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Home My WebLink AboutAgenda Council Agenda 081502 Workshopr` City of Palm Beach Gardens Council Workshop Agenda August 15, 2002 Council Chambers 10500 N. Military Trail Palm Beach Gardens, FL 33410 �:140 vMayor Jablin Vice Mayor Sabatello ep, LA-e— +Council Member Clark ✓Council Member Russo Y Council Member Delgado AKKIv*. S':44 r" . CITY OF PALM BEACH GARDENS CITY COUNCIL WORKSHOP MEETING August 15, 2002 5:30 P.M. I. PLEDGE OF ALLEGIANCE II. ROLL CALL III. ANNOUNCEMENTS / PRESENTATIONS: a. Fiscal Year 2002 -2003 Proposed Budget. IV. ITEMS FOR DISCUSSION: a. Fiscal Year 2002 -2003 Proposed Budget. V. ADJOURNMENT In accordance with the Americans with Disabilities Act and Florida Statute 86.26, persons with disabilities needing special accommodations to participate in this proceeding should contact the City Clerk's Department, no later than 5 days prior to the proceeding at telephone number (561) 799 -4120 for assistance; if hearing impaired, telephone the Florida Relay Service Numbers (800) 955 -8771 (TDD) or (800) 955 -8700 (VOICE), for assistance. If a person decides to appeal any decision made by the Council, with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 0 J71-La!�le of content -� - - CITY COUNCIL ADMINISTRATION Q3 HUMAN RESOURCES FINANCE GENERAL SERVICES POLICE FIRE GROWTH MANAGEMENT PARKS 9D) I RECREATION PUBLIC WORKS FLEET MAINTENANCE n0 LWIRM 7 BEADY INDEX' INDEXING SYSTEM 0 • 0 f\ ONN A00 000000 0o ` N N N O O CD It 0 0 N L M O N iN'. O) M CO V) N E C14 A, #S3 -2- F$ N. On tMetCf a tf) C> C) co s t tD N O (D N r r O O CD � O " '• S Q � tt) CD co Ct to 0 r � N O to N r Co 0 �,•. s c e - �;; lc> C4 I r W 00MCO ti 000000 t` 'ib 0mP-m co C N N OOtoa O O CO C>0 O O O N N C7 N amt t: Iq M 0o to to N rru a sf O N CD M r- to co N �O M O 0 O C> to 0 a r 0' Oi M I: to CON O N. co C0 M to r W r OetMCOM Oto000t[1 a0 = a I- W — 1- cn O O no to O 1.* O C) C► m C7 �W`O M 01`0 tt M N to W Q: ' Y W J CV O t0 0 0 0 0 0 0 0 0 ayp t- NI�I�N OMef st0� O M O co M 00 to to CV CV O to C r �7 OIi. ' 000000 OQ } F t+�QNO NhI�N OMIq�O� a r , ": P, -4 CA v M O M Cl) 00 to LO N CV O to O .- a x 0 tO N W) 0 0 N er 0 N "T N N MMC40 CO I- Q N Go .soh LL Ex 0O 0fDN0)N O 000 x f �.z aM1 QO. 0 I�MPr-O ap N Ch to 0o to CA N CA O x N h lf) O r Y it � II� 8 m U) c ci D C 'w m o Vi 4: LLI to E La c a`�i �J� U m c m m e Co a. N N N ` C C O fA N a f0 y C +• Q o O� w£ •m c m Q U Cq LL S �i a. CL to l- cc o U O 0 0 0 0 0 0 00 0 W Z N C7 N < N M f c0 O N Il1 'n to N tq 0 In In 10 Lf) O 4494 89999 �..'. f\ • • e' �5 . �+ s6..ie� "i "'i 'r BUDGETLI�NEz 'I,TEMJUSTIFIC�ATIO�NSt Yt'�- "`%`- fs'. 3 ..its' N' A,r ,fit Y f 1� 3 kF i i�,?E�r MOM -"4 ; chi .i ., •': ✓ y+4 F i' vk` �'" "'y� xi2f '- "�' {.. 't'•"F %�i. �t } -f� > td y. �.Sda �� DEPARTAAENT C Council zDtVIStONi Ci Council T� ,' * '. 3L...a '% Z 3� "4 � L-i'} 3`1+14 � TE, ..£ 1. 3 +� Y �. .' 4. tl � �i�h''x• y d. i -�� 4.,M.- .� �.... n� 013JECT NO 12101j, ACCOUNT TITLE Salaries & Wages a k t UNT REQUESTED = 49 200` � STIFICATtON 'J ` ` For Mayor and 4 Councilmembers per salary worksheet EJECT NO' 2110 ACCOUNT TITLE FICA * 7.65% of compensation 4 n ..4 EJECT NO 23101< x ACCOUNT TITLE Health Life insurance k - , OUNT REQUESTED 34,193 n USTIFICATlON � 1 a For Mayor and 4 Councilmembers per salary worksheet � x �£ a _ 0 . EJECT NO . . 2410 ACCOUNT TITLE Worker' s Com AMOUNT REQUESTED: r- 216 USTIFICATION:, For Mayor and 4 Councilmembers per salary worksheet • • igton Fly In League of Citites five Action Days • • Is for Council Meetings and presentation items • 50 000 and • 400 0 �M w -3.# zk [�.. �".� A ' OOV 00 OW W OMO NA NN �t AO�_Mt)W MO W N MM ' M N ' CD ' ' O 0 A W W A A 3 „x ar W OM�(0()N 0000A W O(OO M�� O Cl! 1)OA WCO MM NMIbx�"ti3 _ -N N V (0 C14 m 00NM. -r 0000 ((f 00 1c, O r V �? (f(D� c; E, } 'd' O LO ' , 00 0(([ ��N aa V (0 000 w co NtO pW CO V c N N W �� r ,c 2 £ px mm�r v N co O('��(OAN(Wp AA 000 A m('7 A M Y ox f O N aT t0 O VW �f •- O A N M .- A A A CA A IC6 00 W O�(OO P'1N� (�O o00 00 ' W O CWO , V NA CM ONO co � co OM�t (00V M(OM ODONtO ()sf M W (O tp� 00 0�..; (- -rNO N '7 (O W(0�� (O ()M��htO A A 0O HMO c'7('1 h ' ' x `a{ ':,S W ' aa O � w F. OONO"W o ' O O W ' 00 ' N Nv W ((�D Z. r�x `,v. -t- f fi i• aOD N Iglo CO0 (OO (D co A M aNO (M) M OOf00(W)NOa t) () M .- A O IN co (O 00 —mm W N N O �� le LO f ' O O N O (O O O a 0 O O O 0 ' O O O Q N M M co r (O b )N O� N O N W 3 x Q O { w JN(h S 1 S ' (� 000A f700N0 A OOOOAN 01-1 000()0 ' 00 00 O O N y � Q�OjM SO O O (�tONP(ff M00 N'- (ONAO .-()M 00 NM 1) [D O 0 NCli �co M AA M N 101LO li '.. M N0()N(O pp A Cp 0 0 0 0 0 0 0 ' O O ' O ' 0' 0 ONN 0 0 y O O OA W(O W 8000OA0 o00(ONA W O 8 8 NNN M ()s • ` "'?. ON N st p N () CD N N() N A — — t)N N (O A Mr CQQQQD O _ .,- s �s.-roX m M h M ;„ } C H+ J co ' 0O 000(0 tON MA M AMOM(O ()AOAM ' N(OMN00(O vOAO W ' (O Aa0 M W A W AA NNP` a 00MLL900c0cp O�aO"tN MA �m W (ham co 0)A NCO 0() t0 n: -r s < F�wi � 0i e.e��-If1N co e-() CO COPS p r-OM V OOMN.- NO `" A NN O ("i MOMO (OO N ' VOMo1) N W W A A ' N WON DOOMet WOOMWNOW W A A NN a W V O t0 ' W NSA (O A W A W A W A? v r ppt0 W 0D W A M h W (l'! M r 0D N W O A W (D M A t0 m O O A. e N(0�p; O N 0g N N` A A •-M � W M COOS Nr- (n 00 N (O N (`�' C CO O () 3°r` ti Circ'7 N 3 51„� Q u. XT z a;, r OR F,p o p� C1 L° m to c o m a H $$ ° E m m o cc q ry .$ c0 c0 d $ c E U a 3 C C atS Yx t � J �3 m ja CO __ CO m .o L Lu N O_ m m m �( W C O 'f/1 'tp C! Ct3 0 y .� m an > C C, atf H C O H N E E ro J Q F E L L m C N N �'m•Ec• W C C C— ° L >md 01 .0 W E C_ Q ` _ ro E aE E, - �°mm _�$.cm8$m m$m E� w -a _ma0 -1w<LL 3It m aavff- F- f -f-�WW cmm CL mmmo V O - - OOO00000 OOO N00 N OO N O O CD O(V N M (� M CO W W A NN a I p> NN MM (V •V . . . . Nk n0 N N (V (V N C t0 (n 1) t0 1) 1pp� 1pp) 10 () 10 1n (n 1) 1) lA (n l� 1�0j 1) 1C)� 1) (pn () t) 1) td) 10 ([) l? 0 0 0 0 0 a�a 0 O O O O O O O O O O O O O O O O O O O C N N N N N N 0 0 N N 0 N N N N N N N N N N N O N N O N N N N N N N N N N M -> 999 999111 RQ44Q44RR44444R444R 4 4 O h_0 0 0 0 0� 0 0 A 0 0 0 0 0 0 Z 0 0 0 0 0� 0 0 0 0 0 0 0 0 o O z • C, • 5" �h �� -� B�`1DGET�LINE�ITEM JUSTI�FI�CA�TrONSWi�� E Y j Yl 3l_ H'-il DEPARTMENT ,h Administration s; Admirnstrattn ( BJECT NO 1210 ACCOUNT£TITLE Salaries & Wa es _� vl 5 MOUNT REQUESTED 326.35 y { K u - USTIFICATION 5 personnel per salary worksheets 326,301 i n k i x x :� brx -gib U BJECT NO 1410 ACCOUNT TITLE :' Overtime ; ' F � rF MOUNT,REQUESTED = 2,000 < f A' USTIFICATION ; r "` � E z rte' Overtime 2,000 _< c <,t BJECT NO 1550 :ACCOUNT TITLE = Sick Leave Pa " -- -� 0 MOUNT REQUESTED , 4,240 USTIFICATtON " Estimate 4,240 OBJECT NO 1560 ACCOUNT TITLE: Auto allowance ` 0. r—� 4 OUNT REQUESTED ,, ` 6,600 USTIFICATION> r_ City Manager car allowance 6,600 , :F J • • C.,f�,,` h LINE B DGET ITEMJUSTIFI�CATIONS >_ �Y � .DIVISION Administration �^' .i" '«c.✓,�,'�,.s.A�� J'tTTd ��J�,';.Yz..._a:z< �r"va:`. ....v_:: :_ �l_...:..L.3. -..x vi _ ..'eu... ::ir..!'.. -. � a- .v.C..w. + u;. 3L ..�.Pitv....::e.1+,...mix..i" viva... ai`. �, Sr�u� '�.LY.3'cs.��FY'}5'�yyt{`�� "�"az S'S -. T € � -.s� {•i+i �' E•: z�'. z-? 3 �'4 "S f �� .. t �+�' ��X.%�'3�i �;4SY��4t 2z1 , —� EJECT NO 2110 ACCOUNT TITLE FICA t J r � N r= MOUNT REQUESTED r— 25 944 r # 7.65 % of Salaries 25,944 ,............ NO t EJECT 2210 ACCOUNT TITLE:< (Retirement Contributions MOUNT REQUESTED 41 349 >1 USTIFICATION' E, � >� f�� u.Q, personnel per salary worksheets 41,349. s z,: � .l,e .......z -� .r"�l {la .....:te �_..� •2'..� .a4. >� 4 - ...I.... X. �sL:k�wm..'`L.k. �� EJECT NO 2310 ACCOUNT TITLE.; , Health & Life Insurance . . nF MOUNT REQUESTED.,? 974601, K JUSTIFICATION, r3. 5 personnel per salary worksheets 9,460 ' �± EJECT NO .. 2410 .; VACCOUNT TITLE: Worker's Compensation UNT REQUESTED:_ . STIFICATiON9 - 5 personnel per salary worksheets 1445 0 • • I" U'U"WUMI. 0.1 V.,. VU 300 City Manager - FCCMA Annual Conference 225 City Manager - PBCCMA Annual Retreat f 15,000 .REQUESTED 335 City Manager - lCMA Annual Conference 485 City Manager - Florida League of Citites International Academy 190 City Manager - The Innovative Group Transforming Local Government Survey 5,000 I consultants 450 Assistant to the City Manager (2) PBCCMA Annual Retreat 200 3160 ACCOUNT TITLE Professional Services- legalf t'y. Executive Assistant to the City Manager FIOG 50] M�g 1 00 REQUESTED . ... .. -A-h ... Fees 425,000 1,5!1 City Manager - Palm Beach County Days 300 City Manager - FCCMA Annual Conference 225 City Manager - PBCCMA Annual Retreat 100 City Manager - Florida League of Citites Annual conference 335 City Manager - lCMA Annual Conference 485 City Manager - Florida League of Citites International Academy 190 City Manager - The Innovative Group Transforming Local Government 375 Assistant to the City Manager (2) FCCMA Annual Conference 450 Assistant to the City Manager (2) PBCCMA Annual Retreat 200 Assistant to the City Manager FIOG 50 t'y. Executive Assistant to the City Manager FIOG 50] dministrative Technician to the City Manager FIOG 1 00 L • • {- 4 .y, K i'•' .Y `X. :w .s`ri: Zxt` #1' u'^' BU 3,�GxET SINE fTEM JUyS FIFI'CA I NS� a 7k sS f {� e- a DIVISION � s Admmistrabon � �� I .,. BJEGT NO 3810 °ACCOUNT TITLE Tram►ng and Education 1ti r UNT REQUESTED 1,500 � T � Y USTIFICATION a �:" raining courses - staff 1,500' {, OBJECT NO �— 3820 ACdOUNT�TITLE. _Tuition Reimbursement AMO t}NT REQUESTED 1 200 t � S { h 2 USTIFIGATION Executive Assistant to the City Manager 1,200` k BJECT NO .. 1 4010 ITravel `. OUNT REQUESTED 6,684 U USTfFICATION City Manager - Palm Beach County Days 252 f City Manager - FCCMA Annual Conference 420 City Manager - PBCCMA Annual Retreat 230 City Manager - Florida League of Citites Annual conference 315 City Manager - ICMA Annual Conference 929 7 City Manager - Florida League of Cities Intematinal Academy 250 r .` City Manager - The Innovative Group Transforming Local Government 1,188 City Manager ex enses 1,800 sistant to the City Manager (2) FCCMA Annual conference 840 sistant to the City Manager 2 PBCCMA Annual Retreat 460 • • • cellular phone charges for 4 phones 3 phone charges 11 0 • �,. x�,z t*,.F� �;� n4Y.x �f"2, txa �., r .: � F �;sfi.,�.L "" ? { �„-'�'. c} 'Sr` s '� riax, w •r-s ,g. f z, GET LINE ITEMS V,551- 1° 3ATI`ONS f ........... r ,BTU Yy 02 S. - ? P . a .s« — .c'+.w' "4 ti ...,x.�. s't„, t.. - 1 ,✓' - as�ss . } .DEPARTMENT Administration ECT NO 52001r-..-.ACCOU, T el it „Materials & Supplies r <: ANT REQUESTED 10.045[-i USTIFICATION �: ' Pens, pencils, paper, folders, certificate paper and holders and other supplies 7,295 y z Food and refreshments 2,750 4 fr r !, r ABJECT NO _u 5410 ACCOUNT TITLE Books4& Subscriptions '' X a OUNT4 REQUESTED 1,200- ti x � s � ` i1STIFICATION - ! r � Palm Beach Post 200 M,, J-QN, Other publications and books 1,000 BJEGT NO. 0 5420 ACCOUNT TITLE: -:= [Memberships and dues } = �, is -.`� #1 {fi`..: ., r «i .. _' «. , .:.:, . •. .�. UNT REQUESTED , 3,2251 USTiFtCATFON City Manager - Florida City County Management Association 200 City Manager - International City Management Association 725 City Manager - Palm Beach County Managers Association 100 istant to the City Manager (2) International City Management 1,200 '> . Assistant to the City Manager (2) Florida City County Management Association 400 Assistant to the City Manager (2) Palm Beach County Managers Association 200 Membership dues - other • 40 9130 ACCOUNT TITLE: ; IT ransfer to Fleet 3. 12,331 S4= costs as per 0 • • t' ---,K hO(D N N C) 0 (D to a 0 I- � 0 e 40 M000 OD to Cl) —MIn In — d' 0 to M00h M M I- u)OOD0 O O CO Cl) ' M M of N r ' O:tOOt0ti—O0 1 N OO�t Cl) Cl) O Cl) NMhtOMNtOMtn O► N ,s 'k -•,, .,� an g H 0; 00 .-f tl> N M tq M) t0 .- O .- N M M (0 O! to r r N N ti M 1 §" ,- raj >- `' y sr. � (: �t".ut�l000. ,t0000tOr•tn0� -MNN OMN t-OOs- MCOO)OD000wM0O0" OOOCONcoinh00N ' O) O r�.. Nom; 1--N .:; CO OD CO (O CO M MO � O CO O M CO MMO07 COM(O O) r- e- NMOMto M M CO co 1� w co N 10D May- t RC 0 0 0 O M M O co Qi co ,- +�� -- -x '7 to x 7 } - xt ' Q„' ,.'0; f�D 1� to tOOtnN1�e- M M 0 Vim' 0�0 O�cM N t� 0) tMO N Q0i O CO co N CO — NOCMNt e^- r- z' CO co N N to Iq N M M 0V0 O ,».t cam-; }• r N �N•- r r B O O co r- co to N O N 0 t0 1� 0 0 0 0 0 CO 0 0 ' t0 0 ,4; ��`� �} ,_.ONNCOMt� O pp.-M O h N M to "t OMN 0) M 0000)00000 Mtnt�C, C,"1' ao iD O O •. y {it 0) NNN to r X00 �C; MMN 0 Off 3 C4 R OOOOO to OC) OOto 0000th 0 , 000 CD (D OD W 0to (OOO 00000000 OqMNO OM00•--OMetO01� OOOOOh Or 0t.' t0 z- . -, ttrj`NOtOt000t00 ? � ANN NO to � � C; vi v OD s O... O Op ^ � .F� N N t lu �` - "�'•�"s' �= � N'. 1- O C) L O P- 0 OM0 0 O N O 4 0 C> Q 0 0 0 0 0 0 0 �On t� t00 ( n `� _ �^ Hr0000MNtntntnef OMNNOr-ONtnOOtnONst t0 Obk N O O t0 a0 CO O N CV .- aO M N r ci OD . �.: N k }'Q „.. 'st00OoMNaDt- 0001- e-0 M 000000000000000 ONOOOtO000000a0m O t0 0 eh > ' tOc0OMCO P t0 e- OMNN0hONto000ONet h Of Lo N m O) N 't — Ld r -: 0 - Ni N 4 o i f ?� r N mss. t N N ' N ti J p sF � O .T� ' 2 3 a C O U C C N 7 y 5 .�07 ` A t0 N O O Ems N C — 'a0-i. CL 'C ' N ._ . N 00 .G y C C O Z ,�, V _ y C C C 4! N N C C m .. p W N 3 C m E y m O: .� E D C c y y y CL Lo N . 0 0 X C O O N C y C t0 > tm N m ;.. L U m E> O E to at C c vi a @ c c c t E `� c m C y m c m w 0 s S's: c Q L p w > Cl. I ca m c a •- - ca > p U d N 0 m N@ N N C 0t N 0 8 0) N C $e Q- U+' ;•`•: tOOJLLQ'S�d acn l- ►-�-►- w w a Jo!�111mMCiO Z O O O O O O pp O 0 0 0 0 C> 0 0 0 tV01 pO ptn O_ O O Z. eN- •�- N (_Ot N N N M M �O_p oOp f7 Y eN}� f� O tV N cV fV tV tV N (V cV cV cV N cV fV (V cV cV cV cV tV tV (V fV cV tV Z'. C 0 Q dN �Nj tf) tpo If) 1dn 1n to W) to to Le) In td� t ton 1fd) Ifl taJ u 1pA ipA In W` "> Q 9 4 9 4 4 4 4 9 9 M 9 M 9 M 9 M 9 f7 9 f� 9 fh 9 f7 9 Cl) 9 f� 9 c07 9 f+) 9 ch 9 M 9 0) D. •'_ D t' • • 0 150,202 USTIFICATION 11,;r 4 full time employees per salary worksheet overtime Y 512.14 _ACCOUNT IT Overtime f J tUESTED ti Ogg overtime • r • • • • 512 315 ACCOUNT TITLE„ Professional services other s' Municipal code update 8,000 Transcription services 7,000 r Records Storage Services 5,000 Microfilming Permanent City Documents 5,000 - $ 15,000 'J EJECT NO. , 512.3711 ; ACCOUNT.T1 LE �. Seminar and conference OUNT REQUESTED 4001- Jq , USTIFICATION ,x A 5 City Clerk - Florida City Clerks Association Annual Conference 200 200 ': -.• Deputy City Clerk- Career Development Institute 200 200 $ 400 r EJECT :NO.. -: 512.381 - ACCOUNT TITLE: Trainin and education i MOUNT. REQUESTED; 300 >: USTIFICATION 300 ' raining Courses - Staff $ 300 ' • • • $ 1,200 y City Clerk - Career Development Institute - Beach Gardens 100 Clerk FACC Annual Conference - Sarasota - 800 800 $ 900 BJECT_LLNO 512.411 ACCOUNT TITLE. ,;„ Tele hone 1,195 • • • Machine - 14,500 ge meter - 3,500 14,500 3,500 $ 18,000 repair & maintenance of office equipment 300' $ 300 Sv- r 512 471 AGGOUNT ,TITLE Printing and binding~ ad, stationery and mailing labels R . $ 1,545 • • • 20,000 Advertising as 20,000 $ 20,000 BJECTJNO . 512 52 :. ACCOUNT TITLE ; Materials and supplies .. PUNT REQUESTED: 3.105: USTIFIGATION '' Pens, pencils, copy paper, folders, paper clips and other supplies - 1,000 t, Recording tapes 600 < Copier supplies 505 , Imaging disks 500 r_ Flags 500 $ 3,105 ": . • • • 512 5295 ACOD 7 7,T, E ^AEI CU on Expenses zj, 7 5.10111 m • • • 800 $ 800 • C7 "- ,CONN00W00M WWt0001-000MWtO M N 0 M NIl :CAN�CO 0 Mh NI�r ONM M000O1n �N�toNIV N M OOCAr� O N aD r-tb N e- I ' C N N to x' �' � ii . CO O'r•�r- 0 r- 1- CA CD CY) CO M CON N Cog �} N 0 M N 0) r P- N CM O - CO 11 N O h 40 to W N ' ONCONO M M h V I�toCOONNtoCli N O t0 tD W i 0 r• N M N tf) r• Itf 0 CV M c0 t(') N t(') .- '� CO 00 ~ }, N N N co CV Cl) to r.- O I-- h M r M 1� NI-MCOCo0)0)co to O t� �f CA t0 Q fO r CO CO r- h 0 O N tO to M 00 N 0) 00 .- O CO r- Co r- N C r• CO qi 4 Oi r• CO tD P . a N N N M N M N Q m co Go 5 =. (OcrOh lo0)000 x0000 to00Mt0 Mtn in 0tOCO�N 0000� O) f- rNCAONI�r•CA"t COO OMMto mC4 tO P. t0 0) c" _ OCO M r• CO r• a00 Wf a- O) CVOaO'IT CO N l- M tV O n W) t0 N t'! N O % h 00 ('90 M CV W) 0 00000000(D LL! O) co to-9V000OOM0) 000000001- O N r C[f C•) N N O M O N aO rl N O 00 0 CD r- 00 - 1• m OCO O - r- �!Ld O M ei Iff CANC co 1- M4 CO M to to .,. �: co r- r• M N 0) A ..4A Q s £ r rys$ - _ s W CAL X0.000 O' O O co l0 OONM 00 et N O Oto00000�M01- O O O O O O Q O 0 0 O O N 0�. '• =..? N; CO NI- CO CO MCAO CA is mco00m0C)Zco L6 CO 1z 4 'd V) N O M +: k N r r N O CA N N N r = U ' co 0 t C> co C N OOOOOOOQ OIAUmaoC) 000 MOI. O O N O - a ^,100 (yr0 S �++ °0000 NhM00 OD C-) N t0 =� F - "•N. co O co CO 0 tO CO to CO 0) N CO r-: d' to N r 1� co O off ' N N r N r � ' MtoC000 C14QN s N La i > f - Q: OO;CA 00 00 � 1�1o00(D M OO CO (O AC4toOrp•h (MO OMOto�� ON!- .. '. 'Nc}M OOCA ACV CO`"e- N N t�'f N. N T� Q ,.. J'OMN NCO ' MI-- 0r- ODOD W m ti 00 ' M coNCOMI` Mr- M OhP h OD t!f 00 OO sf O (O CO N to M Cl Cl Il et s M Wl N. N CO r c7 tq ' co E t(> N C0 h (� r m OOf'� N k J Pte: L L c o Zf Z O y `~ C�c O O°�� y d) N C " d cC0� cy v m i ,> C C Z w Co 3 Y C 7 W y� p C c dl _0 CC O CO C) W N M c W y C v E W-0 a v� o �v-0 C �a y'� i Q —O 0. N 0 C- m t0 (O C C N g C L C xro W f C m> J N$ C C L C G1- w r to (U Y Q - l0 Y w E C j CO M CO N Y E m 2 _N no U. Z Z Z` 0 C .: to EJECT NO r_ 1550 ACCOUNT TITLE Sick Leave Pa f • UNT REQUESTED 1,000 LJ,U,STIFICATION.:' C7 EJECT NQ 1410 ACCOUNT.; TITLE: overtime ` OUNT REQUESTED F 1: 4,240 2 120 MIS Tech 8 hours once a month 22.10 (time and 1/2) per how MIS Tech 8 hours once a month 22.10 time and 1/2 per hour 2 120 EJECT NO r_ 1550 ACCOUNT TITLE Sick Leave Pa f • UNT REQUESTED 1,000 LJ,U,STIFICATION.:' C7 LI ESTED µ 30,203 4... Avanta - FileNet Software Maint- City Clerk 3,300 ICI Solutions - Filenet Hardware Support City Clerk 8,705 Trend Antivirus Maint Support IS 2 500 Website Hosting IS 2000 Microsoft Technical Support IS 2 000 Firewall Maintenance and update subscription IS 3,2 00 Hardware Maint Support (Network) IS 15000 Imaging (medical records in anticipation of HIPA reqs HR/Fire 28,000 Audio/Visual Support for Council Chambers Council Chamber 1000 ECT f.. 3710 ACCQUNT TITLE: ISeminar and conference MOUNT REQUESTED: 2,200 - . STIFICATION: IS Director FLGISA 400 Network Administrator Tech Mentor 1,800 1I u BJECT NO 3150 ACCOUNT'TITIE. P ;r Professional Services ; • N NT REQUESTED: 89,105 o-, USTtFICATION Services/Cii- ntracts: a a �- IMS- Software/Maintenance G GM/Finance 5 5000 K E EMS Billing- Software/Maintenance F Fire Dept 1 1,200 EDS Code 3- Software/Maintenance F Fire Dept 1 1,200 Max Responder - Software/Maintenance F Fire Dept 2 2,800 , ,• Manager Plus- Software/Maintenance P PW 1 1,200 Abra Suite - Software/Maintenance H HR 4 4,000 ArcGIS- Software/Maintenance G GM 6 6,000 . .. Vermont Systems - Software/Maint R Rec 2 2,000, 1I u • • User/Em to ee Computer Training MS Word, Excel Access PowerPoint 10,000 F, REQUESTED 30,000 EJECT NO:.. r 40101-- ACCOUNT TITLE: ,ATION K ! UNT,REQUESTED : " .. 7,800 r IS Director MS EXCH, Cisco Security 5,000 USTIFICATION;` Network Administrator Microsoft SQL, Cisco Security 5,000 FLGISA (2 conferences/yr) MIS Technician 1 MCSE coursework 5,000 1 300n a MIS Technician 2 MCSE coursework 5,000 User/Em to ee Computer Training MS Word, Excel Access PowerPoint 10,000 EJECT NO:.. r 40101-- ACCOUNT TITLE: Travel K ! UNT,REQUESTED : " .. 7,800 USTIFICATION;` :T IS Director FLGISA (2 conferences/yr) 1 300 ' f IS Director training 10 days (hotel and food) 1 300n a ~° Network Administrator training 10 days (hotel and food) MIS Technician 1 training 10 days (hotel and food) 1:3 0 MIS Technician 2 training 10 days (hotel and food) 1 300 1._ `- Network Administrator Tech Mentor conference 1 300 EJECT NO. 4110 , :` ACCOUNT TITLE: _ " ,- Phone NT REQUESTED 23,500 USTIFICATIONt- Cell Phones 2 160 t +: DSL Installation costs 2 100 DSl Service Costs 9 240 TI Internet Access 10,000 EJECT NO .. 4600' ACCOUNT TITCE`. Repair and Maint UIVT :REQUESTED 4,600 USTIFICATION: Maintenance on color plotters (2) Maintenance on corn ter equipment no longer under wan an ty 4,0001 `. =; • [7 is _ s< ..n'.A.<':;. '_*+.s .txr 6 r EJECT NO 52001' ACCOUNT'TITLE _ Materials and Su lies a s STIFICATION: NT REQUESTED 1,100 Exchange Server Magazine T w STIFICATION• ' , -' . Windows Magazine 60 ` Books and manuals 350, ` ECT NO.. 5420. ACCOUNT TITLE: IMernberships and dues - Paper, Pens, Office items, etc 800 , : -Blank CDs 300 = T EJECT NO' 5240 ACCOUNTTITLE: .. Small Tools and E ui ment 5 OUNT REQUESTED.: 36,850 q $TIFICATION. Replacement Monitors (out of warranty) 2 000 Network Tool Kits 1,150 ° ' ' Microsoft Tech Net 500 Computer Based Training 2000 Peripherals (Hard Drives, CDROM, Modems, Video Cards, etc) 6,500 f " Upgrades (memory) 3,000 Cable (fiber patch cables) 2,5W Toner for Printers 5,000 ? Rewritable Media (Server Backup Tapes) 2000 .. Digital Camera (Finance) 1 @ $500 each 500 ` `' Equipment for council chambers (misc) SOHO firewalls for DSL connections (7 @ $500 each) WICs on Cisco Routers for DSL connections (7 @ $600) CD Writer (Clerk, HR, Finance, GM, Rec, Parks, PW, Fire, Police, Riverside) New Technology Testing 1 000 3,5 00 - 4 200 ' - 2000 - 1,000 OBJECT NO 5410, ACCOUNT TITLE: I Books and periodicals MOUNT REQUESTED .... -:: 470 STIFICATION: Exchange Server Magazine 60 Windows Magazine 60 ` Books and manuals 350, ` ECT NO.. 5420. ACCOUNT TITLE: IMernberships and dues UNT REQUESTED: 1,100' USTIFICATION:: S Director FLGISA 30C S Director South Florida CIO Council 50C Vetwork Administrator AIP Association 30C • • • Iration ICATIQN :4 Software Licensing Network Switching Equipment Migration igration to Windows 2000 Server New Computers Servers Laser printer HP41 00 @ S2000/per unit Furniture (workbench for Helpdesk) Plotter (GIS) Laser printer color HP4600 Laptops Finance Automation Portable Recording System • • Iration • C, M ' ' O 1�0)�Nr t0 Cl) 1A 40 q N O CO O0 M O M to W ' H tf) C00 —0) NMaDaDCOOOaD 0 M 0) tO 1- O 4Y a �' -: 00 Gi N CO to NNN -. pMp 'OQ N " L C Zid CO ' ' 000Mco O h� hqQ O MO ' M ,, �• x '..; x Ci3 000) t0 CO 1n 0) O)0'�t O O CO aD h O) P C0 CO CO CO ? i £t..- rO NM�mtp�p .• 00 DD r r N N N`y i F �x -M N V W OMOMC'MN ' Oz +. r .M r r.'', 'Ofp 00 OrOO COM(01, V'r lq r r� rNtO 0) tOrNt0ht0 V•Cl) V•O A d N: 1A 00 C6 fl: ttf e} r Co O N OO M NNr P Nor° NM0) NNN V•10 in r N ODN OO 10r- CC) MrNr M M ' 00 tO�i, C0 V' N OO s{ O) r O Co 00 r t0 Co 10 1` M ci C- f� M V• r N r co r } T z s N c ^ O) Co OOCO 8 00000 M .` O - N 1, r- CD V' N LO Co 0 CO Co O 0 O O to O 1�- O) O W N w'oO et Prw N h �NC6 O re N w d r dK �Vjt,- J,V. O t0 tOa 00tO t0 ' h p i- c OONCb O V M W CD LO Chm CO O r- N MOO O co O 0 O) t0 N aOD_ s -a (Drrintg0 O t-- OD t0r h O 100 tO0CD 000 w C4 `ee N W N. O OMODd O M tO aLI CD Iq ilt t0 Co n NO CO OOg000NM Ox�; q . O. oaRr t0 O q t0 0) to V' N O C> 0 y 4} rN In too t0 Ch V h0 O P CO '. P .. co C, 0C00)OM co M 00 r tOOMt"f OD -� Z� Q`00 VrWNin CONN M M OCO r0 NC0000 MCONN O iO tGBr. O (4) R.:N rrtn tnO M C) (3) r C ? M ' .. 0)t0 N0) Cl) NN N00 ' t00 V•Or CON ' P W P�qy Q °:O. �O)10O0N�MT r CO CO W 10 M OOptO t0 O O0 OOOt� r Op V•ONt- M r 10 M r O) co O) td cc) CO aC6 3t z'F=' - -.N� W �O0 N M �Tp et 10 O t0 1� • -1 V w: CO cn m 0 C c o c O _ C m Cl ~ fA 0 c Cm CL N N N 0 a .O 2! � •c aj x w e m _ m E ar m c m c m c c QQ E v c o u°i a t W X c m J cg G cc •C 3 Lo G tw' m .� E � N y N N E« tO Y E ++ E c. Q a m 0 w 0 w 0 m E> L c Q 'w' u�O0 tUw 2 a aa`av� - �acm�0 0 Z � 0 0 0 o �o_y o o $ o �o_p ��p o o Av $ (ppc o_ Cp N N N N m M m M t`yi t°9i V a O l_V (V v N N N c4 tV N N N N N N tV tV N N N N 0 0 0 19 0 0 . W.. ?^ mi2ilm. 44 N N 444444444444 N N N N N N N N N N N N 4 ,:• dzt d'. d'. and development services for marketing package 6,350 tic development initiatives support materials 6,350 Group - Economic Development Seminar )BJECT.NO. �— 381--011- ACCOUNT TITLE: [T—raining/Education ` .MOUNT REQUESTED: 800 U$TIFICATION: Aedia relations training )esktop publishing training Iewsletters and brochure writing )eveloping successful marketing programs training 200 200 200 200 IVIRMIIliSIML919E 3usiness cards and memo pads 500 3ity newsletter 15,000 resident mailings 3,000 Economic development materials 6,000 =orms 500 nal items board /volunteer recognition projects hood program projects program projects 1,000 5,000 2,000 3,000 3,000 �BJECT NO.: 5410 ACCOUNT'TITLE: Books /Subscri Lions 4MOUNT REQUESTED: 500 JUSTIFICATION: periodical subscriptions 500 ECT NO.: 5420 ACCOUNT TITLE: Membershi ps /Dues )UNT REQUESTED: 700 TI FICATION: County Communication and Marketing Association comic Development Association • C� C7 x rr� O CD ' N0Ot(»aoO 00.-00 O stLOOCDOt`N h'-- ON000NC'41* OMO 0 O�to0 Otih ,„� ,,, ,� O- M0Nt 0r--1- �NO.•-OCANhI.- N 0 O(DCIJ '. qtr 7Mh NMU> Lf)ce) ) t- to (D C70�'O Cl) CO It (dl!') OO �f MChM� MMN .: MOOOONto OOO OwOOMOO OMOCO C- O) O 0 CA— 0 �M9tnIt t[') co aD NNar- to O to O C) N hNlnNaO 0 1- r- O O OCONto — LA N '' nOj a0 mmtoNaDe�C'7 M 'd' dOOC'6to�to4� r � MOOD O ' N O CO Co M — M Cl) CO N ' OOao_ha_DOw MO Nw MOOOOOOto0(DO 000 0toOOMCMO ' 000st OMO- y O to (DON�lN CD tI)O O(DN0�Nt7D .; tC1MM0 Q. N, (A O c7 N� N 0 N e- to r CD N co 6 6 M to q .z e 6 N ':' N 1` �. Cl) N' N O ' OO 0 0 CO 't CO O) 0 co 1- co000000`7O1� (D 0 0 0 Cl 0 0 O O O ' 000 O O O h' O.'' ' -' O MOP- 1- -NN 000- 0tnMWMMM tnMOM a< N, N M N N NN CO C ; V* c OD stN(o to C7 M id N 1: 4 .- - wi sf to NNN to- (0 � N co �'{ �: ' 000_OMO toOOtA0000000 tt1n0NOO— srat(>O ' 000cli OOON L�"_; W UM. 0) Lc) N�NtO �CD0000(DI�NsTaO tn00� �qW � N V) qqN1- NN�0� -4 CONNCDDc��: ` •. -Q. N Ncli 4OD M N .� .N - ¢ ao OONa00a0t0 O OtpO 00000 Opp00 Q WrJ' N' N m O 00(DNtn0lel�f Co (D co O O M to h(DOO— O N O O I- O MNaco O O O O tA1-- t p O( 0aD o I="N N N '-aDM�'el Nh �chc0 d�0i -74� etoL6a — U ccq ONE 3s, n- y O co ' OONcoacoco O O co M to O M a O 010(D ONO ' 00 0 0 ' 00 0 0 ' 0�00r� O^ 00 N _t <O CA O0(oNtnOC'! P- 0a - hM C> co (ln co 6.',C,4 N N 1- OD Cl) .- O> Of O NI- O tA M (o C7> CD M •-N.s 't) _ -. :.. N N .. Co ' M ' ONCo_Nr totnOOCD ' N� ' N ' �COCOOD �x QO 0 0 M NQ C> V co 1f- 8co CDtnON� MN to co co co MO MO �MtnM�,` tANMan �.0 to Co � Z 'i to CO C� to CA to N N CO — M ?: U N 111-1 14 cm Q pia 0 (o et O(O M ' M (D pp CO ' tp 00 co 0 Co 'A C'9 O ' 0 .-W M WCD co �.. QO co O co(DO1-� OM OCD ODMN I-N NI7M)1- �� vim N- 5 FSN n ��N . NCCoor: � N s Q Z N c N p V 0 U ` C 3 C C C a) p ,,=^^( •� w L o YYYW�JJ! W C Q� E C G !yy'� O C C C Q ca �� cg�n 3 mL ca` CD E E> E tA(nNccc5c m a� mwp0 ccL(D m m> off? a� m p m o 0 0 o m m m a) (naOJ��z�a aa-CL0 F- ��wwO L (D 00000_000 0 0000000000000x O— W NM V' NM V hco co O MM NM (D r- co C) 0 C14 C14 CMMMMMM� ��It�� C , W Z C ., Q:. m Q W. . • • O LO OD co w MONEID(D a^D , 04 OD N -8% rX ;z,N3cd v l z '- CD ' CO ' N 1NA CND COO N ti- r r t . r CC 7 N s # -4r �' • r Q: 'U O) Ol 't N w co LL a z v x c r O M CO N •- O M -. Cp CO N CO to CA N O O U � , N" O U h OOao ; O N ((j N r O CO _ N N � F Q tM0 LLI: NN � rn > OP 0 QO N CD N � 0 N O O Ceps a' H € Q tL w ^ r COO O O N O (O 1-L O aD N CO ' LO N CD , J,. :. QO .1A1� M r N CA O CD O O CD f0 P N N `ct N a Q•} � r J:OtMD� WN0O>N M g: . O O r Z D C CL (n cl •C C o �r a`� w y aW E rn - W m CL Ca •— _ CL °a fn f0 (0 m r CU 0 00 0 0 N 0 D ' - 0 yy O to LO C Z C Z., Z CL r.. W, - X W �:. Z O f C a . (n O D`: .• • • EJECT NO 1410 ACCOUNT TITLE Overtime = �s AOUNT REQUESTED 2,9001: € USTIFICATION: ,_ • • • [O 2110 ACCOUNT TtTLE : FICA REQUESTED 21,410 4TION� • C] smpivyrnern UIUU WbUHy - tAny wwC I f mow ;mployment physicals - City wide 10,000 .mployment psychological testing 2,625 ;mployment polygraphs 1,200 random drug testing 3,200 loyee Assistance Program 10,920 fees • • • vuUULUI - FIUIIUG rUUIII; VVIbU111 A f%b5Vl;1dUU11 W1IICfG11L;C Director - SHRM Personnel Association Conference Director - FPELRA Conference HR Manager - Florida Public Personnel Association HR Manager - FPELRA Conference HR Generalist - Benefits Conference Public Employer Personnel Information Exchange seminar Local seminars BJECT NO 3810 ACCOUNT TITLE: Trainin AMOUNT REQUESTED, 25,000 USTIFICATION Employee training & education - Harassment/Hostile Work Env., Diversity/EEO, Customer Service Training HR Generalist - SHRM certification [Supervisory/Management Training raining Videos /Aids 1 0 • 3 of BUDGET INErIrTEM JUST1`FI`CATIOFNS y f u i 3 � k QEPARTMENT Human Resources pIVISIOId >Y. x.k _a£J,..m.G... ��u W ?•.s>£aF.'2`�- i.a.ii °sc: `X...K..'V. ECT NO , . 4010 , � ACCOUNT-%, L. Travel " OUNT- REQUESTED: _ -' 4,610 �` USTfFICATION `, - Director - Florida Public Personnel Association Conference 650 Director - SHRM Personnel Association Conference 390 Director - FPELRA Conference 390 HR Manager - Florida Public Personnel Association 650 HR Manager - FPELRA Conference 390 HR Generalist - Benefits Conference 390 Personnel association monthly meetings 900 Recruiting trips - FL. A &M, Bethune Cookman College, Fl. State Univ. 850 Valencia College, University of South Florida, University of Central Florida ; ECT N6.':7 .. ACCOUNT TITLE.; • Tele hone c OUNT REQUESTED. ": �— 10,740 . USTIFICATION Monthly charges 10,740 BIECT NO . 4310 ' ACCOUNT TITLE. Water & sewer MOUNT REQUESTED: r 1,200 USTIFIGATION: Monthly water and sewer charges 1,200 0 • x FOUNT REQUESTED ., 14,450 , `- Et STIFICATION , mthly electricity charges 14,450 IJECT NO 4420 ACCOUNT TITLE Equipmentf rental jOUNT REQUESTED 4,800 STIFICATION ''.. ►nthly lease for copier 4,800 I IECF <NO.. _ 4710 ACCOUNT TITLE: jPrinting & bindin REQUESTED: 6,500 !STIFICATIONt ' 2,000 nployee handbooks iployee forms 2,000 rsonnel Program Training handouts 1,500 icriting brochures 1,000 • • • 77 77- 77 T. 491101�,x Wt.4-ItILt: [A-dvertising 6UW- 25 ,00=0 DEPARTMENT Human Resourc es IIFICA S T TIOW", F. DIVISION L T NO 4800 ACCOUNT TITLE. : lCommunity ProRGn_'., E: Materials & supplies 5200 ACCOUNT TITLE: 4T 0001 , ItTIFICATIOW. 1,475 ins, pencils, paper clips, tape, rubber bands, etc. arrangements, cards, donations for bereavement, births, illnesses 2,000 iployee recognition 21 000` T. 491101�,x Wt.4-ItILt: [A-dvertising 6UW- 25 ,00=0 IIFICA S T TIOW", F. 25,000 5 advertising E: Materials & supplies 5200 ACCOUNT TITLE: IOU. N.T R'E UESTED:�. 5,700 ItTIFICATIOW. 1,475 ins, pencils, paper clips, tape, rubber bands, etc. ipy paper 1,825, Tice furniture and equipment 2,000 1.11 tcruiting items 400 • • • Books 500 . Professional Development Manuals 830 t f MENT Human Resources Annual Florida Employment Law Manuals (3) f b FLSA Manual, Annual Deskbook Encyclopedia of Public Employment Law 400 ? ON. EJECT NO 54201 ACCOUNT TITLE. Memberships & dues R 5410 = :ACCOUNT—TITTLE . Books & periodicals _ OUNT REQUESTED, ": 1,0551. STED , 2,000 Books 500 . Professional Development Manuals 830 Annual Florida Employment Law Manuals (3) 270 FLSA Manual, Annual Deskbook Encyclopedia of Public Employment Law 400 ? EJECT NO 54201 ACCOUNT TITLE. Memberships & dues OUNT REQUESTED, ": 1,0551. t1$TIFtCATION 195 Director, Human Resources Manager, HR Generalist - Florida Public Personnel Association (agency membership) Director, Human Resources Manager - Florida Public 400 Employer Labor Relations Association (agency membership) Director, Human Resources Manager - Society of Human Resources Mgmt 400: ` Director - Palm Beach County Personnel Association 60 :' -; _.::.•::" . B:IECT NO .:. ACCOUNT.TITLE. NT- REQUESTED: USTIFICATION: • C • N r- O N (D 0) 0) - 3 to to co 0) M O N M CD N CD O) W A 4 0 CAahMdO OrMN� --:q M d1�stO� dry O dOMOO�} NrO(DO)tOr OD N t` . d(DCo Lf)�Ch� ON�rO)raDChCAN M� C4 ^-_N. tip'^: (D Cl) OOI�Or(Dt0 (DOMN mc) NOCOd� "�.. rO)r0ONM►�tq NOD00)commI-m NOO) 0000000N0)0) Nc0rI`M V)1� to : { W c ddCD N N O co N * 0MMCOCOh0dN Odd(prNI.- ONr O h M0Oh(DOM tor NMOCO ON 000 h 0)'� r rkr, 1n cONCOMOONON NQ)d:ONCOd N ODrtO OO: n N N dLO C> to 0iNN c0 CONCD �` O ON to t• z H M O N O CO CO (D O N O (D M O) O P- M r K? r; ,- MtoNOCOtOCDt7)op toI-OM0) to(DNr dOCDOCOI.- F- C.) 0)cOM(DO(Ot�O)1� Lo ONCOP 'o to fA �:; et O0 COONttf CON(D t-- ONwO NC tp k co Cl) to r r CO A s ,- S z COO O OdCOM OtnppOOtn00pp0000 O Mme' 00 0cocoNcoh 0hto00NO0 toNNCD 0) M O) NhhOI- M(OOto Nr0W'TM V 0tnal-CDr co O r MtoCOtDONt0 cpNCO r` -oN�O C't0 M to F-. �a4 n d Cl) M to O tD r I- tp t0 ~ t }L t - ` pp OO O M C000)00(D O N O O oa pp M d N(OOOh 0 0 0 0 0 0000001. 0 0 0 0 0 0 0) 0 O 4 0) Q'p Q X50. OMcot�NOOto 1� ~NNCCO- N rrOCOtoCO0 CO 0 MM co V) ". F-,(v to N sf �Ntom rCO ►— M trM[f�.+' Q; (DOMON dCO00)r 0 t(Dco 0(DO d00)000OO(D Na0001-000000h O0 Otp O O O r- O r .�; UO r M CO ON 0) CO U)d rr M OD (D CO Od CD (D M Mlle C0 A D,�N ��NNCrti Nrr d �N(Oa �� 47 m- OMIT toOI -ODMaO C_OOOMWW I.-M0)MaM � M ✓"i QOM�t�dtD.r000 tD 0) CO 0 0 OOMMdrdMO00rMr CD t- CD M O CO O OD N O (D N M O> - °•'c �.O H N co I-(OC>0) M 0 M ONC'7d . U:: Q`' N N icDiC> N r to M r- r 0 - O 000MNN0001- 1-- a0CpNM0 0C>N co to Q:0 MdMd01�0)Nr (ON1��I�Nt -o40 0)dPO00h(D I.- I,- v wIt dO000) 0 N co �0 c0 or, mCDrN NOrtpOD QwNNNM M M N M r Q fi " Z 0 d y y N` E C tL V C `.V c 2® a v Cl v c to w 3 m a c � m CIL EO of m a v m X t0 E v > a) c U m w c y C icy c t0 C u� O cl O v v E> a�0) B E - c m atyi c O N c c N c r Co y f6 ai H a c :° cr "� m J N c C' m >oc"iva�iaf0i0 �m��m4)) aa))`cm80 t0� ii u 0 J in t� � r � 0. (L V) � 0 U 01 1 O il) } O O N O M O O 1/f O P O_ ppp. N pppp O O O N 00 O pO O N S Z 0 M M M co N Cl) N Cl) N M N M M Cl) M M M M M M tt M a . c+i V� M t+/ V M to M M b l7 fv�j . O'. (� dhd 1pA 1n VaaI dNd 1n If� O !f� 1n in O Q CL c S t0 O t0 O 10 O f0 O t0 S w S t0 O O t0 O (0 O t0 O f0 S t0 O w O t0 S O t0 S S (O HIM W >— R49C9:, 4 9999�?44 9 9 > .- • • • #k BU, DGE rLIN , T- EINI4USTIFI �ATIONS� � ` v �_r r 3 x .x 3.. i �; ^ 'rv323:k`'"� ems* f.. DEPARTMENT Finance fi,' '�- '',�, '� ` ,. f � rte« � � � -. s� i z s? '' ;.L..n�,��..- ....._�....�. _ '" _ ° k `�,,;• � .,�. ,. azf Ra:.ff::•.t ECT NO 1210 ACCOUNT TITLE` Salaries, ' { OUNT REQUESTED 471 �> V. T- USTIFICATION 4 ' "� 3 f � )t _ Salaries per attached worksheet 471,258' ' 471,258 . +} EJECT NO 1410 ACCOUNT TITLE,:. 10vertime s -., � UNTREQUESTED 750 tl$TIFICATION -: ,� l r•' F Estimated O/T for end of year work - Payroll Coordinator, Accountant, A/P Finance Tech 750 j. 750 EJECT NO ." 1540 ACCOUNT TITLE: Lon evi OUNT_REQUESTED 3,794 ; USTIFiCATION `r Per attached salary worksheet 3,794 3,794 C7 • • r I QBJEGT P49 ;, 2310 .ACCOUNT TITLE lHealth and Life Insurance = { Y r� AMOUNT REQUESTED 50 624 JUSTIFICATION Health and life insurance - per attached salary worksheet 50,624 50,624 7 BJEGT NO 2410 K ACCOUNT TITtJ= Workers Comp Insurance V OUNT REQUESTED 2,086 �USTIF1CATtON E Y :t � - Workers Compensation Insurance - per attached salary worksheet 2,086 2,086 r OBJECT NO ., ACCOUNT TITLEt,; f 4 ,AMOUNT REQUESTED, JUSTIFICATION:: , • • • u I rvv o Iavl Ml IiVVIV F,•, I I I LC. .,SIriU1CWAUMAI JCI VHxS - UUICI O&JEC7 NO 3710 ACCOUNT; TITLE ,Seminar &conference VNT, REQUESTED 8,250 nFICATION tJNT.REQUESTED.- 2,175 , A Application fee for Comprehensive Annual Financial Report and Budget 750 �R wltant - air, noise, other monitoring 3,000 300 , Assoc - Job Safety Analysis program 3,500 Government Finance Officers Conference - Finance Director ial Plan Fee for defined contribution plan 1,000 600 O&JEC7 NO 3710 ACCOUNT; TITLE ,Seminar &conference F tJNT.REQUESTED.- 2,175 , USTfFICATION _k Florida Government Finance Officers Conference - Accountant 300 , Florida Government Finance Officers Conference - Finance Director and Finance Manager 300 _ Government Finance Officers Conference - Finance Director 300 ' School of Government Finance Conference - Finance Director and Finance Manager 600 Florida Association of Occupational License Conference - Finance Technician 200 State PRIMA Conference - Risk Management Administrator 150 FCCMA - Grants/Contracts Administrator 225 State RIMS Conference - Risk Management Administrator 100 2,175 EJECT NO .. 3810 :ACCOUNT TITLE: ; Trainin and education NT REQUESTED 18,550 USTIFlCATIONS • Safety training - Safety program (Citywide Summer Series) 2,000 Workplace Violence/conflict resolution/sexual harrassment 12,000 Defensive Driving/CD 850 Health Ins/Disability Workers' Comp 550 Hazardous Material - 40 hr program 1,000 Benefits Fair 500 Financial reporting GASB 34 750 . Wellness Program 900 18.550 • • • JT REQUESTED, 850 E } ICATION ,, courses 850 EJECT NO 4010 ACCOUNT TITLE .- Travel =" OUNT REQUESTED 7,490 USTtFICATION - Florida Government Finance Officers Conference - Accountant 750 , Florida Government Finance Officers Conference - Finance Director and Finance Manager 750 Government Finance Officers Conference - Finance Director 1,200 School of Government Finance Conference - Finance Director and Finance Manager 1,300 Florida Association of Occupational License Conference - Finance Technician 500 State PRIMA Conference - Risk Management Administrator 750 , State RIMS Conference - Risk Management Administrator 850 Bi- monthly luncheon meetings - Finance Director, Finance Manager, Accountant 400 RIMS luncheon meetings 240 FCCMA - Grants/Contracts Administrator 750 , 7,490 ACCOUNT'TITLE'. Tete hone OUNT REQUESTED. -- 825 USTIFICATtON 825 monthly phone charges • 0 y charges 2,500 c, z 4 _ ;G EJECT NO. 4710 ACCOUNT TITLE: Printing and binding MOUNT REOUESTEDs 7,550 USTIFICATION: Safety Manuals 2,000 Payroll checks and direct deposit stuns 1,550 Annual Budget 2,000 Accounts Payable checks 1,050 Purchasing Forms 825 T slips 125 7,550 " • • UNT REQUESTED-;. ., 10,025 7FICATION. my & window envelopes , pencils, folders and other office supplies office equipment < $750.00 y videosttraining materials paper y glasses y Program Incentive office supplies for Grants/Contracts Admin, incl bookcase @ $120 OBJECT W! 5410 ACCOUNT'TITLE ` Books and peri odicals x AMOUNT REQUESTED: JUSTIFICATION may. Workers' Comp Law Bulletin 85 Supervisors Safety Bulletin 100 Federal & State Employment Laws 85 Debrills Book of Workers' Compensation 150 Accounting, finance and investment books 100 Grants Books/Newsletters 200: r `` 720 OBJECT IJO':, 5420 ACCOUNT. TITLE: Membership and dues NT ,REQUESTED: 2,805 1, JUSTIFICATION'. Florida Government Finance Officers - Fin Director, Accounting Mgr and Accountant 60 Government Finance Officers - Fin Director and Fin Manager 220 Palm Beach Co Finance Officers Association - Fin Director, Fin Manager and Accountant 45 Safety Council Membership 450 Florida Association of Occupational License - Finance Technician 45 State PRIMA - Risk Management Administrator 300 State RIMS - Risk Management Administrator 485 Florida Partnership for Safety and Health 200 FCCMA - Grants/Contracts Administrator 200 PSM Certification renewal 800 ` - 2,805 • • 3 630 '.• - Furniture for new hires 1,130 2,500 3,630 u t CT NO .0 ACCOUNT:TITLE AUNt REQUESTED - i fIFICATION = � - -� L • • M A O mN O> N O 0�D O N O— CO '7 M co O O aofD OM N p pp �rtONM NC0 NN co v: v_ 0 R O r 0r 00 c0 V r � P P N � f. ? - ry C.) OD M N 0 CO , OM0000 v r NC0�NM0� O N O 04 M O t- r to .t O N r- r- O 0 Oa'. N s.` c O V tO c0 c0 r M_ O c0 O r �rao M c0 LU O " C N N c'l N 'R V �O N r O N c0 1n r co st _O t O; O *: '. 1O ONM N N Q , e.c�� V InrNMao cO 0 0 0 ' 0o.e� O 0 � O (O co 00 Ol o- .. cO d' ,.� [O N CaaD r °f M r dD AA tq O t0 Cl) M M r - O �NM N �fM7 c �Mpp M� , °) OM r `N M <t jcD SOD co r ccoor cc) r tr0 O. t � a -' t 000 c0 c 0 co N ' OOMON O 0 M O r- C. M O 000 "t M 0 c0 c0 - x, rOOD c'o0)N N O cOcO C4 V.- U) N r.- O Wt�f U)MCt�{ Nr0 OON r M N V N V M 0 1pOp�N M M .Q ^ z f cD r r M T - , N Onc00 NN .._.. �M 000 O�0 .t CUO w..g MaO� �M M N 0(DMLO Vc0 YM W)r W O�CO cop Cop M �A rrv_ c'7 t°9i c0 w `LL Mi t Qa pOSp pp , pp pp pp O s:. 0 0 0 00 O O O N O 0 0 pOp 't (0(p w S p�- O p p 0 pp pp OM O pp pp �'i_. 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Q 4 R 4 4 8 4 4 4 4 9 4 D • • • co d I- O O N M d l- 1` 0) OD 00 t` O CD M OD ' W O O CO t- t- O ' O Cl) r, 1'+ 100)N d M C-) N CV 0 On OD N CV 1-0- 0) M - h 000 h OD -OONCO 1- h O O d t- O U) (O(O CO CO dN O N N O d O) N co 000 Ch CO d r d CA M P d cM M CV O 0 ': 6 Ch CV OD OO N N O r, M N O NM CO OONM r N 00 Cl) - Or CO MM N M O r- N d t0 6 >- N N M G.. OOC'7Mr Cl) 00 Md M A 00Md0t-co 00 MM MNtn OM ON OM ddOCOd NN 1` O Co ' M CO r •- CpNI�r1�MOa0NOD)(0 to OOJ ttr 0(DP W CO ONN(D1, O 0 C7 4 r- d6 0d dOd to tz dCV r tii(O O CO C4 %6 t.:ODN � N Cfl O N(D N M d O N N 0 N d +- (D M N M Go N d O r N M W LL H W (D� dN O I.- OO 000 m f0 O O dN OD f- r, 00(0 CO ' M O O1- Co ' Cn r LO 000 CM r NO d O W M OMt-0 t.- O) O N OOMON0 r 0) d N 0) (D tss�}} Od OD N O O 1`�r� CA r(O 0) CD, CD O W Q. N��d0404 04 NM N(V �tnd OtOMN � �OOD{ Cl) tt00 LL r N M rOMOr O O CM f�W OM 0h dM0000 ' t-0MrN00 O ' Cl) .yO 't 00 00 O0 t- OnOM�O O t�CO CO OW 000 .-r O0)O hM Cl) OD h(O 0000 co OM I- It I-r OCAM O co O OD O V) 000M 0r CA CD dhM '%t0 NCV e-0 hONON tC)I�:N N O M A NO t- rN rcl) rN N N Cl) N Cl) - (OM N M ee{{ t0 OD d O O) LL r N N tL 'W 1• 0 0 CD O N l- r r 0 0 0 0 0 0 0 0 0 ' O C) C- 0 O 0 O (D h W W C) CM MhN O0 M M W O Ig131 N r O OD 0 OnOO M N O 0 O 000(O O 0o CO to OMO - OM N O N d N W O) ,^ C) W 0 0 OO CO M 00 r r- N d h 0 00 N 0 N 0 00 N O d C9 M 0 rp 0) CIJ (D h N M O N d M V/ O Z) C-4 N W) N C An O r r N W W LL [O 0 Cl) 000 d OM OO(OO 0000000000 ' 00 0000 to 0) ' O N JNdC Q O r O 0 00 ht�NaOr (D O O N I- OOtO N— ti O Co (D 1l- CO 0 Ohr 0 d 0 OOrO 0 0 Cl) CO O OI�rCO O O h� r N O M O N 1: ton O m dd rN N t� 00(D CO N r� O d m r CO m Mtn U') N (D M of in to .� F-N of ./ f►. m Q LL r e- N O O O M 0 0M Cl 0 000ONnNM IT O O M O O t O d 0 Of.- 0 0 ood 0 0 0 00000 0 0 0 0 ' O O O CD(00 0 O O h(D O O' O O n M M M N F••Nd*Ohh ti U') LC) -m OD (D 000 Or, - C) - ) CO U') (D r CO to O Co Cl) O W O O to Cad (D t:O NP01 of Mr ddOm o to r.: -7 Oi �t U Oto(O N 0O(0rO 0)NOM t N O tD 0 }r N I� LL. m W z �- W W 0 0 0 N h t- M 0 r t o O' N W)mN M 1-1- 0.4 ONN ee�� O 00(0 M0 00 r-8.c� O0 O O N . ` J Q O �00d 0)�C)0 t'- O d CV r r O N M00NCO0 Ch (n CO OD ODMrtp e- O O CA OD M M dO �r(O N t�Mhd CV N c0 sT N M000) CM r O O 1� d O M O 1-' E-- N O co QW 0. 000000 NCD OtnOM COO ' O 00 M ' OW MMON O ' O) W O 0 < j�NOOOW r O d co 00(O(DO<tM ONMO(000 M� o Otter dt�ONd t�NA MOD MNN(DON 6)MON .- N M N 40 co N (V r N O O N Cl) 0 r U} N r d r N N c •O) Q 1L m N 7 m N N C L E o Z c y C O O (� C W O O C 4) C m O O C N m 4 4) O. 0 i7 c C0 d U C .l1 w z H C N Z C O 0) C O( E O w N •C N C M m O m C C NU N .� C•c O._NJa C m C a) U (n 3 m a o- E U)v a3i mom° m m c C'w o ati 0 m W m LL o �a)c�Uo mvw o cm c (D m �v cmm-O= cm X00 4, N d c• >am) X �E N �'c C O u)mc (` C Lm�E C N C m v) m U) €my- C W C N E»i°' .o E •1 Cyy t N w D O uOy- C .0 > w U m E C C �O Y m _ W to O m> U p U V N m 0 m N @ N m O' 0) O C t0 C O N d Q (n O U O t1 _ d !L O F- F- E- W W U 4 m O W H F- Q O 0 0 CC 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 N O C o j- Zr NdO _0 C11a} W) )r W) 04 Md _0 O _o 1-000 _0 rr MMd NN00 CO O _o NNd d 1.- r r r-- rNNNN MMMa V It "It V: "It to to (00)01 j0 Z W Z N N N N r - N N N � Z 0 OCAOOOOOOtC)t()O N N N N N N N N OOoO0O000(C)OOOOt() N N N N N N N N N N N N 000 N F O 00007 CJ OOOO CEO 000000000000006 OOO C 0 0 0 0 0 0 0 0 0 0 0 000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 000 O CF Q0000000000 _> r0 i O O 0 0 0 0 0 CA 0 0 0 0 O O O O 1 , p 0 0 0 0 0 0 0 0 0 O 0 D 0 40 11 iP [c, e | 1 9;5, . 1 847} ma! 1 6;4. iistartive &d to the Chief of Police 1 41,987 ' k Technician 1 41,754 ermalre 1 3;9 ,Analyst/Records Supervisor . 1 43,840 Payroll C erk 1 27,749 >v w� a. dsDek 4 119,005 + ®w� \ Network Communications Manager 1 54;4 ƒ\ aComptrTechnician (Police Officer) 1 4;4 ` >rk Spdmis 1 3;7'' y� : / nnitionMaaer 1 5;5 Emergency C Communications Operator 3 13;18} g n yCommunication Operators 11 403:105 ' rl • • 060 W, 1 %60 V'V'W"" E NIT ".lPolice Or " -DIVISION Administrative Operabons Bureau EJECT N94 1520 C"TTITLE .-, FC—lothing Allowance �:'l AMOUNT k6dUE STED:, 18,230[ JUPTlFICATION- Clothing Allowance 777 OBJECT NO-.:. 1540 lf ACCOUNT TITLE: FLongevity AMOUNT- RE; QUESTED- 27,739 1, jUSTIFICATION: ,Longevity OBJECT-NO.: 1550 , ACCOUNT TITLE: Sick Leave Pay OWN-T''REQUES'TEb 4,500 USTIFICATION: Sick leave pay 1 4,5001-- BJECT- NO.: 2110: ACCOUNT TITLE: IFICA Taxes OUNT REQUESTED: USTIFICATION: FICA taxes 107,922 • • • Bureau , dental and life insurance 1 192,111 mpensation insurance 1 20,351 El ipal Public Safety Communications Consortium - radio con, interface 800 MHz from interlocal charge it document destruction / renewal and new applications iltant/specialist fees for technological services Net amporary data entry services ock grant match pgrade current client operating system (NT4.0) to Windows 2000Pro with 50 licenses Jditional CAD workstation (client license) for new dispatch mgmt. position (911 reimburse ?) al server software for IA/use of force, in -house intranet software inority Law Enforcement Council Ad ialogic communications - reverse 911 (This is a high speed notification system. It notifies response teams, employees and community at risk. It can be used for employee call out to an emergency incident; to notify the community of a lost child or an incident in their neighborhood, business, and to notify residents of crime trends, planned meetings, or other city functions. This system can contact persons by phone, pager, cellular phone, and delivers incidentspecific information, confirms message receipt, and prints detailed reporting call results. • • • utheastem Car Evaluation and Fleet Management 150 DEPARTMENT Police' ministration /management training - Fla. Sheriffs Association 125, ;ion Air Annual User's Conference - 2 @ $675 1,350 G a DIVISfON =- Administrative O erations Bureau k me Analyst - Powerpoint training 357 me Analysis Applications 525 .T NO 3710 ACCOUNT TITLE: ISeminars and Conferences 495: INT;REQUESTED' 2,735 750 ='.. ndows 2000 server training (required to support Windows 2000 when upgrading servers from NI FICATION Chief - International Association of Chiefs of Police Conference 0.1 X school - Nortel switch and MAT CDR system (phone system) ($1,817- Meridian Admin., al Justice Information System Users Conference (Records /Communications -4) 360 $1,670 Adds, Moves, Changes) rrorism and the telecommunicator call taker training (8 @ $115) 920 Analyst - Association of Public Safety Communication Officials tical incident dispatching (4 @ $199) 150 ng Crisis Calls in 911 Center - 2 @ $100 409 200 :> Records for Law Enforcement - 2 @ $100 200` utheastem Car Evaluation and Fleet Management 150 '3 ministration /management training - Fla. Sheriffs Association 125, ;ion Air Annual User's Conference - 2 @ $675 1,350 EJECT NO.:.:. (— 38194 AC.COUNT TITLE: Training and Education IOUNTREQUESTED> 10,829 STIFICATION: me Analyst - Powerpoint training 357 me Analysis Applications 525 :hview training 495: ;patch training (911 funded) 750 ='.. ndows 2000 server training (required to support Windows 2000 when upgrading servers from NI 2,595 ministering MS exchange 2000 server training (required to support MS exchange e-mail server) 0.1 X school - Nortel switch and MAT CDR system (phone system) ($1,817- Meridian Admin., 3,487 $1,670 Adds, Moves, Changes) rrorism and the telecommunicator call taker training (8 @ $115) 920 tical incident dispatching (4 @ $199) 796 CO 911 center manager 409 ervision and mana ement of communications center 495 BJECT NO,: — 4010 ACCOUNT TITLE: Travel MOUNT REQUESTED: 4,955 )STIFICATION: Ace Chief - International Association of Chiefs of Police Conference (4 days) 905 *ime Analyst - Association of Public Safety Communications Officers 375. iministration /Management - Fl. Sheriffs Assoc. - per diem and 3 night's lodging 315 )utheastern Car Evaluation & Fleet Mgmt. - per diem and 2 night's lodging 210- ipervision and Mgmt. Of Communications Center - per diem and lodging 400 11S Conference - per diem and lodging for 4 people (3 nights) 900 'CO 911 center managers course - lodging and per diem 390 sion Air Annual User's Conference - lodging and per diem 2 for 5 nights) 1,460 • • Bureau 26,640 30,0 0 3,960 2,500 1.680 sfi 4,980 Records/Sppt Svcs 7,000 BJECTNO6:- 431 01 ACCOUNT TITLE: lWater and Sewer ' 780 4OUNTREQ t S b 10,0001 Operations Special Operations 3,180 1,020 10,000 later and sewer BJECT —Z NO.: 432 0 ACCOUNT TITLE: jElectricity MOUNT R-EQU 61,000:' J'STIFIPATIPINI.. lectricity 61 000 77 4420 ACCOUNT TITLE: Equipment Rental MOUNT REQUESTED: j8TIFICATION: Eilm Beach County Sheriffs Office computer rental 3,7001. )gging recorder in Communications (911 funded) 3,500 asses on copiers: Admininstration 2,500 17,800 Road Patrol 2,300 Training/Detective 6,000 4,980 Records/Sppt Svcs 7,000 Pagers Admininstration 780 • Operations Special Operations 3,180 1,020 4,980 0 0 Bureau )airs to copiers without maintenance agreements ntenac* agreement on phone switch arepair urity system maintenance - in-house support (vendor cost approx. $10,000) 'orator maintenance (S11funded) h repair and maintenance mirbo consoles (Bi1funded) ntanmnoe contract on police base station, repeater, receivers, amp, antenna (conventional rc nbmnanoa contract on8OOK8hzrodim �a py m nbononoe contract onQi1 logging recorder e synchronization maintenance (S11funded) nbenanoe contract onuninbonopbb|e power supply (911funded) ntenance contract mn Motorola bonhedrepeaters id Anti-Virus renewal (renew anti-virus definitions) ntenanoe contract on Crime View software nbenanua contract on Legato software for support nbensnce contract & licenses for CAD, RK8S and mobile software nt licences for Vision Air - MDTs (10) and client licenses for Net-Op remote (50) mbenancm contract for C|SCOSnmmrtnetG5OQ network switch npuuer repair and maintenance not covered bycontract iairo0u mobile data computers (munemno. keyboards, atc.) ter repair and maintenance • • • Bureau z IECT NO 5200 AC:`6O TT TITLE' IMaterials and Supplies 2 Y )UNT:REQUESTED ; r— 34,349 USTIFICATION` y r. .r Prelabeled folders for police reports 800 NCIC teletype paper for 2 teletype machines 1 400 )ne part paper 500 Copy paper and fax paper 3,100 Toner for new printers and other supplies (media, disks, tapes, etc.) 4,296 DVD's for logging recorder in communications (911 funded) 350 ,. ;Computer surge protectors and cleaners 950 Communications printer supplies (911 funded) 800 Y` ; Police Department refreshments 2,000 "= First aid cabinets for Police Department building 1 500 .- Headsets for communications (911 funded) 1,800 Hurricane supplies 1,000 Gate remotes and batteries 1,000 ;. Key cards (100 @ $3) 300 Fleplacement monitors for communications (6) to replace aging monitors 2,100 raining video and workbook (911 police calls) (911 funded) 25 Radio batteries -100 @ $25 2,500 ; Radio mikes for mobile radios (3) 263 , Primus keys - 20 @ $6 120 } . Portable radio mikes -11 new officers and 15 replacement @ $156.36 4,065 Lighting and shelving for communications center (911 funded) 2,500 ;hairs - Lieutenant and network specialist 780 Furniture - Lieutenant and networkspecialist 2,200 s )EJECT. NO:.' 52941", , ACCOUNT TITLE: Uniforms and Leather Goods ,,.,MOUNT REQUESTED:. 7,517 JUSTIFICATION:- Short sleeve shirts 2,210 Trousers 3,157::: . Jackets for Communications 400 Uniforms for Records personnel 1,550 Shirts and jackets for administrative personnel 200 • • • JE N 1 5410 ACCOUNT TITLE`° :(Books and Subscriptions l3 - t OUNT;REQUES TED' ; 2,040 'JUSTIFICATION:' - �. Cross reference books for communcations (911 funded) 225 ,'; Map books for communications and crime analyst 60 Law enforcement handbooks - 5 @ $14 70 a Disk law client licenses for MD Ps 800 Law books and updates 400 Police policy reports 150 Florida State Statutes 235 Palm Beach Post subscription 100 EJECT NO s 5420 ACCOUNT TITLE Membershi s and Dues 'MOUNT;REQUESTED _ . `; ` 57511'', USTIFICATION Police Chief Palm Beach County Chiefs Association 100 - Police Police Chief - Flordia Police Chiefs Association 250",-- Police Chief - International Association of Chiefs of Police 100 - Police Chief - FBI National Academy Association 65 Association of Public Safety Communication Officials 60 . ECT;NO (— 64001 ACCOUNT TI-TLE JEquipment MOUNT REQUESTED: 18,750 USTIF1CATION . .. ....... ..,v ... . x. v-. .. .:.. .:- ...d -....0 -... ., a........ ... .. + ... ... .. .. ..: a ... ,. -•, ..;. - .. ,. _,:.- ... ;.. .. •... ,. . ..,. 13 PC workstations (begin phase -out for 5 -year plan /replace aging computers) 0 Exchange e-mail server (city exchange server is becoming overloaded) 0 Mobile data terminals (5) 11,0001- ., 16 port PBX expansion card 2,750 Air conditioner for computer room and dispatch (done in FY02) 0. Construction of offices in Records area & Operations area (area previously designated as K -9 ofc) 5,000 1, • • • 4��_, 6UDGETLINE iEMJUSitF {�AiONS:s DEPARTMENT Police r `� '�• -r*. ^re3"ir r DIVISION Administrative Operations Bureau 9 'y '� �:.F � -r ` -:. a tF• �r ,• „az � x .:� .- e� � i .k � g Y�. «� 4-t s 5 FM EJECT NO 9130 ACCOUNT i {TLE Transfer to Fleet Fund q, s gag MOUNT.REOUESTED $42,246 1 USTIFICATION.: iP ransfer to Fleet Fund 42,246 r't • • C7 co r- N MODNm IO OOOD OtO r �{ M r P0O00 PO r N Co d P W P I 00')'rr- (O V v NOOO!b �O lO0 tO lO NM lO w CD Oct 0P100 at O N O ar Oo tOm PMtA� Nto 00< O 00N N1-0� �W) !� 01 p' ?. .. 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LO 0 N co O M10 N (D�PNtt)tOMP�O to co 0D }et 0 N N M�tO O 10 (O 000 �p O 00 P M st(DP P /00tO co tD 0. 0 7OOOMO(O N Cl) O P Lo0) WtO t0 O O N tO N O O LO N rw(OMw O co c0 O O M O h Mr :- t0 (D N to Y rO OD W -- U') N 00 O 0 O�IOO tO 00P 0 OOco aOO M r ' OD N tO r NONtO O�PP000 000 co O (0 �(g0070 M t0`7 (p 7 P tt) tO cO P tO �tOI� NPO Amtn N to P O Ocp NtOM OPOD��(DtOtp MPtOMN NO) O �P M 'rt } (L st A O 00 M 000 N 0! 000 r r 00 r 00 0010100 0a wA N m 00 A0(DMU)r Mt0 w0)MPM0 0— OON R LO 000 to— Mm �v_cO(O 1.- to on cyi 10 TW W MOO 0P004 �O U')C70P� NONh(O W of t1pp 00 1��•- e�M �Mto� MO�cO MMe f` N i N (MD NN -N co Q d } M t0 P Y w x lL O OOOOPw M 0001 O r 00000 r 000 tO to r r O P W JNoOM 0OtO to MP MO't 1-0001, OO 00 O O N000 MOOD MO I co O(OO apPN N P M `(t r+ H Q O Co 01,. 0 w w to to 00� to tp �O� M P N zL ANC coV tO0 NMM0a N P t00 1, W 3 H UQ�N 4 uY '^ Ui W ,m M co O O O ee�� O oMO1'. P McO��OM O M o mr- P O O O r O NOOO7 MOOPO O O o m r 0 M�c00DP tO O P(00 0 w co 01 r 0 P M O O N C .� NOOM�f �0000P�p tO NOO(O N0 tO tD 7(OV r P W Q �N�N�tOO�N V V) N- N P ID Go O -� j N Ci It to z NOOOM tO MtD W NOD 0t00) �0r (D V) O tO N00 (ON PLO 00O V (n M N 0! O W J ��OD NNO(D ((�(?ON N O (OOM tO tO M� to OM flD to O QON ON p Np 000 (O to N � OD o NL CD O��pp �N N W) 7n O r Q } lL N tT In ?Q -CL Ov c, V tO O N 000�r PtO tO OD X00 C4tp tOP O ON 1+! CD ;W J O(D OP0) 0)(D N() co 0) M�� C-4 to tO MMMtOON7 M M CO t N V) OD O OtO O to O M to to NIt O .Q QQM(p 00 P tO to 7 OPN O P 7NN C-4 00 �N 0(DP P N� O �NNN�u')P N7NMM O! Q N a V cc V1 L O0� Oy m o) m O y O O m m C Q1 y j C C N y C _ L 'C N 0 co co d V .a Y�c m Z c (D C v > >cc0r m FL CD c m(J t0 c yvl(n�a p V uJ 3 ca t0 4 AR E (�! c 0) m 0) O -0 � 7 y X W LL w d— 0) 41 C J V C (D m v �Zccc0) c d c 0) t0 V L Q m 0) 0) X 0) C O �O C m` t0 m l0 (A y C LO C y E c C C L 0) J~ m y 0) G C L E •@ C m C y.0 ` E CL V N (�- w tD m m.. Ya m-6 0 E > 12 m'9 c"_ mt° g E al cr a° 0) �Ci� -C20 (LU)) CL _CL2 CD 0w >f ZN�tO O _O O N QOst 10 O O O O_ M O O O N 00 tOP�ONN 0 0 C, V _O N oo O_ N Z -- tO V tO�� V NNNN NM�f MM��7vv7 POD tO U) �t00 D W Z O O 117 lO 0 tO tO lO O N to N O O N O N O N n N o N o N N 0 0 N O N O O o o 0 g UO dd0000000d 6 6 6 0 0 6 6 66 c,6 666 o QOOO0000o0(D M M M M M M M M M M M 00oo000o00000 M M M M M M M M M M M M M 000 M M a �� D 0000000000 17 1-1 0000000000000 000 O 0 • • BUDGET SINE ITEMJUgSTi:FIC��TIOIVS gF ` DNISION , Urnformed O erations Bureau � s F � h� � �'� � t A OBJECT NO 1210 = ACCOUNT TITLE , Salaries y �' . u. _• MOUNT. REQUESTED 3,857,005 u , USTIFICATION -° - . Major 1 84,475 Captain 1 79,781 Lieutenant (3 Road Patrol, 1 Traffic) 4 282,958 { Sergeant (7 Road Patrol, 1 Traffic) 8 483,988 - Police Officers (52 Road Patrol, 10 Traffic) 62 2,864,797 Police Aide 1 33,634 Administrative Specialist 1 27,371 Detail and Alarm Billing Clerk 1 0 x OBJECT NO .. w 1410 ; ACCOUNTTITLE :, Overtime AMOUNT REQUESTED: 310,000 JUSTIFICATION:" Overtime 115,440 Hazardous Duty Pay for Motor Officers (7 @ $2,080) 14,560 Holiday Pa 180,000 OBJECT NO.: 1510: ACCOUNT TITLE:: Incentive Pa MOUNT REQUESTED:- 60,840 JUSTIFICATION._ Incentive a for sworn personnel 60,840 BJECTNO.: 1520 ACCOUNT TITLE::. Clothin Allowance OUNT REQUESTED: 74,347 USTIFICATION: Clothing Allowance 74,347 MOUNT REQUESTED'.` 141,655 15TIFIGATION r' 0 • BUDGET LINE ITEMJUSIFICATIONS`�� A^ b DEPARTMENT Polices n 3 Dt1/tSION Uniformed Operations Bureau J, k s EJECT NO 2410 =ACCOUNT TITLE `Workers' Compensation Insurance; UNT REQUESTED. "° 286,302 x F:. USTIFICATtON.: _ Workers' compensation insurance ECT NO.. 3150 ACCOUNT TITLE: Professional Services -Other ; MOUNT.REQUE$TED : 186,000 STIFICATION. owing fees 1000, ' Crossing guards 00 185: 0 x EJECT NO.: 3710: ACCOUNT TITLE; Seminars and Conferences r OUNT "._REQUESTED: 100 STIFtCATION En fee for Southeast motorcycle championships 100 k EJECT NO..` 4010: ACCOUNT TITLE -: Travel OUNTREQUESTED: 520' USTtFICATION- Parking for court 520 • • • s ............... UNT REQUESTED 7,6001 11STtFICATION - ' " - 1,995 ' 4 Bicycle repair and maintenance (12 bikes) 1,000 Recertification of radar units - 5 @ $100 Two part NCR victim rights cards 500 Recertification of laser units - 6 @ $200 1,200 Repairs for radar /laser units and speed trailer /counter 1,900 3,000 Repair /replacement of radio headsets /microphones 900 a Repair of DUI cameras and recorders Evidence forms 1,000 wo part forms /89 Three part forms 1,995 ' 4 Four part forms 1,459 Two part NCR victim rights cards 890 rifold report forms 1,900 t 7 Vehicle inspection form 950 Evidence forms 920 DUI packet 680 Parking ticket books 530 Business cards 500 Typesetting for form changes 367 - = Motorcycle trainin materials 200 EJECT NO.- 4967 '- ACCOUNT TITLE: Police Canine Supplies AMOUNT 11,130 Bill STIFICA ION Dog food 1,800 Medical expenses 4,000 raining supplies 1,350 Handlers residence maintenance 2,400 Overnight kennel 1,120 National Police K -9 Association membership and certification 460 • U] [7 DEPARTMENT _ f • `n��ncinti ..,. wv iAOUNT REQUESTED., ; 33,439 ISTIFICATION: h dice supplies - Road Patrol ($4,000) and Traffic ($500) ioto supplies - Road Patrol ($1,500) and Traffic ($1,600) Road Patrol op sticks - 10 @ $422 :el replacements for stop sticks - 5 @ $20 eeve replacements for stop sticks - 10 @ $34 dice furniture for new captain position Aman head gear, elbow pads, tactical leg guards .ss lethal ammunition .g irons (3), flex cuffs, pepper spray, restraint cutters (6) ock model 22/23 - 5 @ $475 ' ock magazines - 30 @ $15 re extinguisher - 25 @ $25 nergency blankets - 50 @ $5 rst aid box - 20 @ $5 ds kits - 40 @ $7 it of Service covers vehicle light bars - 2 @ $20 isc. items: gloves, light bulbs, package tape, pager batteries, clutch backs >rm room cabinet (96 slots) inger flashlights - 2 @ $90 tra stinger flashlights - 12 @ $95 A flashlight wands - 12 @ $6 inger batteries - 5 @ $20 inger light bulbs - 12 @ $6 aglight batteries - 20 @ $21 and held radio scanners - 3 @ $275 Road Patrol Subtotal 16,039 Traffic iod/beverages for meetings ghway flares - 200 cases @ $50 (Increase in number of cases in anticipation of proposed construction areas. JI blood kits inter cartridges iS /8mm tapes xident scene supplies Morcycle cleaning supplies Traffic Subtotal 11,800 -r 3,1 1 500, 550 375 450 625 250 100 • • • TMENT Police ;s 510N Uniformed Operations Bureau 5294 ACCOUNT TITLE Uniforms and Leather Goods JESTED kx 51,834 - �` � F Road Patrol 1,000 960 ". '..,.. Uniforms for crossing guards Long sleeve shirts 1,760 Dark blue pants 2,750 Short sleeve shirts PUNT REQUESTED: 1,691 2,750 r Leather goods '. 1,573 235: Outer vest covers - 10 @ $56 National Directory of Law Enforcement Administrators 560 Bulletproof vest replacement - 15 @ $487 50 7,305 Books/video tapes Traffic Uniforms for new hires - 7 @ $2700 18,900 Swivel radio holster - 16 @ $54 864 Swivel belt loop - 16 @ $12 192 Tactical batons and holsters Bike shorts, t- shirts and gloves Winter jackets to replace worn Rain coats histles, chains, name tags, belts, keepers, etc. (The uniforms and leather goods account has experienced a budget increase to accommodate addition of 7 new police officers in the Uniformed Operations Bureau. Each officer requires the issue of uniforms and equipment as new hires.) Road Patrol Subtotal 41,824 Traffic Polo shirts - 10 @ $25 Trousers/britches - 28 @ $100 Replacement headset Uniform shirts - 20 @ $35 Motor officer helmets - 5 @ $165 Motor officer boots - 5 @ $400 Name tags, belts, etc. I1 990 1,650 Jackets/rain gear- 5 @ $200 Gloves /glasses - 8 @ $120 1,000 960 ". '..,.. Uniforms for crossing guards 1,000 Tragic Subtotal 10,010 ultGUNO.: 5410 ACCOUNT TITLE: I Books and Subscriptions PUNT REQUESTED: 1,691 USTIFICAT1ON _ ' Law enforcement handbooks - 79 @ $14 1,106 '. Florida State Statutes 235: .:. . National Directory of Law Enforcement Administrators 100 Florida State Statutes Updates on CD Rom (Traffic) 50 Books/video tapes Traffic 200 • • • Police Uniformed Operations Bureau 628,349 ABJECT NO , 6402]_. ACCOUNT TITLE E ui ment WOUNT REQUESTED:: 30,000 - JUSTIFICATION ';': Jehicle kennel for K -9 0 r 3ite suit for K -9 Unit 0 -lot & Pop for K -9 Unit - 2 @ $800 1,600 3allistic vests for motor officers - 4 @ $750 3,000 Woving radar units - 2 @ $2,250 (one unit is grant funded by the DUI grant) 4,500 b '- Radar trailer (DUI grant funded) n-car video system (DUI grant funded) 8,000 4,500 -aptop computer w/ mounts (DUI grant funded) 6,000 3igital cameras for crash investigators - 1 @ $800 800 Sage less lethal weapon p )i ital camera for Road Patrol - 2 @ $800 each plus color printer 1,600: ; MJECT.NO , , :: 6410 ' ACCOUNT TITLE: Vehicles 'AMOUNT REQUESTED: 111,755 Il1STIFICATION. - -ease purchase of 20 vehicles 111,755 628,349 • • C7 �^ s` nrto OM N r ttL1 MM(D O N (D to N0 M V M �aO 0(D(DM Ntq co COO MM (D M .r V V N W wtD CON MM CM r to r M rC' 0)M r OO OtDO N Op t-- to CM�r N to M to OOCD Q)NMN N(D cMt�:ON O QIM NO ' wmw-qM O (3)hr MONrO to N eT f` vO V N OOW OOOp a'R(D OOh to to to Ih _ O) t• tG O(O M i "to - •- - tQ V N0LON LL to N 0t-r(D to M O rN(D rceTN N Cl) O) (D to Mt.- eT M -T rtp V 00 00 to �M� O 1-- CDr 00r CO 00 (D I�r(D to CON rN M tO to t- NN t0 l% OM N - MtoOMN OaOMON Mt%sT 01-0)N tD 00 ' U) S Nh (Dr W C2 C4 'd: Capp CO N 00 ��1� C> to C. W) co to (D � h A - N. 3" -- O Q' d 00l(') OMco(D OCO N r tL co O t) r MOONO '-tNM(D W NOC?O�('7�� O "t C) O(O C14 r NN M LO N 1-(D 00 r ttn r aM N Cl) Or O Op rN Cl) hrMM�Ntt LOO OM N V co N MNOM 01�0)r h ' COO NC?OMOJ OCO CO NN r Nr O0DA OG M N 00OD 0)sTO MOCl) O(n(D 0) A N " OO 04 LL O 0) CO O r CO 0) V O V CO O OMNrNM00010 LO NNto N O O CO to tb O to to Nei N N rN .- O) to N M(D r- O OD r (D CO O t0 W) N 00 r N O O(h rN NNI�sT 1-1oNMe 00 0)M t�� CONO(p -Ov0 co r- hOr O ' M OD V OOOe toe- OD Cl)9A -e-C) (D co O) N N O t0 1(•1 O) ' (n a co i M to to N Z w M(O WOn N U a war w 0 V(D N N M OM00 N 01 N (D(DO N h0 N OM Og rto r'- OOON "tt0 F'- OnO Cl O) r 0000000Mt00 OOOOtO Ot,- t:N hOr Q1M CO cl) MO (01 n(OOrCO 00 V r LO 0D OO c) OD (hp I[>OrIM to (D 0000N �� t.- t.- t'7 h 0t N O to r 00 ' of r co s � N N N W '.W '^ Y L f W/� V m 0 W -i 000M0) HOMO N Q} w lL ((pp O .r r el N IT O O O I O O D MGO Mto M O t.- O O e-00 N Cl) eT N e- M N to Cl) C-4 tO O C0 O (0 to N Mh t.r O O Co CO N N 0 LO NON eT r0 0 to N to N O 0 C, to to C. co O 0 M NNM4 to LO OD eTr (D M O 00 O tnr O ' (Da O 000 06 eTr N 0 l' for r r0 h T-� CO M O O, O O M h r d' P N P O) P N ,� O O N O C. r wcli w OOM QN tpp V) X00 N OD OO f W 0000(pN MCO M(D co Iz OM r -010(D N70Ohr C-4 Cl) Cl) to(DM O N C?tA ON rN O OOOOto OONOOMr O Mt0 rN to N O(D M OOMOO Mr Nto V N l- M'i r to O e- ' N t0 V C;Csi for V OLLY CMh Ne- O) O O' to O M f to N O tD N W QO HNto �g f` 0)00 n 7 V f` 0) OfD OO co V: O N C', O n M N 0) eT 0) (tt 0) (D Lc) N t0 toN� C) 00 to N OD h ' Cl) � M ' NM 0)h to 0 ' to MNO (D co M(D (D D r ' N to i Of r O CO M t(Y aa�� tt000 N No Y� Q (}L r a r-w MMaO 1-- CO 00 M OOhNMMMMW � O Mt- 1-- tZ O tZ (D tD (DOa N O 7 t�O(D N O MM N N th r to O CO O ' O O) ' ONM NMMN(D sT U') co N C> C4 ' m ON rM (D t` ' 00 t0 N OD r ' (� tO co O O) O) r m CO .W �.0 J O Q O N Q 7 l0 (D C O () O O� i•� to D O CL d U Z d �3 0 4) to c o 'm C ! (A > O (aO N U O _ c O U p JntLQ cl > O x c Q N y w N C ._ m m 4) E L O 19cd �N ac C E E N E O N a)C C H E ' O y 06 •E(p c -a ofL06 C _ n L m N DQ fn�O�O N 13 N w 0D O O •C Hr p O a C W C C EC __ ' W a) U N >F .7F d o C w F Z W Z aw d D O O Z OOtoOOtn USSS`TOSSgggg Q O N r N 6 r 0 O_ N 0006 0 0 to N 0 0 N to N 0 0 N 0 0 O to r N toOto O6 0 0 r N N 0 0 N N N oo6 0 0 M N N to 0 _O N N O 0 0 N Cl) N to 000oaaaa0oo6 Sa 0 0 to M N to 0 0 t� C? ch N to 0 0 N tD N to SOSSS$SgSgSg 0 0 O st N toOOtnOOOOto 0 0 r N 0 0 N sT et N 0 0 O (D V N 0 0 1� IT N 0 0 sf N 0 M(D 0 e,T N 0 O N to N 0 N to N ddo 0 O_ N to 0 O N N to 0 O O s�tT tD N OtoO 000 SSg 0 _O N 0 O M 0) N o jp 0 C -°y > D • • is Major 84,475 _ Captain 79,781 Lieutenants 132,734 •. _ -_ Sergeants 238,116 '. 14 Police Officers* 557 345 1 Evidence /Forensics Tech 39,349 1 Evidence Custodian 28,471 ? 1 Administrative Specialist 31,270 :- 1 Accreditation Manager 0 1 Youth Resource Assistant 26,073 (2 of the police officers will not start until June, 2003) EJECT NO 1410 ACCOUNT TITLE: 10vertime OUNTREQUESTED: $35,216 USTIQ - FION: 30,000 ajor criminal investigations, special events and operations, emergency situations Holiday pay 5,216 BJEC1Tiv.. 1510 ACCOUNT TITLE: Incentive ray I OUNT REQUESTED: $22,920 USTIFICATIONt. 22 • • Cl is Bureau r BJECTiNO 1520 ACCOUNT TITLE: I Clothing Allowance ,- , < N MOUNT REQUESTEDt '. $26,613 JSTIFICATION '. 1 lothing allowance 26,613 1540 ACCOUNT TITLE: 11-ongevity MOUNT, REQUESTED:,,- r $52,678 )STIFlCAT10N... 52,678 , mgevity BJECT'NO.: ` - 1550 , . ACCOUNT TITLE: ISickleavepay MOUNT_REQUESTED .. $5,000 , JSTIFICATION 5,000 ick leave pay WECT.NO.: 2210 ACCOUNT TITLE: lRefirement 4NIOUNT REQUESTED` $197,161 Retirement - 197,161 • • • Policey } _ 1 Special Operations Bureau ►EJECT NO . ': 2310 ACCOUNT TITLE:: Health and Life Insurance {,. MOUNT ,REQUEST- ED: $161,578 .._ USTIFICATION s i ' lealth and life insurance 161,578 aVl rBJECT,NO 2410 ACCOUNT.TITLE;- Worker's Compensation MOUNT REQUESTED : �— $87,798 USTIFICATION ✓orker's compensation insurance 87,7981-71, rBJECT NO' 3120 ;ACCOUNT TITLE; Professional Services - Medical MOUNT REOUESTED $17,000 IISTIFICATIOiV _ nnual Physicals for employees (per contract) 16,500 , ,rug Screens (investigative) 500 I,BJECT NO.. 3150. ACCOUNT TITLE: jProfessional Services - Other MOUNT. RWUESTEDi $20,700 11STtFICATION . ommission On Accred. For Law Enf. Agencies, Inc. Reaccreditation Fee (national) ommission for Fla Law Enf. Reaccreditation Fee (Triennial)(state) ees for bank records, dictation, storage, document disposal exual assault examinations ofiware /training for Internal Affairs, Early Warning System tracking /analysis /reporting a,BUU 1,100 3,500 1,000 11,300 • El • _, � DIVISION S ecial O eraUons Bureau j ' ` - t ? - :•' . ...... .. - .'...,_. .... -.. } .- ; -':: :. <. -,.. � tea-.._ » ....:..,au,: • -. BJECTNO_. 3710 ACCOUNT TITLE Seminars and Conferences k MOUNT REQUESTED: $700 JSTIFICATION f fi' ommission on Accreditation for Law Ent Agencies - Reaccred. Hearings and Award 700 i 2r EUECT NO . 3820 . ACCOUNT TITLE`.. Tuition Reimbursement MOUNT. REQUESTED: $19,000 )STIFICATION ext fiscal year will require prior arrangements and budget based on that information 19,00 4010 ACCOUNT TITLE: ITravel MOUNT, REQUESTED- �� $3,150 JSTIFICATION: ALEA Conference /Reaccred. Award 700 s` ALEA Mock Assessment Expenses 420 FA Mock Assessment Expenses 30 ALEA On -Site Expenses 500 arking for court attendance 250 olice Explorers State Competition 500 leetings with other agencies /out of town investigations 750 • • • EJECT "NO i 4600 `ACCOUNT TITLE: Re air and Maintenance . ' MOUNT`REQUESTEDs $6,8081. u - • tJSTIFICATION` -" 2,650 r, Imaging System Maint. Imaging System Backbone Maint. 1,785 Repairs to camcorders, VCR's, etc 500 Dive team equipment repair and maint. 1,08 0 Firearms parts and maint. Supplies 793 EJECT NO.. 4710 _ ACCOUNT TITLE. Printin and Binding OUNT'REQUESTEDt $9,1451, JUSTIFICATION: 1,000 , Printing of policies Recruiting brochures 1,000 Publications /brochures for citizens 1,500 - Business cards 300 itizen Police Academy handouts 500 :. In- service training materials 1,545 Safety and crime prevention literature 1,500 . DARE workbooks and literature 300 oloring books and badge stickers 1,500 • • • iyuesrceruncates for guest instructors -iuu ;r iques/certificates for civilian assistance 100 nual awards ceremony 500 E iarterly awards ceremony 400 =` risional awards 250 artmental awards 500 '= table assault ladder 650 4> melbak hydration systems (16 @$75) 1,200 " N )pe covers 100 S, =' _ S.IECTNO 4968 ACCOUNT TITLE:, ; S.W.A.T. Unit Supplies 720 - - n Ghille's (4 @$60) IOUNTREQUESTED $ 18,804 , ; nge /distance finders for snipers (2 @$365) 730 STIFICATION'.'" T y` imurnuon 5,000 Cal Glock pistols with light rails (7 @$475) (Existing pistols will go to Uniformed Operations 3,325 K MP -5 submachine guns to expand team (1 @$1485) 1,485 E s masks to replace wom masks and for new members (9 @$235) 2,115 =` mington .308 sniper rifle 725 inderbolt battering ram 350 '= table assault ladder 650 4> melbak hydration systems (16 @$75) 1,200 " N )pe covers 100 S, =' _ ille suits for sniper concealment (4 @$180) 720 n Ghille's (4 @$60) 240 ; nge /distance finders for snipers (2 @$365) 730 ii weather stations for snipers (2 @$160) 320 ;c. supplies (targets, cleaning supplies, ammo pouches, books /videos, repair parts) 500 ining shirts 192 id shirts 192 $, mouflage jackets and pants (8 @$45) 360 ck BDU pants (8 @$25) 200 rida SWAT Assoc. Memberships 400 • • 6UDGETLINE ITEM�Jt1Sl'IF'ICATI NSAy F 7 _ „d DEPARTMENT:. Police:'r, DIVISION x ' S ecial Operations Bureau BJECT:NO :. 5200 ACCOUNT TITLEi Materials and Supplies >' . MOU RE NT TED: �— $56,780 JUSTIFICATION!. Office Supplies 3,600 Printer Cartridges 700 Binders 300 HS /audio tapes 550 - Disks /CD -ROM's 150 Y; Refreshments for meetings, outside training, citizen police academy 1,150 ;- T Photo supplies (crime prevention and crime scene) 5 x 720 ' Batteries 800 Crime scene /evidence supplies 6,550 w '~ Eyewash station for Crime Lab 300 Office organization system (6 @$175) 1,050 - 5mm Cameras (3 @$75) 225 o- Flammable material cabinet 400 tt assette recorders (3 @$75) 225 ` High speed dubbing machine 450 ry Tape demagnetizer 150 Evidence scale 300 Bookshelves 370 Portable display 275fi ools 100 = , Ammunition (qualification and training) 13,615 imunition for training 1,600 ;, K IN etching supplies 125 Fingerprint pads and cleaner 125 ; DARE T -Shirts 2,500 DARE charts, pencils, awards, stickers, bags 1,125 Neighborhood Watch signs (250 @ $12 /ea) 3,000 Color printer (2 @$300) 600 Honor Guard supplies 200 Hoods, gloves, masks for dive team 3,325 Underwater communications (radio) system for dive team (3 @$700) 2,100 :. Office furniture for new position 0 . Initial equipment for 3 new officers 5,100 • • n y h } 974 120 ,- f DEPARTMENT:` _ Police ~ DIVISION S ecial O erations Bureau , Hostage negotiation training books and videos BJECT NO w 5294 ACCOUNT TITLE:,; Uniforms and Leather Goods f OUNT'fZEQUESTED , _ p " $6,486 USTIFICATION` _ Shirts with badge/logos Replace worn uniforms /leather Body Armor (2 @$487) Uniform apparel for instructors Explorer patches /raincoats Uniforms for 3 new officers 5 1,300 1,000 974 120 ,- 92 3,000 Reference and legal books 6W, ECT NO.: 5410 ' ACCOUNT TITLE: Books and Subscriptions OUNT REQUESTED: ` $1,907 jr USTIFICATION Reference and legal books 250 , Hostage negotiation training books and videos 250 w Law enforcement handbooks (23 @$14) 322 h Cross reference on disk 50 Florida Statutes on disk 50 -` treet atlas 20 Books /videos to supplement in- service training for sworn and non -swom personnel 465 Video tapes for child and adult safety programs 500 0 • • Police { t- Special Operations Bureau UNTPREQt1 €STED: $1,307 iFICATION= Florida Police Accreditation Coalition 75 1 International Association for Identification 50�- Fla. Division, International Assoc. for Identification 50 4; International Assoc. for Property/Evidence 50 "` k Florida Intelligence Unit 60 `. merican Society of Law Enforcement Trainers 50 Fla. Law Enforcement Public Information Officers Association 50 Academy Gun Range 400 National DARE Officers Assoc. 35 ' National Assoc. of Town Watch 50 't Palm Beach County Crime Prevention Officers Association 35 Florida Crime Prevention Through Environmental Design Association 50 Police Explorer Charter Membership and Boy Scouts registration fees 52 EJECT NO.: - 6400 ACCOUNT TITLE: lEguipment OUNTREQUESTED: $18,150 JUSTIFICATION:- Computer for new position 0 f Krimesite Reflective Ultra - Violet Imaging System Evidence Collection Scope 0 3 f ulti -use display board to replace worn board (recruitment, neighborhood mtg., Nat'l. Night Ot 0 Drysuits for Dive Team (2 @$900)(Dive Team averages 3 call -outs per year.) 1,800 Entry vests to replace expired vests and for new members (12 @$1300) (SWAT) 15,600 Ballistic shield with light (SWAT) 0 Sniper scopes to replace old scopes 1 $750 SWAT 750 OBJECT NO.: [— 9130 ACCOUNT TITLE: ITransfer to Fleet Fund AMOUNT REQUESTED: $60,141 USTIFIGATION: Transfer to Fleet Fund $60,141 '. . L • r� u 5'y s p AN Ocp n m pp Mmm b M 1 N S [ m N Mn N n 0O 0O 0 7 n .. 0 %„y i. ds'2,�k .fi1 .::O. r rN pD 1(j MtD a m Mmt0 T MN a0MaD OD r NO ON rNMOp� On T t�aamNN TAN mrmr 0 .6 C; O h 4 ,NOrin Mrn NO(D p NMtO pp Orn 0 �t lL Y .. '' - "' -.. •- Nn o m m T N Nm 00 CO D NN tn0 OO to w 0 M Lf)to U.) mrA M m N OO S to m N� Yf O �m 00 mm n p1 q r (V n r O O T N ONn mNmN M m N Ci 00 m r a MO O— T co n MA r e U r 4 � z. ' 0 .:000 m Cl) m m 0 � 0 m�tNmap t� O T s{ N a ON to aoppN10 N a m N C m 0 nt`n N N O CO mnppOT m aa m W O O p O So V a N �tO OD M ra a m n OM m N Cl r ONt'� O � n C fD TinN P! mtp N 0 m armtnNO r N N a m N �Nr O m m N N mNNtga r m r 0 t0 O O (V to O O r n m 0; -�, .,am p tai O m m Nf0rmao OM O M r o m O n NO a m ao woo n M T 0000 tp �p m m m T M tD� f V iN e7 ' 00 00 Sr in W �'•. �.. aNN 1nnm mr� m rmm (V rmOTaD O aD O Ntry m Ton rNNaf� Ma NiQ Tn opmNN MOO MNOti ici r(pr a a N 00 00 MN tri • • • OBJECT NO:: 14101 ACCOUNT TITLE: 10vertime AMOUNT REQUESTED: $ 12,000 [;USTIFICATION: after hours to teach the C.E.R.T. Program NO.: 1 15101 ACCOUNT TITLE: lincentive REQUESTED: $ 42,160 ATION: and Certification pay per "Salary Projection Worksheet" $ 27,160 m $ 15,000 $ 42,160 $ 719,345 and for Administrative staff to attend 0 • BUDGET LINE ITEM= JUSTIFICAT11'ONS DEPARTMENT FIRE DIVISION .: 1200 ADMINISTRATION EJECT -NO.. 1520. ACCOUNT TITLE:. c lothin5 Allowance OUNT REQUESTED: $ 6,600 USTIFICATION: Clothing Allowance per "Salary Projection Worksheet" for Administrative personnel. $50 a month for (11) uniformed personnel. 013JECT NO.: 1 15401 ACCOUNT TITLE: 11-ongevity MOUNT REQUESTED: 1 $ 24,935 JUSTIFICATION: Longevity per "Salary Projection Worksheet" for Administrative personnel. OBJECT NO.: 1 15501 ACCOUNT TITLE: ISick Leave Pay I OUNT REQUESTED: $ 11,000 JUSTIFICATION: Sick Leave pay for Administrative personnel to cash -in Personnel Leave in December 2002. • • • BJECT NO.: 22101. ACCOUNT TITLE: lReti rement MOUNT REQUESTED: $ 100,587 ,UST{FICATION: Pension Contributions per "Salary Projection Worksheet" for Administrative ECT NO.: 2310 ACCOUNT TITLE: Health/Life Insurance OUNT REQUESTED: 1 $ 85,670 USTIFICATION: Health & Life Insurance costs per "Salary Projection Worksheet' for Administrative pers • BJECT NO.: 3120 ACCOUNT TITLE: Professional Services - Medical REQUESTED: $ 2,500 Annual Physicals for "Fire Certified" 10 @ $250 $ 2,500 NO.: 1 3150 ACCOUNT TITLE: jProfessional Services - Other MOUNT REQUESTED: $ 177,796 JUSTIFICATION: Dispatch Contract with Palm Beach County $ 150,196 rchitectural Services for Station 5 $ 25,000 F/A Monitoring Fire Stations $ 2,600 $ 177,796 • f� lorida Fire Chiefs Confere lorida Fire Marshals Conf. ublic Educators Conf. 10 Confeence D /C's (2) & Chief Insp. Pub. Ed. Specialist Fire Services Specialist $ 600 $ 200 $ 200 $ 1,400 JECT NO.: r 381-01. ACCOUNT TITLE: ITraining & Education ,MOUNT REQUESTED: 1 $ 2,000 ATIFICATION: n Monies for Fire Inspectors and Administrative Staff to certifications and to continue professional development. NO.: 1 3820 ACCOUNT TITLE: ITuition Reimbursement REQUESTED: educational monies for Fire Inspectors and Administrativ Staff to persue college a college degree in a related field. Administrative Staff $ 2,700 $ 2,700 to working • • • 1 DEPARTMENT FIRE DIVIShON 1 1200 ADMINISTRATION EJECT ;NO.., 4010 ACCOUNT TITLE: Travel UIOUNT REQUESTED`. $ 4,250 1,100 orida Fire Chiefs Conference Chief & D/C Suppression $ orida Fire Marshals Conf. D /C's (2) & Chief Insp. $ 1,500 iblic Educators Conf. Pub. Ed. Specialist $ 450 O Conference Fire Services Specialist $ 450 Cher Travel $ 750 $ 4,250 BJECT.NO 4110 ACCOUNT TITLE: Telephone VIOUNT`REQUESTED'. $ 26,640 , JSTIFICATION' onthly Business Telephone Changes $ 18,000 Telphone Charges for (12) Cellular Phones $ 8,640 $ 26,640 CT 1,40:: 4310 ACCOUNT TITLE: Water/ Sewer MOUNT REQUESTED: $ 331000 rater & Sewer charges for an aveage bill of $2,750 a month. • • • Accreditation Manuals $ 500 Office Forms $ 500 Inspection Forms $ 500 Business Cards $ 300 Other Printing $ 200 it. Supplies $ 2,000 er Paper $ 3,000 M film $ 500 Processing $ 1,000 eras $ 500 >t. Tools $ 1,200 it. Supplies $ 500 Specialty Supl. $ 1,250 Other Supplies $ 1,000 $ 14,950 BJECT NO.: 5231 ACCOUNT TITLE: I Natural Gas MOUNT REQUESTED: 1 $ 1,200 JUSTIFICATION: Natural Gas bill for 2 Fire Stations with an average bill of $100 a • • )BJECT NO:: 54101 ACCOUNT TITLE: 113ooks & Subscriptions REQUESTED: $ 1,700 %TION: . Quinlin Press Newsletter Fire Engineering Codes & Standards National Codes Subscription $ 30 $ 300 $ 1,250 $ 1,700 NO.: 5420 ' ACCOUNT TITLE: Membershi s & Dues REQUESTED: 150 350 120 80 100 50 $ 1,410 IAAI $ 150 $ 1,410 r� ac,,s.,a'; BUDGETLI IVITM °J. STI�FICATIONS, c' DEPARTMENT FIRE k4 ` x 3 � x ' r , s DIVISION` 1200 ADMINISTRATION ^ OBJECT NO 6200 s ACCOUNT °:TITLE Land Improvements f r MOUNT REQUESTED $ « 11250,000 - USTIFICATtON r4 [Construction costs of Station 5 to be located at the entrance to Frenchman's Reserve. The costs of the station will be offset by a donation of $1,250,000 required by the Forbarence Agreement. EJECT NO 7210 ACCOUNT :TITLE Debt MOUNT`REQUESTED:: $ 105,100 USTIFICATIO14: Loan Davments for Station 3. Money budgeted for the Palm Beach Gardens Fire Department, Inc. This volunteer corporation coordinates and trains our volunteer firefighters, provides equipment, and conducts several special events throughout the vear. L • • • • 1.co OMN O , n�a M W m ppS 0% *-` �` -�-r,, x y" "�.�hmM ' MMOiN m t? 'C m W W OOSA NN a NP W Opp t�N W N tPoll p Mm M Cf Cmp 0C m M COp eWlpp pNC MA Cl) N Nm°N ch «NSlN77AM�/0m V ai °rn��R"' �l�,n °� a° s ED ;oaWO p° W � " x ;o'ooc`S'ic°�iey�w .,k �..t°� c-; A W O A O a0 mm r' M N aO A o O o W Oi M '�f �T N [O t�pp n a0 p� O M oppp A N W A N N ch m O 01 m 0 J ;t{�dw a " W M�t�thsr100 oNppp M N Mm M N Nb M M N C4 N O f7 CO A p A A M Cl) CO m W W ' r C, V 'nf�NlA+/�C7� W O aa0 N i/ll��l A �lOpp a0 O� Sm Mill a NS 1� V N W N V (Ny m N�N tMO pp (WV M m O, Of OFD` x°'S}Yys V m M W N x A O0MDnS W A aWORR NM MIn , pp V M N� �O� p In � W°AN S c07 - O Y �� f py�O�NaOm M N O O A pA WM m m 00 eO� V N W WW 1pV Nm _ NA chi W h N f��1n NN NN r OVA �M W O, W W N.".. �SNA0 fV a A W t fi •fE. _ ['r ' _- C k'. N NSNppam AS gM V 8 o ° .9 SO 1p Z gf'= (q W BOA fOCO W OO dab DW0 CO GONs a0 f0 NI�N �lf�/> OO _ C7 O N1n N A =. MNIOhI'9 �' �3lNO W N c'� fV IA N N � ' W) N 1�pp O! to 40 .._ {. M'a -.. S pp�Op O mm S N - g 1n 1aep �f Ma01 W M OOOOO SSSm�i Ct N pp NOM V W m Op SO 00 p O �M aWpONNO 1+1 a°O N N l MN ag O N RA M '-r�Pv co M W M e-O W M o a: l; m W �i... u. w � � 'N a F; `4 Oppp O WW pp N �l7 tmp to 0 0 l((yyy aa 0 a�t{ m O 0 pp clpp 0 t0 � O pp N t0 p M co a 03 S S O qq:ti. 15 f" V %?' pNppp aW0 M (Wp O W N V 0 O (mom W WN m O N l p Om 0 O C 7 N a N N e. f 7 V N O W W :. _. AN ONA�� OtD to RRg�M y op aO m cp O� �V p ° � a00N .W -m(�q MO W .� k ��R'im '�NNO "m MONK mold Ui g N Ramo v clA► 1. T MN O A W amn ppp W lD V �OaO W M O O fah IL> CD co .p W LO A q A pp V Ol tr- O n . 10. t t (V ooMC9 99*f Nmin AOm w C4 emp W CD O^ ct bN C; r N� O W fV 0) W /(yy WW O AN 1W0 E � S 2< U lA Q �`�Qp N cop C Lr m �p W O .� O IL V a_ C �N 'O L m CO) has 0 �w° E W m C �omarn N w aoe m �a m W �m(c�c� l0 m ~ as m 2 Z WW cge p min d' c� m ces as W N m C E� W swoCCr M` F W m W� c�l� @zr' W� W it r tntnrcomLN H E. > m- �� aEo°�Le c E. t h t- LL -.� _ m O CUJfAIi.Q'S�a asgi �� 3ww�acCgz�m�o w> r,�_ F 5 ,ZN aM1�00 M V RSa� ^ p0p �0p p000 NRopmA o °pR NaO R p .O} p �. Qlyy V 1n 1((t��)(Mt((�yy ((O�f(0� N (N(yy N (N(yy (N(yy NMl� (MC�(MfNlO� N N N ((AVM(� N N (<V(��//((yy l V N llyy N N N N (Y(yy N (W(yy W NIA N N hCN t0 N W th f', N N W h M t7 N �pi Ol�n{�Nj lq M l� M v11p� 107 t0 Ipn old} c0 M 1a�1fp11pn M c+) c�}S l7 c+/ L7 9 p c0+f M 1pA 1p�9I[C?Li? [h IdA Ipn 1dn ` O lD QN NN N N N N NNN NN NN(V N NNNNN .- — NN! — C', - N N N pw • 13 • 3JECT NO.: 15101 ACCOUNT TITLE: lIncentive� LINT REQUESTED: —33-7—,-28-21 IFICATION: iGation pay per "Salary Projection Worksheet" for Emergency Services Personn $ 65,610 $ 271,672 $ 337,282 • • • BJECT'NO.: 15401 ACCOUNT TITLE: Longevity MOUNT:.REQUESTED: 1 $ 30,972 USTIFICATION: 11ro;gevity per "Salary Proje EJECT NO:: r 1550 ACCOUNT TITLE: ISick Leave MOUNT REQUESTED: 1 $ 10,000 Sick Leave pay for Emergency to cash -in Personal Leave in December 2002. 0 • • • IJECT NO.: 3120 ACCOUNT TITLE: jProfessional Services - Medical 6MOUNT• REQUESTED. r$ 28,4361 USTIFICATION: annual Physicals for Emergency Services Personnel 110@ lepta -Vac Vacination per IAFF Contract btanus Shots per IAFF Contract $ 27,500 $ 828 $ 108 $ 28,436 NO.: 5i50-1 ACCOUNT TITLE: I Professional Services -Other AMOUNT REQUESTED: $ 64,000 USTIFICATION: 4edical Director :ontractual Training Instruction (PBCC) 'romtional Testing $ 30,000 $ 30,000 $ 4,000 $ 64,000 • • • BJECT`NO::. 3470 ACCOUNT TITLE: ITrash Collection --j MOUNT:REQUESTED:, $ 4,000 4 EJECT NO.: r- 37101 ACCOUNT TITLE: Seminar & Conferences NtOLIN T REQUESTED: 1 $ 2,260 T NO.: 3810 ACCOUNT TITLE: Trainin & Education AUNT REQUESTED: r$ 33,500 ;TIFICATION: Service Training $ 5,000 5 Training $ 15,500 amedic Certification (4) @ $3,000 $ 12,000 :rican Heat Video Training Series $ 1,000 $ 33,500 "e Rescue East (2) Commanders $ 400 aining Conference Commander $ 200 )mputer Conference Commander $ 500 AS Billing Conference EMS Insurance Tech. $ 200 AS Training Conference (3) EMS Captains $ 705 ate EMS Meetings EMS Commander $ 255 T NO.: 3810 ACCOUNT TITLE: Trainin & Education AUNT REQUESTED: r$ 33,500 ;TIFICATION: Service Training $ 5,000 5 Training $ 15,500 amedic Certification (4) @ $3,000 $ 12,000 :rican Heat Video Training Series $ 1,000 $ 33,500 • • • ACCOUNT TITLE: ITravel �— 8,000 ing Conference Commander $ 750 )uter Conference Commander $ 750 Billing Conference EMS Insurance Tech. $ 750 Training Conference (3) EMS Captains $ 2,250 Travel $ 2,000 $ 8,000 EJECT NO.: 4110 ACCOUNT TITLE: ITelephones t OUNT REQUESTED: TIFICATION- Cellular telephone charges for (37) cellular telephones @ $60 month. The Fire Department has issued Nextel phones to all officers in an effort to improve communications within the department and reduce our reliance on conventional radios which are more costly to buy and maintain. • • DE IFIRE DIVISION 1230 EMERGENCY SERVICES 1 COUNT TITLE: EJECT 4600" AC Repa Tr & Maintenance 1 OUN'f REQUIE I STED;: 53,500 BJEC-04O.: 471-0-1 ACCOUNT TITLE: jPrinting & Bindin OUNT REQUESTED: jUSTIFICA I TTION: ass Cards $ 500 /Manuals $ 1,500 Printing $ Station Maint. $ 15,000 Fire Extinguishers $ 2,500 Sta. 2 Sewer $ 3,000 SCBA Maint. $ 5,000 Air Testing $ 2,000 Other Repairs $ 10,000 Telemetry Equip. $ 2,000 $ 53,500 Generator Maint. $ 6,000 Stretcher Maint. $ 2,000 EKG Maint. $ 10,000 BJEC-04O.: 471-0-1 ACCOUNT TITLE: jPrinting & Bindin OUNT REQUESTED: jUSTIFICA I TTION: ass Cards $ 500 /Manuals $ 1,500 Printing $ 500 $ 2,500 2,5001 • • is W- :aning Suppl. $ 12,000 Fire Hose / Foam $ 24,000 ,p Med. Sup. $ 40,000 Furniture $ 12,000 n Disp. Med. $ 24,000 Veh. Clean. Sup. $ 2,000 tex Gloves $ 12,000 Gear Cleaning $ 2,500 tteries $ 2,000 Field Supplies $ 5,000 Fluids /Meds. $ 38,000 Office Supplies $ 2,500 nd Tools $ 4,000 C.E.R.T. Supplies $ 15,000 ,BA Bottles $ 30,000 $ 225,000.00 tJECT NO:: 5294 ACCOUNT TITLE. Uniforms OUNT.REQUESTED: BE 121,500 USTIFICATION: Pants $ 15,000 Jump Suits $ 8,000 Shirts $ 20,000 Dress Uniforms $ 3,500 Gear $ 55,000 $ 121,500 $ 10,000 e Gear $ 10,000 3JECT NO.: 5410 ACCOUNT TITLE: Books & Su scri lions REQUESTED: r$ 3,000 ing Manuals $ 1,400 gooks $ 1,000 ng Handbk. $ 400 Dictionary $ 100 News $ 100 $ 3,000 • IECT NO.: ACCOUNT TITLE: \MOUNT REQUESTED:. IUSTIFIGATION` .CT NO.: ACCOUNT TITLE: INT REQUESTED: FICATION: • :7 MMCONM AN OW 700� m W <A'tm0 � OOV *4 W � Om W M N �N p N 47 N c0r W NMN Mn7n0 Nc0 1 , N M 1A- 0-71 0 t0 c0 [O CDN t) 7 '0 oD0 ' 0 t0NMt0O N s 7 m0 �ID(OO1cPO�m COW coN MC077 MO C07 'r h gMr NN� � NMN Mr P, Nm rN #� C-4 M 7 r �t�ypy If> L Lu 0 ' 7t0 0 CON C.4 O CO NNCO'R O O .'MO ,ptnOtO NONMtp r- r, ONN N H N r0 t0 7 NN7 n 0 � O r 7 0 MrM r O a0 OOO m tO tnPO O '.001 O 0) Ptoh CCCpDpNM co 0wc0 4)P �PrOCO 0) 04 tO wSON NOO�rtO 0�c++11 oCDp y ap0to tNNr NMN McO7�0 C4 CO r� Ol N NNMl - - IDpp$Ot0 t00 c0 (O n N a CO a Otl>O 070 ' 00000 0000 ' 00C,0t00 n 0iOM t-N c r t . r . �- mpj W ) o ttOp tp co Cq CD .- W Otp N IQ MN M(070)0) OOCD N00070M 04 47 r0 N O N N N 0 co r tp ^• o t0P OnNr W W pp 00000000 000(00000 ' Mpp Cl) 000 tb0 r N "4f {->v • OtO co W) 00) OOCOr 7700c0 NOCO O A „ Q g� r COON. - ' N M.- — q 00 N tq r O N M tO N pp 0000�0�000 470 0 tO tO N - y CD N�p _Ar OMMO CO c0 OOCO NOO m n coA M 006 N �z M N tp700 Ntn Y 10 n�Y fi E =.r C4 <S*an a c :. •.00O (0 O' O N O M O O' n N ' CO M N ' CD ' r- Nr 'ttppMM T) C4 A 7 O O ON c7 tp �'O O c0 c0 r t0 WM CO N N c0 P r W F-N N . CO n co co , tC� pNppp O t0 {{may t0 tp CMM 1 ' c_p o00pf1 10 Ol 1y ; . tO C0 t0 C07 tff t'D 't t0 CO Cp 1- V O M M C4 C� y 5 a F y V-U Q' r r 7 OD ON Z `'. S 0 W 8 0 C a m2y p N E N Qv� m m c c p o rod y U C N CO ttO M Ccf C .6 r m E> m E C O N M N C C Q' C C O L ad 'V .0 O� O1� C 01 r @ 'C O E Ll 0 _ m to cl -c > ? p E to •5 Z m y Q N 7 m m N L O m Q:; ' "':tAOJLL.R'2�jd aMFHFF�wLU W CL �o W tOPOopp Ca.V�{{c00PON N Zr. N7 - rNNNN NM7 MMC'7 ccCpvp0 C'77777 MCN'7 V 777(0 � �M7{ c0 Z _ .t4^ WZ 0 .. 0 CL w > > 0 0 0 PI lk� —_----_—�__-.----_.~.. �.GIS Manager and GISTechnician w • • • CA taxes • • • Compensation Insurance for Administration EUI N6 _ -:; 3150 : ACCOUNTTITEE..' Professional Svc. GlOUNT REQUESTED: 2,000 )STIFICATION: �1 • • • TMENT 'Growth Mana ement 3lON. Administration LAM: LUI r7VlC1 IUI NdLIU1Idi NrP%%,U111Cf V91GC I,VVV Director Air Travel for National APA Conference 350 Director per diem for National APA Conference 180 GIS Manager Hotel and Air Travel for National Conference 1,050 GIS Manager per diem for National Conference @ 30.00 per day for 5 days 150 GIS Technical hotel and travel for State conference 510 Miscellaneous travel for local meetings 100. 0 • • z BUDGET LINEII'EM�J A= STIFICATIQNS MTk• 1 }; zg &Y Yj EJECT NO 4310 'ACCOUNT TITLE -[Water &Sewer . 'AMOUNT REQUESTED 4,000 ; LISTIFICATION' u k fa Z ;1 Water and sewer p { fs z ,.EJECT NO 4320 .'ACCOUNT-TITLE: jElectricity OUNT REQUESTED:; 69,000 Electricity ; • L m 6AJECT:NO 4420: ACCOUNT TITLE: JEquipment Rental IMOUNT ;REQUESTED: 9,600 USTIFICATION. Planning and Zoning Division copier rental 5,810 Building Division copier rental 3,797 • • ul _ P � DEPARTMENT Growth Mana ement �" DNISION Administration ,w ECT NO . 47101 ACCOU NT T I lPrinting & Bmdin ,. - _ a y, )UNT;REQUESTED " -' 275 w Ti ness cards ( 5 X 35.00 each • 0 • 1,750 1,800 1.400 OBJECT NO,.. 5410 4 ACCOUNT'•TITLE. , Books & Sub. AMOUNT REQUESTED 435 :. ^: 8TIFI6ATI6N ,. Urban and Regional Information Systems 10 GIS World Book Subscription 125 Management Books 300 EJECT NO:. 5420 , ' ACCOUNTTITLE: [MembersR5 &Dues AUNT REQUESTED! 1,075 STIFICATION Director - AICP /APA Dues Senior Planner - AICP /APA Dues 260 Planning Congress - Director and Senior Planner 80 GIS Manager - GITA 100 GIS Manager - URISA 135', • • • topp N CA N cCpp e- CO h M M CO V t� h M CO CO 0) h c0 a} N a0 M CD CO t0 CO CO O) 00 pp Y `u OD 0'1 tOM 1`0) to COOm N MGO co Cl! OCO0 Co t`M -T n tt CO rZ Ch It Ma- COM t`a - NCOa aO tD ` H tD pMp ' d;- a t�O{ W Cc�p 1pA O cp pM ' cp�p O W 0) co f- co f- C'7 V ar0 CO C7 N CO CC, t�pp-4 C-N N MMV Cn O NMa- COMt, Nt0W W W uj M CQ �i2 COmNM MO OtO r- NtO (D Gp ' C) Cp NMb�W i ss d' C(pj. N at t0 ii) OD h 0) a- r N f` V �COMaOm f• m r aT A yl a go co C14 M7 CDa Mp M co M— 06 NfOw ttO a to q }"` 4 FIFO 3X m'7 IONN M pQO�h CO� "1-w CtOp f` M WW CEO COhN N1O� OCO ' at(p f�7M O(COO� O�`7 I�MM COO OC(f O t0 Oct mChO MN Oa! MMtO '-N CO CAD CO t0 A .. .;Mtp8coB00000NO WE ih CO b a�D CO et V W) m W OpOOO(D(D aOO CCf tNO a00 COT CO m tO *- �r -: �F gO7 MNCO CO M aDM 0MtO�N COO N cl 0oO N OO OC�000O p) 'N OaO� O-O �CAff ' _ Q , o O O iq O O D P M ?$M_Na1N�tD aO C+f CO CV CO th N'-000M� N �t00 a fD HN�� F-a U M NO CV) pt0n N st O CO �00 Op Cl) OCO O N CA OCO OOON h Cq Cp .: 5M H N aT M oD 4 COO NU) V CN co r- CD CO NN.- CO O 00N oO 0 N M• 0 0 -- T CO CWD O A"k' mFIILL #;Z P 0) 0) Mm C0 tOOmm �'OD Nip t��pMO 1ff O A O CJ Cpgpl at7{pW� N 1n P f_NtON V a0 NOn V .. DOOM fh 0) r- r tD . Q Mh * 04 W Iq t- t- CON q app tNpOMMst COVomaO0 pCOmcp co MaO W lot <: - QgQw �QOOat4 M a0 NCOACR N MCO t0 N�tOOh atMPN CD W �N N Q t r[# N Z c� .� m o E m CD c a E C O -.V m CO C— 'D cl C m , 8 W E .W m cJU m c «yctjt�l s m m J ma0 m c C0 g C C C LO C N j C Ac Q U r m O U) 0 m C �pp y m ' U d ✓ fAOsOJ{ U m =�A. W a- m L°J co - C f- a�po O m _ 1fpbnLLd' �j O�O�pp 'i�... Ntt IO COONM ' - NNNN V MMMCh cNcpp��Oe�et� at V CO �Na{{Ch CA COm Z o to W r� • • • • • 'EQUESTED pay for Planning & Zc a 0 U] U] 2310 F ACCOUNT TITLE Health & Life Ins n= _ 1 �S- EQUE8TED 53,516 Y Insurance for Planning and Zoning` F _ife s' F Tj > 2410 ACCOUNT.TITLE `. Worker's Comp. EQUESTED T,6:5::2:] w , F imDPnsatinn Incuranr.F± fnr Planninn anrt 7nninn . . • • • & Zoning 38,860 Calming Study 20,000 consulting fees 10,000 )rary Services at 15.50 per hour for 3 weeks 1,860 OBJECT NO "UM ,NQ 3710 OBJECT Add6UW,tff L Seminar & Conf. F- .... . AMOUNT,,- REQUESTED : 3,5501,-. 2 Planners to attend State Planning Rules and Principles at 150.00 each Planners State APA Conference 1,250- Local Workshops - 6 at 200.00 each 1,200 City Forester & Forestry Technicial to attend Urban Forestry Conference at 400.00 each 800 OBJECT NO "UM • • • Senior Planner Training 300 " Other Training 500 BJEGT NO 38201 COUNT TITLE: `Tuition Reimbursement OUNT REQUESTED 1,620 r USTIFICATIgN:'. College Courses for Jackie Holloman 1,620 EJECT NO-- . , 4010 ACCOUNT TITLE: - Travel UNT REQUESTED _ 5,800: USTIFICATION ` .. , Principal Planners - DCA Meetings for 3 days 660 Planners, 2 Senior Planners, 2 Principal Planners attending State APA Conference BD for 4 days 3,900 City Forester and Forestry Technician attending Urban Forestry Conference TBD for 3 days 740 Other meetings 500 • • C, is � DIVISION Plannin & Zonm '�� ` - O BJECT NO ' 5200 ACCOUNT TITLE": Materials & Supplies } x 3JECT N0 4710 ACCOUNT•TNTLE ;, Pnntin & Bindin UST,IFICATION , AOUNT REQUESTED , 4 y Map Enlargements /Reductions or Orthophoto Acquisitor 500 ISTIFICA -n Maps, blueprints, film and processing, scanning disk, aerial maps (Redi) 2,450 )mprehensive Plans Future Land Use Maps 900 )mprehensive Plans Transmittal 375 ►mprehensive Plans Adopted 1,250 JUSTIFICATION: isiness cards (9 X 35.00 each) 315 Planning Advisory Service 550 her forms 300 `.. ioto Printing 400 University of Florida Populations Projects 30 - O BJECT NO ' 5200 ACCOUNT TITLE": Materials & Supplies OUNT REQUESTED 15,960 UST,IFICATION , Executive Coffee - Miscellaneous coffee supplies, water and cooler supplies 3,000w;` =, 100 Tapes for Planning and Zoning Meetings 200 Map Enlargements /Reductions or Orthophoto Acquisitor 500 Office Supplies - Pads, memo's, binders, folders, copy paper, graphic supplies 9,150 Maps, blueprints, film and processing, scanning disk, aerial maps (Redi) 2,450 Planning & Zoning Commission meeting supplies 360 Miscellaneous meeting supplies, GIS Day Meeting, Northlake Task Force Meeting, etc. 300 BJECT NO 5410 ACCOUNT TITLE): Books & Subscriptions AMOUNT REQUEST €D M. 1,115 JUSTIFICATION: Florida Statistical Abstract 50 .: Planning Advisory Service 550 Urban Land Institute 200 `.. PA Journal, Florida Wildlife 75 University of Florida Populations Projects 30 .: Capitol Highlights Legislative Newsletter 35 Zoning Bulliten Bi -Weekly, The Zoning Report 175 • • • Forester - National Arbor Day Foundation 201T Forester - Florida Wildlife Association 30 nning Congress - 2 Principal Planners, 2 Senior Planners, 2 Planners at 40.00 each 240 P /APA Dues - 2 Principal Planners, 2 Senior Planners, 2 Planners 1,580 Planning Technician APA Dues 165 Intergovernmental Clearinghouse - Town of Lantana 600 EJECT NQ'. 9130le Fleet Fund UNT REQUESTED �— 6,121. JUSTIFICATION-. 1 Fuel and lubricants 1,950 : Tres 200<'--" ' .�. Repair and maintenance 750 Rental 3,221 =3?r •.::`.': _, BJECT NO: ACCOUNT TITLE`. —� sG AMOUNT REQUESTED: USTIFICATION: • • • O t O YAZOOM O O A N M NA o O I NM M ID co fp A IOAN t D O V O M tp �t0 N OOOtONO� M M 1 O O h .: c>`x,. z-W, .AO 6 O O CD CDC to N (D C.) OD Cq t0AM�N'7A _ 3'.= -; N a N t0 N to LL'1 c'7 O M tM0 N M LO M N cD .Z O� .. n„ N t0 tDOtr MO)A w t0mw A tD QOM tDNO M CM 10 W r.-MOf OMW y 'T xt-� rMM�Ow Z; m to tO A M tO -1 N O to 1N t0 tND NS sY S W to tD CM0 NM�M MNtDr M i1x rx F .N N r } K f E ; _ S } %. IOAetONMN s{ 1001 pp tsp o M T C4 CD tOA NONM COMNa0 .-tnpOM t0 pMOB ONA00 A A A ' �' , t0 A t'710 RAM r— r 10��07 t010M �M N MM J tOr M: O'l NM.-10 MN 10 7 "NNM4 3 to co 0 0 pp to OD A N tD ftpp 10 10 0 0 tOO� 0 M M10O sf l0 tD N tAAtOMOco 00 to tD tD tO + ' .rOOfappMMN V11-- O tD N c� 10 A A t0 to aD to t0 0 0 N Cl) 0 N 10 sT t0 N M N A M t0' N M N P- r ._; O. A C) A CO 00 g O — .- . „. N Cl) g a- M pp t1 OO 0 p N M N p V p O O O S O O S 0 0 0 0 0 0 0 0 0 O O 10 S t 0 10 A ' }- NtOOM AA0) QR 000 V tON tD l'ON M� CO W) I- N OD OND O NM.-t0 MNtO t0 M ' OOOO ' MO ' OM "Moo `= J'tVMW WO pOp 1mt�A s2 (oOtOm 00ppO 9�S�OSDI'7OON tOpOOO N� tcQia SN M O O m A f D 00 N M N A e- A _ M N O cm N Q u � co V) OM) 0 , 0 C4 2 2 � s S- p S p S O S � ; • N to to 0 t0 f7 tO O0 t0 1D O r- 00 c7 tO N P M m W;ON '(3 Z5 MN M N OOOI A A O t0 N M� N A V- N N f MtO to O pp 1a0 ' LR o M((O ' o Msoos}}A 0) C4 O0)) 4'y J��N Q 0 O V t07Nr- cDA. -NO/ t+fa O �'Q �r O - H �aON , , ' N W• co 1O0O0N 3; 96 a�Id M r g� ` l0 to C $ ( tD[ED to m f0 to E m�oa m E E_ O - WSm tD tQ C J iJ OiS wE m C cD mm"_ -� m L E ..m E "S m E °� m C �' c c 0 O `m atj m o O E w Otf O m .6 L t=om 0) _5 mL d ox� mm >ct'�iU'ma�iom °aEiL°'�Lo c mc$mar c7 maO�in��x3a amt- t -t-t -w am2O ONOMOat OOOOO O N 5! C> 0O 00 OONN O_ N NN Mt A CO tO0A s� a 0 N N N N F ,:W Z • • c0 t0 NN O '. 0 O O eA O v o N N Cl N ago gvv nn o =; N N N ,. Y,{ AFL it N N N N W S <: tpp NN$; x $O sa n O O N N M Y jC r0 NN !O. # F N N W C "S O O N N N N N A (.9 N N m' �O u n co NN Mel �' :• ' FN N, Q,} LL � �. N N N ; ? 0 C w m _ cz fez W F O i 0 C ON o c4i Ci rn F Z Z - F Z o w,.. .. o Z oc . o U c; p w 0 40 �s and salary for Code Enforcement Supervisor Wise m and salary for Code Enforcement Officers Madden, Davis and Glynn s and salary for Administrative Specialist U • • • Pay • luj KI pay reimbursement for Code Enforcement personnel FICA taxes • • • dth and Life Insurance for Code Enforcement personnel • • • JUSTIFICATWN w 4 S' Code Enforcement Supervisor - State Conference - TBA 2,r- Code Enforcement Officer - State Conference - TBA 2: x Enforcement Certification exams Enforcement Continuing Education for maintenance of certification 0 0 • — }.. 1. _} ry 4 wv BUDGETS SINE °ITENI JUSTIFICATIONS�� 3 DEPARTMENT .. Growth Management " DIVISION Code h. EJECT NO 4010 _ACCOUNT,TITLE Travel ED 1,00q _ 1,000 l7STIFtGAT10N - Code Enforcement Supervisor FACE Conference - TBA 500 Code Enforcement Officer FACE Conference - TBA 500 =x BJECT NO.: 4110 ACCOUNT TITLE: Tele hone OUNT, REQUESTED:. 5,100 .- USTIFICATION = _ Cellular phones (Nextel) service for staff at 5 phones 85.00 per month/12 months (+..r...:r. -..n u. .,_ _.. _ :. .. .. �.:.::: .. . _::.•: v .+.. ..... .. ,. ..tee _. ".: .. }. ;�i��: r ECT NO.: 4420 ACCOUNT TITLE: E ui ment Rental OUNT REQUESTED: 480 USTIFIGATION: k. — erizon wireless page service - 5 units at 40.00 for 12 months • U] • Red Tags Business cards T K � DEPARTMENT Growth Management r s DNISION Code � Yom. ...ir ECT NO 4630 ACCOUNT'TITLE: _ Office E ui ment Re Y 1UNT REQUESTED d 500 nFICATION h � k �r office equipment 400 e meter calibration and certification 100 Red Tags Business cards • • • )EPAF3TMENT Growth Management DIVISION Code t> 5200 ,ACCOUNT TITLE: `, Material & Supplies z f RQUESTED 5,600 CATION F t , - ar tapes for Special Master Hearings 300 file boxes for organizing vehicles 400 f (miscellaneous) 41900 = • • C. DEPARTMENT Growth Mana ement DNISION Code CT NO 5420 ACCOUNT IMembership & Dues 1NT REQUESTED 3551-1,, ` FICATION a Association of Code Enforcement & (FACE) 5 @ 35.00 each 175 Enforcement Officers Association (CEOA) 5 @ 30.00 each 120 can Association of Code Enforcement (AACE) 1 @ 60.00 each 60 • • J 3 �. a3 '' O MOc01O O O) p A O)t0 M A M t0 t0 10 Nw O CD AN M MO)Cp m M O� O) 0, m 9 k... '. MOMNNDCp) O �A.010 Map �tNIO C0m Atn co Cl) Nr C� CO t 11O(�O CO O � 0 c0 N CDN1tO�r -It cli MMM o c0 OAco � t0 ' CO co C4 c) MCD p- CCh p t0 CO A 't �001 O 00 . Sri ©CO CD cOMA 00 -q 1-: Lo CD �MN ci Y'A Cd c0 1n McO cV — 0) M . :. O LL LU sr U O�cc�pppp Aln cOOA tcpp co cO IOOA MW ' aDN M�cl! 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NM } I Q W W LL d � W O ' O N N O) W J N O O 0) C Q r r 44 f0 m L W A r Q LL CO W O ' O N N t0 r N O O OOi_ Oi O WEp0 t0 m LL7 N m } m LL tD 0 M 000 ro V j $ tai M UY Q LL ' O pOp co e� N po Q O t0 t0 h h M W O) Ol � r Q LL Z N 0 O) E c c as c m N E m 8 Lo ((j r N W CC O_dW— coT. c� m > 0 LL _0 O M 0c�� _M rn r Z N N N Z r00 Z �n 0 Z 0 U C p Q y a w w > 0 0 0 • • • vertime to attend Board Meetings Buildin ti a _ . x1210 _ACCOUNT TITLE : Salami ry &+Wa =r 3 454,820 _ vertime to attend Board Meetings • r� • IMEMMU leave pay for Building Division JUSTIFICATION Y Retirement for Building Division • • U • • REQUESTED 1,000 v. - BJEGT NO 3710 ACCOUNTYTITLE .: Seminar & Conf. OUNT REQUESTED 700 . . USTIFICATION •. .. `.; Y Standard Building Code International Conference, 350 Building Official Association of Florida 350 BJECT NO. 3810 ACCOUNT'TITLE ;::: Trainin &Education OUNT REQUESTED: 7,000 . USTIFICATION:... ^ ` II Inspection Staff - (7) required courses for certification & technology review Office Staff - Procedures and computer technology updates • • • Buildin • • DEPARTMENT y Growth Mana ement DIVISION " �` Buildin � �� t his represents a budget reduction. Radio, microphone & central units are being phased out by Nextel • • • Anticipated growth - Record retention, binders, folders, cabinets General supplies - Pads, pens pencils, clips, etc. • iirts /shoe replacement for increase in field personnel. Approximately 300.00 per employee. .d State Code Books materials for certification s technical publications • • KI QEPARTMENT Growth Mana ement DIVISION ; Buildingy x ECT NO 641011- ACCOUNT TITLE Y ., Ca ital Outlay Vehicles ►IJNT REQUESTED 32,000 fIFICATION - I'dependable transportation is a requisite for inspection staff, 98% of their work is external. Fuel and lubricants Repair and maintenance -- g •r M W aO t- 0s0 O N W t+� tlQ tO O OOC�aD0c0 00 t0 c0 CD P (O� �O N Nb�P a M LL� f0 O 00 O O aO N000 a0 a M -: rJ N OD tO V MMtO A O McD 1n a0 M. -�_•t .-c0 fp A OO MM W 77Y ,„s t 5k ;O W lnNCO 1, c ffpp t0 t00M W01W WCO t0 Pr• r- 'z N V rM W t0�y 01 V MM OW W � r NO M NMS . eq n M O c0 c0 CDpp t� U-)CM pppp pppp p O OOM W O O) C') M M t0 M 1� tO M oh0t0OM W W (p O SO O O �O� N ;NhMV z- OtO M OMN10� — n M1'7 t0 t00 O to raD OCD tO t0 t0 MNMM .-N� M W r W t0M P MN 00 M W NON O . �� y'`" t^ ; N W m .-• N D1 tD M h r N m N W c`f' 1p h 1. w c0 N N M t9 1p,: Z ,z t0N N Wt0M C A N O 1, co O f 1.- co N N 0Wt0 O N tt pp W N M M W a D Lo N CR O M C> W I'- OO O O Otr W O {+� -- t. X00 L6t0 tp 01 V C'. 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ID E> ��mcg� mF E°d c vip `m c c t 1—" 1° € c u2— lsiil _ 1° vlin N- N 'C F m > J Q U N L O O m L° F Cp `C O a1 YO 10 d O Y rn •U _ c0 .c C6 a a c0 l0 foaoo p i.i O• Q N •� fD m m N C 8 N L a_ =o p00000om0000 �s (OD S o0 FFrr.V- �rNNNN M �oao_pop_p00000v_oeolo V MM MOa 4vtNn (Nil t� ;rn 1Z nn -'Z Of 0i Oi CA 01 W W W W Oi W 01 of 01 0i Of to to �n ., Z 01. -.' Q Uddddddddd m to to m tD tD to to tD m dddddddddddddd tD to m tD tD m tD tD tD to tD m tD m d to to dd C . � Q'v_�, v8�0000000 ommaorpmm aommmmrD 00000080080000 coo oococo m mm o0 o �< 0. W. �_ Q - N N N N N N N N N N N N N N N N N N N N N N N N >[ - 0 ^� - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _ 0 0 0 O O O • • • Parks and Recreation Parks TED � 823,269 ,. s, t N 2 t t 3 • • "4 ` pEPARTMENT Parks &Recreation Y DIVISION �� Parks EJECT NO f �.: 1410 ACCOUNT - TITLE:: Overtime �F 77 _ OUNT REQUESTED ; s $10,185 - USTIFIGATION U • NT Taxes TMENT Parks and Recreation LION Parks 155 0 w Sick Leave . . TESTED : $1,250 Sick Leave conversion $1,250 A • • and Life Insurance Medical, dental and life insurance Total $154,927 Worker's compensation premium rofessional Services - Other Total $175],000 Environmental remediation C] is Parks BJECT NO 3810 ACCOUNT TITLE' Training &Education :�, MOUw, REQUESTED`.' $1,500 USTIFICATION.. . Total OBJECT NO 3400 ACCOUNT TITLE. - Contract Svs .:' OUNT REQUESTED '� $15,200 USTIFICATION - Contractual Services Parks Uniforms - 35 @$7.7aWeek $13,500 Fire Alarm Systet Riverside Center $6001year Bums Rd. Center $6001year $1,200 Mirasol $500 -: Total $15,200 ; A. k - . OBJECT NO 3710 ACGOUNTT.ITCE: , Seminar /Conf OUNT REQUESTED ,> $1,400 - USTIFICATION Seminar and Conference Director Parks Maintenance and Resources Management School $500 F.R.P.A. State Conference $350 ;. Staff Playground Inspector Certification Program $550 Total $1,400 BJECT NO 3810 ACCOUNT TITLE' Training &Education :�, MOUw, REQUESTED`.' $1,500 USTIFICATION.. . Total • • • union Tuition for parks staff for academic training $2,000 Total $2,000 EJECT NO 4010 ACCOUNT TITLE Travel NfOUNT'REQUESTED $1925 1STIFICATION ravel Director Parks Maintenance and Resource Management School Meals - 5 days @ $30 $150 Travel - $500 Airfare $500 Housing - 5 days @$75 $375 Additional transportation costs $100 '= Florida Recreation and Parks Conference Meals - 3 days @ $30 $90 Travel -Mileage, Tolls, Parking $50 Housing - 3 days @ $751day $225 NRPA Playground Inspectors School Meals - 3 days @ $30 $90 Travel - Mileage, Tolls, Parking $110 Housing - 3 days @$751day $225 Total $1,925 '. BJECTNO:: 4110 ` :ACCOUNT TI7LE;..' Tele hone MOUNT REQUESTED: $21,200 JSTIFICATION: $21,200 - elephone Nextel communication system Total $21,200 LIIVERITEMJUSTIFiATIONS '� 6UDGET r DEPARTMENT'° Parks and Recreation 1 r DNISION Parks i .:;t u. L., ;- �.•�..{:_.`. .y} 4� ,2d+..re .y�� e.,.�..�:.a.... � � -- v':i'j*E....,. EJECT NO 44204 ACCOUNT TITLE - Equip Rentals r OUNT;REQUESTED .' n $3,000 USTIFICATION _r- 1 Equipment Rental Flood Lights $500 Crane - Tree Lighting $500 Other rental of equipment including concrete saws, floor cleaners, jack hammers etc. $2,000 Total $3,000 EJECT NO . °= 4600 ACCOUNT'.TITLE Repair & Mamt ' • , MOUNT: REQUESTED ': $154,700 USTIFICATION Repair and Maintenance Nextel repairs and replacement batteries $1,000 Maintenance of 75 pieces of park equipment $12,500 Reel Grinding services $2,000 General daily repair of all parks buildings $27,000 Interior light bulbs and fixtures $4,500 Exterior light bulbs and fixtures $5,500 Fencing Supplies $1,500 Sand for playground surfacing $6,000 Playground repair $2,000 s. • „,: ;, Sand fortop dressing $2,000 f Clay mixture for balifields $8,000 Facility and parks landscaping $10,000 Sod for field repairs $8,000 Top soil for landscaping and grounds $1,500 Athletic Field Lights - Installations and Repairs $6,000 r Athletic Field marking materials $5,000 Replace broken heads $7,000 Repair pumps and valves $7,000 PVC Pipe, Couplings, Fittings $7,000 Purchase 10 picnic tables @ $500 $5,000 - _- Playground Accessibility - Bums Road, Gardens, Oaks and PGA parks $15,000 .` Other renovations and rehabilitation's $11,200 • Total $154,700 • • • _i w Y DIVISION Parks B;IECT NO 5200 ACCOUNT,TITLE . Materials & Supl REQUESTED r_ $116,500 r USTIF{CATIOh1. -�, Materials and Supplies Office Supplies $1,000 Site maps $500 Lawn Maintenance Equipment and Tools $6,000 , Electronic Equipment repair $500 Tools for facilities and buildings $2,500 3" pump and attachments $500 r Fertilizer and herbicides for tun` management program $61,000 , Insecticides $8,000 r Herbicides for landscaping management program $4,000 Grass seed for parks and landscaped areas $1,000 First Aid Kits and monthly stocking fees $2,000 Safety Equipment including gas cans, dust masks, visors, knee pads etc. $2,000 Chemical use respirator $1,000 Cleaning supplies $20,000 Mirasoi supplies $6,500 Total $116,500 • • • Safety shoes - full time staff 29 @$100 $2,900 Safety shoes - part time staff 11 @ $100 DEPARTMENT Parks and Recreation 2 Safety shoes - Mirasol staff f $1,100 :DIVISION Parks - T $400 t 1r NO 5294: ACCOUNT TITLE. Uniforms $700 T. REQUESTED $8,400 4 $600 CATION $600 Safety shoes - full time staff 29 @$100 $2,900 Safety shoes - part time staff 11 @ $100 $1,100 Safety shoes - Mirasol staff $1,100 Back braces $400 t Safety gloves and glasses $700 Raincoats $600 Hats $600 Staff Jackets $1,000 Total $8,400 1 .b BJECT'NO 5410 '; ACCOUNT TITLE: Books MOUNT: REQUESTED: USTIFICATIONt` Books and Subscriptions Books and periodicals $100' Total $100 OBJECT NO. - r 5420f ACCOUNT TITLE: MembershiDl, = ' " MOUNT REQUESTED: $600 " USTIFIGATION: Membership and dues Director - Florida Recreation and Parks Association $200 Director and 3 staff - Sports Turf Managers Association $400 Total $600 F-7. • • Parks and Recreation Parks 6400 °ACCOUNT TITLE Equip ment Interest on ban - District Park BdECT=NO 9310 ACCOUNT TITLE: C 1AMOUNT- $85,842 Funds for purchase and funding of vehicles Fuel, lubricants, amortization, depreciation and maintenance • Total $85,842 .• C7 �' -' - - �" a ""N ^.�t ' LO O to t0 nn 000 M(D0 0 MO V WMONWto00M 00 m*z?� N n0 O N to 0 Mto0toT. 00 it Cl) O to P` to V n tonr� to M N N 0 t? 0 N 0 0(O 0 0 if N NCO N it M n 0 00 0 C') OD 4s . 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F s O j N y U) • C h C D N U r cl c N C C L ` cmn -U .mN co m m m a� ow U_ E tnU m d m 3 cam �.o � v, H c W C In m m m m 3 y G c o U ��v C Q C N m C w U to c v, c _ m w E E> m oB x m EL 4/ m c e c c m� c m E t° v, € m mLL 5 m E R E m cD 0) _j O vyi —L m _ C_ ton Le _r 'ta o a�i mm >ocysmUa�afOiom o�mm�omm)�cmc8m�m �a0_3U) i�=�a a- co - Ha3wwa m�F -O wt� 0 00000�0 000O_ oODOOOOOOOO�oa 0 Z N M 1MA t o N M V t o n 0 0 0 N C 7 M N n N N N O ~ F-�7 777NNNN MMCi 't it it V V to to t. W �Z N N N N N N N N N N N nnnnnnnnnn N N N N N N N N N N fl. N nnn N N N n O ;. ' - Z ;Onnnnnnnnnn .. M to to IA t0 to t0 to to u) M to to to M to M 0 M to to to to to ti) HG 0 Q U000000000d 0000000000 00000000000000 00000000000000 C. 0 0- v7 Q N N oo N N N oDOOO N N N N N 000000 N t N N N N DOO N N N O N O N OOO N f N o N T, W 101c, V V 000000000 O�0��00�0000� O �. -�� L cl 0 • L .�` BUDGET LINE us """I ION S Vt- r DEPARTMENT Recreation ' t� P €x t =? DIVISION ' Administration EJECT NO 2210 ACCOUNT TITLE ,Retirement Contributions x r � MOUNT REQUESTED 7,594 t USTIFICATION _ �� `� Social Security Taxes r BaECT NO . `. 2310 - ACCOUNT TITLE. Health ~& Life Insurance OUNT REQUESTED 15,881 USTIFICATION. - b Medical, Dental and Life Insurance 'tr EJECT NO 2410 ACCOUNT.TITLE Worker's Com OUNT REQUESTED 420 _ USTIFICATIONt • • • 2TMENT Recreation ISION Administration,° 3150 .:'ACCOUNT TITLE. Professional Services VESTED : 6,000 N'. ' rx Garden News- 3 @ $2,000 • • • DIVISION Administration ry CT NO 4010 ACCOUNT TITLE Travel JNT REQUESTED 2,400 - - IFIGATtON . - )stage for Newsletters ��. sp,.. tfv L-y b _ �_. Recreation _' 3s J 6 iy.; Administration VISION &Sew ae A. �. Ott water ACS 4310 23,3., 0 CL • 0 C, `i DUNT REQUESTED: 440 ;TIFICATION:, ff shirts IECT NO 4710 :'ACCOUNT Tin jPrinting & Bindin OUNT REQUESTED '' 30,120 , �TIFICATION � ' _ den News for residences 28,720 erhead and envelopes 1,200 ;iness Cards for Staff 200 JECT NO 5200 .= ACCOUNT TITLE: '< Materials & Su lies DUNT REQUESTED ' >- . 3,200 ce Supplies 1,260 , listration Forms 880 >y paper 930 i Developing- slides /Gardens News 80 +o tapes for documentaion of training procedures 50 JECT NO ... 5294 =` ACCOUNT TITLE .Uniforms DUNT REQUESTED: 440 ;TIFICATION:, ff shirts • KI • Recreation Renewal - LERN Resource Network 90 =, Y z: ; r Other books and video tapes 110 a r BJECT NO r 5420 '"ACCOUNT TITLE. Membership &Dues OUNT REQUESTED 550 US_ - IFICATION x' LERN Resource Network 150 ,y National Recreation and Parks Association 225 5r _ Florida Recreation and Parks Association 175. EJECT N0, , ; 9130 `ACCOUNT TITLE: Transfer to Fleet Fund , OUNT, REQUESTED. ; 18.148 USTIFICATION Fuel and lubricants Repair and Maintenance for two gas vehicles Amortization & Depreciation • C7 • ON- I.�tor- OD GD 0 MO 0 to h NrtCOO I- r O to O rrtnmww CO r M CO M O oo M In NW CO OD OD N It CO M CO r O M o "t M N OO M 0 04 go r2v..As } S - ,,,. k to 0M ' Omr NP 'd' coo) ' OMaDtn(OhCONOO) ' ' ►� . �, _. ,O. r 11-0 CO CO 1- to � N Co to (O O �t (D (O O CO O r N O) N M M M M r N M to OD ' �.r a 0 ..Ct to O 1` 1' M 1` (O C (A IZ- O) N r to xr axc t to -.�ODM I-N0) ' to N co t N(DNO r- Nto 00 O) ' MCDCOaDMO ODOO) toMNMM 't oONN M T � o. 57, ONNh o o NOM - W tt tor CpM tn�tn NN r . ♦ x �, co r- U) (A (D o o IL t CD CO "t COOOOr hOOtt tnl- CON O O ' I�MOQ)NtoNtn/�(O (D C> 1�0 V' I • O! rte; M � r ap (O O tD M to r CD M In � to N OI t0 - N to Oi CO CO (O to N (O CI N.;.' s _ , OD r c 5 (O ODO(ONOOr-C9 to ' 0O to 00000 to 0O (OaDtnOr-O M (O CO (O M r- 0) N m h W 0 N r tn0 Lf) Otn000,.- cl) to It to 0 N 4m - F ti � .C4 r r � QW�y/ �5 - ' '' r' - u JC4 w to Co tnaa (A O r ODNM(O h to to NOOOtn O 0 Cl to ' o U)C>r O to O to O 1- K ., Q'`ON000 Q �..000 (D rtnON rOtnrlA �ln r (O V, y N CD N '-T NrOhCOtn(O m (6L N 3 0) Q' W - (0 W)O0) I� to 0 O 0 aD v1�W N M tD tooOOto N O O O to ' ' ' OOtoOto to O r Co 0 ' ' O ti - - rr -N s •.-'ON000rOArtnON rOtnrtn t1tA r� t0 - O 0'N CD OD N st N r O CO to (O (o CO tC> '7 N M O) s m' 1 f ' J-*" .. , Qor- O)M N(O0 MM ' hMCD No V'OM COP tn(O r- to M ' CO r.- , ' ' MCO aa��w ''D CD ' ' N N - N V'Net CphrrtA O C � r M (D "i g M M co N co : - Q`at: J O Q�O.hO(ON (OODN0 r co O co ' awmaOD I s{ r ' O C> 00 ' ' ' NM to IT 0(a O r CDOO 0) to N - NCON lC) W Go Or to Co M OCO N� N N cm, M r CA CO 00 to n JCD �a U) ° Z to a� c c =m `c3 0 �6 o aa) = g aim � y c L) m m� c � 0 ug O L 3:4- U y m 'U co v m n O U w 'r Q (n C7 W y m y W O yy CJ c c C c o f tm O m N > X N C y C p O m � m C u) y C� C N CU a) EE >amiCOOE(6tc CO U)0ca y y E ymE(0m" 'C ER E, CU .0 ._ m J m w 0 C_ . C) C 'G y Y _ E .;- U 0 0) m L.. C ,y Q '_ �! w w E .5 >@ C E m U:, tY (naOJ(nu =�d a`a`iiHF- o -:MN cr WV Q O O O o 0 0 0 o 0 0 0 0 0 0 0 0 0 0 O_ O O ZNM r to r r In r r r N 0 0 N O F. -- r rr to to r NNNN NC7, mn M M MoNt M t` "It O)NN 't to UA Z _ ZNCV NCV N N N NN NN N W NCV N N N N N N NN 0 to to (n to o to to to to to to to to to to to to to to to to to O 1 do o o o o do do ddddo o o o o d o � - Q fA: V M 000000000 M C', M M M M M CO M OOOC M M M M OOOo0000 M M M M M co M M O 0, N N N N N N N N N N N N N N N N N N N N N 1 N 110 y : W r rr C>coic4or 0 0 0 0 0 0 0 0 O Co O O O O O O O O O O 511-1 • • • IT REQUESTEDs J ': EC T NO 1310. _:ACCOUNT TITLE < Pt Staff Salaries OUNT REQUESTED: $18,686 ,-.r ATION 96 hours x $8.50 per hour (part -time staff) reased hours on Saturday's and Sunday's (building open 8 am to 5 pm Sat and 12 pm to 5 pm Sun) m hours to cover events, open play and PBGYAA activities F creation Intern: 16 weeks x 40 hours per week x $8 per hour= $5,120 ,': IE r r] DfVIS1ON' ;Recreation- Athletics ILongev U14f REQUESTED . 60041.1. igevity Pay: Athletic Supervisor- $600 (7th year of service) fletic Coordinator $18.78 x 20 hours= $375.60 • • • DEPARTMENT Community, ervices DIVISION'- Recreation- Athletics NO = : 2210 ACCOUNTTITLE t. ',I Retirement Contributions BJECT _ ; 2310 ACCOUNT TITLE: Health &Life Insurance NO s .. - ...., F REQUESTED $6,640 = { _ OUNT REQUESTED:' :ATION �- _ ot, BJECT _ ; 2310 ACCOUNT TITLE: Health &Life Insurance NO s .. - ...., 4 Z _ OUNT REQUESTED:' USTIF{CATION: �- Health and Life Insurance BJEGT NO .:;; 2410 ACCOUNT TITLE: fEWers Comp -777�W OUNT REQUESTED- $4,737 :- USTIFICATION: • • ... . .... ARTMENT Communi Services VFS,ION± Recreation- Athletics steer background checks with FDLE x $17.50 per check thletics Coordinator- Athletic Business Conference (Orlando)- $300 registration thletics Coordinator- FRPA State Conference (Ft Lauderdale)- $250 registration 0 • • i � M ' � k s �,,� �1^,f�rax 3 'ice Y ' f•. - ti -Y S J�ha .��`£. i ` F1S ,i"`t.CY.”, z•`�� 1y .X., ih,. K"`6 3 5 fz..:. .z «_<. € v,., „.> .! fa .k -�` t DEPARTMENT Communi Services r { , DIVISION _ - Recxeanon- Athletics =. ECT NO 3810 ACCOUNT_TITLE: ITraining and Education , WEPT � OUNT REQUESTED ;N $goo r r F' USTIFICATION ` �� _ r � Continuing education and staff training (videos, handbooks) �, � • , { k } t r t z WEPT NO (- 4010 ACCOUNT:TITLE:: Travel r MOUNT REQUESTED $845 4 fs U3TIFICATION:- s Athletic Coordinator- Athletic Business Conference 2 nights hotel x $95; 3 breakfast x $8; 3 lunch x $10; 3 dinner x $12; 240 travel miles x $0.25 Athletic Coordinator- FRPA Conference 2 nights hotel x $95; per diem 3 days x $30 f Mileage for travel for athletic events, programs and meetings (500 miles x $0.25) F -, yY L g ; N f BJECT NO,.:' 4420 ACCOUNT TITLE: E ui ment Rental Y r . :..` : T. OUNT REQUESTED: $300 USTIFICATION: _ ent Rental for sports tournaments (3 rentals x $100) • • dvertising for adult and youth sports programs (2x6 ads- $250 each) • • thletic Coordinator- FRPA annual membership- $100 thletic Supervisor- FRPA annual membership - $100 DEPARTMENT Communi ty Services^ ' :'. 3. ice• k B,..x,''_..., sr ,,, .,. 4..r. _, - '^ -a` r-} x 4 r �[. t �. f D {VISION: Recreation- Athletics y -f:, � -` `'" b � � ` �- JECT NO 5294 ACCOUNT -TITLE Uniforms and Leather Goods r. �. - IOUNT REQUESTED STIFICATION t thletic Coordinator- FRPA annual membership- $100 thletic Supervisor- FRPA annual membership - $100 • C7 C] ;- �M0 t(')O ' NMOODtO� OOtnMef tnN N O(OOD - 000 `~� s O GO CO co CO ti h M G0 00 to MONCOa t- N "t N ;r CM COt(7(O(000 - N t- O . -- NNO 0 n NNf tAC6C to r-:MN O N r : N fs 00 CO OD CO r` h0�� M r- to MM (O -O COOmoMMMtoto c0 tniz N h 0 0 00 tO et CO to N ' Ni`" �{ y (O Otp No -7 �tA0 NMph- t- NN C) tri O 16 . D ~ U- 1. M t o M�OON MOD w NOU)a0LON(O_MN000 tp0(00(0000 tn0 N ,- O MN t a O(00 hN ftco 0G0 to (ONMNMGo N �M - z - OD to - CNN CV N `- s' x"s x (OM ' 0L000I aDO -to to r 0OM0Me- Ml-tncO�AhOtA(Otn00, 0 - OtotoN ' M O = Nr-0) 0 M co CO tnCONMNM0000��tC1 G0 ; C; Ch�Nd (ANN N � . lccilcc�N Z COOOIt 0) Otn00400LO MN0N V' 0a Ntn(nhtr)co a0C)0000aa0 o0tntO0 ' 1 . W �MtnO(O(OOL-LA(O1� tt7(ONMNMtAhO• -COI W v) to t C7C74N� COIN N W� CL o f �. ;, W CCD F' 0M0 O ' MCOpp 0) CA- C14 O0) m40 C4 IM OOCDOtp 04LQLOtpmm080aC,m 1(yCpMMsiMGDn00 0000000 0 ►� ate`• =� ?OOGOCO F-NMC h c'O4NN tA N O LL r %+` W 0M0 ' MCO2pp0m V) Go O 00tn000000to -- - W OOODCOO 00i_�� tNC�OMC�mM0001�00D��0 O }M t- thq-iCV N tn� •- N ,. .: U- t�A�(o0�0 OOfCOODaf COOt�A�0It-0OODaN'N7 000 0) ; -(COLS h._. 7O0c'7v N� I- M 0 P. Q }O hNM�N MMN� c+i � W 00� In LO ' n tt7pCpODV) Gp "It Ow ' U)0N(Oa0 coLOMNtA 0) U') Go (OMOv No t0 �- 40 �Y f600h �oLOM O(O Oic N� �TN� '-tOD� � �� 0.. M GO CANNA t0 r O Q} r *' LL 4. C L_ s Z C U C E Q U U V O C y Q 0 H _O _O N U y yy C 0 c` cu N O y m m U -• r ay 7> N N U N w C- w CX 7 _ CL U3 m U) V) G> —� ca 'ti 4 c4• QE co co v0i m 1 C LL 0 lC0 • > N N" C (0 N N to (a C N (6 .2 .2 M (M E v.EmJ aEi�yct/ NN�m� @CYn cx rx 'C - U (n �d�(AU �2 >a a`a(°n'F`�- tom` -LU ch 0 W - Z 0 0 0 0 0 O_ o ~ to _O O Ntn O O O O o o 0 O O N O O W -�M Z - NNNN t MMMM��tntp43 ^OOONCOONN ZL F- Z. 0 N to�L�LOLOU)tO r N r N r N r N r N N N r N If) r N IDhhhhhh101f)1O r N r N N N N N r N r N N N 0 �..`;O Udddddddd to C C to to to to to C ddddddddddd C C tq C C to tp to to tf) to Co C. c.. Q -_ (n:• a•; % U Qa0000aoa N N N N N N N N N 000a0o00000 N N N N N N N N N N N 0 LWQI jq W N N N N N N N N N N N N N N N N N N N N > Cl-- ,= �..... r r r r r r r r r r �- r r r r r ;.. lu • • • • • r DEPARTMENT � Recreation � �- x � 4 r j � _ DIVISfON v A uabcs CT NO 1550 ACCOUNT TITLE. Sick Leave ` 1NT REQUESTED = 650 FICATION • Cl IUESTEM , 3,723 • • • v� 3120 Hepatitis shots 520 3150 Pool discharge permit 475 ;- 3150 Pool License Renewal 175 Total 3150 650 Total 3120 and 3150 1,170 B;IECT NO 3710 ACCOUNT TITLE:. ISemina r &Conference UNT REQUESTED 250 USTIFICATION Florida Recreation and Parks Association Conference National Recreation and Parks Association Conference '� ' .<. yin ��.t�,�• I3JECT NO L 381017,- ACCOUNT TITLE: [Training &Education t1NLREOUESTED 375 _ ,USTIFICATION::. Continuing Education • at Conferences V-1-74''.�t`;. `1-4 • AUNT 7 kLbut- ST ED _3760:] 9T, . • Bulk Chlorine Tank Monthly Rental 0 • KI �a BUDGE LI " E ITEM JUST,IFICA}rONSx — �s DEPARTMENT 4 Recreation DIVISION A uatics F 4 EJECT NO yACCOt1NT TITLE:. ,y UNT; kEQUESTED r USTIFICATION " - EJECT k6.-: 5200 ''ACCOUNT,TITLE . Materials & Supplies OUNT REQUESTED• 11,700 U3TIFICATION,' Office Supplies 600 Back Stroke Flags 200 Water Safety Equipment 300 First Aid Supplies 200 Pool Furniture & Equipment 1,400 ., Chlorine & CO2 9,000 " 013 ECl 'NO.: 52941! ACCOUNT TITLE:. Uniforms r NT REQUESTED::' 2,0FICATIOW. d Part time staff shirts • • • is Recreation and Parks Association • • • to M ".r r 1l9 r n- '. `.0 co ' ' OCA 0C4 to 00 0100 t-rrM0 M W 0 N ' ' O r M W CACOto0000r CA COO�CACOrhCAto0(D co Q' O: h r r r CA r pD r N r M 1p O t` t` CO r r r M N d (A r Ch C'7 h in r r r M r r n ?' M N M r M O 1 00 tiOr-CMP- to 000t0o0C0aA(f)0V)CC)tt! 00� , , 0) ti# O'NCO rt31431t rP NNrM 0C -ct00 -- -00 Y') * cm N N h H M r r Cl) a O c v 00 ' ' 0)0co't if) co 0 0 Oto00000000to CONOOCoto 00000000Nt to00m to W". �:CvjrtO rCOCOrr h ctNrMtnOtnrOprrrM r ` 4 M, & C, to r N N h C> CA r r M 00 W, 0 0 1 1 t Q J Q O N N N W aim'. W -O N N N t' m.. s - r f CO m U O rn uT } Z C U C U C N n Q O O C �p y m O_ m O j to N N r*' r h 3 7 G m 0 In �(6 C = cx fp t� rC N C 'C p N C@ m C6 m O m C (� U m LL v O N K m d U SD W cU) m N ��U CO c c c.`. �tW .. 0 O. N o m N X m m C O (0 C3 m m 'u Cn Cn C m - C x 42 E >>> Cc Cp m J dOJnLL <m C O -0 Cc m j O O C p� m E mm0 W _ R V 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O - r r r et to r r r r M r r r r N r r 0 (A r N O �, ZNM7lolorNMd' r�OON�h(ANN �t rrrrrNN IN N MMMg1t It lo: 't qto CO ld ZNNNNNCV NNCV NNNNCV NNCV NNNN CV W "r I� h h h t� 1� I� t� 1� 1� 1� h t� 1� t� h O 2C l011)MtotoMtotoU) 0totototo0totototot1')M to � Z Q C . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O clef ct�d �t�� O O O Cl O Cl O O O 0 0 0 0 0 0 0 0 0 0 0 O y d Q N N N N N N N N N N N N N N N N N N N N N N W e i r r r r r r r r r r r r r r r r r r r r O O C7 O 0 C) C7 O O O 0 O O O O O O O O Co C� G .�.• -. , , , t M C co O.CMO N N , N1n 0 tO M CO O O N N ( (A 0 00 0 0 0 00 N N M M 0 0) C M — CO t rr� N t�G r N'y' rw' c > N N:vN M MMCD N N M M r rrMN to C CV) , 7 , to C CO ' ' ' ' r r C CA - -I- r r t t- M M C CO M M C CA M M C CA M M t to C CA c co I Ict C CA C CA M M ' ' ' ' R RD a a. z- x C�00 O OCnIt C COC) P P� N Nt,- 0 00C)M0NNrW00M t to r v Q'000) N NMM�rN r rNr C CM 0 0(D W W — — t tTrrr 0 00 v:r r r O> N N N N N N NMM00 O • • C7 ultural Arts Coordinator salary ? BJECT 'NQ.::' 1310 ACCOUNT TITLE: Part-time Salaries ; OUNT REQUESTED. '_ $11600 USTIFICATION 1 staff person 10 hours per week for 20 weeks (assist with advertising, coordination and operation) at a rate of $8 per hour. r BJECT NO': 1550 ACCOUNT. TITLE: Sick Leave Pa OUNT REQUESTED: $169 USTIFICATION:. t.: G Personal leave conversion and sick leave PaY� i Cultural Arts Coordinator (10 hours x $16.88 per hour) OBJECT NO.: 21140 ACCOUNT TITLE: Fica Taxes ' OUNT REQUESTED: $2,820 USTIFICATION'. • J • { orker's compensation premiums for cultural arts coordinator L • • DIVlS101V Recreation- Cultural Arts k1l, ,1N 4 IJECT NO 3710 ACCOUNT, TITLE Seminar and Conference , IOUNT REQUESTED $250 STIFICATtQN Itural Arts Coordinator attendance state conference $250 r :ultural Arts Coordinator travel for attendance state art conference 'er diem: $30 x 3 days; lodging 2 nights x $95 'ravel mileage ( 300 miles x $0.25) three times per year of cul res to PBG residents $500 x 3 mailouts • • • Of iting of cultural arts brochure twice yearly ($1750 per print) Advertising banners and advertisements in newspapers Advertising banners $200 per banner x 6 banners Changes to banners $25 per banner x 12 changes per year PB Post advertisement W $800 x 12 ads ABJECT NO.: 1 5200 ACCOUNT, TITLE '06NT,RE . 0 1 1 1 A STIFtCATIOr J Materials and Su lies $840 a supplies- paper, pens, pencils, markers, staples, glue, developing ($20 x 12 rolls) • • Books, periodicals, video and audio tapes of cultural arts exhibits and entertainers � .+•..rY �* � .z-..ave !, y . -: z- �, r'z - 2 �,�, `r 's,?' 2- � s� �.j t x DEPARTMENT ' c Services -. om- munity i tr OUN7 REQUESTED $100. x � ' DIVISION ' Recreation- Cultural Arts STIFICATION - , ,•. � .... ._..+.: �., .�._v...e..._�,.c..w,�J..i.:::. s- .acs✓..:. =.n .�. ...�,.:':._:�..,..� _., -�.:� u- a- . «�,.,. .�.�_....^...�_: x�a -..a �., �,v .0 .F.:..�� ,e >. ,.a....,w r.-.., ��t�.:� ?�. �.. ,� �_ 6 OBJECT NO 5294 AG UNT:7ITLE Uniforms v F AM OUNT REQUESTED $150 w x iNt JUSTIFICATIQN Y. Ma, .t,. =� „a <. - .:�_ir.. ... .n ..,_ ., ,_'i. .. �v . _ _�. -r. . —. �..-. t. ..e !..__. . t, _ ., �. ... ..., _. 't'f�., v,.. , __ h.�c4�` 3_aa�� ✓ . _ ... Books, periodicals, video and audio tapes of cultural arts exhibits and entertainers EJECT NO `. 5410 ACCOUNT TITLE`. Books and Subscriptions L -. OUN7 REQUESTED $100. x � ' Y STIFICATION - , ,•. Books, periodicals, video and audio tapes of cultural arts exhibits and entertainers U-..� rl • h00M— t-co00N tr) (OOODe - coOMM� •c°:y..- tni a 1� -r OODNNNMNOto(Dm O M) V WWNtoM MNNx wwto w �C'OM0)r- t)1-N •-N C N N !D .- to O 00 C6 r to O . - `34y CIOO N N; mot. 0�x0NaD toN(O MMMMtoaO.- 1` N -N0000 0000N ' ' ' O m (Otn�CONt Cp (n �l17M O) f� M C MNN MMaOtD��aD .- 10) .-- to i` y r tL CDCOtoMCDCO CDC htoto00coMM00D(OM i '. - "t- tohM1�0000to0xto O; 0) O O to .- CD �! N .-- OCDCOMh N N N •- M t�Mh N t0 CO 00x .- tp m O�M to .-M W WChO .-to 6 CA RRnr r 0 0 0 CO C0 0 (0 O CO aD CO l- to 0 (0 0 0 V) M W) a z 7 Mto CO r- toNM(Att7 0 00 NNNx�MCM"Tto to W) (00c` (000Daco �N tp CAn r ter. to to .- N CO to CO n O .- to Ln N Ng .�.0) N00MN0)Mr- 000 to 0000000Kf 00 v *� ...tototo0co0r-_ M(D(D000- 0(DCOtA 1-0 CD NNNx LO toO(000 MNM 00M —r-Of 00 00 N O ?- w.�N0to �- h�V CD tA D N N N s- 0i z �A MtoO O 0)toCO�y ' 000 ' ' 00000 00 0 M JN0)N0 1�t•- ^-, - `� QOx �M10U)0 0 0) -1-00) NM1[f to 1-1-0 to to OOOOU) Mr- NCO 00 r M x R r' =N(OCO��C; LO co (o0� � n �r N tD , ,.a h ~N0 M tOYO N 01�000N O�{0lo (Dcy Mw ' 000 to to to ' ' ' 0000p 0000([) OO 00 O M r �- .'; WOx�NtotoO�l�00i 1�1�0 Mf- -N070 ref M :. <O, (6 C6 x O c0 COO ^ r N - ONtotD CO r M s' MtoO(D ' ON0) 0 ' P-04t Cl) ' C:, �i J QON. �ONaD -I �NhM tl��tN� N co Co�M 1`M M C) co V'C to N O' r ? N. CO C7 r- C7 h CID 1\ O) (D O N N F= to 11 N 0 r lco N r QLt 00(D0 ee��.- Mxa00f 00x00 M(D0— toMtOM l-- ODto� .., J0LONw ..,s. QOM1�0lONhrl- CO 0O o NN N M(D aD C.4 I�sito0 — aDMO) —Mto (O h t1p OD Ol 1 y t Z c W c c E tm 3 cl E LL ��a�ia) m d — q �pvv �-� c U) w c_ o >�dc(nc ocm dm�N�n�c Q) d E N -r<'E a�i� @�wY00 r. E� m v(°i�("o E w ry `. to U U •N O` CL CL C - p a) N > p a) 0 a) •C c O t0 w _.3aOJin��m a. .0. (0 mMO wt� 00000}0000_0 00000000x0_0 CO t }-.._ ZCV x IO LO ClJ hx Mtn COON 1-m N N O 1=. — N N N N c M Cl) to to w:- -- Z D N 1- CV 1- N 1� CV p- CV 1- CV P- CV 1l- N 1- CV ti 04 P- CV r- CV 1- N 1- N � N n CV ti N r- CV 1- CV I- CV h N n .. Z '. 0 to to to to to to to to to to to to to 0 M to to to to to to F' ; O.. Uddddddddd ddddddddddd d c v8c`Soo99999 COC> ;s CpC> °a N N N N N N N N N N N N N N N N N N 2 -. °000000000 r r r r r 00000000000 r < — r O �'* _ • • ograms Coordinator $46,534 n Specialist- Riverside $28,215 n Specialist- Burns $24,910 • • • Specialist- Riverside ($300 for 4th year of service) r EJECT NO 1550 ACCOUNT, TITLE: ' Sick Leave Pa t � 1 DEPARTMENT Community Services ' DIVISION Recreation General Programsi x k r � M egistration Specialist- Riverside- 20 hours x $13.56 ° 3 ECT NO 1540 ACCOUNT TITLE.'. Lon evi )UNT REQUESTED: • , $4,953 TIFICATION - ,MOUNT REQUESTED:. $12,109 Specialist- Riverside ($300 for 4th year of service) r EJECT NO 1550 ACCOUNT, TITLE: ' Sick Leave Pa MOUNT REQUESTED: $1,062 4 ersonal Leave Conversion and Sick Leave Pay: eneral Programs Coordinator 30 hours x $22.37 per hour egistration Specialist- Riverside- 20 hours x $13.56 egistration Specialist- Burns -10 hours x $11.98 EJECT NO 2110 ACCOUNTTITL -E: FICA taxes - ,MOUNT REQUESTED:. $12,109 USTIFICATION: 7 • r� �J Communi Services Recreation- General Pr rams • • is lovees FDLE backaround checks x $17.50 S'' DEPARTMENT` Communi Services f DIVISION Recreation- General Pr rams - r a z T NO r 3150 AGCOUNTTITLE = Professional Service �T`REQUESTED , $280 IGATION , � lovees FDLE backaround checks x $17.50 • • • PARI`MENT' � Commun' a Services DNISIQN Recreation- General Pr rams 4010 ACCOUNT TITLE ` Travel µ '^ )UNTREQUESTED $405 „ � Y TIFICATION eral Program Coordinator FRPA Conference (2 nights x $95 hotel; 3 days x $30 per diem) ` age 500 miles x $0.25 :.. • • x6ad$250x2 • • • hrc�mcw s< �wnn u � VISION f Recreation General Programs TITLE : Books and Subscn tions� 5410 ACCOUNT - QUESTED $100 t ION eriodicals to assist with programs and registration • • • N M O ' (o to t` O O O M 00 M CO O O M t` ' P- r- CV LO NNtO CCO tf Nt'� t-(A N(00O OO Co tO tO 00 OOtost NNt- (ANco r v r-000rCON* -N 00 CD ( 0O to C6 as v N N N r t0 LL { Cl) r�NO tO U) CD M 0000 map M O (D O O 0) co M(00) hO_M M.��{t r-- CO N to O t� .. - - co OMNd'MN(T . - 4 04 sT to��t0 c7 OO OV r�CD r OO r- N tO N NON r <: w } Go F- LL W to MO Ntor (O 0 m m ' r- M o tO OOOt�� OIt O OM NCOCMO�M COOT CDM0N Cl 'IT co MltMtOMt. ItNrN� 00 It a N t� Mr-: (O r N N r t• 00 U- co Q30 ' Oi- U')CD w O co MCOO OO O co tONr ' h t O�NM M N W .-MrUl co 11) M t` 1-t M Ostrl-f-OOMMNrNCO M O O M tO h (O lO to M Co N m (n- M ti N M } � CO W Z CO O ' ' 0 t- CF) Mt- COItt00) O(Oto Ot001000000010 0NC OwwaN000Nm to O W MN r't rO - rt' O�r(O(OOD(7)MNr -Ntl1 C9 Cl) W O h CV r- r r .- - N C N D N M O r w acc w LL w 0 WCJ 0 C14 o O ' ' rn t0 otn Or- tn000pootOW 04 00 OOt0O0 NO v � Q O co M r- co O M t0 (o co to 0> M N It N FN M N Cl) O N O Q LL U W 0 o w C>0 U> OOOOtoOtONO C> CD 0 0 0 w � d f` �N p OD M 1I- QO O M tO O M to M M N 'Q N _ :70th M N aO t+f r.�N O r W j} m � t t J r O � N Q Q O t � � :) O � N Q W W C N Z C U N C V C y W O@ O N O m U N a N � 7 to V w _ ._ M m U (o m m o a> E NU�i �� v � to x m Wv� a a> 1n U= o U �-0 = -� c CO to -0 w C C 0 m N X N= v to m C C O N C C6 C 0 to = L i2 CM C N E E 1 "° (L Q>> 0 vi la- c E �-° E m o E E E y i > a0i = y c>U Q '+ o N m w o �'m C j = c .- _� y to O -E to -" 8 E a> m ' r cl U U Uri) 316- 0 -i<nti�2�a (nf- m F- waQ2Um2 wU (o poo0o00000 0000000ovO0 O Z V N�} O F- N rrrr�NNNN M t� N M MMC'>It�44 00 O n O N C'4 to jp Z w ZNN(V NNNNN CV NCV CV (V NNNNNNN N Z O to to to to to t-t-r-n to to to to r-- to rr- to m t- to nr- tr> to �I- to to � to Lr> r- to � to p. o U66 000000O 00000000000 o c Q U v 00000000 v v v v v v v 8 00000 v, v v� v 00000 v v v C) rt 0 tl Q N N N N N N N N N N N N N N N N N N N CV N O 0 0 0 0 0 0 0 0 0 0 0 0 I 0 0 0 0 0 0 0 0 O • • l� u IT �y Commurn Sernces t Recreation - S vial Events - _ IECT NO I 21101A PC TITLE ricA i axes t , r. ?UNT REQUESTED $4,139 TIFICATION � ]l • • • r] Refills of risers, sound equipment and stage for special events DEPARTMENT ,s Community Seances _ x f3JE6T, N6:: 4010 AGCOUNT:TITLE. Travel 0., ,. , DIVISION Recreation - Special Events AMOUNT REQUESTED.: ` '' $685 t)STIFICATION , JECT NO 3810 ACCOUNT TITLE :.. Training and Education r # Special Events Coordinator - Arts Festival Conference ($30 per day per diem x 3 days; 2 nights hotel x $95) OUNT_REQUESTED $100 BJECT,NO , 4420 ACCOUNT TITLE:, Equipment Rental STIFICATION 1 .: AMOUNT REQUEST, D _ $1,680 3 Refills of risers, sound equipment and stage for special events f3JE6T, N6:: 4010 AGCOUNT:TITLE. Travel 0., ,. , AMOUNT REQUESTED.: ` '' $685 t)STIFICATION , Special Events Coordinator- FRPA Conference ($30 per day per diem x 3 days; 2 nights hotel x $95) Special Events Coordinator - Arts Festival Conference ($30 per day per diem x 3 days; 2 nights hotel x $95) Mileage for special events operations (500 x $0.25) BJECT,NO , 4420 ACCOUNT TITLE:, Equipment Rental 1 .: AMOUNT REQUEST, D _ $1,680 LIUSTIFICATIOW i Refills of risers, sound equipment and stage for special events • • • 31m Beach Post ads 2 x 6 ($250 x 4) 31m Beach Post ads 4 x 8 ($460 x 2) MOUNT. REQUESTED!, jSTi ffice supplies- pens, markers, folders, binders, paper, white out, chalk, glue, paper clips, staples, Im and developing- RPA Luncheon at annual meeting hosted by City of PBG (catered lunch with beverages)- $600 ecorations for BRCC and RCC for holidays urchase of holiday decorations and lights urchase of trees for RCC, BRCC, City Hall 0 • • 6UDGETINEfI�EMJUSTIFICATIONSF s , ., A DEPARTMEN Community Services,s4 r ` DIVIStON Recreation - Special Events EJECT NO 5294 ACCOUNT=TITLE Uniforms and Leather Goods;4 _ r OUNT REQUESTED $250 - USTIFICATION Staff shirts for Special Events Coordinator, Gardens Art specialist and part-time staff � ; t?t BJECT;NO . . 5410 ACCOUNT TITLE.`' : Books and Subscri lions ... v MOUNT'Rb UESTED ,. $150 ' (i IFICATION Special events and art periodicals and books es- z BJECI.NO . , 5420 ACOUNT:TITLE: Memberships and 0-. C K OUNT; REQUESTED . 0S, TIFICATlON:, Special Events Coordinator annual FRPA membership $100 Special Events Coordinator Florida Festivals and Events Association membership $125 • • i s t NOnC>Lr) Cl Cl) �A Otf) 00 CO n Cl. 00 OMO>1- Co (D OI er O = r' ONMODCOtnO)Ma0 tnrM t'1�'" °'_,`, �' s • C'4 ()D CO — hN'-CrN N O -.. Mle } r r 5a O 00 M ' U)OMCOMN Mn(0MCDN MOt[>COs� nNN CON O CAS_ 00000 C7N0�C0t} NOOU'>�Art'! r E 0 n Cn CO CO N r N CO rr Lo icy) co OV NnM NCO ' 0mmmcoN tMCO U) in 0mOm0w 0m0 OO N r ih _.to s„'Q' ae r O.-CA r, 4N rCO1n�r mOCO gtr NntCYU). -N N •t+�.`r- M'!. co U) •- ti ti �,,. 2r 7 "-M in in O CD n n CO U) O M to U) co -. i 1 I- NOO(OM0)000to U)n0 u W z (3; NO (66;4 N Cq r I I I rat; CD 0 0 ' 0 0 (D O N U> 0 0 0 0 0 0 co O U) N U) n O o Co 0 r M m N M U) N U) n CO O U) 0 07 U) + _ .CO W 00^(6 C4 U)OC�CN N 1Cf • s W, W k�J 1 1 1 I 1 1 1 t 1 I 1 1 t F- U €' �f- rf Co d�- •' o ujk t � f nc G • t 1 1 I 1 J . 1 1 1 I I t I I I I 1 t t N U k J. O � � O U � Q 3, art 0 O O C o a �u;UN , w o w m —` c:3 cm CL m Cgs ciw m m WcN m �o cc c o „c 0mmmw.> aciC: mm m c cm y �h a�- E a>i� ms o cF CM �� A m ”. m '5 > c�9_�_U��/T� o m -0 L '^ _ .. :.. v/ Ca 4i O 0. ��`�`> vI r r CC L O ? Z.. OO_O a O�}} 1O O O_ O0 OOO�N °. W. -;. 'Z.N M•t in in .-NM nOo ON cm N '0 04 NNCV NN V. nNnNnCNnNnCV an U) 10 ,9 O nNnNN ,9 in n nnnnn 9 U0 U0 U0) c,_ Q d? 000d00000 0 0 m 800a90 ;88 9vvv� 1,2 >' N N N N N N N N Co N. • • • DIVISION Special Interests r BJECT NO 1210 ACCOUNT TITLE Salaries $ u =X _. - MOUNT REQUESTED 73,088 USTIFIGATION � ` n, � een and Youth Drop In • • • r a, s Y X DNISION S ecial Interests IECT NO 15401- ACCOUNT TITLE Lon evi n AUNT REQUESTED -" .. �TIFICATION `s - .. • • • 'ARTNIENT Recreation ¢f b { ►NISIQN S+eciallnterests 1 .. 2210 iACCOIJNT TITLE. Retirement Contributions EQUESTED 5, �x • Ll • LION �peciallnterests= y 3150 . ,ACCOUNT TITLE lPfofessional Services =, JESTED •�; ►EJECT NO 3710 .` ACCOUNTTITLE Seminar &Conference MOUNT "REQUESTED 250 ; USTIFICATION �s F.. lorida Recreation and Parks Association Conference kv m r Recreation, TMENT � � ►EJECT NO 3710 .` ACCOUNTTITLE Seminar &Conference MOUNT "REQUESTED 250 ; USTIFICATION �s F.. lorida Recreation and Parks Association Conference kv m • r� 'ON0r MI-NNd' MCOr OOU)f-- N ' ' OOO N ' e r -w t�Mtoco 0 0 m 10ww OMCMO►: f)N 000 000 r CO `ar .DO�N000 00 CD CC) M � r CC) CC) CV) 0) - MtAtpNOCD pppp01-NCM 00N00 OCOCCNCO ' ' 000 000 M N C�0r0OD0N'ct MeT OMh00 OOO 10 D �0.-�r MOOI<7MO lL7 O ti In Ott! N 0v r • N M tiNW r— h , W NO P- CO 1* r-- ap00tAOr eS�0 C 001- 0 0 0 NP 0 r ' ' 000 0(D 0 O M a x { O C "C)LOI CO 0 0t-- r- (0r--0N10 I� I- C'> N 0043 to O � tD 000 O to N N Of M i r U) M r r N M O> M t W Mr 000OMvt-tt7Mrr 00N•-0 o0r OOOOCDIt O�t�hOf ' ' ��00 N000 M r } b OpMOhI- MI-00 OMtA001: tUCA10 m c l N N t- r r I, h M C6 Uf to C N m co CO M M N O M to to M r N r r N M Z �O0 0tf) 't M0010 0000000 00 COvO C7 W �MtArOCOI�t�MO 000v000 co) tp M Of 000O 0 M0OD Lc) 00 00 00 r0r 00000 M 1� W;.O 0) er Lf) M r Cp CD N r N I. to r d r 16 M to r in r M CG N M CD N_ 0 M 4 s' a W IL ryu. Q 1 1 1 1 1 1 1 1 1 , 1 1 1 1 1 1 / 1 '� � ''•' � Ul a o Q Jo F- 4N - lt1 F- -y W< O N psi a W 0 c O C y V N Cp v� to v a CD •c c U) c N c Z CL c W E 1 W m O W O a N d @ X c N U m O m cco V1 C W x C 3 CO E N O)� E N E> mJ a) cog E L W m C C O ui .0+ m �'C� W C`IO _ t0 to ? mQ J N mw Oy m N.r _m O �- m _ C� � p N_ CO j V U O Q O O C t6 l0 C m O U, .: �dOJfnliof2it0. 0-o :5 UU d �o A O o 0 0 0 0 0 0 0 0 0 0 v O 00 n F-r NMlt 10rNMIt t A r'Cf 0 0 NN 0 O r rN r Z_ Z rr. -rNNNN MM LO W. N N N N N N N N N N N N N N N N O Z Q to to 0 I to 1 to I w to to to to to to to t[> to tt� a N Q w W„ r r I � 1 r I r 1 r O. 0'- o00000000 0000 • • • Recreation jp Tennis __. .:_�. S ..�_ ^:.G. s.._. -.sa _�.... .... .�___n __ -.-••. d..d ., -... ... .,,c".?..�_.e..,..�s �.s_c3r..:�.,��u._.�ta._ 1210 ACCOUNT TITLE': Salaries , f � � r 49,904 Shop Attendant 27,354 itenance 1 22,550 zi OBJECT NO < ^.. 1310 ACCOUNT TITLE: Part Time Salaries Ot1NT REQUESTED 35,190 USTIFICATION � _ Tennis Pro Shop Staff 26,350 ennis Court Maint Staff 8,840] • • • DIVISION V Ten isM —� • • • _ Recreation • • • E DEPARTMENT , Recreation w wSiON Tennis EJECT NO 3150 ACCOi INT TITLE Professional Services T. OUNT REQUESTED 15,000 , t11 TIFICATION ennis Pro's Contract • KI KI Z 4 DEPARTMENT Recreation s i DNIStON. Tennis EJECT IVO 5200 %lCCOUNT TITL IMaterials & Sup ies NT REQUESTED .... ' 19,000 ST.IFIGATIOAL_ ' Clay for Tennis Courts 14,500 ennis Supplies 4,000 .; Misc Supplies & Small Tools 500 s • • • MDIVISION Ten is h CT NO 7110 'ACCOUNT TITLE , .Principal _ . INT REQUESTED 163,}616 f • • • NO rN W W 000 00r ppppMr CD LO Mm N 0 MM 00) t 0 0D rInCA vt,tO �sftO tOMQJM O r ,�' CA t- tq m W m m O C7 tO M of r to CV rMN rr Cl) r M r tOM N tO W t0 N�s�aar O O Of �CO tO t0 O CONtO� r t0 M r 1- N 000 O to co O N�(O (O CO to O1nOst� MMrN w CA. gxti , F}COr N N M 00 00 M CD M C'7 '� O COM co M a- W �. OONtonn00 0(OO sm0n co m -+ -b ON�Co CA OOw CA CON Mn LO 0) U) f, Ncn IOM V) CO `t .N'.w - o0ww rrMr C7 O r NC6dC Mn tT lO (� co }}NN r h lL 00000 n �M 0 0 Nre{to to tO00 CO co NCO 00 tO tO CO. - s - .NNtOnn (nnru)to r- P- OOntO C4 co rMCOO N N CA '7 tO r n O CV h CV N r- N 4 (d CO W r N N r r M r M n r M M 0 H M 0 OO 0 00 toMM C D r n CO 0 0000000 0 0 0 0 0 0 0 0 0 0 A NOOOOODCM CMntO0DLLA00 O to00 v) 040 O 1� M (Lu;OMettAlZ �CACV � NrtpN LdL N ;0.-N N rrNr Mnr tOM M N QC�� iL W R Q O 0 0 0 0 0 0 0 O O O A, _ -jN:O O (� 0 D t q (MD Cl) N Cl) n n OD 0 0 0 O (U) Cl) 0 0 , NnODMCh C6 NCV ON � ON rrMr N NOOr MM b 0 O O O to t0 N tO 0 O 0 0000000 0 0 0 0 0 0 O O 1000 O O F., A - -` ~'CV w'O'R 0ODtOMN CMnn(O000 0 _ 0�- Ntz NNON 0CM00 o0 r- N r 06M r M C7 r CA N N O D r et M Cl) Cl) n M to 0 0 CO CO 0 Ol 0)� OD co NCOO (O nN CV so CO 00 CD NO (NO COON n C00 m 10A m to OMD� M tOMMNr00DN rn N O CV N o (00 N m N ` d'�g� y .. C: ." C 0 w 0 C l'A CD yUJ m X C 0 V C (� C O CQ N C C N J y L y C N - # 1°EE 'E ~E(6o Q NAY (0 m C E mc(DE�cE t N_,� f6 p N o a�i >U�`�o°oaEi��m�rwE�9 �mcn>M cr -. :.� vha0(icr = 0(n ww2tL> -iw O Z00000000000ooa0otn000 Z [i)O Mto MNOO G -:W z -Z.Nm r Nco� .s�{�tn0 N00 wNNNN.ee��C+�.c� - - .3rre- NNNNMC'7M�r� -TtOtototOtO(OCO -tA Z` ...ONNNCV NNCVCV NCV CV NN CVNNNNNCV > jx7 p Vnnnnntnnnnnnnnnnnnnnn Q �- Vt toNto0L oLotntotowtnto�totntO�tnto cc = 0' -' :. 0 •• -- N N N N N N N N N N N N N N N N N • • • 6UD`GEFT LIFNE ITEM JUtSTiFIGATIONS � r¢� Y 2 y C h ; IVY t ��sf h+.N} K a DEPARTMENT Commurn Services t y ;: f a DIVfSION Golf Course- Maintenance's e- r r BJECTNO 2540- 572.1210 ACCOUNT TITLE:-., Salaries and Wages >. t OUNT REQUESTED: $213,223 ' 1STIFICATION _ ,._., -� ..'✓. . -.. .. ___..__ ,.. .,v. z: ....4„ r - .i . ._ '.. _ate .... _.> ,_.., -... ._ ._. ti.:',,. ,... ..<. _, ,.«. ._v Superintendent $43,073 Golf Maintenance Coordinator $33,390 General Maintenance Staff (6 positions) 9.5 /hour x 52 weeks x 40 hourstweek x 6 positions= $118,560 Mechanic 1$18,200 BJECT NO : 13101',: - ACCOUNT TITLE: Part time Salaries OUNT RE' QUESTED: $24,000 USTIFIGATION' Golf Course Labor 3000 hours x $8 t n BJECT NO 1410 ACCOUNT TITLE: Overtime Pay x q OUNT REQUESTED-. $5,000 USTIFICATION: Maintenance Staff 0 • • • • • Maintenance of lakes and wetlands, South Florida Water Management Monitor Report, exotics $15800 Temporary Labor (day labor, staff assistance during major projects) $1500 Golf Course Supt Conference $600 Local Course Supt Conferences /meetings $100 • • for maintenance staff 4 PARTMENT Commurn Sernces F DIVISION Golf Course- Maintenance NQ.: 4010 ACCOUNT TITLE Travel ': for maintenance staff • • • { 3 Y tS � x ' DEPARTMENT Communi Services -. � DIVISION Golf Course- Maintenance � �_ tJECT NO 5200 ACCOUNT TITLE Materials & Su lies l IOUNT'REQUESTED $75,000 STIFlCATtON cups and other supplies $3000 gs, airs nnA node nn nnlf rnitma nnuinmenf ticnf1f1 .... ... .. . .. . • • • DEPARTMENT Community Services N ~ DiVISiON Golf Course- Maintenance h _ CT,NO : 542C ACCOUNT TI'ft E Memberships UNT,. REQUESTED: ftEICATION m • • • t4fi _ n y• On Cl) N'-tCD0) IT ' Mt()000M0to000NwNto� ' Otq O °a tntoCp CO) OD co OnNnr(OnN000MnCOrtf) MCDr(Dr CO) 04 '%r r Mr- V) Opt Or O:� MCADr�7ONto O0 r r co d OtDtortoaOOC">Nr Mto'I NNM OM O, .,� CN 0M 0000 OD0000 ee}} ' toCOM00 totoc) �• O�mC3C.) t000to0DaDNN t nODMr r ' Ott) Ost tF tDMn0 O.tOcococoC)'T 0) (OOtDrtpWr- CONC9hnnM Or CO OCn� -MO)N4 rr- 0) vi AI-- �NNr clm _00 r C14 NrM MNOnto If) M0 ' U') r- (O (D a tn(O OdM'�C) Nc4NnNM NOD N ' Otf) Or b n OO COO f- aOO�NCN0� 04 Ce) ODN�r 0000M M (DON rn 06 C6 to(OOi N- CD- M, k s% 0 0 r N to N r M N M Off. OnOrCO rLO to ' d'MOOMOOOtf)et n rM 0 —CD403 tU) OmOtoCO On C'7 ' Otf) Ott to O) N 3.� � _$coCDOtocoCO 'nrnOOtnnt-r MCOONrODLOCN n OCnN Or i Or N00r� N IT rn 1r r4tn CV COONr (65Vet M co 0 r r Ntnv CO) Nth OOOn00CD%r O (D M n ('9 n O M ' 000000000000000 � O O O O O O o 0 0 0 0 0 0 0 ' Oto O It N h LL �Cij0to(D CC; to r r CDOOra00tOODOrOtoN Or N �:N" OnDrNCOTe{ rh NOvr NOrooNr OEM} U), �., N O a W t- W LQ to J N jO 0 0 0 m n 0 Cl 0 0 0 CO Co 0 NCO to to r o 0 r 0 0 0 0 0 0 Cl 0 N 0 0 N 0 0 r 0 0 0 0 s}t CD 0 0 O 0 0 O 0 0 d 0 0 0 0 0 0 Cl 0 0 0 0 o 0 0 to 0 0 0 0 0 0 M 1 O m yFQ co CO to CA CD to N CO r O N r- tt n N � O It O �-' 'f Cn '7 O C4 pp N r 117 O c M M O to till a 0 O 0 n 0 0 0 (D 0 0 N 0 co O 0 O 0 O 0 O 0 O Co O 0 O 0 O �e}t O O O O O O O O O O O O O O O o O 0 O 0 M IP O. N p 0 ►� O M 8In r r 0 0 N N r 0 fD o O� 0 0 0 0 to O p m 00 CO to 0) M Cn CO r O r 4 t` C7 CO � O O O N r to CO o O 0, r N N N� V r �tNtf) NCMe) 4 _ }O� LL eco Ln r `;t 000M n0000U)MnCOM0000 CC��tn tC)CO(C)a Co c00 nnn (D4 t(`�i0 1t7tAMNmmd (OrNCOee}} Mtt) NN Cot V -v_W - =O HN N CA N to NOD CO i L_r r COn LO 00Nr N N 0 OD coo; r U N N �-`0 CD r CDtf)CDCD0tA00n0MNetLOCD r�nn00�t t()0torn Ntf) to0r ONC> N �-NnC�rM000�coU)COtoCOtf)CO rg0(Aap Fp co to N COtnr.: �Nr 0)CNO�r U:N N vNr Q` r CL Q y 0 0 C 3 Q a '_° w �Q a > O cp 3 � •(6 C 'O 3 V) m m co U' �� m cc m c�� m E en a V v LL v 4) �mQ� c LU a U) `� 'o o U vvm m c m o c O m N 49 X N c Z Cc O@ C= m o(U m 'r- O 2 C� m— U (0 (Opp E N E~ w Q) C _ om N C= O 'C O E CL m O ', m m m> V O U c cc _m 0= W CU C 'C O m m CA O 0) N C •c m N c U rnaoLL�xsaacg(nF N N m f - v a.iii �aa�c»�wa ` c E .• mom O - Z "NMstr r 0 to o g o 0 0 rrNNOpp 0 0 0 0 0 0 0 00 W o to O NOrr00 o 0 0 0 (� ()J .err — NNNNMCM NCMV rN nOr tv) NM 'V to 'q�� (O F-- tgtntr>ti�n�tC)tn N00 C Z O CV CV CV (V N CV CV (V CV tV CV fV N N CV CV N CV N N CV CV N CV CV N N CV CV x. 0 Unnnnnnnnnnnnnnfl -1 n- nnnnnnnnn o .. �- U U) to LO (C) to to LO tc) 1n o to an to to (O to to CL') tp to to to . tf) to o 0 Ta Q � . adpddodpoodoodoododdp�C{� t[i t°p t°q t°n (°n lfi LO U') LO to to tto LO U'j 0 tof) 1[i (n pdo$pd$podood t[i t°n 11011011D (n t[i to t(i W) W) to W) > N N N N N N N N N N N N N N N N N N N N N N N N N N N G Director of Golf/Pm ^~~~'---- ---'-- *4OOOpmoouno side Attendant $26,000 $40,000 � � Starter m /uumnprog IPart time Salaries [Salaries and V Shop Attendants= 60 hourstweek x 52 weeks x $8/hour 24,960 irts/Bags= $6/hour x 52 weeks x 7 days x 15 hours/day 32,760 Director of Golf/Pm ^~~~'---- ---'-- *4OOOpmoouno side Attendant $26,000 $40,000 � � Starter m /uumnprog IPart time Salaries Shop Attendants= 60 hourstweek x 52 weeks x $8/hour 24,960 irts/Bags= $6/hour x 52 weeks x 7 days x 15 hours/day 32,760 lovertime Pa AW $1,650 T for Holidays � z '#�", is €^ `4 .� F�� Y � 1 � `� / i �r i� � � � • � —: z,. f� a � n -.t i t - F f rY �� s,.d,:::.ae. i-':i Tyr— 'nom . . . . . . . . . . . . . . . . . . # t =s Y i S i r '� ,„ �.X � _ ,t ' .{- .T`z Jv±Gu.✓s Serv►ces i f �Y x = DEP�AFtTMENT � t �f Cammuni � ;q � x � � � � 3Sho t { �t Golf Course- Pro k DNISION � FICA taxes �� c��.T w'1 .. 2110 i . ACCOUNT TITLE, Y 0 L • • Pro DUESTED C _ 10 EJECT NO 3150 ACCOUN T TITLE Professional Services �`tOUNT REQUESTED . r- $150 USTIFICATION - Checks for Independent Contractors (Youth clinic, adult clinics) Background 15 x 10 J BJEGT °NO.. 3210 ACCOUNT TiliE: Accounting and Audit►ng = NT REQUESTED: .. $0 USTIFICATI : - 0 • • BUDGET LINEIT €MJUSTIFIATtONS _ DEPARTMENT Commurn Services r RI . x DNIStON Golf Course Pro Shopr v ' ti fi P ECT NO �i�i ACCOUNT TITLE Contractual Sery �Y y 3 t REQUESTED t _ $41,1 warm system = 800 Portable Sanitation System= ($220 for 4 units) x 12 months 2640 Environmental testing $3000 .F `{ Water Softener $1000 Cable tv and direct tv nti pkg $1000 ` Septic tank $2700 :�- _ Other $1000 Copier Lease $1000 Credit card discount $10000 Marketing Services Web & Print) 18,000 y ;: n OBJECT NO:: 3710 ACCOUNT ISeminar and Conf w .:. - OUNT REQUESTED $600 "TION F Education classes for PGA and LPGA r Y 'v` EJECT, NO:: � � 4010 .ACCOUNT TITLE: ' Travel AMOUNT REQUESTED $1,000 t TM USf (ACATION:, k, v'ft . • • • monthly phone charge for 5 lines Nextels $1000 monthly electric charge OBJECT NO - 41iol-1--4-t-J OUNTTTTIE.,. Felphone 7� a 4 fi A. OUNT REQUESTED $7,000 11STIFIC -TION monthly phone charge for 5 lines Nextels $1000 monthly electric charge 0 • • i J" - r'k � 00%RT lCommunity Services a k 1 3 DIVISION Golf Course- Pro Shop i � a�=a. ..... .i•�..u_.. -, ..0 .s �'.y .......�..w - -- _',��' .- .._.�`'kz. -. z ; �.:v. } �t.,z+risu _�� F- .r? -;..^! OBJECT ,NO 4420 ;- ACCOUNT TITLE: Equip Renta l d u MOUNT REOUE. TED. $50,000 G' 1171 ION F 80 carts x $52 per month Other OBJECT TNO 4500 �� ACCOUNT TITLE: Y Insurance ` —� _ ry ti�� p MOUNTREQUESTED. 1 M " USTIFICATION �. general liability _ B.IECT NO.: 4600 ACCOUNT TITLE: Repair and Maint —] MOUNT IRS QUESTED: �— $1,500 . USTIFICATION: Maintenance and repair to copier and fax machine $500 Other $1000 O _ printing of receipts, stationery, business cards, etc $3600 printing of scorecards $1200 Range expenses (baskets, bag stands, balls) $4200 First Aid Supplies $600 Bottled water $2000 Floormats, golf clubs and bags for rentals (4 men's sets x $200 + 2 ladies sets x $150), towels, water $6,000 anitorial supplies $1500 x ^ DIVtStON v Golf Course- Pro Shop s✓. }„z�''ass.M...z,x �_ic�µ �.,;d.Yi � ..�;r= .�:FZ:.� ..,.3€_', i. '' _f F � `� ='�c_v.5.«":�.r. .z OBJECT:NO 4710 ACCOUNT:TlTLE: Printing and binding ©UNT REQUESTED $4,800 ., .r� h 11STlFiCAT10N printing of receipts, stationery, business cards, etc $3600 printing of scorecards $1200 Range expenses (baskets, bag stands, balls) $4200 First Aid Supplies $600 Bottled water $2000 Floormats, golf clubs and bags for rentals (4 men's sets x $200 + 2 ladies sets x $150), towels, water $6,000 anitorial supplies $1500 x ^ [7 • t)M, i, unity Services purse- Pro Shop Pro Shop Merchandise 70% cost of sales staff uniforms, hats • • machine J'- 9TIFltATION 3 1990 Revenue bond principal 1990 revenue bond interest i • • • co t` M co O CO) N n r O r�MMr M O) O) N t10: s _✓ -M h O Mr Cl) tpN O OdtoNr O` 7 co O M N .M•- M } e7 = t `.O r ONMOtn r M O O�0) O�: C r r T O M M �. I O O t� 0 0 0 O' W (rj0 0) M 00(D0LO WOE M r<lOc� N: o {. : O 0 O 0 O 0 M 0 O 00 r- M 0 0 0 0 0 0 0 0 0 0 CM O. 000NNMO0000CD t0 N(DN(V c (D f6C;C IIE (D a10Lf) vM00000 00000 N' O; RN000000•-r O O (DNNN�(D O C N N M 0 0 �d�000 0 0 C 0 a0. !tf N � It N r m NMONO(0D CD r OD U) Q ' =( � j � cl! cc - O O N N .-- f r et Oo. N U-N r .. I-r (D O C14 3 C� @ Z to N — S 6-6 `.. a. V CL (D O (1) N -Li W N (n f0 _Q) 'N y .,. C fA `y VJ U C •D (x0 @ O C o y O) m x C O c" m U' U' E `a� cY o 0 m �;-�EQw m 0a01�= CL W:_ 20(.3 O ZO000o0ootno(Dr� 1:4 W ��.M•- �NNNM(D 0)C4C4 lj O N 1O fV hrte)tOhht CV (V N (V N N (V CV (V N (D as (n to to to to to to (n (n try <,- Q000000d0000 v j tt7 to N N N o N to n N th N to oin N to N to to N to N 0 • Cl LL6UDG�TINE :ITEM`JUSTIFLC�►TIQNS�F` DEPARTMENT Communi Services M DIVtSION Golf Course- Restaurant c fal.,;6 >...� ".i.:"�.�.?�,.��: �� '��`: �3•a,.�.,.xu &.,, . � ,..a...J+,.s:..,.. ,. wb..x.., .... d,.,..:s:i��._.Y :.as...x ��.., 1210 ACCOUNT TITLE., Salaries BJECT,:NO :' r AMOUNT: REQUESTED. (-- $45,000 - USTIFICATION' ... . Snack Bar Attendants $7 /hour > Snack Bar Attendants $7 /hour > 32,938 Beverage Cart $7 /hour > Beverage Cart $7 /hour > 12,062 BJECT`NO,:; 2110..: ACCOUNT TITLE: FICA OUNT REQUESTED. $3,978 �USTIFICATP ' BJECT NO.: 24101'' ACCOUNT TITLE:. Workers Comp OUNT REQUESTED: _ $1,309 USTIFICATION: . • C7 _ ----------------------------------------------------------------------------------- f C USTIFIGATION. DEPARTMENT Communi Services ti t -.c y �..d i � DIVISION Golf Course Restaurant EJECT NO , 4935 ACCOUNT :TITLE: Licenses, taxes fees Maint �` t3)EGT NO : 4600 ,; ACCOUNT TITLE: Re air and - UNTREQUESTED $1,000 1 USTIFIGATION. maintenance of equipment EJECT NO , 4935 ACCOUNT :TITLE: Licenses, taxes fees MOUNT REQUESTED:- $4,070 USTIFICATtON liquor tax $800 Health and Liquor licenses $3270 • C7 DEPARTMENT lCommuni ty Services €gym �IUISIONg x Golf Course- Restaurant x > OBJECT NO 5216 ACCOUNT TITLE ICost of Goods Sold -food _ . S MOUNTREQUESTED' $35,000 USTIFICATION`, , and soda- 42% of sales Beer- 30% of sales • • 0, , 0 r N O 0 0 0 0 0 0 0 0 0 0 O N p00 Cl) Cl) CO t 00 a- CD lO) f-�0000NON (0O 1� O CD f-0) VO P off" co .U�O}}Otn � a-- r N : 06 r-: a Ld 009 N 16 IN r U) ti N (D MO ' ` r- U) r h 000000000000000000 OD * ^" y o:00 00 to NNNCD tt (Ors U9 O OD O 0 N 0010 O O� MU) U) O Co N M U) w O M11l�� M O tt O -rrfM P- OM r Cl) OM U) 0 N �I ^ CO CO n �e t-- NCVrN1C N N Go `lr ( � i- W n ISO ' ' MrP01-- 000000000000000000 OD 1lf nK Ens p 4 of i3 ti'o. 00 (D o Ost 0) f-- N(O(n N co m 00 w M N 0000 0 CD w C> YD O 0 O O N O O r N P� N 00 0 N 0 M t)�`'. O) rl: U) A N 6 (O C4 N In O C r NO 000 V CONNCO hN(O0 000000000000000000 U) U U) 0 U) m 0 CMS Wtt O O O O 00001[)p O N O I0 O O 0.- O N 0U)ONN O N et (D 0 m F, s ' (V r ►� M 1r ) 0 ., ` i 1Qj D) OM Cl) co r r r N N N O N` "t 111 CO 3' �a �- -N000 COOT ` 00)N0 O V'(Mr0 ' OU)OOOOOOOO 0r-U)00000(DO ' (D1)0000 0000001- co D) W m;-u. rr'r 4 t Z <� NOU) 1). -OD—W) (DOW000000D0 ON Lf)CDN CD 0) ,.-Wv,&:c U)►: 0)�ti (ham 6 Inr r a r r 0 -= h O CLOD M M W r r (D r N N N .sue rt - Wy � IYL F - q a c. 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W a��0 F J o F �- Zwa W W z w f- Z- C3 m� �WUO UJ a. as o'w -'O� mVNOm ~ma -'- 3'o QQQ00 (wA �O JZ(�Na 00 e'?; d o¢ w(All� W pp�QQ wo ZZ V mzZCL ZdC)O JtAZ� 16, (Awl UJ -> W QM u)9t; 1—w �H�I (+Ixw -Y wwagaZw Z -> =rr�mZIw�irmw _("A("A " E E gwZYQ►= ¢ tY >ODUw�O (� LL OOZE ww0wwQ U- - Z_ W �� W UQ~ W a? wE0(LQZ0w W >17-F U -ZZ {y� LL u. a 3" a rg (AO �mlio xs a_ LL �l -�wo!a -i o��m� cil-1- a z0 0 0 0 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0pp 0 'Q 0 a %( ,. j- z r N N N N c'7 c7 Q$ f7 Cl) t+1 O V �- V M V d f00 Y A V W V 10 N tq 1CA 4 N C OX h�. m cc++�� m m cq Cb co O t+1 m ch m M 01 d) m 0 m cp m M W (D t7 m 0) m c0 0) 0) M p M M M G Z-1 V o p o 0 0 2x o O d O o O 0 o O d O o O 0 C g O p g g O O O ,g O O o 0 0 0 0 0 0 0 0 0 0 0 0' 0 0 0 0 0 0 0 0 O' 2 O lolc�lcflol • Salaries & Wa es y 464 228 • • • Admen - (a) Plan Contributions I ,We—rs—' compensation — • • • s�� C -vulcl 77�, r c'S F� 71 - IVdl1u11G1 ^111VI n.211 f uvllc —.— Wlllcc.v Works Manager - State American Public Works Conference • • ED. 15,000 sewer service • t'� �� BUDGE�Tr�1NE� IrTE • • • aim Beach cross reference telephone directories egional buying guide ther books and publications • • F-- iir, maintenace and tires � Rental Fees W664REQUESTED: IUtThFICATION: i • • • - rPPM U) N.— omGOco) Mr0T COU)0M000 OPNWNNOM tow W --t N 0 ' ' CON U) C4 xr NO'OLOLOOP�a�u)m N N 00-O - ONGOwww N N r G00 x CO M P GD NMPN CJ to to .- CO CM tN r. Cl) N0) t0 .fi s ` r }'S N CO T CO MCO GO - CD CII P I- -OCO to co COM LO 0) CDM to � to GD CO CO .- -NN CO M r OOO N � 33'4' . ,� `P `' CO' �:•-�, h t$..,+'a , 0 P r 117 .- M O CO Cl) CD O tCto) O .- N CO a 00 e C4 t'- O ! N OD 04 t• � 1-- NNCON C10 C6 r to 04 N NCO co r d �.' 0)NO)N �OCOSP O GOtoUf to P M PMCDMCOI- P O LO LO r-_M DNM 0 w ' a04C 00..x�}} -4 ,. a O N I-M«>(OtirP40 7 N N OCOOtoOCO M N MOCON O N 4 O co O CP 11 4 Cl) (O . NN CO CD 04 00 Cl) to r Nt N N CO04c0 :, CC : r M ' e.000NMtotodCDt'9 00000 I- MMto CDPP P CO �—M W co O to — 0a O MOCOPMPCD O 0O O OGO -MLoW M ONN£ 000 000 a N: �—N v O ITm to W e� O N O O to (0- to .- to CV ITN tri N CA (DNco T x r� z }:•(DO MOd'000NNto40 U) C) co aN Cl) 00000000000> 00000ss��00CDa ' (D �-- r Cl) - 4s GD O N to P GD N to cO CD O to O C�'f O O CO tom P N CO .= N N04 m h to04 O O) N O � r r- to N CA MN T N P (3) co e.. "` 1 Oz W J C V O M O O co N O O M to NOG O 0 CO 0 0 'd' N 0 O 0 O ' 0 O 0 0 0 O 0 O 0 M P O O O't O e9 P - QovootnchrntoCDef coo ocioocO tt�T oornef NN0NP (6 m It .-� .= to N 00 MN 4 N Cb r r M d N �--It C'9 .' � lL lc> Q W 000OOMIAO. 00 -CO V,OO 1 S MOOOOm OOOOP OO�f 00 M P ' . :` W pM M CO' ttn m to M (0 ttoo I� (00 N C0'f� 1� C C0D0 chi Cn 0 N 0 GC) to . to N r- a0 0 0 4 (A N 1 C9 =y 0,NM co NNtoNvP IN MN V- M A mr h 0 P I` 0 ' OD aD N to O N N a N P ' ' w to ' to I- U7 M 0 r- Cl) GO of CO N ' GO C.) - - ' Q O. N CA 0 �C7 .- '7 of to '- 0, P � t0 ao �t N O =O) T 0 NCO CC>. 4•_ F=' ^OO �oNrOtthr -af N Co CON Mr P N Cl) . U N N C7 " n ^ ry ' .�,. J•OCD Cl) M CD M ' O GGppGOaa��CAw M N COP CO O ' ' ' ' M �coC`9OO�Y Gp F-- O LO et ' O 0PO h Of '- 4 - Q'•OO 0NG0 F:n!CD CO) COOGDCnto MNOr01 � O C4 0; COT d'rh r P0000 N0000 rco N r C'7 x j 5 O Z W ° U) C7 W- W 0 Z Z Z- Z W O F Z Z Q U OW �M �LLQ� zIL -• C F- U' F Z jx Z W W C N aQ a' 3 Q zwa OU tWUp0M W IQZ�2 `� Z FQ- 0> 0: J LL c NZ a F_ J O J° Qz °� m W ��Qtg a O Y f0•' wit }QwcXXnzZU HQQw wF°MJ �F_F > �W� (jo ~W Q�2W �QZZJ��QQLY Z2 LL 7 Qa' O �Fx J F_ z _ —_Owan Z- i W- ��p Q W LL_ QCL °- ZCi� j • • ul OUNT TITLE - Salanes and W oupu bul - rat: Maintenance IV Maintenance 111 Maintenance II C Technician 1 Maintenance I • r -7 L J • � + � � g ��,��,.,, -- - ��ft., S - "..2"`F - ,3.� 4� �, a x, 5� �,�a� 6UDGETLINEITEM JU °STIFlCA►Tl OUSE �� %- w ` , 4 � 4' "MEW."Public Works "x �, ' �DIVtS1OW FaGl�ties Maintenance �" _ ` �'`' r �'� )UNTREQUESTED TIFICATION F . orkees compensation premium i ^ CJ • • � Y h Public Works 14 Faalfies Maintenance —� j � � �-� ' � 530.4010. r µACCOUNT TITLE Travel �� ' ` ` 1,000 ` nne..nnn4 Cnmin— _ nrinnrin • • • C • • • - 5 shirts per employee shoes - bargining unit contract gloves and vests Public Works Facilities Maintenance y y '94 as ACCQUNT TITLE Uniforms and Leather Goods a 2500 - - 5 shirts per employee shoes - bargining unit contract gloves and vests • • • "- - t.- O 0C>aa(D ar--C> DOt[)00 MNOf Ol.- - M(ON Oto ' 40 W) O O ' (O d N _ ^000MaM -U) NdaOe -OOD !: O O a0 - Od U-) OD NM 06 L too C n to ISO g P O M C> I-- dtoC0 'IT h NtO MN to O OD N N to CO N tc) ti LL to toOto00w00Cd 0000N 00 too wMh �COM 0)1-t.- �N 0 ' O ttf O O ' N O. e OMIOdO�c000to0 MNC'i C1 O NMMN.- I-N to hto ton CO — (D Cf O O LO w N d N d 00 N CO - N N U') 0 CO C;- it W CC) 00004M000C9 MNrCOt- dM ' CO O ' M N O toOto0dO�t (OOOO htO�'-c d d to (D00NCOlAM c'! •- d(Olid 00 c+f O O O N N O 11 Lo C) O� 10 CON0i MtoNdt-- OOt10 IN COMto�Na0 NCD NN N O O O a0 t, 0) O - N to N to t0 :. 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(_ F- �!CO r N —It N to d — N (D Cl) N N d `e !+ Z N a0 to U) M cM t- C) ' O d d to 1- d ' N 10 W -- �OM1--000a0tn1-N0 jONM0) (Dr- 40001: ��d0(O 10 r O NChO-7 � N co0)(o(VO Cl) N t o M r f (OEM d lqlt Q O lu" N1_ M m N a) M O Q�� (O CD Q a. ° w (n 0 W W D zLU z� z Z O �zz aF-Z) zm 0LL0- wL z<L) cn U > w Z UJ2p (nai cWia w2Z c m a LL O OQ zZCU >`Dw I- - a OW CL �f-�- o °: a�w w >Q(nwQ(n m wUpwQ''Nw Q ��► w > W X W= W C 0 = > zww Z QdM LL U E U -wJH itU �QJ FY c O LLH I1 ti —�0 Q W W p —z 7 0 wQ >Oo o w 6L 0 0y m o waw a z w O Z0U' �w 9 a cn 17(gO�cnLLx =�a aU�wtY DtYO z Q 0 0 0 0 M 0 r 0 0 0 0 P 0 O 0 0 N o O pp O v m o O 0 h 0 O 0 co z N (y N N N M A v, 0 2 2 �r0 M ta0 O) O O epos o o o vo 0 0 ap0 yp0 0 0 p0 yp0 0� epos pro � p d ; V V M c� M M M c�1 C7 M f7 M f7 M 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • • wN ,Y° DEPARTMENT Publ►c Works' b Z ,.. �t i • f i F,Y � �" � D!U!SlOIV Stormwater BJECT NO 101-3040-541.12 .ACCOUNT TITLE Salaries and Wa es t n _ e x UNT REQUESTED 455,372 h USTlFtCATtON 5 ` r a BJECT NO 01- 3040 - 541.1410 Overtime tea:' OUNT_REQ ..,JESTED-' , 5,000'; U.STIFICATION ., ' Overtime BJECT NO 01- 3040 541.1540 ' �ACC00NT TITLE . - �f_o e__yity ` . OUNT REQUESTED 7,671 ' USTIFICATION <:..: Longevity pay C' ul • u 4 • C J • a • • C7 ^Ot- IT U)N1-coLoto1l- Cl) Oor0r000000e -rIq U') r U7 OMtOC?I-Nco0)ODW cocoMNMC)M OOOtO000rMN0) Ct) 00-'rI-COODCO 00 W M 'r to IrOC cO C4 C6 M N .. 0) MMf- N W) MN LO le U) C U- r M(D.m0to 01- rOI�MO) -TNRCO� 00N�trtiNM00NN O)MMNMI�rOpOp00 Oh 00 OQ)r -il- 0Lowto It WC) -T00W -ctW w 0 O00 N Nt�OM00MNWM GOOD NrrOh O) Or U7 W i M `- NNhNw MN rLO r� s tn � e- U u- W 0>N04 r000N00r rM%t(Or0)N "t ON O(- Cl O IOr OOODtir07Q)rerlOr (ONN'70MMtoww (ONIt U)IOrM00r1- Oto OM N N Q. 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O N cl IQ O' V) ct Ott) ct v w CMrttj6 O O O w r U7 r NU)N O M (D }N r rrMr M NN r00 M r v ti m LL JQ rr000) CO (D Co co rOON0) 0 CA N 0) 000sr't CD 0) 0C) 0) -t r toU)1- CO N P- N O C> c0 r%- (7) O I- c0 0) (0- to 0) 1.- N U) M CO r 0) O N N er r U) �Nd f- 00 M00 �cOOMN rMrh NO rr ce) r* r r N NOD M Cf CO N r r v Q LL 't OO co co r Cl) to cc O h I.- OD * U) co 00 O M N JOMMM Q O N N 1-- 0) co 0)V N O 0v c0 00 Net U) to 00r(DO0) tM h 0 0 LO M O OM It 00 r r P N O OD -- ) n OD to h r M N 00 O) ()1-r r_ rrMr1� N r r Nr 1- r N 1- d Q LL N O m Z (n O z M F- Z O W W - J O- F- z w Q � Uw >Of a U d Q z zz z Z w w Q O W U 0 w > w W F -zm z =(n Q w N UD Q o LL JD J QQO J W w Q Z wCO j m a n- LL O .C� U) Z F- Z Z Z Q Q to x W F- 0: Z z zcq Z Z U tY J J Y O LL Z_ W it W O `1 a N D N Q(if JW C� ZYQF- U U Q� O OZ J�dF Q -LLO � O ZD z 9 a Cl) ¢> w0--i D omwI3�d w W o w 0_C-) o WOW wXMDm0 z O (3 WIN I I d Z z Z o N 0 0 t0 C. N 0 N 0 N 0 N M oo_p o_ L w W _E _ [7 U) 'o O) Z MASS s8oc,p O 0000 0 0 0 0 �c°$'iu �°n I°�0n'° O WQ O C? 0 C? o C? C? C? t? M M L22 o C? Q iz-- o o O C? O I O C N D 0 O O O O O O O O O O O O O O Q L'3V Vvc �..�...... -, k� a" Pubttc WOrkS zY DEPARTMENT Af{ ' fi ?. F E a Street Maintenance DIVISION A w W £- Salaries & Wa es 3050 - 541.1210 ' ACCOUNT TITLE , 3 BJEGT NO 01 313,118 OUNT REQUESTED F d {CATION USTiF Streets Superintendent Maintenance IV Irrigation Technician Technician" raffic Light Equipment Operator ` r f` 3 Maintenance II erit Increase -� EJECT NO` 01- 3050 541 1410 ACCOUNT TITLE ° Overtime r UNT REQUESTED:. USTIFICATION > .. . •.2 vertime y ..................... tS V V v �.- ._... - • Public Works rDEPARTMENT s Street Maintenance DIVISIQN 541 1550 :ACCOUNT TITLE Sick Leave Pa EJECT Np' 01 3050 3,000 MOU}J f REQUESTED USTIF}CATION ;.' ,. v. Sick Leave Pay • JUSTIFICATION: carnrity taxes .7 • y, r Public Works '' , DEPARTMENT _: Street Maintenance s DNISIQN s Health and Life Insura nce 2310 ACCOUNT TITLE NO01- 3050 -541 Y 6( (�� 'fi0 940 ". L;REQUESTED CATION ; dental and life insurance y, r classes 2.400 JrA0UN7: REQUESTED IUSTIFtCAT1ON • • • Repair pumps, pipe, heads - existing and new landscape areas Respirators Other safety and operating supplies Two chain saws Other supplies Landscape materials for medians and rights -of -way (fertilizer, plants, sod) Hammers, shovels, and other small tools Z r a s ECT NO 01- 3050 - 541.630 ACCOUNTr T {TLE ?- Land and Im rovements PUNT REQUESTED. 6.000 f USTIFICATION :. . (3) }Directbnal bores for median islands ..................... .......... ........... C Mi� T '�' � Public Works - �, DEPARTMENT Yz` Street Maintenance DIVISION x ,, Un'rforms and Leather Goods 3'" B;lEGT NO 3050 541 52 -ACCOUNT TITLE c` a 7 215 NT REQUESTED CISTIFICATION - shirts - 5 shirts per employee Safety shoes - bargaining unit contract =. Gloves and vests Safety goggles Hard hats Back supports Rain ear Books and Subscn tions 'BJECt NO 01 305 - 541 5410 ` OUNT REQUESTED 4 • '• � f r ` 1:' Y ndscape Z r a s ECT NO 01- 3050 - 541.630 ACCOUNTr T {TLE ?- Land and Im rovements PUNT REQUESTED. 6.000 f USTIFICATION :. . 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Qai Lu- <; U9 8 NaMV - NM y C' 0 to � 0 0 042 ig8m p000 101 RNM ONr uW'f ` W ' c ' to Lf) r tD t0 M Q N tq M M Q`S Z dLL yy Z 4.. co ,jr i g H m o' _ Uo 1.- z p W F a tQ per, Fa- } m U zwW w d_ LL O � Oct ood ooww ?o� IL CD oi m Z. a so"ip o a � Qs "!4O q .. w M M M F l9 M~ C 6 E • • DIVISION Fleet management vertime Igevity Pay � e S DEPARTMENT Public Works DIVISION Fleet management vertime Igevity Pay • • • � 5 60DGET IRE tTEtN�J x STIR Fy:. 7 ,Lr..- _ 7-7 u 9MR.-TMENT Public Works 4* "� ' DIVISlON� Fleet Management � � � ' � x' r ECT NO .131-3020-539.15501 ACCOUNT TITLE Sick Leave Pa l Ot1NT;REQUESTED 500 TIFlCATION - ,: - _ Sick leave conversion r BJECT.NO : - 31- 3020 - 539.2110 ,ACCOUNT TITLE `, FICA Taxes y y. " UtJ7 REQUESTED: 19,332 Social security taxes ECT NO 31 3020 -539.22101,," ACCOUNT TITLE. Retirement Contributions NT REQUESTED: , 23,851 `� srlFlc�noN -� - - , 01(a) plan contributions Defined benefit plan contributions i 33,216 REQUESTED -� • • r: ` Public Works Fleet Mana ement �- � ° � � g V V L7 C i� Ll ltl iG � � ate... •+ �> � �,��.� ' �� 7s � ` � �.-� � • _ 'gym f' 3 Public Works T Mana ement �� =-� `� ��' DIVISION Fleet , -• .�.�. z 1`fr 31- 3020 -539 401 ' ACCOUNT TITI -E w ES 6,lECT NO: s •� .,4,200 .� � . OUNT REQUESTED ..a $ y 7 V _ USTIFICATION ;' _ . _ Management Conference 'F ; Superintendent - Florida Fleet expenses for ASE, Harley, and EVT training ravel r .., -. -. �xrrf.� ...:.. Wit. Tele hone EJECT 31 3020 539.411 NO . 2,056 OUNT._REQUESTED • USTIFICATION:, Monthly charge for one line telephones @ $69. 1month Posta a and free ht 31- 3020 - 539.421 ACCOUNT TtTI -E.. EJECT NO r� y. OUNT REQUESTED; UST. iFICATION:.. for postage and freight harges • • • Public Works T Fleet Management pairs to vehicle shop eaubment • • • JT. REQUESTED: IGATJON " First aid and safety sumlies ■ blic Works ,et Management ►CGOtlhJT IT :Office su lies and materials 400 First aid and safety sumlies ■ • Public Works r i DEPARTMENT Mana ement DNISION Fteet t v{ ECT NO 31- 3020 -539 5231 r ACCOUNT TITLE Natural Gas ` OUNT.REQUESTED: USTIF7CAT1ON f ` '�� f for alternative fuel vehicles Natural gas .. - <.. -� Diesel Fuel EJECT NO 31 3020- 539.523 •. 45,000 �: OUNT.'REQUESTED USTIFICATION Diesel fuel for vehicles and equipment ' oo Other fuels and lubncants 31- 5NT TITLE:. gdE.NO 3020 39.523 ACCOU . { r 7 000 OUNT REQUESTED, USTIFtCgTION - x ; Motor oil Hydraulic oil Grease and lube Other Fuels • • • • Ei' .p£ " �Sr Bt1DGETLINEI ,TEM�JU_STIrFIDkT10NS 7 ; C- `2 yn DEPARTMENT = Public Works t DIViStON r Fleet Management t3JECT NO 31- 3020 - 539.52 ACCOPUNT: 1TLE Vehide Maintenance Parts _ COUNT REQUESTED ` �� 140,000 � USTIFICATtON : conditioning parts .: Brake parts b Suspension parts Cooling system parts s fi Electrical system parts - Filters Drive train parts } ." Mower and small equipment repairs ,r 13JECT tVO 31- 3020 - 539 -5270 Tires and Tubes OUNT :,REQUESTED:,- 497300 STlFlCATION rpd i ce Department Tires Fire Department Tires Public Works Tires Tres for all other departments BJE -T NO., r 31- 3020 - 539.52 ACCOUNT 71TLEc Uniforms and Leather Goods OUNT REQUESTED 2565 liSTIFICATION: - shirts - 5 shirts per employee Safety shoes - bargaining unit contract Gloves Safety goggles Disposable ear protection Permanent ear protection Rain gear Rubber boots 12ther safety clothing • 3` d p .............. Public Works � DEPARTMENT K DNISION f Fleet Mana ement t _ $L.J i - ,..5..iv.aa$wtn.KUt- .v2"Iv, ECT NQ �1 3020- 539 541 `ACCOUNT TITLE Books and subscri tions UNT REQUESTED • • r JEGT NO ..� 31 -3020 -539 721 Interest IOUNT REQUESTED STIFICATION asetpurchase MENT Public Works 0. rR x ON Fleet Mana ement -3020-539.711 ,ACCOUNT T1TtE, Princi 1 _1 TED : 83,858 , JEGT NO ..� 31 -3020 -539 721 Interest IOUNT REQUESTED STIFICATION asetpurchase CITY OF PALM BEACH GARDENS FLORIDA PROPOSED COMPREHENSIVE OPERATING AND CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 2002/ 2003 TABLE OF CONTENTS INTRODUCTION How to Use This Document 1 Listing of City Officials 3 Miscellaneous Statistics 4 Listing of Citizen Boards and Committees 6 Organization Chart 7 City Manager's Budget Message 8 Budget Preparation Process 24 Explanation of Budgetary Basis 27 Policy Agenda 29 Financial Management Policies 32 BUDGET SUMMARIES Budget Summary 35 All Funds Combined 38 General Fund 41 Golf Course Fund 45 Gas Tax Fund 48 . Recreation Fund 51 Police Training Fund 54 Fleet Maintenance Fund 57 Recreation Impact Fund 60 Police Impact Fund 64 Fire Impact Fund 67 Road Impact Fund 70 Art Impact Fund 73 PGA Flyover Fund 76 Burns Road Improvements Fund 79 FIVE -YEAR FORECAST Discussion of General Fund Reserves 82 Five -Year Projections 83 REVENUES General Fund Revenues 87 Golf Course Fund Revenues 92 Gas Tax Fund Revenues 95 Recreation Fund Revenues 97 Police Training Fund Revenues 99 -40 Vehicle Maintenance Fund Revenues 101 Recreation Impact Fund Revenues 103 Police Impact Fund Revenues • Fire Impact Fund Revenues Road Impact Fund Revenues Art Impact Fund Revenues PGA Flyover Fund Revenues Burns Road Improvements Fund Revenues Projected Permit/ Impact Fee Activity GENERAL GOVERNMENT City Council Administration Finance Human Resources General Services Growth Management PUBLIC SAFETY Police Fire COMMUNITY SERVICES • Public Works Parks Recreation CAPITAL IMPROVEMENTS PROGRAM DEBT SERVICE GLOSSARY u 105 107 109 111 113 115 117 118 123 131 137 142 144 152 159 165 174 180 188 223 227 • HOW TO USE THIS DOCUMENT The fiscal year 2003 Proposed Budget Document is organized into eight sections. These are the Introduction, Budget Summaries, General Government, Public Safety, Community Services, Capital Improvements Program, Debt Service and Glossary. INTRODUCTION The Introduction begins with the Budget Message from the City Manager. The Financial Policies and the City Council Policy Agenda immediately follow this section. The Financial Policies, which are concurrently adopted with the budget, serve as a guide in preparation and administration of the budget. The City Council Policy Agenda provides the overall direction for City programs and services. BUDGET SUMMARY The Budget Summary section provides the reader with a quick overview of the City's fiscal year 2003 Proposed Budget. This section includes summaries of revenues by category and expenditures by department for each of the City's major operating funds: General, Golf Course, Fleet Maintenance, Gas Tax, Recreation, Impact Fees (Police, Fire, Recreation, Road, and Art), Capital Project Funds (Burns Road and PGA Flyover), and Police Training Fund. The section also includes a detailed discussion of revenue estimates and rationales for each of these funds, a discussion of the General Fund • reserves and five -year revenue and expenditure projections. GENERAL GOVERNMENT This section presents the operating budgets for the following departments: City Council, Administration, Human Resources, Finance, and Growth Management. Each of the cost centers, or activities, within each department are included in this section. Each departmental section includes the following: • Organizational Chart • Departmental Description • Summary of Personnel • Performance Measurements • FY 2003 Goals and Objectives • Budget Category Summaries • Budget Category Explanations Beginning in the fiscal year 2004 budget, each department will also list their achievements in accomplishing their prior year objectives. The above format will also be found for each of the departmental summaries throughout the budget. is • • PUBLIC SAFETY This section presents the operating information for the Police Department and Fire Department. Also included are the Police and Fire Impact Funds. COMMUNITY SERVICES This section presents the operating budgets for the various departments and activities that comprise the Physical Environment and Culture /Recreation cost centers within the City. These include Public Works, Parks, and Recreation. Included in Public Works is the Fleet Maintenance activity, which is an Internal Service Fund, and the Gas Tax Fund, which is a Special Revenue Fund. Included in Recreation is the Recreation Special Revenue Fund, and the Golf Course, which is an Enterprise Fund. Also included are the Recreation, Road, and Art Impact Funds, along with the Burns Road and PGA Flyover Capital Project Funds. CAPITAL IMPROVEMENT PROGRAM This section presents detailed descriptions of proposed capital purchases for each operating fund for fiscal year 2003. Also included is a discussion of effects on operating costs, identification of funding sources and five -year capital outlay projections. DEBT SERVICE This section presents a brief discussion of the City's debt policies, along with outstanding principal balances and current year debt service requirements for all debt issues. GLOSSARY This section presents definitions of terminology used throughout the document that may assist the reader in better understanding the budget. 2 City of Palm Beach Gardens Proposed Comprehensive Annual Operating and Capital Improvements Budget Fiscal Year 2002/2003 Mayor Eric Jabhn Council Members Carl Sabatello, Vice Mayor David Clark, Mayor Pro -Tem Annie Marie Delgado Joseph Russo City Manager • Ronald M. Ferris City Attorney Consulting Engineers _ Watterson Hyland &z Klett LBF&tH, Inc. Department Heads City Auditors Haas Diaz &z Co. Assistant to the City Manager .................................. ............................... .........................Sheryl Stewart Community Services Administrator .............................................. ............................... Jack Doughney CityClerk ............................................................................ ............................... .......................Patricia Snider FinanceAdministrator ................................................... ............................... ...........................Allan Owens Human Resources Administrator ............................ ............................... ...........................Hank DuFour Growth Management Administrator ........................... ............................... ........................Charles Wu Chiefof Police ...................................................................................... ............................... James Fitzgerald FireChief ................................................................................. ............................... ...........................Pete Bergel Note of Appreciation • We would like to thank all staff members for their contributions during the preparation of this year's budget document. (561) 799 -4113 3 ci.palm- beach- gardens.fl.us r� .7 MISCELLANEOUS STATISTICS Form of Government: The City of Palm Beach Gardens operates with a Council- Manager form of government, pursuant to the City charter. The Council consists of 5 Palm Beach Garden's residents elected to serve 3 -year overlapping terms. The City Manager is appointed by the City Council. Location and Area: The City of Palm Beach Gardens is located in the southeast part of Florida, approximately 7 miles north of West Palm Beach and 70 miles north of Miami. Current land area is 55.93 square miles, making it the largest land area in Palm Beach County. Police Protection: The Palm Beach Gardens Police Department is committed to establishing close ties and responding to the needs of the community. The 2003 budget includes 102 sworn personnel and 32 civilian full -time employees. The Chief of Police oversees the operation of the department, which is organized into 3 bureaus: Administrative Operations, Uniformed Operations, and Special Operations. Fire Rescue Services: Palm Beach Gardens Fire Rescue is a full service fire rescue department and provides both fire and emergency medical services. The 2003 budget includes 123 full -time employees and operates out of 4 fire stations. A fifth fire station is planned for fiscal year 2003. Parks and Recreation Facilities: Palm Beach Garden residents can enjoy a variety of recreational programs and activities for all ages and abilities. Amenities include approximately 168 acres of parkland, 10 soccer fields, 2 roller hockey rinks, 19 ball fields, 16 tennis courts, 8 playgrounds, aquatic center, and a municipal golf course. In an effort to continue to offer the residents of Palm Beach Gardens the finest parks and recreational services, the 2002 and 2003 budgets address numerous capital improvements: Plant Drive Park — This project includes the construction of a concession stand with restrooms, replacement of the roller hockey rink dasher boards, basketball court and a skate park. Westminster Park — This project includes new landscaping, a water feature, restroom facilities, bocce court, shuffleboard courts, and reconstruction of the jogging trail. Lilac Street Athletic Facility — This project includes the construction of a baseball facility for use by the Palm Beach Gardens High School and is being funded and constructed by the Palm Beach County School District. Mirasol Community Park — This project includes the installation of basketball courts, baseball field, volleyball courts, landscaping, playground, pavilion, and picnic areas. This project is being funded by Taylor Woodrow Communities at Mirasol, Ltd. 4 is • District Park — The Master Plan developed by Palm Beach County includes construction of a 50,000 s.f. community center, water park, multi- purpose field with lights, park equipment and storage facility, amphitheatre with restrooms, court complex (volleyball, racquetball, basketball, roller hockey rinks, shade structure, and restroom facilities), group picnic area, family picnic area, and upland nature trail. Estimated construction costs are $19,998,500 which is tentatively scheduled to be included in a bond referendum in November 2002. The agreement with Palm Beach County calls for project commencement by April 2003. Building Activity: The City of Palm Beach Gardens has developed approximately 65% of the buildable area. For the fiscal year ending September 30, 2001, the building department issued 3,262 permits for total construction value of $170,899,683 5 CITY OF PALM BEACH GARDENS CITIZEN BOARDS AND COMMITTEES • • Is- Many of the citizens of the City of Palm Beach Gardens volunteer their time and expertise to serve on boards and committees. They play an integral part in shaping and preserving the quality of life that is uniquely the Gardens. ART ADVISORY BOARD BEAUTIFICATION AND ENVIRONMENTAL BOARD EDUCATION ADVISORY BOARD PARKS AND RECREATION ADVISORY BOARD PLANNING AND ZONING BOARD 0 • • • City of Palm Beach Gardens Organization Chart 7 • July 3, 2002 The Honorable Mayor and City Council City of Palm Beach Gardens Palm Beach Gardens, Florida 33410 Honorable Mayor and Members of the Council: Pursuant to Article VI, Section 6- 1(c)(2) of the Charter of the City of Palm Beach Gardens, I hereby submit the operating and capital budget for fiscal year 2003. As the City's financial and spending plan for the year, the adoption of the budget is undoubtedly the single most important action taken by the Council each year. It authorizes the resources and establishes a plan and direction for our programs and services for the coming year and during our five -year capital improvement program. ACCOUNTING AND BUDGET FORMAT This year's accounting and budget format has been modified substantially in order to adopt a budget on a basis consistent with Generally Accepted Accounting Principles (GAAP). In prior years, the City's financial statements were prepared using a non -GAAP is method whereby encumbrances outstanding at year -end were expensed, rather than carried over to the new fiscal year. This required numerous audit adjustments to reconcile expenditures per the audit to expenditures per the City's financial statements. In order to implement the GAAP basis for budgeting, all financial resources, including not only expected newly generated revenue, but also estimated unreserved fund balances available to be carried over to fiscal year 2003, are reflected in the budget document. At the conclusion of fiscal year 2002, open encumbrances and contracts that are reserved in fund balance will be re- appropriated as the new fiscal year is opened. Estimated unreserved balances will be adjusted to actual when the annual audit is completed. This will not only allow the budget to reflect the GAAP basis by reporting expenditures in the year actually incurred, it will also allow the document to be a more fluid, less rigid and static budget, one that more accurately reflects the total financial picture of the City of Palm Beach Gardens throughout the year. For a more thorough discussion and explanation of the budgetary basis, please see the section "Explanation of Budgetary Basis" on page 27. For a detailed discussion on the format of the budget document, please see the section "How to Use This Document" beginning on page one. STRATEGIC MANAGEMENT As the City of Palm Beach Gardens moves into the 21s' Century, we realize that there are many significant factors that will affect the financial stability and quality of life of our citizens. To address the needs of our residents, both present and future, the City • embarked upon an intensive visioning process, which included input from and hard work by many: the City Council, the Blue Ribbon Visioning Committee, City Staff and many, 8 • many citizens of Palm Beach Gardens. The resultant document, "Our Vision — A Strategic Plan," presents a preferred vision of the future of the City of Palm Beach Gardens. It was through this process that goals and objectives were identified and strategies developed to translate that vision into reality. Along with the City's Comprehensive Plan, which provides the blueprint for growth in our City, and the annual budget document, which provides the financial plan for the City, the Visioning plan is the third link of the foundation upon which our City grows and prospers. THE FY 2003 BUDGET: A FINANCIAL STRATEGY AND LONG -RANGE PLAN While there certainly are challenges that lay ahead for us, there is also reason for optimism. Central to this optimistic theme is the financial condition of the City, which has improved significantly since the fiscal year ended September 30, 2000. At that time, the City's undesignated fund balance was $1,070,069, or 3.5% of that year's expenditures. Our projected General Fund reserve for fiscal year 2003 is $4.5 million dollars, which is 11 % of budgeted expenditures. This is due largely to the Council's focus recently on the management of the City's fiscal affairs, coupled with significant development projects. This development, attributed primarily to the recent sale of the MacArthur Foundation's remaining property in the City, has been carefully planned by Council, paying particular attention to the quality of life of our citizens through analysis of impacts such as traffic, environment, and public safety. An example of this is the Forbearance Agreement with the developers that allowed the Council to mobilize and carefully plan for the tremendous amount of growth that they knew was coming. It also allowed the City to realize financial benefits, aside from the increased tax base, such as impact fees and • developer contributions. Our projections indicate future revenues from this development in the form of ad valorem, communication services taxes, franchise fees and state revenues will be a significant factor in balancing future budgets. As mentioned before, the Council has also taken steps to improve the fiscal control and accountability of the City. A primary example is the Council's ability recently to assemble a strong, cohesive, management team; one that works together to accomplish the Council's policy agenda, while adhering to budgetary constraints. One example of this is the City -wide Fleet Maintenance Committee, and its analysis and review recently of the lease- purchase and assigned vehicle program in the Police Department. This committee meets regularly to review all equipment purchases of the fleet and helps to formulate policy and procedures in order to ensure the most cost effective operation. Another illustration of Council's pro- active approach to address the financial condition of the City is the formation of the Budget Oversight Committee. This staff committee has proven to be an effective means of analyzing financial activities, such as review of the proposed lease - purchase of assigned police vehicles. Other processes that they will be working on with us in the coming weeks are the golf course operation and analysis of alternatives for citywide software solution. The Council has also taken a leadership role and a pro- active approach to solving the issue of storm water /drainage improvements and maintenance through the creation of a Blue Ribbon Committee to examine this issue, which is one of the most significant quality of life, as well as fiscal, items facing the City, both now and for years to come. • Lastly, we are optimistic because the City Council, staff and community members have taken a pro- active approach in developing long -range goals, through the creation of the E 0 visioning plan, which provides the road map that guides staff in the development of this and future budgets, in order to transform the goals into reality. In order to develop the financial strategy for the coming year, the following areas were reviewed: 1. The City's current year budget and actual historical data regarding revenues and expenditures. 2. An analysis of the City's General Fund revenues, current taxable valuation and projected impacts from the commercial development along the PGA Corridor as well as new residential developments, such as Mirasol. 3. The five -year capital improvement program. 4. Five -year projections of revenues, expenditures and available fund balances. 5. An analysis of financial policies as they relate to desired unreserved fund balance levels. The recommended level, as set forth in the Financial Policies section, is 5- 15% of operating expenditures. 6. Direction from Council as set forth in the Visioning document. The preparation of the financial strategy for fiscal year 2003 represents but one small step in the implementation of the Visioning plan; in fact, the formulation of the strategic plan for future years is an ongoing process, and must be factored into the budgeting equation and financial projections each year. SUMMARY OF BUDGET For the coming fiscal year, we are proposing an operating millage rate of 5.9 mills, and a debt service millage rate of .35 mills, for a total of 6.25 mills. This is an increase of .08 mills, or 1.3 %, over the current year total millage rate of 6.17 mills. The General Fund revenues and non - revenue sources totals $45,490,960. This is inclusive of an estimated beginning balance available of $4,196,428. Expenditures and reserves total $45,490,960, including $40,994,532 in operating and capital outlay, $300,000 in general contingency, and $4,196,428 in reserves. Total Expenditures/Reserves $45,490,960 General Contingency Reserves Transfers 0.7% 9.2% 0.8% Debt 4.1% Capital 7.5% Operating Person 19.4% 58.3% Total Revenues /Sources $45,490,960 Transfers Franchise Fees 1% 6% User Fees Prior Year Balance Fines & Forfeitures 3% 9% 1% State Revenue 8% Communication Tax Other 2% 5% Licenses and Permits Ad Valorem 6% 59% 10 • SIGNIFICANT FACTORS AFFECTING BUDGET DEVELOPMENT Other significant factors affecting the formulation of the fiscal year 2003 budget include: Notification of a 13% increase in the value of taxable property within the City, from $4,001,792,222 to $4,534,858,826. Based on this figure and the new construction total of $152,531,674, the rolled -back rate equals 5.27487. Based on the proposed operating millage rate of 5.9 mills, this represents an increase of 2.13% from last year's operating rate of 5.7765. The proposed debt millage rate of -35 mills represents a decrease of 10.6% from the current year rate of .3914 mills. As mentioned previously, the net change in the total operating and debt service millage is an increase of 1.3 %. 2. No charge for garbage or trash collection. The only fee paid by our residents for these services is to the Palm Beach County Solid Waste Authority for disposal, via non -ad valorem assessments on their tax bills. The City pays the contractual fees for collection from ad valorem revenues. 3. No utility service taxes. 4. No storm water assessments or taxes. • 5. Funding for salary adjustments per collective bargaining agreements for Police, Fire, and Public Works /Parks is provided. Funding is also provided for merit increases for other general non - collective bargaining employees. 6. Funding for eleven (11) new police officers; twenty -four (24) new firefighters for Station #5 when operational next year; one (1) accountant position to address new financial reporting requirements and audit issues; one (1) occupational license clerk in Growth Management to allow for the transfer of that function from Finance; one (1) plans reviewer as required by state law; and one (1) network specialist in the Police Department to address the expanding needs of the department. 7. Reorganization of the Fire Department is proposed for fiscal year 2003. While the department has grown over 200 percent over the last eight (8) years, the command and administrative staff levels have remained the same. The proposed reorganization will be accomplished through the reclassification and promotion of current personnel, the elimination of six (6) captain positions, and the addition of four (4) new positions. The elimination of the captain positions will flatten the organizational structure, which will increase the ability to step up personnel, thereby decreasing overtime expenditures. The cost of the proposed reorganization is $104,000, offset with an estimated savings of $130,000 in overtime, resulting in a net savings of $26,000. • 8. The reorganization that occurred in fiscal year 2002 that transferred Resident Services from Administration to Community Services is reflected. Also, the creation of the new activity of Marketing and Economic Development in 11 Special Facilities Division Director position in fiscal year 2002. In Public Works, • the reclassification of the Public Works Director to one of Civil Engineer is also reflected. By doing this, we have reduced our general engineering budget from $300,000 to $150,000. • is GENERAL ECONOMIC SETTING: REVENUE & EXPENDITURE HIGHLIGHTS REVENUES: GENERAL FUND REVENUES: The following tables highlight ten years' data for each major category of General Fund revenues. The first eight years illustrate actual historical data, fiscal year 2002 represents estimated actual amounts, and fiscal year 2003 is the proposed budget for next fiscal year. Property Taxes Property taxes comprise 59% of the General Fund revenues and sources. The proposed operating and debt service property tax rate for fiscal $30,000,000 year 2003 is $6.25 per $25,000,000 $1,000 of assessed $20,000,000 valuation. This represents a 1.3% increase from the $15,000,000 fiscal year 2002 rate of $10,000,000 $6.1679. Based on this $5,000,000 total proposed operating $0 and debt service millage, 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 an owner of a home valued at $175,000, less the homestead exemption of $25,000, would see a $12 increase in their total annual City tax bill. At the proposed rate of 6.25 mills, an additional $3.7 million should be generated from property taxes in fiscal year 2003. 12 • n U Other Locally Levied Taxes Other locally levied taxes (communication services $4,000,000 tax and franchise fees) $3,500,000 comprise 8% of the $3,000,000 General Fund operating $2,500,000 revenue of the City for $2,000,000 fiscal year 2003, and are $1,500,000 projected at $3,650,000, $1,000,000 an increase of $150,000 $500,000 over fiscal year 2002 $0. 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 actual amounts. Significant within this category is the communications services tax, which was enacted in fiscal year 2002 by the State. This tax replaced the cable and telephone franchise fees that were previously remitted directly to the City by the vendors. The new system requires the vendors to remit taxes collected to the State, and the State in turn disburses funds to each government entity based on the conversion rates that were adopted. Projections from actual receipts for the first six months of fiscal year 2002 indicate a significant increase of $390,000 over the 2002 budget. Intergovernmental Revenue Included in this category $2,500,000 are state sales tax, $2,000,000 revenue sharing, mobile $1,500,000 home licenses, alcoholic $1,000,000 beverage licenses, and $500,000 county occupational $o licenses. Estimated 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 actual amounts for fiscal year 2002 are down from the budget, as per revised estimates earlier in the year from the State. These revisions are a result of the decrease in travel and tourism from the effect of the September 11th incident. Due to future uncertainties in this area, fiscal year 2003 is conservatively budgeted at approximately the same amount as the estimated revenue for fiscal year 2002. 13 • Fines and Forfeitures 0 0 $400,000 $350,000 Fines and forfeitures $300,000 account for 1 % of the $250,000 General Fund budget, and consist of $200,000 distributions from the $150,000 Clerk of the Court for $100,000 traffic violations, parking $50,000 fines, and code $o enforcement fines. 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Estimated revenues are down slightly from fiscal year 2001 actual amounts. These revenues fluctuate from year to year depending on the levels of activity. Fiscal year 2003 is conservatively budgeted at approximately the same as fiscal year 2002 estimated actual amount. Licenses and Permits Licenses and permits account for 7% of the $2,500,000 total General Fund $2,000,000 budget. Included in this category are City $1,500,000 occupational licenses $1,000,000 and building permits. The substantial $500,000 increase in this category is due to the $0 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 increased amount of building permits from the development occurring within the City. This activity is forecast to continue in fiscal year 2003, resulting in an increase of $100,000 in building permits over the fiscal year 2002 estimated actual totals. 14 • • • User Charges $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 actual amounts for fiscal year 2002. Interest Income Interest income accounts for 1% of the total revenue of the General Fund. Estimated revenue for fiscal year 2002 is down substantially due to the recent drop in interest rates. This trend is forecast to improve slightly next year. Miscellaneous Revenues Charges for services contribute 3% of the total revenue for the operations of the City. Included in this category are Emergency Medical Service transports, fire inspection fees, and application filing fees. Revenues are conservatively budgeted at approximately the same as the estimated Wills I R R! 400,00 $300,00 $200,00 10000 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Miscellaneous revenues $2,000,000 account for 5% of the $1,800,000 total General Fund $1,600,000 revenue for the operation $1,400,000 of the City. This source $1,200,000 $1,000,000 consists of revenue not $800,000 classified elsewhere. $600,000 The major component of $400,000 this category is the $200,000 inclusion of $1,700,000 $o from Watermark 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Communities, Inc. as stipulated in the Forbearance Agreement for the construction and first year operating costs of fire /rescue Station #5, which results in the large increase for fiscal year 2003. More detailed information regarding each of the above categories of revenues can be found in the "Budget Summaries" section. 15 • • GENERAL FUND EXPENDITURES: The City's fiscal year spending plan emphasizes a long -term goal of maintaining financial stability. All expenditures in the fiscal year 2003 budget reflect the spending priorities proposed by staff in order to accomplish the Vision Plan established by Council. Through the adoption of the proposed policy agenda and through strict adherence to the financial policies that provide the framework through which resources are allocated to allow staff to accomplish the Council's Vision Plan, linkages will be built between each department's goals and objectives and the overall policy agenda. This will provide a guide and plan for achieving Council's Vision Plan, as well as a method of measuring our performance in achieving these goals. Following this section is a complete overview of the recommended financial policies and policy agenda for Council's consideration and adoption for fiscal year 2003. General Government Expenditures The General Government category includes the departments of Council, Administration, Human Resources, Finance, General Services, Growth Management, and General Obligation Debt Service. 1994 1995 1996 1997 1998 1999 2000 2001 2002 Total operating costs for these departments decreased by 3% over the fiscal year 2002 budget amount. Included in this total are the normal salary adjustments for merit, increased insurance costs, a plans reviewer position, one additional accountant, and an occupational license clerk in Growth Management to alloy► that function to be transferred from Finance. These costs are offset by the transfer of the engineering line item to Public Works, reduction in Human Resources due to eliminatior of the line item for salary adjustments that were implemented in fiscal year 2002, and the transfer of the Community Services Administrator to the Community Service; Department. Also reflected are the transfer of Resident Services to Community Services, and the new function of Marketing and Economic Development within the Administration department. 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 16 Public Safety 2003 Public Safety includes the Police and Fire Departments. Total costs for these departments rose by 17.8% for fiscal year 2003. Included in this increase are normal • adjustments for salaries per contracts and insurance cost increases. The bulk of the increase is due to the addition of 11 additional police officers to serve the demands of our growing community, and 24 additional firefighters to staff Fire /Rescue Station #5 when it is completed next year. However, the first year cost of the operation and construction of Station #5 is covered by the contribution from Watermark Communities, Inc. (see analysis of Miscellaneous Revenue). r� U Community Services Community Services consists of those departments that comprise the following categories of Physical Environment and Culture /Recreation: Physical Environment Physical Environment consists of the department of Public Works. Public Works in the General Fund includes the activities of Community Services /Public Works Administration, Streets, Facilities, and Storm Water. Total costs for Public Works increased by 9.6% from the fiscal year 2002 budget. Included in 1994 1995 1996 1997 1998 1999 2000 2001 this increase is the transfer of Resident Services to Community Services /Public Works Administration, salary adjustments for merit and contractua requirements, and increases in health and workers compensation insurance premiums, Also reflected is the transfer of the general engineering function from Growth Management, along with reclassification of the Public Works Director to a Civil Engineer, resulting in a savings of $150,000. 2002 2003 Culture and Recreation This category consists $4,000,000 of the departments of Parks and Recreation. $3,500,000 Included within $3,000,000 Recreation are the $2,500,000 activities of $2,000,000 Administration, Athletics $1,500,000 Programs, Special $1,000,000 Events, Special $500,000 Interest, Aquatics, and Tennis. Total costs for $0 1994 1995 1996'1997 1998 1999 2000 2001 2002 2003 these departments have increased 3% over the fiscal year 2002 budget. New this year is the creation of a separate Cultural Arts function, with proposed funding for a full -time Cultural Arts Coordinator. Within the Parks department is the activity of 17 • • Park Maintenance. Funding is also provided for the operation of the Mirasol Park when it is completed early next year. Other increases are attributed to normal increases in salaries and insurance costs. GENERAL FUND RESERVES: While the entire projected subsequent year's balance sheets are not presented in this document, the most critical aspect of those financial statements — fund equities — is presented in the "Budget Summaries" section. In order to maintain our General Fund unreserved fund balance at or above the minimum 5% suggested in the Financial Policies section, our operating tax rate is projected to increase to 6.20 mills in fiscal year 2004, with slight increases each year thereafter, up to 6.67 mills in fiscal year 2007. Assuming our General Obligation Debt Service remained constant, our Debt Service millage should decrease to .26 by fiscal year 2007. When combined, our total projected millage rate of 6.93 by fiscal year 2007 represents an increase of .68 mills, or 10.9 %, over fiscal year 2003. However, these projections can and will change and will be updated annually to reflect current economic trends and the status of current and projected development projects, along with any operational changes, such as operating and debt service due to new or expanded services. A more detailed analysis of General Fund reserves is presented in the budget projection summaries in the following section. ENTERPRISE FUND REVENUE AND EXPENSES: This enterprise fund is used to account for the municipal golf course operations of the City. Total expenses have decreased by $91,185 or 5% over the fiscal year 2002 budget. This is attributed to the enhanced controls the City has implemented since assuming management of the golf course in December 2001. Normal increases for salary adjustments and insurance costs have been funded, offset by savings in variable costs such as part -time salaries, and the elimination of the prior management fees. Also funded is the debt service on the Series 2001 refunding bond issue. This issue refunded the Series 1990 Revenue Bond issue, resulting in substantial savings to the City. ENTERPRISE FUND OPERATING REVENUES. EXPENSES & RETAINED EARNINGS (DEFICIT) 1994 1995 1996 1997 1999 1999 2000 2001 2002 2003 ■ Revenue ■ Expenses ■ Deficit MMMMM The chart to the left illustrates the operating revenue, expense, and accumulated deficits over a ten - year period through fiscal year 2003. The data presented are on a budgetary cash • • flow basis, that is, operating expenses without depreciation, amortization, or debt service. Revenues include only operating revenue, and exclude transfers and interest income. Although operating revenues have exceeded operating expenses on a cash basis, the fund has incurred net losses, after depreciation and amortization, every year since its inception in fiscal year 1989, as illustrated in the above chart. This is due to high debt service and the charge for depreciation. Staff assumed management of the course in December, 2001, and is currently researching options to review with our Budget Oversight Committee, for consideration by Council during the budget hearings this year. OUTSTANDING ENTERPRISE FUND DEBT The graph to the right depicts the outstanding Enterprise Fund debt over a ten -year period. $8,000,000 In 1990, the City issued $8,115,000 of Revenue $7,000,000 Bonds to reimburse for $6,000,000 the cost of development 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 and construction of the golf course. This debt was gradually reduced until fiscal year 2001, when it was refunded with much lower interest rate debt. This refunding resulted in an economic gain of $825,715. ENTERPRISE FUND DEBT SERVICE TO EXPENSES Percent 100 50 0 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 The graph on the left reflects a decrease in the ratio of debt service to expenses. The downward trend is due to the reduced debt service from the refunding of the Series 1990 debt with the Series 2001 issue. Additionally, management fees have been eliminated with the assumption of the regular day -to -day management of the operation by staff. This graph includes both principal and interest in total debt service. 19 • ENTERPRISE FUND DEBT SERVICE COVERAGE Debt Service Coverage is the ratio of revenues less operating expenses (excluding depreciation Times and amortization) to bonded debt 1 requirements. Our bond 0.5 covenants state that no 0 Ratio additional debt obligations 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 may be issued unless available non -ad valorem revenues exceed maximum annual debt service by at least 1.5 times. As the chart indicates, our coverage ratio since the refunding of the Series 1990 debt issue shows a reversal of the downward trend both for the estimated actual and proposed budget for fiscal years 2002 and 2003, respectively. GAS TAX FUND REVENUES AND EXPENDITURES This special revenue fund is used to account for the receipt of local option gas taxes, which are legally restricted for transportation related expenses. Total estimated newly • generated revenue for fiscal year 2003 is $620,000. Total operating expenditures are $150,000, with $540,000 for various street and sidewalk projects. RECREATION FUND REVENUES AND EXPENDITURES • This special revenue fund is used to account for program revenues generated from the various recreational activities offered by the City. Total estimated revenues are $1,275,399. Operating expenditures total $1,028,731. Also included is an operating transfer to the General Fund of $241,118. FLEET MAINTENANCE FUND REVENUES AND EXPENSES This internal service fund is used to account for the operation of the City's vehicle maintenance facility. Total estimated charges to City departments equal $1,417,329, and Interest Income and Miscellaneous Revenue total $35,000. Total projected expenditures for the Fleet Maintenance Fund are $1,452,329, including an operating transfer to the General Fund of $51,225. I• • • CAPITAL PROJECT FUNDS REVENUES AND EXPENDITURES The City collects impact fees for the following Capital Project Funds: Recreation, Police, Fire, Art, and Transportation. Total estimated impact collections, based on an analysis with Growth Management of current and projected development, are as follows: • Recreation $1,967,930 • Police 169,630 • Fire 355,760 • Art 160,000 • Transportation 877,110 Total $3,530,430 Expenditures from these funds include $214,500 from the Recreation Impact Fund for parks equipment; $178,000 from the Police Impact Fund for mobile data terminals and software for additional vehicles; and $191,100 from the Fire Impact Fund for various equipment related to the new Station #5. The Transportation Impact Fees are earmarked to fund debt service related to Burns Road improvements; however, capitalized interest will meet the debt service obligations through fiscal year 2003. Therefore, anticipated revenues will be held in reserve for future appropriation. There are also no specific appropriations recommended for the revenue from the Art Impact Fund; therefore, the Council also holds these funds in reserve for future allocation and appropriation. • Two Capital Project funds, other than Impact Fees, are also reflected in the proposed fiscal year 2003 budget. These are the Burns Road and PGA Flyover Capital Project Funds. Expenditures in the Burns Road Fund total $416,665, which is the projected debt service for fiscal year 2003, and will be paid from capitalized interest. Any unspent funds relating to the Burns Road construction project will be re- appropriated at the conclusion of fiscal year 2002. The PGA Flyover Fund was established to account for the State road improvement project to construct a flyover on PGA Boulevard. The City advanced money to the State in fiscal year 2001 to fund enhanced architectural features and amenities. Our auditors reported this advance as a prepayment, to be recognized as an expenditure as the project is completed. However, for budgeting purposes, the expenditure was reflected on a cash basis, and was reported in fiscal year 2001. The only item budgeted in the PGA Flyover Fund is debt service in the amount of $173,326. CAPITAL OUTLAY The fiscal year 2003 Capital Improvement Program for all funds totals $5,022,204. The General Fund portion totals $3,413,904, the Fleet Maintenance Fund totals $394,700, the Impact Fee Funds total $583,600, the Golf Course totals $90,000, and the Gas Tax Fund total $540,000. There are no projected borrowings to fund any of the proposed capital items. All items are being funded with current year revenues or projected reserves. A complete detail of all capital items contained within the budget can be found under the "Capital Improvement Program" section. 21 GENERAL OBLIGATION DEBT ANALYSIS The graph to the left depicts the level of indebtedness over a ten -year period. The $20,000,000 chart indicates there was no $10,000,000 general obligation debt through fiscal year 1996, $0 with increases through fiscal 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 year 2000. This was due to the series of. debt issued from 1997 through 2000 for the municipal complex. After fiscal year 2000, debt remains stable and shows a gradual decline as the debt is amortized. BONDED DEBT SERVICE TO EXPENDITURES The graph to the right depicts the ratio of bonded debt principal and interest to Percent total actual or estimated General Fund Operating 10 • expenditures. As the debt service remains stable after 5 fiscal year 2000, the ratio of debt service to total 0 expenditures gradually 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 decreases. The City's low ratios reflect a strong financial picture. This analysis is based on current debt levels, which may change in the future. BONDED DEBT PER CAPITA The graph to the left represents general bonded debt per City resident. For $600 the period shown, per capita $400 bonded debt increased substantially beginning in $200 fiscal year 1997, and shows a $o steady trend upward as 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 subsequent bonds were issued through fiscal year 2000, as the municipal complex was constructed. • Subsequently, the per capita debt shows a gradual decrease due to the amortization of the debt, coupled with an increase in population. Again, this chart is based on current 22 levels of debt. This analysis will be re- evaluated each year and may change from year • to year. The preparation of the proposed fiscal year 2003 budget was a formidable task that would not have been possible without the efforts of the Finance Department, all City department heads and staff. It is through their combined efforts that I am able to present this document to the City Council, and I want to express my sincere appreciation for all of their collective efforts. Sincerely, Ron Ferris City Manager • 23 SUMMARY OF BUDGET PREPARATION PROCESS Budgeting System The fiscal year for the City of Palm Beach Gardens begins on October 1 of each year and ends September 30 of the following year. This is mandated by Florida Statutes. Therefore, City Code requires the Council to adopt, by ordinance, the budget on or before the thirtieth day of September of each year of the coming fiscal year. The budget may be amended in three ways. An intradepartmental or interdepartmental transfer within the same operating or capital fund may be authorized by the city manager. A transfer between different operating or capital funds may be authorized initially by the city manager, subject to approval within 30 days by resolution adopted by the City Council. The third way is a transfer from the contingency account of the City Council, which may be authorized only by resolution adopted by the Council; except that, in the event of an emergency declared by the manager, such a transfer may be made initially upon authorization of the manager, subject to approval within 30 days by resolution adopted by the Council. The budget process itself begins in the month of February prior to the coming fiscal year. During this time the Finance Department collects information on expected revenue as well as uncontrollable changes in expenditures. This information is put into • the format of budget instructions and assists departments with their budget requests. These instructions contain the procedure for calculating salaries, overtime, social security, pension, health insurance, worker's compensation, and many other operating costs. The budget requests are submitted on forms developed by the budget office to maintain consistency. The forms contain two prior years' actual data, the current year estimated actual, current year budget, requested amount for the coming year, and projections for four additional years. The departments describe the expenditures on the line item justification form which follows the departmental breakdown of the line items. In addition to requesting dollars, the departments must submit departmental objectives that provide a strategy linked to the City's overall goals and policy agenda. The departments must also provide current year achievements and organization charts that identify changes from the previous year. The above mentioned items are included in both the proposed and final budget documents. In the next packages, the departments submit requests for necessary capital outlay and capital improvement projects. Items that qualify as capital outlays are those that cost more than $750 and result in a fixed asset for the City. Each department submits requests in order of priority. These include cost and description, as well as justification for the need. Capital Improvement Projects (CIP) are forecast in the 5 -year Capital Improvement Program document. This allows the need to be known in advance. In addition, the 5 year CIP contains a funding plan for the projects included. The department must re- submit and re- justify the need for the project during the budget process. The projects are listed in order of priority and include cost and description. is Approved capital outlay and capital improvements are incorporated into the budget. 24 • The City Manager and Finance Administrator review the departmental requests, meet with the departments, and fund what is deemed necessary. The proposed budget is then submitted to Council. The Council conducts budget workshops to discuss the requests. Changes are made to the budget as per the Council's instructions. The proposed budget is then revised incorporating these changes. Two public hearings are held prior to September 30. The final budget and millage rate are adopted by ordinance at the second public hearing. Trim Procedures By July 1st each year the Property Appraiser certifies the tax rolls for the City on form DR -420. This roll is used in formulating the proposed millage rate for the coming year. Thereafter the following time table must be adhered to: • Within 35 days the City Manager must have submitted the proposed budget to Council and delivered the DR-420 to the Property Appraiser. • Between 65 -80 days from date of certification (September 3 -18) the City must hold a tentative budget and millage hearing. This hearing cannot be held sooner than ten (10) days following the mailing of notices by the property Appraiser (August 24th). • Within fifteen (15) days of the tentative budget and millage hearing (September 18- October 3) the City must advertise a final hearing on the budget. . Not less than two (2) or more than five (5) days after the advertisement (September 20- October 8), a final hearing adopting the budget and millage is held. • • Within three (3) days after adoption, the City must certify the adopted millage to the Property Appraiser and Tax Collector. • Within three (3) days after receipt of final value, as discussed below, the Finance Administrator completes form DR -422 and returns to the Property Appraiser. • Within thirty (30) days of final millage and budget adoption, the City must certify compliance with Section 200.065 and 200.068, F.S., to the Department of Revenue. After Value Adjustment Board (VAB) hearings are held, the Property Appraiser will certify the final adjusted value to the City. This happens after the Tax Collector mails the tax bills in November, as opposed to waiting until the VAB hearings have been held before billing. This could happen if the Tax Collector chose not to extend the tax rolls. If this were to happen, bills would not be mailed until all VAB hearings had been held; however, the City would then have the ability to administratively adjust its millage rate if the final value varies from the initial certification by more than one (1) percent. 25 • City of Palm Beach Gardens Budget Preparation Process Start Distribute Budget Manuals and Forms 2/05/02 Departments Prepare Budget Request 2106102 - 3/11/02 Review of Department Budgets 3/11/02 - 4105102 Preparation of Budget Document 4/08/02 - 6/20/02 Present Draft Document to Budget Oversight Committee 6/20/03 Property Appraiser Certifies Tax Roll 7101/02 Submit Document to Council 7/18/02 City Advises Property Appraiser of Proposed Millage and Rollback Rates 7/31102 First Public Hearing on Budget xx/xx/02 Public Hearing Adopting Final Budget and Millage Rate 91xx/02 Submit Final Adoption Ordinance to Property Appraiser, Tax Collector and Department of Revenue 9 /x)/02 Submit Certificate of Compliance to Division of Ad Valorem Tax 10/01/02 End 26 • EXPLANATION OF BUDGETARY BASIS This budget is adopted on a basis consistent with Generally Acepted Accounting Policies (GAAP) with the following exceptions: Depreciation is not budgeted in the Proprietary Funds Principal payments on long -term debt and capital outlay purchases in the Proprietary Funds are presented as expenses The GAAP basis of accounting for governmental funds is the modified accrual method. Revenue and other governmental fund financing resource increments are recognized in the accounting period when they become susceptible to accrual - that is, when they become both "measurable" and "available" to finance expenditures of the fiscal period. The following funds are budgeted using the modified accrual basis of accounting: General, Special revenue, and Capital Projects Funds. Budgets have been prepared for the following Special Revenue funds: • Recreation • Local Option Gas Tax • Police Training • Within the Capital Projects Fund category, budgets have been prepared for the following funds: • Recreation Impact • Police Impact • Fire Impact • Arts and Culture Impact • Road Impact • PGA Flyover Capital Project • Burns Road Capital Project • Communication and franchise taxes, licenses and permits, fines and forfeitures, charges for services (except those that are measurable) and miscellaneous revenue (except investment earnings) are recorded as revenue when cash is received because they are generally not measurable until actually received. Investment earnings are recorded as earned since they are measurable and available. Where grant revenue is dependent upon expenditures by the City of Palm Beach Gardens, revenue is accrued when the related expenditures are incurred. Property tax revenues are recognized when they become available. Available means when due, or past due and receivable and collected generally within 60 to 90 days after year end. Property taxes are levied on October 1 of each year; tax bills are mailed November 1 and must be paid by the following March. Taxes not paid are declared delinquent and tax certificates paid after September 30 are recorded as delinquent tax revenue in the fiscal year received. Taxes are not paid in advance. 27 • Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Exceptions to this general rule include: (1) accumulated unpaid leave pay which is not accrued; and (2) principal and interest on general long -term debts which are recognized when due. C7 • The City maintains the following two Proprietary Funds for which budgets have been prepared: • Enterprise Fund (Golf Course) • Internal Service Fund (Fleet Maintenance) For financial statement purposes, the Proprietary Funds are accounted for using the accrual basis of accounting. Revenue is recognized when earned, and expenses are recognized when they are incurred. For budgetary purposes, these funds are presented on the cash basis, i.e., depreciation and amortization are not budgeted, while capital purchases and debt service payments are. The City of Palm Beach Gardens maintains budgetary controls at the fund level by the encumbrance of estimated purchase amounts or contracts. Open encumbrances are reported as reservations of fund balance on the balance sheets as of September 30th. W • CITY COUNCIL POLICY AGENDA FY 2003 The City Council's Policy Agenda and related goals are presented below. These goals were established by the Council as a result of an extensive visioning process and are found in the document, "Our Vision — A Strategic Plan." With the establishment of the Policy Agenda, staff has developed a series of action plans to accomplish the goals identified by Council and incorporated it into this year's budget. Staff's accomplishment in meeting these goals will be reviewed on a continual basis throughout the fiscal year. The following is a breakdown by major policy area of the Council's Policy Agenda, followed by a brief summary by department of the coming year's departmental objectives to address this agenda. A detailed listing of departmental objectives and performance measurements can be found in the various departmental sections of this document. To create linkages in the City which connect or gather residents and business owners of different neighborhoods and developments into a single community and which provide a sense of community. General Government Administration will implement a linkage plan for neighborhoods, shopping, schools and parks through a sidewalk/pathway system. • Public Safety The Police Department will work towards identifying areas that are experiencing increases in crime and develop an action plan to address the problem, using education /prevention programs, identification /arrest of suspects, and improved communications between police department bureaus, other City departments and other agencies as needed. Community Services The Public Works Division will strive to implement a five -year street light improvement plan to improve the safety of City streets. To increase the levels of service for City- provided services and facilities within the urban area, while maintaining fiscal responsibility_. neral Government Administration will continually review each department's service delivery methods and implement changes to ensure a cost efficient delivery system for all City services. The Finance Department will implement new accounting standards, GASB 34 in FY 2003. Department personnel will also strive to prepare quarterly financial reports within • 30 days of the each of each quarter. `4!'i • Public Safety The Police Department will enhance monthly statistical crime reports to homeowners associations within their respective developments to promote awareness and alertness to criminal activity in the community. The Fire Rescue Department will enhance service delivery to the community by staffing the new Station #5. Community Services The Recreation Division will work towards generating team sponsorships for youth sports by recruiting sponsors for 10 youth sports teams at $150 per sponsor to cover the costs of uniforms and T- shirts. To preserve land use patterns and types that currently characterize the City. General Government The Growth Management Department will work towards developing criteria for identifying and referring residents in need of home rehabilitation assistance. To encourage the provision of quality education through world class curriculum to ensure all children are prepared for real world experiences, hold the necessary skills for iobs, and continue to pursue knowledge. • Public Safety The Police Department will work towards developing and providing a DUI awareness safety program for teenage drivers. It will also develop and implement a referral program for school personnel to refer at -risk children to department youth programs. To promote economic development in the City through the expansion of existing businesses and the attraction of new industry. General Government Administration will conduct quarterly meetings of the Economic Development Advisory group and bi- monthly steering committee meetings in order to develop an economic development program designed to locate a business park within the City. The Economic Development Division will be charged with preparing a marketing packet for the City. The Growth Management Department will form an Equity Study Commission from the business community to develop recommendations for fee structure and amendments to update the licensing code. To protect the natural environment through sustainable methods and practices. General Government • Growth Management will promote the concept of a "Garden City' through landscaping and open space requirements and the approval of at least one beautification or 30 environmental project. The Department will also prepare and submit grant applications • for landscaping improvements for Northlake Boulevard and other City corridors. Community Services The Public Works Division will execute a mosquito- spraying program in compliance with regulatory standards & perform spraying operations approximately 24 times per year. To provide residents opportunities for recreation and leisure activities and other past time interests. Community Services The Parks Division will strive to provide additional staff for prime activity periods (i.e. evenings and weekends.) The Recreation Division will focus on developing a presentation, giving people a sense of what the Recreation Division is and what it has to offer to show to community organizations throughout the year with the goal of involving them in our programs. To protect the City's character of high quality housing and focus on the maintenance of existing affordable housing. General Government Growth Management personnel will create brochures on five code provisions most • commonly violated for distribution at HOA meetings and other events in the City. Personnel will also create a database of property managers of residential and commercial developments. To promote balanced water resource policies and programs which address water supply needs, flood control, preservation of environmentally sensitive areas and aquifer recharge. Community Services The Public Works Division will execute an inlet/outfall inspection program in compliance with NPDES standards. To promote the logical phasing and timing of new development, consistent with capital improvement plans and budgets. General Government The Growth Management Department will strive to process approximately eight development applications through the City's development review process each month. 31 0 FINANCIAL MANAGEMENT POLICIES Operating Budget Policies: The City will pay for all current expenditures with current revenues and fund balance. The City will avoid budgetary procedures that balance current expenditures at the expense of future years, such as postponing expenditures, underestimating expenditures, overestimating revenues, or utilizing short-term borrowing to balance the budget. The budget will provide for adequate maintenance and repair of capital assets and for their orderly replacement. The budget will provide for funding of the Police, Fire, and General Employees' defined benefit retirement plans based on the annual actuarial report. The City will maintain a budgetary control system to help it adhere to the budget. The Finance Department will prepare monthly reports of revenues and expenditures for management purposes. In addition, quarterly financial reports will be prepared for the Council. • The City will update expenditure projections for each fiscal year. Projections will include estimated operating costs of future capital improvements. Where possible, the City will integrate performance measurement, service level, and productivity indicators within the budget. The City recognizes that Enterprise Funds should be self- supporting for operating and capital expenses and receive no General Fund tax support, and will strive to achieve this goal for the Golf Course. The City will aggressively seek state and federal funds that are available for capital projects. Capital Improvement Program (CIP) Policies: The City will develop a five -year Capital Improvement Program and update it annually. The City will enact an annual capital improvement budget based on the multi -year CIP. The City will make all capital improvements in accordance with the adopted Capital Improvement Program. The City will coordinate development of the CIP with development of the operating • budget. Future operating costs associated with capital improvements will be projected and reported in the CIP and operating budget. 32 • The City will use intergovernmental assistance to finance only those capital improvements that are consistent with the Capital Improvement Program and City priorities. The City will identify the estimated acquisition and operating costs and potential funding sources for each capital improvement project proposal before submittal to the City Council for approval. Debt Policies: The City will confine long -term borrowing to capital improvement projects. When the City finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project. Where possible, the City will use revenue bonds instead of general obligation bonds. The City will follow a policy of full disclosure on every financial report and bond prospectus. The City will utilize the form of borrowing that is most cost effective, including not just interest expense but all costs, including up front costs, administrative and legal expenses, and reserve requirements. is Revenue Policies: The City will maintain, as permitted by state law, a diversified revenue base to mitigate the effects of short-term fluctuations in any one revenue source. The City will estimate its annual revenues by a conservative, objective, and analytical process. The City will project, and update annually, revenues for the next five fiscal years, as part of the CIP preparation process. Annually, the City will calculate the full direct costs of activities supported by user fees and consider such information when establishing user charges. • Non - recurring revenues will be used only to fund non - recurring expenditures 33 Reserve Policies: • The City will maintain a fund balance of 5 -15% of total budgeted resources to accommodate unanticipated expenditures, expenditures of a non - recurring nature, or unanticipated revenue declines. The City will maintain an adequate General Fund contingency account as a designation of fund balance. Investment Policies: Disbursement, collection and deposit of all funds will be appropriately scheduled to ensure the timely payment of expenditures and investment of funds. The accounting system will provide regular information concerning cash positions and investment performance. Accounting. Auditing and Financial Reportinq Policies: The accounting system will maintain records on a basis consistent with Generally Accepted Accounting Principles applicable to local government. Monthly and annual financial reports will present a summary of financial activity by major types of funds. In accordance with state law, an independent accounting firm will perform an annual • audit of the financial statements of the City and will publicly issue an opinion thereon. Purchasing Policies: • Purchases will be made in accordance with all federal, state, and municipal requirements. If there are no specific requirements, purchases will be made in the best interest of the City. Purchases will be made in an impartial, economical, competitive, and efficient manner. Purchases will be made from the lowest priced and most responsible vendor. Qualitative factors such as vendor reputation, financial condition, and quality of product, and timeliness of delivery will be considered as much as price when making purchasing decisions. Preference will be given to purchases of like quality to vendors who maintain a place of business within the City of Palm Beach Gardens. 34 FISCAL YEAR 2003 BUDGET SUMMARY GENERAL FUND $ 4,196,428 $ 41,294,532 $ 40,994,532 $ 4,496,428 ENTERPRISE FUNDS Golf - 1,718,416 1,718,416 - TOTAL $ - $ 1,718,416 $ 1,718,416 $ - SPECIAL REVENUE FUNDS Gas Tax 819,944 620,000 690,000 749,944 Recreation 5,853 1,275,399 1,269,849 11,403 Police Training 27,517 2,000 28,125 1,392 TOTAL $ 853,314 $ 1,897,399 $ 1,987,974 $ 762,739 • INTERNAL SERVICE FUNDS Fleet Maintenance 864,211 1,452,329 1,452,329 864,211 TOTAL $ 864,211 $ 1,452,329 $ 1,452,329 $ 864,211 CAPITAL PROJECT FUNDS Recreation Impact Fee 1,939,474 1,997,930 214,500 3,722,904 Police Impact Fee 178,284 174,630 178,000 174,914 Fire Impact Fee 142,014 362,760 191,100 313,674 Road Impact Fee 1,605,537 882,110 - 2,487,647 Art Impact Fee 522,569 169,000 - 691,569 PGA Flyover Capital Project 73,414 138,112 173,326 38,200 Burns Road Capital Project 316,665 100,000 416,665 - TOTAL $ 4,777,957 $ 3,824,542 $ 1,173,591 $ 7,428,908 GRAND TOTAL $ 10,691,910 $ 50,187,218 $ 47,326,842 $ 13,552,286 • 35 n Special Reve 5% Enterprise 3% BUDGET SUMMARY Fiscal Year 2003 Capital Projects Internal Service 14% General Fund 74% All Funds Total Revenue /Sources and Expenditures /Uses $60,879,128 aThe General Fund is the City's largest fund and includes governmental activities such as police, fire /rescue, recreational and other general governmental functions that are primarily funded with property taxes, franchise fees, and certain state shared revenues. The General Fund activities comprise 74 percent of the City's annual operating budget. The Enterprise Fund is a self- supporting entity that derives its revenue from charges levied on the users of its services, much like a private business. The City operates one Enterprise Fund: Golf Course. The Enterprise Fund comprises 3 percent of the City's annual operating expenditures. A Special Revenue Fund is established to account for revenues that are restricted by statute or Council action for a specific purpose. The City operates three Special Revenue Funds. The Recreation Fund is used to account for revenues to be used for recreational and athletic programs throughout the City. The Gas Tax Fund is used to account for the receipt and disbursement of Local Option Gas Tax revenue. The Police Training Fund is used to account for fees collected from traffic citations to be used for training and education. The Special Revenue Funds comprise 5 percent of the total operating budget. The Internal Service Fund is a self- supporting entity that derives its revenue from charges levied on other City departments that use its services, much like a private business. The City operates one Internal Service Fund: Vehicle Maintenance. The Internal Service Fund comprises 4 percent of the total operating budget. . A Capital Project Fund is established for funds used for the acquisition and construction of major capital facilities other than those financed by proprietary fund 0 operations. The City operates and budgets for the following Capital Project Funds: • Recreation Impact Fee, Police Impact Fee, Fire Impact Fee, Art Impact Fee, Road Impact Fee, PGA Flyover Fund, and Burns Road Improvement Fund. The Capital Project Funds comprise 14 percent of the City's total budget. • • 37 • EXPENDITURES BY DEPARTMENT -ALL FUNDS COMBINED FISCAL YEAR 2003 • N C: FY 2003 ® Council ■ Administration ❑Finance ■General Services ■ Fire O Growth Management ■Golf 0Public Works ■Capital ■Transfers D Human Reseources E Police ■ Parks & Recreation ■ Debt Service All Funds Combined Analysis Newly generated revenues for all funds are up 6.5 percent from the 2002 amended budgeted revenues due to increased ad valorem taxes and the one time contribution from Watermark Communities, Inc for the construction of Fire Rescue Station #5 in the amount of $1,700,000. After adjusting for this one time contribution, projected revenues for all funds increased by $1,398,015 over the FY 2002 amended budgeted revenues. Due to the fact that the City of Palm Beach Gardens imposes no utility taxes, does not charge for solid waste removal, and has no water or sewer enterprise fund, property taxes comprise the largest portion of total budgeted revenue, at 44.8 percent of the total budgeted revenues /sources for all funds combined. cW • • Miscellaneous 3.2% Transfers 1.1% State Shared Revenues 6.9% Impact Fees_ 5.8% Fines & Forfeitures - 0.5% ALL FUNDS COMBINED Fiscal Year 2003 Revenues /Sources Interest Prior Year Balance 17.6% Property Taxes 44.8% I Tax User Charges _Franchise 4.7% 8.5% Licenses & Communication Assessments Permits Services Tax 0.2% 4.4% 1.3% Total Revenues /Sources $60,879,128 Designated Reserves 13% Transfers 1% Debt Service 5% Capital Outlay 8% Expenditures /Reserves Undesignated Reserves 9% Operating 17% Personnel 47% Total Expenditures /Reserves $60,879,128 39 0 BEGINNING BALANCE REVENUES /SOURCES Property Taxes Franchise Fees Utility Taxes Licenses & Permits Intergovernmental User Charges Fines & Forfeitures Impact Fees Interest Transfers Miscellaneous Forebearance Loan Proceeds Assessments TOTAL EXPENDITURES /USES City Council is Administration Human Resources Finance General Services Police Fire Growth Management Parks & Recreation Golf Operating Public Works Debt Service Capital Outlay Operating Transfers TOTAL ENDING BALANCES Reserved Contingency Designated Undesignated TOTAL • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES ALL FUNDS COMBINED $ 9,610,702 $ 8,309,222 $ 19,918,478 $ 6,652,498 $ 10,691,910 $ 14,733,851 $ 18,482,707 $ 23,500,000 $ 23,512,043 $ 27,263,516 2,723,630 3,455,662 2,750,000 2,700,000 2,850,000 - - 750,000 410,000 800,000 1,995,314 2,375,344 2,600,000 2,125,000 2,700,000 4,092,726 4,352,002 4,053,930 9,764,517 4,192,673 4,598,688 4,672,685 4,829,487 5,626,148 5,171,728 283,785 393,612 293,750 326,000 311,500 727,125 1,069,257 1,920,000 1,245,000 3,530,430 1,106,762 1,006,252 595,200 736,495 669,500 167,006 1,057,695 75,000 75,000 672,582 228,778 748,226 512,628 569,000 1,932,000 3,000,000 12, 031,669 - - - - - - - 93,289 $ 33,657,665 $ 49,645,111 $ 41,879,995 $ 47,089,203 $ 50,187,218 130,979 90,323 194,048 194,048 199,368 2,699,175 1,737,549 1,963,527 1,999,863 1,917,697 395,043 446,764 646,000 649,602 636,529 446,009 504,933 530,592 548,957 682,863 1,625,802 1,559,590 1,655,050 1,651,050 1,770,000 8,668,259 8,953,981 10,203,974 10,154,363 11,888,999 5,831,302 6,698,708 7,838,513 7,835,238 9,292,534 1,578,455 2,106, 508 2,191, 594 2,149, 214 2,190, 922 3,427,028 3,839,007 4,802,278 4,926,201 4,498,024 1,338,227 1,348,418 1,170, 958 1,170, 958 1,045,271 3,729,841 3,930,621 4,638,275 4,640,934 4,401,507 2,249, 332 2,449,375 2,719,842 2,613,027 3,108, 341 2,689,801 3,281,847 4,896,319 13,796,571 5,022,204 150,000 1,088,228 1,087,675 1,087,675 672,582 $ 34,959,253 $ 38,035,853 $ 44,538,645 $ 53,417,701 $ 47,326,842 3,827,264 12,024,640 8,226,011 - - - - - - 300,000 3,436,600 5,004,892 5,631,271 267,184 8,191,647 1,045,358 2,888,946 3,555,028 56,816 5,060,639 $ 8,309,222 $ 19,918,478 $ 17,412,310 $ 324,000 $ 13,552,286 40 0 r] • GENERAL FUND ANALYSIS The General Fund is a governmental fund that accounts for approximately 74% of all City expenditures. Included in this fund are all general governmental activities such as Police, Fire, Public Works, Growth Management, Parks, and Culture /Recreation. Also included are the various administrative programs such as Council, Administration, Finance, Human Resources, and General Services. Most expenditures in this fund are personnel related, due to the labor intensive nature of providing general government services. Revenues /Sources: The graph below depicts the General Fund revenues and sources by category. Newly generated revenues are projected to increase approximately 17.7% from the fiscal year 2002 budget. Due to new construction, property tax revenue is expected to increase 16% at the projected tax rate of 5.9 mills for operating purposes and .35 mills for debt service, while all other revenues are expected to increase 21.3 %. Of this increase, 14.7% is due to the $1,700,000 Forbearance Agreement with Watermark Communities, Inc. (WCI) for the construction of Fire Station #5 in Frenchmans Reserve. For a more detailed discussion of all General Fund revenues, please see the separate section beginning on page 87. Fiscal Year 2003 Revenues /Sources Franchise Fees Fines & Forfeitures 6% 1% 1 Prior Year I 9% Communication Tax 2% Ad Valorem 59% Transfers 1% User Fees 3% State Revenue 8% Other 5% Licenses and Permits 6% Total Revenues /Sources: $45,490,960 41 • GENERAL FUND ANALYSIS • 0 Expenditures: The graph below depicts the fiscal year 2003 General Fund expenditures by category. Debt 4.1% Fiscal Year 2003 Expenditures General 19.4% Total Expenditures /Uses $45,490,960 Personnel 58.3% Expenditures have increased 16.8% over the fiscal year 2002 budget. Expenditure levels have been impacted by the following significant assumptions and factors relating to personnel, operating and capital costs: ➢ Salary adjustments for all non - bargaining employees have been factored in. In addition, increases per collective bargaining agreements have been budgeted for Police, SEIU, and Fire Union employees. ➢ Training and implementation costs for new financial management system in the amount of $500,000. This will address Management Letter comments contained in the fiscal year 2001 audit report. ➢ Funding for construction of Fire Station #5 in the amount of $1,250,000, and first year operating costs of $500,000. This amount includes the addition of 24 new Fire Fighters to staff the station, and will be implemented in a phased approach in order to minimize the impact in fiscal year 2003. The total cost for the 42 • construction and first year operation is being funded through the Forbearance Agreement with WCI. ➢ Funding for eleven (11) new Police Officers in the amount of $500,000 is provided in order to provide adequate coverage for the rapidly expanding community. ➢ Funding for a Plans Examiner, Occupational License clerk, Network Specialist, and Accountant positions has been included. The Plans Examiner position is required in order to comply with State law, and is necessary to keep up with the volume of work created from the new development; the Occupational License Clerk will allow the function to be transferred to Growth Management for better customer service and more efficient operation; the Network Specialist is needed to keep up with the expansion of the department; and the Accountant position will help address Management Letter comments in the fiscal year 2001 audit, as well as the implementation of GASB 34 accounting requirements for fiscal year 2003. ➢ Continued funding of $400,000 for a Reserve for Storm Water Improvements. ➢ Reorganization of the Fire Department is proposed next fiscal year. This restructuring will be accomplished through the reclassification and promotion of current personnel, the elimination of six (6) captain positions, and the addition of four (4) new positions. The elimination of the captain positions will flatten the organizational structure, which will increase the ability to step up personnel, thereby decreasing overtime expenditures. The proposed reorganization will • result in a net savings of $26,000. ➢ Funding for the start-up and operation of the Mirasol Park when it is completed in fiscal year 2003. • ➢ The reorganization of Public Works, reclassifying the Public Works Director position to a Civil Engineer, is reflected in fiscal year 2003. This reduced the expense for general engineering by $150,000. Significant capital outlay items contained within the General Fund include: ➢ Fire Station #5 (funded by WCI) $1,250,000 ➢ Rescue Vehicle 145,000 ➢ Fire Engine — Quint 450,000 ➢ Financial Management Software Development 500,000 ➢ Software Licenses 76,500 ➢ Replace 39 obsolete computer workstations 81,000 A complete summary and discussion of all capital for all funds begins on page 188. 43 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES GENERAL FUND FUND NUMBER 001 *W REVENUES /SOURCES $ 6,541,976 $ 4,897,333 $ 4,973,603 $ - $ 4,196,428 Property Taxes 14,733,851 18,482,707 23,500,000 23,512,043 27,263,516 Franchise Fees 2,723,630 3,455,662 2,750,000 2,700,000 2,850,000 Utility Taxes - - 750,000 410,000 800,000 Licenses & Permits 1,995,314 2,375,344 2,600,000 2,125,000 2,700,000 Intergovernmental 3,519,144 3,715,437 3,455,930 3,943,517 3,592,673 User Charges 1,205,170 1,218,469 1,221,019 1,387,675 1,171,000 Fines & Forfeitures 270,351 372,401 292,750 310,000 310,000 Interest 688,467 600,844 315,000 535,000 435,000 Transfers 17,006 21,967 11,860,874 - 292,343 Miscellaneous 216,009 624,161 424,401 150,000 1,880,000 Loan Proceeds 3,000,000 - - - - • TOTAL $ 28,368,942 $ 30,866,992 $ 35,309,100 $ 35,073,235 $ 41,294,532 EXPENDITURES /USES City Council 130,979 90,323 194,048 194,048 199,368 Administration 2,699,175 1,737,549 1,963,527 1,999,863 1,917,697 Human Resources 395,043 446,764 646,000 649,602 636,529 Finance 446,009 504,933 530,592 548,957 682,863 General Services 1,625,802 1,559,590 1,655,050 1,651,050 1,770,000 Police 8,663,818 8,923,956 10,182,974 10,127,058 11,860,874 Fire 5,778,088 6,688,819 7,828,513 7,825,238 9,292,534 Growth Management 1,578,455 2,106,508 2,191,594 2,149,214 2,190,922 Parks & Recreation 2,391,249 2,879,060 3,422,278 3,364,225 3,469,293 Public Works 2,261,837 2,359,751 3,044,214 3,045,214 3,338,793 Debt Service 1,752,137 1,854,428 1,590,666 1,590,666 1,841,515 Capital Outlay 2,140,993 603,310 1,761,819 1,853,100 3,413,904 Operating Transfers 150,000 1,035,728 75,000 75,000 380,239 TOTAL $ 30,013,585 $ 30,790,720 $ 35,086,275 $ 35,073,235 $ 40,994,532 ENDING BALANCES 4,897,333 4,973,605 5,196,428 - 4,496,428 Reserved Contingency Designated Undesignated • TOTAL 3,827,264 1,813,907 1,000,000 - - - - - 300,000 1,070,069 3,159,696 4,196,428 - 4,196,428 $ 4,897,333 $ 4,973,603 $ 5,196,428 $ - $ 4,496,428 44 GOLF COURSE ENTERPRISE FUND ANALYSIS The Golf Course Fund is an enterprise fund that is used to account for all the financial activity related to the municipal golf course operation. For budgeting purposes, capital purchases and principal debt service payments are budgeted, while depreciation and amortization are not. Revenues /Sources: The graph below depicts the fiscal year 2003 Golf Course revenues by category. Overall, revenues are projected to decrease by 5% from the fiscal year 2002 budget amount. However, this represents an increase of approximately 25% from estimated fiscal year 2002 actual amounts. Included in this total is an increase of $263,416 in the expected transfer from the General Fund to subsidize the operation. For a more detailed summary of Golf Course revenues, please see the separate section on page 92. Fiscal Year 2003 Revenues /Sources isGreen Fees Food /Beverage 29% CIO/ Transfe 20% Other 9% Pre • 170 26% Total Revenues /Sources $1,718,416 45 s • • GOLF COURSE ENTERPRISE FUND ANALYSIS Expenditures /Reserves: The graph below depicts the fiscal year 2003 Golf Course Fund expenditures by category. Proposed expenditures are down 5% from the fiscal year 2002 budgeted amount, due to the City assuming control over the management of the golf course operation in December, 2001. As noted previously, for budgeting purposes, capital outlay and principal payments on debt are included, while depreciation on fixed assets is not. Debt Service 34% Fiscal Year 2003 Expenditures /Reserves Capital 2T% 3ersonnel 34% Total Expenditures /Reserves $1,718,416 Included within the operating and personnel expenses of the Golf Course operation are the divisions of Pro Shop, $1,051,252, Food and Beverage, $114,457, and Maintenance, $552,707, for a total of $1,718,416. This represents a decrease of $91,185, or 5 %, from the FY 2002 budget, and is an indication of the increased controls in place due to the City recently assuming control of the management of the operation. Debt service consists of the principal and interest required on the Series 2001 Revenue Bonds. Capital consists of $55,000 for course renovations, and $35,000 for new equipment. 46 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES GOLF COURSE FUND FUND NUMBER 009 BEGINNING BALANCE REVENUES /SOURCES $ (717,436) $ (916,925) $ (1,287,485) $ Charges for Services 1,401,053 1,348,149 1,209,656 1,625,601 1,313,000 Interest Income 76,443 101,192 25,000 50,000 35,000 Miscellaneous Revenue 10,396 16,882 59,337 59,000 32,000 Transfer 150,000 - 75,000 75,000 338,416 TOTAL $ 1,637,892 $ 1,466,223 $ 1,368,993 $ 1,809,601 $ 1,718,416 EXPENDITURES /USES Golf Operating 1,338,227 1,348,418 1,170,958 1,170,958 1,045,271 Outlay 2,067 - 70,000 70,000 90,000 •Capital Debt Service 497,195 488,365 568,643 568,643 583,145 Operating Transfers - - - - - TOTAL $ 1,837,489 $ 1,836,783 $ 1,809,601 $ 1,809,601 $ 1,718,416 ENDING BALANCES (917,033) (1,287,485) (1,728,093) - - • Reserved - - - - Contingency - - - - Designated - - - - - Undesignated (916,925) (1,287,485) (1,505,611) - - TOTAL $ (916,925) $ (1,287,485) $ (1,505,611) $ - $ - (1) Actual amounts are reported using full accrual method of accounting, while budgeted and estimated amounts are prepared using the cash basis of accounting. Accordingly, FY 00 and 01 include Depreciation and the Interest Expense component only of Debt Service. (2) The fund has a deficit retained earnings balance as of 9/30/02; therefore, no balance is available for appropriation in FY 03. 47 • GAS TAX FUND ANALYSIS The Gas Tax Fund is a special revenue fund established to account for the receipt of Local Option Gas Taxes. The use of these funds is legally restricted for transportation related capital improvements or maintenance costs. Florida Statutes 206.41(1)(e), 206.87(1)(c) and 336.025 govern the collection and authorized uses of these revenues. Some of these authorized uses include: ♦ Public transportation operations and maintenance ♦ Roadway and right -of -way maintenance and equipment and structures used primarily for the storage and maintenance of such equipment ♦ Street lighting ♦ Traffic signs, traffic engineering, signalization and pavement markings ♦ Bridge maintenance and operation ♦ Debt service and current expenditures for transportation capital projects in the foregoing program areas, including construction or reconstruction of roads Revenues: The graph below depicts the Gas Tax revenues by category. No change in Intergovernmental revenues is projected in fiscal year 2003, due to the uncertainty surrounding the travel and tourism industry in recent months. For a more detailed discussion of all revenue sources, please see the section beginning on page 95. • Fiscal Year 2003 Revenues /Sources r: Prior Year Balance 57% 1% Total Revenues /Sources $1,439,944 State Revenues 42% Other Revenue consists of estimated interest income of $20,000, while State Revenue consists of estimated Local Option Gas Taxes to be distributed in the amount of $600,000. 48 4 • GAS TAX FUND ANALYSIS Expenditures /Reserves: The graph below depicts the total Gas Tax Fund expenditures for fiscal year 2003. Expenditures from the Transportation Fund are strictly for transportation related capital projects and maintenance costs. Total expenditures are anticipated to be $690,000. Fiscal Year 2003 Expend itu res /Reserves Reserves Capital Outaly 64% Total Expenditures /Reserves $1,439,944 Projected expenditures include the following capital items: • Sidewalk plan - $150,000 • Repair expansion joints Cracks on bridges 10,000 • Pavement resurfacing & Traffic striping 280,000 • Swales restoration 100,000 Total Capital $540,000 Other expenditures consist of $150,000 for street lighting, bringing the total expenditures in the Gas Tax Fund to $690,000. 49 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES GAS TAX FUND FUND NUMBER 016 BEGINNING BALANCE REVENUES /SOURCES Intergovernmental Interest Operating Transfers TOTAL EXPENDITURES /USES Public Works Capital Outlay • TOTAL ENDING BALANCES Reserved Contingency Designated Undesignated TOTAL • ................... ...... . ...... ..... .. ............................... ......................... ..... ..... - ....... ............................. .................................... ......................... ....... ...... Proposed Actual Estimated Budget Budget ... I:Y00. :Y01 FY02 FY02 FY03 $ 583,180 $ 614,849 $ 897,944 $ 65,000 $ 819,944 573,582 636,565 598,000 600,000 600,000 35,463 33,185 14,000 25,000 20,000 - 111,000 - - - $ 609,045 $ 780,750 $ 612,000 $ 625,000 $ 620,000 519,778 497,655 690,000 690,000 150,000 57,598 - - - 540,000 $ 577,376 $ 497,655 $ 690,000 $ 690,000 $ 690,000 614,849 897,944 819,944 - 749,944 614,849 897,944 819,944 - 749,944 $ 614,849 $ 897,944 $ 819,944 $ - $ 749,944 50 • RECREATION SPECIAL REVENUE FUND ANALYSIS • • The Recreation Fund is a special revenue fund established to account for the operation of the City's recreational and cultural programmed activities. All activity accounted for in the General Fund relate to the provision of basic recreational services, i.e., admission fees and the cost of providing the municipal service are accounted for in the General Fund, while fees and costs related to special programs such as special events and athletic programs are accounted for in the Special Revenue Fund. Revenues /Sources: The graph below depicts the Special Revenue Fund revenues by category. Total revenues are projected to be approximately $1,275,399 for FY 2003, a decrease of 3% from the FY 2002 budget. For a more detailed discussion of all revenue sources, please see the section beginning on page 97. Fiscal Year 2003 Revenues /Sources Other Revenue Prior Year Balance n Co/ User Fees 99.2% Total Revenues /Sources $1,281,252 Other Revenue consists of estimated interest income in the amount of $4,000. User Fees consist of the following programs: • Programs $349,574 • Sports 229,405 • Special Interest 579,275 • Concessions 32,065 • Aquatics 81,080 51 • • RECREATION SPECIAL REVENUE FUND ANALYSIS Expenditures: The graph below depicts the total Recreation Special Revenue Fund expenditures for FY 2003. Total expenditures are anticipated to be $1,269,849, a decrease of 1 % from the FY 2002 budget. Transfers 1! Fiscal Year 2003 Expenditures /Uses Reserves 1% Operating 80% Total Expenditures /Reserves $1,281,252 Included in the Operating category are the projected expenditures for the following programs: • Programs $241,047 • Sports 193,520 • Special Interest 469,878 • Concessions 43,393 • Aquatics 80,892 The Transfer category consists of the $241,118 operating transfer to the General Fund. 52 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES RECREATION SPECIAL REVENUE FUND NUMBER 014. BEGINNING BALANCE $ 91,877' $ 17,457 $ 4,553 $ - $ 5,853 REVENUES /SOURCES Charges for Services 929,619 987,060 1,097,100 1,311,160 1,271,399 Interest 10,394 6,586 4,200 5,000 4,000 Miscellaneous 2,373 - - - - TOTAL $ 942,386 $ 993,646 $ 1,101, 300 $ 1,316,160 $ 1,275,399 EXPENDITURES/USES Recreation 1,016,806 938,694 930,000 1,111,976 1,028,731 Capital Outlay - 15,356 - - - Debt Service - - - - - • Operating Transfers - 52,500 170,000 170,000 241,118 TOTAL $ 1,016,806 $ 1,006,550 $ 1,100,000 $ 1,281,976 $ 1,269,849 ENDING BALANCES 17,457 4,553 5,853 34,184 11,403 Reserved - - - - - Contingency - - - - - Designated 17,457 4,553 5,853 34,184 11,403 Undesignated - - - - - TOTAL $ 17,457 $ 4,553 $ 5,853 $ 34,184 $ 11,403 • 53 El • POLICE TRAINING SPECIAL REVENUE FUND ANALYSIS The Police Training Fund is a special revenue fund established to supplement funding for the training in the areas of crime reduction, crime control, and professional development. This fund will be utilized as a supplement to the department's current training budget and according to Florida State Statute 943.25. Revenues /Sources: The graph below depicts the Police Training Special Revenue Fund revenues by category. Fines and Forfeitures are projected to be $1,500 for FY 2003, a decrease of $14,500 from the FY 2002 budget. Other Income consists of Interest Income and is budgeted at $500, a decrease of $500 from FY 2002. For a more detailed discussion of all revenue sources, please see the section beginning on page 99. Fiscal Year 2003 Revenues /Sources Fines & Forfeitures Other Revenue M Prior Year Balance 93% Total Revenues /Sources $29,517 54 . POLICE TRAINING SPECIAL REVENUE FUND ANALYSIS • • Expenditures /Reserves: The graph below depicts the total Police Training Fund Special Revenue Fund expenditures for FY 2003. Expenditures are projected to be $28,125 for FY 2003, which represents an increase of 3% from the FY 2002 budget. Fiscal Year 2003 Expenditures /Reserves Reserves 5% Operating 95% Total Expenditures /Reserves $29,517 55 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES POLICE TRAINING FUND FUND NUMBER 02 BEGINNING BALANCE REVENUES /SOURCES Fines & Forfeitures Interest Income Other Miscellaneous Appropriated Fund Balance TOTAL EXPENDITURES /USES Police Operating Capital Outlay TOTAL ENDING BALANCES Reserved Contingency Designated Undesignated TOTAL • Proposed Acual uFAc #ual Estima #ed .Budgets Budget F'Y ` FY03 $ 29,342 $ 40,152 $ 42,217 $ - $ 27,517 13,434 21,211 1,000 16,000 1,500 1,817 1,564 600 1,000 500 - - 3,700 - - - - - 10,305 - $ 15,251 $ 22,775 $ 5,300 $ 27,305 $ 2,000 4,441 20,710 20,000 27,305 28,125 $ 4,441 $ 20,710 $ 20,000 $ 27,305 $ 28,125 40,152 42,217 27,517 - 1,392 40,152 42,217 27,517 - 1,392 $ 40,152 $ 42,217 $ 27,517 $ - $ 1,392 56 is FLEET MAINTENANCE FUND ANALYSIS The Fleet Maintenance Fund is an internal service fund established to account for the financial activities of the City's central garage facility. This fund is totally self - supporting by the levying of charges upon those departments that use its services. Neither capital purchases nor depreciation are budgeted as expenditures within this fund. The fund provides a full range of fleet services to departments including preventive maintenance and routine repairs and maintenance of City vehicles, coordination of purchases of vehicles and heavy equipment by other departments, and maintenance of City machinery and equipment. Revenues /Sources: The graph below depicts the Fleet Fund revenues by category. Revenues for fiscal year 2003 are projected to increase from the fiscal year 2002 budget and estimated actual amounts by 8.2 percent. Prior Year Balance 37% Other Rev 2% Fiscal Year 2003 Revenues /Sources Total Revenues /Sources $2,316,540 es for ices Other revenue consists of Interest Income in the amount of $15,000, and Insurance Proceeds in the amount of $20,000. Interest Income decreased from the FY 2002 budget by 25 %, while Insurance Proceeds are projected to remain the same. Charges for Services consist of the amounts charged to each using department, for a total of $1,417,329, which is an increase of $115,617, or 9 %, from the FY 2002 budget. 57 FLEET MAINTENANCE FUND ANALYSIS Expenditures /Reserves: The graph below depicts the total Fleet Maintenance Fund expenditures for fiscal year 2003 by category. Expenditures are projected to decrease from the fiscal year 2002 budget by 5.3 percent, and 8.7 percent from estimated actual amounts for fiscal year 2002. Reserves 31% Debt 7% Fiscal Year 2003 Expend itu res /Reserves 10% 1 Personnel 51% Total Expenditures /Reserves $2,316,540 Some of the significant capital items contained in the fiscal year 2003 budget include: • • Vehicle purchases total $394,700, and include the following vehicles: i. (10) 4 -door Police sedans ii. (1) small utility 4 X 4 iii. (3) compact 4 X 2 pick ups iv. (3) Y2 ton 4 X 2 pick ups V. (1) 15 passenger van 58 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES FLEET MAINTENANCE FUND FUND NUMBER 31 Proposed Actual Actual ,' Estimated Budget` Budget , , F.Y00 () Y0 FY 3 BEGINNING BALANCE $ 742,225 $ 892,214 $ 1,016,735 $ 248,374 $ 864,211 REVENUES /SOURCES Charges for Services 1,062,846 1,119,007 1,301,712 1,301,712 1,417,329 Interest Income 35,369 24,380 14,000 20,000 15,000 Miscellaneous Revenue - 38,392 25,190 20,000 20,000 Capital Contributions - 22,131 - - - TOTAL $ 1,098,215 $ 1,203,910 $ 1,340,902 $ 1,341,712 $ 1,452,329 EXPENDITURES /USES Public Works 948,226 1,073,215 904,061 905,720 912,714 Capital Outlay - - 445,000 445,000 394,700 Service - 6,174 93,690 131,875 93,690 •Debt Operating Transfers - - 50,675 50,675 51,225 TOTAL $ 948,226 $ 1,079,389 $ 1,493,426 $ 1,533,270 $ 1,452,329 ENDING BALANCES 892,214 1,016,735 864,211 56,816 864,211 Reserved - - - - - Contingency - - - - - Designated - - - - - Undesignated 892,214 1,016,735 864,211 56,816 864,211 TOTAL $ 892,214 $ 1,016,735 $ 864,211 $ 56,816 $ 864,211 (1) Actual amounts are reported using full accrual method of accounting, while budgeted and estimated amounts are prepared using the cash basis of accounting. Accordingly, FY 00 and 01 include Depreciation and the Interest Expense component only of Debt Service. • 59 • RECREATION IMPACT FUND ANALYSIS Is The Recreation Impact Fund is a capital project fund established to account for the receipt and disbursement of developer paid impact fees restricted for the purpose of enhancing recreational opportunities and services in the City. By law, these funds may only be used for specific items related to the impact of new development and the related demands placed on the City's services. Revenues /Sources: The graph below depicts the Recreation Impact Fund revenues by category. Impact Fees are projected to be approximately $1,967,930 for fiscal year 2003, an increase of 160% from the fiscal year 2002 budget. For a more detailed discussion of all revenue sources, please see the section beginning on page 103. Prior Year Balance 49% Fiscal Year 2003 Revenues /Sources Other 1% Total Revenues /Sources $3,937,404 Impact Fees 50% Other Revenue consists of estimated Interest Income in the amount of $30,000. Impact Fees are based on a conservative projection of 80% of revenue generated on an estimated 347 multi - family and 1,695 single - family permits, less current impact fee credit balances. W 0 • • RECREATION IMPACT FUND ANALYSIS Expenditures /Reserves: The graph below depicts the total Recreation Impact Fund expenditures for fiscal year 2003. Expenditures are projected to be $214,500 for fiscal year 2003, which represents a decrease of 60% from the fiscal year 2002 budget. Fiscal Year 2003 Expenditures /Reserves Capital Outlay 5% 95% Total Expenditures /Reserves $3,937,404 Expenditures consist entirely of the following capital items for the Mirasol Park: • Sports turf mower $ 45,000 • Parks utility vehicle 16,000 • Trim grounds mower 10,500 • Athletic field groomer 10,500 • % ton pickup truck 27,000 Subtotal $109,000 61 • • • In addition, funds are provided for the following new projects: • New restroom facility — Lake Catherine Park • New group picnic pavilion • Sand Hill Crane Access preliminary design Subtotal Total Recreation Impact Fee Capital 62 $55,500 30,000 20,000 $105,500 $214,500 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES RECREATION IMPACT FUND FUND NUMBER 03 BEGINNING BALANCE $ 899,847 $ 1,346,161 $ 1,595,474 $ - $ 1,939,474 REVENUES /SOURCES Interest 60,733 74,940 36,000 25,000 30,000 Impact Fees 403,830 487,942 850,000 750,000 1,967,930 TOTAL $ 464,563 $ 562,882 $ 886,000 $ 775,000 $ 1,997,930 EXPENDITURES /USES Parks & Recreation 16,374 4,500 400,000 400,000 - Capital Outlay 1,875 309,069 142,000 142,000 214,500 Debt Service - - - - - - • Operating Transfers - - - - - TOTAL $ 18,249 $ 313,569 $ 542,000 $ 542,000 $ 214,500 ENDING BALANCES 1,346,161 1,595,474 1,939,474 233,000 3,722,904 Reserved - - - - - Contingency - - - - - Designated 1,346,161 1,595,474 1,939,474 233,000 3,722,904 Undesignated - - - - - TOTAL $ 1,346,161 $ 1,595,474 $ 1,939,474 $ 233,000 $ 3,722,904 • 63 • POLICE IMPACT FUND ANALYSIS The Police Impact Fund is a capital project fund established to account for the receipt and disbursement of developer paid impact fees restricted for the purpose of enhancing the level of law enforcement services in the City. By law, these funds may only be used for specific items related to the impact of new development and the related demands placed on the City's services. Revenues /Sources: The graph below depicts the Police Impact Fund revenues by category. Impact Fees are projected to be approximately $169,630 for fiscal year 2003, an increase of 26% from the fiscal year 2002 budget. For a more detailed discussion of all revenue sources, please see the section beginning on page 105. • Prior Year Balance 51% 0 Fiscal Year 2003 Revenues /Sources Other 1% Total Revenues /Sources $352,914 Impact Fees 48% Other Revenue consists of estimated Interest Income in the amount of $5,000. Impact Fees are based on a conservative projection of 80% of revenue generated on an estimated 347 multi- family and 1,695 single - family permits, less current impact fee credit balances. 64 0 0 POLICE IMPACT FUND ANALYSIS Expenditures /Reserves: The graph below depicts the total Police Impact Fund expenditures for fiscal year 2003. Expenditures are projected to be $178,000 for fiscal year 2003, which represents an increase of 13% from the fiscal year 2002 budget. Reserves 49% Fiscal Year 2003 Expend itu res /Reserves Capital Outlay 28% Operating 23% Total Expenditures /Reserves $352,914 Expenditures consist of the following capital items: • Mobile radios for 20 vehicles - $48,000 • Mobile data terminals (8) - 50,000 • Client Licenses for mobile data Terminals - 80,000 Total $178,000 65 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES POLICE IMPACT FUND FUND NUMBER 12 BEGINNING BALANCE $ 497,961 $ 326,046 $ 183,284 $ 19,113 $ 178,284 REVENUESISOURCES Interest 22,380 14,128 4,000 4,000 5,000 Impact Fees 105,953 102,797 150,000 135,000 169,630 TOTAL $ 128,333 $ 116,925 $ 154,000 $ 139,000 $ 174,630 EXPENDITURESMSES Operating - 9,315 1,000 - - Capital Outlay 300,248 250,372 158,000 158,113 178,000 Debt Service - - - - - Operating Transfers - - - - - TOTAL $ 300,248 $ 259,687 $ 159,000 $ 158,113 $ 178,000 ENDING BALANCES 326,046 183,284 178,284 - 174,914 Reserved - - - - - Contingency - - - - - Designated 326,046 183,284 178,284 - 174,914 Undesignated - - - - - TOTAL $ 326,046 $ 183,284 $ 178,284 $ - $ 174,914 • .. 0 • U FIRE IMPACT FUND ANALYSIS The Fire Impact Fund is a capital project fund established to account for the receipt and disbursement of developer paid impact fees restricted for the purpose of enhancing the level of fire /rescue services in the City. By law, these funds may only be used for specific items related to the impact of new development and the related demands placed on the City's services. Revenues /Sources: The graph below depicts the Fire Impact Fund revenues by category. Impact Fees are projected to be $355,760 for fiscal year 2003, an increase of 37% from the fiscal year 2002 budget. For a more detailed discussion of all revenue sources, please see the section beginning on page 107. Prior Year Balance 28% Other 1% Fiscal Year 2003 Revenues /Sources Total Revenues /Sources $504,774 Impact Fees 71% Other Revenue consists of estimated Interest Income in the amount of $7,000. Impact Fees are based on a conservative projection of 80% of revenue generated on an estimated 347 multi - family and 1,695 single - family permits, less current impact fee credit balances. 67 • FIRE IMPACT FUND ANALYSIS Expenditures /Reserves: The graph below depicts the total Fire Impact Fund expenditures for fiscal year 2003. Expenditures are projected to be $191,100 for fiscal year 2003, which represents a decrease of 65% from the fiscal year 2002 budget. Operating 2% Fiscal Year 2003 Expenditures /Reserves Reserves d Outlay 80% Total Expenditures /Reserves $504,774 Expenditures consist of the following capital items: • Rescue .vehicle for Station #5 - $145,000 • Cardiac monitor for Station #5 - 22,000 • Stretcher for Station #5 - 6,000 • IV infusion pump for new rescue vehicle - 1,200 • Ventilator for new rescue vehicle - 1,500 • Furniture for Station #5 - 12,000 • Two automatic external defibrillators - 3,400 Total $191,100 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES FIRE IMPACT FUND FUND NUMBER 13 TIT Proposed` �� Actual� a Actual :Estimated %Budget Budget- :F k 'FYQ2 ,.,., , FY02 FY03 , FY00 , , , FY01, , BEGINNING BALANCE $ 414,885 $ 385,236 $ 335,514 $ 287,500 $ 142,014 REVENUES/SOURCES Interest 27,540 13,731 6,000 2,000 7,000 Impact Fees 183,045 222,899 350,000 260,000 355,760 TOTAL $ 210,585 $ 236,630 $ 356,000 $ 262,000 $ 362,760 EXPENDITURES /USES Fire 53,214 9,889 10,000 10,000 - Capital Outlay 187,020 276,463 539,500 539,500 191,100 Debt Service - - - - - . Operating Transfers - - - - - TOTAL $ 240,234 $ 286,352 $ 549,500 $ 549,500 $ 191,100 ENDING BALANCES 385,236 335,514 142,014 - 313,674 Reserved - - - - - Contingency - - - - - Designated 385,236 335,514 142,014 - 313,674 Undesignated - - - - - TOTAL $ 385,236 $ 335,514 $ 142,014 $ - $ 313,674 W] 69 • ROAD IMPACT FUND ANALYSIS • The Road Impact Fund is a capital project fund established to account for the receipt and disbursement of developer paid impact fees restricted for the purpose of providing increased traffic service levels. By law, these funds may only be used for specific items related to the impact of new development and the related demands placed on the City's transportation system. Because Capitalized Interest will be used to make the interest only debt service through fiscal year 2003, no expenditures are necessary next year. The Council has designated these funds for the repayment of the portion of the 2001 Series Revenue Bonds used to fund the Burns Road improvement project. These funds will be held in Designated Fund Balance and carried over to fiscal year 2004. Revenues /Sources: The graph below depicts the Road Impact Fund revenues by category. Impact Fees are projected to be $877,110 for fiscal year 2003. There was no budget adopted in fiscal year 2002 for this fund. For a more detailed discussion of all revenue sources, please see the section beginning on page 109. Prior Year Balance 64.5% Fiscal Year 2003 Revenues /Sources Total Revenues /Sources Impact Fees 35.3% ner 0.2% Other Revenue consists of estimated Interest Income in the amount of $5,000. Impact Fees are based on a conservative projection of 80% of revenue generated on an estimated 347 multi - family and 1,695 single - family permits, less current impact fee credit balances. 70 • ROAD IMPACT FUND ANALYSIS n L Expenditures: The graph below depicts the total Road Impact Fund expenditures for fiscal year 2003. No expenditures are projected for fiscal year 2003. As noted previously, Council has designated these funds for repayment of the portion of the Series 2001 revenue bonds used to construct the Burns Road improvements. This bond issue established a Capitalized Interest account that will pay the interest only debt service through fiscal year 2003. Therefore, there is no required use of these funds in fiscal year 2003. Fiscal Year 2003 Expend itu res /Reserves Reserve for Debt Service 100% Total Expenditures /Reserves $2,487,647 71 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES ROAD IMPACT FUND FUND NUMBER 19 BEGINNING BALANCE $ - $ - $ 1,182,537 $ - $ 1,605,537 REVENUES /SOURCES Interest - 2,190 3,000 - 5,000 Impact Fees - 255,619 420,000 - 877,110 Operating Transfers - 924,728 - - TOTAL $ - $ 1,182, 537 $ 423,000 $ - $ 882,110 EXPENDITURES /USES Public Works - - - - - Capital Outlay - - - - - Debt Service - - - - - Operating Transfers - - - - - is TOTAL $ - $ - $ - $ - $ - ENDING BALANCES - 1,182,537 1,605,537 - 2,487,647 Reserved - - - - - Contingency - - - - - Designated - 1,182,537 1,605,537 2,487,647 Undesignated - TOTAL $ - $ 1,182,537 $ 1,605,537 $ - $ 2,487,647 • 72 • C] I] ART IMPACT FUND ANALYSIS The Art Impact Fund is a capital project fund established to account for the receipt and disbursement of developer paid impact fees restricted for the purpose of providing art and cultural activities. By law, these funds may only be used for specific items related to the impact of new development and the related demands placed on the City's services. Revenues /Sources: The graph below depicts the Art Impact Fund revenues by category. Impact Fees are projected to be $160,000 for fiscal year 2003, an increase of 60% from the fiscal year 2002 budget. For a more detailed discussion of all revenue sources, please see the section beginning on page 111. Prior Year Balam 76% Fiscal Year 2003 Revenues /Sources Impact Fees 23% Total Revenues /Sources $691,569 Other 1% Other Revenue consists of estimated Interest Income in the amount of $9,000. Impact Fees are based on a conservative projection of 80% of revenue generated on estimated commercial development projects. 73 • • • ART IMPACT FUND ANALYSIS Expenditures /Reserves: The graph below depicts the total Art Impact Fund expenditures for fiscal year 2003. No expenditures are projected for fiscal year 2003. Fiscal Year 2003 Expenditures/Reserves Designated for Capital 100% Total Expenditures /Reserves $691,569 No specific capital projects have been identified as of the date of the preparation of this proposed budget. Therefore, these funds will be held in Designated Fund Balance and will be available to Council as projects may arise throughout the year. 74 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES ART IMPACT FUND FUND NUMBER 17 BEGINNING BALANCE REVENUES /SOURCES Interest Miscellaneous Income Impact Fees TOTAL EXPENDITURES/USES Parks & Recreation Capital Outlay •Debt Service Operating Transfers TOTAL ENDING BALANCES Reserved Contingency Designated Undesignated TOTAL • $ 526,845 $ 706,699 $ 763,369 $ 298,000 $ 522,569 148,156 26,763 9,200 2,000 9,000 - 46,660 - - - 34,297 150,000 100,000 160,000 $ 182,453 $ 73,423 $ 159,200 $ 102,000 $ 169,000 2,599 16,753 50,000 50,000 - - - 350,000 350,000 - $ 2,599 $ 16,753 $ 400,000 $ 400,000 $ - 706,699 763,369 522,569 - 691,569 706,699 763,369 522,569 - 691,569 $ 706,699 $ 763,369 $ 522,569 $ - $ 691,569 75 • PGA FLYOVER CAPITAL PROJECT FUND ANALYSIS • The PGA Flyover Capital Project Fund is a capital project fund established to account for the activity related to the construction of the PGA Flyover improvement project. This is a State project; however, in fiscal year 2001, the City issued Capital Revenue Bonds in the amount of $3,465,000 that will be used to fund the cost of additional architectural features and amenities. This debt will be repaid through a combination of assessments of commercial properties along the PGA Boulevard corridor, and the creation of a Tax Increment Financing (TIF) District. It is projected that the assessments will gradually decrease to zero as the value of ad valorem tax dollars generated by the TIF increases over the next several years. Revenues /Sources: The graph below depicts the PGA Flyover Capital Project Fund revenues by category. The TIF assessment is projected to be $93,289. No budget was adopted in the fiscal year 2002 budget. For a more detailed discussion of all revenue sources, please see the section beginning on page 113. Transfer 2 Prior Year Balai 35% Fiscal Year 2003 Revenues /Sources 1% Total Revenues /Sources $211,526 TIF Assessment 44% Other Revenue consists of Interest Income in the amount of $3,000. The TIF Assessment is based on the levy required on the commercial property in the assessment area to fund the debt service, less the estimated credit generated from 50% of the ad valorem tax growth of the properties in the surrounding tax increment area. The assessment amount for fiscal year 2003 is estimated at $93,289. The estimated TIF credit that would be transferred from the General Fund is $41,823. 76 • PGA FLYOVER CAPITAL PROJECT FUND ANALYSIS • • Expenditures /Reserves: The graph below depicts the total PGA Flyover Capital Project Fund expenditures for fiscal year 2003. Expenditures in this fund consist of Debt Service and Capital Outlay. In order to fund the cost of additional amenities for a State road improvement project, the City borrowed money in May, 2001, and contributed approximately $3,000,000 to the State. Debt service is $173,326 for fiscal year 2003. There was no budget adopted for fiscal year 2002. Fiscal Year 2003 Expend itu res/ Reserves Reserves iervice 82% Total Expenditures /Reserves $211,526 As noted above, the only cash outlay from this fund will be for the debt service on the Series 2001 Revenue Bonds that will be repaid via assessments on commercial property along the PGA corridor. This assessment will be augmented by the creation of a Tax Increment Financing district. 77 • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES PGA FLYOVER CAPITAL PROJECT FUND • • FUND NUMBER 25 BEGINNING BALANCE REVENUES /SOURCES Interest Transfer In TIF Assessment Bond Proceeds TOTAL EXPENDITURESMSES Capital Outlay Debt Service Operating Transfers TOTAL ENDING BALANCES Reserved Contingency Designated Undesignated Proposeclr �� Actual � Actual ��Est�mated .,n Budget�� `� �Budgef ;� FYflO a ; f FYO I a$ FY02,. FY02' F -0 $ 3,383,455 $ - $ 73,414 - 3,020 4,200 - 3,000 - - - - 41,823 - - - 93,289 3,478,489 - - $ - $ 3,481,509 $ 4,200 $ - $ 138,112 66,932 - - - 31,122 145,000 - 173,326 $ - $ 98,054 $ 145,000 $ - $ 173,326 3,383,455 3,242,655 - 38,200 3,383,455 3,169,241 - - 73,414 - 38,200 TOTAL $ - $ 3,383,455 $ 3,242,655 $ - $ 38,200 Note: Fund started in FY 2001. No budget was adopted in FY 2002. 0 is BURNS ROAD CAPITAL PROJECT FUND ANALYSIS The Burns Road Capital Project Fund is a capital project fund established to account for the activity related to the construction of the Burns Road improvement project. In fiscal year 2001, the City issued Capital Revenue Bonds in the amount of $8,500,000 that were used to help fund the construction of the improvements. In addition, State and local grant funds were reflected in the fiscal year 2002 budget. Any unspent monies shall be re- appropriated into the fiscal year 2003 budget after completion of fiscal year 2002. Revenues /Sources: The graph below depicts the Burns Road Capital Project Fund revenues by category. New revenue for fiscal year 2003, which consists of Interest Earnings only, is projected to be $100,000, an increase of 48 % from the fiscal year 2002 budget. The fiscal year 2003 revenue budget for this fund will be amended at the conclusion of fiscal year 2002 to carry over and record the uncollected balances of various State and Local grant revenues. For a more detailed discussion of all revenue sources, please see the section beginning on page 115. Prior Year Balanc 76% Fiscal Year 2003 Revenues /Sources Other 24% Total Revenues /Sources $416,665 79 • BURNS ROAD CAPITAL PROJECT FUND ANALYSIS Expenditures /Reserves: The graph below depicts the total Burns Road Capital Project Fund expenditures for fiscal year 2003. Expenditures are projected to be $416,665 for fiscal year 2003, exclusive of any unspent capital project funds that shall be re- appropriated at the conclusion of fiscal year 2002. Fiscal Year 2003 Expenditures /Reserves Debt Service 100% • Total Expenditures /Reserves $416,665 • Projected new expenditures consist solely of the Debt Service on the Series 2001 Revenue Bonds used to help construct the Burns Road improvements. The Capital Outlay budget will be adopted after conclusion of fiscal year 2002, when the exact carryover balance is determined. -I • ANALYSIS OF REVENUES /SOURCES AND EXPENDITURES /USES BURNS ROAD CAPITAL PROJECT FUND • • FUND NUMBER 26 BEGINNING BALANCE REVENUES /SOURCES Interest Grants Miscellaneous Revenue Impact Fees Bond Proceeds TOTAL EXPENDITURES /USES Capital Outlay Debt Service Operating Transfers TOTAL ENDING BALANCES Reserved Contingency Designated Undesignated TOTAL $ 6,827,278 $ 5,724,206 $ 316,665 103,729 160,000 67,495 100,000 - - - 5,221,000 - - - 340,000 - 8,553,180 - - - $ - $ 8,656,909 $ 160,000 $ 5,628,495 $ 100,000 - 1,760,345 1,500,000 10,238,858 - 69,286 321,843 321,843 416,665 - - 792,000 792,000 - $ - $ 1,829,631 $ 2,613,843 $ 11,352,701 $ 416,665 6,827,278 4,373,435 - - 6,827,278 4,056,770 - - 316,665 - - $ - $ 6,827,278 $ 4,373,435 $ - $ - m • DISCUSSION OF GENERAL FUND RESERVES As illustrated in the Budget Projection Summary on the following page, in order to maintain the City's General Fund reserves within the recommended guideline of 5 -15% of expenditures, tax rates are projected to increase slightly in fiscal years 2004 and 2005, with a slight decrease in fiscal year 2006. In fiscal year 2007, another slight increase is projected. However, it should be noted that these projections can and will change. Management is committed to providing the most efficient delivery of services at the lowest cost to the residents to the City of Palm Beach Gardens. The assumptions used in formulating the four years beyond fiscal year 2003 in the five - year forecast are as follows: • Growth from re- evaluations of existing property — 4.5% per year • Average new construction - $135,000,000 per year • Average growth of other revenues — 3% per year • Inflation rate for operating expenditures — 3% • Inflation factor for personnel services — 6% average for all employees • Capital Outlay — as submitted by each department in their five -year CIP projections • No additional revenue from other sources such as grants or debt has been • factored in A summary of the estimated total unreserved fund balance expressed as a percentage of projected expenditures is illustrated in the following table: • Details of Balance: FY03 FY04 FY05 FY06 FY07 Total Fund Balance $ 4,496,428 $ 4,544,903 $ 4,587,353 $ 4,684,892 $ 4,797,289 Total Expenditures 40,994,532 43,484,273 47,057,151 49,381,705 54,026,208 Fund Balance as % of Expenditures 11% 10% 82 10% 9% 9% 0 GENERAL FUND FIVE YEAR PROJECTION REVENUES 7,397,379 7,978,201 8,482,972 8,973,953 9,542,673 Locally Levied Taxes $ 30,913,516 $ 34,540,302 $ 37,797,381 $ 39,897,957 $ 44,269,881 Licenses & Permits 2,700,000 2,781,000 2,864,430 2,950,363 3,038,874 Intergovernmental Revenue 3,592,673 3,700,453 3,851,467 3,967,011 4,086,021 Charges for Services 1,171,000 1,206,130 1,242,314 1,279,583 1,317,971 Fines & Forfeitures 310,000 319,300 328,879 338,745 348,908 Miscellaneous 2,607,343 985,563 1,015,130 1,045,584 1,076,952 Total Revenue 41,294,532 43,532,748 47,099,601 49,479,243 54,138,606 EXPENDITURES General Government 7,397,379 7,978,201 8,482,972 8,973,953 9,542,673 Public Safety 21,153,408 23,410,461 25,900,154 28,074,131 30,659,585 Community Services 6,808,086 7,051,368 7,395,543 7,760,400 8,146,028 Capital Outlay 3,302,149 2,499,425 2,662,494 2,007,759 3,113,243 Debt Service 1,953,270 2,153,171 2,212,592 2,149,965 2,136,717 Operating Transfers 380,239 391,646 403,396 415,497 427,962 10 1 Expenditures 40,994,532 43,484,273 47,057,151 49,381,705 54,026,208 Excess Revenues (Expenditures) 300,000 48,475 42,450 97,539 112,397 Unreserved Fund Balance - Beginning 4,196,428 4,496,428 4,544,903 4,587,353 4,684,892 Unreserved Fund Balance - Ending $ 4,496,428 $ 4,544,903 $ 4,587,353 $ 4,684,892 $ 4,797,289 Fund Balance % of Expenditures 10.97% 10.45% 9.75% 9.49% 8.88% Projected Operating Millage 5.9 6.20 6.40 6.35 6.67 Projected Debt Millage 0.35 0.32 0.30 0.28 0.26 Projected Total Millage 6.25 6.52 6.7 6.63 6.93 • 83 • m m x H E m 0 a �F m A a x f' C _O m O a } m LL • r m a M O M to m N m h O h N t M t0 O V CO N CO t0 h O ti CO fO t- to CO NC D N to m O CO to M O O! 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Half -cent Sales Tax 2,456,979 2,526,919 2,480,000 2,550,000 2,550,000 001 - 335.2000 Firefighters' supplementary comp 16,564 18,337 25,000 25,000 25,000 001 - 335.4100 Fuel Tax rebate 8,029 - - - - 001- 337.9000 Grants from other local units - 21,750 - - - 001- 338.2000 County Occupational Licenses 79,249 79,736 81,000 81,000 82,000 001 - 342.2100 Inspection Fees Fire 120,045 116,536 180,000 160,000 160,000 001 - 342.6000 EMS Transport 716,233 644,232 755,000 755,000 755,000 001 - 347.2400 Swimming Pool Fees 16,633 11,606 14,000 14,000 14,000 001 - 347.2600 Tennis Fees 42,861 58,482 64,019 47,000 50,000 001 - 347.2700 Interim Service Fees 7,270 20,445 18,000 11,000 12,000 001 - 347.2800 Application Filing Fees 145,453 162,405 190,000 180,000 180,000 001 - 347.2900 Project review 350 - - - 001- 349.1000 Parkway tree Sales 3,000 1,038 - - 001- 351.1000 Court Fines 249,381 342,853 275,000 300,000 300,000 001 - 351.1020 Parking Fines 7,540 4,260 8,000 8,000 8,000 001- 351.1030 Code Enforcement Fines 13,430 25,288 9,750 2,000 2,000 001 - 361.0000 Interest Earnings 688,467 562,906 280,000 500,000 400,000 001 - 361.1000 Interest Earnings Tax Collector - 37,938 35,000 35,000 35,000 001 - 366.0000 Contributions /Donations - - - - 1,700,000 001 - 367.0000 Unrealized gain/loss - - - - - 001- 367.0100 Realized gainRoss - 102,997 - - - 001- 369.0000 Other Misc Revenue 202,938 506,033 180,000 150,000 180,000 001- 369.0002 Reimbursement of City Services - - 1,765 - - 001- 369.0010 Overage /Shortage - - - - - 001- 369.1000 Insurance Proceeds - - 4,213 - - 001- 369.2000 Garbage Bags 2,390 1,732 680 - - 001- 369.2100 Tax Search 6,939 8,968 4,990 - - 001- 369.3000 Fire Response Reimbursement - - 5,843 - - 001- 369.5000 Boat/RV Decals 1,350 1,125 1,075 - - 001- 369.5500 Zoning Confirmation Letters - - - - - 001- 369.5600 Right of Way Permits - - - - - 001- 369.8000 Copies 2,392 3,306 5,160 - - 001- 383.0000 Administrative Service Fee 153,325 203,725 220,675 220,675 292,343 Transfers 17,006 21,967 - - - Loan Proceeds 3.000.000 - - TOTAL REVENUES $28,368,942 $30,866,992 $35,309,100 $35,073,235 41,294,532 Beginning Fund Balance 6,541,976 4,897,333 4,973,603 - 4,196,428 TOTAL REVENUES /SOURCES $34,910,918 $35,764,325 $40,282,703 $35,073,235 $45,490,960 87 0 • • REVENUE PROJECTION RATIONALE - FY 2003 General Fund - 001 Locally Levied Taxes 311.2000 Ad Valorem Taxes: The major component that determines the projected revenue in this category is the proposed net taxable value of all real and personal property existing within the City. The projected revenue for FY 2003 includes an increase of 2.14% in the operating millage rate, from 5.7765 to 5.9, and a decrease of 10.2% in the debt service millage rate, from .3914 to .35. Based on the preliminary estimated valuation for FY 2002/03 of $4,534,858,826, revenue is projected to be approximately $27 million. 313.1000 Franchise Fee - Electric: This revenue is derived from the charge to the electric company for the use of the City's rights -of -way per Florida Statutes 166.021 and 337.401. Based on an analysis of the percentage of revenue collected through February, versus the percentage collected for the same period last year actual revenue for FY 2001/02 appears on target with the budget. An additional 3% growth factor is projected for FY 2002/03. 313.6000 Franchise Fee — Solid Waste: Receipts through February 2002 are on target with the budget amount for FY 2001/02. No change is projected for FY 2002/03. 314.2000 Communications Services Tax: This monthly disbursement from the State effective October, 2001, replaced municipal utility taxes and franchise fees on all telecommunication, cable and other communication services. Based on an analysis of collections to date, projected revenues should exceed FY 2001/02 budget by approximately $340,000, for a total of $750,000. With the continued growth in the telecommunications industry, and expected growth in the tax base, revenue is projected to be $800,000 for FY 2002/03 Locally Levied Licenses and Permits 321.0000 City Professional & Occupational Licenses: Revenues for FY 2001/02 are on target with the budget amount. Based on collections through February 2002, a 7% growth factor is projected for 2002/03. 322.0000 Building Permits: Revenues for FY 2001/02 should exceed the budgeted amount of $1,100,000 by approximately $500,000. A review of current and projected development projects with Growth Management indicates that Permit Revenue in FY 2002/03 should at least equal our estimated actual revenue for FY 2001/02, or $1,600,000. :: • Revenues From Other Governmental Entities 335.1200 State Revenue Sharing Entitlement: The Municipal Revenue Sharing Trust Fund includes Cigarette Tax collections, the One -Cent Municipal Gas, and the State Alternative Fuel Decal Users Fee. An apportionment factor is calculated for each eligible municipality using a three - factor additive formula consisting of the following components: population, sales tax, and the relative ability to raise revenue. Collections to date are approximately 3% ahead of the budgeted amount. An additional 3% growth factor is projected for FY 2002/03. Preliminary estimates from the Department of Revenue are not available as of the date of this projection, but will be compared with our estimates when they become available. 335.5300 Mobile Home License: Estimated actual revenue for FY 2001/02 is approximately $2,000 higher than anticipated. An increase of $3,000 over the FY 2001/02 budget amount is projected for FY 2002/03. 335.5400 Alcoholic Beverage License: Based on collections through February 2002 and analysis of a three -year history of receipts, an increase of $3,000 over the FY 2001/02 budget amount is projected for FY 2002/03. 335.5500 Local Government Half -Cent Sales Tax: This program, created in 1982, generates the largest amount of revenue for local government of any State shared revenue program. It distributes sales tax and money from • the General Revenue Fund to counties and municipalities that meet eligibility requirements, in accordance with allocation formulas specified in the Florida Statutes. Based on collections to date, revenues for FY 2001/02 are projected to be approximately $75,000 below the budgeted amount. This is due to the effects of the September 11th incident and the related drop in tourism and travel. In anticipation of a recovery in the economy, no change from the FY 2001/02 budget is projected for FY 2002/03. Preliminary estimates from the Department of Revenue are not available as of the date of this projection, but will be compared with our estimates when they become available. • 335.2000 Firefighters' Supplementary Comp: Projected revenue for FY 2001/02 is on target with the budgeted amount. No change is projected for FY 2002/03. 334.9010 Police Grants: This revenue consists of E911 Funding in the amount of $198,229, and Auto Theft Task Force Grant in the amount of $19,444. 338.2000 County Occupational Licenses: Revenue collected through February 2002 is on target with the budgeted amount for FY 2001/02. A slight increase of $1,000 is projected for FY 2002/03. 89 • Charges for Services 342.2100 Inspection Fees Fire: Revenues for FY 2001/02 should exceed the budgeted amount of $160,000 by approximately $20,000. A review of current and projected development projects with Growth Management indicates that Inspection Fees in FY 2002/03 should at least equal our budget for FY 2001/02, or $160,000. 342.6000 EMS Transport Fees: Collections through February appear on track with the budgeted amount of $755,000 for FY 2001/02. This revenue, which is derived from the ALS and BLS transport of emergency medical treatment patients by Fire /Rescue, has fluctuated up and down for the last three years. Therefore, no change is projected for FY 2002/03. 347.2400 Swimming Pool Fees: Based on collections through February and analysis of the three -year history of this revenue, no change is projected for FY 2002/03. 347.2600 Tennis Fees: Collections through February indicate a positive variance from the FY 2001/02 budget amount by approximately $17,000. A 6% increase is forecasted from the FY 2001/02 budget total of $47,000. 347.2700 Interim Service Fees: This fee is assessed on new dwelling units upon • issuance of a Certificate of Occupancy in order to offset the cost borne by the City for collection of solid waste for the period of time that the properties do not appear on the County Tax Roll. Estimates for FY 2002/03 indicate an increase of approximately $1,000 from the FY 2001/02 budget. 347.2800 Application Filing Fees: Collections through February indicate a positive variance from the FY 2001/02 budget amount by approximately $10,000. Based on the three -year trend analysis, no change is forecasted from the FY 2001/02 budget total of $180,000. Fines and Forfeitures 351.1000 Court Fines: Estimated actual revenue for FY 2001/02 is below budget by approximately $20,000. However, based on three -year historical data, no change is projected for FY 2002/03 from the FY 2001/02 budget amount of $300,000. 351.1020 Parking Fines: No change is projected for FY 2002/03. 351.1030 Code Enforcement Fines: No change is projected for FY 2002/03. M • Miscellaneous Revenues 361.0000 Interest Income: Investment earnings are down significantly from FY 2001/02 estimate due to the unparalleled recent drop in interest rates. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $400,000, a decrease of $100,000 from FY 2001/02. • • 361.1000 Investment Earnings Tax Collector: Due to conservative estimates, this revenue appears on target with the FY 2001/02 budget amount. No change is projected for FY 2002/03. 366.0000 Contributions /Donations: This amount consists of the $1,700,000 contribution from Watermark Communities, Inc. for the construction and first year operating costs associated with Fire Station #5. 369.0000 Miscellaneous Revenues: This revenue consists of receipts not classified elsewhere. Total expected revenue for FY 2002/03 is $180,000, which is the same as projected FY 2001/02 revenue. 383.0000 Administrative Service Fee: This revenue consists of the Administrative Fees charged by the General Fund to the Fleet Maintenance Fund ($50,625), and Recreation Special Revenue Fund ($240,118). 91 Golf Course Fund Budget Summary • 009 - 347.5010 Green Fees $542,388 $530,059 $498,230 $700,601 $500,000 009 - 347.5020 Cart Fees 506,868 446,081 373,353 525,000 450,000 009 - 347.5030 Driving Range 26,435 29,309 22,430 35,000 25,000 009- 347.5050 Pro Shop Sales 72,517 62,832 66,329 80,000 65,000 009 - 347.5070 Prepaid Permits 104,823 125,629 126,580 125,000 126,500 009 - 347.5080 Food Sales 87,612 87,472 82,000 90,000 82,000 009- 347.5090 Beverage Sales 60,410 66,767 40,734 70,000 64,500 009 - 361.0000 Interest 76,443 101,192 25,000 50,000 35,000 009 - 362.1000 Sprint Lease Proceeds - - 16,767 - 16,000 009 - 367.0000 Unrealized gain /loss - - - - - 009- 369.0000 Other Misc Revenue 10,396 16,882 42,570 59,000 16,000 009 - 369.0009 Overage /Shortage - - - - - 009- 381.0000 Transfer In 150,000 - 75,000 75,000 338,416 009 - 385.0000 Bond Refunding - - - - - TOTAL REVENUES $1,637,892 $1,466,223 $1,368,993 $1,809,601 $1,718,416 Beginning Fund Balance (717,436) (916,925) (1,287,485) - - • TOTAL REVENUES /SOURCES $920,456 $549,298 $81,508 $1,809,601 $1,718,416 • 92 REVENUE PROJECTION RATIONALE - FY 2003 Golf Course Fund - 009 Charges for Services 347.5010 Green Fees: Projections for FY 2001/02 are off from the budgeted amount by approximately 29 %. This is due to two primary factors: 1) The 9/11 terrorist incident and the related drop in travel and tourism, and 2) Road construction on Northlake Boulevard at the entrance to the golf course. Based on the current level of play, an estimated 50,000 rounds is projected for FY 2002/03, which equates to $500,000 at $10 per round, which is the historical average fee per round of golf played. 347.5020 Cart Fees: As with Green Fees, projections are off for FY 2001/02 by approximately 29 %. Based on the projected 50,000 rounds, Cart Fees are estimated to be $450,000 at $9 per round for FY 2002/03. 347.5030 Driving Range: Historically, this revenue source has averaged approximately 50 cents per round of golf played. Based on the projection of 50,000 rounds, Driving Range revenue is estimated to be $25,000 for FY 2002/03. • 347.5050 Pro Shop Sales: Historically, this revenue source has averaged approximately $1.30 per round of golf played. Based on the projection of 50,000 rounds, Pro Shop Sales revenue is estimated to be $65,000 for FY 2002/03. • 347.5070 Prepaid Permits: Projections for FY 2001/02 are up slightly from the budgeted amount. The estimated revenue for FY 2002/03 is conservatively projected at the FY 2001/02 estimated actual amount of $126,500. 347.5080 Food Sales: Historically, this revenue source has averaged approximately $1.64 per round of golf played. Based on the projection of 50,000 rounds, Food Sales revenue is estimated to be $82,000 for FY 2002/03. 347.5090 Beverage Sales: This revenue historically has averaged approximately $1.29 per round of golf played. Based on the projection of 50,000 rounds, Beverage Sales revenue is estimated to be $64,500 for FY 2002/03. 361.0000 Interest Income: Investment earnings are down significantly from FY 2001/02 estimate due to the unparalleled recent drop in interest rates. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $35,000, a decrease of $15,000 from FY 2001/02. 93 • 362.1000 Sprint Lease: This revenue is derived from the agreement with Sprint Communications for the use of golf course property for the placement of a cellular communications tower in the amount of $16,000 • • 369.0000 Miscellaneous Revenues: This revenue consists of receipts not classified elsewhere. Total expected revenue for FY 2002/03 is $16,000. 381.0000 Transfer In: The budgeted amount of $338,416 for FY 2002/03 is the subsidy from the General Fund required to balance revenues against expenditures. 94 • • • Gas Tax Fund Budget Summary 016 - 312.3000 Local Option Gas Tax $573,582 $636,565 $598,000 $600,000 $600,000 016 - 331.9000 FEMA Grant - - - - 016- 361.0000 Interest 35,463 33,186 14,000 25,000 20,000 016 - 383.0000 Transfer in from General Fund - 111,000 - - - TOTAL REVENUES $609,045 $780,751 $612,000 $625,000 $620,000 Beginning Fund Balance 583,180 614,849 897,944 65,000 819,944 TOTAL REVENUES /SOURCES $1,192,225 $1,395,600 $1,509,944 $690,000 $1,439,944 95 0 REVENUE PROJECTION RATIONALE - FY 2003 • • Gas Tax Fund - 016 312.3000 County Gas Tax Revenue: This revenue is administered by the Department of Revenue and distributed to each municipality in accordance with interlocal agreements between counties and municipalities. Currently, Palm Beach County and its municipalities have separate distribution factors for the "new" 5 -cent local option tax. Based on collections through February, estimated revenue for FY 2001/02 should be on target with the budget amount of $600,000. Due to the uncertainty with travel and tourism, FY 2002/03 is conservatively estimated at the same amount. 361.0000 Interest Income: Investment earnings are down significantly from FY 2001/02 estimate due to the unparalleled recent drop in interest rates. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $20,000, a decrease of $5,000 from FY 2001/02. M. Recreation Special Revenue Fund Budget Summary • 014 - 348.1001 Programs $257,523 $283,856 $390,000 $399,742 $349,574 014 - 348.1198 Senior Memberships 12,559 94,897 120,000 - - 014- 348.1199 Senior Trips 99,879 1,810 25,000 - - 014- 348.1201 Sports 163,368 175,792 180,000 229,590 229,405 014 - 348.1401 Aquatics 33,916 50,443 25,000 78,011 81,080 014 - 348.1403 Pool Concession 4,214 5,146 4,000 - - 014- 348.1410 Pool Rental 2,203 8,105 7,000 - - 014- 348.1501 Special Interest 331,502 334,195 320,000 579,530 579,275 014 - 348.1509 Teen Concessions 2,792 4,741 3,000 - - 014- 348.1601 Special Events 20,967 26,975 22,000 24,287 32,065 014 - 348.1701 Park Permits 650 1,100 1,100 - - 014- 348.1707 Concession 46 - - - - 014- 361.0000 Interest 10,394 6,586 4,200 5,000 4,000 014 - 369.0000 Other Miscellaneous Revenue 2,373 - - - - TOTAL REVENUES $942,386 $993,646 $1,101,300 $1,316,160 $1,275,399 Beginning Fund Balance 91,877 17,457 4,653 - 5,853 • TOTAL REVENUES /SOURCES $1,034,263 $1,011,103 $1,105,953 $1,316,160 $1,281,252 • 97 • REVENUE PROJECTION RATIONALE - FY 2003 Recreation Fund - 014 348.1001 Programs: This revenue consists of fees levied for various programs such as Aerobics, Early Childhood, Dance, Painting, Yoga, and Senior Programs. Based on the projected number of sessions and anticipated enrollment, revenue is estimated to be $349,574, compared with estimated expenses of $318,762. 348.1201 Sports: This revenue consists of fees levied for various programs such as Soccer, Football, Roller Hockey, Basketball, and Golf. Based on the projected number of sessions and anticipated enrollment, revenue is estimated to be $229,405, compared with estimated expenses of $193,520. 348.1401 Aquatics: Consists of fees levied for various programs such as Swim Lessons, Water Aerobics, and Swim Team. Based on the projected number of sessions and anticipated enrollment, revenue is estimated to be $81,080, compared with estimated expenses of $80,892. 348.1501 Special Interest: This revenue consists of fees levied for various • programs such as Summer Camp, Skate park, Concession, Holiday Camp, and Spring Break Camp. Based on the projected number of sessions and anticipated enrollment, revenue is estimated to be $579,275, compared with estimated expenses of $469,879. • 348.1601 Special Events: Consists of fees levied for special events such as Art & Music, Egg Hunt, Holiday Bazaar, Spring Craft Show, Mom /Son Night, and Daddy /daughter Date. Based on the projected number of sessions and anticipated enrollment, revenue is estimated to be $32,065, compared with estimated expenses of $43,393. 361.0000 Interest Income: Investment earnings are down significantly from FY 2001/02 estimate due to the unparalleled recent drop in interest rates. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $4,000, a decrease of $1,000 from FY 2001/02. X -V Police Training Fund Budget Summary 002 - 351.1000 Fines & Forfeitures $1,817 $1,564 $1,000 $16,000 $1,500 002 - 361.0000 Interest - 21,211 600 1,000 500 002 - 369.0000 Other Miscellaneous Revenue 13,434 - 3,700 - - 002- 389.0000 Appropriated Fund Balance - - - 10,305 - TOTAL REVENUES $15,251 $22,775 $5,300 $27,305 $2,000 Beginning Fund Balance 29,342 40,152 42,217 - 27,517 TOTAL REVENUES /SOURCES $44,593 $62,927 $47,517 $27,305 $29,517 99 • • REVENUE PROJECTION RATIONALE - FY 2003 Police Training Fund - 002 351.1000 Fines & Forfeitures: Based on a three -year analysis of actual collections and expected revenue for FY 2001102, $1,500 is budgeted for FY 2002/03. 361.0000 Interest Income: Investment earnings are down significantly from FY 2001/02 estimate due to the unparalleled recent drop in interest rates. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $500, a decrease of $500 from FY 2001/02. 100 Fleet Management Fund Budget Summary • L 031 - 361.0000 Interest 031 - 361.1000 Contributed Capital Revenue 031 - 369.0000 Miscellaneous 031 - 369.1000 Insurance Proceeds 031 - 369.3100 CNG Fuel 031 - 381.1000 Transfer In $35,369 $24,380 $14,000 $20,000 $15,000 - 22,131 - - - - 38,392 - - - - - 25,000 20,000 20,000 - - 190 - - 1,062,846 1,119,007 1,301,712 1,301,712 1,417,329 TOTAL REVENUES $1,098,215 $1,203,910 $1,340,902 $1,341,712 $1,452,329 Beginning Fund Balance 742,225 892,214 1,016,735 248,374 864,211 TOTAL REVENUES /SOURCES $1,840,440 $2,096,124 $2,357,637 $1,590,086 $2,316,540 101 • REVENUE PROJECTION RATIONALE - FY 2003 • • Vehicle Maintenance Fund - 031 361.0000 Interest Income: Investment earnings are down significantly from FY 2001/02 estimate due to the unparalleled recent drop in interest rates. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $15,000, a decrease of $5,000 from FY 2001/02. 369.1000 Insurance Proceeds: Based on projected revenue for FY 2001/02, no change is anticipated for FY 2002/03. 381.1000 Transfer In: This amount is the charge levied by the Fleet Maintenance Fund on all departments for the repair, maintenance, and replacement of City vehicles. The total amount calculated as the required transfer from other funds is $1,417,329 for FY 2002/03. 102 • • • Recreation Impact Fund Budget Summary 003 - 361.0000 Interest 60,733 74,939 36,000 $ 25,000 30,000 003 - 369.0000 Other Miscellaneous Revenue - - - - - 003- 369.3600 Recreation Impact Fees 403,830 487,942 850,000 750,000 1,967,930 TOTAL REVENUES $464,563 $562,881 $886,000 $775,000 $1,997,930 Beginning Fund Balance 899,847 1,346,161 1,595,474 - 1,939,474 TOTAL REVENUES /SOURCES $1,364,410 $1,909,042 $2,481,474 $775,000 $3,937,404 MI 0 REVENUE PROJECTION RATIONALE - FY 2003 • • Recreation Impact Fund - 003 361.0000 Interest Income: Due to a very conservative estimate for FY 2001/02, investment earnings are ahead of budget projections. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $30,000, an increase of $5,000 from FY 2001/02. 369.3600 Recreation Impact Fees: Based on a review of current and projected development projects with Growth Management, estimated multi - family and single - family permits to be issued for FY 2002/03 are 347 and 1,695, respectively. The total calculated fee on this number of permits, less current impact credit agreements, is $2,459,909. Revenue is conservatively estimated at 80% of this total for FY 2002/03, or $1,967,930. For a detailed analysis and discussion of the methodology used to arrive at the projected number of permits to be issued, please see the analysis on page 117. 104 Police Impact Fund Budget Summary • • • 012 - 361.0000 Interest $22,380 $14,128 $4,000 $4,000 $5,000 012 - 369.3200 Police Impact Fees 105,953 102,797 150,000 135,000 169,630 TOTAL REVENUES $128,333 $116,925 $154,000 $139,000 $174,630 Beginning Fund Balance 497,961 326,046 183,284 19,113 178,284 TOTAL REVENUES /SOURCES $626,294 $442,971 $337,284 $158,113 $352,914 105 • CJ REVENUE PROJECTION RATIONALE - FY 2003 Police Impact Fund - 012 361.0000 Interest Income: Due to a very conservative estimate for FY 2001/02, investment earnings are on target with budget projections. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $5,000, an increase of $1,000 from FY 2001/02. 369.3200 Police Impact Fees: Based on a review of current and projected development projects with Growth Management, estimated multi - family and single - family permits to be issued for FY 2002/03 are 347 and 1,695, respectively. The total calculated fee on this number of permits, less current impact credit agreements, is $212,040. Revenue is conservatively estimated at 80% of this total for FY 2002/03, or $169,630. For a detailed analysis and discussion of the methodology used to arrive at the projected number of permits to be issued, please see the analysis on page 117. 106 • • Fire Impact Fund Budget Summary 013 - 361.0000 Interest $27,540 $13,731 $6,000 $ 2,000 $7,000 013 - 369.3300 Fire Impact Fees 183,045 222,899 350,000 260,000 355,760 TOTAL REVENUES $210,585 $236,630 $356,000 $262,000 $362,760 Beginning Fund Balance 414,885 385,236 335,514 287,500 142,014 TOTAL REVENUES /SOURCES $625,470 $621,866 $691,514 $549,500 $504,774 107 • REVENUE PROJECTION RATIONALE - FY 2003 • • Fire Impact Fund - 013 361.0000 Interest Income: Due to a very conservative estimate for FY 2001/02, investment earnings should exceed budget projections. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03. at $7,000, an increase of $5,000 from FY 2001/02. 369.3300 Fire Impact Fees: Based on a review of current and projected development projects with Growth Management, estimated multi- family and single - family permits to be issued for FY 2002/03 are 347 and 1,695, respectively. The total calculated fee on this number of permits, less current impact credit agreements, is $444,703. Revenue is conservatively estimated at 80% of this total for FY 2002/03, or $355,760. For a detailed analysis and discussion of the methodology used to arrive at the projected number of permits to be issued, please see the analysis on page 117. 108 Road Impact Fee Fund Budget Summary 019-301.0000 Interest 019-3681900 City Road Impact Fees 019-383.1000 Transfers From General Fund TOTALREVENUEG $ Beginning Fund Balance TOTALREVENUES/QDURCEG $ 0 ° $ 2.190 $ 3.000 $ 255.020 420.000 924.728 ' - $1.182.538 $ 423.000 $ - - 1.182.537 % 5,000 ' 877,110 - $ 882,110 - 1,605.537 ' $2.487.O4T 0 REVENUE PROJECTION RATIONALE - FY 2003 • • Road Impact Fund - 019 361.0000 Interest Income: No budget was adopted for this fund in FY 2001/02. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $5,000. 369.1900 Road Impact Fees: Based on a review of current and projected development projects with Growth Management, estimated multi - family and single- family permits to be issued for FY 2002/03 are 347 and 1,695, respectively. The total calculated fee on this number of permits, less current impact credit agreements, is $1,096,393. Revenue is conservatively estimated at 80% of this total for FY 2002/03, or $877,110. For a detailed analysis and discussion of the methodology used to arrive at the projected number of permits to be issued, please see the analysis on page 117. 110 Art Impact Fund Budget Summary • • • 017 - 361.0000 Interest $ 34,297 $ 26,763 $ 9,200 $ 2,000 9,000 017 - 369.0000 Other Miscellaneous Revenue 148,156 46,660 - - - 017- 369.3700 Art Impact Fees - - 150,000 100,000 160,000 TOTAL REVENUES $182,453 $73,423 $159,200 $102,000 $169,000 Beginning Fund Balance 526,845 706,699 763,369 298,000 522,569 TOTAL REVENUES /SOURCES $709,298 $780,122 $922,569 $400,000 $691,569 111 • REVENUE PRO • ON RATIONALE - FY 2003 Art Impact Fund - 017 361.0000 Interest Income: Due to a very conservative estimate for FY 2001/02, investment earnings should exceed budget projections. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $9,000, an increase of $7,000 from FY 2001/02. 369.3700 Art Impact Fees: This fee is calculated at 1% of commercial properties with a valuation of $1,000,000 or more. In lieu of paying this fee, the property owner may install public art as part of their development. Based on a review of current and projected development projects with Growth Management, six commercial projects with a total estimated property value of $20,000,000 have been identified that would be subject to assessment of this fee. The total calculated fee on this projected valuation is $200,000. Revenue is conservatively estimated at 80% of this total for FY 2002/03, or $160,000. For a detailed analysis and discussion of the methodology used to arrive at the projected number of commercial developments, please see the analysis on page 117. 112 PGA Flyover Capital Project Fund Budget Summary • • • 025 - 361.0000 Interest $ 025 - 384.0000 Bond Proceeds 025 - 363.0000 TIF Assessment 025 - 381.0000 Transfer In TOTALREVENUES $ Beginning Fund Balance TOTAL REVENUES /SOURCES $ 113 - $ 3,020 $ 4,200 $ - 3,000 - 3,478,489 - - - - - - 93,289 - 41,823 $3,481,509 $ 4,200 $ - $ 138,112 - 3,383,455 - 73,414 $3,481,509 $3,387,655 $ - $ 211,526 • REVENUE PROJECTION RATIONALE - FY 2003 PGA Flyover Capital Project Fund - 025 361.0000 Interest Income: No budget was adopted for this fund in FY 2001/02. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $3,000. 363.1000 Tax Increment Financing (TIF) Assessment: The PGA Flyover Capital Project Fund is a capital project fund established to account for the activity related to the construction of the PGA Flyover improvement project. This is a State project; however, in FY 2001, the City issued Capital Revenue Bonds in the amount of $3,465,000 that will be used to fund the cost of additional architectural features and amenities. This debt will be repaid through a combination of assessments on commercial properties along the PGA Boulevard corridor, and the creation of a Tax Increment Financing (TIF) District. It is projected that the assessments will gradually decrease to zero as the value of ad valorem tax dollars generated by the TIF increases over the next several years. The projected TIF Assessment for FY 2003 is $93,289. • 381.0000 Transfer In: This amount is the projected revenue generated from the TIF for FY 2003, and represents ad valorem money that is dedicated for the repayment of debt service that will be used to reduce the required assessments on commercial properties. Based on preliminary projections from our consultants, the estimated transfer from the General Fund will be approximately $41,823. • 114 • • is Burns Road Capital Project Fund Budget Summary 026 - 334.4900 FDOT Grant $ - $ - $ - $ 3,880,000 $ - 026- 334.9050 County Incentive Grant - - - 1,341,000 - 026- 361.0000 Interest - 103,728 160,000 67,495 100,000 026- 369.4010 Seacoast Utility Reimb. - 340,000 - 026- 384.0000 Bond Proceeds - 8,553,180 - - TOTAL REVENUES $ - $ 8,656,908 $ 160,000 $ 5,628,495 $ 100,000 Beginning Fund Balance - - 6,827,278 5,724,206 316,665 TOTAL REVENUES /SOURCES $ - $ 8,656,908 $ 6,987,278 $ 11,352,701 $ 416,665 115 0 REVENUE PROJECTION RATIONALE - FY 2003 • • Burns Road Capital Project Fund - 026 361.0000 Interest Income: Due to a very conservative estimate for FY 2001/02, investment earnings should exceed budget projections. Based on estimated available balances and forecasted slight increases in rates, revenue is projected for FY 2002/03 at $100,000, an increase of $32,000 from FY 2001/02. Interest Income is the only projected new revenue source for FY 2002/03. Any uncollected grant monies will be carried forward to FY 2002/03 after the conclusion of FY 2001/02. 116 PROJECTED PERMIT/ IMPACT FEE ACTIVITY • RESIDENTIAL The Gables ALF (146) La Posada The Grande @ Gardens The Grande @ Mirasol The Gables Marina Gardens Pasadena Homes (Cluster) Old Palm Frenchman's Reserve Mirasol Mirabella Centrefund 4.0214.04 Project Sandtree - Divosta- The Isles Capri III Oakmont Carlyle Divosta- The Magnolia Bay Capri 111 Oakmont Carlyle The Gables Centex Homes Frankel - San Michele WCI- Evergrene Audubon Estates (65' wide lots) WCI - Evergrene Preserve Estates (5(Y wide lots) WCI- Evergrene Porch -Fronts WCI- Evergrene Paired "Z' • 450 02/03 PROJECTED CREDITS: 8,650 Mirasol 51,350 Mirabella TOTAL Divosta- The Isles 324,972 Capri III 62,856 Oakmont NO. UNITS (1) Carlyle SF 450 02/03 PROJECTED 100,300 8,650 19,400 51,350 SF TOTAL PERMITAC77WTY 324,972 IMPACT FEES 62,856 TYPE NO. UNITS (1) NO. UNITS (2) RECREATION POLICE FIRE ROAD ART ALF 146 1 1 300 601,800 51,900 116,400 ALF 301 2 1 100 200,600 17,300 38,800 Sub-total 447 0 1 0 0 0 0 MF 46 2 0 - - - - MF 31 1 0 0 0 0 0 MF 450 1 270 360,990 31,050 45,630 192,240 MF 63 2 9 12,033 1,035 1,521 6,408 MF 186 2 68 90,916 7,820 11,492 48,416 Sub -total 776 347 463,939 39,905 58,643 247,064 SF 450 1 50 100,300 8,650 19,400 51,350 SF 530 2 162 324,972 28,026 62,856 166,374 SF 1178 1 400 802,400 69,200 155,200 410,800 SF 492 1 300 601,800 51,900 116,400 308,100 SF 264 1 100 200,600 17,300 38,800 102,700 SF 44 1 0 0 0 0 0 SF 150 1 54 108,324 9,342 20,952 55,458 SF 174 1 92 184,552 15,916 35,696 94,484 SF 55 1 22 44,132 3,806 8,536 22,594 SF 60 1 60 120,360 10,380 23,280 61,620 SF 68 1 68 136,408 11,764 26,384 69,836 SF 31 1 31 62,186 5,363 12,028 31,837 SF 200 1 60 120,360 10,380 23,280 61,620 SF 200 1 0 0 0 0 0 SF 90 1 20 40,120 3,460 7,760 20,540 SF 146 2 69 138,414 11,937 26,772 70,863 SF 385 2 69 138,414 11,937 26,772 70,863 SF 77 2 69 138,414 11,937 26,772 70,863 SF 111 2 69 138,414 11,937 26,772 70,663 Sub -total 4705 1695 3,400,170 293,235 657,660 1,740,765 Total Before Credits 5481 SF SF SF SF SF Total Credits Total Residential NON - RESIDENTIAL (3) Est Value Centrefund Mixed Use Plaza Centrefund Mixed Use Outparcel 1 Centrefund Service Station Centrefund Muted Use Outparcel 4 4.01/4.10 Commercial Mirasol Walk Outparcel 4 Total Re $ 8,000,000 3,000,000 2,500,000 2,500,000 1,500,000 2,500,000 Odential/Non Residential 2042 $ 3,864,109 $ 333,140 $ 716,303 $ 1,987,829 (802,400) (69,200) (155,200) (410,800) (601,800) (51,900) (116,400) (308,100) (55,458) (94,484) (22,594) (1,404,200) (121,100) (271,600) (891,436) - $ Z459,909 $ 212,040 $ 444,703 $ 1,096,393 $ - 80,000 30,000 25,000 25,000 15,000 25,000 $ 2,459,909 $ 212,040 $ 444,703 $ 1,096,393 $ 200,000 .. -r.� _. . ' � .. `�.,... < <� .__5<sAmount$u'geted 2002!2003 (4j�5�� g � �� $� `'1 X7830,�S,rs�159,630��•5,355760 577,110 "*"1 601660 : General Note: Projected CO date is based on calender year whereas revenue projections are based on a fiscal year period. Because we can not be so specific as to identify whether activity will occur in the 4th qtr of a calender year vs. the 1st qtr of the fiscal year, they are considered to be the same unless otherwise noted. - Project on hold (per building department) (1)1= permit activity and CO date occur in same year. 2= permit activity occurs in year 1 and CO date occurs in year 2. Defined by: Jack Hanson, Building Official. (2) Projected revenue stream (time of permitting) was based on the projected time of construction as it relates to projected CO date. (i.e., The Grande@Gardens (MF) is expected to CO during calender year'03. It was deterdnd by the building department that this project would most likely be constructed over a 2 year period. Therefore, permitting activity would most likely take place in year 1 ( fy'02) - and would not be considered when establishing the fy'03 budget projections). (3) Non Residential properties identified by the building department as those most likely to contribute to Art Impact Fund based on site plans (4) Revenues are conservatively estimated at 801/ of projected activity less any credit agreements. 117 • • U City of Palm Beach Gardens Organization Chart 118 • CITY COUNCIL is • The City Council is the legislative and policy making body of the City. The council consists of the mayor and four council members who are elected on a non - partisan basis for three year overlapping terms. The Mayor presides at all Council meetings. The City Council legislatively establishes policies in the form of ordinances, resolutions, or motions, which determine the laws, proceedings and service levels for the City. Council meetings are held in the Council Chambers at City Hall at 7:00 pm on the first and third Thursdays of each month. In order to encourage resident participation, agendas are posted at City facilities and on the City's website. 119 DRAFT 612712002 3:18 PM • PERSONNEL - CITY COUNCIL Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 • • Mayor 100 1 1 1 Council members 100 4 4 4 Total 5 5 5 120 DRAFT 6/27/2002 3:18 PM • FY 2003 GOALS -CITY COUNCIL ♦ To create linkages in the City which connect or gather residents and business owners of different neighborhoods and developments into a single community and which provide a sense of community. ♦ To increase the levels of service for City - provided services and facilities within the urban area, while maintaining fiscal responsibility. ♦ To preserve land use patterns and types that currently characterize the City. ♦ To encourage the provision of quality education through world class curriculum to ensure all children are prepared for real world experiences, hold the necessary skills for jobs, and continue to pursue knowledge. ♦ To promote economic development in the City through the expansion of existing businesses and the attraction of new industry. ♦ To protect the natural environment through sustainable methods and practices. ♦ To provide residents opportunities for recreation and leisure activities and other past time interests. • ♦ To protect the City's character of high quality housing and focus on the maintenance of existing affordable housing. U ♦ To promote balanced water resource policies and programs which address water supply needs, flood control, preservation of environmentally sensitive areas and aquifer recharge. ♦ To promote the logical phasing and timing of new development, consistent with capital improvement plans and budgets. 121 DRAFT 612712062 3:18 PM • BUDGET CATEGORY SUMMARY - CITY COUNCIL Expenditure Actual Actual Estimated Budget Proposed Category FY 2000 FY 2001 Actual FY 2002 Budget FY 2002 FY 2003 Personnel 78,078 81,245 83,948 83,948 87,373 Other Operating 52,901 9,078 110,100 110,100 111,995 Total 130,980 90,323 194,048 194,048 199,368 • BUDGET CATEGORY EXPLANATIONS - CITY COUNCIL Personnel $87,373 This category includes the salaries, related payroll expenditures, and health and life insurance for the City Council. Other Operating $111,995 Items in this category include funding for the City's lobbyist and funding to attend the Florida League of Cities Conference and other educational seminars. • DRAFT 6/27/2002 3:18 PM 122 0 Assistant to the City Manager Administrative Specialist III City of Palm Beach Gardens Administration Department Organization Chart City Manager Executive Assistant to the City Clerk City Manager Administrative Specialist W I Deputy City Clerk Information Systems Marketing Economic Development Director Coordinator Coordinator Imaging Specialist Network Administrator Mail Clerk MIS Technician (2) • 123 0 0 ADMINISTRATION The Administration Department serves as the executive function of the City. Included within the Department are the Administration Division, the City Clerk Division, the Economic Development Division, and the Information Systems Division. Appointed by the City Council as the chief administrative officer, the City Manager directs and supervises the administration of all City departments. These departments include Finance, Human Resources, Police, Fire Rescue, Growth Management, Parks, Recreation and Public Works. In addition, the City Manager oversees the annual operating and capital improvements budget, and formulates, recommends, and executes policies as directed by the council. The City Clerk's Division is comprised of the City Clerk, the Deputy City Clerk, the Imaging Specialist and the Mail Clerk. Among their responsibilities are the management of the City's records as well as general City elections, and the preparation of the council meeting agendas and minutes. The Economic Development Division is responsible for establishing proactive marketing and economic development programs targeting the tremendous amount of current as well as future growth planned for our community. These programs will include strategies to promote the City's many assets to attract and retain employers. The Information Systems Division provides the City with professional services and support in order to maintain the proper function of all Automated Data Processing Equipment (ADPE), trains all City employees to use this equipment, and implements new ways to use information • technology to minimize costs and create a more efficient way of conducting business. • 124 DRAFT 6127/2002 3:23 PM PERSONNEL - ADMINISTRATION Position Allocation % General Fund FY 2001 Summary FY 2002 Proposed FY 2003 City Manager 100 1 1 1 Assistant to the City Manager 100 2 1 1 Executive Assistant to the City Manager 100 1 1 1 Administrative Specialist III 100 2 2 2 Community Services Administrator 100 0 1 0 Total 1 6 6 5 In FY 2003, the Community Services Administrator position has been transferred to the Community Services Department (Public Works, Parks, and Recreation). City Clerk Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 City Clerk 100 1 1 1 Deputy City Clerk 100 1 1 1 Imaging Specialist 100 • 1 1 1 KA�ii rioa. inn 1 9 1 • DRAFT 6/2712002 3:23 PM 125 Economic Development Division 100 0 1 1 Information Systems Manager • Position Allocation 0 0 Summary 100 100 0 1 % General FY FY Proposed FY 2 2 Fund 2001 2002 2003 Citizen Services Specialist 100 1 1 0 Public Information Specialist 100 1 1 0 Administrative Specialist II 100 1 1 0 Marketing Coordinator 100 0 0 1 Economic Development Coordinator 100 0 0 1 Total 3 3 2 For FY 2003, the Resident Services Division (Citizen Services Specialist and Public Information Specialist) has been moved to the Community Services Department (Public Works, Parks, and Recreation). The Administrative Specialist II position has been transferred to the Human Resources Department. The Economic Development Division is being established with two (2) staff positions — a Marketing Coordinator and an Economic Development Coordinator. Information Systems Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Information Systems Director 100 0 1 1 Information Systems Manager 100 1 0 0 • Network Administrator Network Specialist 100 100 0 1 0 1 1 0 MIS Technician 100 1 2 2 • Total 3 4 4 126 DRAFT 6/27/2002 3:23 PM • PERFORMANCE MEASUREMENTS - ADMINISTRATION Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 Council packets /agendas prepared 26 26 26 Ordinances /Resolutions prepared 239 250 250 Legal notifications processed 267 270 270 Number of documents imaged/microfilmed 74,000 69,000 50,000 Cubic feet of records legally disposed 351 200 200 Volunteers recruited 22 40 45 Press releases issued 66 75 85 Articles submitted 18 24 30 Cityline newsletters sent 4 4 6 Complaints resolved 780 750 700 Business meetings n/a 2 4 Community service guides 18,500 20,000 20,000 % requests done in 48 hours 95 95 95 Neighborhood meetings 4 4 4 Economic Advisory Board meetings 0 0 6 Media events 0 0 4 • Community information meetings 0 0 3 Communication /spirit team activities 6 15 20 Special event permits issued 0 120 140 Rapid Response Team meetings 0 4 8 Gardens United meetings 0 8 12 Conduct quality of life asset inventory 0 50% 100% complete complete Economic development projects connected with Vision Plan 0 4 8 Resolved trouble calls Win 30 minutes n/a 50% 75% Resolved trouble calls Win 15 minutes n/a 25% 50% Resolved trouble calls Win 5 minutes n/a 5% 20% City employees trained in MS Outlook n/a 25% 50% City employees trained in MS Word n/a 25% 50% City employees trained in MS Excel n/a 10% 20% City employees trained in MS Power Point n/a 10% 20% City employees trained in MS Access n/a 10% 20% 127 DRAFT 612712002 3:23 PM • FY 2003 GOALS AND OBJECTIVES - ADMINISTRATION GOAL To create linkages in the City which connect or gather residents and business owners of different neighborhoods and developments into a single community and which provide a sense of community. Objective: To implement a linkage plan for neighborhoods, shopping, schools and parks through a sidewalk/pathway system. Objective: To develop a streetscape plan for major roadways encompassing landscaping, signage, and art. GOAL To increase the levels of service for City - provided services and facilities within the urban area, while maintaining fiscal responsibility. Objective: To review each department's service delivery methods and implement changes to ensure a cost efficient delivery system for all City services. Objective: To standardize all ADPE hardware, software and services. Objective: To centralize the purchase of all ADPE assets and services citywide and accurately track the purchase, installation and maintenance of all ADPE assets. • Objective: To develop a Help Desk in order to document all computer related issues /problems. Objective: To conduct a pilot project in order to determine the most effective way to implement a citywide solution to data exchange. Objective: To establish a computer- training program for all city employees. Objective: To provide city employees with the capability of accessing their email from any computer with an Internet connection (i.e. from home). Objective: To migrate to Windows 2000 server. Objective: To revise internal agenda procedures by using workflow capabilities to increase efficiency. Objective: To provide comprehensive training to allow employees to access information by utilizing the FileNet resources. Objective: To provide records management training to all employees. Objective: To respond to 95% of all public records requests within five days. Objective: To implement a training program for all advisory board members • regarding the Sunshine Law, Ethics, and the use of Parlimentary Procedures. DRAFT 6/27/2002 3:23 PM 128 GOAL To promote economic development in the City through the expansion of • existing businesses and the attraction of new industry. • • Objective: To conduct quarterly meetings of the Economic Development Advisory group and bi- monthly steering committee meetings in order to develop an economic development program designed to locate a business park within the City. Objective: To develop an information packet for marketing the City. 129 DRAFT 6/2712002 3:23 PM • BUDGET CATEGORY SUMMARY - ADMINISTRATION Expenditure Category Actual FY 2000 Actual FY 2001 Estimated FY 2002 Budget FY 2002 Proposed Budget FY 2003 Personnel 664,351 826,713 1,046,604 1,082,940 1,033,022 Other Operating 2,034,824 910,834 916,923 916,923 884,675 Capital 86,656 31,456 108,200 108,200 749,319 Total $2,785,832 $1,769,004 $2,071,727 $2,108,063 $2,667,016 BUDGET CATEGORY EXPLANATIONS - ADMINISTRATION • Personnel $1,033,022 This category includes the salaries, related payroll expenditures, pension, and health insurance for Administration Department personnel. Other Operating $884,675 Items included in this category include the funding for training and educational seminars for Administration Department personnel, dues and subscriptions to various professional associations, maintenance agreements for the various software utilized by all City departments, and funding for telephone service and electricity. Capital $749,319 Funding is provided for the purchase of required software licenses, new and replacement computers, servers, printers, a portable recording system, a transcriber and various Information Systems equipment. Funds are also provided for the purchase of and conversion to a new, integrated software package for Finance, Growth Management and Human Resources applications. • 130 DRAFT 6/2712002 3:23 PM • PayroA Coordinator ". I - 0 • City of Palm Beach Gardens Finance Department Organization Chart Finance Administrator Grants/Contracts Administrator Risk Manager Finance Manager Accountant I I Proposed Accountant 131 Finance/Accounting Technician (2) • FINANCE DEPARTMENT • C7 The Finance Department manages the City's fiscal affairs and is responsible for budgeting, accounts payable, payroll, central accounting, fixed assets, internal controls, pension administration, and the annual external audit. The department is also responsible for cash, debt and investment management, and the collection of municipal revenues. The department provides services both internally for other departments and externally to our residents at City Hall. It supports the operating departments through accounting, financial reporting, accounts payable, fixed assets control, payroll and risk management. DRAFT 7/2/2002 3:57 PM 132 • PERSONNEL - FINANCE Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Finance Director 100 1 0 0 Finance Administrator 100 0 1 1 Assistant Finance Director 100 1 0 0 Finance Manager 100 0 1 1 Accountant 100 1 1 2 Accounting Technician 100 2 0 0 Finance /Accounting Technician 100 0 2 2 Accounting Payroll Clerk 100 1 0 0 Payroll Coordinator 100 0 1 1 Grants /Contracts Administrator 100 0 1 1 Risk Management Specialist 100 1 0 0 Risk Manager 100 0 1 1 Total 7 8 9 The Risk Management Specialist position was in the Human Resources Department in fiscal year 2000 and fiscal year 2001. The position was moved into the Finance Department in fiscal year 2002 and the title changed to Risk Manager. The FY 2003 budget includes funding for one (1) additional accountant position to address new financial reporting • requirements (GASB 34) and audit issues. • DRAFT 7/2/2002 3:57 PM 133 • PERFORMANCE MEASUREMENTS - FINANCE • • Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 Number of P/R checks issued 4,800 4,521 4,700 Number of Direct Deposits processed 9,600 7,211 7,400 Number of employees utilizing Direct Deposit 240 295 340 Number of A/P checks issued 7,700 6,850 7,000 Expenditures utilizing purchasing card 348,000 373,000 400,000 % available funds invested 99% 99% 99% Purchase orders processed 337 395 450 Monthly financial reports delivered by the 15th of the month 8 11 12 Dollar amount of grant revenue collected $360,313 $223,000 $300,000 Workers Compensation experience rating 1.22 1.08 1.00 DRAFT 7/2/2002 3:57 PM 134 • FY 2003 GOALS AND OBJECTIVES - FINANCE GOAL To increase the levels of service for City - provided services and facilities within the urban area, while maintaining fiscal responsibility. Objective: To implement GASB 34 in FY 2003. Objective: To assist the Information Systems Division in the evaluation, analysis, and implementation of new financial software. Objective: To revise the budget preparation process and document by working with the Budget Committee. Objective: To provide monthly financial reports to departments by the 15th of each month. Objective: To deliver the FY 2002 Comprehensive Annual Financial Report (CAFR) by February 28, 2003. Objective: To cross -train employees in Accounts Payable and Payroll. Objective: To prepare quarterly financial reports within 30 days of the end of each quarter. • Objective: To analyze and prepare a report of in -house vs. out - sourcing of various contractual services in FY 2003. is DRAFT 7/212002 3:57 PM 135 • BUDGET CATEGORY SUMMARY - FINANCE Expenditure Actual Actual Estimated Budget Proposed Budget Category FY 2000 FY 2001 Actual FY 2002 FY 2003 FY 2002 Personnel 332,617 360,808 462,543 472,459 606,673 Other 113,392 144,125 68,049 76,498 76,190 Operating Capital 3,816 - 800 800 3,630 Outlay $449,826 $504,933 $531,392 $549,757 $686,493 Total • BUDGET CATEGORY EXPLANATIONS - FINANCE Personnel $606,673 This category includes the salaries, related payroll expenditures, pension, and health and life insurance for Finance Department personnel. Other Operating $76,190 Items included in this category include the funding for staff members to attend the Florida Government Finance Officers Conference, the School of Government Finance Conference, the State PRIMA Conference, the State RIMS Conference, and the Florida Association of Occupational License Conference. Also included is funding for training and education programs, professional services, the annual plan fee for the defined contribution plan, costs for membership in finance related professional organizations, general office supplies, utilities, lease of copier, and printing costs for various forms. Capital Outla $3,630 Funding is provided to purchase lateral files needed for Accounts Payable to handle the increase in volume of files, and office furniture needed for the new accountant position. • DRAFT 7/2/2002 3:57 PM 136 • City of Palm Beach Gardens Human Resources Department Organization Chart • 0 Human Resources Administrator Human Resources Manager Human Resources Human Resources Administrative Administrative Generalist I I Technician I I Specialist III I I Specialist II 137 • HUMAN RESOURCES • • The Human Resources Department provides responsible administrative and technical support to all City departments utilizing a variety of professional methods to attract and identify the best candidates for employment. The Department also coordinates training for all employees and ensures both internal and external equity through comprehensive compensation and benefit analysis, while embracing equal employment opportunity standards. DRAFT 7/212002 3:59 PM 138 • PERSONNEL -HUMAN RESOURCES 215 225 Position Allocation 2,400 Summary Training seminars 7 % General FY FY Proposed FY 396 Fund 2001 2002 2003 Human Resources Director 100 1 0 0 Human Resources Administrator 100 0 1 1 Human Resources Manager 100 0 1 1 Human Resources Generalist 100 0 1 1 Human Resources Analyst 100 2 0 0 Human Resources Technician 100 1 1 1 Administrative Secretary 100 1 0 0 Administrative Specialist III 100 0 1 1 Risk Management Specialist 100 1 0 0 Administrative Specialist II 100 0 0 1 Total 6 5 6 • • The Administrative Specialist II position in FY 2003 was transferred from the Resident Services Division of the Administration Department. PERFORMANCE MEASUREMENTS -HUMAN RESOURCES Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 Advertised positions 205 215 225 Applications reviewed 1,074 2,400 3,000 Training seminars 7 15 30 Job interviews conducted 461 396 450 Personnel action forms 1,365 1,956 2,500 Recruitment visits 8 16 16 139 DRAFT 612712002 3:39 PM • FY 2003 GOALS AND OBJECTIVES -HUMAN RESOURCES GOAL To increase the levels of service for City - provided services and facilities within the urban area, while maintaining fiscal responsibility. • • Objective: To convert current personnel record keeping to a paperless system. Objective: To assist in departmental reorganizations. Objective: To expand employee training and development opportunities. Objective: To implement an Employee Rewards and Recognition Program. 140 DRAFT 612712002 3:39 PM • BUDGET CATEGORY SUMMARY - HUMAN RESOURCES Expenditure Actual Actual Estimated Budget Proposed Budget Category FY 2000 FY 2001 Actual FY 2002 FY 2003 FY 2002 Personnel 240,414 274,761 294,536 299,338 365,654 Other Operating 154,629 172,003 351,464 350,264 270,875 Total $395,043 $446,764 $646,000 $649,602 $636,529 BUDGET CATEGORY EXPLANATIONS - HUMAN RESOURCES Personnel $365,654 This category includes the salaries, related payroll expenditures, and health and life insurance for Human Resources personnel. • Other Operating $270,875 • Funds are provided for various pre - employment tests, required random CDL drug testing, the Employee Assistance Program, labor counsel, seminars, conferences, training and educational programs, utilities, job opportunity advertising, and related materials and supplies. 141 DRAFT 612712002 3:39 PM • GENERAL SERVICES The General Services Department provides goods and services needed on a citywide basis, which are not provided for in a specific department. Examples of these services include garbage and recycling collection, tipping fees, unemployment compensation, and property and casualty insurance. L -7 • 142 DRAFT 612712002 3:42 PM T CATEGORY SUMMARY - GENERAL SERVICES Expenditure Actual Actual Estimated Budget Proposed Budget Category FY 2000 FY 2001 Actual FY 2002 FY 2003 FY 2002 Personnel 22,819 23,934 31,000 31,000 31,000 Other Operating 1,602,983 1,535,657 1,624,050 1,620,050 1,739,000 Debt Service 1,372,025 1,486,329 1,483,161 1,483,161 1,478,805 Transfers 150,000 - 75,000 75,000 380,239 Total $ 3,147,827 $ 3,045,920 $ 3,213,211 $ 3,209,211 $ 3,629,044 BUDGET CATEGORY EXPLANATIONS - GENERAL SERVICES &rsonnel $31,000 Funds in this category are budgeted for disability insurance and unemployment compensation. Other Operating $1,739,000 This category includes funding for the annual audit, garbage collection, postage and freight, tipping fees, equipment rental, insurance, community promotion, and the City's membership and dues to state and national civic organizations. Debt Service $1,478,805 Funds in this category are for payment of general obligation debt incurred for the construction of City Hall, the Police Department, and improvements to the central Fire Station. Transfers $380,239 This category provides funds for the operating transfer to the Golf Course and the PGA Flyover Fund. • DRAFT 7/212002 8:40 AM 143 • • • City of Palm Beach Gardens Growth Management Organization Chart Growth Management Administrator Development Administrative Compliance Coordinator Coordinator W I Administrative Specialist GIS Manager GIS Technician Principal I Principal ' I Code Enforcement I Building Official Planner Planner Supervisor Senior Planner Senior Planner Administrative Deputy Building Specialist 11 Official Planning Tecnician Planner (2) Code Enforcement Officers (3) Building Inspector Building Inspector Single License (2) Multi License (2) City Forester Occupational License Specialist Building Inspector (Proposed) Multi License Plans Examiner Forestry Technician Plans/Permit Specialist Permit Technician 144' GROWTH MANAGEMENT DEPARTMENT • The Growth Management Department provides various services related to the physical development of the City. The Department is responsible for land use planning, building plans review and permitting, occupational licensing, inspections, and code enforcement. There are four activities within the department — Administration, Planning & Zoning, Building, and Code Enforcement. The Administration Division oversees the department and promotes quality development and preferred growth while protecting the health, safety and welfare of all residents through the enforcement of City codes. The Planning & Zoning Division guides growth and development and protects the quality of life in the City. It ensures uniform enforcement of City codes and regulations and provides guidance and assistance to the public, development and financial communities and other governmental agencies regarding requirements of the City's adopted plans, development codes and land use regulations. This division updates and implements the City's adopted Comprehensive Plan and conducts special projects related to development approvals of the City. It also manages documents and plans related to development approvals and assists the City Council, the Planning & Zoning Commission, the Code Enforcement Board, the Zoning Board of Appeals, the Art Advisory Board, and other task forces and committees formed by the City. The Building Division reviews and issues all contractor occupational licenses and registrations for the City along with all building, electrical, plumbing, and mechanical permits. It is . responsible for reviewing all building plans, performing inspections for all buildings and ensuring that all structures are maintained to protect the health, safety and welfare of all residents. It enforces the City's code, the zoning code, and the Standard Building Congress code. In addition, it enforces wellfield management, surface water management, and concurrency management. • Finally, the Code Enforcement Division focuses on the general welfare and safety of all residents to protect the quality of life in the City by ensuring uniform enforcement of the City's Code of Ordinances and other City- adopted regulations. It also assists the Code Enforcement Board and other committees as formed by the City. The division works with other departments, such as the Police Department and the Public Works Department, and in cooperation with home owner and property owner associations and the Chamber of Commerce. 145 DRAFT 612712002 3:44 PM PERSONNEL -GROWTH MANAGEMENT • Administration Division Position Allocation % General Fund FY 2001 Summary FY 2002 Proposed FY 2003 Growth Management Director 100 1 0 0 Growth Management Administrator 100 0 1 1 Administrative Coordinator 100 0 1 1 Administrative Secretary 1 100 1 0 0 Dev. Comp. Coordinator 100 1 1 1 GIS Manager 100 1 1 1 GIS Technician 100 1 1 1 Total 5 5 5 Planning & Zoning Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Principal Planner 100 2 2 2 Senior Planner 100 2 2 2 Planner 100 2 2 2 • Planning Technician City Forester 100 100 1 1 1 1 1 1 Forestry Technician 100 0 1 1 Administrative Specialist II 100 0 1 1 Secretary II 100 1 0 0 11 Total 9 10 10 146 DRAFT 612712002 3:44 PM -Building Division Position • Allocation % General Fund FY 2001 Summary FY 2002 Proposed FY 2003 Building Official 100 1 1 1 Chief Building Inspector 100 1 1 0 Deputy Building Official 100 0 1 1 Building Inspector 1 100 4 0 0 Building Inspector 11 100 0 0 0 Plans Examiner 100 1 0 1 Plans/Permit Specialist 100 0 1 1 Permit Clerk 100 1 0 0 Permit Technician 100 1 1 1 Building Inspector — Single License 100 0 2 2 Building Inspector — Multi- License 100 0 3 3 Total 9 10 10 The FY 2003 budget includes funding for a Plans Examiner position, which is required by state law. Code Enforcement Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Code Enforcement Supervisor 100 1 1 1 • Code Enforcement Officer 100 2 3 3 Administrative Specialist II 100 0 0 1 Occupational License Specialist 100 0 0 1 • Total 3 4 6 The FY 2003 budget for the Code Enforcement Division provides for the addition of an Occupational License Specialist to allow for the transfer of that function from the Finance Department. 147 DRAFT 6/2712002 3:44 PM PERFORMANCE MEASUREMENTS -GROWTH MANAGEMENT Activity Actual Estimated Projected • FY 2001 FY 2002 FY 2003 New Applications processed 222 225 230 Zoning verified for Occupational Licenses 220 230 240 Landscape Inspections 208 300 350 Special projects 8 10 12 Intergovernmental reviews 12 18 20 Code Inspections 2,558 3,000 4,000 Written Violations 450 600 750 Special Master Cases 9 20 45 Illegal sign removal 912 1,500 2,200 Verbal warnings 404 500 650 Written warnings 492 600 750 Occupational license inspections 182 200 300 Red tags 0 1,000 1,000 Citations 8 20 45 Violations compiled 422 2,800 3,800 Number— residential permits 505 600 700 Number— commercial permits 153 200 300 • % Residential plan review in 3 days 75% 75% 75% % Commercial plan review in 10 days 85% 85% 85% Residential permits issued in 3 days 2,500 3,000 3,400 Total inspections 14,942 15,900 16,900 Average per inspector 3,736 3,180 3,380 Residential CO's issued 440 500 550 Commercial CO's issued 98 150 175 Industrial CO's issued 0 1 2 C, 148 DRAFT 6127/2002 3:44 PM FY 2003 GOALS AND OBJECTIVItS - GROWTH MANAGEMENT • GOAL To preserve land use patterns and types that currently characterize the City. Objective: To develop criteria for identifying and referring residents in need of home rehabilitation assistance. GOAL To promote economic development in the City through the expansion of existing businesses and the attraction of new industry. Objective: To establish bi- monthly meetings with the Executive Director of the Chamber of Commerce to discuss issues affecting the business community. Objective: To conduct two speaking engagements before the full Chamber on code issues affecting businesses. Objective: To form an Equity Study Commission from the business community to develop recommendations for fee structure and amendments to update the licensing code. Objective: To streamline the license application process by improving communication and coordinating the review activities between all of affected staff. GOAL To protect the natural environment through sustainable methods and practices. • Objective: To promote the concept of a "Garden City" through landscaping and open space requirements and the approval of at least one beautification or environmental project. Objective: To submit grant applications for landscaping improvements for Northlake Boulevard and other corridors in the City. GOAL To protect the City's character of high quality housing and focus on the maintenance of existing affordable housing. Objective: To create a database of property managers of residential and commercial developments. Objective: To attend regular formal and informal meetings to exchange information and facilitate solutions to code issues. Objective: To create brochures on five code provisions most commonly violated for distribution at HOA meetings and other events in the city. GOAL To promote the logical phasing and timing of new development, consistent with capital improvement plans and budgets. Objective: To process all permits, contractor license applications, and owner - builder affidavits in a courteous, professional, and efficient manner. • Objective: To provide timely, thorough, and accurate inspections of all structures under our sphere of influence. DRAFT 7/2/2002 11:35 AM 149 Objective: To continuously train, edycate, and update all division personnel on all • codes and new technology via seminars, classroom instruction, and field applications. Objective: To ensure that all construction inspectors, plans examiners, and supervisory personnel maintain and renew all applicable licenses and certifications. This will help to insure legal standing and the capability of the discharge of their duties. Objective: To perform any and all functions including but not limited to one -on -one interface and community relations as deemed relevant to attain our primary goals of life safety, code complying construction, and resource conservation. Objective: To process approximately eight development applications through the City's development review process each month. Objective: To develop bi- monthly agendas and serve as staff to the Planning and Zoning Commission. Objective: To serve as staff for monthly meetings of the Northlake Boulevard Corridor Task Force, the Art Advisory Committee, and the Beautification and Environmental Committee. Objective: To adopt and implement architectural design guidelines for non- residential development in the City. • Objective: To coordinate the annexation of the Garden Oaks residential development and adjacent areas, including the preparation of a state - required Urban Services Report. • DRAFT 7/212002 11:35 AM 150 BUDGET CATEGORY SUMMARY - GROWTH MANAGEMENT • Expenditure Actual Actual Estimated Budget Proposed Budget Category FY 2000 FY 2001 Actual FY 2002 FY 2003 FY 2002 Personnel Other Operating Capital Total 1,213,213 1,247,660 1,612,660 1,635,859 365,242 858,847 578,934 528,036 2,796 35,000 37,000 $1,581,251 $2,106,507 $2,226,594 $2,200,895 1,865,907 325,015 32,000 $2,222,922 BUDGET CATEGORY EXPLANATIONS Personnel $1,865,907 • This category includes the salaries, related payroll expenditures, and health and life insurance for Growth Management Department personnel. Other Operating $324,015 Funds are budgeted for various seminars and conferences, utilities, comprehensive plan legal advertising, office supplies, GIS supplies, memberships and dues, code enforcement special master fees, transfers to the fleet fund for fuel and maintenance of departmental vehicles, and uniforms. The decrease in Other Operating funds from FY 2002 to FY 2003 is due to the transfer of the City Engineer's budget to the Community Services /Public Works Department. • Capital $32,000 Funds are budgeted to purchase two (2) vehicles for the Building Division. DRAFT 612712002 3:44 PM 151 • q, a c c cc a� • ca E� N oa® w V I& POLICE DEPARTMENT • • The Palm Beach Gardens Police Department provides professional law enforcement, comprehensive crime prevention and crime solution services to the residents of the City. The Chief of Police oversees the operation of the department, which is organized into three bureaus: Administrative Operations, Uniformed Operations, and Special Operations. The primary functions of the Administrative Operations Bureau are to provide administrative support to all Police Department personnel and work in cooperation with other City departments, provide emergency communications dispatching, and provide record keeping services for the department. The primary functions of the Uniformed Operations Bureau are to provide traffic enforcement and road patrol, respond to all calls for service, and enforce the laws of the State of Florida and the City of Palm Beach Gardens. The primary functions of the Special Operations Bureau are to conduct investigative and crime prevention /youth program activities and provide specialized tactical support, maintain the professionalism of the department and its members through recruiting and selection activities, accreditation training, internal affairs, and planning and research. Also housed within the Special Operations Bureau are public information functions, including media relations and public outreach programs. DRAFT 612712002 3:48 PM 153 5 t • PERSONNEL - POLICE FY 2001 Summary FY 2002 Proposed FY 2003 Major 100 Administrative Operations Bureau 1 1 Captain 100 1 Position Allocation Lieutenant Summary 4 4 4 % General FY FY Proposed FY 8 Police Officer Fund 2001 2002 2003 Police Aide Chief of Police 100 1 1 1 100 Assistant Chief of Police 100 1 0 0 73 Major 100 0 1 1 Admin. Aide to the Police Chief 100 1 1 1 Lieutenant 100 1 1 1 Sergeant 100 1 0 0 Police Officer 100 1 1 1 Support Service Commander 100 1 0 0 Budget Technician 100 1 1 1 Police Network Manager 100 0 1 1 Network Specialist 100 1 0 1 Quartermaster 100 1 1 1 Crime Analyst/Records Supervisor 100 1 1 1 UCR/Payroll Clerk 100 0 1 1 Records Clerk 100 5 4 4 Communications Manager 100 0 1 1 Lead Dispatcher 100 3 3 3 Dispatcher 100 12 11 11 Administrative Specialist II 100 1 0 0 Total 32 29 30 • The FY 2003 budget includes a new Network Specialist position for the Police Department. This position is needed to address the expanding information management needs of the Department. • Uniformed Operations Bureau Position Allocation % General Fund FY 2001 Summary FY 2002 Proposed FY 2003 Major 100 0 1 1 Captain 100 1 1 1 Lieutenant 100 4 4 4 Sergeant 100 9 7 8 Police Officer 100 58 56 62 Police Aide 100 0 1 1 Administrative Specialist II 100 1 1 1 Total 73 72 78 154 DRAFT 612712002 3:48 PM • Special Operations Bureau Position • • The FY 2003 budget provides funding for an additional 11 sworn positions in the Police Department, necessary to provide adequate coverage for the rapidly expanding community. Of these 11 new positions, nine (9) are police officer positions and two (2) are police sergeant positions. The positions are allocated over the three Bureaus as follows: one (1) — Administrative Operations Bureau; seven (7) — Uniformed Operations Bureau; and three (3) — Special Operations Bureau. DRAFT 612712002 3:48 PM X155 Allocation % General Fund FY 2001 Summary FY 2002 Proposed FY 2003 Major 100 0 1 1 Captain 100 0 1 1 Lieutenant 100 1 2 2 Sergeant 100 2 3 4 Police Officer 100 15 11 14 Police Aide 100 1 0 0 Evidence /Forensics Technician 100 1 1 1 Evidence Custodian 100 1 1 1 Administrative Specialist II 100 0 1 1 Youth Resource Assistant 100 0 1 1 Total 21 23 26 • • The FY 2003 budget provides funding for an additional 11 sworn positions in the Police Department, necessary to provide adequate coverage for the rapidly expanding community. Of these 11 new positions, nine (9) are police officer positions and two (2) are police sergeant positions. The positions are allocated over the three Bureaus as follows: one (1) — Administrative Operations Bureau; seven (7) — Uniformed Operations Bureau; and three (3) — Special Operations Bureau. DRAFT 612712002 3:48 PM X155 0 PERFORMANCE MEASUREMENTS - POLICE Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 Administrative Operations Bureau Public reports requests 8,038 8,200 8,500 Media reports requests 2,094 2,200 2,300 Statistical printout requests 936 950 950 Maps developed by crime analysis n/a 45 60 Reports processed by police records clerks 6,855 7,000 7,300 Homeowners associations statistical monthly report requests 300 300 310 Computer aided dispatch public request 780 800 820 Uniformed Operations Bureau Calls for service 48,528 49,000 58,000 Problem Oriented Policing Projects 55 50 50 Homeowners Association Meetings 24 24 24 Special Operations Bureau Compliance with FDLE requirements . Complete IA's within 45 days 100% 100% 100% 90% Respond within 24 hours to media requests 100% 100% 100% Prepare /distribute "good news" media release 4 Increase participation in Neighborhood Watch 5% Criminal sweeps (alcohol, sexual offenders, etc.) 4 Presentations to businesses 4 Solve cases assigned for investigation 35% Provide block of instruction on terrorism 0 1 1 Provide shoot/don't shoot scenario training 0 0 1 Improve juvenile participation in youth programs 10% Truancy sweeps 3 Conduct CPTED reviews within 10 days 90% • 156 DRAFT 6127/2002 3:48 PM • FY 2003 GOALS AND OBJECTIVES - POLICE GOAL To create linkages in the City which connect or gather residents and business owners of different neighborhoods and developments into a single community and which provide a sense of community. Objective: To identify areas that are experiencing increases in crime and develop an action plan to address the problem, using education/prevention programs, identification/arrest of suspects, and improved communications between police department bureaus, other city departments, and other agencies as needed. Objective: To increase the number of neighborhoods involved in the Neighborhood Watch Program. GOAL To increase the levels of service for City- provided services and facilities within the urban area, while maintaining fiscal responsibility. Objective: To enhance monthly statistical crime reports to homeowners associations within their respective developments to promote awareness and alertness to criminal activity in the community. Objective: To ensure that all communications operators participate in at least 12 hours of training. Objective: To redesign the current patrol beat configuration to include an additional beat. Objective: To obtain national reaccreditation from the Commission on Accreditation for Law Enforcement Agencies. GOAL To encourage the provision of quality education through world class curriculum to ensure all children are prepared for real world experiences, hold the necessary skills for jobs, and continue to pursue knowledge. Objective: To develop and provide a DUI awareness safety program for teenage drivers. Objective: Develop and implement a referral program for school personnel to refer at -risk children to department youth programs. DRAFT 7/1/2002 5:32 PM 157 r� • BUDGET CATEGORY SUMMARY - POLICE Expenditure Actual Category FY 2000 Actual Estimated FY 2001 Actual FY 2002 Personnel 7,317,112 7,710,634 Other Operating 1,355,588 1,272,947 Capital 822,291 513,207 Debt Service 183,503 - Budget Proposed FY 2002 Budget FY 2003 8,422,252 8,350,980 9,964,722 1,781,722 1,803,383 1,924,277 198,719 192,613 356,655 Total $9,678,494 $9,496,788 $ 10,402,693 $10,346,976 $ 12,245,654 BUDGET CATEGORY EXPLANATIONS - POLICE Personnel $9,964,722 This category includes the salaries, related payroll expenditures, pension, and health and life insurance for all Police department personnel. Other Operating $1,924,277 Funds are provided for various professional services, including the 800 MHz radio interface, training and educational seminars, utilities, repair and maintenance of equipment including dispatching equipment, radar and laser units, DUI camera and recorders, and firearms. This category also includes funds for supplies, such as ammunition, flashlights, flares, and firearms and uniforms and related equipment. The necessary transfers to the fleet fund for fuel, maintenance and repair of Police department vehicles are also budgeted in this category. Also included in this total is $80,000 from the Police Impact Fund, which will be used for client licenses for 20 mobile data terminals. Funds are also budgeted from the Police Training Special Revenue Fund, which will be used for various training and educational programs for department personnel. Capital $356,655 This category includes funding for various capital purchases, such as lightweight ballistic vests, moving radar units, a speed monitoring trailer, digital cameras for crime scene investigations, • and mobile data terminals. Also included in this total is $98,000 from the Police Impact Fund, which will be used to purchase mobile radios for 20 vehicles, and the purchase of eight (8) new mobile data terminals. DRAFT 71212002 8:57 AM 158 0 ■ § � Q) @� � t & � .lot k R® � � C ƒ o O � V o 159 W LL- 8 � kW U 7 S § � � /J CS k - .f f b A 3 c / _ LLI /ate LLI . k�$ CL RGA 7 w § 7 D k k 6co D e # p « Cl E f � � k »« 6 2 . §t5 c� k ƒ� % » C3 7w 0 � t k LL- 7 4D 7H 4D Co � » �LL- -- [� � - . 2® 3 6/ /f k C13 159 W LL- U FIRE RESCUE DEPARTMENT The Palm Beach Gardens Fire Rescue Department is committed to life safety through the delivery of quality, professional emergency services and community education. The department is an intended combination type of department using the talents of career professionals and highly trained volunteers. Palm Beach Gardens Fire Rescue is a full service fire rescue department providing both fire and emergency medical services including advanced and basic life support medical transport. The department also provides life safety services through its inspection and plans review programs, and by providing fire and life safety education programs to residents and businesses located within our community. Some of these programs include Fire Extinguisher Training, CPR Training, Automatic External Defibrillator (AED) Program, Community Emergency Response Team (CERT), Drowning Prevention, the Risk Watch Program, and a Juvenile Firesetter Intervention program. The department currently provides these services from four fire stations. A fifth fire station (Station #5) is planned in this proposed budget. 16fl DRAFT 612712002 3:53 PM PERSONNEL -FIRE RESCUE Administration Division 100 0 0 1 Position Allocation 0 Summary 1 Division Chief — Training & Prof. % General FY FY Proposed FY Fire Shift Commander Fund 2001 2002 2003 Fire Chief 100 1 1 1 Deputy Chief — Operations 100 1 1 1 Deputy Chief — Administration 100 1 1 1 Deputy Chief — EMS /Support Services 100 0 0 1 Division Chief — Administrative Services 100 0 0 1 Division Chief — Life Safety 100 0 0 1 Chief Fire Inspector 100 1 1 0 Executive Assistant to the Fire Chief 100 1 0 0 Fire Services Coordinator 100 0 1 1 Administrative Specialist III 100 0 1 1 Administrative Specialist II 100 0 1 1 Administrative Secretary 1 100 1 0 0 Secretary II 100 1 0 0 Fire Inspector 100 4 3 3 Public Education Specialist* 100 0 0 1 Total 11 10 13 *The Public Education Specialist position is a grant - funded position, with funding provided through the Florida Department of Health, Bureau of Emergency Medical Services for its salary. The City funds benefits for the position. The position is contingent upon the continued receipt of grant funds for its salary. Upon expiration of grant funding, the position will no longer be filled. • Emergency Services Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 • Division Chief — Fleet/Facilities 100 0 0 1 Division Chief — EMS 100 0 0 1 Division Chief — Training & Prof. 100 0 0 1 Fire Shift Commander 100 3 3 3 EMS Commander 100 1 1 3 Fire Captain 100 3 3 0 EMS Captain 100 3 3 0 Fire Lieutenant 100 9 12 19 EMS Lieutenant 100 0 0 15 Driver /Engineer 100 15 15 19 Fire Medic 100 23 32 30 Firefighter 100 18 18 18 EMS Insurance Technician 100 0 1 1 Accounts Receivable Specialist 100 1 0 0 Total 76 88 111 The FY 2003 budget includes funding for 24 additional firefighters to staff the new Fire Station #5. This staffing will be implemented in a phased approach in order to minimize the impact in this budget year. DRAFT 612712002 3:53 PM 161 • • PERFORMANCE MEASUREMENTS -FIRE RESCUE Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 Officer Development 10 10 12 Department Newsletter 6 6 6 ISO Rating 3 3 3 Fire Inspections 3821 4500 4750 Plans Review 475 500 625 Plans Review within 2 days 450 425 575 Public Education Presentations 250 200 400 Fire Investigations 60 65 75 Total Calls for Service 5281 6250 6600 Total Emergency Medical 3570 4284 4712 Total Medical Transports Average Response Time 4.45 4.35 4.05 Pre -Fire Plans 125 140 150 DRAFT 612712002 3:53 PM 162 0 FY 2003 GOALS AND OBJECTIVES = FIRE RESCUE GOAL To increase the levels of service for City- provided services and facilities within the urban area, while maintaining fiscal responsibility. Objective: To construct and occupy Station No. 5. Objective: To maintain an ISO rating of 3 or better. Objective: To conduct monthly officer development training. Objective: To publish a bi- monthly newsletter. Objective: To continue the Fire Department Accreditation process through the International Association of Fire Chiefs. Objective: To certify all operations EMT personnel as Basic Trauma Life Support providers. Objective: To increase by 10 %'the number of Automatic External Defibrillator (AED) units within the community. GOAL To provide residents opportunities for recreation and leisure activities and other past time interests. Objective: To promote a ride -along program for interested city and community leaders. Objective: To recruit and maintain 10 active volunteers in our system. Objective: To conduct at least two (2) Community Emergency Response Team (CERT) certification classes. GOAL To promote the logical phasing and timing of new development, consistent with capital improvement plans and budgets. Objective: To complete at least 90% of plans review within two (2) days. Objective: To complete a pre -fire plan for each new building and maintain updates of existing buildings. 163 DRAFT 612712002 3:53 PM BUDGET CATEGORY SUMMARY- FIRE RESCUE Expenditure Actual Actual Estimated Budget Proposed Budget Category FY 2000 FY 2001 Actual FY 2002 FY 2003 FY 2002 Personnel 4,871,013 5,741,327 6,791,842 6,798,537 8,031,365 Other Operating 960,291 957,382 1,046,671 1,036,701 1,261,169 Debt Service - 109,958 107,505 107,505 105,100 Capital 778,291 541,893 1,964,500 1,964,500 2,048,100 Total $6,609,595 $7,350,560 $9,910,518 $9,907,243 $11,445,734 • BUDGET CATEGORY EXPLANATIONS - FIRE RESCUE Personnel $8,031,365 This category includes the salaries, related payroll expenditures, pension, health insurance, and life insurance for Fire Rescue Department personnel. It also includes funding for incentive and certification pay, overtime, and clothing allowances. Other Operating $1,261,169 Funds budgeted in this category include the dispatch contract with Palm Beach County, annual physicals required for department personnel, various seminars and conferences, tuition reimbursement, utilities, miscellaneous materials and supplies, uniforms, books and subscriptions, and membership and dues to various professional associations. Also included in this category is the department's transfer to the fleet fund for amortization (excluding fire engines), fuel and maintenance costs for emergency services vehicles. Debt Service $105,100 Funds are provided for loan payments for Station #3. Capital $2,048,100 Funds are budgeted for the construction of Station #5, one (1) new rescue vehicle, two (2) new stretchers, and one (1) fire engine — quint. Also included in this total is $191,100 from the Fire Impact Fund, which will be used for equipment, furniture, and a rescue vehicle for Station #5. DRAFT 612712002 3:53 PM 164 • City of balm Beach Gardens Department of Community Services Organization Chart Community Services Administrator Civil Citizen Services Engineer w Specialist Projects Public Information Manager Specialist Director Public Works Director Recreation Manager Parks Division Division 165 • COMMUNITY SERVICES DEPARTMENT - PUBLIC WORKS DIVISION The Department of Community Services encompasses Public Works, Parks, and Recreation. The Public Works Division provides responsive, efficient, high quality services to its customers in order to preserve the healthy and pleasing living environment established in the City of Palm Beach Gardens. The Division consists of five activities: Administration, Facilities Maintenance, Stormwater, Street Maintenance, and Fleet Maintenance. Community Services /Public Works Administration is charged with the responsibility of managing, maintaining, operating and repairing the City's infrastructure, facilities and related assets including easements, mowing and landscaping of rights -of -way, streets, sidewalks, street lighting, signage, traffic signs, municipal buildings, drainage control systems, stormwater conveyance canals, swales and the municipal fleet. It also includes the Resident Services operation, which provides quick and effective responses to citizen inquiries about City issues and projects, and the City Engineer. The Facilities Maintenance activity provides supervision and maintenance in the construction, operation and repair of City facilities and grounds, including support for plumbing, air conditioning, and electrical and special project operations. The Stormwater activity provides supervision and maintenance in construction, restoration and repair of the City's canals and swales for stormwater run -off. The Street Maintenance activity • provides supervision and maintenance for the City's roadway system and all landscaped areas within designated City rights -of -way, including installation, fertilization, chemical application and irrigation maintenance. The Fleet Maintenance activity provides routine maintenance and repairs to the City's fleet of vehicles and equipment. • DRAFT 612712002 4:24 PM 166 .• • City of Palm Beach Gardens Department of Community Services /Public Works Organization Chart Community Services Administrator Civil Engineer Citizen Services Specialist Projects Manager Public Information Specialist Public Works Manager Administrative Specialist 11 Purchasingfinventory Control Coordinator Administrative Specialist II Maintenance Superintendent Superintendent Superintendent Facilities Maintenance Stonnwater Street Maintenance Electrician Maintenance IV (2) Maintenance IV (2) Maintenance N Maintenance III Maintenance 11 (2) Maintenance IA Maintenance 11 (2) Irrigation Technician Maintenance II (4) Maintenance I Light Equipment Operator Maintenance I Heavy Equipment Traffic Technician Operator (4) A/C Technician I General Maintenance 167 Superintendent Fleet Maintenance Supervisor Fleet Maintenance M Mechanic 0 • PERSONNEL -PUBLIC WORDS, Community Services /Public Works Administration Division 100 0 Position Allocation Supervisor — Facilities Maintenance Summary 1 0 % General FY FY Proposed FY 1 Fund 2001 2002 2003 Community Services Administrator 100 0 1 1 Projects Manager 100 0 1 1 Public Information Specialist 100 0 1 1 Citizen Services Specialist 100 0 1 1 Civil Engineer 100 0 1 1 Public Works Director 100 1 0 0 Assistant Public Works Director 100 1 0 0 Public Works Manager 100 0 1 1 Maintenance IV 100 1 1 1 Traffic Technician 100 1 1 0 Maintenance 11 100 1 1 0 Administrative Specialist III 100 1 1 1 Administrative Specialist 11 100 1 1 1 Purchasing /Inventory Control Coordinator 100 1 1 1 Total 8 12 10 • Facilities Maintenance Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 • Superintendent — Facilities Maintenance 100 0 1 1 Supervisor — Facilities Maintenance 100 1 0 0 Electrician 100 1 1 1 Maintenance IV 100 2 1 1 Maintenance III 100 1 1 1 Maintenance 11 100 4 4 4 Maintenance 1 100 2 1 1 A/C Technician 100 1 1 1 Total 12 10 10 DRAFT 6/27/2002 4:24 PM 168 1. • Stormwater Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Superintendent - Stormwater 100 0 1 0 Supervisor - Stormwater 100 1 0 0 Maintenance IV 100 2 1 2 Maintenance III 100 1 1 1 Maintenance II 100 3 3 2 Maintenance 1 100 2 1 1 Heavy Equipment Operator 100 4 4 4 Light Equipment Operator 100 1 1 1 General Maintenance 100 2 2 2 Maintenance Technician 100 1 1 1 Total 1 17 15 14 Street Maintenance Division Position Allocation 0 Summary 1 Supervisor— Fleet Maintenance % General FY FY Proposed FY Mechanic IV Fund 2001 2002 2003 Mechanic III 100 4 4 Superintendent— Street Maintenance 100 0 1 1 Supervisor - Mowing 100 1 0 0 Maintenance IV 100 2 2 2 Maintenance II 100 2 1 2 Maintenance 1 • 100 0 1 0 Irrigation Technician 100 1 1 1 Light Equipment Operator 100 1 1 1 Traffic Technician 100 0 0 1 General Maintenance 100 1 1 1 Total 8 8 9 For FY 2003, the Supervisor — Mowing position was transferred to the Parks Department and retitled /reclassified as the Grounds Superintendent. • Fleet Maintenance Division Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Superintendent — Fleet Maintenance 100 0 1 1 Supervisor— Fleet Maintenance 100 1 1 1 Mechanic IV 100 1 0 0 Mechanic III 100 4 4 4 Mechanic II 100 1 1 1 Mechanic 1 100 2 0 0 Total 9 7 7 DRAFT 612712002 4:24 PM 169 • • PERFORMANCE MEASUREMENTS - PUBLIC WORKS Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 Request for service 623 600 600 Traffic signs replacement 110 100 0 Coordinate projects 15 40 40 Driveway inspections 36 75 75 Capital projects 7 12 12 Service requests 2300 2350 2600 Replacement vehicles 17 0 40 Facilities maintenance work orders received 300 420 500 Facilities maintenance work orders completed 260 380 450 Facilities maintenance work orders completed in 2 days n/a 300 350 DRAFT 612712002 4:24 PM 170 • FY 2003 GOALS AND OBJECTIVES - PUBLIC WORKS GOAL To create linkages in the City which connect or gather residents and business owners of different neighborhoods and developments into a single community and which provide a sense of community. Objective: To coordinate sidewalk linkage projects with swale restoration to reduce disruption to residents. Objective: To improve the safety of City streets by implementing a five year street light improvement plan. GOAL To increase the levels of service for City - provided services and facilities within the urban area, while maintaining fiscal responsibility. Objective: To identify a future site to relocate the Public Works complex to improve the efficiency of the Division by providing more room for the storage of equipment and materials needed to maintain the City. Objective: To make initial contact with citizens within 24 hours of notice 95% of the time. Objective: To conduct semi - annual preventative maintenance inspections on City - owned buildings and structures. • Objective: To perform bimonthly preventative maintenance inspection on 42 air conditioning units to ensure proper and safe operating status. Objective: To implement a City -wide electrical preventative maintenance program. Objective: To maintain the quality of the City's fleet by developing and implementing a vehicle preventative maintenance schedule. GOAL To protect the natural environment through sustainable methods and practices. Objective: To perform bimonthly inspections of 25 City -owned irrigation systems. Objective: To execute a mosquito- spraying program in compliance with regulatory standards & perform spraying operations approximately 24 times per year. GOAL To promote balanced water resource policies and programs which address water supply needs, flood control, preservation of environmentally sensitive areas and aquifer recharge. Objective: To execute an inlet/outfall inspection program in compliance with NPDES standards. Objective: To continue to utilize underdrain systems in swales to improve drainage • in older City sections. DRAFT 612712002 4:24 PM 171 • GOAL To promote the logical phasing and timing of new development, consistent with capital improvement plans and budgets. Objective: To complete 20 miles of pavement performance data collection. I[] I[] DRAFT 612712002 4:24 PM 172 • BUDGET CATEGORY SUMMARY - PUBLIC WORKS 1,896,530 Expenditure Actual Actual Estimated Budget Proposed Budget 11,235,958 Category FY 2000 FY 2001 FY 2002 FY 2002 FY 2003 Personnel 1,750,377 1,650,989 2,223,757 2,223,757 2,556,202 Other Operating 1,978,121 2,402,635 2,916,852 2,916,852 1,896,530 Capital 143,553 1,869,233 2,497,100 11,235,958 1,440,700 Debt Service - 106,582 598,718 453,718 683,681 Total $3,872,051 $6,029,439 $8,236,427 $16,830,285 $6,577,113 BUDGET CATEGORY EXPLANATIONS - PUBLIC WORKS • Personnel $2,556,202 This category includes the salaries, related payroll expenditures, pension, and health and life insurance for Public Works division personnel. Other Operating $1,896,530 This category includes various training and educational seminars, utilities, uniforms, fleet fund transfers for fuel and maintenance of department vehicles and equipment, the purchase of unleaded fuel, diesel fuel and natural gasoline, vehicle maintenance parts and tires, contractual expenses for the City's consulting engineer, equipment rental fees, shellrock and asphalt for roadway maintenance, and miscellaneous building maintenance materials and supplies. It also includes $150,000 from the Gax Tax Fund to be used for. eligible work and $963,939 from the Fleet Maintenance Fund. Capital $1,440,700 This category includes funding for various capital projects and purchases such as canal improvements, inlet & stormwater pipe cleaning, directional bores, vehicles, swales restoration, pavement resurfacing & traffic striping, implementing the Sidewalk Plan, and repairing joints /cracks on concrete bridges. Debt Service $683,681 • This amount includes $173,326 from the PGA Flyover Capital Project Fund, $416,665 from the Burns Road Capital Project Fund and $93,690 from the Fleet Maintenance Fund. DRAFT 7/1/2002 4:19 PM 173 iI • i Mahrtenance Nnead 11r Y • City of Palm Beach Gardens Chemiml Spray - Department of Community Services /Parks Division Tedrrridan Community Services Makd.n —. Mainlenarroe Tedradan 1 Diredm Paft Tedh 'am 1 General Mahtenance (3) Administrative Specialist 11 Grounds Stperintenderd General Maintenaroe N/Lead Maintenarwe NlLead MaInt- x N/Lead Mairdenanoe 11r Y • City of Palm Beach Gardens Department of Community Services /Parks Division Organization Chart Community Services Administrator Diredm Paft Divisim Administrative Specialist 11 Grounds Stperintenderd Maintenaroe N/Lead Maintenarwe NlLead MaInt- x N/Lead airden — M.Int na Maintenance service Tedewdan Wiga6m Teduici- .Wdan Y Tedvidan 1 Tech-aan 1 Maintenanm General Maintenance Maintenanm General Maintenance pJ Maintenance Tedvicim 1 Techadan 1 Technician 1 General Maint— (3) 174 • COMMUNITY SERVICES DEPARTMENT - PARKS DIVISION • • The Parks Division is committed to professionalism in the planning and development of parks, excellence in the provision of safe, well- maintained facilities and the establishment of an acceptable balance between. safety, aesthetics and practicality. The Division's many responsibilities are to maintain all facilities in an aesthetically pleasing, sanitized manner; to provide safe play equipment and fall surfaces; to prepare sports fields in a proper and functional manner; to ensure secure facilities and environment; to preserve a well- maintained fleet of vehicles and equipment; and to respond appropriately and responsibly to the public. The Parks Division maintains the City's nine (9) public parks. They are: ♦ Gardens Park ♦ Burns Road Community Center and Municipal Pool ♦ Riverside Drive Community Center ♦ Plant Drive Park ♦ Oaks Park ♦ Lake Catherine Park ♦ PGA National Park ♦ Palm Beach Gardens Municipal Golf Course ♦ Palm Beach Gardens Tennis Center DRAFT 612712002 3:59 PM 175 u PERSONNEL - PARKS Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Director, Parks Division 100 0 1 1 Parks Superintendent 100 1 0 0 Grounds Superintendent 100 0 0 1 Administrative Specialist III 100 0 1 1 Administrative Specialist 100 1 0 0 Maintenance IV /Lead 100 3 4 4 Irrigation Technician 100 0 0 1 Chemical Spray Technician 100 0 0 1 Service Technician 100 0 0 1 Maintenance Technician III 100 4 4 1 Maintenance Technician 11 100 3 3 5 Maintenance Technician 1 100 4 4 3 General Maintenance 100 10 10 12 Total 26 27 31 • • In FY 2003, the Grounds Superintendent has been transferred to the Parks division from the Public Works division. DRAFT 612712002 3:59 PM 176 • PERFORMANCE MEASUREMENTS - PARKS Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 • • Total acres mowed 20,450 21,000 29,000 Refuse containers collected 37,025 38,000 44,600 Total annual restroom cleanings 5,500 5,500 6,900 Total annual pavilion cleanings 2,160 2,250 2,930 Total annual community center cleanings 520 628 628 Total annual playground inspections 1,725 2,067 2,555 Total linear miles of landscaping maintained 2,100 2,175 2,250 Total service requests completed 240" 1,000 *To date — System was instituted 10101/2001 DRAFT 612712DD2 3:59 PM 177 • FY 2003 GOALS AND OBJECTIVES - PARKS GOAL To increase the levels of service for City- provided services and facilities within the urban area, while maintaining fiscal responsibility. Objective: To develop a project crew for renovations and projects. Objective: To apply maintenance standards acceptable to community expectations. Objective: To develop long -range preventative maintenance programs. • • GOAL To provide residents opportunities for recreation and leisure activities and other past time interests. Objective: To provide additional staff for prime activity periods (i.e. evenings and weekends.) GOAL To promote the logical phasing and timing of new development, consistent with capital improvement plans and budgets. Objective: To provide for the opening of Mirasol Park. DRAFT 612712002 4:01 PM 178 BUDGET CATEGORY SUMMARY -PARKS Expenditure Category Actual FY 2000 Actual FY 2001 Estimated Actual FY 2002 Budget FY 2002 Proposed Budget FY 2003 Personnel 815,415 878,099 1,082,856 1,096,782 1,344,311 Other Operating 354,594 777,077 534,420 556,841 587,367 Capital 68,941 248,018 c 93,000 93,000 47,300 Debt 196,609 258,140 329,717 329,717 61,000 Service Total $1,435,559 $2,161,333 $2,039,993 $2,076,340 $2,039,978 BUDGET CATEGORY EXPLANATIONS - PARKS • Personnel $1,344,311 This category includes the salaries, related payroll expenditures, pension, and health insurance for Parks division personnel. Other Operating $587,367 Funding is included for environmental remediation for the Klock property, repair and maintenance of the City's various park properties, materials and supplies for same, and various educational seminars. Capital $47,300 Funds are budgeted for the purchase of the following pieces of equipment: a sports turf mower, an athletic groomer, a parks utility vehicle, an aerial lift, a self- propelled field painting unit, and ice machines. Debt Service $61,000 Funds are provided for payment of interest for the loan used to purchase District Park property. • 179 DRAFT 6/2712002 4:02 PM i . • City of Palm Beach Gardens Department of Community Services /Recreation Division Organization Chart • AdmidsbW S onde Diredor,Reaealion Div" n rlMn TedaidaFled Admirr'stratne Seadary Gol[Complea Pro SbDPMttended Apagc Adietic CAW Aft SpedalEvwI- Program Manager Tenna Coordreta Caodnata CoordnQ ata . Coondmata Ccordaata Adrnir& ative Coo dmala Sped 9 Golf Coin Ma rtenar ce 1 LifeguaA Reaeaticn Reg slafm Pm Slap Afkndzd • S onde Goff Course Maintenance n rlMn TedaidaFled wenanoe (� U� 180 • COMMUNITY SERVICES DEPARTMENT - RECREATION DIVISION The City of Palm Beach Garden's Recreation Division offers a variety of facilities and leisure activities for age groups ranging from toddlers to senior citizens. The Division has nine activities: Administration, Aquatics, Athletics, Cultural Arts, General Programs, Golf, Special Events, Special Interest, and Tennis. The Administration activity oversees the operations of the entire department to ensure a comprehensive offering of recreational programs and activities for all ages and abilities in conjunction with well- maintained city -owned parks and recreation facilities. The Aquatics activity provides a comprehensive aquatics program for all ages on a year -round basis at the Aquatics Center located at the Burns Road Community Center. Among the activities offered are water exercise programs, open swimming, and swim teams. The Athletics activity provides quality athletic programs emphasizing human development, safety, social welfare and community integration. Sports programs are offered for both youth and adults and include football, basketball, softball and soccer among others. The Cultural Arts activity plans to expand upon its current program to include a community amphitheater on the grounds of City Hall, expanded programming of concerts and events, and hands -on workshops for all segments of the community. Currently, the Division organizes art • exhibits for display at City Hall, Burns Road Community Center, and Riverside Community Center. • The General Programs activity offers a wide variety of programs for all ages, utilizing quality instructors in a safe and enjoyable environment. Among the programs offered by the Division are aerobics, yoga, duplicate bridge, jewelry making, and the preschool program. The Golf activity operates the Palm Beach Gardens Municipal Golf Course, which provides the public with a customer - friendly, full - service golf center affordably priced. The Special Events activity emphasizes family fun with a variety of special events like an annual egg hunt, craft shows, Daddy /Daughter Date Night, and the annual holiday tree lighting. The Special Interest activity seeks to provide recreational opportunities specifically to school - aged children throughout the year when school is not in session. This includes a summer camp program, School's Out Day Trips, and spring /holiday camps. The Tennis activity operates the Palm Beach Gardens Tennis Center that offers a full range of activities and programs for all ages. Services include lessons, tournaments, and league play. DRAFT 6/27/2002 4:07 PM 181 • PERSONNEL - RECREATION Administration Activity Position Allocation Summary % General FY FY Proposed FY Fund 2001 .2002 2003 Director of Parks & Recreation 100 1 0 0 Assistant Director of Parks & Recreation 100 1 0 0 Director, Special Facilities Division 100 0 1 0 Director, Recreation Division 100 0 1 1 Administrative Secretary 100 1 1 1 Total 3 3 2 Aquatics Activity Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Aquatic Coordinator 100 1 1 Lifeguard 100 0 0 Total 2 Athletics Activity • Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Athletic Coordinator 100 Recreation Supervisor 100 Total 2 2 2 Cultural Arts Activity Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Cultural Arts Coordinator 100 0 0 Total 0 0 1 General Programs Activity Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Program Coordinator 100 1 1 1 Registration Specialist 100 2 2 2 • Total 3 3 3 DRAFT 6/27/2002 4:07 PM 182 • Golf Activity Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Golf Complex Manager 100 0 1 1 Superintendent, Golf Course 100 0 1 1 Coordinator, Golf Course 100 0 1 1 Administrative Specialist III /Golf 100 0 1 1 Pro Shop Attendant 100 0 1 1 Maintenance Technician I /Fleet 100 0 1 1 General Maintenance Technician 100 0 6 6 Total 0 12 12 Special Events Activity Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Special Events Coordinator 100 Total 1 1 1 Special Interest Activity • Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Special Interest Coordinator 100 Recreation Supervisor 100 Total 2 2 2 Tennis Activity Position Allocation Summary % General FY FY Proposed FY Fund 2001 2002 2003 Pro Shop Attendant 100 Maintenance 1 100 Total • DRAFT 6/27/2002 4:07 PM 183 • PERFORMANCE MEASUREMENTS - RECREATION Activity Actual Estimated Projected FY 2001 FY 2002 FY 2003 DRAFT 6/27/2002 4:07 PM 184 Pool/open swim 8500 8550 8550 Pool /lessons 4400 4500 4600 Pool /swim team 4300 4100 4200 Egg Hunt 1500 1800 2000 Holiday Bazaar 4600 5000 5500 Spring Craft Show 3000 3500 4000 Gardens Art Art and Music 850 1000 1200 Tree Lighting 600 700 800 Mon /Son 150 200 250 Daddy /Daughter Date Night 350 400 400 Tea Party 130 175 225 Ghost Goblins 300 350 400 Candy Grams 100 150 175 Hanukkah 500 600 700 • Father /Son Teen Drop In Attendance 55 2726 110 3100 175 4250 School Out Trips 298 300 325 SkateNight Attendance 15000 Miscellaneous Teen Event 248 1000 1250 Youth Camp Participants 15041 15000 15000 Mini - Brochures Produced 4 4 4 Senior Program 10000 10000 10500 Youth Preschool 9000 10000 10500 Youth Gymnastics 1250 1500 1600 Youth Dance 4725 6000 6500 Youth Arts and Crafts 1125 1200 1200 Youth Miscellaneous 3150 1000 1200 Adult Exercise 13350 15000 15000 Adult Dance 1500 2800 2800 Adult Arts and Crafts 2000 2300 2500 Adult Miscellaneous 5500 4000 5000 Programs Evaluations 1000 1000 1000 Men's Flag FB teams 29 18 24 • Men's Basketball teams 12 12 12 DRAFT 6/27/2002 4:07 PM 184 Women's Basketball teams 0 4 4 Men's Softball teams • 23 24 12 Co -rec Softball teams 23 30 24 Men's Soccer teams 5 12 6 Women's Soccer participation 39 40 40 Co -rec Volleyball teams 22 20 32 Ad Roller Hockey participation 50 100 100 Open Gym participation 1709 1700 1700 Youth Flag Football teams 14 16 14 Boys Basketball teams 35 34 36 Youth Soccer teams 58 60 60 Youth Football teams 5 6 5 Youth Cheerleading teams 2 5 4 Youth Volleyball participation 0 46 20 NYSCA Certifications 322 350 370 Team Sponsorships 2 10 10 Sports Camp participants 333 435 375 Implement new programs 0 6 10 Add 5 &6 BKB teams 0 0 4 r • DRAFT 6/27/2002 4:07 PM 185 • FY 2003 GOALS AND OBJECTIVES - RECREATION GOAL To increase the levels of service for City - provided services and facilities within the urban area, while maintaining fiscal responsibility. Objective: Generate team sponsorships for youth sports by recruiting sponsors for 10 youth sports teams at $150 per sponsor to cover cost of uniforms and T- shirts. Objective: Develop a sponsorship package to attract $5000 in sponsorship revenue for current special events programs. Objective: Increase revenue 5% from the Spring Craft Show by increasing the number of vendors by 20% over 2002. Objective: Establish a vendor and sponsorship base for the cultural arts program by contacting other cultural arts programs and meeting with local community organizations. Objective: Improve overall revenue and net income performances via increased rounds, and a more effective expense control operation, along with pro- active playing rate management. GOAL To provide residents opportunities for recreation and leisure activities and other past time interests. • Objective: Develop two new art programs, one for adults and one for children, to increase participation and revenues by 5 %. • Objective: Develop a presentation, giving people a sense of who the Recreation Department is and what it has to offer, showing it to at least five community organizations throughout the year to reach 1000 current non - recreation participants; with the goal of involving them in our programs. Objective: Develop and distribute an adult sports brochure to send to local civic groups and businesses to increase enrollment and revenue in adult sports programs 15 %, generating an additional $1245 over 2002 budget. Objective: Increase the total number of participants in summer sports camps 5% through the use of flyers, marketing brochures, PSA's and advertising in media outlets, and utilizing elementary and middle schools. Objective: Provide a quality golf experience at a fee that provides those who wish, an opportunity to play a quality golf course. DRAFT 6127/2002 4:07 PM 186 BUDGET CATEGORY SUMMARY - RECREATION • Expenditure Category Personnel Other Operating Capital Debt Service Actual Actual Estimated Budget Proposed Budget FY 2000 FY 2001 FY 2002 FY 2002 FY 2003 1,119,034 1,105,160 1,264,616 1,337,390 2,476,211 2,479,589 2,837,227 2,946,429 1,081,639 328,414 492,000 563,400 497,195 488,365 568,643 568,643 2,018,670 1,834,065 344,500 779,755 Total $5,174,080 $4,401,528 $5,162,486 $5,415,862 $4,976,990 BUDGET CATEGORY EXPLANATIONS - RECREATION • Personnel $2,018,670 This category includes salaries, related payroll expenditures, pension, and health insurance for all Recreation division personnel. Other Operating $1,834,065 Items in this category include training and educational seminars for Recreation division personnel, utilities, uniforms, miscellaneous materials and office supplies, transfers to fleet fund for vehicle maintenance and fuel, volunteer background checks through FDLE, advertising for recreation programs, printing and production of flyers, program brochures, publications and materials with postage for same, equipment rental for special events, talent fees, chlorine and pool chemicals, water safety equipment, contractual services for the golf course including environmental testing, septic tank services, and credit card discount fees, driving range and golf club supplies, and clay for tennis courts. Capital $344,500 This category includes $109,000 for equipment for Mirasol Park from the Recreation Impact Fund, $105,500 for other new projects, and funds for restroom renovations at Burns Road Community Center and a tennis court groomer. Debt Service $779,755 • Budgeted funds include $583,145 for the Golf Course, and $196,610 for the Tennis Center. DRAFT 7/112002 11:01 AM 187 • CAPITAL IMPROVEMENTS PROGRAM SUMMARY The CIP is divided into five major categories: General Fund, Enterprise Fund (Golf Course), Special Revenue Fund (Gas Tax), Internal Service Fund (Fleet Maintenance), and Capital Project Funds (Impact Fees). Each category contains the capital appropriations for fiscal year 2003 with funding sources, capital project descriptions and five -year capital outlay projections. The following is a brief summary of the funding sources identified in the Capital Improvements Program: ➢ General Fund — This funding source is derived primarily from ad valorem tax revenues. ➢ Contributions (General Fund) - This CIP funding source is derived from the agreement with Watermark Communities, Inc. for the construction of Fire Rescue Station #5. ➢ Grants (General Fund) — This CIP financing source consists of projected funding available from various County, State and Federal agencies. ➢ Local Option Gas Tax (Gas Tax Fund)— This funding source for CIP is derived from the revenue distributed to each municipality by the Department of Revenue in • accordance with interlocal agreements between the county and municipalities. This money is legally restricted for highway and transportation expenditures, and is reflected in the Transportation Fund. • ➢ User Charges — (Golf Course and Fleet Maintenance) — This CIP funding source is derived from charges levied on the public for recreational use of facilities (Golf Course), and charges levied on using departments for repair and replacement of City vehicles (Fleet Maintenance). ➢ Impact Fees — (Capital Project Funds) — This funding source is derived from impact fees levied on new development, and is legally restricted to meet the increased demands on services generated from the development. 188 • GENERAL FUND FIRE RESCUE Fire Station #5 1,250,000 Contributions Rescue Vehicle 145,000 General Fund Stretchers (2) 12,000 General Fund Fire Engine - Quint 450,000 General Fund Total Fire Rescue $1,857,000 2,000 FINANCE Lateral Files 1,130 General Fund Office Furniture 2,500 General Fund Total Finance $3,630 GROWTH MANAGEMENT Building Department Vehicles (2) Subtotal Total Growth Management • ADMINISTRATION Information Services Software Licenses Network Switching Equipment Win2000 Server Computers - New /Replacement Laptop Computers (7) Servers Laser Printer HP4100 (5) IS Workbench GIS Plotter Laser Printer Color HP4600 Portable Recording System Software Development Subtotal City Clerk • Transcriber Subtotal Total Administration 189 32,000 General Fund $32,000 $32,000 72,000 General Fund 9,219 General Fund 25,000 General Fund 79,500 General Fund 17,500 General Fund 20,800 General Fund 10,000 General Fund 2,000 General Fund 9,000 General Fund 2,500 General Fund 1,000 General Fund 500,000 General Fund $748,519 800 General Fund $800 $749,319 • • • GENERAL FUND PARKS Sports Turf Mower 12,060 General Fund Athletic Groomers (3) 9,750 General Fund Parks Utility Vehicle 4,270 General Fund Aerial Lift 8,100 General Fund Self- Propelled Field Painting Unit 10,000 General Fund Ice Machines (2) 3,120 General Fund Total Parks $47,300 POLICE Administrative Mobile Data Terminals (5) 11,000 General Fund Operations Digital Expansion Board 2,750 General Fund Office Construction 5,000 General Fund Subtotal $18,750 Uniformed Hot & Pop (2) 1,600 General Fund Operations In -Car Video 4,500 DUI Grant Lightweight Ballistic Vests (4) 3,000 General Fund Moving Radar Units 4,500 General Fund Speed Monitoring Trailer 8,000 Grant Revenue Laptop Computer /Software /Mounts 6,000 DUI Grant Digital Cameras (3) 2,400 General Fund Lease /purchase - vehicles 111,755 General Fund Subtotal $141,755 Special Sniper Scope 750 General Fund Operations Entry Vests (12) 15,600 General Fund Protecshell Drysuits (2) 1,800 General Fund Subtotal $18,150 Total Police $178,655 190 GENERAL FUND • PUBLIC WORKS Streets Maintenance Directional Bores (3) Subtotal Stormwater Division Inlet & Stormwater Pipe Cleaning Canal Improvements Subtotal Total Public Works RECREATION Administration Tennis • Burns Road CC Restroom Renovation Subtotal Tennis Court Groomer Subtotal Total Recreation Total all General Fund 191 6,000 General Fund $6,000 100,000 General Fund 400,000 General Fund $500,000 $506,000 25,000 General Fund $25,000 15,000 General Fund $15,000 $40,000 $3,413,904 CAPITAL PROJECT DESCRIPTIONS GENERAL,FUND • FIRE RESCUE Fire Station #5 - Funds are requested for the construction of Fire Station #5 to improve service and response times to the District Five area. Effect on Operating Costs — The addition of Station #5 will increase the operational cost of the department by approximately $500,000 in FY 2003. However, funds to cover that cost are provided by the Forbearance Agreement, as are funds for the construction of the facility. Total cost - $1,250,000 Rescue Vehicle — Funds are requested to replace a 1994 Rescue Vehicle, which has reached the end of its useful life. Effect on Operating Costs — The replacement vehicle will have no effect on the operating costs of the department other than possibly reducing maintenance costs attributed to the older vehicle.. Total cost - $145,000 • Stretchers — Funds are requested to replace two (2) worn stretchers. Effect on Operating Costs — The replacement stretchers will have no effect on the operating costs of the department other than possibly reducing maintenance costs attributed to the older equipment. C� Total cost - $12,000 Fire Engine - Quint — Funds are requested to replace a 1989 Telesquirt Fire Engine that requires increasingly more maintenance and is beyond its useful life span. Effect on Operating Costs — The replacement fire engine will not affect operating costs of the department other than possibly reducing maintenance costs attributed to the older vehicle. Total Cost - $450,000 FINANCE Lateral File Cabinets — Funds are requested to purchase lateral file cabinets for Accounts Payable to better organize and maintain AP files. 192 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $1,130 Office Furniture — Funds are requested to purchase needed office furniture for an additional staff accountant. Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $2,500 GROWTH MANAGEMENT Vehicles — Funds are requested for the purchase of two (2) new staff vehicles. Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $32,000 • ADMINISTRATION Software Licenses — Funds are requested for the following software items: • Various citywide program licenses • Max Responder software — Fire Department • RecTrac upgrade and additional module — Recreation Department • Effect on Operating Costs — Enterprise licensing will save us approximately $200 per user per year. Total cost - $76,500 Network Switching Equipment - This project consists of the installation of one (1) CAT 2900 4 -Port 100BFX Switch Module; three (3) Catalyst 2924M -XL -EN 24 10/100 Switches; and four (4) 1000B -LX/LH long wave haul CBICs, needed to connect Parks and Recreation to our existing network via fiber optic cable. Effect on Operating Costs — The installation of this equipment will reduce our monthly telephone bill because currently, these locations are connected to the network via ordinary telephone lines, which will no longer be needed when the fiber optic cable is installed. 193 Total cost - $9,219 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Win2000 Server - This project consists of migration to the Win2000 server from WinNT 4.0, which is no longer supported by Microsoft. Effect on Operating Costs — This project will have no material effect on operating costs. Total cost - $25,000 Computers — New /Replacement — Funds are requested for the purchase of the following: Replacement • 26 obsolete workstations throughout the City • 13 obsolete workstations in the Police Department New • Parks — 2 • Fire Department — 4 • Finance — 1 • Human Resources — 1 • Growth Management — 5 • Cultural Arts — 1 • Police Department - 1 • Effect on Operating Costs — The replacement computers will replace obsolete computers, reducing maintenance costs, per IS policy to replace 25% of workstations annually. All newly purchased computers will be under warranty. Total cost - $81,000 Laptop Computers — Funds are requested to purchase seven (7) laptop computers @$2,500 each for the following: (1) Administration - 1 (2) Human Resources Department - 1 (3) Fire Department — Training - 1 (4) Fire Department — Max Responder - 4 Effect on Operating Costs — This project will have no material effect on operating costs. Total cost - $17,500 Servers — Funds are requested to purchase the following replacement servers: • Dell Server to replace obsolete Dell Server • • Snap Servers for long term data storage 194 is • CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Snap Server for redundant backup of network Effect on Operating Costs — This project will have no material effect on operating costs. Total cost - $22,800 Laser Printer HP4100 _Funds are requested to replace obsolete laser printers in the following departments: • Information Systems Division • Fire Department - EMS Division • Fire Department - Inspectors • Parks • Recreation Effect on Operating Costs — This project will have no material effect on operating costs. Total cost - $10,000 IS Workbench — Funds are requested for the purchase of a workbench for the IS Helpdesk. Effect on Operating Costs — This purchase will provide a location for the in- house repair of city computers, eliminating the need in some cases to ship the units out for repair and providing a safe area for the work. Total cost - $2,000 GIS Plotter — Funds are requested to replace an obsolete plotter. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs other than possibly reducing maintenance costs attributable to the older, obsolete unit. Total cost - $9,000 Laser Color Printer HP4600 — Funds are requested for the purchase of a color laser printer for all first floor personnel in City Hall. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs 195 Total cost - $2,500 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Portable Recording System — Funds are requested for the purchase of a portable recording system to be used for various meetings held in rooms other than the Council Chambers. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs and has been included at the request of the Mayor. Total cost - $1,000 Transcriber - This item will be used by the City Clerk's office to improve turnaround time for the production of meeting minutes. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. Total cost - $800 Software Development - This project consists of integrated software development for the Finance Department including payroll, general ledger, accounts payable, fixed assets, purchasing, budgeting, and contracts. Effect on Operating Costs — This project will have no material effect on • operating costs. Total cost - $500,000 • PARKS Sports Turf Mower — Funds are requested for the lease of a sports turf mower to replace a 10- year -old Toro 580 unit utilized at Lake Catherine /Lakeside Park as well as at Plant Drive Park to mow primarily Bermuda turf ball fields. Effect on Operating Costs — The current mower has experienced an excessive amount of maintenance and repair, which has kept it out of service an inordinate number of workdays. The new mower will be under warranty for the duration of the lease and will have the flexibility to mow several types of grasses. Total cost - $12,060 Athletic Field Groomers — Funds are requested to lease three (3) athletic field groomers. One will replace a 10 year old inoperative and unrepairable groomer used at PGA Park; one will replace a 1995 Cushman groomer used at Lake Catherine Sports Complex; and one will be used to for maintenance of the eight (8) field complex at Gardens Park. 196 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Effect on Operating Costs — The new units will be under warranty for the duration of the lease, virtually eliminating maintenance needs and time out of service. Total cost - $9,750 Parks Utility Vehicle — Funds are requested to lease one (1) Parks utility vehicle to replace a 1996 John Deere Gator used to maintain the Lake Catherine Sports Complex and the lakeside area. Effect on Operating Costs — The new unit will be under warranty for the duration of the lease, virtually eliminating maintenance needs and time out of service. Total cost - $4,270 Aerial Lift — Funds are requested to lease one (1) aerial lift to replace a similar unit which is 18 years old and used for cleaning, repairs, and light replacements at City facilities and for netting and security lighting at the ball fields. Effect on Operating Costs — The new unit will be under warranty for the duration of the lease, virtually eliminating maintenance needs and time out of • service. In addition, it will provide necessary safety features to ensure the safety and protection of staff engaging in these tasks. • Total cost - $8,100 Self - Propelled Field Painting Unit — Funds are requested to lease one (1) self - propelled field painting unit to properly mark the eight (8) ball fields at Gardens Park and the five (5) soccer fields at Klock Fields. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. Total cost - $10,000 Ice Machines — Funds are requested to lease two (2) ice machines, one to be located at the new Parks Building and the other to replace a 10 year old unit at the Lake Catherine Sports Complex concession building. Effect on Operating Costs — Leasing this equipment will eliminate the need to purchase ice from a vendor, which has proven expensive and inconvenient. Both units will be leased with service contracts and warranties, thus requiring minimal maintenance and repair. 197 Total cost - $3,120 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • POLICE DEPARTMENT Mobile Data Terminals (replacements) — Funds are requested to purchase five (5) mobile data terminals to be used in the field for police dispatch, license plate queries, and official police reports. Effect on Operating Costs — Purchase of this equipment will eliminate the need for officers to return to the Police Department to prepare reports, run license plates and perform other inquiries, thus increasing their time and visibility in the community. Total cost - $11,000 Digital Expansion Board — Funds are requested to purchase a PBX telephone switch expansion board, to be used to add telephones to the City's existing system. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. Total cost - $2,750 • Office Construction — Funds are requested to enclose areas within the Police Department to create additional office space. An office will be constructed for the new network specialist; another built in the Uniformed Operations area; and one in the Special Operations area will be finished. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. Total cost - $5,000 Hot & Pop— Funds are requested to purchase two (2) heat alarm and remote door release systems to operate with two new K -9 vehicles. They allow K -9's to be released from the kennels inside the vehicles. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. Total cost - $1,600 In -Car Video — Funds are requested to purchase the equipment necessary for the installation of an in -car video system in the DUI Enforcement car. The cost of the video system will be funded by a DUI Enforcement project grant from the • Florida Department of Transportation, if awarded. 198 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. Total cost - $4,500 Lightweight Ballistic Vests — Funds are requested to purchase four (4) Second Chance Ultima Level II vests, which are less than '/2 lb. in total weight and only .13 inches thick. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. However, they will greatly reduce the warm weather discomfort for motorcycle officers and reduce officer fatigue, heat rashes, and other heat - related problems. Total cost - $3,000 Moving Radar Units — Funds are requested to purchase two (2) moving radar units for crash investigation vehicles that are not currently equipped with them. Moving radar units are designed to be used by officers while operating vehicles. Effect on Operating Costs — This purchase will have no material effect on • operating costs. Total cost - $4,500 Speed Monitoring Trailer — Funds are budgeted to purchase an additional speed monitoring trailer to supplement the one the City currently owns. The cost of the trailer will be funded by a Highway Safety Funds grant from the Florida Department of Transportation. Effect on Operating Costs — The current unit is seven (7) years old and has experienced a number of breakdowns in the past year. The new unit will be under warranty for a minimum of one (1) year. Total cost - $8,000 Laptop /Software /Mounts — Funds are requested to purchase one (1) new mobile data terminal complete with software and mounting equipment to be installed into a DUI enforcement vehicle. The cost of the computer, along with software and mounting equipment, will be funded by a DUI enforcement project grant from the Florida Department of Transportation, if awarded. Effect on Operating Costs — This purchase will have no material effect on • operating costs. 199 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Total cost - $6,000 Digital Cameras — Funds are requested to purchase three (3) digital cameras @ $800 each Effect on Operating Costs — Purchase of this equipment will greatly reduce the department's cost for film and processing, as well as making storage of photo records much easier. The State Attorney's Office has approved the use of digial photos for criminal prosecution and traffic crash scene photography. Total cost - $2,400 Vehicles — Funds are requested to lease /purchase twenty (20) police vehicles. Effect on Operating Costs — This purchase will implement Phase 3 of the Police Department's assigned vehicle program. Total cost - $111,755 Sniper Scope — Funds are budgeted to purchase one (1) sniper scope with newer technology to improve sniper performance, especially in low -light conditions. • Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. • Total cost - $750 Entry Vests — Funds are budgeted to purchase 12 entry vests for the SWAT team. Existing vests are due to expire in 2002. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. Total cost - $15,600 Protecshell Drysuits — Funds are budgeted to purchase two (2) Protectshell Drysuits used to protect divers in water contaminated with biological organisms, fertilizer, organic wastes, and stormwater runoff containing chemicals. Effect on Operating Costs — Purchase of this equipment will have no material effect on operating costs. 200 Total cost - $1,800 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • PUBLIC WORKS Directional Bores — Funds are budgeted for three (3) directional bores for median islands for irrigation installation. Effect on Operating Costs — This project will have no material effect on operating costs. Total cost - $6,000 Inlet & Stormwater Pipe Cleaning — Funds are budgeted for inlet and stormwater pipe cleaning to address the various silt and debris issues located within the system. Effect on Operating Costs — This project will improve the flow of water off of streets and swales to retention areas, thus lessening the need to employ special equipment to relocate standing water and the need to repair damaged roadways and swales. Total cost - $100, 000 Canal Improvements — Funds are budgeted for one mile of canal improvements • and maintenance. Effect on Operating Costs — This project will improve the flow of water through our drainage system, thus lessening the possibility of standing water after storm events. Total cost - $400,000 RECREATION Burns Road Community Center Restroom Renovations — Funds are budgeted to renovate the restrooms inside the Burns Road Community Center which have deteriorated over the last 15 years. Renovations will include new sinks, toilets, countertops, tile and painting. Effect on Operating Costs — Maintenance will be required to keep the improvements in good repair. 201 Total cost - $25,000 CAPITAL PROJECT DESCRIPTIONS GENERAL FUND • Tennis Court Groomer — Funds are budgeted to replace the existing unit, which is 11 years old and has been reconditioned three (3) times. Effect on Operating Costs — The purchase of this unit with an extended warranty will reduce the amount of downtime due to repair and maintenance associated with the older, existing unit. 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N c a�W' ° m Q C3 V O W N Z _O H Q W U W • 207 a N O s c 0 • RECREATION Golf • • GOLF COURSE FUND Course renovations Equipment {eases Total Golf Course Fund 208 55,000 User fees 35,000 User fees $90,000 CAPITAL PROJECT DESCRIPTIONS GOLF COURSE FUND • Course Renovations — Funds are budgeted for renovating 50% of the tee boxes and for renovating the on -site gas tank. Effect on Operating Costs — This purchase will have no material effect on operating costs. • C7 Total cost - $55,000 Equipment Leases — Funds are budgeted for the lease of golf course maintenance equipment including mowers, trimmers, an aerator, and a verticutter. Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $35,000 DRAFT 7/1/2002 5:07 PM 209 • • • O 0 O D ZA, LL W co Ir :) 00 c LL C : 00 00 O O (7 L6 M C ? —' c i Q Os' "u o > ro U W p v. W i a +a LL, O O a 1� z O a W U W Ir 210 a a v • • GAS TAX FUND PUBLIC WORKS Streets Maintenance Repair expansion joints /cracks on concrete bridges Sidewalk Plan Pavement resurfacing and traffic striping Swales restoration Total Gax Tax Fund 211 10,000 Gax Tax 150,000 Gax Tax 280,000 Gax Tax 100,000 Gax Tax $540,000 CAPITAL PROJECT DESCRIPTIONS GAS TAX FUND • Repair expansion ioints /cracks on concrete bridges — Funds are budgeted for the repair of expansion joints and cracks on concrete bridges throughout the City necessary to maintain the bridges in a safe condition. Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $10,000 Sidewalk Plan — Funds are budgeted to complete sidewalk linkages deemed necessary per the sidewalk linkage plan. Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $150,000 Pavement resurfacing and traffic striping — Funds are budgeted to resurface and stripe approximately three (3) lane miles of roadway. Effect on Operating Costs — This purchase will have no material effect on operating costs. • Total cost - $280,000 • Swales restoration — Funds are budgeted to restore swale areas in need of repair to facilitate proper drainage. Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $100,000 DRAFT 7 /1/2002 4:21 PM 212 • 0 Z m LL x Q F- Q Z J a • Q J O J F- a Q U OC Q W W LL Y O U J m a • D O° ° O C c 0 om °o^ N O O C O N O O O O C O O O C 0 000 p N 44 O O O O 0 0 0000 Or O OW O O� N � 0000 0 0 0 0 0 C t0 0 00 O d � N rn C O N w V Q V cu Zt= V cc U U °6 d c O C N t2 co co o c x 5U N ? C � c R ak a O N U Y C N M L Q ca E (n O�r y a U d F- co 4) m 3 vow wacn 213 a a s 0 a 0 • • • FLEET MAINTENANCE FUND PUBLIC WORKS Fleet Maintenance Vehicles 394,700 User Charges Total Fleet Maintenance Fund $394,700 214 DRAFT 7/1/2002 4:21 PM CAPITAL PROJECT DESCRIPTIONS FLEET MAINTENANCE FUND • Vehicles — Funds are budgeted to purchase the following replacement vehicles: ♦ Ten (10) — Four (4) door sedans Police Department ♦ One (1) small utility 4x4 Building Department ♦ Two (2) compact pickup 4x2 Building Department ♦ One (1) compact pickup 4x4 Building Department ♦ One (1) — half ton pickup 4x2 Parks ♦ Two (2) — half ton pickup 4x2 Public Works ♦ One (1) — 15 passenger van Recreation Effect on Operating Costs — This purchase will have no material effect on operating costs. • • Total cost - $394,700 DRAFT 7/1/2002 4:21 PM 215 • N Y O U m a • a r s 0 0 0 L H v v O O N N � a 1i O O o O a tl' Lo O O O O n M n � M C^ w .Q R U E m � � c U^ U) c w c � � d L C � y R � y LL Q i M • FIRE RESCUE IMPACT FUNDS Rescue Vehicle Cardiac Monitor Stretcher IV Infusion Pump Ventilator Fire Station # 5 Furniture AED Units Total Fire Rescue PARKS Sports Turf Mower Parks Utility Vehicle Trim Grounds Mower Athletic Groomer 3/4 Ton Pickup Truck • POLICE RECREATION • Total Parks 145,000 Impact Fees 22,000 Impact Fees 6,000 Impact Fees 1,200 Impact Fees 1,500 Impact Fees 12,000 Impact Fees 3,400 Impact Fees $191,100 45,000 Impact Fees 16,000 Impact Fees 10,500 Impact Fees 10,500 Impact Fees 27,000 Impact Fees $109,000 Client licenses for 20 mobile data terminals 80,000 Impact Fees Mobile radios for 20 vehicles 48,000 Impact Fees Mobile Data Terminals (8) 50,000 Impact Fees Total Police $178,000 Lake Catherine Restroom South Lake Catherine Picnic Pavilion Sand Hill Crane Access Park Design Total Recreation Total all Impact Funds 217 55,500 Impact Fees 30,000 Impact Fees 20,000 Impact Fees $105,500 $583,600 CAPITAL PROJECT DESCRIPTIONS IMPACT FUNDS • FIRE RESCUE Rescue Vehicle — Funds are requested to purchase a new rescue vehicle to be placed into service for Station #5. Effect on Operating Costs — The additional rescue unit will increase the Department's contribution to the Fleet Fund by approximately $27,000 a year. Total cost - $145,000 Cardiac Monitor — Funds are requested to purchase a new cardiac monitor to be placed into service for Station #5. Each ALS unit must have a monitor to be licensed. Effect on Operating Costs — The additional cardiac monitor will have a negligible impact on operating costs other than maintenance and batteries which total approximately $300. Total cost - $22,000 Stretcher — Funds are requested to purchase one (1) new stretcher to be placed into service for Station #5. • Effect on Operating Costs — The additional stretcher will not have a material impact on operating costs. Total cost - $6,000 IV Infusion Pump — Funds are requested to purchase one (1) new IV infusion pump to be placed into service for the new rescue vehicle. Effect on Operating Costs — The additional IV infusion pump will not have a material impact on operating costs. Total cost - $1,200 Ventilator — Funds are requested to purchase one (1) new ventilator to be placed into service for the new rescue vehicle. Effect on Operating Costs — The additional ventilator will not have a material impact on operating costs. Total cost - $1,500 411 Fire Station #5 Furniture - Funds are requested for the purchase of furniture needed for the new Station #5. 218 CAPITAL PROJECT DESCRIPTIONS IMPACT FUNDS • Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $12,000 AED Units — Funds are requested to purchase two (2) new automatic external defibrillator (AED) units to be placed in Fire Inspector vehicles to be available when inspections are taking place throughout the City. Effect on Operating Costs — The new units will not increase the operational costs of the department other than minor maintenance Total Cost - $3,400 PARKS Sports Turf Mower — Funds are requested for the purchase of a sports turf mower for Mirasol Park. Effect on Operating Costs — • Total cost - $45,000 Parks Utility Vehicle — Funds are requested to purchase one (1) Parks utility vehicle necessary to transport materials and staff around the Mirasol Park site and to complete maintenance tasks including refuse removal. The unit will also require a field painting unit to be able to mark ballfield and multipurpose sports turf fields. Effect on Operating Costs — The new vehicle will be under warranty when purchased, virtually eliminating maintenance needs and time out of service for the first year. Total cost - $16,000 Trim Grounds Mower — Funds are requested to purchase one (1) Parks utility vehicle to replace a 1996 John Deere Gator used to maintain the Lake Catherine Sports Complex and the lakeside area. Effect on Operating Costs — The new unit will be under warranty for the duration of the lease, virtually eliminating maintenance needs and time out of service. • Total cost - $10,500 219 CAPITAL PROJECT DESCRIPTIONS IMPACT FUNDS • Athletic Field Groomer — Funds are requested to purchase one (1) athletic field groomer to be used to groom the ballfield as well as the volleyball courts and playground and Mirasol Park. Effect on Operating Costs — The new unit will be under warranty, virtually eliminating maintenance needs and time out of service. Total cost - $10,500 3/a Ton Pickup Truck — Funds are requested to purchase one (1) 3/a Ton Pickup Truck capable of on- and off -road maintenance for Mirasol Park. Effect on Operating Costs — The new vehicle will be under warranty when purchased, virtually eliminating maintenance needs and time out of service for the first year. Total cost - $27,000 POLICE Client Licenses — Funds are requested for the purchase client licenses for 20 mobile data terminals. • Effect on Operating Costs — This purchase will have no material effect on operating costs. • Total cost - $80,000 Mobile Radios — Funds are requested for the purchase of mobile radios for 20 police vehicles. Effect on Operating Costs — This purchase will have no material effect on operating costs. Total cost - $48,000 Mobile Data Terminals — Funds are requested for the purchase of eight (8) mobile data terminals. Effect on Operating Costs — This purchase will have no material effect on operating costs. 220 Total cost - $50,000 CAPITAL PROJECT DESCRIPTIONS IMPACT FUNDS • RECREATION Lake Catherine Restroom South — Funds are requested for the construction of additional restrooms on the south end of the park. Effect on Operating Costs — Janitorial supplies and cleaning service will be absorbed in the current budget. • • Total cost - $55,500 Lake Catherine Picnic Pavilion — Funds are requested for the construction of a group -size picnic pavilion at the park. Effect on Operating Costs — This project will have no material effect on operating costs. Total cost - $30,000 Sand Hill Crane Access Park Design — Funds are requested for the design of this proposed park, which will include a boat ramp. Effect on Operating Costs — This project will have no material effect on operating costs. 221 Total cost - $20,000 � k LL k § J a § 0 k � 0 a w LL 0 w q § It LL } « a 222 0 a qw 2 cc \ \ $ / Lf) m m o ƒ w ® ® a a ■ 8008888 7 00800 R 888 R RRR R 2 000@Rof ooeLO 0 0 000 0 <oo to \j $C \ ƒ \ \\ K \\ ■ / \\% \ A co § / \ 0 0 7 Ix =� 0 Q \ R 22 } J 0 /a o k / f ®> ! § \ §§ / CL } } t /k - / // \ ƒi }$ c §) k k� a+ \& / ƒ�� 2 U k0 2 ©5- % ` =£�2 &ERR \£ \f\ \f0 %ff ,0 3m =m o o « ono t£2 0070' L) C) © %tk�keS$ k§fƒ\ $00 a «22 Iom > >E <- m0 -F— BII jj$/ } « a 222 0 a qw 2 cc DEBT SCHEDULE The following is a schedule of all outstanding debt obligations of the City of Palm Beach Gardens. Currently, there are eight outstanding debts: the Fidelity Federal Note, Wachovia Loan, Series 1996, 1997, 1998, 1999, and 2000 General Obligation Bonds, and the Series 2001 Revenue Bonds. These debts are being repaid with non -ad valorem and ad valorem revenues, assessments, and transportation impact fees. The City's total debt includes general obligation debt in the amount of $15,899,211 as of October 1, 2002, that requires a pledge of property taxes for repayment. The State of Florida has no statutory limit on debt obligations. The City of Palm Beach Gardens has no formal debt limit policy. 1. Fidelity Federal Note —Approved September 16, 1999, by Resolution 112, 1999, to reimburse the City for the cost of constructing the new tennis center. Interest and principal due annually each September. Outstanding Principal at 10/1/02: $702,132 Final payment: 2006 Current year debt service: Principal 163,616 Interest 32,994 Total Debt Service FY 2003 $196,610 • Budgeted: General Fund 2. Wachovia Loan — Approved April 18, 2000, by Resolution for the construction of Fire /Rescue Station #3, purchase of a fire truck, and purchase of 33 acres of land for a district park. After first two years of interest only payments, principle is payable annually, along with interest, in 20 semi - annual payments over 10 years beginning on November 1, 2003. Outstanding Principal at 10/1/02: $3,000,000 Final payment: October April 1, 2013 Current year debt service: Principal 0 Interest 165,900 Total Debt Service FY 2003 $ 165,900 Budgeted: General Fund r-7 L_ -All 223 • 3. General Obligation Bonds — Authorized by a special referendum on September 6, 1996, not to exceed $19.1 million, for cost of constructing a new City Hall, Police Station, addition to the central Fire Station, and improvements to certain recreational facilities. These bonds were issued in the following series: • Series 9996 — Interest payable semi - annually on December 1 and June 1, with principal payments due December 1 each year, through 2016. Outstanding Principal at 10/1/02: $3,635,000 Final payment: December 1, 2016 Current year debt service: Principal 170,000 Interest 175,725 Total Debt Service FY 2003 $ 345,725 Budgeted: General Fund • Series 9997— Interest payable semi - annually on July 1 and January 1, with principal payments due July 1 each year, through 2017. • Outstanding Principal at 10/1/02: $4,065,000 Final payment: July 1, 2017 Current year debt service: Principal 190,000 Interest 195,280 Total Debt Service FY 2003 $ 385,280 Budgeted: General Fund • Series 9998— Interest payable semi - annually on January 1 and July 1, with principal payments due July 1 each year, through 2018. Outstanding Principal at 10/1/02: $3,790,000 Final payment: July 1, 2018 Current year debt service: Principal 165,000 Interest 170,550 Total Debt Service FY 2003 $ 335,550 is Budgeted: General Fund 224 • • • • Series 1999 — Interest payable semi - annually on January 1 and July 1, with principal payments due July 1 each year, through 2019. Outstanding Principal at 10/1102: $ 3,325,000 Final payment: July 1, 2019 Current year debt service: Principal 135,000 Interest 161.263 Total Debt Service FY 2003 $ 296,263 Budgeted: General Fund • Series 2000 — Interest payable semi - annually on January 1 and July 1, with principal payments due July 1 each year, through 2015. Outstanding Principal at 10/1/02: $1,084,211 Final payment: July 1, 2015 Current year debt service: Principal 60,058 Interest 55,929 Total Debt Service FY 2003 $ 115,987 Budgeted: General Fund 4. 2001 Series Revenue Bonds —On May 11, 2001, the City issued the 2001 series revenue bonds to raise capital for the PGA Flyover beautification and for Burns Road improvements, and to refund certain outstanding debt of the Golf Course Enterprise Fund (see #5 below). The principal amount of the bond issue was $11,985,000 which is the amount outstanding as of 10/01/02. Interest only is due for the first two years, payable from capitalized interest. Thereafter, interest and principal due annually on May 1 and November 1 through May 2021. Outstanding Principal at 10/1/02: $11,985,000 Final payment: 2021 Current year debt service: Principal 0 Interest 589,991 Total Debt Service FY 2003 $ 589,991 Budgeted: Burns Road and PGA Flyover Capital Projects Funds 225 • �i .7 5. 2001 Series Revenue Bonds —On May 11, 2001, the City issued the 2001 series revenue bonds to retire the 1990 Special Obligation Revenue Bonds in an advance refunding transaction. The original amount of the bond issue was $7,245,000. Interest and principal are due annually on May 1 and November 1, through May 2021. Outstanding Principal at 10/1/02: $ 7,015,000 Final payment: 2021 Current year debt service: Principal 240,000 Interest 343,145 Total Debt Service FY 2003 $ 583,145 Budgeted: Golf Course Enterprise Fund 226 0 GLOSSARY Account: A term used to identify an individual asset, liability, encumbrance control, or fund balance. Accounting Procedures: All processes which identify, record, classify and summarize financial information to produce financial records. Accounting System: The total structure of records and procedures which discover, record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, organizational components. Accrual Basis: The basis of accounting under which transactions are recognized when they occur, • regardless of the timing of related cash flows. Activity: • Represents a section /unit of a department. Ad Valorem Tax Rate: Property tax assessed in proportion to the value of the property. Appraise: To make an estimate of value, particularly of the value of property. If the property is valued for purposes of taxation, the less- inclusive term "assess" is substituted. Appropriation: An authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is limited in amount to the time it may be expended. 227 • Assessed Valuation: A valuation set upon real estate or other property by the County Assessor and the State as a basis for levying taxes. Asset: Resources owned or held by a government which have monetary value. Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled during the year. Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior year which are available for appropriation and expenditure in the current year. Balanced Budget: A budget in which planned funds available equal planned expenditures. Bond: • A written promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable periodically. Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and requires greater formality. • Bonded Debt: That portion of indebtedness represented by outstanding bonds. Bond Refinancing: The payoff and re- issuance of bonds, to obtain better interest rates and /or bond conditions. Budget: A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. 228 • Budgetary Basis: This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally take one of three forms: GAAP, cash, or modified accrual. Budgetary Control: The control or management of a governmental enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budget Calendar: The schedule of key dates which a government follows in the preparation and adoption of the budget. Budget Message: A general discussion of the proposed budget as presented in writing by the budget - making authority to the legislative body. capital: Any item with an expected life of more than one year and a value of more than $750, • such as automobiles, trucks, furniture, buildings, land, etc. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. Capital Improvements Program (CIP): A plan for capital outlay to be incurred each year over a fixed number of years to meet capital needs arising from the government's long -term needs. Capital Project Fund A fund used to account for the acquisition of fixed assets or construction of major capital projects not financed by proprietary or nonexpendable trust funds. Cash Basis: A basis of accounting in which transactions are recognized only when cash is increased or decreased. Chart Of Accounts: • The classification system used by a City to organize the accounting for various funds. 229 • Communications Tax: A tax levied on the users of any telecommunications service which originate within the City's geographical boundaries and terminate within the State. Comprehensive Plan: A State mandated plan which requires all units of local government to address their five year planning and development needs, including capital and infrastructure requirements. Consumer Price Index: A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living, i.e., economic inflation. Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services: Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professional • consulting services. Cost -Of- Living Adiustment (COLA): • An increase in salaries to offset the adverse effect of inflation on compensation. Debt Service: The cost of paying principal and interest in borrowed money according to a predetermined payment schedule. Debt Service Requirements: The amounts of revenue which must be provided for a debt service fund so that all principal and interest payments can be made in full on schedule. Deficit: An excess of liabilities and reserves of a fund over its assets. 230 • Department: The basis organizational unit of government which is functionally unique in its delivery of service. Depreciation: (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear and tear through use and lapse of time, obsolescence, inadequacy, or other physical or functional cause. (2) The portion of the cost of a fixed asset charge as an expense during a particular period. Note: The cost of a fixed asset is prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. In governmental accounting, depreciation may be recorded in propriety funds and trust funds where expenses, net income, and /or capital maintenance are measured. Encumbrances: Obligations in the form of purchase orders, or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when the actual liability is set up. • Enterprise Fund: A fund established to finance and account for operations (1) that are financed and operated in a manner similar to private business enterprises - -which the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (2) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control accountability, or other purposes. those for utilities, swimming pools, and airports. Examples of enterprise funds are those for utilities, swimming pools, and airports. • Entitlements: Payments to which local governmental units are entitled, pursuant to an allocation formula determined by the agency providing the monies, usually the state or the federal government. 231 • Expenditures: If the accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid including expenses, provisions for retirement of debt not reported as a liability of the fund from which retired, and capital outlays. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Note: Encumbrances are not considered expenditures. Expenses: Charges incurred, whether paid or unpaid for operation, maintenance, interest, and other charges which are presumed to benefit the current fiscal period. Note: legal provisions make it necessary to treat as expenses charges whose benefits extend over future periods. For example, purchase of materials and supplies which may be used over a period of more than one year and payments for insurance which may be used over a period of more than one year and payments for insurance which is to be in force for longer than one year frequently must be charged in their entirety to the appropriation of the year in which they are incurred and classified as expenses of that year even though their benefit extends also to other periods. Fiscal Policy: A government's policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal policy • provides an agreed -upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year: L� A twelve -month period of time to which the annual budget applies and at the end of which entity determines its financial position and results of operations. The City's fiscal year begins October 1 and ends September 30. Forecast: To estimate or calculate in advance; to serve as advance indication of. Fund: An independent fiscal accounting entity with a self - balancing set of accounts recording case and /or other resources, together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. 232 • Fund Accounts: All accounts necessary to set forth the financial operations and financial condition of a fund. Fund Balance: The excess of a fund's assets over its liabilities and reserves. GAAP: Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund: The fund that is available for any legal authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund. Note: The General Fund is used to finance the ordinary operations of a governmental unit. Goal: • A statement of broad direction, purpose or intent based on the needs of the community. A goal is general and timeless; that is, it is not concerned with a specific achievement in a given period. C, Grant: A contribution by one governmental unit to another. The contribution is usually make to aid in the support of a specified function (for example, education), but it is sometimes also for general purposes. Homestead Exemption: Pursuant to the Florida State Constitution, the first $25,000 of assessed value of a home which the owner occupies as principal residence is exempt from the property tax. Income: This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred in carrying on particular phases of an enterprise's activities. As indicated elsewhere, the excess of the total revenues over the total expenses of the utility for a particular accounting period is called "net income". 233 Intergovernmental Revenues: • Revenues from other governments in the form of grants, entitlements, shared revenues or payments in lieu of taxes. Internal Service Fund: A fund used to account for operations that provide services to other department on a cost - reimbursement basis. Inventory: A detailed list showing quantities, descriptions, and values of property; also units of measure and unit prices. Note: The term is often confined to consumable supplies but may also cover fixed assets. Levy: (Verb) To impose taxes, special assessments or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments or service charges imposed by a government. Liabilities: • Debts or other legal obligations arising out of transactions in the past which must be liquidated, renewed or refunded at some future date. This term does not include encumbrances. • Long -Term Debt: Debt with a maturity of more than one year after the date of issuance. Millage: A computation in a unit referred to as a mill. A mill is equal to 1/1000 of a US dollar or 1/10 of a cent. Modified Accrual Basis: The accrual basis of accounting adopted to the governmental fund type. It is a modified version of the full accrual basis of accounting that, in general, measures financial flow (tax and spend) of an organization, rather than capital accumulation (profit or loss). Net Budget: The legally adopted budget less all interfund transfers and interdepartmental charges. 234 0 • Objective: Something to be accomplished in specific, well- defined, and measurable terms and that is achievable within a specific time frame. Operating Costs: Outlays for such current period items as expendable supplies, contractual services, and utilities. Ordinance: A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the later requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution. Pay -As- You -Go Basis: A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. • Performance Indicators: Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs. Performance Measure: Data collected to determine how effective or efficient a program is in achieving its objectives. Personnel Services: Expenditures for salaries, wages, and fringe benefits of a government's employees. Property Tax: A tax levied on the assessed value of real property. This tax is also known as ad valorem tax. Purchase Order: A document which authorizes the delivery of specified merchandise or the rendering of certain services, establishes their costs, and creates a commitment on both the provider • and receiver of the product or services. 235 • Reserve: An account used either to set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution: A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Retained Earnings: An equity account reflecting the accumulated earnings of an Enterprise Fund or Internal Service Fund. Revenue Bonds: Bonds whose principal and interest are payable exclusively from earnings of an enterprise fund. In addition to a pledge of revenues, such bonds sometimes contain a mortgage on the enterprise fund's property. Revenues: • (1) Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. (2) Increases in propriety, fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Roll -Back Rate: A reduction of prices or wages to a previous lower level by governmental action or direction. Service Level: Services or products which comprise actual or expected output of a given program. Focus is on results, not measures of workload. Special Assessment: A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those properties. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources that are legally • restricted to expenditures for specified purposes. 236 Surplus: • An excess of the assets of a fund over its liabilities and reserved equity. Tax Increment Financing: A method of financing whereby increased tax revenue generated from a project is used to help pay for the construction of the project. Taxable Value: The assessed value of property minus the homestead exemption and any other exemptions which may be applicable. Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 25 mills per dollar of assessed valuation of taxable property. Tax Rate Limit: The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Tipping Fees: A charge established by the Solid Waste Authority on each ton of garbage and trash disposed of in the Palm Beach County landfill. Trust Funds: Funds used to account for assets held by a government in a trustee capacity for • individuals, private organizations, other government and /or other funds. 237 User Charge: • The payment of a fee for direct receipt of a public service by the party who benefits from the service. 238