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Home My WebLink AboutAgenda BOC 022411AGENDA CITY OF PALM BEACH GARDENS BUDGET OVERSIGHT COMMITTEE Thursday February 24 , 201 1 , 8:3 0 AM CITY COUNCIL CHAMBERS I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL : Regular Members L. Marc Cohn Chair Kenneth Menard Vice Chair Bernard Pettingill Regular Member Phillip Woodall Regular Member Marilyn Lew -Jacobs Regular Member IV. ADDI TIONS, DELETIONS, MODIFICATIONS V. APPROVAL OF MINUTES 1. January 27, 2011 VI. ITEMS BY COUNCIL LIAISON VII. ITEMS BY STAFF LIAISON 1. FY 2012 Budget Calendar 2. FY 2012 Significant Budget Initiatives VIII. OLD BUS I NESS IX. NEW BUSINESS X. COMMENTS BY PUBLIC XI. COMMENTS BY THE BOARD XII. ADJORNMENT B UDGET O VERSIGHT C OMMITTEE M EETING PAGE 0 1 ·2 7 ·1 1 1 CITY OF PALM BEACH GARDENS 1 BUDGET OVERSIGHT COMMITTEE 2 REGULAR MEETING 3 JANUARY 27 , 20 1 1 4 5 I. CALL TO ORDER 6 The regular meeting was called to order at 8 :3 4 a.m. by Chair L. Marc Cohn . Chair Cohn 7 welcomed new board member Marilyn Lew -Jacobs . 8 II. PLEDGE OF ALLEGIANCE 9 III. SWEARING IN OF NEW MEMBER – MARILYN LEW -JACOBS 10 IV. ROLL CALL 11 PRESENT: Chair L . Marc Cohn , Vice Chair Kenneth Menard, Phillip A. Woodall , Marilyn 12 Lew -Jacobs . 13 ABSENT: Bernard Pettingill . 14 ALSO PRESENT: Vice Mayor, Council Liaison Robert Premuroso; Finance Admi nistrator, 15 Staff Liaison Allan Owens; Deputy Finance Administrator, Alternate Staff Liaison Mary 16 Anderson -Pickle; Accounting Manager Sean O’Brien . 17 V. ELECTIONS OF OFFICERS 18 Marilyn Lew -Jacobs made a motion to retain Chair L. Marc Cohn and Vice Chair Kenneth 19 Me nard in the same offices. 20 Phillip Woodall seconded. 21 Motion passed 4 -0. 22 VI. ADDITIONS, DELETIONS, MODIFICATIONS 23 None . 24 VII. APPROVAL OF MINUTES 25 Kenneth Menard made a motion for approval of the August 26 , 2010 minutes . 26 Phillip Woodall seconded. 27 Motion passed 4 -0. 28 VIII. ITEM S BY COUNCIL LIAISON 29 None. 30 IX. ITEMS BY STAFF LIAISON 31 1. Review of FY 2010 financial results 32 Staff Presentation: Accounting Manager Sean O’Brien . 33 Discussion ensued. 34 2. Review of FY 2011 final budget document 35 Staff Presentation: Deputy Finance Administrator Mary Ande rson -Pickle . 36 Discussion ensued. 37 X. OLD BUSINESS 38 None . 39 XI. NEW BUSINESS 40 None. 41 XII. COMMENTS BY THE PUBLIC 42 None. 43 XIII. COMMENTS BY THE BOARD 44 None . 45 46 47 48 B UDGET O VERSIGHT C OMMITTEE M EETING PAGE 0 1 ·2 7 ·1 1 2 XIV. ADJOURNMENT 1 Chair Cohn made a motion for adjournment. 2 Kenneth Menard seconded. 3 Motion passed , 4 -0. 4 T he meeting adjourned at 9 :43 a .m . The next regular meeting will be held February 24 , 201 1 . 5 6 APPROVED : 7 8 9 10 L. Marc Cohn , Chair 11 12 13 14 Kenneth Menard, Vice Chair 15 16 17 18 Bernard Pettingill 19 20 21 22 Phillip A. Woodall 23 24 25 26 Marilyn Lew -Jacobs 27 28 29 30 31 ATTEST : 32 33 34 35 Donna M. Cannon 36 Municipal Services Coordinator 37 38 39 40 41 42 43 NOTE: These minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of 44 the meeting. A verbatim audio recording is available from the Office of the City Clerk. All referenced 45 attachments on file in th e Office of the City Clerk . 46 ConntywideOperating MillrrgeHistory 4.45 438 3.78 3.78 434 4.75 (tu per S1,OOO in taxable vdue) e a 2006 2007 200s 2009 2010 2011 Taxable Values History (in blllionc) 1 SllO SI60 s150 $140 S130 SI20 I 2006 2007 2008 2009 2010 2011 Conntywide Ad Valorem TaxHistory (In millIonc) ssso I I 2006 2007 2ow 2009 2010 2011 The Palm Beach County Board of County Commissioners approved a budget with a property tax rate of 4.75 pcr S1,OOO of taxable vahtc which is less than the calculated rollback ratc. Florida Statutes limit the countywide millagc ratc to a maximum of 10 mills, excluding voter approvcd debt service millage rates. A total of 11,166 positions arc included in the FY 2011 budget: BCC 6,509; Sheriff 3,919; Tax Collector 269; Property Appraiser 266; Clerk & Comptroller 137; Supervisor of Elections 42 and Judicial 24. Nearly 650 positions, a 10% rcduction, have bccn elited &om BCC departments in the past two years. For FY 2011 the Sheriffs oflice deleted 102 positions, Fire Rescue deleted 3 1 positions and the Clcrk and Compmller dclctcd 4 positions. This budget includes $87 million in unbded state mdatcs, including $46.3 million for State Court systcms, $2.7 million for the Regional Transit Authority, $1.6 million for subsidy of Tri-Rail, and $5.5 million for the County’s share of Juvenile Justice. To help balance the FY 201 1 budget, $26 million (8.6%) was cut hm County dcpartment budgets and thc SheriB cut $15 million (3%) and returncd $13 million in unspent funds bm prcvious budget years. Of& $10.8 million m new capital projects for FY 201 I, $4.6 million is far repair and renovation of county buildings and $4.5 d&m is tbr Information Technology Systems rcplaccment and enhancements. In addition to these ad valorem funded projects, md wua utilities I rt Aaronson des R. Smtrtamuia Robert Weisman h' ,. c . PALM BEACH COUNTY, FL FWL YEAR 2011 BUDGET SUMMARY COUNMWIOE AD VALOREM & EQUIVALENT REQUIREMENT ; j.< : I' <, ' i ;: , +2.. . it,. 47.078.247 30.0' fotrl Ad Valorem & Equiv8M Requirement $ 803,199349 City of Palm Beach Gardens Budget Oversight Committee Meeting February 24, 2011 FY 2012 Budget Calendar 3/7/2011 –Distribute Budget Worksheets 3/7 –4/1 –Departments Prepare Budget Request 4/2 -4/22 –Review of Departmental Budgets 4/22 -6/24 –Preparation of Line -item Budget 7/1 –Property Appraiser Certifies Tax Roll 7/7 –Submit Document to Council and BOC 7/14 –Presentation to City Council –Set Tentative Millage Rate 8/26 –BOC Finalize Their Report to Council September (Dates TBD) -Two Public Hearings to Adopt Final Budget and Millage Rate and Present Committee Report to Council 2011 Significant Budget Items Employee Healthcare Center Scheduled to open for employees on 4/11/2011 Consolidated Dispatch Services Resolution 15, 2011 and Ordinance 6, 2011 scheduled for the March 3 rd Council Meeting. Scheduled to open 5/1/2011 Refunding of General Obligation Bonds Series 1998 and 1999 Reduced required debt service payments by $343,273 Significant Factors Affecting the 2012 Budget Alternative Revenue Sources Electric Utility Tax Communication Services Tax Collective Bargaining Agreements Opportunity to negotiate all 3 union contracts at the same time Pension Study Hired actuary to research options to reduce costs Banking Fees Working on Banking RFP to review costs for services Questions?