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Home My WebLink AboutAgenda CAB 080509 Agenda City of Palm Beach Gardens Community Aesthetics Board Wednesday, August 5, 2009, 5:30 PM City Council Chambers I. PLEDGE OF ALLEGIANCE II. ROLL CALL: Regular Members Alternates Donna Wisneski – Chair Rosie Carr - First Alternate Terence Brady – Vice Chair Vacant - Second Alternate David Anderson Frances Heaslip Mark Lenow Council Liaison Staff Liaison David Levy Angela Wong Cynthia Unger, Alternate III. ADDITIONS, DELETIONS, MODIFICATIONS IV. APPROVAL OF MINUTES A. June 3, 2009 V. ITEMS BY COUNCIL LIAISON VI. ITEMS BY STAFF LIAISON VII. OLD BUSINESS A. Adopt-A-Street Program VIII. NEW BUSINESS IX. COMMENTS BY THE PUBLIC X. COMMENTS BY THE BOARD XI. ADJOURNMENT Adopt -A -Street Program What is it? A program that allows organizations from the community to adopt a road with the idea of assisting the community by removing litter from the streets. Who is allowed to participate? Any local businesses, churches, civic associations, homeowner associations, schools, etc. Adopt -A -Street Program What does it consist of? Spending 1 -3 hours a month picking up litter from the roadway. What’s in it for me? •Help keep the community clean and beautiful •Help to keep up the property values •Advertisement opportunity •Community involvement (community hours) •Pride in your city Adopt -A -Street Program How much does this cost? FOR -PROFIT GROUPS that apply for the Adopt -A -Street program, they will be charged a $250.00 cost share fee to help defray the program costs. NON -PROFIT GROUPS will have the fee waived. What is the term of the agreement? Two years Adopt -A -Street Program What does the typical sign look like? Adopt -A -Street Program Recognition signs shall be installed for the groups participating in the Adopt -A -Street Program and will conform to the following criteria: a.Only the full name of the company, corporation, partnership, or entity shall be placed on the signs. b.No other information may be placed on the signs. The sole purpose of the signs is and shall be limited to informing the public of the name of the GROUP that performs litter pick -up for that particular roadway segment. Adopt -A -Street Program Potential Roads to be adopted: 1.Burns Rd . –(1)Mil. Tr. to Alt.A1A / (2)Alt. A1A to Prosperity Farms. Rd. 2.Campus Dr . -RCA Blvd. to PGA Blvd. 3.East Park Drive -RCA Blvd. to Burns Rd. 4.Fairchild Ave . –Campus Dr. to Fairchild Gardens Ave. 5.Fairchild Gardens Ave . –(1)RCA Blvd. to PGA Blvd. / (2)PGA Blvd. to Gardens Parkway 6.Fairway Dr. -PGA Blvd. to Ave. of The Champions 7.Gardens East Drive –(1)Lighthouse Dr. to Burns Rd. / (2) Burns Rd. to RCA Blvd. 8.Gardens Parkway -(1) Pros. Farms Rd. to Kew Gardens Ave. (2) Kew Gardens Ave. to Fairchild Gardens Ave. (3) Fairchild Gardens Ave. to Alt. A1A 9.Ironwood Rd.-Burns Rd. to Holly Drive Adopt -A -Street Program Potential Roads to be adopted: 10. Holly Drive –Ironwood Rd. to Military Trail 11. Kew Gardens Ave. -PGA Blvd. to Gardens Parkway 12. Kyoto Gardens Dr. –(1) Fairchild Gardens Ave. to Alt. A1A (2) Alt. A1A to Military Trail 13. Lighthouse Dr. –MacArthur Blvd. east to Alt. A1A 14. Mac Arthur Blvd. -Lighthouse Dr. to Northlake Blvd. 15. North Corp Parkway -RCA Blvd. to East Park Dr. 16. Riverside Drive -Burns Rd. to Holly Drive 17. Sand tree Drive -Northlake Blvd. to Gander Way 18. Valencia Gardens Ave. –(1) Gardens Parkway to Westport Drive (2) Westport Drive to Gardens Parkway COMMUNITY AESTHETICS BOARD Page 1 06 · 03 · 09 CITY OF PALM BEACH GARDENS 1 COMMUNITY AESTHETICS BOARD 2 REGULAR MEETING 3 JUNE 3, 2009 4 5 The regular meeting was calle d to order at 5:35 p.m. by Chair Donna Wisneski . 6 I. PLEDGE OF ALLEGIANCE 7 II. ROLL CALL 8 PRESENT: Chair Donna Wisneski, Vice Chair Te rence Brady, David Anderson, Frances 9 Heaslip, Mark Lenow. 10 ABSENT: None 11 ALSO PRESENT: Vice Mayor, Council Liaison David Levy; Community Services 12 Operations Manager, Staff Liaison Angela Wong; Grounds Superi ntendent, Alternate 13 Staff Liaison Cynthia Unger. 14 III. ADDITIONS, DELETIONS, MODIFICATIONS 15 ADDITION 16 New Business : Letter announcing the Palm Beach Gardens Citizen Police Academy (CPA) 17 to begin September 23, 2009. 18 Frances Heaslip made a motion for the addition to the agenda. 19 Mark Lenow seconded. 20 Motion passed 5-0. 21 IV. MINUTES FOR APPROVAL 22 Terence Brady made a motion for approval of the May 6, 2009 minutes. 23 Mark Lenow seconded. 24 Motion passed 5-0. 25 V. ITEMS BY COUNCIL LIAISON 26 Council Liaison Levy commended and thanked the Board and City employees for 27 upholding the beautification standards of the City. 28 VI. ITEMS BY STAFF LIASION 29 Staff Liaison Wong reported the July 1, 2009 CAB mee ting is during a holiday week. 30 Terence Brady made a motion to cancel the July 1, 2009 meeting. 31 Frances Heaslip seconded. 32 Motion passed 5-0. 33 VII. OLD BUSINESS 34 A. Adopt-A-Street Program 35 Staff Liaison Wong reported the program met with staff approval. Public Works 36 Superintendent Prince Alexander is drawing up documents w ith the City Attorney to 37 determine guidelines and implementation. 38 VIII. NEW BUSINESS 39 Nominees for consideration in the Beautificat ion Award commercial category include: the 40 Catalfumo building, PGA Commons – Central and East, Donald Ross Village and Self 41 Storage. 42 David Anderson made a motion nominating PGA Commo ns – Central and East as one 43 submittal. 44 The motion failed due to lack of a second. 45 Mark Lenow made a motion nominating the Catalfumo building. 46 Vice Chair Brady seconded the motion. 47 COMMUNITY AESTHETICS BOARD Page 2 06 · 03 · 09 Motion failed, 2-3 with Chair Wisneski , Frances Heaslip and David Anderson 1 dissenting. 2 David Anderson made a motion nominating PGA Commons – Central. 3 The motion failed due to lack of a second. 4 Vice Chair Brady made a motion nominati ng Donald Ross Village. 5 Mark Lenow seconded. 6 Motion passed, 5-0. 7 The Beautification Award will be presented at the July 16, 2009 City Council meeting. 8 IX. COMMENTS BY THE PUBLIC 9 None. 10 X. COMMENTS BY THE BOARD 11 Chair Wisneski reported the upcoming Citizen Police Academy . 12 The following individuals commented regard ing the Beautification Award residential 13 category nomination: David Anderson , Frances Heaslip , Vice Chair Brady , Vice 14 Mayor Levy , Chair Wisneski . 15 16 17 (The remainder of this page intentionally left blank.) 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 COMMUNITY AESTHETICS BOARD Page 3 06 · 03 · 09 XI. ADJOURNMENT 1 Frances Heaslip made a motion to adjourn. 2 David Anderson seconded. 3 Motion passed, 5-0. 4 The meeting adjourned at 6:40 p.m. 5 The next regularly scheduled meeting will be held August 5, 2009. 6 7 APPROVED 8 9 10 11 12 Donna Wisneski, Chair 13 14 15 16 Terence Brady, Vice Chair 17 18 19 20 David Anderson 21 22 23 24 Frances Heaslip 25 26 27 28 Mark Lenow 29 30 31 ATTEST 32 33 34 35 36 Donna M. Cannon 37 Municipal Services Coordinator 38 39 40 41 42 Note : These minutes are prepared in complian ce with 286.011 F.S. and are not verbatim 43 transcripts of the meeting. A verbatim audio reco rd is available from the Office of the City 44 Clerk. All referenced attachments on file in the Office of the City Clerk. 45 ADOPT-A-STREET PROGRAM PROCEDURES GROUPS STEP 1 – GROUPS that wish to adopt a half-mile segment of the City’s road right-of- way for litter removal purposes should cont act the Public Works Superintendent or his/her designee at the Public Works Department, 3704 Burns Road, Palm Beach Gardens, Florida 33410, (561) 804-7000. STEP 2 – A letter of acknowledgment and in formation describing the program will be mailed to the GROUP. The GROUP should review the informati on and decide if the GROUP can comply with the r equirements outlined. If the GR OUP decides that it wants to adopt a half-mile segment of a City road, the GR OUP should fill out and sign the application included with this information, then mail the application to the address shown on the application. STEP 3 – The Program Director (t he Public Works Superintend ent, or his/her designee) will review the potential loca tions proposed by the GROU P and determine the safest location for the GROUP to conduct a litter pick-up. Once a location has been determined by the Director, an Adopt-A-Street Agreement will be sent to the GROUP for the signature of its repr esentative. At the same time, the Director will schedule a safety orientation for the GROUP. STEP 4 – The GROUP will receive an initial safety or ientation. At the safety orientation, safety equipment and materials will be iss ued to the GROUP. The GROUP will be responsible for the safety equi pment and the cost of its repair or replacement if damaged, lost, or stolen. The safety equipm ent shall consist of orange vests for each member of the participating GROUP, two (2) large portable roadside safety signs, and safety briefing checklists. Materials shall consist of litter bags and a recognition sign to identify the GROUP’s road segment. STEP 5 – The GROUP will schedule its monthly litter pick-ups in advance and must contact the Director at (561) 804-7000 to ma ke changes to the schedule. The GROUP is responsible for holding its own safety brie fing prior to each litter pick-up. The ideal time for the GROUP to pick up litter is between the hours of 8:00 a.m. and noon. STEP 6 – The GROUP agrees to pick up litter along the GROUP’S adopted segment of road at least one (1) time per mont h for a period of two (2) years. STEP 7 – FOR-PROFIT GROUPS that apply fo r the Adopt-A-Street program will be charged $250.00 annually, which is a cost share fee to hel p defray program costs. NON-PROFIT GROUPS will have the fee waived. The Public Works Department STEP 1 – Upon receiving an inqu iry regarding the Adopt-A-St reet program, the Program Director (the “Director”) will ens ure that an acknowledgment letter and information about the program are sent to the inquiring party. STEP 2 – The Director will process each GROUP’s application. The Director will review the GROUP’s proposed litter pick-up location in order to determine the safest roadway segment for the litter control operation. R oads with curves or narrow rights-of-way beyond the shoulder are not appropriate and may not be adopted by any GROUP. The safest location will be assigned to the GR OUP at the Director’s discretion. STEP 3 – An Adopt-A-Street Agr eement will be sent to the GROUP for execution by an authorized officer or agent of same. Upon ex ecution of the Adopt-A-Street Agreement by the City, the Director will coordinate the ti me and date for the GR OUP’s initial safety orientation, which will be provided by the Public Works Department. STEP 4 – Following completion of the initial safety orientation, the Director will coordinate the manufacture and in stallation of two (2) recogni tion signs that will identify the section of roadway that the GROUP has adopted. Sa fety equipment will be loaned to the GROUP and provided at the safety orientation. STEP 5 – The Public Works Department will be responsible for the disposal of the bagged litter at the GROUP’s designated litter pick-up si te. The GROUP will be responsible for coordinating the litter pick-up date and time with the Program Director. STEP 6 – The Director will be responsible for c ontacting the GROUP after the litter pick- up to determine the number of litter bags collected for informational purposes. STEP 7 – When a GROUP terminates the Agreement or fails to comply with the terms of the Agreement, the City will recover any and all safety equipment loaned to the GROUP and remove the GROUP’S recognition signs. The vacated segment of road will then be made availabl e to other adopting groups. STEP 8 – Fees collected from the FOR-PR OFIT GROUPS who apply for the Adopt-A- Street program will be given to the Finance Administra tor for the City for deposit into the City’s General Fund. Application for Adopt-A-Street Program (Please type or print) The Public Works Department will work with the adopti ng group to determine the specific section of City roadway to be adopted. Interstate highways, certain divided highways, and roadways where a lack of sufficiently wide rights-of-way cause safety hazards will not be considered adoptable roadways. _____________________ Date ___________________________________________ Name of Organization ___________________________________________ Mailing Address ___________________________________________ City, State, and Zip Code __________________________________________ President, Chairperson, etc. ____________________________________________ ____________________ Name of Contact Person Daytime Phone Number ____________________________________________ ____________________ Mailing Address Evening Phone Number ___________________________________________ City, State, and Zip Code Approximate number of members partic ipating in the litter pick-up ______________. City road section(s) you are interested in adopting: Assigned 1. ______________________________________  2. ______________________________________  3. ______________________________________  Mail, email, or fax this form to: City of Palm Beach Gardens, Adopt-A-Street Program, 3704 Burns Road, Palm Beach Gardens, Florida 33410, (561) 804-7000 office; (561) 775-8279 fax; palexander@pbgfl.com FOR DEPARTMENT USE ONLY SAFETY ORIENTATION DATE: FEE: P WAIVED SCHEDULED PICK-UPS # OF BAGS COLLECTED 1. 5. 1. 5. EQUIPMENT LOANED 2. 6. 2. 6. SAFETY SIGNS (2) DATE: 3. 7. 3. 7. SAFETY VESTS # DATE: 4. 8. 4. 8. GLOVES # DATE: ADOPT-A-STREET SIGN POLICY Recognition signs shall be installed at the boundaries of the adopted roadway segment, one (1) sign in each direction, for each GR OUP participating in the Adopt-A-Street Program. Such identification signs s hall conform to the following criteria: a. Only the full name of the company, co rporation, partnership, or entity shall be placed on the signs. b. No other information may be placed on the signs. The sole purpose of the signs is and shall be limited to info rming the public of the name of the GROUP that performs litter pick-up fo r that particular roadway segment. For additional program information, contact the Public Works Depa rtment at 3704 Burns Road, Palm Beach Gardens, Fl orida, 33410, (561) 804-7000. CITY OF PALM BEACH GARDENS PUBLIC WORKS DEPARTMENT ADOPT-A-STREET LITTER REMOVAL AGREEMENT THIS AGREEMENT is made this _____ day of _______________, 20__, by and between ____________________________, (the “GROUP”), and the City of Palm Beach Gardens, Florida (the “CITY”). WITNESSETH: WHEREAS, the CITY Council has enacted Resolution No. ____________, implementing the Adopt-A-Str eet Program (the “Program”), which permits local organizations to participate in local street litter removal projects; and WHEREAS, __________________________________________(the “Roadway”) is part of the CITY road system in Palm Beach County, Florida, and the CITY has responsibility for the operation and maintenance of such Roadway; and WHEREAS, the GROUP agrees to comply with the CITY’S rules, regulations, and policies for such Program. NOW, THEREFORE, in consideration of the above, the parties agree as follows: SECTION 1. The above recitals are true and correct and incorporated herein. SECTION 2. THE GROUP’S RIGHTS, DUTIES, AND OBLIGATIONS. The GROUP hereby covenants and agrees to the following: 2.01 To adopt the sectio n of Roadway identified as ___________________________ and herby acknowledges that the Program Director may, upon written notice to the GROUP, select an alter nate section of Roadway. 2.02 To perform litter removal on the adopted se ction of Roadway no less than one (1) time per month for a period of two (2) ye ars in strict accordance with the Florida Department of Transportation (“FDOT”) A ccident Prevention Manual, Safe Field Work Practices Topic No. 500-000-004b, the Federal Manual Uniform Control Devices (“MUTCD”), and FDOT De sign and Standard Index 602. 2.03 That it shall conduct and require its participating members to attend safety meetings and pre-task meetings prior to litter removal, in accordance with the FDOT’s Accident Prevention Procedur es Manual Topic No. 500-080-003b. 2.04 To remove litter only during day light hours and good weather conditions. 2.05 To contact the Program Director to coordinate the pick-up and disposal of the litter removed from the GROUP’s adopted Roadway segment. The Program Director may be contacted at 3704 Burn s Road, Palm Beach Gardens, Florida, 33410, (561) 804-7000. 2.06 To ensure that all partici pants wear CITY-issued safety vests at all times during the litter removal activity and that no parti cipant wears inapprop riate clothing, eye wear, or headphones of any kind which may impair their sight, movement, or hearing. 2.07 Not to collect or remove litter at construction or maintenance sites, in tunnels, on bridges, on overpasses, or in roadway medians. 2.08 To allow only such persons to partici pate as are determined by the GROUP to be responsible and capable of safely parti cipating in litter-removal activities. 2.09 That participating youths shall be at least twelve (12) years of age, and the GROUP shall provide at least one (1) adul t supervisor for ever y five (5) youths, ages 12-15, who are participating in the litter-removal activity. 2.10 To neatly pile the fi lled litter bags in locations, designated by the Program Director, at each end of the GROU P’s adopted section of Roadway. 2.11 To be responsible for the cost of repair or replacement of the CITY-issued safety equipment. SECTION 3. THE CITY’S RIGHTS, DUTIES, AND OBLIGATIONS. The CITY hereby covenants and agrees to the following: 3.01 To install appropriate Adopt-A-Street signs at t he beginning and end of the adopted section of Roadway. 3.02 To provide safety orient ation and plastic litter bags to the GROUP and to loan the GROUP orange safety vests and orange safety signs. 3.03 To remove the filled plastic litter bags from the Roadway and to remove unusual, large, heavy, or hazardous item s of litter from the Roadway. SECTION 4. INDEMNIFICATION 4.01 The Parties hereby agree that the me mbers of the GROUP participating in the litter-removal activity are providing volunt eer services to the GROUP and are not providing volunteer servic es to the CITY, are not contractors, independent or otherwise, employees, agents, or consultants for the CITY. 4.02 In consideration for the goodwill and ot her benefits received by the GROUP for its participation in the Pr ogram, the GROUP hereby agrees to protect, indemnify, provide costs of defense, and hold harmle ss the City of Palm Beach Gardens, its employees, officers, agents, and repres entatives from and against any and all claims and liabilities, incl uding all attorneys' fees and court costs, including appeals, for which the CITY, its employees , officers, agents, and representatives can or may be held liable as a result of injury (including death) to persons or damage to property to the extent occu rring by reason of any negligent or intentional acts or omissi ons of the GROUP, its empl oyees, agents, volunteers, or participants, including subcontractors, ar ising out of the use of this Agreement. The GROUP shall not be required to indemni fy the CITY or its agents, officers, employees, or representativ es when an occurrence resu lts from the wrongful acts or omissions of the CITY or its officers, agents, employees, or representatives. Upon completion of t he term and/or any and all obligations and/or duties provided for in this Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions of this paragraph shall survive. For the purposes of liability, t he CITY is subject to the provisions of Section 768.28, Florida Statutes , and this Agreement shall not be deemed a waiver of sovereign immunity by the CITY. SECTION 5. GOVERNING LAW AND VENUE. The Parties hereby agree that this Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Flor ida, without regard to any contrary conflicts of law principle and that the venue for all proceedings in connection herewith shall be exclusively in Palm Beach County, Florida. The Parties hereby waive whatever their respective rights may hav e been regarding the selection of venue. SECTION 6. SEVERABILITY. In the event that any part, term, or provisi on of this Agreement is determined to be illegal or unenforceable by a co urt of competent jurisdiction, the validity of the remaining portions of this Agreement shall not be a ffected, and the rights and obligations of the Parties shall be construed and enforced as if this Agr eement did not contain the particular part, term, or provision held to be invalid. SECTION 7. ASSIGNABILITY. This Agreement may not be transfe rred or assigned by either Party. SECTION 8. TERM AND TERMINATION OF AGREEMENT. This Agreement shall be for a term of tw o (2) years. The CITY or GROUP may terminate this Agreement for any reason upon ten (10) days’ written notice. SECTION 9. NOTICES. All notices required under this Agreement shall be in writ ing and shall be personally delivered or sent certified mail, return receipt requested and shall be addressed as follows: To the CITY: City of Palm Beach Gardens Attention: Adopt-A-S treet Program Director 3704 Burns Road Palm Beach Gardens, Florida, 33410 (561) 804-7000 To the GROUP: _______________________ _______________________ _______________________ _______________________ (The remainder of this page left intentionally blank) IN WITNESS WHEREOF, the Parties have executed this Agreement, including any addenda attached hereto, on the date and year first written hereinabove. CITY OF PALM BEACH GARDENS By:___________________________________ Ronald M. Ferris, City Manager ATTEST: By:_____________________________ Patricia Snider, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: _____________________________ R. Max Lohman, City Attorney GROUP Name of Group:________________________ By:___________________________________ Authorized Agent Print Name:____________________________ Title:_________________________________ WITNESSES: By:___________________________ Print Name:____________________ By:___________________________ Print Name:____________________ G:\attorney_share\PW\Adopt A Street Program - RML Revisions.docx