HomeMy WebLinkAboutAgenda BOC 062410AGENDA
CITY OF PALM BEACH GARDENS
BUDGET OVERSIGHT COMMITTEE
Thursday June 24, 2010, 8:30 AM
CITY COUNCIL CHAMBERS
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL:
Regular Members
L. Marc Cohn Chair
Kenneth Menard Vice Chair
Bernard Pettingill Regular Member
Phillip Woodall Regular Member
Brandon Dorsey Regular Member
IV. ADDITIONS, DELETIONS, MODIFICATIONS:
1. Board and Committee Orientation
V. APPROVAL OF MINUTES
1. June 3, 2010
VI. ITEMS BY COUNCIL LIAISON
VII. ITEMS BY STAFF LIAISON
1. FY 2011 Budget Update
VIII. OLD BUSINESS
IX. NEW BUSINESS
X. COMMENTS BY PUBLIC
XI. COMMENTS BY THE BOARD
XII. ADJORNMENT
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CITY OF PALM BEACH GARDENS
BUDGET OVERSIGHT COMMITTEE
REGULAR MEETING
June 3, 2010
I. CALL TO ORDER
The regular meeting was called to order at 8:36 a.m. by Chair L. Marc Cohn.
H. PLEDGE OF ALLEGIANCE
III. ROLL CALL
PRESENT: Chair L. Marc Cohn, Vice Chair Kenneth Menard, Bernard Pettingill, Phillip A.
Woodall
ABSENT: Brandon Dorsey
ALSO PRESENT: Vice Mayor, Council Liaison Robert Premuroso; Finance Administrator,
Staff Liaison Allan Owens; Deputy Finance Administrator, Alternate Staff Liaison Mary
Anderson - Pickle.
IV. ADDITIONS, DELETIONS, MODIFICATIONS
None.
V. APPROVAL OF MINUTES
Vice Chair Menard made a motion for approval of the April 22, 2010 minutes.
Bernard Pettin0ll seconded.
Motion passed 4 -0.
VI. ITEMS BY COUNCIL LIAISON.
None.
VII. ITEMS BY STAFF LIAISON
None.
VIII. OLD BUSINESS
None.
IX. NEW BUSINESS
1. FY 2011 Budget Update
Staff Presentation: Finance Administrator Allan Owens.
Bernard Pettingill made a motion to support the 2011 budget presentation.
Phillip Woodall seconded.
Motion passed 4 -0.
Consensus was reached that the board was in favor of using reserves for non - reoccurring
expenses.
X. COMMENTS BY THE PUBLIC
None.
XI. COMMENTS BY THE BOARD
None.
(The remainder of this page intentionally left blank.)
BUDGET OVERSIGHT COMMITTEE MEETING
06.03.10
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XII. ADJOURNMENT
Phillip Woodall made a motion for adjournment.
Bernard Pettingill seconded.
Motion passed, 4 -0.
The meeting adjourned at 9:28 a.m. The next regular meeting will be held June 24, 2010.
APPROVED:
L. Marc Cohn, Chair
Kenneth Menard, Vice Chair
Bernard Pettingill
t
Brandon Dorsey \?"* 7or
Phillip A. Woodall
ATTEST:
Donna M. Cannon AV
Municipal Services Coordinator
NOTE: These minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of
the meeting. A verbatim audio recording is available from the Office of the City Clerk. All referenced
attachments on file in the Office of the City Clerk.
BUDGET OVERSIGHT COMMITTEE MEETING
06.03.10
PAGE 2
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Orientation Session
City Organizational Chart
Overview of Board and Committee System
Public Records Law
"Sunshine L
Ethics and Financial Disclosure
Meeting requirements
Quasi - Judicial Hearings and Ex Parte
Communication
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In order to provide a forum to collect
resident and public input regarding
important City issues, the City Council
established certain citizen volunteer
boards to serve as advisors and make
recommendations
To streamline and coordinate the function
of all City boards and committees, the City
Council adopted Ordinance 17, 2004.
Ordinance 17, 2004 repealed all existing
code sections relating to all boards and
committees
Adopted new uniform procedures for all
boards and committees
Required new appointments effective
October 1, 2004
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In 2005, 2008 and 2009 revisions to the Code
were made to include:
The role of Council Liaison.
Establish the CBAA — Construction Board of
Adjustment and Appeals.
Establish meeting frequency, attendance policies
and appointment procedures.
Advertising, membership and terms.
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Included in your handbook is a copy of the
code sections establishing your board
which contain the specific powers and
duties.
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Art in Public Places Advisory Board
Community Aesthetics Board
Parks and Recreation Advisory Board
Planning,, Zoning and Appeals Board
Police and Fire Pension Boards
Budget Oversight Committee
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Chapter 119, Florida Statutes
** *Very broad definition: all papers,
letters, maps, books, tapes, photographs,
films, sound recordings, made or received
in connection with the transaction of
official business by any agency.
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All correspondence and e -mail made or
received by a board or committee member
in connection with the business of the
board or committee are public records.
There is no V, unfinished business"
exception to the public records law.
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Each board /committee member is assigned their
own city email address. First initial, last name
followed by pbgfl.com. Emails are received
directly in the City Clerk's office and a copy is
provided to all members.
All correspondence and e -mail made or received
by a member in connection with the business of
the board or committee are public records.
CITY POLICY -A copy of all correspondence or e-
mail received directly by a board or committee
member should be forwarded immediately to the
City Clerk.
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If you receive a request for a
public record you should
immediately forward that
request to the City Clerk's
Office.
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Florida's Sunshine Law (Section 286.011)
is founded on a provision of the Florida
Constitution (Art. I, s. 24) approved by the
voters in 1992.
The Sunshine Law applies to both elected
and appointed boards.
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Three basic requirements to satisfy:
1. Meetings of public boards
must be open to the public.
2. Reasonable notice of the
meetings must be given.
3. Minutes of the meetings must
be taken.
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The Sunshine Law a pplies to any
gathering, whether formal or
casual, of two or more
members of the same board
to discuss any matter on which
foreseeable action will be taken
by the board.
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Public meetings cannot be held at any
facility which discriminates on the basis
of sex, age, race, creed, color, origin, or
economic status or which unreasonably
restricts public access.
The use of the telephones, written
correspondence, and e -mail are subject
to the requirements of the Sunshine
Law.
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Fla. Stat. Chapter 112, the Code
of Ethics for Public Officers and
Employees applies to members of
advisory bodies.
Additionally, the City Council
established a conflict of interest
policy in Resolution 55, 1995.
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Voting Issues
All members present at a meeting must
vote unless there is, or appears to be, a
conflict of interest under the Code of
Ethics.
Voting Conflict —you may not vote on any
measure which would inure to your
special private gain or loss; or that of any
principal by whom you have been
retained; or that of any relative or
business associate.
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If you have concerns about a potential 'w
conflict of interest, please contact the City
Attorney's Office at 799 -4138.
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Only members of the Planning, Zoning
and Appeals Board and the Pension
Boards must file Financial Disclosure with
the Supervisor of Elections. Forms will be
mailed to your home.
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The board member(s) shall advise the staff liaison if unable
to attend a meeting.
The alternate member is notified that he /she will be sitting
as a regular member.
The staff liaison notifies the City Clerk of an absence so
attendance can be recorded as excused or unexcused.
Absences for the following reasons are considered excused:
Complying with a subpoena
Documented hospitalization
sibling or parent.
.fury duty.
in any court.
of one's self, spouse, child,
Any member who is absent from 3 consecutive regular
meetings or 25% of regular meetings in a 12 month period
shall be automatically removed .
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Automatic removal of <
vacancy to exist in the
board or committee.
Member appointments
per year, once in April
3 member shall cause a
membership of the
are conducted twice
and once in October.
A quorum shall consist of 4 members for
boards and committees with 7 members.
A quorum shall consist of 3 members for
boards and committees with 5 members.
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Certain City boards are charged with fact - finding
and decision - making responsibilities that render
their decisions quasi'-judicial. Quasi - judicial hearings
involve notice of a public meeting, a meeting open
to the public at which testimony is given and parties
have the right of cross - examination. Thereafter,
based upon the evidence and testimony presented
the board makes findings of fact and renders a
decision based upon the facts adduced at the
hearing. Such decisions constitute official acts of
the City and are appealable in circuit court.
The City Council, the Planning, Zoning and Appeals
Board, and the Pension Boards all conduct quasi-
judicial hearings on certain matters.
Any communication between a board member
and an applicant, or other interested party,
which takes place outside of a noticed public
meeting, is an ex pane communication. Such
communications are considered pre - judicial
unless properly disclosed.
Before a board takes action on aQuasi- Judicial
matter, all members must disclose any ex pane
communication as part of the record of the
meeting.
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City of Palm Beach Gardens
Five Year Projection Model
Scenario 1
Expenditure Assumptions
2011
2012
2013 2014 2015
Re venue Assumptions
2011
2012
2013
2014
2015
Council Salary
0.00%
0.00%
2.00% 7.00% 100%
Growth in Taxable Value
-9.00%
-4.50%
2.00%
2.00%
3.00%
General Salary
0.00%
0.00%
2.00% 2.00% 3.00%
Growth in Personal Property
6.00%
1.00%
2.00%
2.00%
2.00%
SFIU Union Salaries
0.00 %
0.00%
2.00% 2.00% 3.00%
Growth in Centrally Assessed
3.00%
2.00%
2.00%
2.00%
2.00%
PBA Union Salaries
0.00%
0.00%
2.00% 2.00% 3.00%
New Con,t,Uctian Value
$ 80,126,355 $
50,000,000
$ 85,861,400 $
52,495,450
$ 163,01
IAFF Union Salaries
3.00%
0.00%
100% 2.00% 3.00%
Operating Millage Rate
5.6500
5.6500
5.6500
5.6500
5.6500
Health insurance
6.50%
6.50%
6.50% 6.50% 6.50%
Debt Millage Rate
0.1820
0.2034
0.1979
0.1907
0.1820
Workers Comp Insurance
7.50%
7.50%
7.50% 7.50% 7.50%
Total Millage Rate
5.8320
5.8534
5.8479
5.8407
5.8320
Operating
2.00%
2.00%
2.00% 2.00% 2.00%
Intergovernmental
0.00%
0.00%
2.00%
2.00%
2.00%
PC Ins.
7.50°%
7.50%
7.50% 7.50% 7.50%
Interest Income
0.00%
0.00%
3.00%
3.00%
3.00%
Other Revenues
0.00°%
3.00%
3.00%
3.00%
3.00%
Unreserved Fund Balance
zo,o0o,ao0
2nnn.000
s,coo,000
4,000,000 11110
2011 z012 2013 2014 ems
7.2490 7.4103 7.5752 7.6729
Unreserved Fund Balance as a % M Total
Expenditures
300D%
zs o0%
5W�
10.00%
0.00%
2011 2012 2013 2014 2015
Alternative Revenue Sources
Electrlc Utility To 0.00% 0.00% 0.00% 0.00% 0.00%
TelecommunicaOons Services Tax 1.50% 1.50% 1.50% 1.50% 1.50%
Solid Waste Assessment N N N N N
Homesteaded
Taxable Value r 5.8320 Annual % of Total
2.70/6 increase Current Rate Proposed Rate Increase Properties it
(After 550K Exemo) 5.539 5.832 (Decrease) Citv of PBG
5200.000 to
1;205,400 51,107.80 51,197.89 $90.09 64.670/c
$300,000 to
$308,100 $1,661.70 $1,796.84 $135.14 12.760/c
$400,000 to
5410.800 52.215.60 52.395.79 5180.19 7.23%
84.66%
Non- Homsteaded
Taxable Value
90% decrease (ava.
City-wide,
5200.000 to
5182,000 51,107.80 SL061.42 -546.38 :3.310/c 3.39%
5300.000 to
5273.000 51.661.70 53.592.14 -569.56
5400.000 to
9714
1917
1086 15022 0.54467
7960
1671
968 12558 0.45533
27580
City of Palm Beach Gardens
General Fund
Five Year Projection
REVENUES /OTHER FINANCING SOURCES
Taxes
Ad Valorem Taxes
Local Business Taxes
Utility Taxes
Special Assessment
Franchise Fees
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Other Financing Sources
Total Revenue and Other Financing
Sources
EXPENDITURES /OTHER FINANCING USES
General Government
Public Safety
Physical Environment
Culture /Recreation
Capital Outlay
Debt Service
Operating Transfers
Total Expenditures and Other Financing
Uses
Excess Revenues (Expenditures)
Undesignated Fund Balance - Beginning
Undesignated Fund Balance - Ending
Fund Balance % of Expenditures
Projected Operating Millage
Projected Debt Millage
Projected Total Millage
2011
2012
2013
2014
2015
45,629,441
44,154,967
45,475,133
46,619,821
48,828,157
1,485, 000
1,529,550
1,575,437
1,622,700
1,671,381
1,105,000
1,138,150
1,172,295
1,207,463
1,243,687
5,470,000
5,634,100
5,803,123
5,977,217
6,156,533
1,526,800
1,572,604
1,619,782
1,668,376
1,718,427
4,196,800
4,196,800
4,280,736
4,366,351
4,453,678
2,061,200
2,123,036
2,186,727
2,252,329
2,319,899
223,000
229,690
236,581
243,678
250,988
509,000
509,000
524,270
539,998
556,198
386,100
397,683
409,613
421,902
434,559
$ 62,592,341 $ 61,485,580 $ 63,283,696 $ 64,919,834 $ 67,633,506
13,542,154
13,868,045
14,314,211
14,778,436
15,316,470
38,594,862
38,926,921
39,916,950
40,914,138
42,264,237
3,477,246
3,527,991
3,620,990
3,717,344
3,837,940
4,060,636
4,109,972
4,214,215
4,321,995
4,457,392
1,740,555
1,473,150
1,192,188
3,248,800
1,045,700
3,272,658
3,265,161
3,442,106
2,861,937
2,865,624
625,000
637,500
650,250
663,255
676,520
$ 65,313,111 $ 65,808,740 $ 67,350,911 $ 70,505,904 $ 70,463,883
(2,720,770) (4,323,160) (4,067,215)
21,607,141 18,886,371 14,563,211
18, 886, 371 14, 563, 211 10, 495, 997
28.92% 22.13% 15.58
5.650 5.650 5.650
0.182 0.2034 0.1979
(5,586,071) (2,830,376)
10,495,997 4,909,926
4,909,926 2,079,550
6.96% 2.95%
5.650 5.650
0.1907 0.182
5.832 5.8534 5.8479 5.8407 5.832