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HomeMy WebLinkAboutAgenda BORB 102617AGENDA CITY OF PALM BEACH GARDENS BUDGET OVERSIGHT REVIEW BOARD Thursday October 26, 2017 8:30 AM CITY COUNCIL CHAMBERS I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Regular Members Mark Feldmesser Chair Dennis Beran Vice-Chair Mark Schulte Regular Member Andrew Comiter Regular Member David Middleton Regular Member IV. NOMINATIONS FOR CHAIR AND VICE CHAIR V. ADDITIONS, DELETIONS, MODIFICATIONS VI. APPROVAL OF MINUTES: a. Minutes of August 24, 2017 VII. REGULAR AGENDA a. One Cent Sales Surtax Review VIII. OLD BUSINESS IX. NEW BUSINESS X. COMMENTS BY PUBLIC XI. COMMENTS BY THE BOARD XII. ADJO URNMENT Project Accounting- General Ledger ReconciliationFY 2017Project Project Title Original Budget Budget Adjustments Prior Year Expenditures GL Budget 2017 Expenditures Encumbrances Balance One-Cent Sales Surtax Fundrec0214New Soccer Complex- District Park 11,200,000.00 - - 11,200,000.00 66,429.35 138,570.65 10,995,000.00 rec0215Baseball complex Expansion 2,500,000.00 - - 2,500,000.00 - 13,000.00 2,487,000.00 pub0216City Hall expansion 7,020,000.00 - - 7,020,000.00 84,003.12 426,751.55 6,509,245.33 pub0217FS 1 Expansion 100,000.00 - - 100,000.00 15,459.55 36,859.12 47,681.33 pol0218PD Expansion 2,098,305.00 - - 2,098,305.00 16,871.06 173,085.60 1,908,348.34 pub0220New Operations Center 6,697,230.00 - - 6,697,230.00 54,090.00 27,840.00 6,615,300.00 Contingency 319,465.00 319,465.00 319,465.00 312.0900.519.6900 Total 29,935,000.00 - - 29,935,000.00 236,853.08 816,106.92 28,882,040.00Contingency - Total Budget allocation 29,935,000.00                    2017 October‐ June Consultant ‐                             October‐ June Total July Consultant Urban Design  4,235.90                    Professional services and site planning for District  Park  Mock Roos 5,400.00                    Design services for districk park 9,635.90                   July Total August Consultant Wantman Group 32,300.00                 District Park Survey Urban Design Studio (2,117.95)                  Mock Roos 5,400.00                    Design services CZR 3,500.00                    39,082.05                 August Total September Consultant Wantman Group 14,200.00                 Boundary and topographic survey Urban Design 271.40                       Professional and site planning Mock Roos 3,240.00                    Design Services for North County 17,711.40                 September Total 66,429.35                 Total Expenditures Adjustments ‐ Miscellaneous Expenses that do not  meet Capital Qualifications 66,429.35$               CIP Amount 2017 City of Palm Beach Gardens CIP Project # rec0214‐ New Soccer Complex (312.0900.519.6900) 5 of 7 2017 October‐ September Consultant ‐                             October‐ September Total ‐                             Total Expenditures Adjustments ‐ Miscellaneous Expenses that do not  meet Capital Qualifications ‐$                           CIP Amount 2017 City of Palm Beach Gardens CIP Project # rec0215‐ Baseball Complex Expansion (312.0900.519.6900) 6 of 7 2017 October‐ February No Activity ‐                             October‐ February Total March Consultant Engenuity Group 3,018.67                    City Hall Administrative Complex Survey 3,018.67                   March Total April Consultant Engenuity Group ‐                             City Hall Administrative Complex Survey ‐                             Apirl Total May No activity ‐                             May Total June Consultant GFA International  1,530.00                    Geotechnical analysis testing 1,530.00                   June Total July Consultant Synalovski Romanik 16,755.78                 As built Confrimation/Schematic Design 16,755.78                 July Total August No activity ‐                             August Total September Consultant Synalovski Romanik 62,698.67                 As built Confrimation/Schematic Design 62,698.67                 September Total 84,003.12                 Total Expenditures Adjustments ‐ Miscellaneous Expenses that do not  meet Capital Qualifications 84,003.12$               CIP Amount 2017 City of Palm Beach Gardens CIP Project # pub0216‐ City Hall Expansion (312.0900.519.6900) 2 of 7 2017 October‐ February No Activity ‐                             October‐ February Total March Consultant Engenuity Group 328.33                       City Hall Administrative Complex Survey 328.33                       March Total April Consultant Engenuity Group 2,690.34                    City Hall Administrative Complex Survey 2,690.34                   March Total May No activity ‐                             May Total June No activity ‐                             June Total July Consultant Synalovski Romakni 2,688.00                    Architectural engineering services 2,688.00                   July Total August No activity ‐                             August Total September Consultant Synalovski Romakni 9,752.88                    Architectural engineering services 9,752.88                   September Total 15,459.55                 Total Expenditures Adjustments ‐ Miscellaneous Expenses that do not  meet Capital Qualifications 15,459.55$               CIP Amount 2017 City of Palm Beach Gardens CIP Project # pub0217‐ Fire Station 1 Expansion (312.0900.519.6900) 3 of 7 2017 October‐ March No Activity ‐                             October‐ March  Total April Consultant Engenuity Group 3,018.66                    City Hall Administrative Complex Survey 3,018.66                   April Total May No activity ‐                             May Total June Consultant GFA International  1,530.00                    Geotechnical analysis testing 1,530.00                   June Total July Consultant Synalovski Romanik 3,231.20                    Architectural engineering services 3,231.20                   July Total August No activity ‐                             August Total September Consultant Synalovski Romanik 9,091.20                    Architectural engineering services 9,091.20                   September Total 16,871.06                 Total Expenditures Adjustments ‐ Miscellaneous Expenses that do not  meet Capital Qualifications 16,871.06$               CIP Amount 2017 City of Palm Beach Gardens CIP Project # pol0218‐ PD Expansion (312.0900.519.6900) 1 of 1 2017 October‐ March No Activity ‐                             October‐ March Total April Consultant Song & Associate 29,200.00                 Design criteria services for Operations 29,200.00                 April Total May Consultant Song & Associate 23,360.00                 Design criteria services for Operations 23,360.00                 May Total June Consultant GFA International  1,530.00                    Geotechnical analysis testing 1,530.00                   June Total July‐ September No Activity ‐                             July‐ September Total 54,090.00                 Total Expenditures Adjustments ‐ Miscellaneous Expenses that do not  meet Capital Qualifications 54,090.00$               CIP Amount 2017 City of Palm Beach Gardens CIP Project # pub0220‐ New Operations Center (312.0900.519.6900) 4 of 7 10/20/2017 CITY OF PALM BEACH GARDENS 1 10:38AM Page:revdetl.rpt Revenue Detail Report 10/01/2016 through 09/30/2017 Periods: 1 through 12 ONE-CENT SALES SURTAX CAPITAL IMPROVEMEN312 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 312.312.6000 SALES, USE AND FUEL TAXES 0.00 0.00 0.00 0.00 0.00 3/2/2017 budadj BA 506 2,340,000.00 312 Line Description: EXHIBIT 1- ONE-CENT SALES SURT 3/27/2017 gl_cr CR 30630 259,262.69 312 Line Description: HALF CENT SALES TAX DISC 3/31/2017 genjrnl GJ 9087 267,956.97 312 Line Description: ONE CENT DISC 5/9/2017 gl_cr CR 30694 59,109.46 312 Line Description: HALF CENT SALES TAX DISC 5/25/2017 gl_cr CR 30697 297,118.41 312 Line Description: HALF CENT SALES TAX DISC 6/27/2017 gl_cr CR 30721 262,665.61 312 Line Description: HALF CENT SALES TAX DISC 6/30/2017 genjrnl GJ 9176 252,033.33 312 Line Description: REVENUE ACCRUALS FOR 6/30/17 8/9/2017 gl_cr CR 30766 86,493.30 312 Line Description: HALF CENT SALES TAX DISC-qtr 8/28/2017 gl_cr CR 30779 244,363.94 312 Line Description: HALF CENT SALES TAX DISC 9/27/2017 gl_cr CR 30798 243,438.66 312 Line Description: HALF CENT SALES TAX DISC 312.312.6000 SALES, USE AND FUEL TAXES 1,972,442.37 1,972,442.37 84.29 2,340,000.00 367,557.63 Total ONE-CENT SALES SURTAX CAPITAL IMPROVEMEN 84.29 1,972,442.37 1,972,442.37 2,340,000.00 367,557.63 Grand Total 1,972,442.37 1,972,442.37 84.29 2,340,000.00 367,557.63 1Page: