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HomeMy WebLinkAboutAgenda AIPP 091509AGENDA CITY OF PALM BEACH GARDENS ART IN PUBLIC PLACES ADVISORY BOARD TUESDAY, SEPTEMBER 15, 2009 AT 5:30 P.M. COUNCIL CHAMBERS I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL: ART IN PUBLIC PLACES ADVISORY BOARD Regular Members Alternates Diane Cappella Susan Tornabene (1 st Alt.) Ellen Dukes Dianne Sacchetti (2 nd Alt) Cable Neuhaus (Vice Chair) Jennifer O’Brien David Porter Also in attendance: Kara Irwin, AICP Growth Management Administrator/Staff Liaison IV. ADDITIONS, DELETI ONS, MODIFICATIONS V. APPROVAL OF MINUTES – June 16, 2009 VI. ITEMS BY COUNCIL LIAISON VII. ITEMS BY STAFF LIAISON VIII. OLD BUSINESS IX. NEW BUSINESS a. Frenchman’s Crossing PUD AIPP-09-06-000024 Recommendation to City Council b. Lake Catherine Conceptual Design Draft Call to Artist X. COMMENTS BY THE PUBLIC XI. COMMENTS BY THE BOARD XII. ADJOURNMENT Frenchman’s Crossing Palm Beach Gardens, Florida Art in Public Places Advisory Board September 15, 2009 Presented by Planning Landscape Architecture Environmental Services Transportation Request Request: 1.Approval Recommendation to City Council Location Map N O R T H SITE Hood Road Al t e r n a t e A 1 A Evergrene Z: PCD FLU: RH Seacoast Z: P LU: P Frenchman’s Reserve Z: RM FLU: RL Hood Rd Al t e r n a t e A 1 A Site Data Total Site Area 10.00 Ac. Total Building S.F. 62,631 S.F. Publix 46,031 S.F. Retail 16,600 S.F. Total Parking Required 313 Sp. Total Parking Spaces 313 Sp. •Pedestrian Corridor from Courtyard to Publix Entrance •55’ Parkway Buffer along Hood Road -12’ Walkway -Seating Areas -Public Art Site Design Site Plan N O R T H Public Art Location N O R T H Public Art Area 19’+/-16’ 8’ 4’ Elevation 15’ Plan View Site Design and Details Site Design/Details •Artwork (19’ tall by 15’ wide) •Decorative Pavers •Benches/Seating •Landscape Material •Royal Palm •Foxtail Palm •Fakahatchee Grass, Liriope, Plumbago •Artwork Up Lighting •Site Lighting •Bollard Lighting •Pole Lighting Retail Building C Retail Building B Royal Palm Typical Foxtail Palm Typical Shrubs Typical Sculpture and Inspiration Spider Lily •Native to South Florida (USDA Hardiness Zones 10 -11) •Each bloom has curving sepals, giving it a "spider" look. •Varieties can be found in Red, White, and Purple Criteria for Approval a)Visibility: 19’ tall x 15’ wide sculpture designed to capture attention of pedestrians and passerby's along Hood Road. b)Planning Integration: From concept to finalized site plans, the artwork was strategically located to be enjoyed by users of site. c)Landscape Integration: Careful attention to detail when choosing landscape material to complement the sculpture. d)Lighting: Tastefully lit in an unobtrusive manner to enhance and illuminate the artwork in a night setting. e)Materials: Painted bronze and steel with a concrete base. *The applicant agrees with all Conditions of Approval outlined in the staff report* Construction Schedule/Budget Anticipated Project Schedule •Fall 2009 -Permit Submittals and Issuance •October 2009 -Demolition/Site Construction begins •November 2010 -First Certificate of Occupancy Anticipated Project Budget •Vertical Construction Costs = $6,000,000 •Art in Public Places Budget = $60,000 (1% of Vertical Construction Cost) •Artwork Design/Artist Fees (Design, Drawings, Model, and Meetings/Coordination) = $11,.000 •Implementation (Materials, fabrication, delivery and installation) = $49,000 Frenchman’s Crossing Palm Beach Gardens, Florida Art in Public Places Advisory Board September 15, 2009 Presented by Planning Landscape Architecture Environmental Services Transportation Art Location Location Map Site Plan Robert St. Croix Site Aerial Budget Approval Criteria Design and Detail Inspiration Robert St. Croix Biography •1970’s –career began in San Francisco becoming notorious for pioneering water sculptures in copper and driftwood, many of which were kinetic, utilizing water pressure to move metal wheels, bearings and cubs. •1976 -moved to Lake Tahoe, Nevada and opened a sculpture studio and art gallery to have freedom to create more complex metal sculptures, such as life sized figured, mobiles, and small figurative bronzed castings. •1978 -moved to Hawaii and enrolled in the University of Hawaii to learn art foundry practices and procedures. There he began showing sculptures in better known galleries, such as Gallery Hawaii and Center Art Galleries. Moving back to the Mainland (Minden, Nevada) in •1983 -opened his own art bronze foundry. Within two years he moved his art studio to Newcastle, California and La Porte, California and began producing limited edition bronzes and exhibiting sculptures at Art Expo New York and Art Expo Los Angeles. •1990 -moved to West Palm Beach, Florida. Opened his own studio and built an art bronze foundry. •1996 -His first monumental bronze was completed in Michigan (17 feet tall) •1998 -he began a series of life size limited edition bronzes, “Homage to the Masters”, which three dimensionalizes and adds to selected paintings of contemporary masters. •His commissioned works are now exhibited in collections in Europe, Asia, North America, and Latin America. Robert St. Croix Artwork Patriots Farewell Location: Morristown, NJ Year: 2001 Materials: Bronze Dimensions: 13’ x 27’ x 27’ $250,000 Commission (Not Including Fountain) Marie -Theresa Year: 1998 Materials: Painted Bronze Dimensions: 50” x 26” x 24” Dora Maar Year: 1997 Materials: Bronze Dimensions: 3’ x 2’ x 5’ Robert St. Croix Artwork Grande Prima Flora #1 Year: 2003 Materials: Bronze Dimensions: 60” x 20” x 18” Location Map N O R T H SITE Al t e r n a t e A 1 A Hood Road CITY OF PALM BEACH GARDENS LAKE CATHERINE PARK HISTORY ART PROJECT CALL TO ARTISTS PREPARED BY: CITY OF PALM BEACH GARDENS REQUEST FOR PROPOSALS #2009 -XXX D ATED: TBD PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 2 CITY OF PALM BEACH GARDENS, FLORIDA 10500 N. MILITARY TRAIL, PALM BEACH GARDENS, FL 33410 CALL TO ARTISTS PUBLIC ART PROJECT REQUEST FOR PROPOSALS for LAKE CATHERINE PARK HISTORY ART PROJECT RFP #2009 -XXX The City of Palm Beach Gardens is celebrat ing being incorporated for 50 years and is in search of an artist to design, fabricate, and install outdoor art piece(s), or aesthetic enhancement(s) to be placed / installed adjacent to a lake at the at the southern portion of Lake Catherine Park, site located at 9470 MacArthur Boulevard, Palm Beach Gardens, Florida. The sele cted artist will design a historical art work which can be viewed from several different vantage points. The exterior art and amenities project should be conceptually unique and shall include memorializing important events in history for the City of Palm Beach Gardens . The budget f or the project is $XXXX and covers all costs associated with the project including artist fee, design, fabrication, lighting, construction, installation, and travel / transportation. The successful Artist will have demonstrated through the submission of pr oposal materials, the capability to successfully complete the project with an innovative approach to the exterior space. Call to Artist documents may be obtained from the City’s web site at www.pbgfl.com , the City Clerk’s Office at the address below, or b y contacting Lisa Scalabrin at 561.799.41 57 , e -mail lscalabrin @pbgfl.com . All questions are to be directed to Lisa Scalabrin , Staff Accountant , 10500 N. Military Trail, Palm Beach Gardens, FL 33410, (fax) 561.799.4134. All submittals, one (1) original h ardcopy and twelve (12) compact discs in PDF format, must be received at the address below in the City Clerk’s Office, no later than TBD , at 2:00 p.m., at which time all Proposals will be publicly opened and read. Receipt of a response by any City office, receptionist, or personnel other than the City Clerk’s Office does not constitute "receipt" as required by this solicitation. The City Clerk’s time stamp shall be conclusive as to the timeliness of receipt. All Proposal documents are to be sealed when s ubmitted and be delivered or mailed to: The City of Palm Beach Gardens City Clerk’s O ffice 10500 N. Military Trail Palm Beach Gardens, FL 33410 On the envelope(s)or box(es) containing the Proposal shall be written in large letters: RFP # 2009 -0XX for Lake Catherine Park History Art Project To Be Opened TBD , at 2:00 p.m. The City of Palm Beach Gardens reserves the right to accept or reject any or all Proposals, in whole or in part, with or without cause, to waive any informalities and technicalities, and to award the Contract on such coverage and terms it deems will best serve the interest of the City. Criteria utilized by the City of Palm Beach Gardens for determining the most responsible Proposer includes, but is not limited to, cost, whether the Pr oposer meets the City of Palm Beach Gardens published specifications, the Proposer’s experience, skill, ability, financial capacity, and any other factors which could reasonably be asserted as being relevant to successful performance of Proposer. Proposers should anticipate the City may negotiate some or all of the components of a Proposal with one or more of the Proposers in order to obtain the best value of services offered. PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 3 CITY OF PALM BEACH GARDENS Lisa Scalabrin – Staff Accountant Patricia Snider, C MC, City Clerk Publish: Palm Beach Post TBD PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 4 PROJECT SUMMARY Project: LAKE CATHERINE PARK HISTORY ART PROJECT - CALL TO ARTIST Location: 9470 MacArthur Boulevard , Palm Beach Gardens, FL 33410 – adjacent to Lake Catherine Budget: $XXXX covers all costs associated with the project including artist fee, design, fabrication, lighting, construction, installation, and travel / transportation. BACKGROUND City of Palm Beach Gardens , Florida The City o f Palm Beach Gardens is residence to over 52,000 people and is located on the southeast coast of Florida; approximately 10 miles north of West Palm Beach , FL (see Exhibit 1 ). The City was founded in 1959 and therefore is currently celebrating 50 years as a City. Art in Public Places Ordinance The C ity has had in place an Art in Public Places O rdinance since 1988. This O rdinance requires that all non -residential developments over $1 -million in total development cost provide a percentage of the development cost to public art, or contribute to the City's art fund. From the art fund, the Art in Public Places Board is authorized to make recommendation to the City Council to purchase works of art for public spaces in and around the C ity. Art in Public Places Board and Recreation Advisory Board Both t he Art i n Public Places Advisory Board (AIPP) and Recreation Advisory Board (RAB) are comprised of City residents from a variety of professions, all with a strong interest and commitment to serving in the best interest for the public, both in art and in parks . PROJECT SCOPE In order to commemorate the 50 years of history, t he City of Palm Beach Gardens is in search of an artist to design, fabricate, and install outdoor historical art piece(s), or aesthetic enhancement(s) to be placed / installed adjacent to the lake at the southern portion of Lake Catherine Park, located at 9470 M acArthur Boulevard, Palm Beach Gardens, Florida (Exhibit 2). The selected artist will design art works which can be viewed from several different vantage points. The exterior art and amenities project should be conceptually unique and shall serve to memorialize importa nt events in history of the City of Palm Beach Gardens . The successful Artist will have demonstrated through the submission of proposal materials, the capability to successfully complete the project with an innovative approach to the exterior space as wel l as incorporating the history of the City of Palm Beach Gardens. Exhibit 3 includes ideas and concepts from the Palm Beach Gardens Historical Society, however, it would be advantageous for the artist(s) to research the history and include their graphic in terpretation within the art piece(s). The art piece(s) should be developed as a place -specific installation which responds to the characteristics of the designated space within the park , including, but not limited to, the history, physical environment and diversity of the people within the community. The project should have a clear benefit to and involvement of the community. The project should support artistic excellence, and be of high quality. In addition, it should also include a public outreach or education compone nt. The project location is a passive park across from a middle school, the ideal concept would allow those to use the park as well as draw visitors to the park to learn about the history of the City. Exhibit 4 lists web links to audio files of actual meetings PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 5 BUDGET The total not -to -exceed budget for the commiss ion is $XXX . The budget includes artist fees, gallery commission (if applicable), all materials, lighting of the project (?), fabrication, transportation, on -site project management, installation including any site modifications required , installation equ ipment, engineering fees, insurance fees, all artist travel costs to and from the site, per diem expenses, project documentation, plaques and/or signage, and a contingency to cover unexpected expenses and all fees , including permits, for all items associat ed with the art piece(s). AR TIST ELIGIBILITY Open to all A rtists at least 18 years old. Students are not eligible (?). Artists must be able to demonstrate through the submission of proposal materials, a proven tract record for having successfully integr ated artwork and/or amenities into outdoor areas utilizing the materials necessary to meet the project goals and guidelines provided below. PROJECT GOALS The goal of the project is to commission artwork for L ake Catherine Park located at 9470 MacArthur Bo ulevard , Palm Beach Gardens, Florida that : (1) Art incorporates the documentation of h istory of Palm Beach Gardens (2) User -friendly - be accessible to everyone in the community including children. (3) May incorporate some type of technology with no maintenance (4) Unorthodox approach t o a history monument in the City.- something “Fascinating” (5) Take into account the environment and green initiatives. (6) Ar t of an original, site specific design. (7) Provide the opportunity for area residents, visitors and employees to experience the history of th e City of Palm Beach Gardens . (8) The art should be innovative and engaging works of public art that also function as public amenities and enhancements. (9) Incorporate and depict important dates of history for the City of Palm Beach Gardens. PROJECT GUIDELINES T he artwork, amenities and enhancements must: (1) Include shade and seating areas for visitors to see the art/history (2) History to be viewed from off the pathway as well as along the pathway (uses on the site must not be negatively impacted) (3) Be fabricated in materials that will withstand the heat, humidity, wind, drought and other environmental and climatic conditions common to the region as specified by regulatory codes. (4) Have an anticipated, 30 year life span. (5) Have minimal maintenance requirements. (6) Elements along the pathway but not impede those using the path. (7) S hould not be an impediment to users of the park (8) Vertical spatial definition of proposed artwork (9) The artwork amenities and enhancements shall comply with all Federal, State and local rules, regulations, ordinances, guidelines and/or directives. (10) No thing can be hung over or attached to the L ake. (11) Not create blind spots where illicit activities may take place . (12) Not impede any pedestrian traffic. (13) Have a graffiti -resistant coating applied by the artist where applicable. PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 6 SUBMISSION INSTRUCTIONS 1. One (1) original ha rdcopy and twelve (12) compact disc copies in PDF format of the p reliminary proposal submissions must be delivered by 2 :00 p.m. E.S.T. on TBD. Submissions not delivered by the time and date specified will be returned to Artist unopened. Label the name of the single pdf files as: “artist name_lake _catherine_history_art _project” Please send proposal materials to: C ity of Palm B each Gardens City Clerk 10500 N. Military Trail Palm Beach Gardens, FL 33410 2. The artist must complete, sign and date the application attached. App lication should be typed or handwritten in ink, in clear legible print. 3. Place application on top of other proposal materials. 4. Artists who submit incomplete proposals may be eliminated from the review process. 5. The City of Palm Beach Gardens will make every effort to protect proposal materials. However, the City shall not be held responsible for the loss or damage of any materials submitted. SUBMISSION CHECK LIST To be considered for this p roject, the following items must be included in the preliminary submi ssions . Submissions must be complete for consideration . The twelve (12) compact discs shall be labeled with name of applicant and “Lake Catherine History Art Project ”. The name of the single .pdf files shall be titled as follows: “artist name_lake _catherine _history_art_project_(insert document title)”. For example, “John - Smith_lake _catherine _his tory_art_project_application”. Exception – Images must be in .jpeg format. The original hardcopy sheet/document should be labeled with name of applicant. Collate in exact order, using 8 -1/2 ” x 11 ” sheet s : (1) A pplication Form : Complete, sign and date application attached. (2) Artist Resume: A current resume emphasizing public art experience including budget size of past projects. (3) Images: Not to exceed ten (1 0 ) digital images printed in color. On compact discs, ima ges must be in .jpeg format not to exceed 1.8 megabyte s . Images must be scanned at no less than 45 0 dpi and no greater than 600 dpi. The files should be named on the disc with name and corresponding number as listed on a separate visual image identificati on sheet. Discs not meeting these requirements will not be eligible for review. These images should be indicative of the type of work that would be appropriate for this project. (4) Image List: An annotated image list identifying slides/digital images by nu mber, artist sur name, title of work/project, location of project, major materials used, dimensions, project timeline (from contract to completion), budget, name of commissioning agency, Project Manager’s name and phone number, and commissioning agency’s go als for the project. (5) Preliminary Concept Drawings: It is at the Artist’s discretion to submit n o more than five drawings to illustrate a preliminary proposal and design concepts . Bonus PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 7 points shall be awarded for submitted drawings that demonstrate excepti onal aesthetic quality . (6) Written Proposal: No more than two pages outlining the relationship between the slides presented and Artist’s proposal; how the proposed work meets the project’s goals and guidelines; and background information that support the Art ist’s qualification to complete the project together with all drawings and design concepts to be attached. (7) SASE: If any Offeror / Proposer desire to have their slides returned after the selection process is complete, please include a n appropriately sized s elf -addressed , stamped envelope/container along with a compact disc that contains the same digital photographs that will be kept by the City in lieu of the slides for record keeping purposes. SELECTION PROCESS The selection process will occur in two phase s. In the first phase, the Art in Public Places Advisory Board and Recreation Advisory Board will review the submission material , a nd select no more than three (3) semi -finalists . In the second phase, the semi -finalists will present an in - person, fully -con ceived proposal including images, scale models, or other materials which will illustrate the concept of the proposal to the Board . An itemized budget must also be included in the proposal . Each semi -finalist that makes a live presentation will receive an h onorarium of $XXXX f or all materials, transportation and lodging for site visits and presentation of the proposal, and any other costs associated with the proposal . Following the presentations, the Art in Public Places Advisory Board and Recreation Advisor y Board will select a finalist. The finalist’s proposal will be reviewed by the Board s for comment , and then recommended to the City Council for approval. SEMI -FINALISTS’ REQUIREMENTS The semi -finalist s will be required to perform the work under contract with the City of Palm Beach Gardens, a sample of which is attached hereto and incorporated herein as Exhibit 5 . Semi -finalists will be required to make a live presentation of their proposal to the Art in Public Places Advisory Board and Recreation Advisory Board o n TBD . Presentation materials must be delivered to the City Clerks Department that day and need to include: (1) Conceptual Approach: Provide a t h ree -dimensional model or up to four (4) detailed drawings to define proposal and design concepts. Drawing s will need to be on 8 ½” x 11” paper. If drawings are in color, please supply 10 color copies of each, otherwise drawings will be reproduced in black and white for review. (2) Written Statement: A typewritten proposal that specifies : a. In detail t he proposed p ublic art p roject ; b. How the conceptual approach relates to the site ; c. H ow the artwork (s), amenities and/or enhancements address site needs ; and d. H ow the artwork(s) will be maintained . (3) Schedule : Provide a proposed schedule in days from “Notice to Proceed” thro ugh “Ribbon Cutting”; total timeline can not exceed 18 months. (4) Budget : I nclude a breakdown of the proposed project budget to include the following: artist fees, gallery commission (if applicable), all materials, lighting of the project, fabrication, transp ortation, on -site project management, installation including any site modifications required, installation equipment, engineering fees, insurance fees, all artist travel costs to and from the site, per diem expenses, project documentation, plaques and/or s ignage, and a contingency to cover unexpected PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 8 expenses and all fees, including permits, for all items associated with the art piece(s). (5) Material List: A list of proposed materials to be used to design, fabricate, and install t he project. (6) References (*see note below): Provide three (3) verifiable references from projects of a similar scale completed in the last eight (e) years. Please include name, address, telephone number and e -mail address for each reference. (7) SASE: A n appropriately sized self -addressed, stamped envelope, mailing tube, carton, etc. for return of proposal materials. * References to include name, address, telephone number and e -mail address of the three references who have commissioned Artist on similar - or large -scale projects within the last eight (8) years shall be submitted to the City Clerk within two weeks after formal notification of selection as a Semi -Finalist. FINALIST’S REQUIREMENT The finalist will be required to perform the work under contract with the City of Palm Beach Gard ens , a sample of which is attached hereto and incorporated herein as Exhibit 6 . Prior to contract execution, the finalist will be required to seek input from the Art in Public Places Advisory Board and Recreation Advisory Board , and to meet with the City o f Palm Beach Gardens P roject M anager to develop a detailed plan, budget and timeline based on the proposal presented. The contract fees, time frame, installation/construction requirement will be negotiated between the finalist and the City . Regardless of t he foregoing, the Finalist shall be required to comply with the contract terms including, but not limited to insurance and permit requirements. Upon execution of contract , a Notice to Proceed (“NTP”) will be issued. SELECTION CRITERIA In the Preliminary Review Phase, a combined scoring system of pass/fail and points will be utilized to select up to five semi -finalists based on the following criteria: 1. To be provided by the AIPP at meeting In the Final Review Phase, a point -based scoring system will be utilized to select a finalist for re commendation to the City Council . Scores will be based on the following criteria as demonstrated in the presentation, proposal materials and through reference check. 1. To be provided by the AIPP at meeting The City is not required to select semi -finalists nor is it under any obligation to sel ect a finalist or bring the project to completion if in the City’s sole judg m ent , Artists or proposals do not meet eligibility requirements, project goals and/or guidelines. The City has the right to reject any proposal, at any time beginning with the sele ction process through to installation on the grounds that the proposal or artwork, amenities or enhancements appear to have a fault in fabrication; pose a safety hazard including but not limited to standards as defined by OSHA; are fraudulent or non -authen tic; require special maintenance or landscaping other than which had been previously identified and agreed to by the City ; does not meet project goals and guidelines. Any substantial deviations from the Finalist’s approved design must be approved by the Ci ty Council. PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 9 SELECTION PROCESS TIMELINE This timeline is subject to change without notice . Call to artist notification RFP d eadline to receive entries Evaluate entries S elect S emi -finalists City Council approval of Semi -Finalist Agreements Pro duction (see “Semi -finalists’ Requirements”) Semi -finalists' p roposals due with Semi -finalist p resentations to Art in Public Places Advisory Board and Final Artist selection by the Board s CONTACT INFORMATION For further information, please contact in writing : Lisa Scalabrin Staff Accountant City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, FL 33410 Fax (561) 799 -4134 E -mail : lscalabrin @pbgfl.com PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 10 EXHIBIT LISTING 1. City of Palm Beach Gardens 2. Aerial Map s of Lake Catherine 3. I nformation provided by Historical Society 4. L ist of l inks to audio meetings 5. Semi -finalist A greement 6. Finalist Agreement PROPOSAL #200 9 -xxx Lake Catherine History Art Call To Artists 11 City of Palm Beach Gardens, Florida Exterior Art Project Lake Catherine History Art Project located at 9470 MacArthur Boulevard Request fo r Proposals No. 200 9 -0 XX Public Art Application Form Submissions must be received no later than TBD , at 2:00 pm PLEASE TYPE OR PRINT Last name: _____________________ First name: ___________________ Date : ___________ Contacts address (PO Box not accepta ble): Company: ______________________________________ Street: ______________________________________ City, State, Zip: ______________________________________ Tel: _______________________________ Email: _______________________________ Fax: _______________________________ Web: _______________________________ Gallery affiliation (if applicable): ___________________________ Tel .: _______________ Signature of Applicant: __________________________________________ Please be certain to review the Submission C heck List. Incomplete applications are subject to rejection.