HomeMy WebLinkAboutMinutes Council 0507201 CITY OF PALM BEACH GARDENS
2 CITY COUNCIL
3 REG U LAR MEETING
4 May 7, 2020
5
6 The reg ular meeting was called to order at 7:00 p.m. by Mayor Woods .
7 I. PLEDGE OF ALLEGIANCE
8 II. ROLL CALL
9 PRESENT: Mayor Woods, Vice Mayor Marino, Vice Mayor Pro Tern Litt, Councilmember
10 Marciano, Councilmember Reed. (Due to the Coronavirus Pandemic, Vice Mayor Pro Tern Litt
11 attended the meeting remotely via Zoom).
12 ABSENT: None.
13 III. ADDITIONS, DELETIONS, MODIFICATIONS
14 Item X Resoluti ons b. RES OLUTI ON 37 , 2020 -CREATING THE ECONOMIC REC OVERY
15 ACT (ERA ) GRANT FUND IN RESPONSE TO THE COVID-19 PANDEMIC .
16 Vice Mayor Marino made a motion to add Item X b. Resolution 37, 2020.
17 Councilmember Reed seconded .
18 Motion passed 5-0.
19 IV. ANNOU NCEMENTS AND PRESENTATIONS
20 a. FY 201 9 COMPREHENSIVE ANNUAL FI NANCIAL REPORT (CAFR).
21 Finance Administrator, Allan Owens , introduced, CPA, Michael Futterman (attended via Zoom),
22 who presented the City's annual audit reports for the fiscal year ending September 30, 2019.
23 Councilmembers thanked the entire Finance Department for their hard work.
24 Finance Administrator, Allan Owens, recognized Deputy Finance Administrator, Sean O'Brien,
25 for his preparation and coordination of the audit.
26 V. ITEMS OF RESIDENT INTEREST AND BOARD/COMMITTEE REPORTS
27 Mayor Woods recommended moving Items of Resident Interest and Board/Committee Reports to
28 the end of future City Council agendas, thereby enabling the timely address of the business-at-hand.
29 Councilmembers concurred .
30 City Manager, Ron Ferris, approved the move on future agendas .
31 VI . COMMENTS FROM THE PUBLIC
32 Ed Dolezal , 4905 Midtown Lane, #2410 Palm Beach Gardens, FL 33418.
33 VII. CITY MANAGER REPORT
34 City Manager, Ron Ferris , gave an update on the status of the City and its operations during -the
35 COVID -19 Pandemic. Staff continues to deliver ongoing services and provide public safety daily.
36 City construction projects are continuing. Parks are open with certain restraints and safeguards . Golf
37 courses, the lap pool , tennis courts and pickleball are open. Building permits and certificates of
38 occupancy are being issued. The Planning, Zoning and Appeals Board is sche duled to meet on May
39 19th via Zoom. Police and Fire Departments are operating at a one hundred percent staff level. Social
40 distancing compliance verifications for businesses reopening in Phase One will occur. The Gardens
41 2 Go Drive-thru Market began on May 3rd • The Feeding South Florida Food Distribution event was
42 held on May 5th at Christ Fellowship Church. City employees and elected officials assisted in this
43 outstanding event. Another food distribution event will be held there on May 12th • Staff is busy
44 preparing budget proposals for the City's next fiscal year. During the first week of June, a new and
45 informative Hurricane Guide will be published and mailed to all City residents. In addition, staff is
46 reviewing the City 's contingency plans in advance of any major storm.
47
CITY OF PALM BEACH GA RD ENS REGULAR COUNC IL M EETI NG
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1 CITY MANAGER REPORT CONTINUED
2 City Manager, Ron Ferris, continued with the agenda addition, Resolution 37 , 2020 -Economic
3 Recovery Act during the City Manager Report. The Small Business Gardens Relief Fund was
4 developed in collaboration and cooperation with both the PGA Corridor Association and the Palm
5 Beach North Chamber of Commerce to help revitalize small businesses in the City impacted by
6 COVID-19. Gave recognition to Noel Martinez, President and CEO of Palm Beach North Chamber
7 of Commerce, Dana Middleton, Chair of the PGA Corridor Association, Joey Eichner, Vice Chair
8 and Treasurer of the PGA Corridor Association, Keith Douglass, Board of Directors Executive
9 Committee of Palm Beach North Chamber of Commerce, David Markarian, Board of Directors
10 Executive Committee of Palm Beach North Chamber of Commerce, and Jon Channing, PGA
11 Corridor Board Member for their collaborative support of this initiative. The Small Business Relief
12 Fund will provide 50 businesses, those having no more than 25 employees, a one-time grant of
13 $20,000. Qualification instructions will be provided online. An application link will be available
14 from May 18 th at 8:00 a.m. through May 25 th at 5:00 p.m. on a first-come first-serve basis. $1 million
15 will be set aside for this project. The second part of Resolution 3 7 , 2020 is the Unemployed Resident
16 Relief Fund which will provide a one-time Publix gift card of $250 dollars to offset living costs to
17 the unemployed due to the COVID-19 Pandemic. Residents must arrive for an appointment card on
18 May 18 th at 9:00 a.m. at Gardens North County District Park and then come back at their designated
19 time with their residency and unemployment documentation to qualify.
20 The Economic Development Fund currently has $2 .3 million in the budget. Resolution 37 , 2020 is
21 requesting $1 million for the Small Business Relief Fund and $300,000 for the Unemployment
22 Resident Relief Fund. Thanked R. Max Lohman, City Attorney , Stephen Stepp, Deputy City
23 Manager, Allan Owens, Finance Administrator, Km! Ra, Purchasing and Contracts Director, John
24 Boehm, Assistant to the City Manager, Janice Massie, Executive Assistant to the City Manager,
25 Jamie Voss, Administrative Services Manager, and Barbara Chabre, Executive Legal Assistant, for
26 all their support and hard work in putting this together.
27 Public Media Relations Manager, Candice Temple , (attended via Zoom) explained the aggressive
28 marketing campaign that will begin following the adoption of Resolution 37, 2020.
29 Mayor Woods asked Councilmembers to move up the vote of Resolution 37, 2020.
30 All Councilmembers concurred.
31 The City Clerk read Re solution 3 7 , 2020 by title.
32 RESOLUTION 37 , 2020 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
33 BEACH GARDENS, FLORIDA, CREATING THE ECONOMIC RECOVERY ACT (ERA) GRANT
34 FUND IN RESPONSE TO THE ECONOMIC AND PERSONAL HARDSHIPS ENDURED BY THE
35 BUSINESSES AND RESIDENTS OF THE CITY OF PALM BEACH GARDENS DUE TO THE
36 COVID-19 PANDEMIC; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
37 Vice Mayor Marino made a motion to approve Resolution 37, 2020.
38 Councilmember Marciano seconded.
39 Mayor Woods brought the item back for discussion. Discussion ensued.
40 Motion passed 5-0.
41 VIII. CONSENT AGENDA
42 Vice Mayor Pro Tern Litt requested Item J Resolution 31 , 2020 be pulled from the Consent
43 Agenda.
44 Vice Mayor Marino requested Item S Proclamation -Municipal Clerks Week be pulled from the
45 Consent Agenda.
46 a. APPROVE MINUTES FROM THE APRIL 2, 2020 CITY COUNCIL MEETING .
47 b. PURCHASE AWARD -ANNUAL ASPHALT MILLING AND RESURFACING (2020).
48 c. PURCHASE AWARD -ITB2020-121CS , RENOVATION OF FIRE STATION NO . 1.
49 d. PURCHASE AWARD-ITB2020-1 18FT, CONSTRUCTION OF FUEL STATIONS.
CITY OF PALM BEACH GARDENS REGULAR COUNCIL MEETING
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1 e. PURCHASE AWARD-EOC ROOF RESTORATION PROJECT.
2 f . PURCHASE AWARD -LEASE OF MULTIFUNCTION COPIERS AND PRINTERS.
3 g. PURCHASE AWARD -RFP2020-057HR , ANCILLARY HEAL TH BENEFIT PLANS -DENTAL
4 INSURANCE AND EMPLOYEE ASSISTANCE PROGRAM .
5 h. RESOLUTION 27 , 2020 -PLAT 19-07-000100 -COSTCO PLANNED UNIT DEVELOPMENT
6 PLAT. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS,
7 FLORIDA, APPROVING THE PLAT FOR COSTCO WHOLESALE CLUB PLANNED UNIT
8 DEVELOPMENT; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES .
9 i. RESOLUTION 28, 2020 -DOWNTOWN PALM BEACH GARDENS ADDITIONAL SPECIAL
10 EVENTS . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH
11 GARDENS , FLORIDA, APPROVING ADDITIONAL SPEC IAL EVENTS FOR DOWNTOWN
12 PALM BEACH GARDENS , LOCATED ON THE EAST SIDE OF ALTERNATE A1A BETWEEN
13 KYOTO GARDENS DRIVE AND GARDENS PARKWAY, AS MORE PARTICULARLY
14 DESCRIBED HEREIN; PROVIDING CONDITIONS OF APPROVAL; PROVIDING AN
15 EFFECTIVE DATE; AND FOR OTHER PURPOSES .
16 k. PROCLAMATION -BETTER HEARING MONTH .
17 I. PROCLAMATION -CIVILITY MONTH .
18 m. PROCLAMATION -CODE ENFORCEMENT OFFICERS ' APPRECIATION WEEK.
19 n. PROCLAMATION -DROWNING PREVENTION AWARENESS MONTH .
20 o. PROCLAMATION-EMERGENCY MEDICAL SERVICES WEEK.
21 p. PROCLAMATION -GUARDIAN AD LITEM MONTH.
22 q. PROCLAMATION-KIDS TO PARKS DAY.
23 r. PROCLAMATION -MENTAL HEALTH A WARENESS AND TRAUMA INFORMED CARE
24 MONTH.
25 t. PROCLAMATION-NATIONAL GUN VIOLENCE AWARENESS DAY.
26 u. PROCLAMATION -NATIONAL MISSING CHILDREN'S DAY.
27 v. PROCLAMATION -NATIONAL POLICE WEEK.
28 w. PROCLAMATION -NATIONAL PUBLIC WORKS WEEK.
29 x. PROCLAMATION-NATIONAL SAFE BOATING WEEK.
30 y. PROCLAMATION -TRAUMA AWARENESS MONTH .
31 z. PROCLAMATION -WATER REUSE WEEK.
32 Vice Mayor Pro Tern Litt made a motion for approval of the Consent Agenda without Items J and S.
33 Councilmember Reed seconded.
34 Motion passed 5-0.
3 5 The C ity Clerk read Item J Resolution 31 , 2020 by title.
36 j . RESOLUTION 31 , 2020 -AMENDING PROCEDURES FOR QUASI-JUDICIAL HEARINGS. A
37 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS ,
38 FLORIDA, AMENDING THE PROCEDURES FOR QUASI-JUDICIAL HEARINGS AND EX
39 PARTE DISCLOSURES ; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES .
40 Vice Mayor Pro Tern Litt voiced her disapproval of Resolution 31 , 2020 as written. Declared it
41 was in violation of Florida Statute 2019 Chapter 286.0115 .
42 Mayor Woods brought Resolution 31 , 2020 back for discussion. Discussion ensued.
43 City Attorney, R. Max Lohman, clarified that it does not violate state law Section 286 .0115. Part
44 B is already in existence and language is being updated. Part A 1 and 2 is an informal policy of
45 previous Councils which protects Councilmembers by having staff present for impending
46 applications, stopping any conceivable accusations.
47 City Manager, Ron Ferris , explained that Resolution 31 , 2020 provides government transparency
48 to the public.
49 Councilmember Marciano made a motion to approve an amended Resolution 31 , 2020 removing
50 Part A Pre-Hearing Procedures, numbers 1 and 2 and adopt Part B Hearing Procedures.
51 Vice Mayor Pro Tern Litt seconded the amended Resolution 31 , 2020.
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1 Motion passed 3-2.
2 Mayor Woods and Vice Mayor Marino voted ag ai ns t.
3 s . PROCLAMATION -MUNICIPAL CLERKS WEEK .
4 Vice Mayor Marino read Proclamation -Municipa l Clerks Week and tha nked City Clerk, Patric ia
5 Snider, for her outstanding servic e to the City.
6 Councilmember Reed made a moti on for approval of Item S -Proclamation -Municipal Clerks
7 Week.
8 Mayor Woods seconded.
9 Motion passed 5-0.
10 IX. PUBLIC HEARINGS: (*Designates Quasi-Judicial Hearing}
11 The City Clerk read Ordinance 4, 2020 by title.
12 a. ORDINANCE 4, 2020 -(2ND READING AND ADOPTION) LAND DEVELOPMENT
13 REGULATION AMENDMENT TO AMEND THE REVIEW TIMELINES FOR DEVELOPMENT
14 ORDERS TO BE CONSISTENT WITH STATE STATUTES . AN ORDINANCE OF THE CITY
15 COUNCIL OF THE CITY OF PALM BEACH GARDENS , FLORIDA, AMENDING CHAPTER
16 78 . LAND DEVELOPMENT AT SECTION 78-43 . -REVIEW OF APPLICATIONS FOR
17 DEVELOPMENT ORDER APPROVAL. IN ORDER TO ADD REFERENCES TO STATE
18 STATUTES ; AND BY REPEALING TABLE 2: DEVELOPMENT REVIEW SCHEDULE AND
19 READOPTING SAME , AS REVISED , TO AMEND REVIEW TIMEFRAMES ; AND ADOPTING
20 NEW SUBSECTION (k); FURTHER AMENDING CHAPTER 78. AT SECTION 78-46. -
21 APPLICATION PROCEDURES . BY REPEALING SUBSECTIONS (c) and (e) AND
22 READOPTING SAME , AS REVISED TO AMEND REVIEW TIMEFRAME FOR
23 COMPLETENESS REVIEW AND TO REVISE AND CLARIFY CERTAIN APPLICATION
24 REQUIREMENTS, RESPECTIVELY; FURTHER AMENDING CHAPTER 78. BY REPEALING
25 SECTION 78-81 . -SUFFICIENCY REVIEW. AND READOPTING SAME , AS REVISED , TO
26 AMEND REVIEW TIMEFRAME FOR SUFFICIENCY REVIEW; FURTHER AMENDING
27 CHAPTER 78. AT SECTION 78 -444 . SUBDIVISION PLAN REVIEW AND APPROVAL
28 PROCESS . BY REPEALING TABLE 39 : DEVELOPMENT REVIEW SCHEDULE AND
29 READOPTING SAME , AS REVISED , TO AMEND THE REVIEW TIMEFRAMES FOR
30 COMPLETENESS REVIEW; PROVIDING THA T EACH AND EVERY OTHER SECTION AND
31 SUBSECTION OF CHAPTER 78 . SHALL REMAIN IN FULL FORCE AND EFFECT AS
32 PREVIOUSLY ADOPTED ; PROVIDING A CONFLICTS CLAUSE , A SEVERABILITY
33 CLAUSE , AND AUTHORITY TO CODI FY; PROVIDING AN EFFECTIVE DATE ; AND FOR
34 OTHER PURPOSES .
35 Petitioner presentation: None.
36 Staff presentation: None. No change s since 1st reading on April 2, 2020.
37 Staff recommended approval of Ordinan ce 4, 2020 on 2nd readin g and adoption .
38 Public comment: N one.
39 Mayor Woods closed the Public Hearing.
40 Mayor Woods brought the item back for d iscu ss ion . No dis cuss ion.
41 Councilmember Marciano made a m otion to appro ve Or dinance 4, 2020 on 2nd readin g and adoption.
42 Vice Mayor Pro Tern Litt se conded .
43 Moti on passed 5-0.
44 X. RESOLUTIONS
45 The City Clerk read Re solution 17, 2020 by title.
46 a. RESOLUTION 17, 2020 -APPOINTMENT OF REGULAR MEMBERS TO THE BUDGET
47 OVERSIGHT REVIEW BOARD . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
48 PALM BEACH GARDENS , FLORIDA , APPROVING THE APPOINTMENT OF REGULAR
49 MEMBERS TO THE BUDGET OVERSIGHT REVIEW BOARD ; PROVIDING AN EFFECTIVE
50 DA TE; AND FOR OTHER PURPOSES .
CITY OF PAL M BEACH GARDENS REGULAR COUNC IL MEETING
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PA GE 4
1 Petitioner presentation: None.
2 Staff presentation: None . Finance A dministrator, A llan Owen s , recommended the reappointment
3 of all five current Bud get Oversight Review Board members .
4 Publ ic comment: None.
5 Mayor Woods brought the item back for discussion. No discussion.
6 Vice Mayor Marino made a motion to approve Resolution 17 , 2020 with the reappointment of all
7 five regular Budget Oversight Review Board members, Andrew Comiter, Dennis Beran, Mark
8 Fel dmesser, David Middleton and Mark Schulte with a term expiring May 6, 2023 .
9 Vice Mayor Pro Tern Litt seconded.
10 Motion passed 5-0.
11 XI. IT E MS FOR COUN CIL ACTION/DISCUSSION
12 Vice Mayor Pro Tern Litt recognized Proclamat ion -Emergency Medical Services Week , Item 0
13 on the Consent Agenda, and Proclamation -National Po lice Week , Item Von the Consent Agenda.
14 Thanked all first responders for their outstanding and committed service during the Coronavirus
15 Pandemic.
16 Vice Mayor Marino conveyed that two bond issues of $300 million were defeated on April 14th at
17 the Palm Beach County Commissioners meeting and will not be on the November ballot.
18 Councilmember Reed thanked City staff and Christ Fellowship Church for their service to the
19 community during the Feeding South Florida Food Distri bution event on May 5, 2020.
20 Vice Mayor Marino reported the Council got together to create an Earth Day video in association
21 with Palm Beach North Chamber of Commerce. The Council also drove by in their cars to visit,
22 honor and help ce lebrate the 95 th birthday of a World War II veteran, Ken Steele.
23 XII. CITY ATTORNEY REPORT
24 City Attorney, R. Max Lohman provided the status of two pending litigation matters, noting the
25 COVI D-19 Pandem ic has slowed the progression. Still laboring is the Rustic Lakes annexation.
26 In the City of Palm Beach Gardens vs. Transform (formally Sears) and the Forbes vs . Transform
27 cases, the City's declaratory action (severing the cases and consolidating the identical claims) was
28 denied. Several motions are still pending. Any questions raised by Councilmembers will be
29 discu ssed individually .
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XIII. ADJO URN MENT
The meeting adjourned at 8:55 p.m.
The next regularly scheduled City Council meeting will be held on June 4, 2020.
AP P R O VE D: & u Ucrc:l
Carl W. Woods,Mayor
Rachelle A. Litt, Vice Mayor Pro Tern
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Mark T. Marciano, Councilmember
Chelse~~mber
31 -.-. .. . -
32 ATTEST:
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Patricia Snider, CMC
City Clerk
Note: These minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the
meeting . A verbatim audio record is available from the Office of the City Clerk.
All referenced attachments are on file in the Office of the City Clerk.
CITY OF PALM BEACH GARDENS REGULAR COUNCIL MEETING
05-07-2020
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