HomeMy WebLinkAboutMinutes PZAB Orientation 0214171 CITY OF PALM BEACH GARDENS
2 PLANNING, ZONING AND APPEALS BOARD
3 BOARD AND COMMITTEE ORIENTATION
4 February 14, 2017
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6 Board and committee orientation commenced at 5:35 p.m .
..z___ MEMBERS PRESENT: Chair Randolph Hansen, Vice Chair Howard Rosenkranz, Robert
8 Savel, L. Marc Cohn, Carl Sabatello, John Glidden, C. Steve Lewis.
9 ABSENT: Michael Panczak, Meriel (Honey) Bryan.
10 Orientation for Board Members was conducted by Assistant City Attorney Abigail Joranby. See
11 attached presentation.
12 ADJOURNMENT
13 Orientation adjourned at 5:53 p.m.
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24 NOTE: These minutes are prepared in compliance with 286.011 F .S. and are not verbatim transcripts of
25 the meeting.
26 All referenced attachments on file in the Office of the City Clerk.
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PLANNING, ZONING AND APPEALS BOARD ORIENTATION
02-14-17
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Purpose
Section 2-146
(a) The purpose of the planning, zoning, and appeals board is to
make recommendations to the city council on development petitions
that appear before the board, and hear and decide upon variance
requests and appeals to administrative decisions made by the
administrative officials of the city on issues related to the land
development regulations, as more particularly set forth herein below.
(b) As the construction board of adjustment and appeals, the board
shall have the power to hear appeals of the decisions and
interpretations of the building official and to consider variances of
the technical chapters of the building code as set forth in =====;'~~
of the City Code.
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General Regulations
Planning, Zoning, and Appeals Board
• Staff Liaison-Natalie Crowley,
Director of Planning and Zoning
• Meetings are once a month.
Meetings may be cancelled if there
is insufficient business for the
Board's consideration.
Meeting Requirements Attendance
Board members shall advise the staff liaison if unable to
attend a meeting.
The staff liaison notifies the City Clerk of an absence so
attendance can be recorded as excused or unexcused.
The alternate member is notified that he/she will be sitting
as a regular member.
Absences for the following reasons are considered excused:
• Complying with a subpoena in any court.
• Documented hospitalization of one's self, spouse, child ,
sibling, or parent.
• Jury duty.
Any member who is absent from three consecutive or more
an 25%, of regularly scheduled meetings held duri n
fiscal year shall be automatically removed .
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Meeting Requirements
Automatic removal of a member shall
cause a vacancy to exist in the
membership of the Board or Committee.
Member appointments are conducted
twice per year, once in April and once in
October.
A quorum shall consist of 4 members for
Boards and Committees with 7 members .
Meeting Requirements
All Board members are expected to:
• Treat fellow Board members and the public with
courtesy and respect.
• Conduct meetings in a professional manner.
• Remember that the public expects the board to
demonstrate the competence and skill to conduct a
professional meeting.
The Chair of the Board will ensure that the public,
applicant, petitioner, etc., will:
• Address the Board with respect.
• Keep within the 3 minutes provided for public
comment.
Quasi-Judicial Hearings
The Planning, Zoning, and Appeals Board is
charged with fact-finding and decision-making
responsibilities that render the Board's decisions
quasi-judicial.
Quasi-judicial hearings involve notice of a public
meeting, a meeting open to the public at whicn
testimony is given and the parties have the right o f
cross-examination. Thereafter, based upon th e
evidence and testimony presented, the Boarm
makes findings of fact and renders a decision base d
upon the facts adduced at the hearing. Such
ecisions constitute official acts @f the Gity and
Ea.a..a p ealable in Circuit Coud. •
Ex Parte Communications
Any communication between a Board member
and an applicant or other interested party, that
takes place outside of a noticed public meeting
is an ex parte communication. Such
communications are considered pre-judicial
unless properly disclosed.
Before a Board takes action on a Quasi-Judicial
matter, all members must disclose any ex Rart
communication as part of the reeord ofi th
eeting.
• All members present at a meeting must
vote unless there is, or appears to be, a
conflict of interest under the Code of
Ethics.
• Voting Conflict -you may not vote on any
measure which would inure to your
special private gain or loss; or that of any
principal by whom you have been
retained; or that of any relative or:._________,
business associate.
Voting Conflict -What to Do?
Make the oral declaration of a conflict.
Abstain from voting.
File Form 88 with the City Clerk within 15
days -City Clerk will file same with the
minutes from that meeting and send a
copy to the PBC Commission on Ethics.
If you have concerns about a poteratial
conflict of interest, please contact the City
orney's Office at 799-4138. ~~---------------··~
Florida's Sunshine Law is found at Section
286.011 of the Florida Statutes.
The Sunshine Law applies to both elected
and appointed Boards, including members
of the Planning, Zoning, and Appeals
Board.
Sunshine Law
Three basic requirements to satisfy:
1. Meetings of public Boards
must be open to the public.
2. Reasonable notice of the
meetings must be given.
3. Minutes of the meetings must
be taken.
Sunshine Law
The Sunshine Law applies to any
gathering, whether formal or casual, of two
or more members of the same Board to
discuss any matter on which foreseeable
action will be taken by the Board.
The use of telephone, written
correspondence, and e-mail ar:e subject to
the requirements of the Sunshine Law.
Public Records
Chapter 119, Florida Statutes
***Very broad definition: all papers, letters,
maps, books, tapes, photographs, films, sound
recordings made or received in connection with
the transaction of official business by any
agency. All correspondence and e-mails made
or received by a Board or Committee membe n in
connection with the business of the Board or
Committee are public records.
There is no "unfinished business" exce pti @a
he pub lic records law.
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Public Records
As a member of the Board, you receive an email
address. Emails are received directly in the City
Clerk's office and a copy is provided to all
members.
All correspondence and e-mails made or
received by a member in connection with the
business of the Board or Committee are public
records.
CITY POLICY-A copy of all corresp0odence or
e-mails received directly by a Board or
Committee member should be forward ~=-=---...-...._.____..
·mmediately to the City Cler:k. ~ ......
If you receive a request for a public record,
you should immediately forward that
request to the City Clerk's Office.
Ethics and Financial Disclosure
Fla. Stat. Chapter 112, the Code of Ethics for
Public Officers and Employees, applies to
members of advisory bodies.
Additionally, the City Council established a
conflict of interest policy in Resolution 55, 1995.
Palm Beach County Ethics Ordinance
• New appointees must complete PBC Ethics Training.
• Ethics Training must be retaken every. three years.
Ethics and Financial Disclosure
Members of the Planning, Zoning, and
Appeals Board must file Financial
Disclosure with the Supervisor of
Elections. Forms will be mailed to your
home.
Any Questions?
If you have any questions, please contact:
Patricia Snider, City Clerk 561-799-4122 or
*City Attorney G>r
or Barbara Chabre
Legal Assistant 561-799-4138.