sculptures can be examined in i �1 �irety and n be inspected by the Cit� for their conformity to the spet;ificat' s set forth in the Construction Documents. 2.1.5 1 ,0% Fabri ation. The city shall pay the Artist the sum of $ at such point as the fabrication is complete and can be inspected by the City for the conformity to the specifications as set forth in the Construction Documents. 2.1.6 Phase 3: Shipment and Execution of the Sculpture and Installation. The City shall pay Artist a final payment of $ after final installation of the Sculpture on the Site when it notifies the Artist that the Sculpture is in conformity with the CD's, plans, specifications and drawings previously approved by the City. The total payments made by the City shall not exceed the total fee found in Section 2.1. 4 2.1.7 Invoices: Artist shall submit one (1) invoice for four (4) payments corresponding to the 2.1.2 through 2.1.6 for a total of $ excluding the $3,000 in 2.1.1. Artists shall reference section Article 2. of the Flyover Agreement. Invoice shall be addressed as follows: City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, Florida 33410 Attn: Angela Wong Artist shall fax copy of the invoice to: Joel Straus at 773- 442 -0091. 2.2 Taxes. Any and all taxes, including but not limited to, sales, use, or excise taxes, and any and all similar charges relating to the Sculpture and any services and materials provided by Artist shall be paid by the Artist. The Cit g a tax - exempt entity, shall not pay any sales tax incurred by the Aw 2.3 Artist's Expenses. The Artist shall be solely respo r the payment of expenses incurred in making submissions to th nd all travel expenses incurred by the Artist and the Artist's agents an ployees in performing the services required under this AgreemAbider 2.4 Artist's Agent. ll ent for the Artist with respect to all payments m thy e Artis #ES agent in joint check form as provide all ayment to Re Artist pursuant to the terms of this A en ay II o be made in- int check to the Agent, if any, and th rtist. Article 3. TI 3.1 Early C pletio ices. The Art sllPfl be solely responsible for any and all nsport n d sto ' e costs res g from the completion of his/ her /its ices h er p, toe time agreed upon for installation of the Sculptu at the e. Article 4. W 4.1 Warranti of Tff . ThLFArtist represents and warrants that: (a) the Sculpture is solely t re f the artistic effort of the Artist; (b) the Sculpture is unique and original s not infringe upon any patents or copyrights; (c) that the Sculptu r a duplicate thereof, has not been accepted for sale elsewhere; and (d) the Sculpture is free and clear of any liens from any source whatsoever. 4.2 Warranties of Quality and Condition. The Artist represents and warrants that: (a) the execution and fabrication of the Sculpture will be performed in a professional manner; (b) the Sculpture, as fabricated and installed will be free of defects material and workmanship, including any defects consisting of "inherent vice ", qualities which cause or accelerate deterioration of the Sculpture, or negligence, gross negligence in the material structure or installation methods of the Sculpture; and (c) maintenance of the Sculpture will not require procedures other than those described in the CD's, detailed plans, specifications, and drawings that were accepted and approved by the City. Article 5. RISK OF LOSS, INSURANCE AND INDEMNITY. 5.1 5.2 5.3 5.4 Risk of loss. The Risk of Loss or damage by any cause or any reason to the Sculpture shall be borne by the Artist until Final Acceptance and the Artist shall take steps such as is necessary to protect the Sculpture from loss or damage until Final Acceptance. The Artist shall maintain all insurance as is required by this Agreement and name the City as additional insured on all poljsts. Artist's Life Insurance and Disability. From the date of installation and acceptance by the City, the Artist sha ' carry life and disability insurance in favor of the C' such coverage to the City) in such an amount City's Risk Management Department and such urai reimburse the City for the actual amos paid the to his death or disability. The City's Responsibility. Sculpture shall occufen Sculpture pursuant t responsibility shall n 4.2 and shy be Article 6. 6.1 Ifient until final /its expense evidence of )riate by the e sufficient to time to time prior onsibi for the ha Accept ce of the ling the for ing, the City's ited by the ist in Paragraph warranties provided therein. BuffiTh i o t, and save harmless the City, ents, c s, and employees from and ages, ims, patents claims, suits, matters, :luding attorney's fees, which may in any way jals, including any damage to property or performed, or being performed, pursuant to Gener Artist retains all rights under the U.S. Copyright Act, 17 U. S.C. 101 et seq. amended, and all other rights in and to the Sculpture except owners ip and possession and except as such rights are limited by this Section 6.1. In view of the intention that the Sculpture in its final dimension shall be unique, the Artist shall not make any additional exact duplicate, three- dimensional reproductions of the final Sculpture, nor shall the Artist grant permission to others to do so except with the written permission of the City. The Artist grants to the City and its assigns an irrevocable and royalty free license to make reproductions of the Sculpture for non - commercial purposes, including but not limited to reproductions used in advertising, brochures, media publicity, and catalogues or other similar publications or for other purposes. 6.2 Notice. All reproductions of the Sculpture by the City shall contain a credit to the Artist and a copyright notice substantially in the following form: © ARTIST NAME, date of publication. 6.3 Credit to City. The Artist shall use his best efforts to give a credit reading substantially, "work owned and commissioned by the City of Palm Beach Gardens or its assigns," in any public showing under the Artist's control of reproductions of the Sculpture. ^N.d Article 7. ARTIST'S RIGHTS. 7.1 Identification. The Artist shall design, prepare, and�ttstall at theSite, pursuant to the written instructions and prior written approval: 7.4 7.5 7.6 the commencement of any significant repairs or restorations, upon the Artist's fee for such services, this assumes no breach of this Agreement. 7.3.2 All repairs and restorations shall be made in accordance with recognized principles of conservation. 7.3.3 If work is required due to breach of warranties by the Artist within two (2) years after Final Acceptance, the Artist shall correct same, at his /herlits expense. Permanent Record. The City shall maintain on permanent file a record of this Agreement and of the location and disposition of the Sculpture. Artist's Address. The Artist shall notify the City of changes in his address. The failure to .do so, if such failure prevents the City from locating the Artist, shall be deemed to be a waiver by the Artist of the right subsequently to rce those provisions in this Agreement that require the express approv Artist. Notwithstanding this provision, the City shall make every udIMMIe effort to locate the Artist when matters arise relating to the including notifying the Artist's agent. Surviv ing Covenants. The covenants and oblig shall be binding upon and inure to the nefit c executors, administrators, assigns, tr4lillwerees interest, and the City's obligations att and r shall be binding to and un i (10) afte . the obligations impos a Ci b ecti death or incompeten the ist. a 'ty s the Sculpture notice writin th v nts Article 8. 8.1 Article 9. transf other. this Article 7 r heirs, legatees, ;essors in Lure and Site and Artist. However, ninate on the iequent owner of cause each 'all k u wer this Mreement as an independent i ag jective employee of the City and shall indemnify III of i members, agents, officers, and �m an damage, and expenses, including ,es, an sing from any claim by any person or entity that an Independent Contractor. NSFER, SUBCONTRACTING. Pit or Transfer of Interest. Neither the City nor the Artist shall assign or an interest in this Agreement without the prior written consent of the Article 10. TERMINATION. 10.1 If either party to this Agreement shall fail to fulfill in a timely and proper manner, or otherwise violate, any of the covenants, agreements or stipulations of this Agreement, the other party shall thereupon have the right to terminate this Agreement by giving written notice to the defaulting party of its intent to terminate, specifying the grounds for termination. The defaulting party shall have thirty (30) days after receipt of the notice to cure the default. If it is not cured, then this Agreement shall terminate. 10.2 The City reserves the right to terminate this agreement for convenience upon seven (7) days prior written notice to the Artist. Should the City terminate for convenience herein, the City agrees to pay the Artist for work completed up to the date of termination herein. Should a dispute arise as to the amount due, the parties agree to be bound by the decision of the Consultant, Joel Straus. The City shall be relieved from all liability under this agreement uponlitination herein. In the event of default by the City, the City shall p for services performed by the Artist prior to termir questions the reasonableness of the cost of se (J.S. Consulting, 1404 West Thorndale, Ch ica it costs" which shall be paiU In the event of default by the Artist, a sketches, photographs, a er we prepared for submissi Artis option become its pro p ided Sculpture shall pass #d the Ci Th City for daV�ges sustained he by the ArttMi.6`1 '.the.rCity rea such tir de`fhe et` ct a f suc determined. The C conve for he the Ci the we Article 11. C,( sate the Artist ;nt the City Or. Joel Straus Btermine -awrngs, ubmitted or at the City's axecute the )t be relieveff liability to the f any breach of this Agreement d payments to the Artist until the City from the Artist is ight to terrr%ate this Agreement at any time for ie City termf nate for convince, unless otherwise provided pay the`Artist for such termination for work accepted by of termination and the Artist shall assign all of its rights to to the City as it designates. The Contract Mhiinistrator for this Agreement shall be the City Manager or designee. Wherever this Agreement requires any notice to be given to or by the City, or any determination or action to be made by the City, the City Manager or designee shall represent and act for the City. 9 Article 12. COMPLIANCE. The Artist shall be required to comply with Federal, State and City law, statutes, ordinances and regulations applicable to the performance of the Artist's obligation under this Agreement. Article 13. ENTIRE AGREEMENT - AGREEMENT WITH THE CITY. This writing embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. Article 14. MODIFICATION. No alteration, change or modification of the terms of this Agreemen unless made in writing and signed by all parties hereto and appr9di action of the City. Article 15 No waiver of performance by either party shall be construed as or of of any subsequent default of any terms, covenants or conditions of t payment or acceptance of fees for any peri er a default shall nc waiver of any right or acceptancejftefecti ; rformance Article 16. G This Agreerr construed in Article 17. H This Agreen Artist and th, assigns. Article 18. A be valid appropriate ite as a waiver Agreement. The deemed a ied, shall be governed by and State of Florida. shall inure to the benefit of the City and the .presentatives, successors and permitted All disputes o rsies that may arise between the parties with respect to the performance, s or rights of the parties under this Agreement shall be settled by binding ar be held in Palm Beach County, Florida, in accordance with the then current Rules of Commercial Arbitration of the American Arbitration Association. The dispute shall be referred to a panel of three arbitrators, one to be selected by the Artist, one to be selected by the City and the third to be selected by the first two. 10 If an agreement on the third arbitrator cannot be reached within thirty (30) days after the appointment of the second arbitrator, such arbitrator shall be appointed by Joel Straus. The decision and award of the arbitrators, or that of any two of them, shall be final and binding on the parties, and judgment may be entered upon it in any court having jurisdiction thereof. Article 19. NOTICES. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery, if delivered personally, or if sent US Postal Service by placing into a US Postal Service Depository and sent by registered or certified mail, return receipt requested, postage prepaid as follows: If to the City: City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, Florida 33410 Attn: Ronald Ferris, City Manager Copy to: Christine Ta City of Palm 10500 Norf Palm Beach ARTIST: Copy To Article 20. N The parties h`tinderstand that State Road 786 is under the authority of the Florida Department of Transportation (FDOT) as such the City may assign all of its right to FDOT upon finial acceptance of the Project. Artist agrees to take all actions to effectuate the same. Article 21. This agreement is subject to fiscal funding out by the City. Should the City fund out pursuant to this section, the City shall be relieved from all liability herein. (The remainder of this page left intentionally blank) 12 IN WITNESS WHEREOF, the parties have executed this Agreement on the dates hereinafter written. Executed by the City this day of 2004. ATTEST: Patricia Snider, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENC By: Christine P. Tatum, City Executed by the Arti. CITY: CITY OF PALM BEACH GARDENS, a Florida municipal corporation Eric Jablin, Mayor 13 APPENDIX I ARTIST'S AGENT AUTHORIZATION Artist's Agent Gallery or Agent, doing business at Street City, State Zip (Area code) Telephone (Area code) Fax EIN # or SS# shall act as Agent for the Artist with respect to all payments made by the City. Payment to the Artist's Agent shall be considered payment to the Artist pursuant to the terms of this Agreement. It is the City's expectation that Agent's payments to the Artist shall be upon Agent's receipt of payment. The parties here to understand that all checks for payment shall be made out jointly with the Agent the Artist names. Financial and payment issues by and between the Artist and the Agent shall not be subject to this Agreement nor the Parties herein. Artist Signature Artist Name (Print) Agent Signature Date Date CITY OF PALM BEACH GARDENS CITY COUNCIL REGULAR MEETING March 15, 2007 6 The March 15, 2007 Regular Meeting of the City Council of the City of Palm Beach Gardens, 7 Florida, was called to order at 7:02 p.m. in the Council Chambers of the Municipal Complex, 8 located at 10500 North Military Trail, Palm Beach Gardens, Florida, by Mayor Russo, and 9 opened with the pledge of allegiance. to ROLL CALL: The City Clerk called the roll and the following elected officials were found 11 to be in attendance: Mayor Russo, Vice Mayor Barnett, Councilmember Jablin, 12 Councilmember Levy, and Councilmember Valeche. Mayor Russo announced swearing -in of 13 new Council members would take place at the next meeting. 14 ADDITIONS, DELETIONS & MODIFICATIONS: 15 Councilmember Jablin moved addition of presentation under Announcements/Presentations 16 by Catalfumo Construction and Development of their plan for Parcel 5B, with Kim Delaney of 17 Treasure Coast Regional Planning Council present to answer questions regarding the Transit 18 Orientated Development on Parcel 5B. Councilmember Levy seconded the motion, which 19 carried by unanimous 5 -0 vote. 20 ANNOUNCEMENTS/PRESENTATIONS: 21 Honda Classic Video Clip - A video by newspaper columnist Frank Cerebino was shown. 22 Mayor Russo commented on the success of the Honda Classic. 23 Police Department Accreditation - Police Chief Stephen Stepp announced 1000/6 of the 24 required criteria had been met and the second State accreditation had been received by the 25 Police Department, which was now Nationally and State accredited. Chief Stepp 26 complimented Sam Dobson, Accreditation Manager, for doing a great job. 27 Parcel 5B - Jeff Marshall, Catalfumo Construction Company, presented their proposed 28 project for Parcel 5B, PGA Professional Design Center, where a Tri-Rail station was to be 29 located, focusing on needed building height. Kim Delaney of Treasure Coast Regional 30 Planning Council spoke regarding how to make the project a successful Transit Oriented 31 Development. Questions from the Council were answered by Mr. Marshall and Ms. Delaney. 32 Dan Catalfumo commented on the lack of hotel rooms to attract business. Discussion ensued. 33 Consensus of Council was to hold a workshop at the April 5, 2007 City Council meeting on 34 the height ordinance as related to Transit Oriented Development on Parcel 5B. 35 ITEMS OF RESIDENT INTEREST AND BOARD /COMMITTEE REPORTS: 36 Vice Mayor Barnett reported she, Mayor Russo, and Councilmember Valeche had attended 37 meetings in Tallahassee regarding property tax reform and Western growth. The City 38 Attorney provided an update on Callery Judge issues. Councilmember Levy announced 39 volunteer judges were needed for senior projects at Palm Beach Gardens High School and 40 Dwyer High School on April 26. Councilmember Levy reported attending the Regional 41 Hazardous Materials Oversight Committee meeting and announced the committee had passed 42 the Hazmat Response plan on to the Association of Chiefs, and the City was leading the State 43 in hazardous materials response. Councilmember Valeche expressed his opinion the Council 44 should take a position on items before attending meetings in Tallahassee. Discussion ensued. 45 Councilmember Jablin reported groundbreaking for the main buildings of Scripps in Jupiter 46 had been held. Mayor Russo reported he had indicated in Tallahassee that he was in favor of 47 the Governor reinstituting the Innovation Fund and waiving the 50% match. The Mayor had 48 attended the Biotech Overlay meeting and reported there would be a presentation to the CITY OF PALM BEACH GARDENS REGULAR MEETING, 3/15/07 2 I County Commission regarding attracting biotech companies. 2 COMMENTS FROM THE PUBLIC: 3 Vito DeFrancesco, Shady Lakes, provided a presentation on buffers, and expressed concerns 4 regarding a specific buffer. Staff explained that particular buffer had been developed to be less 5 dense in order to see the lake, and that was in accordance with the approved plan. Carol 6 Estrada, 309 Riverside Drive, recommended holding workshops; stated for the record that she 7 and three council members in the parking lot had discussed no City business; and asked for re- 8 education regarding the Sunshine Law to get away from misconceptions to be above 9 reproach. Ms. Estrada requested volunteers not be allowed to engage in City business to discussions with staff. Dr. Robert Davis, Orchid Cay, commented on the Sunshine Law, I t commented Jupiter had to send over 100 students to Dwyer who did not want to go because 12 of Dwyer's low rating, and three years was too long for a C rating. Carolyn Chaplik, Hudson 13 Bay Drive, recommended a pedestrian walkway over the road in order to include Legacy 14 Place in the critical mass numbers for Parcel 5B. 15 PUBLIC HEARINGS: Mayor Russo described procedures that would be followed in 16 tonight's quasi-judicial cases. The City Clerk swore in all those intending to offer testimony in 17 any of tonight's cases. 18 Part L— Non - Quasi- judicial 19 Ordinance 1.2007 — (2nd reading and adoption) Updating the procedures and guidelines to 20 the City Art in Public Places pro&ram. An Ordinance of the City Council of the City of Palm 21 Beach Gardens, Florida relating to Art in Public Places to clarify and update the procedures 22 and guidelines applicable to the City's Art in Public Places program; repealing Section 78- 23 261, Code of Ordinances entitled "Definitions "; Repealing Section 78 -262, Code of 24 Ordinances entitled "Fee Imposed on Developments"; creating a new Section 78 -261, Code 25 of Ordinances to be entitled "Art in Public Places Requirements "; creating a new Section 78- 26 262, Code of Ordinances to be entitled "Standards for Artwork "; creating a new Section 78- 27 263, Code of Ordinances to be entitled "Waivers "; providing for codification, and providing 28 an effective date. The City Clerk read Ordinance 1, 2007 on second reading by title only. 29 Mayor Russo declared the public hearing open. Brad Wiseman, Growth Management, 30 presented the staff comments. Hearing no comments from the public, Mayor Russo declared 31 the public hearing closed. Councilmember Jablin moved adoption of Ordinance 1, 2007 on 32 second reading by title only. Councilmember Levy seconded the motion, which carried by 33 unanimous 5 -0 vote. 34 Ordinance 5, 2007 — (2w Reading and adoption) Amending Chart of Permitted Uses. An 35 Ordinance of the City Council of the City of Palm Beach Gardens, Florida related 36 to permitted uses in the Professional Office (PO) Zoning District; amending Section 78 -159, 37 Code of Ordinances, entitled "Permitted Uses, Minor, and Major Conditional Uses, and 38 Prohibited Uses "; providing for codification; and providing an effective date. The City Clerk 39 read Ordinance 5, 2007 on second reading by title only. 'Mayor Russo declared the public 40 hearing open. Brian Cheguis, Cotleur and Hearing, announced no changes since first reading. 41 Vito DeFrancesco commented this ordinance would change the way the City looked in the 42 future because this would change 75' setbacks to 50'. Staff explained that 75' setbacks would 43 not be changed. Hearing no further comments from the public, Mayor Russo declared the 44 public hearing closed. Council member Jablin moved adoption of Ordinance 5, 2007 on second CITY OF PALM BEACH GARDENS REGULAR MEETING, 3/15/07 3 1 reading by title only. Councilmember Levy seconded the motion, which carried by unanimous 2 5 -0 vote. 3 Part II - Quasi - judicial 4 Ordinance 2. 2007 - W reading)_ Sunoco Service Station Planned Unit Development - An 5 Ordinance of the City Council of the City of Palm Beach Gardens, Florida relating to 6 rezoning; rezoning a parcel of land consisting approximately of 0.80 acres, generally located 7 at the Southeast corner of PGA Boulevard and Prosperity Farms Road, as more particularly 8 described herein, from General Commercial (CG -1) to a Planned Unit Development (PUD) 9 overlay with underlying General Commercial (CG -1) zoning, to be referred to as the "Sunoco 10 Service Station "; amending the zoning district map; and providing an effective date. 1 I (Resolution 19, 2007 is a companion item to Ordinance 2, 2007 and will require Council 12 action at second reading.] Resolution 19, 2007 - Sunoco Service Station Planned Unit 13 Development' - A Resolution of the City Council of the City of Palm Beach Gardens, Florida 14 approving the site plan and major conditional use for the 0.80 -acre parcel of land, 15 generally located at the Southeast corner of PGA Boulevard and Prosperity Farms Road, as 16 more particularly described herein, to be referred to as the "Sunoco Service Station "; allowing 17 the redevelopment of the existing convenience store with gas sales, providing for waivers, 18 providing for conditions of approval; and providing an effective date. The City Clerk read 19 Ordinance 2, 2007 by title only on first reading. Mayor Russo declared the public hearing open and 20 called for exparte communication. No one reported exparte communication; Councilmember Levy 21 reported he had done environmental work on the site over 15 years ago. Architect Richard 22 Winsing and the owner presented the project on behalf of the petitioner. Amir Kanel asked if the 23 generator would be a permanent installation; the owner responded it was part of a mobile program 24 and would be brought here for a storm. The applicant answered questions from the City Council. 25 Direction to the applicant was to come back with a permanent generator or a good reason why 26 that could not be done; and to add a condition to limit the amount of soil that could be stored on 27 site and how long it could be stored there. Councilmember Jablin moved to place Ordinance 2, 28 2007 on first reading by title only. Councilmember Levy seconded the motion, which carried by 29 unanimous 5 -0 vote. 30 Ordinance 12, 2007 - l reading).- _Redevelopment pf Palm Beach Gardens High School -An 31 Ordinance of the City Council of the City of Palm Beach Gardens, Florida relating to 32 rezoning', rezoning a Planned Unit Development with underlying Public or Institutional zoning 33 to allow the demolition and redevelopment of the existing Palm Beach Gardens High 34 School, generally located at the Southeast corner of Lilac Street and Military Trail, as more 35 particularly described herein; and providing an effective date. [Resolution 28, 2007 is a 36 companion item to Ordinance 12, 2007 and will require Council action at second 37 reading.] Resolution 28, 2007 - Redevelopment of Palm Beach Gardens High School - A 38 Resolution of the City Council of the City of Palm Beach Gardens, Florida approving the site 39 plan and a major conditional use for the 39.74 -acre parcel of land, generally located at the 40 Southeast corner of Lilac street and Military trail, as more particularly described herein, to be 41 referred to as the "Palm Beach Gardens High School "; allowing the redevelopment of the 42 existing high school; providing for a waiver; providing for conditions of approval, and 43 providing an effective date. The City Clerk read Ordinance 12, 2007 by title only on first 44 reading. Angela Usher, School District of Palm Beach County, introduced others present on 45 behalf of the School District, and presented the project. Mayor Russo declared the public CITY OF PALM BEACH GARDENS REGULAR MEETING, 3/15/07 4 1 hearing open. During disclosure of exparte communication, it was stated all the council 2 members had attended the get - together at Plant Drive Park and had spoken with residents. 3 Charlotte Presensky and Todd Miller provided the staff presentation. Amir Kane] asked how 4 many students attended the school currently, asked the projected enrollment, and if portables 5 would be removed. The applicant explained current enrollment was 2,600 with capacity 6 2,700; and the portables would be removed. Carol Estrada, Riverside Drive, expressed traffic 7 concerns and asked that future growth be considered. Hearing no further comments from the 8 public, Mayor Russo declared the public hearing closed. Vice Mayor Barnett requested a 9 commitment from the School Board regarding a traffic light. Councilmember Jablin made a to motion to place Ordinance 12, 2007 on first reading by title only. Councilmember Levy 11 seconded the motion, which carried by unanimous 5 -0 vote. 12 RESOLUTIONS: 13 Resolution 11, 2007 - Elected Officer's Classification in the FRS. A Resolution of the City 14 Council of the City of Palm Beach Gardens, Florida designating its elected positions for 15 inclusion in the Elected Officers Class of the Florida Retirement System; and providing an 16 effective date. Finance Administrator Allan Owens presented the resolution. Councilmember 17 Jablin made a motion to approve Resolution 11, 2007. Councilmember Levy seconded the 18 motion, which carried by unanimous 5 -0 vote. 19 Resolution 33, 2007 - Agreement with James B. Pirtle Construction Co!npM. A Resolution 20 of the City Council of the City of Palm Beach Gardens, Florida approving a License 21 Agreement with James B. Pirtle Construction Company, Inc. for 3.17 acres of City -owned 22 land located on Lilac Street for the purpose of assisting the School District of Palm Beach 23 County with the Palm Beach Gardens High School Modernization Project; and providing an 24 effective date. Todd Engle presented the resolution. Councilmember Jablin made a motion to 25 approve Resolution 33, 2007. Councilmember Levy seconded the motion, which carried by 26 unanimous 5 -0 vote. 27 Resolution 35.2007 - Granting Non - Exclusive Easement number one. to the School District 28 of Palm Beach County. A Resolution of the City Council of the City of Palm Beach Gardens, 29 Florida granting a Non - Exclusive Ingress and Egress Easement to the School District of Palm 30 Beach County for the West entrance to the Palm Beach Gardens High School Site from Lilac 31 Street; and providing an effective date. Todd Engle presented the resolution. Councilmember 32 Jablin made a motion to approve Resolution 35, 2007. Councilmember Levy seconded the 33 motion, which carried by unanimous 5 -0 vote. 34 Resolution 36.2007 - Granting Non - Exclusive Easement number two, to the School District 35 of Palm Beach County. A Resolution of the City Council of the City of Palm Beach Gardens, 36 Florida granting a Non - Exclusive Ingress and Egress Easement to the School District of Palm 37 Beach County for the East entrance to the Palm Beach Gardens High School Site from Lilac 38 Street; and providing an effective date. Todd Engle presented the resolution. Councilmember 39 Jablin made a motion to approve Resolution 36, 2007, Councilmember Levy seconded the 40 motion, which carried by unanimous 5 -0 vote. 41 Resolution 37.2007 - Granting Non - Exclusive Easement number three to the School District 42 of Palm Beach County. A Resolution of the City Council of the City of Palm Beach Gardens, 43 Florida granting a Non - Exclusive Ingress and Egress Easement to the School District ofPalm 44 Beach County for the extension of the East entrance to the Palm Beach Gardens High School 45 Site; and providing an effective date. Todd Engle presented the resolution. Councilmember