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HomeMy WebLinkAboutMinutes PZAB Orientation 0214171 CITY OF PALM BEACH GARDENS 2 PLANNING, ZONING AND APPEALS BOARD 3 BOARD AND COMMITTEE ORIENTATION 4 February 14, 2017 5 6 Board and committee orientation commenced at 5:35 p.m . ..z___ MEMBERS PRESENT: Chair Randolph Hansen, Vice Chair Howard Rosenkranz, Robert 8 Savel, L. Marc Cohn, Carl Sabatello, John Glidden, C. Steve Lewis. 9 ABSENT: Michael Panczak, Meriel (Honey) Bryan. 10 Orientation for Board Members was conducted by Assistant City Attorney Abigail Joranby. See 11 attached presentation. 12 ADJOURNMENT 13 Orientation adjourned at 5:53 p.m. 14 15 " 16 .[! ..; l7 "'I ATT ' '\ 18 ' ~~ 20 24 NOTE: These minutes are prepared in compliance with 286.011 F .S. and are not verbatim transcripts of 25 the meeting. 26 All referenced attachments on file in the Office of the City Clerk. 27 PLANNING, ZONING AND APPEALS BOARD ORIENTATION 02-14-17 Page 1 -u Q) 0 :::J .., :::J -· CD -· OJ )> c5 ::J • I Q) -c ~ • I -· o -c N 0 ::J Ql CD 0 en a. Q) :::J CD CJ) -· :::J en en cc -· 0 ~ ::J Q) :::J a. ------ Purpose Section 2-146 (a) The purpose of the planning, zoning, and appeals board is to make recommendations to the city council on development petitions that appear before the board, and hear and decide upon variance requests and appeals to administrative decisions made by the administrative officials of the city on issues related to the land development regulations, as more particularly set forth herein below. (b) As the construction board of adjustment and appeals, the board shall have the power to hear appeals of the decisions and interpretations of the building official and to consider variances of the technical chapters of the building code as set forth in =====;'~~ of the City Code. . ~ . • , .. , ,. ,/' ,t .... ) .. ' • .. yo" r1 .:. .... --' ~t---• t • ~·... • ~ ··,,..;._ ..... 4--,: .. ,..... . .. .. :• .. General Regulations Planning, Zoning, and Appeals Board • Staff Liaison-Natalie Crowley, Director of Planning and Zoning • Meetings are once a month. Meetings may be cancelled if there is insufficient business for the Board's consideration. Meeting Requirements Attendance Board members shall advise the staff liaison if unable to attend a meeting. The staff liaison notifies the City Clerk of an absence so attendance can be recorded as excused or unexcused. The alternate member is notified that he/she will be sitting as a regular member. Absences for the following reasons are considered excused: • Complying with a subpoena in any court. • Documented hospitalization of one's self, spouse, child , sibling, or parent. • Jury duty. Any member who is absent from three consecutive or more an 25%, of regularly scheduled meetings held duri n fiscal year shall be automatically removed . ... • l< '· ..... J' ~ • . ' ._. ~ , . Meeting Requirements Automatic removal of a member shall cause a vacancy to exist in the membership of the Board or Committee. Member appointments are conducted twice per year, once in April and once in October. A quorum shall consist of 4 members for Boards and Committees with 7 members . Meeting Requirements All Board members are expected to: • Treat fellow Board members and the public with courtesy and respect. • Conduct meetings in a professional manner. • Remember that the public expects the board to demonstrate the competence and skill to conduct a professional meeting. The Chair of the Board will ensure that the public, applicant, petitioner, etc., will: • Address the Board with respect. • Keep within the 3 minutes provided for public comment. Quasi-Judicial Hearings The Planning, Zoning, and Appeals Board is charged with fact-finding and decision-making responsibilities that render the Board's decisions quasi-judicial. Quasi-judicial hearings involve notice of a public meeting, a meeting open to the public at whicn testimony is given and the parties have the right o f cross-examination. Thereafter, based upon th e evidence and testimony presented, the Boarm makes findings of fact and renders a decision base d upon the facts adduced at the hearing. Such ecisions constitute official acts @f the Gity and Ea.a..a p ealable in Circuit Coud. • Ex Parte Communications Any communication between a Board member and an applicant or other interested party, that takes place outside of a noticed public meeting is an ex parte communication. Such communications are considered pre-judicial unless properly disclosed. Before a Board takes action on a Quasi-Judicial matter, all members must disclose any ex Rart communication as part of the reeord ofi th eeting. • All members present at a meeting must vote unless there is, or appears to be, a conflict of interest under the Code of Ethics. • Voting Conflict -you may not vote on any measure which would inure to your special private gain or loss; or that of any principal by whom you have been retained; or that of any relative or:._________, business associate. Voting Conflict -What to Do? Make the oral declaration of a conflict. Abstain from voting. File Form 88 with the City Clerk within 15 days -City Clerk will file same with the minutes from that meeting and send a copy to the PBC Commission on Ethics. If you have concerns about a poteratial conflict of interest, please contact the City orney's Office at 799-4138. ~~---------------··~ Florida's Sunshine Law is found at Section 286.011 of the Florida Statutes. The Sunshine Law applies to both elected and appointed Boards, including members of the Planning, Zoning, and Appeals Board. Sunshine Law Three basic requirements to satisfy: 1. Meetings of public Boards must be open to the public. 2. Reasonable notice of the meetings must be given. 3. Minutes of the meetings must be taken. Sunshine Law The Sunshine Law applies to any gathering, whether formal or casual, of two or more members of the same Board to discuss any matter on which foreseeable action will be taken by the Board. The use of telephone, written correspondence, and e-mail ar:e subject to the requirements of the Sunshine Law. Public Records Chapter 119, Florida Statutes ***Very broad definition: all papers, letters, maps, books, tapes, photographs, films, sound recordings made or received in connection with the transaction of official business by any agency. All correspondence and e-mails made or received by a Board or Committee membe n in connection with the business of the Board or Committee are public records. There is no "unfinished business" exce pti @a he pub lic records law. ~ Public Records As a member of the Board, you receive an email address. Emails are received directly in the City Clerk's office and a copy is provided to all members. All correspondence and e-mails made or received by a member in connection with the business of the Board or Committee are public records. CITY POLICY-A copy of all corresp0odence or e-mails received directly by a Board or Committee member should be forward ~=-=---...-...._.____.. ·mmediately to the City Cler:k. ~ ...... If you receive a request for a public record, you should immediately forward that request to the City Clerk's Office. Ethics and Financial Disclosure Fla. Stat. Chapter 112, the Code of Ethics for Public Officers and Employees, applies to members of advisory bodies. Additionally, the City Council established a conflict of interest policy in Resolution 55, 1995. Palm Beach County Ethics Ordinance • New appointees must complete PBC Ethics Training. • Ethics Training must be retaken every. three years. Ethics and Financial Disclosure Members of the Planning, Zoning, and Appeals Board must file Financial Disclosure with the Supervisor of Elections. Forms will be mailed to your home. Any Questions? If you have any questions, please contact: Patricia Snider, City Clerk 561-799-4122 or *City Attorney G>r or Barbara Chabre Legal Assistant 561-799-4138.