HomeMy WebLinkAbout080922 - DRC Avenir West Recreation Area and ClubhousePALM BEACH
MEMORANDUM
CITY OF PALM BEACH GARDENS
TO: Mark Hendrickson, City Forester
Ross Gilmore, GIS Manager
Todd Engle, City Engineer / Kathy Gilbert, Deputy City Engineer
Scott Danielski, Building Official
Jennifer Nelli, Community Services Operations Manager
Jeneve Labossiere, Police Sergeant / Robert Seay, Police Officer
Neil Rosenberger, Fire Marshal
Bruce Gregg, Seacoast Utility Authority
Andrea Troutman, Pinder Troutman Consulting
Via PBG Email:
Patty Snider, City Clerk
Renata Schwedhelm, Agenda Coordinator
Stephen Stepp, Deputy City Manager
John Boehm, Assistant to the City Manager
David Reyes, Community Services Administrator
Angela Brown, Deputy Community Services Administrator
Mike Morrow, Engineering Operations Director
JR Evans, Neighborhood Services Director
Bahareh Wolfs, Development Compliance and Zoning Manager
Charlotte Presensky, Leisure Services Administrator
Madelyn Marconi, Administrative Services Manager
R. Max Lohman, City Attorney
Janice Massie, Legal Administration Manager
Barbara Chabre, Executive Legal Assistant
Via Email:
Daniel Turbet, Florida Power and Light
Nicholas Ramos, Florida Power and Light
Anthony Lozano, Florida Power and Light
Vaughn Moncrieffe, Florida Power and Light
Rick Kania, Waste Management
Fred Harmon Jr., Waste Management
Anna Bielawska, Palm Tran
Michael Owens, School District of Palm Beach County
Ken Roundtree, Northern Palm Beach County Improvement District
DATE: July 15, 2022
FROM: Brett A. Leone, Senior Planner
bleone@pbgfl.com
561-799-4257 (direct line)
SUBJECT: SPLN-22-o6-00006i — Avenir PCD — West Recreation Area and
Clubhouse
DRC Transmittal Memo
SPLN-21-o6-00006i
July 15, 2022
MEETING DATE AND TIME: A Development Review Committee meeting will be held in
the City Hall Council Chambers on Tuesday, August 9, 2022, at 2:oopm to review
the following development application:
PETITION: SPLN-22-o6-00006i — A petition from Avenir Development, LLC
requesting Site Plan approval for a West Recreation Area and Clubhouse.
Thank you for your ongoing cooperation and assistance. Please contact me at (561) 799-4257 or
bleone@pbgfl.com should you have any questions or comments.
Cc: Natalie M. Crowley, AICP, Director of Planning and Zoning
Peter S. Hofheinz, AICP, Assistant Director of Planning and Zoning
Page 2 of 2
PALM BEACH
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MEMORANDUM
CITY OF PALM BEACH GARDENS
TO: Ken Tuma, Urban Design Studio
DATE: August 4, 2022
CC: Natalie M. Crowley, AICP, Planning and Zoning Director
Peter S. Hofheinz, AICP, Assistant Director of Planning and Zoning
Joann Skaria, AICP, Planning Manager naj �
FROM: Brett A. Leone, Senior Planner %�' 1'�
SUBJECT: SPLN-22-o6-00006i — Avenir West Recreation Area and Clubhouse Site Plan
The following comments are based on the above referenced petition submitted to the City on
June 28, 2022, found insufficient on July 7, 2022, with supplemental information submitted on
July 12, 2022, and found sufficient on July 13, 2022.
Planning and Zoning
The driveway into the subject parcel aligns with the resident egress and emergency
access driveway proposed for Pod 21. Staff strongly suggests the Applicant provide a
pedestrian crosswalk with refuge area, a pedestrian warning light within the eastern
median to enhance the safety of pedestrians crossing Avenir Drive at this intersection,
and a textured surface for the intersection. (Planning and Zoning, Engineering,
Traffic, Police, Fire Rescue)
2. Please provide documentation to indicate how the portion of the Pod 15 parking lot
that is proposed to be expanded with the subject petition will be owned, maintained,
and access granted for residents of Pod 15. This parking lot could be designed to not
have a property line bifurcate the pavement, landscaping, utitlies, etc.
3. On the Site Plan, please clearly delineate the proposed landscape buffers and provide
cross -sections.
4. On the west side of the main driveway, please increase the width of the sidewalk from
5 feet to a minimum of 8 feet in width.
5. On sheet HP.2, please identify the proposed copy area of the signs. Code Section 78-
285, Table 24 limits the maximum copy area to 6o square feet with a maximum letter
height of 24 inches.
Avenir West Rec Area & Clubhouse
SPLN-22-06-000061
Comment Memo
August 4, 2022
6. Please provide color elevations of the proposed entry signs pursuant to Code Section
78-46(e).
7. Please provide details of all proposed pool deck furniture and amenities for review
and comment.
8. Please provide details on the proposed pool equipment area adjacent to the kids
pool/splashpad/waterpark for review and comment. It is unclear from the
development plans how this equipment will be screened from view and noise. The
walled enclosure may need a roof for full noise mitigation.
9. On the Hardscape Plan, please provide details of the proposed surface materials
pursuant to Code Section 78-46(e).
lo. On sheets LP.1 and LP.2 (Insite), please provide a plant list pursuant to Code Section
78-46(e).
11. Please provide details for the proposed spash pad/water park for review and
comment pursuant to Code Section 78-46(e).
12. Please provide details for the proposed dumpster enclosures for review and comment
pursuant to Code Section 78-46(e).
13. The proposed clubhouse square footage is inconsistent between the architecture
plans, site plan, and landscape plan. Please address.
14. The proposed color scheme for the clubhouse could significantly benefit from
additional accent colors. Please explore providing additional colors to the clubhouse
building.
15. Staff encourages the Applicant to incorporate additional materials on the clubhouse
building to provide more architectural interest.
16. Between the different development plans, the nomenclature for the Party
Pavillion/Pool Pavillion is inconsistent. Please revise to be consistent across all
development plans.
17. Please note the square footage of the Party Pavillion/Pool Pavillion on the
architecture plans.
18. Staff suggests the Applicant explore providing additional architectural articulation to
the rear and right elevations of the Party Pavillion/Pool Pavillion.
19. On the architecture plans for the Pro Shop, please provide the square footage of the
proposed building.
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Avenir West Rec Area & Clubhouse
SPLN-22-06-000061
Comment Memo
August 4, 2022
20. The front elevation of the Pro Shop is at a different scale than the other three
elevaitons. Please address so all elevaitons are at the same scale.
21. Staff strongly recommends the Applicant provide playground equipment that
includes opportunities for all ages and have a larger variety of playground equipment
that includes at a minimum swings for toddlers and older children. There is an
opportunity to expand on the proposed covered tot lot and to add an additional
playground to the site plan. This was discussed with the Applicant during the external
pre -application meeting.
22. A pedestrian connection to Avenir Drive near the proposed pickleball courts should
be provided to allow more convenient pedestrian and bicycle access.
23. Please provide details on the use of the proposed service area on the north side of the
clubhouse building. The Site Plan identifies a Kitchen Service Delivery Area and
outdoor mechanical area with generator and an eight -foot -tall wall.
24. Based on the number of residential communities utilizing the clubhouse and
recreation area, the proposed amenities, and number of staff needed to operate the
facility, Staff suggests the Applicant provide additional parking.
25. Please explore the design of the parking lot south of the pickleball courts and north
of the tennis courts to allow a more efficient use of the land area and to remove the
dead-end condition that is found withn the parking areas south of the pickleball
courts.
26. Please provide a narrative describing how the pickleball and tennis court use will
operate on day to day functionality (i.e. reservation of courts).
27. Please provide a narrative regarding membership and access to the Clubhouse and
Recreation area. Including if residents outside of Avenir will be able to obtain
memberships.
28. There appears to be several internally isolated areas of the Clubhouse based on the
floor plan. Please explore greater internal connectivity and/or provide a narrative on
the operations of the Clubhouse.
29. Based on the proposed floor plans for the Clubhouse, it appears there is a large
restaurant with separate access. Please advise and provide a narrative on the
operation of this use, if non-members will be able to patronize it, and if any signage
is proposed.
30. As discussed during the pre -application meeting, Staff suggests the Applicant provide
electric vehicle charging stations.
Avenir West Rec Area & Clubhouse
SPLN-22-06-000061
Comment Memo
August 4, 2022
31. On the Hardscape Plans, please identify the location of the mechanical equipment
that will be associated with the entry monument rain curtain and water feature. Code
Section 78-195 requires this equipment to be screened from public view.
32. The rendering of the raised Oolite block planters with a floating wood bench shows a
turf area between the bench and the adjacent sidewalk. The Hardscape Plans do not
include this turf area. Please revise the renderings to accurately depict the proposed
conditions per the development plans.
33• On the Hardscape Plans — sheet HP.1, the leader identifying the Mexican Beach
Pebble does not accurately point to the proposed surface material. Please address.
34• On the Hardscape Plans — sheet HP.2, there is a leader identifying "redirected golf
car path." This is inconsistent with the Site Plan, which identifies this pathway as a
9914.o' emergency access/walk." Please address for consistency across the plans.
35• On the Hardscape Plans — sheet HP.3, the matchline states "see sheet HP.3." Please
revise to indicate the correct sheet number.
36. Staff suggests the Applicant increase the proposed landscaping around the entry
features and at the southeast corner of subject site. The landscaping should
accentuate the features and provide screening of the parking areas.
37. During the pre -application meeting, Staff and the Applicant discussed traffic calming
along the main entry driveway into the subject site. The Hardscape Plans submitted
identify several 12-foot-wide decorative paver bands that appear to be designed to
address traffic calming; however, also along this driveway are pedestrian crosswalks.
Staff suggests the Applicant provide the decorative pavers at the crosswalks to alert
drivers of this condition and within the intersections.
Forestry
38. On Sheet LP-i(UDS), in the southwest corner of the site at the intersection of Avenir
Drive and the entrance of Pod 15 there is a cross -hatched area that refers to Pod 15
Landscape Plans. Please be advised the corresponding plan sheet for Pod 15 is Sheet
L-9.E2, which includes the following note: "See the Recreational Parcel planting plan
for planting and grading this area." Please revise Sheet LP-1 to remove the cross-
hatching and provide all landscape information relating to that area.
39• On Sheet LP-2(UDS), on north end of the site at the cross -parking area with Pod 15
there is a cross -hatched area that refers to Pod 15 Landscape Plans needing
modification to match the clubhouse. Please be advised the corresponding plan sheet
for Pod 15 is Sheet L-8.SR, which does not include any Recreational Parcel planting
information. Please remove the cross -hatching because there are no overlapping
conflicts and provide all landscape information relating to that area.
M
Avenir West Rec Area & Clubhouse
SPLN-22-06-000061
Comment Memo
August 4, 2022
40. On Sheet LP-2(UDS), please screen the backflow preventers located at the entrance
to the clubhouse service area.
41. On Sheet LP-3(UDS) and Sheet C-3(B&A), please advise if the off -site drainage outfall
from the open play field to the lake modifies the approved Pod 15 littoral plantings. If
so, please indicate the proposed changes.
42. On Sheet LP-3(UDS), there is "ghosted" landscaping and a note referring to the Phase
4 Spine Road (Avenir Drive) landscape plans for the irrigation pump station located
in the southeast corner of the site. Please remove the ghosted landscaping that is on
the Recreation Parcel and identify it as if it is part of the Recreation Parcel's landscape
plan.
43• Please provide all on -site information about the irrigation pump station. Due to the
location, Staff recommends an opaque fence around the irrigation pump station.
44• Staff understands that the Queen Crape Myrtle (Lagerstroemia specioua) is typically
not as deciduous as the Crape Myrtle (Lagerstroemia indica) varieties, but they will
need to be protected from frost that occurs in the City's western communities. On
Sheets LP.1 and LP.2, the Queen Crape Myrtles are proposed as the signature
flowering tree at the entry signs, entry road, and clubhouse specimen center piece.
Staff suggests the Applicant provide an alternative species on the landscape plan if
this species is not successful in the future, so that it may be replaced if neccessary.
45• On the artist renderings prepared by Insite Studio, the overhead views of the pool
area are very misleading as it represents a forest of trees between the pool area and
lake. The littoral plantings will never grow to that extent. Please revise all renderings
to match approved and proposed landscaping. (Foresrty, Planning and Zoning)
46. Please provide a cross-section elevation with dimensions from the rear yard of a
typical/average Pod 15 residential house to the Recreation Parcel pool and building
structure. (Forestry, Planning and Zoning)
Engineering
47. On sheet SP-2, the standard parking detail does not match the proposed parking
space width of 9.5 feet.
48. The dimensions on the ADA & Standard parking detail on Sheets C10 & C12 conflict
with the site plan.
49• Please revise the typical parking detail on sheets C8 & C11 from 12-foot-wide drive
aisles to 13-foot-wide drive aisles to match the site plan.
50. Please revise the 24-foot-wide drive aisle widths shown on the southeast parking area
on sheet SP-1 since they do not meet code for the 9.5 foot proposed parking stalls.
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Avenir West Rec Area & Clubhouse
SPLN-22-06-000061
Comment Memo
August 4, 2022
51. Please add the drive aisles widths on the southeast parking area on the Engineering
plan.
52. On the Photometrics plan, please label each parking area and provide average
footcandles values for each in the summary table
53• Please provide the maximum footcandle value at the adjacent residential lot lines.
54• Please show the stacking dimension for the right & left -turn lanes at the entrance of
the site.
GIS
55• An Address will need to be assigned to the Recreation Area. Please submit a letter to
the Addressing Committee requesting the creation of the address along with a copy
of the site plan and a check in the amount of $1oo.00 to cover the review fee. The
Addressing Committee will not approve the request until the Site Plan for the
associated petition has received approval.
56. The amount of Open Space — Landscape could not be verified on the Open Space
plan. Also, the Impervious Areas and Pervious Areas should equal the Net Site Area.
57. The entry monument signs shall include the site address. The heights of the
numerals shall not be less than eight (8) inches or exceed twelve (12) inches in
height pursuant to Code Section 78-275.
Police Department
58. The adjoining parking lot housing the mail kiosk for Pod 15 creates an opportunity
for abnormal circulation. Pleased describe what measures will be in place to deter the
public from entering Pod 15 through the Recreation Parcel. (Police, Planning and
Zoning)
59• Landscaping placement with consideration of maturation should not obstruct
lighting fixtures, the view through windows, or building addresses.
6o. Benches throughout the property shall use a center arm bar design to deter abnormal
users from utilizing the area for camping/sleeping.
61. Please consider utilizing access control with numerical keypads in main areas to
increase public safety response times.
62. Whenever possible, flat surfaces within playgrounds should be covered in an anti -
graffiti -based paint to help alleviate vandalism/graffiti.
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Avenir West Rec Area & Clubhouse
SPLN-22-06-000061
Comment Memo
August 4, 2022
63. Playground gates should utilize auto -closing hinges to keep children from wandering
and prevent wildlife access.
Fire Rescue
No comments at this time.
Building
64. Please be advised as the project gets closer to Building Permit submittal, the Building
Division would like to meet with the Applicant prior to permit submittal to discuss
opportunities to streamline the review process.
65. The following will be required at time of permitting: two sets of signed and sealed
plans, sub -permits for all trades, and gas will require a separate permit.
Traffic
66. The square footage for the clubhouse shown in the traffic analysis does not match the
site plan. The floor plan square footage also does not match the site plan.
67. The traffic analysis shows only a right-in/right-out driveway onto Avenir Drive and
the site plan shows a full median opening. Please reconcile. If it is proposed to be a
full median opening, then provide spacing to median openings on either side.
68. There are only four studies in ITE for the Recreational Community Center. Use trip
generation rate not equation.
69. Please advise what the purpose of the curbed half circle shown at the main driveway
within the right-of-way is.
70. Please show turn lane lengths on the site plan.
Seacoast Utility Authority
71. The grease traps are located too far from the grease sources.
72. The light poles should be direct buried with five-foot minimum clearance from the
outside of the pole to the outside of the SUA water and sewer facilities and should not
be placed within SUA easements.
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Avenir West Rec Area & Clubhouse
SPLN-22-06-000061
Comment Memo
August 4, 2022
73. The proposed Medjool Date Palms do not meet the io foot minimum setback with
root barriers at the gravity sewer feeding the tennis court pavilion. There is no root
barrier clearly visible and identified. Please address.
74. The Royal Palm tree next to the gravity sewer leading up to the run that goes to the
tennis court pavilion leading up to the gravity sewer does not meet the SUA minimum
setback of io feet with a root barrier. Please address.
75. Footer and structure details are needed on the raised Oolite planters to determine if
they meet the minimum SUA setbacks.
The Applicant shall provide a written response to all comments, indicating
acknowledgement of each comment and how each comment has been addressed.
Compliance will expedite the subsequent review.
It is suggested that the applicant clearly identify all changes to the plans by either
"clouding", or highlighting, the location of all changes to further expedite the
review.
City staff reserves the right to make additional comments throughout the review
process.
Feel free to contact me if you have any questions, please contact me at 561-799-4257 or via email
at bleone(&pbgfl.com. Thank you.