HomeMy WebLinkAbout092616 - Ballenisles Clubhouse RenovationsT O:
CITY OF PALM BEACH GARDENS
MEMORANDUM
Ross Gilmore, GIS Department
Mark Hendrickson, Forestry Division
Geoffrey Soule, Police Department
Dave DeRita, Fire Rescue
Scott Danielski, Building Official
Todd Engle, Engineering Department
Bruce Gregg, Seacoast Utility Authority
Via PBG Email:
Patty Snider, City Clerk
Ray Ellis, Deputy City Clerk
Kenthia White, Assistant to City Clerk
Jack Doughney, Deputy City Manager
Mike Morrow, Operations Director
David Reyes, Director of Parks and Public Facilities
Bahareh Wolfs, Development Compliance and Zoning Manager
Crystal Gibson, Interim Neighborhood Services Director
R. Max Lohman, City Attorney
Ansley Marr, Projects Director
Via Email:
Alan Boaz, Florida Power and Light
Robert Lozano, Florida Power and Light
Daniel Turbet, Utility Arborist, Florida Power and Light
Rick Kania, Waste Management
Ken Roundtree, North Palm Beach Improvement District
DATE: August 22, 2016
FROM: Erin Kelley, Planner
ekelley@pbgfl.com
561-799-4250 (direct line)
561-799-4281 (fax)
SUBJECT : Development Review Committee (DRC) Meeting for Petitions PUDA-16-08-
000029/ SPLA-16-08-000043: Ballenlsles Requesting the Renovation of the
Clubhouse, Addition of an Administration Office, and the Reduction of a PCD
Buffer to Incorporate an Employee Parking Lot
DATE/TIME: September 26,2016 at 11:00 AM
Please provide your comments on the subject DRC petition no later than 12:00 noon on Thursday,
Septe mber 1, 2016. Your comments must be forwarded to my attention by that date and time so that
written comments can be given to the applicant in accordance with the timeframes established in the
I
City's Land Development Code. Should you have no comments, please indicate so in a memo.
Additional copies of the complete application are available in the Planning & Zoning Department.
MEETING DATE:
A Development Review Committee meeting will be held in the City Hall Lobby Conference Room
to review the following development application on September 26,2016 at 11:00 AM.
PALM BEACH GARDENS PETITION NUMBER PUDA-16-08-000029/ SPLA-16-08-000043
A request from Urban Design Kilday Studios on behalf of Ballenisles Country Club, Inc. for a
site plan approval on Parcel 28 for a clubhouse renovation and the addition of an administration
office, and to reduce the PCD Buffer on Parcel GC-3 from 25-feet-wide to 10-feet-wide to
incorporate an employee parking lot.
*Please note that the DRC Meetings for PUDA-16-08-000029 and SPLN-16-08-000043 are being
combined due to the petitions being interrelated. The plans and documents for both petitions are
provided in the same submittal packet.
Thank you for your ongoing cooperation and assistance. Please contact me at (561) 799-4250 shou ld
you have any questions or comments.
Attachment: Complete submittal packet
cc: Natalie M. Crowley, AICP, Director of Planning and Zoning
Anne Booth, Urban Design Kilday Studios
2
CITY OF PALM BEACH GARDENS
MEMORANDUM
TO: Anne Booth, Urban Design Kilday Studios
CC: Natalie M. Crowley, AICP, Director of Planning and Zoning
Peter Hofheinz, AICP, Principal Planner
DATE: September 21, 2016
FROM: Erin Kelley, Planner
SUBJECT: PCDA-16-08-000029/SPLA-16-08-000043: Ballenlsles Requesting the
Renovation of the Clubhouse, Addition of an Administration Office, and the
Reduction of a PCD Buffer to Incorporate an Employee Parking Lot
The following comments are based on the Planned Community Development Amendment and
Site Plan Amendment Applications received by the City on August 5, 20 16 and foun d suffi cient
on August 15,2016.
PCDA-16-08-000029
Planning and Zoning Department
1. Please be advised, staff has significant concerns with the reductions of the PCD landscape
buffer from 25 feet to 10 feet as currently designed in regards to screening from adjacent
residential properties and maintaining the long-term integrity of the Ballen lsles PC D
landscape buffer.
2. Please be advised, staff has concerns on the long-term effects for the proposal to modify the
GC-3 parcel as th e modification will create a developable parcel that was originally planned
for open space use.
3. Pursuant to Section 78-344(1) of the City's Code, the minimum parking space dimension is
1 Ox 18.5 feet. Please address.
4. Please provide additional information regarding how employees will be transported with a
shuttle from parcel GC-3 into the clubhouse parcel. Include information such as the drop-off
and pick-up areas throughout the site, the hours of operation, the shuttle route, and the
number of shuttles that will operate, etc. Please evaluate the opportunity for a bus shelter for
the employees on parcel GC-3.
5. Please revise the ingress/egress proposed for the employee parking lot pursuant to 78-508(d)
as it relates to safe sight visibility triangles as it may impact landscaping and require a
relocation of the sidewalk.
PCDA-16-08-000029/SP LA-16-08-000043
Staff Comments
9.21.16
6. Staff is concerned with the Applicant's proposal to preserve existing landscaping "where
possible" should the remaining landscaping not provide adequate screening. Please provi de
an alternate planting plan that identifies the existing landscaping to remain and indicates the
proposed supplemental landscaping.
7. Please depict al l setbacks on sheet SP-1 for parcel GC-3.
8. The Applicant is proposing an employee parking lot on a golf course (GC-3) tract that the
PCD Master Plan shows as part of a 3.3-acre lake. Please revise the PCD Master Plan to
eliminate the lake and create a new parcel and label it Parcel28-A since the area is associated
with the Clubhouse Parcel 28.
9. The Applicant is proposing to modify PCD Buffer "Bl ",which includes removing the existing
fence and columns and the lake from the original exhibit. Please be advised that the City is
processing a petition to develop the vacant lands north of this site.
Forestry
10. Staff is concerned the parking lot lighting in parcel GC-3 will be visible from the adjacent
Longwood Condos with the proposed reduction of the B-1 buffer. The proposed landscape
plan has a note stating "existing trees to be preserved where possible".
1 1. Please provide a tree inventory of the existing trees in parcel GC-3. At this time, staff
recommends protecting all good quality trees within the original25-foot wide PCD Bu ffer to
screen the proposed parking lot from impacting nearby residences.
12 . Please p rovide a complete landscape plan for the proposed ingress/egress from the employee
parking lot, including vegetation to be removed/relocated, existing vegetation to be protected,
and an alternative plan if the vegetation cannot be protected.
13. Please add palms and/or trees along the southern side ofthe GC-3 site to screen the parking
lot from the golf course.
14. Please be advised, the sight-visibility triangle for landscaping is in the incorrect location.
Please address.
15. Please work with NPBCID to remove all of the Brazilian Pepper along both sides of the
adjacent waterway between GC-3 and the golf course.
16. Forestry suggests the PCD Master Plan be revised/updated or cleaned up, at a minimwn, to
remove the "Sales & Information Office 2.8 ac." note (Tract GC-1)
Fire-Rescue Department
17. Show radii on SP-1 employee parking.
Page 2 of8
Building Department
No comments at th is time.
Engineerine; Department
PCDA-16-08-000029/SPLA-16-08-000043
Staff Comments
9.21.16
18. Please provide drive aisle widths for all new parking areas.
19. Please provide a typical detail for the nine-foot parking spaces for the employee parking with
a note that all parking stalls shall be marked by double stripes in accordance with Code
Section 78-344 (f).
20. P lease specify all turning radii on the employee parking plan.
21. The sight visibility triangles are in the incorrect location. These revisions may impact
existing/ proposed landscaping. Please revise accordingly.
22. Please provide a landscape plan around the ficus tree at the northwest comer of the site to
improve existing site distance concerns.
GIS Department
23. The Applicant shall submit an Open Space Plan with the associated CAD drawing for
review. There is a $300 fee for review and verification of Open Space. The CAD files shall
contain drawings of the following: Property boundary, Impervious Areas, Pervious Areas,
Total Open Space, Open space for landscape points, and Sod Areas. Each layer shall be
clearly labeled using the drawing names outlined above. If a different naming convention is
utilized, the applicant shall provide a list that describe s what layers pertai n to each drawing.
The drawings shall be defined as closed polygons and accurately reflect scale, area and
include text and annotation clearly labeled and legible.
Police Department
24. Please ensure the proposed location of the parking lot light fixture located in the center island
of the new employee parking area is moved away from any proposed or existing tree
locations.
25 . The photometric plan indicates there's an existing or proposed tree planted near the center of
the parking island which doesn't appear on the landscaping plan or on a current aeri al view
of the area. Please advise.
Seacoast Utility Authority
Page 3 of8
PCDA-16-08-000029/SPLA -16-08-000043
Staff Comments
9.21.16
26. Parcel GC3 conceptual engineering, site, and landscape plans do not show existing water
lines, sewer lines, and fire hydrant. Please show existing utilities in this area to determine
acceptability of the proposed improvements.
27. Once detailed water and sewer plans are submitted additional comments may be
forthcoming.
SPLA-16-08-000043
Planning and Zoning Department
28. Please use bubbling/clouding all proposed changes on the plans for clarity.
29. According to the plans submitted for the temporary tents to be constructed for operations
while the main cl ubhouse is under construction, the tents will be placed in existing parking
lots. Please provide an MOT plan outlining how parking, security, etc. can be addressed
during construction.
30. Please depict all setbacks on sheet SP-1 for the Clubhouse parcel (Parcel 28).
31. Staffs concerns remain with the potential for increased parking demand with the proposed
clubhouse expansion as the proposal relies heavily on an increased presence of golf cart
parking.
32. P lease clarify the inconsistency between the site plan depiction of 100 proposed golf cart
spaces and the narrative's discussion of 57 spaces.
33. P lease clarify the inconsistency between the site plan depi ction of 100 proposed park ing
spaces and the narrative's discussion of74 parking spaces.
34. Please revise the site plan tabular data to include the correct number of785 required parking
spaces.
35. Please revise the site plan tabular data to move the handicapped parking required under the
"required" parking data section.
36. Please revise the site plan tabular data to include the total number of approved parking
spaces.
37. Please revise the project narrative to reflect the current approvals for a total of957 total
parking spaces required.
38. P lease clarify where the clubhouse facility's dumpsters are located.
Page 4 of8
PCDA-16-08-000029/SPLA-16-08-000043
Staff Comments
9.21.16
39. Please replace all fern species (Australian Tree Fern and Foxtail Fern) with a different
species on the clubhouse parcel landscape plans.
40. As depicted on LP-3 for the clubhouse parcel, live oak trees are proposed to be removed due
to easements that lie outside the affected boundary area. Please clarify if the trees are
proposed for removal due to the existence of current easements or if this is due to the
relocation of future easements .
41. The perspectives are showing a fountain that is not depicted on the site plan. Please clarify if
a fountain is included in the proposal.
Forestry
42. Please provide screening for all ground-mounted equipment, particularly in the service area
for the clubhouse.
43. Part of the landscape plan, Sheet LP-3, has been cut off near the top of the page. Please
correct.
44. Please relocate or mitigate all the palms and trees proposed to be removed due to SUA.
45. Please provide an alternate planting plan that identifies the existing landscaping to remain
and indicates the proposed supplemental landscaping.
46. The existing golf cart path that forks north of the proposed Admin. Building does not dead
end into the tennis court. Please correct.
Fire-Rescue Department
47. A safety plan is required indicating phases of construction (areas of work). These areas shall
not be occupied by members or employees of Ball enisles Country Club. Only licensed
contractors under a City Permit shall occupy construction areas.
48. A tent permit is required showing Flame Certificate, fire extinguisher locations, no smoking
and exit sign placement.
49. Tents shall not block access to FDC or fire hydrant locations.
50. Fire lane marking per code shall be installed at porte cochere for clubhouse.
51. Please depict the required fire lane marking for FDC at the Sports Complex.
52. Please identify through signage the Fire Department Emergency Access around clubhouse.
Page 5 of8
Building D e p a rtmen t
PCDA-16-08-000029/SPLA-16-08-000043
Staff Comments
9.2l.l6
53. Building would like to meet with tent contractor to verify all permit and phasing of tent city
meet both Fire and Building codes.
54. All plans to meet 2014 Florida Building codes and 5th edition Fire Codes.
55. Construction/Phasing plan will be required for the project to ensure safety and construction
movement throughout the project.
56. Future comments will be forthcoming as we move closer to the commencement of
construction.
Engineering Department
57. Please provide drive aisle widths for all new parking areas.
GIS Departme n t
58. The Applicant shall submit an Open Space Plan with the associated CAD drawing for
review. There is a $300 fee for review and verification of Open Space. The CAD files shall
contain drawings of the following: Property boundary, Impervious Areas, Pervious Areas,
Total Open Space, Open space for landscape points, and Sod Areas. Each layer shall be
clearly labeled using the drawing names outlined above. If a different naming convention is
utilized, the applicant shall provide a list that describes what layers pertain to each drawing.
The drawings shall be defined as closed polygons and accurately reflect scale, area and
include text and annotation clearly labeled and legible.
59. An Address will need to be assigned the new administrative office building. There is a
$100.00 fee to create the new address. Please submit a letter requesting the creation of the
address along with a copy of the site plan for review. The Addressing Committee will not
approve any request until the site plan for the associated petition has received approval.
Police Department
60. Please ensure the proposed location of the parking lot light fixture located in the center island
of the new employee parking area is moved away from any proposed or existing tree
locations.
61. The photometric plan indicates there's an existing or proposed tree planted near the center of
the parking island which doesn't appear on the landscaping plan or on a current aerial view
of the area. Please advise.
Page 6 of8
PCDA-16-08-000029/SPLA-16-08-000043
Staff Comments
9 .21.16
62. Please provide a sheet in the photometric survey for the new administration office building
location. Please also provide the photometric values for the office building's parking lot and
sidewalk leading up to the front door.
63 . Prior to the issuance of the first vertical building permit, a Construction Site Security and
Phasing plan will need to be submitted and approved by DRC staff.
Seacoast Utility Authority
64. The Applicant needs to confirm the existing administrative building and the proposed
administrative building will be under common ownership or the Applicant will need to
provide a separate water meter and sewer service to each building.
65. Will the temporary tent facilities have water and sewer service? No allowance has been made
for these services with this submittal.
66. The conceptual engineering plans notes the area of the cart parking on the north side of the
clubhouse to be re-graded and lowered. Additional information is needed to determine what
impact the lowering of the grade will have on the water main in this area.
67 . Landscaping at the proposed administrative building may need to be adjusted to
accommodate proposed utility service lines. Please show the proposed water and sewer lines
to determine acceptability.
68. Once detailed water and sewer plans are submitted additional comments may be
forthcoming .
Draft Conditions of Approval
1. Prior to the issuance of a Certificate of Occupancy, an inspection from Development
Compliance is required. (Planning and Zoning)
2. Address approval for the new administrative building is required prior to the issuance of the
first Building Permit for vertical construction. (GIS Manager)
3. Prior to the issuance of the final Certificate of Occupancy, a site inspection of the emergency
vehicle access route around the clubhouse is required. (Fire Marshal)
4. The applicant is required to establish and maintain a clear line of sight along Ballenlsles
Drive per FDOT standards. (City Engineer)
5. NPBCID signoffwill be required for the drainage outfall to their lake. (City Engineer)
The applicant shall provide a written response to all comments, indicating
acknowledgement of each comment and how each comment has been addressed.
Page 7 of8
PCDA-16-08-000029/SPLA-16-08-000043
Staff Comments
9.21.16
Compliance will expedite the subsequent review. It is suggested that the applicant clearly
identify all changes to the plans by either "clouding", or highlighting, the location of all
changes to further expedite the review.
Staff reserves the right to make additional comments throughout the review process.
Page 8 of8