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HomeMy WebLinkAboutAgenda Council Agenda 010401I *- City of Palm Beach Gardens Mayor Russo Council Agenda January 4, 2001 Council Chambers 10500 N. Military Trail Palm Beach Gardens, FL 33410 )x:.'00"' • z i 2; r Council Member Clark ✓ Council Member Furtado Vice Mayor Jablin ,/�z Council Member Sabatello I* • • CITY OF PALM BEACH GARDENS CITY COUNCIL REGULAR MEETING JANUARY 4, 2001 7:00 P.M. I. PLEDGE OF ALLEGIANCE II. ROLL CALL III. ANNOUNCEMENTS: IV. PRESENTATIONS: V. CITY MANAGER REPORT: a. Public Information Report VI. COMMENTS FROM THE PUBLIC: (For Items Not on the Agenda) (Please submit request card to Clerk prior to this Item) , _, 0 VII. CONSENT AGENDA: a. Consideration of approving Minutes from the December 7, 2000 Regular City Council Meeting. b. Resolution 2, 2000 — Art Consultant Contract. Consideration of authorizing execution of a contract for Art Consultant Services. C. Resolution 3, 2001 — Joint Participation Agreement with FDOT for the PGA Flyover — Consideration of authorizing execution of a Joint Participation Agreement with the Florida Department of Transportation for amenities to the PGA Flyover. d. Resolution 4, 2001 — Emergency Management Preparedness and Assistance Trust Fund. Consideration of supporting Municipal Competitive Grant Program Funds for expansion of the Community Emergency Response Team and the Brush Fire Strike Force, and authorizing the City Manager to enter into an agreement for Emergency Management Preparedness and Assistance Trust Fund Monies. e. Resolution 5, 2001 — Reimbursement of Costs associated with the Burns Road Construction Project. Consideration of expressing the Council's Declaration of Intent to reimburse certain original expenditures with proceeds of certain tax - exempt obligations. f. Resolution 6, 2001— Acceptance of Deed. Consideration of accepting a deed from Palm Beach County. g. Resolution 7, 2001 — Declaring Surplus and Exchange of Surplus Property. Consideration of declaring mowing units surplus property and authorizing the exchange of such. h. Purchase of Mowers. Consideration of authorizing the purchase of various mowers from the John Deere Company in the amount of $41,971.44. i. Acceptance of Proposal — Irrigation System. Consideration of accepting the proposal of Absolute Irrigation in the amount of $166,800.00 for the installation of an irrigation system, guard rails, sidewalks and Lake Fountain for the new municipal complex. j. Police Department Harley Davidson Replacement. Consideration of awarding the purchase of one (1) Harley Davidson to Seminole County Harley Davidson at a cost of $13,350.00. - OmWelix k. Police Department Vehicles. Consideration of awarding the lease to Meers Motor Leasing for the leasing and eventual purchase of 10 police vehicles. �,�. -�� F�aM Cori . t . C r.AdV{ VIII. PUBLIC HEARINGS; a. Ordinance 34, 2000. Consideration of an Ordinance of the City Council of the City of Palm Beach Gardens, Florida, amending Chapter 38, Fire Prevention and Protection, Article II, Fire Department, Division 2, Firefighters' Pension Trust Fund, of the Code of Ordinances of the City of Palm Beach Gardens; amending Section 38 -51, definitions; amending Section 38 -78, Supplemental Benefit; Chapter 175 Share Accounts; providing for severability; providing for conflicts; and providing for an effective date. b. Ordinance 35, 2000. Consideration of an Ordinance of the City Council of the City of Palm Beach Gardens, Florida, providing for the approval of an application from Tenet of South Florida Health Systems for an amendment to the Palm Beach Gardens Medical Center Planned Unit Development which was originally approved by Ordinance 28, 1991 and subsequently amended by Resolution 92, 1992, Resolution 3, 1995 and Ordinance 25, 1995; approving a change in uses of 81,600 square -feet of previously approved unbuilt medical center uses located at the southeast corner of Burns Road and Gardens East Drive, as more particularly described herein; providing for conditions of approval; providing for waivers; providing for severability; providing for conflicts; and providing for an effective date. C Ca TWt i N U &b -la n IX. RESOLUTIONS• tjptr") b F„RTao� 7' a. Resolution 105, 2000 — La Posada. Consideration of approving a site plan for a senior assisted living facility (La Posada) located within the Regional Center Development of Regional Impact (DRI) consisting of 301 units, as more particularly described herein; providing for six waivers to allow the addition of 209 covered parking spaces, the location of covered parking spaces within the required 100 -foot setback, the elimination of two sidewalks, a reduction in the 15 foot landscape buffer, the reduction in the street side setback along the eastern perimeter, and the encroachment of structures within the lake maintenance easement tract; providing for an amendment to the Master Signage Program for the DRI as adopted in Resolution 64, 1998 to modify the design and location of the permitted signs and add two directional and two directory signs to the Master Signage Program; providing for conditions of approval. X. ORDINANCES: (For Consideration on First Reading) car XI. ITEMS FOR COUNCIL ACTION: h, rt ?AD e J XII. ITEMS FOR DISCUSSION: 7 � PO a. Potential Land for Environmental Land Bank. 7P,�.�AsK CIO dp, all XIII. ITEMS & REPORTS BY MAYOR AND COUNCIL: XIV. CITY ATTORNEY REPORT: 0 XV. ADJOURNMENT. ow;,, IT We_%4 ����rY `�1 -ry YUA- �A✓WGq Ai In accordance with the Americans with Disabilities Act and Florida Statute 86.26, persons with disabilities needing special accommodations to participate in this proceeding should contact the City Clerk's Department, no later than S days prior to the proceeding at telephone number (561) 799 -4120 for assistance; if hearing U U-1 • impaired, telephone the Florida Relay Service Numbers (800) 955 -8771 (TDD) or (800) 955 -8700 (VOICE), for assistance. If a person decides to appeal any decision made by the Council, with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. • • PUBLIC i f msm ' ``fir J NY + Jai4, 2 Public Information Related Ac ® Some of the written coverage included: N REPORT • Monthly PGA C.A.N. Article • Architects defend Palm Beach Gardens work (Palm Beach Post) • New association helps give Plat 6 a neighborly feel (Palm Beach Post) • PGA traffic limits near final OK (Palm Beach Post) • Gardens approves revised plans for center city linkage roads (Weekday) • Restrictions on water use (Palm Beach Post) • The city council took the following action Thursday night. (Palm Beach Post) • Group's goal: Curb downtime on I -95 (Neighborhood Post) • Water restrictions imposed throughout four counties (Jupiter Courier) • Child safety seat checks in Gardens (Jupiter Courier) • Specter of `80's collapse, rivals, bureaucracy could tie up plans (Palm Beach Post) • Gardens circles wagons around namesake mall (Palm Beach Post) Press Releases ■ Volunteer Program ■ City Hall Lobby Greeters ■ City Held Neighborhood Program Meeting on Transportation Issues Special Event Permits Processed • Palm Beach Gardens High School, Project Graduation Flea Market • Empress Street New Year's Eve Party • Daphne Avenue New Year's Eve Party Citizen Services Related Activities • Requests for service (from December 1 to December 21, 2000): 114 54 outstanding; 60 complete. • Held Gardens Neighborhood Association meeting • Conducted mailing to HOAs who held annual meetings in November to update HOA/Neighborhood Database. • Coordinating City Response Team issue to address speeding in the City's older neighborhoods. �1 • LI • Volunteer Program (From December 1 to December 21, 2000) • Total hours: 203 • Current National Rate: $14.30 • Total savings to the City: $2 „903 • Number of Volunteers currently referred to Departments for interviews: 1 • Provided Orientation to new Volunteers providing coverage to City Hall lobby Notifications /Resident Meetings ® Conducted mailing to all associations regarding SFWMD water restrictions. Employee - Related Communications ® Published monthly employee newsletter, City Hall Gazette ® Provided presentation to new employees at Employee Orientation ® Assisted in the coordination of the employee holiday party Upcoming in January, ■ Publication of Resident Survey ■ Training to Department contacts in Civic Tracker database, the system the City purchased for the tracking of all Citizen Requests for Service. ■ Development of City's New Resident Guide and Community Map and Guide A • CITY OF PALM BEACH GARDENS CITY COUNCIL REGULAR MEETING December 7, 2000 The December 7, 2000, Regular Meeting of the City Council of the City of Palm Beach Gardens, Florida, was called to order at 7:00 P.M. in the Council Chambers of the Municipal Complex located at 10500 North Military Trail, Palm Beach Gardens, Florida; and opened with the Pledge of Allegiance to the Flag. ROLL CALL: The City Clerk called the roll and the following elected officials were in attendance: Mayor Joseph R. Russo, Vice Mayor Eric Jablin, Councilmember David Clark, Councilmember Lauren Furtado, and Councilmember Carl Sabatello. PRESENTATIONS: School Concurrency - Leo Noble, representative for the School Board, outlined statutory requirements for school concurrency. Mr. Noble discussed financial feasibility, the intergovernmental coordination element, level of service, review of development, and the technical advisory group appointed to provide oversight. Mayor Russo expressed concern regarding the lack of schools to be built in the City within the next five years in light of the anticipated new growth. Mr. Noble confirmed that portable classrooms did not count toward establishing school capacity levels. Mr. Noble explained the schools in northern Palm Beach County were at the lowest capacity in the County, and when the middle school in Jupiter opens, the City's middle schools would be under capacity. Palm Beach Gardens High School capacity and correcting current problems including lack of lunchroom space was discussed. Councilwoman Furtado expressed concern there were current problems that there was not money available to correct. Mr. Noble was requested to find out if the School Board recognized that problem. Councilman Sabatello clarified that concurrency issues needed to be reviewed, and questioned the square footage of classroom sizes, to which Mr. Noble responded square footage was set by the State. Councilman Sabatello expressed concern that it would become political who got the money, as had happened in traffic; and requested a list of all improvements to be done in existing schools within the next three years. Mr. Noble explained that those improvements were in the capital plan, discussed what would trigger improvements to existing schools, and explained that the School Board was required to keep up with growth wherever it happened. Mayor Russo expressed concern regarding the capacity issue with all the new growth coming to the City. Councilwoman Furtado expressed support for concurrency but concern that finances were promised and there were existing shortcomings that were not corrected. Vice Mayor Jablin explained that Mr. Noble was discussing the capital budget and not the operating budget. Councilwoman Furtado commented the right space must be allocated within the buildings. Mr. Noble explained that growth would cause schools to be built on a faster schedule. Mr. Noble offered to set up a meeting with the City Council and the School District staff, and indicated he would respond to the Palm Beach Gardens High School lunchroom issue. Stormwater Utility - City Engineer Dan Clark discussed an implementation plan for the stormwater utility, user impervious areas, a 2,460 square feet for each ERU, residential tiers, credits and adjustments, and rate discussion to begin in March, 2001. Mr. Clark explained that items needed 0 CITY COUNCIL REGULAR MEETING, 12/7/2000 2 in the program would be discussed to determine rates. Mr. Clark noted that financial strategy, data collection, and an implementation model had been established. In January and February, public information would be disseminated, and the stormwater utility was anticipated to be in place by June 2001. CITY MANAGER REPORT: Public Information Report — Assistant to the City Manager Beth Ingold -Love explained that the report had been presented to the Council members in their packets. Growth Management Report — Interim Growth Management Director Steve Cramer reported that Palm Beach County had approved the amended CRALLS for PGA Boulevard, and that a meeting was scheduled for the next week with the City, Jupiter, and Palm Beach County to discuss dates for scheduling the transportation planning forum. Mayor Russo thanked everyone who had been associated with the CRALLS designation. COMMENTS FROM THE PUBLIC: Joan Elias, President of C.A.N. at PGA National, expressed Season's greetings from C.A.N. and thanked the City Council for their work during the past year. Siro DeGasperis commended the City Council for their hard work, wished Mayor Russo and Councilman Sabatello good luck in their campaigns for re- election, and on behalf of the Northlake Neighborhood Coalition and PGA National POA wished the City Council the best of holidays and a prosperous year in 2001. Hank Porcher, 101 Palmetto Lane, West Palm Beach, reported Viridian office building had applied for a building permit in December of 1999 and still had not received the permit since the City's Engineer would not sign off because of a SFWMD lawsuit. Mr. Porcher suggested the building permit be granted with the CO contingent upon receiving SFWMD approval. Response was that nothing could go forward within Unit 19 until completion of a master drainage plan. City Engineer Clark agreed to review this issue. Councilman Sabatello recommended consideration of an alternative plan regarding what could be developed before completion of the master drainage plan. The City Manager was directed to report on this issue at the next meeting. Mr. Porcher was asked to leave a contact number with the City Engineer. CONSENT AGENDA: Councilwoman Furtado moved approval of the Consent Agenda as submitted. Councilman Clark seconded the motion. Motion carried by unanimous 5 -0 vote. The following items were approved on the Consent Agenda: 1. Consideration of approving Minutes from the November 2, 2000 Regular City Council Meeting. 2. Resolution 116, 2000 - Exchange of Surplus Property - Fire Rescue Chassis. Consideration of authorizing the exchange of surplus property. 3. Resolution 122, 2000 - Fairway Office Center Plat. Consideration of approving the Fairway Office Center Plat. 4. Fire Rescue Gear - Consideration of approving the purchase of Turnout Gear for Firefighters from Bennett Fire Products in the amount of $34,300 by "piggybacking" on the Lee- Collier County contract. PUBLIC HEARINGS: Resolution 113, 2000 - Finance Director Kent Olson presented Resolution 113, 2000 - A Resolution • • • CITY COUNCIL REGULAR MEETING, 12/7/2000 3 of the City Council of the City of Palm Beach Gardens, Florida, relating to the construction and funding of certain local improvements, creating the PGA Flyover Assessment Area; amending the initial Assessment Resolution and confirming the initial Assessment Resolution as amended; imposing special assessments and establishing the maximum annual assessment rate; approving the assessment roll; providing for collection of the assessments; and providing an effective date. Ed Oliver, Oliver Glidden Partners, presented proposed improvements to the flyover. George Nickerson, Nabors, Giblin & Nickerson, further explained the assessment program. Mayor Russo declared the public hearing open. Attorney Adams Weaver stated he and Realtor Diane Jenkins were present representing William G. Lassiter and his wife, owners of the shopping center at the southwest intersection of Prosperity Farms Road and PGA Boulevard, who objected to the assessment. Attorney Weaver noted that under Florida law a special benefit must be found to his clients' property; expressed his opinion that to treat all properties the same for assessment purposes did not take into account the impact of the flyover to each property; and noted the properties west of I -95 were not being assessed. Attorney Lassiter suggested the appropriate method of funding would be to finance the project through tax increment financing, and introduced Diane Jenkins, who indicated expenses would be increased for this shopping center with no benefits, and predicted that the businesses would suffer during the project construction. Tax increment financing was explained by the City. Attorney in response to a question from resident Richard Orman, who indicated he favored assessments, and if tax increment financing was to be used he wanted to see more public input. Donna McDonald, President, Capital Realty Advisors, Inc., representing the owners of Gardens Plaza, questioned the benefits to office buildings. Jerry Keniuk, representing the owners of Loehmann's Plaza, questioned why new construction was being excluded from the assessments, and why Loehmann's Plaza was included in the assessment. Mr. Nickerson responded to the questions posed. Hearing no further questions from the public, the Mayor declared the public hearing closed. Legal issues and the size of the assessment district were discussed. Councilman Clark made a motion to approve Resolution 113, 2000. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. Resolution 114, 2000 - Finance Director Kent Olson presented Resolution 114, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, electing to use the uniform method of collecting non -ad valorem special assessments, levied within certain areas of the City, stating a need for such levy; providing for the mailing of this Resolution; and providing for an effective date. Mayor Russo declared the public hearing open, held on the intent of Resolution 114, 2000. Hearing no comments from the public, Mayor Russo declared the public hearing closed. Councilman Clark made a motion to approve Resolution 114, 2000. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. RE -ORDER AGENDA: Councilman Clark made a motion to re -order the agenda to place Item for Discussion - Casino (Tanglewood) Commercial Splitting from Residential Redevelopment immediately following Resolution 120, 2000. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. Resolution 120, 2000 - Senior Planner Edward Tombari reviewed the staff report for Resolution 120, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, providing for an exemption of a non - conforming use for the Tanglewood PUD, located on the east side of Military 0 CITY COUNCIL REGULAR MEETING, 12/7/2000 4 Trail, just south of PGA Boulevard, to allow the continuation of the existing residential density; providing for conflicts; providing for severability; and providing for an effective date. Mr. Tombari verified that density would not be increased, and answered questions from the City Council. Mayor Russo declared the public hearing open, held on the intent of Resolution 120, 2000. Representative for the petitioner described the project. Outstanding Code Enforcement issues were described. Richard Orman, representing Golf Club Estates, objected to furthering this petition until the City Council had received further assurances of their intent to proceed to renovate the property in an effective and complete way, and questioned how the number of bedrooms could be increased without increasing density. Petitioner offered to meet with Mr. Orman and his neighbors. Hearing no further comments from the public, Mayor Russo declared the public hearing closed. The City Attorney indicated that this Resolution would permit the petitioner to stay at 19 units per acre that was the current requirement. Adam Schlesinger indicated the current owner had owned the property for eight years. Both Councilman Sabatello and Mayor Russo indicated they had met with the petitioner. Councilwoman Furtado indicated this was really the first mixed -use center in the City. The Vice Mayor asked the petitioner to work with Code Enforcement. Mayor Russo verified that the Council had no issues regarding the item for discussion. Councilman Clark made a motion to approve Resolution 120, 2000. Councilwoman Furtado seconded the motion, which carried by unanimous 5 -0 vote. Ordinance 22, 2000 — Interim Growth Management Director Steve Cramer reviewed the issue of citywide impact fees as presented in Ordinance 22, 2000 - An Ordinance of the City of Palm Beach Gardens, Florida, Providing for the Amendment of Division IV of Article III of the City's Land Development Regulations, entitled "Citywide Impact Fees," to Update the Fire Protection and Emergency Medical Services, Police Protection and Parks and Recreation Impact Fee Schedules, Amend the Independent Calculation Formulas, Clarify the Lien Provisions, and make Other Minor Revisions; Providing for Codification; Providing for Severability; Providing for Conflicts; and Providing for an Effective Date. Mayor Russo declared the public hearing open, held on the intent of Ordinance 22, 2000. Hearing no comments from the public, Mayor Russo declared the public hearing closed. Councilman Clark made a motion to approve Ordinance 22, 2000 on Second Reading by title only. Vice Mayor Jablin seconded the motion, which carried by unanimous 4 -0 vote. The City Clerk read Ordinance 22, 2000 by title only on Second Reading. Ordinance 29, 2000 - Planner John Lindgren reviewed Ordinance 29, 2000 - An Ordinance of the City of Palm Beach Gardens, Florida, Providing for the Approval of a conditional use for an 8,620 Square -Foot Fire/Police Station at the Northeast Corner of Howell Lane and Northlake Boulevard; Providing for Severability; Providing for Conflicts; and Providing for an Effective Date. Mayor Russo declared the public hearing open, held on the intent of Ordinance 29, 2000. Hearing no comments from the public, Mayor Russo declared the public hearing closed. Councilman Clark made a motion to approve Ordinance 29, 2000 on Second Reading by title only. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. The City Clerk read Ordinance 29, 2000 by title only on Second Reading. Ordinance 30, 2000 - Senior Planner Ed Tombari presented the staff recommendation for approval of Ordinance 30, 2000 - An Ordinance of the City of Palm Beach Gardens, Florida, Providing for isApproval of the Application of the Benjamin Private School, Inc., for Rezoning of 50 Acres of Land, CITY COUNCIL REGULAR MEETING, 12/7/2000 5 Located at the Northwest Corner of the Intersection of Central Boulevard and an Unnamed Future East -West Road as more particularly described herein, from Planned Development Area (PDA) to Public/Institutional (P/I) with a Planned Unit Development (PUD) Overlay, in Order to Construct a 187,671 Square Foot Private High School Campus; Providing for Waivers; Providing for Conditions of Approval; Providing for Severability; Providing for Conflicts; and Providing for an Effective Date. Staff Recommendation was to change the language in condition number 3 and to deny the waiver request to only place the sidewalk on one side of the roadway. Mr. Tombari explained that parking indicated for stadium seating had been shaded in on the site plan. It was proposed to add language that installation of the parkway system was to be triggered by CO for whichever was completed first —the school or the ballfields; language for lake maintenance according to City standards, and adding the maximum number of students to the Ordinance. Mayor Russo declared the public hearing open, held on the intent of Ordinance 30, 2000. Hank Skokowski suggested adding after the language referencing the issuance of a certificate of completion for the athletic fields, at that point to add or the first certificate of occupancy, whichever comes first. Mr. Skokowski explained that the letter required in Condition (3) had been received that day from Northern and suggested modifying the language so that instead of prior to site plan approval the language would be prior to issuance of the first building permit. Mr. Skokowski suggested for Condition (4) to add after the standard condition unless this policy is formally amended by City Council action. Following discussion, the City Attorney advised that amendment of the policy referenced in Condition (4) could require one public hearing. Mr. Skokowski discussed Condition (9), which some other projects would not have, and asked whether charging this project a pro rata share of the cost of drainage was fair. Councilman Sabatello favored pro ration and also making this condition a standard condition of approval in the future. The petitioner agreed to addition of a condition that petitioner would certify the number of students enrolled each year. Parking was discussed. Architect Mike Rossin provided a power point presentation. Hearing no comments from the public, Mayor Russo declared the public hearing closed. Engineer Dan Clark reported he had found in the City's Land Development Code a section regarding management plans and suggested adding a condition asking the school to provide a lake management plan acceptable to the City and to maintain the lake to that plan, with which the petitioner indicted agreement. The public hearing was re- opened upon advice of the City Attorney. Councilman Clark made a motion to continue the public hearing to the December 21, 2000 meeting of the City Council. Motion was seconded by Vice Mayor Jablin and carried by unanimous 5 -0 vote. RESOLUTIONS: Resolution 91, 2000 - Planner John Lindgren presented Resolution 91, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Providing for'the Approval of an Application from the City of Palm Beach Gardens for a Site Plan for an 8,620 square foot Fire/Police Station that will include a 3.363 square foot Fire Station, a 3,448 square foot truck bay, an 1,809 square foot Police sub - station, and a future 4,500 square foot training facility in Phase 2, located at the Northeast corner of Howell Lane and Northlake Boulevard; as more particularly described herein; Providing for conditions of approval; providing for severability; providing for conflicts; and providing for an effective date. Councilman Clark made a motion to approve Resolution 91, 2000. Motion was seconded by Vice Mayor Jablin and carried by unanimous 5 -0 vote. Resolution 98, 2000 - Planning Technician Jackie Holloman presented Resolution 98, 2000 - A CITY COUNCIL REGULAR MEETING, 12/7/2000 6 Resolution of the City Council of the City of Palm Beach Gardens, Florida, Providing for Site Plan Approval for a Guardhouse within the right -of -way of Golf Club Drive on the West Side of Jog Road within Mirasol (Golf Digest PCD), said Development being located along the north Side of PGA Boulevard, west of the Florida Turnpike, East of the Loxahatchee Slough, and south of Hood Road; providing for conditions of approval; and providing for an effective date. Ann Booth, agent, spoke on behalf of the Petitioner. Councilman Sabatello disclosed an interest in another pod of Mirasol, which the City Attorney advised would have nothing to do with his voting on this project. Councilman Clark made a motion to approve Resolution 98, 2000. Motion was seconded by Vice Mayor Jablin and carried by unanimous 5 -0 vote. Resolution 105, 2000 - Senior Planner Talal Benothman presented Resolution 105, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Providing for Approval of a Site Plan for a Senior Assisted Living Facility (La Posada) located within the Regional Center Development of Regional Impact (DRI) Consisting of 301 Units, as more particularly described herein; Providing for six waivers to allow the addition of 209 covered parking spaces, the location of covered parking spaces within the required 100 -foot setback, the Elimination of two sidewalks, a Reduction in the 15 -foot landscape Buffer, the Reduction in the Street Side Setback along the Eastern Perimeter, and the Encroachment of Structures within the Lake Maintenance Easement Tract; providing for an Amendment to the Master Signage Program for the DRI as Adopted in Resolution 64, 1998 to Modify the Design and Location of the Permitted Signs and add two directional and two directory signs to the Master Signage Program; providing for conditions of approval; and providing for an effective date. EMS servicing of the new station was discussed as well as what would happen upon closing Station 16. Mayor Russo requested an update from Finance Director Olson regarding the cost of building the new station No. 5, operating costs for the first year, and the timing. Staff noted the cost was to be paid by the forbearance agreement. Dodi Glas, agent for the petitioner, recalled a fire station site had been designated at the time of the original DRI approval. Staff indicated a part of that site had been deeded to the Community College for their theater site with agreement the City could use the theater. Ms. Glas reviewed the project on behalf of the petitioner and answered questions from the City Council. Direction to the petitioner was given regarding the sidewalk issue and covered parking. Petitioner requested this petition be added to the next agenda and was advised the issues in question must be satisfied. Resolution 106, 2000 - Planner John Lindgren presented Resolution 106, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Providing for the Approval of an Application from Costco Wholesale, Inc. for an Amendment to the Costco Site Plan, Located Approximately 3/4 of a mile east of the intersection of Northlake Boulevard and Interstate Highway 95, on the South Side of Northlake Boulevard, as more particularly described herein, by Approving a 2,280 square foot Building Addition to House a Tire Center; providing for Conditions of Approval, providing for conflicts; providing for severability; and providing for an effective date. David Geer, Seminole Bay Land Company, representative for the petitioner, discussed the project and answered questions from the City Council. Language for conditions requiring cart pickup on a time schedule and paying a fair share of the maintenance of the Northlake Boulevard median was to be crafted while the City Council moved on to other agenda items. Resolution 117, 2000 - Councilman Clark made a motion to approve Resolution 117, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Appointing Kevin M. 0 CITY COUNCIL REGULAR MEETING, 12/7/2000 7 Wagner to serve as Code Enforcement Special Master on an interim basis and Authorizing the Mayor and City Clerk to Execute an Agreement with Kevin Wagner; Providing for conflicts; Providing for severability; and Providing for an effective date. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. Resolution 121, 2000 - Councilman Clark made a motion to approve Resolution 121, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Authorizing the Mayor and City Clerk to Execute a Roadway Lighting System Maintenance Agreement and Addendum with the Florida Department of Transportation; Providing for conflicts; Providing for severability; and Providing for an effective date. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. Resolution 123, 2000 - Councilman Clark made a motion to approve Resolution 123, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Providing for the Appointment of One (1) Member to the Board of Trustees of the City of Palm Beach Gardens Police Officers; Retirement Trust Fund; and Providing for an effective date. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. Resolution 124, 2000 - Councilman Clark made a motion to approve Resolution 124, 2000 - A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Authorizing the Mayor and City Clerk to Execute an Interlocal Agreement with Palm Beach County to Effectuate the Exchange of Land and Geographic Information System (GIS) Data; Providing for conflicts; Providing for severability; and Providing for an effective date. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. ORDINANCES: Ordinance 35, 2000 - Councilman Clark made a motion to place Ordinance 35, 2000 on First Reading by title only. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. Discussion ensued regarding procedure. Representative for the Petitioner Ed Oliver agreed to a workshop at the next meeting and the final reading in January. The City Clerk read Ordinance 35, 2000 on first reading by title only: A Resolution of the City Council of the City of Palm Beach Gardens, Florida, Providing for the Approval of an Application from Tenant of South Florida Health Systems for an Amendment to the Palm Beach Gardens Medical Center Planned Unit Development which was Originally Approved by Ordinance 28, 1991 and was Subsequently Amended by Resolution 92, 1992, Resolution 3, 1995 and Ordinance 26, 1995; Approving a Change in Uses of 81,600 Square -Feet of Previously Approved Unbuilt Medical Center Uses-Located at the Southeast Corner of Burns Road and Gardens East Drive, as more particularly described herein; Providing for conditions of approval; Providing for waivers; Providing for severability; Providing for conflicts; and Providing for an effective date. RECONSIDERATION OF RESOLUTION: Resolution 106, 2000 - Costco Tire Center Addition. Planner John Lindgren read into the record proposed language for two conditions: (1) The Applicant, successors, or assigns, shall maintain their fair share portion of the Northlake Boulevard median and road shoulders immediately adjacent to their site; and (2) The Applicant, successors, or assigns, shall collect shopping carts from the parking area on an hourly basis while the store is open to the public; the said carts shall be returned to the inside storage area. Upon request by the Petitioner, the first condition was changed to read that the IsApplicant, successors, or assigns shall provide money to maintain their fair share portion of the 0 CITY COUNCIL REGULAR MEETING, 12/7/2000 8 Applicant, successors, or assigns shall provide money to maintain their fair share portion of the Northlake Boulevard median and road shoulders immediately adjacent to their site. Councilman Clark made a motion to approve Resolution 106, 2000 with the amendments as read into the record by staff. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. ITEMS FOR COUNCIL ACTION: Mayor Russo announced that discussion of the facilitator, appraisal of approved lands, and executive search firm would all be presented early at the next meeting. CITY ATTORNEY REPORT: The City Attorney requested authority to execute a release to recover $80,000 in funds from a grant consultant who had not fulfilled a contract with the City. Councilmember Clark made a motion to approve the City Attorney's request. Vice Mayor Jablin seconded the motion, which carried by unanimous 5 -0 vote. ADJOURNMENT: There being no further business to discuss, upon motion by Councilman Sabatello seconded by Councilman Clark, carried 5 -0, the meeting was adjourned at 11 :30 p.m. 0 APPROVAL: • ATTEST: CARL GOLD CITY MAYOR JOSEPH R. RUSSO VICE MAYOR ERIC JABLIN CHAIRMAN PRO TEM CARL SABATELLO COUNCILMAN DAVID CLARK COUNCILWOMAN LAUREN FURTADO CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date Prepared: January 2, 2000 Meeting Date: January 4, 2001 Subject/Agenda Item: Consideration of approval of Resolution 2, 2001, awarding the contract for Art Consultant to the Municipal Complex Art Task Force to Joel Straus Consulting. Recommendation: Approval of Resolution 2, 2001 Reviewed by: Originating Dept: Costs: Council Action: City Attorney Parks and Recreation $35,000.00 plus [ ] Approved estimated expenses of Finance $6,400 [ ] Approved with conditions ACM Total Cost: $41,400 [ ] Denied . Other Advertised: Art News (Summer 2000) [ ] Continued to: Submitted by- Art in America (July 2000) Funding Source: _ City Attor ey P.B. Post (July 30, 2000) [ ] Operating Parks and Recreation Voices & Venues [ X] Other — Art Fund Attachments: (July /August 2000) Budget Acct. No. Memorandum from Amy Approved by: Cultural Affairs Newsletter Stepper dated 12/7/00 - Dept. of State (June & 17- 1400 - 515 -3150 Resolution 2, 2001 August issues) Art Consulting Services City Manager Agreement Affected parties: [ ] Notified [ X] Not Required patenn Ba CITY OF PALM BEACH GARDENS ,MEMORANDUM TO: Ronald M. Ferris, Interim City Manager DATE: December 7, 2000 FROM: Amy Stepper, Art Advisory Task Force Staff Liaison APPROVED BY: Sue Miller, Director of Parks and Recreation SUBJECT: Art Consultant for Palm Beach Gardens Municipal Complex BACKGROUND The City of Palm Beach Gardens Art Task Force has completed its search for an Art Consultant for obtaining art for the exterior and interior lobby of City Hall. Deadline for RFP was September 29th, 2000. DISCUSSION The City received a total of three proposals in response to the RFP. The proposals we received are summarized below. Company Fee Joel Straus Consulting $41,400 (Including estimated expenses) Art Sources Inc. $65,000 (Including estimated expenses) E.C. May & Co. $62- 75,000 (Depending on expenses) Task Force reviewed the proposals based upon the-criteria listed in the RFP. Based upon these evaluations and the points system devised, the Task. Force rated Joel Straus as the best qualified to perform this work. He scored 84 points. Art Sources scored 81points and E.C. May scored 73 points. RECOMMENDATION Task Force recommends awarding the proposals to Joel Straus Consulting at a cost of $35,000 fee + $6,400 of estimated expenses for a total of $41,400. RECEIVED: 1/ 4/01 2:34PM; -- BUILDING DEPT; #990; PAGE 2 Jan 04 01 02:34p Dodi & Tim Glas (561) 844 -6424 p,2 FAX MEMO TO: Talal Benothman FROM: Dodi Glas DATE: January 3, 2001 Urban Design Urban Planning Land Planning RE: Westport - La Posada SP 99 -18 landscape Architecture Request for Postponement from the January 4' to the Communication Graphics January 18' City Council Agenda Please accept this requested postponement in order to permit us time to supply documents to address the carport roof design in a complete manner. The architect is reviewing the design based on staff comment and we would also like to prepare a color elevation as suggested. We appreciate staff's assistance and time and look forward to meeting the city's expectations for the highest quality in all aspect of our project's design. 2000 Palm Beach Lakes Boulevard Suite 600 The Concourse West Palm Beach, Florida 33409-6582 \ \Uds_ server\ SYS \COMMONVobs\R4onalCcnterDRI\Ccrc Westport\8enodW=fax.010301.wpd 561&WO066 561.689.0551 fax Irvine. CA 714.489.8131 D: 1/ 4/01 4:40PM; - >-BUILDING DEPT; #997; PAGE 2 -04 -01 05:12P Oliver-Glidden JJ r qjL1VIN,R • I',, J, I JV L' Z 11 & PAR l NES AR('LII'l'hC*l'UKh • LN'FEKIOk DESIGN January 4, 2001 Ed Tombad Senior Planner City of Palm Beach Gardens Planning & Zoning 10500 North Military Trail Palm Beach Gardens, FL 33410 RE: Palm Beach Gardens Medical Center Project No. 98178 Ordinance 35, 2000 Dear Ed: a(a) J P.02 FA Oliver John Ciliddcn Vanid I;ruwn Keith Spins Please accept this letter as our agreement to a continuance of the above captioned petition from January 41 until February 1'(. We trust that this letter will be sufficient for your purposes. Sincerely, ANTHONY E. OLIVER Senior Partner P:NPROJ ECrACTNM(1PB GM8178%SUPK)RrET- 0104.wPd 0 1401 mR11M WAY, SUM 11111 • WESI VAI M MACH, ti 114VI • -,67 6111.4041 • I•AX: 561 -61;•7 61190 • E -MA11 : vrp@ogl,ig(lall- cls.(:nm I iC. No. AA Coo(1664 • 18 na009 21 VII. CONSENT AGENDA: b. Resolution 2, 2000 — Art Consultant Contract. Consideration of authorizing execution of a contract for Art Consultant Services. BACKUP FORTHCOMING L-1 Ll • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 12/26/00 Meeting Date: 01/04/01 Subject/Agenda Item Resolution 3, 2001, approving a Joint Participation Agreement with Florida Department of Transportation for the PGA Flyover Amenities. Recommendation /Motion: Consider a motion to approve Resoluton 3, 2001. Reviewed by: Originating Dept.: Costs: $ 3,148,000 Council Action: (Total) City Attorney Finance [ ] Approved $ 3,148,000 [ ] Approved w/ Finance Current FY conditions [ ] Denied ACM Advertised: Funding Source: [ ] Continued to: Other Date: [ ] Operating Attachments: Paper: [ ] Not Required [ X i Other Memorandum Submitted by: Kent R. Olson Finance Director Affected parties [ ] Notified Budget Acct. #: [ ] None Approved by: City Manager 45V [ X ] Not required BACKGROUND: See attached memorandum. is CITY OF PALM BEACH GARDENS MEMORANDUM TO: Ronald M. Ferris, Interim City Manager DATE: December 26, 2000 FROM: Kent R. Olson, Finance Director %,d SUBJECT: Resolution 3, 2001 — Joint Participation Agreement for PGA BACKGROUND On December 7, Resolution 113, 2000 was adopted to provide for a special assessment area and a tax increment financing district overlay to fund the amenities for the PGA Flyover project.' The City now needs to sign a Joint Participation Agreement with the Florida Department of Transportation (FDOT) to formally agree to funding the construction of the amenities and the maintenance thereof once the project is completed. DISCUSSION Resolution 3, 2001 provides the specifics for the funding of the amenities for the Flyover. The City will issue debt and pay FDOT $3.148 million by February 13, 2001 to construct the amenities as part of the Flyover construction project. The maintenance costs for the amenities will be the responsibility of the City. However, the cost of maintaining the structural integrity of the bridge retaining walls shall be FDOT's responsibility. If the $3.148 million is not enough to pay for the cost of the amenities, FDOT will pay for the extra costs. If the City's payment is more than the cost of the improvements, State law requires FDOT to return any excess funds to the City. RECOMMENDATION Staff recommends approval of Resolution 3, 2001, authorizing the Mayor and City Clerk to execute a Joint Participation Agreement with FDOT for the PGA Flyover amenities. RESOLUTION 3, 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in conjunction with the construction of the PGA Flyover improvements, the Florida Department of Transportation ( "FDOT ") will be installing certain amenities as requested by the City of Palm Beach Gardens; and WHEREAS, FDOT has requested that the City enter into a Joint Participation Agreement outlining the responsibilities of each party with respect to the construction of the amenities requested by the City; and WHEREAS, the City and FDOT have also negotiated a Memorandum of Agreement to clarify certain provisions in the Joint Participation Agreement drafted by FDOT; and WHEREAS, the City Council has determined execution of the Joint Participation Agreement and the Memorandum of Agreement to be in the best interest of the citizens and residents of the City of Palm Beach Gardens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2. The City Council hereby authorizes the Mayor and City Clerk to execute the Joint Participation Agreement and Memorandum of Agreement, copies of which are attached hereto as Exhibit "A" and incorporated herein by this reference. SECTION 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4. If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 14 0 SECTION 5. This Resolution shall become effective immediately upon adoption. INTRODUCED, PASSED AND ADOPTED this 4th day of January, 2001. ATTEST: MAYOR JOSEPH R. RUSSO APPROVED AS TO LEGAL FORM AND SUFFICIENCY. CAROL GOLD, CMC, CITY CLERK WATTERSON, HYLAND & KLETT, P.A. CITY ATTORNEY VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR JABLIN COUNCILWOMAN FURTADO COUNCILMAN CLARK COUNCILMAN SABATELLO • STATE FM No: 229771/1/52/01 Furor CODE: N/A CONTRACT No: VENDOR No: vF 596045863 -001 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND CITY of PALM BEACH GARDENS JOINT PARTICIPATION AGREEMENT THIS AGREEMENT, entered into this day of 12000, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION hereinafter called the DEPARTMENT, and THE CITY OF PALM BEACH GARDENS, a municipal corporation organized and existing under the laws State of Florida, of the located at 10500 North Military Trail, Palm Beach Gardens, Florida, 334104698, hereinafter called the Cm. WITNESSETH WHEREAS, the DEPARTMENT and the CITY mutually agree that it is in their best interest to undertake project improvements consisting of : Certain amenities to be constructed by the Department, which are designed to enhance the overall appearance of the PGA Boulevard Bridge to be built over State Road 811 and the FEC Railroad, State Financial No. 229771/1/52/01, hereinafter be referred to as the `PROJECT' ; and, WHEREAS, the CITY is prepared to contribute funds to offset the cost of installing the subject amenities to the PROJECT; and, WHEREAS, the CITY, by resolution, dated , a copy of which is attached hereto and made a part hereof, is authorized to enter into this agreement, NOW, THEREFORE, in consideration ofthe mutual benefits to be derived from joint participation on the PROJECT, the parties agree to the following: 1. The above recitals are true and correct and are deemed incorporated herein. 2. The DEPARTMENT will be responsible for incorporation into the contract plans, funding and construction of the following agreed upon Amenities: Bridge Facades $ 84,000.00 Bridge Column Shaping and Texturing $ 65,000.00 Florida U -Beam, PGA Bridge Pair $ 330,000.00 Steel Box, Florida U- Beam -Ramp SW $ 130,000.00 Textured Main Walls and Planters $ 819.000.00 Sub -Total Bridge Amenities: $1,428,000.00 FDOT Contribution for Landscaping $ 400,000.00 FDOT Contribution for Amenities $ 450,000.00 Additional FDOT Contributions $ 700.000.00 Sub -Total of FDOT Contributions: $1,550,000.00 TOTAL FDOT CONTRIBUTION $2,978,000.00 1 OF 5 • 3. The CITY will be responsible for payment to the DEPARTMENT which will cover the costs of construction of the following amenities to be designed and constructed by the DEPARTMENT: Bridge Amenities $1,428,000.00 Main Towers, Pylons and Gate Posts $ 867,000.00 Street Lights $ 349,000.00 Decorative Railings. $ 302,000.00 Special Planter Walls $1,638,000.00 Planter Boxes $ 410,000.00 Landscaping and Irrigation $ 989,000.00 Fountain (Pond 1) $ 15,000.00 City Seal (3 color) $ 35,000.00 Specialty Items: (Landscape Lighting $ 93.000.00 & Brick Pavers) TOTAL PRoiEcr Cows: $67126,009.00 FDOT Contributions: ($2,978,000.00) 0 TOTAL CITY CONTRIBUTION $3,148,000.00 The CITY agrees to pay the DEPARTMENT for the above mentioned construction costs, hereinafter referred to as the "Total City Contribution" an amount not to exceed THREE MILLION ONE HUNDRED FORTY EIGHT THOUSAND DOLLARS ($3,148,000.00). The CITY agrees to provide the "Total City Contribution" to the DEPARTMENT on or before February 13, 2001. Payment shall be clearly marked to indicate that it is to be applied to FM Project No.: 229771/1/52/01. The payment of funds under this Joint Participation Agreement will be made as provided in the attached Memorandum of Agreement between the CITY, DEPARTMENT, and the State of Florida, Department of Insurance, Division of Treasury. 4. The operation, and maintenance of the amenities with the exception of maintaining the structural integrity of the bridge retaining walls, will be the responsibility of the CITY. 5. The CITY agrees to prepay the DEPARTMENT for the services herein described and detailed in this Agreement. All costs in excess of the CITY's "Total Contribution ", with the exception of any contract modifications brought on by the CITY, shall be the sole responsibility of the DEPARTMENT. Any costs incurred due to contract modifications made by the CITY shall be the sole responsibility of the CITY. Accordingly, should contract modifications occur, initiated by the CITY, that increase the CITY's "Total Contribution ", the CITY will be notified by the DEPARTMENT. The CITY agrees to provide, in advance of the additional work being performed, adequate funds to ensure that cash on deposit with the DEPARTMENT is sufficient to fully fund its share of the project. 2OF5 6. Should the DEPARTMENT and the CITY decide to proceed with subsequent phases of the PROJECT, the AGREEMENT shall be amended to identify the respective responsibilities and the financial arrangements between the parties. Upon final payment to the Contractor, the DEPARTMENT intends to have its final and complete accounting of all costs incurred in connection with the work performed hereunder within three hundred sixty days. All project cost records and accounts shall be subject to audit by a representative of the CITY within three (3) years after final close out of the project. The CITY will be notified of the final cost. Both parties agree that in the event final accounting of total project costs pursuant to the terms of this agreement is less than the total deposits to date, a refund of the excess will be made by the DEPARTMENT to the CITY in accordance with Section 215.422, Florida Statutes . If the final cost exceeds the original advance payment the DEPARTMENT shall bear all cost overruns. The DEPARTMENT shall have the right to retain out of any payment due the CITY under this Agreement an amount sufficient to satisfy any amount due and owing to the DEPARTMENT by the CITY on any other Agreement between the CITY and the DEPARTMENT, whether existing now or in the future. 9. In the event it becomes necessary for the DEPARTMENT to institute suit for the enforcement of the provisions of this Agreement, the CITY shall pay the DEPARTMENT's reasonable attorney fees and court costs if the DEPARTMENT prevails. 10. This AGREEMENT and any interest herein shall not be assigned, transferred or otherwise encumbered by the CITY under any circumstances without the prior written consent of the DEPARTMENT. However, this AGREEMENT shall run to the DEPARTMENT and its successors. 11. Except as otherwise set forth herein, this AGREEMENT shall continue in effect and be binding to both the CITY and the DEPARTMENT until the PROJECT is completed. 12. The CITY warrants that it has not employed or obtained any company or person, other than bona fide employees of the CITY, to solicit or secure this AGREEMENT, and it has not paid or agreed to pay any company, corporation, individual or firm, other than a bona fide employee employed by the CITY. For breach or violation of this provision, the DEPARTMENT shall have the right to terminate the AGREEMENT without liability. 13 To the extent allowed by the Laws of Florida, the CITY hereby agrees to indemnify, defend, save, and hold harmless the DEPARTMENT from all claims, demands liabilities, and suits of any nature arising out of, because of or due to any intentional and/or negligent act or occurrence, omission, or commission of the CITY, its agents, or employees, arising out of this contract or the work which is the subject hereof. It is specifically understood and agreed that this indemnification clause does not cover or indemnify the DEPARTMENT for its own negligence. Nothing contained herein shall be construed as a waiver of the CITY's sovereign immunity protection of the limitations of liability set forth in Section 768.28, Florida Statutes. 3OF5 • 14. This AGREEMENT is governed by and construed in accordance with the laws of the State of Florida. 15. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein, and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terns hereof shall be predicated upon any prior representation or agreements whether oral or written. It is further agreed that no modification, amendment, or alteration in the terms and conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 16. This Agreement or any interest herein shall not be assigned, transferred or otherwise encumbered by the CITY under any circumstances without the prior written consent of the DEPARTMENT. However, this Agreement shall run to the DEPARTMENT and its successors. 17. Any or all notices given or required under this Agreement shall be in writing and either personally delivered with receipt acknowledged or sent by certified mail, return receipt requested. All notices delivered shall be sent to the following addresses: If to the DEPARTMENT: Florida Department of Transportation - District Four . 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309 Attn: Josephine Softy, Contractual Services Coordinator With a copy to: District General Counsel A second copy to: Patrick R. Glass, Project Manager If to the CITY: City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, Florida 334104698 Attn: City Manager with a copy to: CITY Attorney 4OF5 IN WITNESS WHEREOF, the CITY has caused this Joint Participation Agreement to be executed in its behalf this day of , 2000 by the City Council authorized to enter into and execute same by Resolution No. , and the DEPARTMENT has executed this Agreement through its District Secretary for District Four Florida Department of Transportation, this, day of 92000. The effective date of this Agreement shall be the date the last party to this Agreement has signed. CITY OF PALM BEACH GARDENS MAYOR ATTEST: SEAL CITY CLERK IM CITY MANAGER APPROVED: This document reviewed and approved as to form by Office of City Attorney, BY: CITY ATTORNEY • STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: Rick Chesser, P. E. - District Four Secretary ATTEST: SEAL EXECUTIVE SECRETARY DATE OF EXECUTION: APPROVED: BY- DISTRICT DIRECTOR OF ADMINISTRATION APPROVED:(AS TO FORM) BY: DISTRICT LEGAL COUNSEL 5OF5 MEMORANDUM OF AGREEMENT THIS AGREEMENT, made and entered into this , day of ,200_, by and between the State of Florida, Department of Transportation, hereinafter referred to as "DOT" and the State of Florida, Department of Insurance, Division of Treasury, hereinafter referred to cs "Treasury" and City of Palm Beach Gardens, hereinafter referred to as the "Participant ". WITNESSETH WHEREAS, the Department is performing certain work on behalf of the City related to th- following Project: Financial Management No.: 22977/1/52/01 F.A.P. No.: N/A County: Palm Beach Description: Enhancement of PGA Boulevard Bridge over SR811, hereinafter referred to as the "Project "; and, WHEREAS, DOT and the Participant entered into a Joint Participation Agreement dated the Day of 2Q , wherein DOT agreed to perform certain work on behalf of th =_ Participant in conjunction with the Project; and, WHEREAS, the parties to this AGREEMENT mutually agreed that it would be in the best inL-rest3 of the DOT and the Participant if an escrow account were established to provide funds for the performance of the work by the Department; NOW THEREFORE, in consideration of the premises and the covenants contained herein the parties agree to the following: 1. A deposit in the amount of $3,148,000.00 (Three Million One Hundred Forty Eight Thousand Dollars) will _be made by the Participant into an interest bearing account established by the Department for the purposes of the project. Said escrow account wih be opened with the Department of Insurance, Division of Treasury, Bureau of Collateral Securities on behalf of the DOT upon receipt of this Memorandum of Agreement. Such account will be an asset of DOT. 2 . Other deposits will be made only by the Participant as necessary to cover the cost CA additional work requested by the Participant prior to the execution of any Supplementz] Agreements or Amendments. 0 3. All deposits shall be made payable to the Department of Insurance, Revenue Processing arr_I mailed to the DOT Office of Comptroller forappropriate "processing at the following address: 1 of 2 Florida Department of Transportation Office of Comptroller 3717 Apalachee Parkway, Suite E Mail Station 24 Tallahassee, Florida 32311 Attn: LFA Coordinator A Copy of this Agreement should accompany any deposits. When the check is mailed to Tallahassee, the District Office should instruct the Participant to mail the DistrictOffice a copy of the check. 4. The DOT's Comptroller and /or his /her designees shall be the solesignatories on the escrov.i account with the Department of Insurance and shall have sole authority to authorize withdrawals from said account. 5. Unless instructed otherwise by the parties hereto, all interest accumulated in the escrox% account shall remain in the account until the deposit amount has been withdrawn or a-' project completion. 6. The Treasury agrees to provide written confirmation of receipt of funds to the DOT. 7. The Treasury further agrees to provide periodic reports to the DOT. SIGNATORIES: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION COMPTROLLER STATE OF FLORIDA DEPARTMENT OF INSURANCE DIVISION OF TREASURY CJ CITY OF PALM REACH GARDENS TITLE: MAYOR PARTICIPANT ADDRESS FEDERAL EMPLOYER I.D. NO. APPROVED: This document reviewed and approved as to form by Office of City Attorney CITY ATTORNEY 2 of 2 • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: December 21, 2000 Meeting Date: January 4, 2001 Subject/Agenda Item Authorizing the Mayor to enter into an agreement for Emergency Management Preparedness and Assistance Trust Fund monies. Recommendation /Motion: Staff recommends that the City Council support the expansion of the City's Community Emergency Response Team and Brush Fire Strikeforce through the application for a grant through the Emergency Management and Preparedness Trust Fund. Reviewed by Originating Dept.: Costs: $ 0, Council Action: City Attorney �� �� Fire Rescue '1/• /�' (Total) [ ] Approved Finance $ 0 Current FY [ ] Approved w/ conditions [ ] Denied ACM Advertised: Funding Source: [ ] Continued to: Other Attachments: [ ] Operating Staff Report [ ] Other Resolution [ x) Not Required Grant Proposal Submitted by: Peter T Berg�el DeparttmMt Director Affected parties [ ] Notified [ x ] Not required Budget Acct. #: [ ] None Approved by: City Mana er BACKGROUND See Attached Staff Report. CITY OF PALM BEACH GARDENS MEMORANDUM u c TO: Mayor & City Council Date: December 21, 2000 APPROVED: Ronald M. Ferris, Interim City Manager FROM: Peter T. Berge], Fire Chi�fl'� SUBJECT: Support for Municipal Competitive Grant Background The first Community Emergency Response Team (C.E.R.T.) graduated in August of this year. Fire Rescue personnel are FEMA certified CERT Instructors. CERT teams improve preparedness, response and recovery in all of these critical areas. Our Brush Fire Strikeforce responds to local brush fires and brush fires around the State. In the last four (4) years we have responded to brush fires in the City of Palm Beach Gardens, Volusia County, St. Lucie County, Flagler County, Bunnell, Olsteen Fire District, Collier County areas of unincorporated Palm Beach County and floods in Miami Dade County. Discission ♦ The CERT program produces well - informed people. The emphasis on hurricane information, pre -storm preparedness, and post -storm response improves our state of readiness for future natural disasters. ♦ The CERT program instructs people how to organize their teams to be fully self - sustaining for one (1) to two (2) weeks following a major storm. The CERT's self - sufficiency and early response will have a direct impact on our need for outside help, the ability of that outside help to focus on appropriate functions, and CERT groups may even be available as a response force to other communities. ♦ This project will also outfit our Brush Fire Strikeforce with up to date equipment and a used brush truck that will allow us to be ready to respond to fires locally and around the State. Recommendation Staff recommends supporting Municipal Competitive Grant Program funds for the expansion of the CERT Program and the enhancement of the Brush Fire Strikeforce. 0 CITY OF PALM BEACH GARDENS, FLORIDA • RESOLUTION 4, 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR MUNICIPAL COMPETITIVE GRANT PROGRAM FUNDS FOR EXPANSION OF THE COMMUNITY EMERGENCY RESPONSE TEAM AND THE BRUSH FIRE STRIKEFORCE AND TO ENTER INTO AN AGREEMENT FOR EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND MONIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is currently a party to the statewide Mutual Aid Agreement; and WHEREAS, the City Council supports the expansion of the City's Community Emergency Response Team and Brush Fire Strikeforce through the filing of an application for Municipal Competitive Grant Program monies, as administered by the Florida Department of Community Affairs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: The City Council hereby authorizes the Mayor to execute an application for Municipal Competitive Grant Program Funds for the expansion of the Community Emergency Response Team and Brush Fire Strikeforce and to enter into an agreement with the Florida Department of Community Affairs for Emergency Management Preparedness and Assistance Trust Fund monies. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon adoption. -1- 0 RESOLVED, ADOPTED AND APPROVED THIS DAY OF , 2001. MAYOR JOSEPH R. RUSSO ATTEST: CAROL GOLD, CITY CLERK I HEREBY CERTIFY that I have approved this Resolution as to form. LEONARD G. RUBIN, CITY ATTORNEY VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR JABLIN COUNCILMAN SABATELLO COUNCILWOMAN FURTADO COUNCILMAN CLARK • -2- wa °d k�/ CITY OF PALM BEACH GARDENS 10500 N. MILITARY TRAIL • PALM BEACH GARDENS, FLORIDA 33410 -4696 December 27, 2000 Joseph Myers, Director Division of Emergency Management Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, FL 32399 -2100 Dear Mr. Myers: South Florida's experiences with Hurricane Andrew in 1992 illustrated how inadequately educated and prepared our residents were for facing a major natural disaster. The lessons learned from Andrew led emergency management groups to believe that a substantial amount of needless loss of life will occur when the next major catastrophe hits if a real and effective mechanism, which would involve exclusively local residents, is not put in place to help local residents help themselves during and after a disaster. The grant proposal addresses the nature of the problem and proposes the Community Emergency Response Team (CERT) concept as the kind of program that would prepare local residents to face a major disaster. The City of Palm Beach Gardens has ample and direct experience in the CERT program. Under the leadership of Chief Peter T. Bergel, the Palm Beach Garden's first CERT class graduated 20 residents from the program. In order to expand the program to other parts of the City, we are respectfully submitting this grant proposal requesting funds for the procurement of additional personal safety equipment. The CERT concept is to provide residents of this City with adequate education, training, and organization in order to better prepare themselves and their community to survive a major disaster. This will be accomplished through the establishment of an organized network of CERTs spread throughout the City over the next six years. We intend to train and organize 10 to 12 teams. This grant, if awarded, will be used to train and equip 10 CERT groups for a total of 150 individuals, with 20 per class. With this grant assistance, we strongly believe that the necessary momentum will be gained, we will also be able to truly prepare our residents to face a major disaster. Palm Beach Gardens, as a signatory of the State Mutual Aid Compact, has participated in fighting five major brush fires over the last two years. The equipment that this grant will provide will allow twenty firefighters to be fully equipped and ready to assist other jurisdictions. The total amount requested for the CERT program and the Brush Fire Strikeforce is $50,000. Only the entities identified in the application are involved in the proposed project. This application is made without collusion with any other entity submitting an application and is fair and in good faith without fraud or collusion. As the signer of this application I have full authority to bind the City of Palm Beach Gardens in agreement with the Department of Community Affairs pending the ratification by City Council on January 4, 2001. City of Palm Beach Gardens L=Q%C -3 #.a1. 1N �uR Note Regarding Signature of Authorized Official: Vice Mayor Eric Jablin has signed this application in lieu of Mayor Joseph Russo. Please see Exhibit A for the relevant page from Palm Beach Gardens' Charter, which authorizes the Vice Mayor to "assume the duties of the mayor during the absence or disability of the mayor." • • • C� Exhibit A , Page 1 of 1 § 8 -2 PALM BEACH GARDENS CODE mayor during any fiscal year in which the ordinance raising salaries is adopted, but they may raise or lower salaries of all members of future councils, to take effect during the fiscal year following the adoption of an ordinance to that effect. ARTICLE Ik: APPOINTMENT, POWERS AND DUTIES OF CITY OFFICERS Section 9 -1. Powers and duties of the mayor. The mayor shall be the chief executive officer and shall preside as chairman at meetings of the city council, shall be recognized as head of city government for all ceremonial purposes, by the governor for purposes of military law, for service of process, execution of contracts, deeds and other documents, and as the city official designated to represent the city in all agreements with other governmental entities or certifications to other governmental entities, but shall have no administrative duties except as required to carry out the responsibilities herein. The mayor shall have a voice and vote in the proceedings of the city council. The vice -mayor shall assume the duties of the mayor during the absence or disability of the mayor. In the absence or disability of both the mayor and vice- mayor, the city council may appoint a chairman pro tem to fulfill the duties and functions of said office. Section 9 -2. Powers and duties of the city clerk. The city clerk shall be in charge of all general office administration involving the day -to -day business of the city and shall maintain all city records which the city manager may prescribe by administrative rules of procedure, attest all executory contracts made in behalf of the city as evidence of authorization of such contracts by the city council; and no executory contracts made in behalf of the city or to which the city is a party shall be valid unless attested by the city clerk. [The city clerk shall) perform such other duties as the city council may prescribe by ordinance. Section 9 -3. Powers and duties of the city treasurer. The city treasurer shall receive, safely keep and disburse, under the direction of the council, all funds belonging to or under the control of the municipality; shall keep an accurate account of all receipts and disbursements in such manner as the city manager shall direct. The treasurer shall deposit funds of the city in such b?nks or trust companies as the city manager shall from time to time designate; and all checks drawn upon any depository'of the city funds shall be signed by the treasurer unless otherwise provided by resolution of the council, and no .money shall be paid except by check, »nless express authority to do so has been first given to the treasurer by the city manager. All checks drawn upon depository of city funds shall be countersigned by those persons designated by resolution of the city council. CHT`.30 30 • • • LftGTOtl ii_S!J IA—ES PHONE ND. • °2'4 397 _33G4 FISCAL YEAR 2000 -2001 and FISCAL YEAR 2001 -2002 EMPA GRANT CYCLES Dec. 1< 2300 02:317M F'2 THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR APPLICATION. SUBMISSION APPLICANT NAME: Cite of Palm Beach Gardens PROJECT TITLE: CERT and Brush Fire Strikeforee ProLyram Expansion PLEASE CONSIDER Tff1S APPLICATION FOR FUNDING UNDER THE FOLLOWIINIG FISCAL YEAR(S): ,Select only one of the following and nark it with an "X ") FISCAL YEAR 2000 -2001 OR FISCAL YEAR 2001 -2002 OR BOTH FISCAL YEARS 2000 -2001 and 2001 -2002 X Applications will be scored only once, but may be considered for either or both application cycles. If the application receives funding under the first cycle, it will be removed from consideration under the second cycle. • • • - ^..U1 LF.'�3TOtt A�S�:_ -1A'ES FtiO�lc r1 x+24 3 8? 3:;E4 -t!? =. u� -'" it 2 �ii 02':32- i Fes. EIMPA COMPETITIVE GRANT APPLICATION ATTACHI►IEN-1 I TITLX PAGE TITLE OF PROJECT CERT and Brush Fire Strikeforre Program Expansion AMOUNT REQUESTED FROM STATE S 50,000_ AMOLNT - NIATCHING FUNDS COM-MITTED S_0 This is an applicatiou for a. competitive grant under (indicate ONLY one): X 1) Emergency Management Competitive Grant Program, or 2) MIwicipal Competitive Grant Program The application is subttatted for consideration in the folio-vA ing category (select ONLY one): i; A project [hat will prorriote public education on disaster preparcdness and recovery- issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public- private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive .Emercency Management Plan. _„_X_ 4) A project that will otherwise further state and local emergency management priorities idcntiBed in the Notice of Fund Availability. APPLICANT WFORTMATION: Name of Organization:__ Palm Beach Gardens Fire. Rcscue Department Address of Oreanizatioll: 10500 N. Military Palm Beams Gardens, Florida 33410 E -mail address: pberoelr,ci.palm- beach- gardens.fl.us Name: of Chief Elected Official: — Joseph Russo. Mayor_ Name of Chief Administ motive Officer: Ronald Ferris. Citv Man1g Name of Applicant Contact:. Peter T. Bergei Title of Applicant Contact: _Chief _ TelephoncNumberofApplicant Contact: _ (561)799 -4310 Federal Employee Identification (FEID) Number; 59- 604583_ AUTHORIZED SIGNAT'JRE [My§t comply -o,ith 9C- 19.008(71), F.A.C., or application will not be scored] Signature: Title: City Manaper__ LgFJOtl A�SO�IF! :ES FFUNE NJ. . 9C�4 387 331,S4 Dec. 1= 20210 02:32 =111 F'c- DIV-IStON OF EMERGENCY NlANAG:EMENT MERGENCY MAN AGEMEN-T P.RIEPAREDNESS AND A.SCISTA. N C E TRUST FUND EMERGENCY 1NL &NAGEMENT COMPETITIVE. GR-4,NT APPLICATION CONTENTS Page EMPA Cycle Page Letter of Transmittal Title Page Proposed Project Pre. ;entation 1- Emergency 1Manacement Need 2- Benefits (short and long-tern-0) 3- Consistency with Comp- Emergency Management plans (State & Local) 4-Approach Budget Budget Narrative 5- ?Matching Funds 6- Applicant Expeneftee 7- Tiebreaker Attachments A - Consistency with County CENIP B : Estimate/Equipment C - Resumes D - Organizational chart • l ���a LFcG;OtI Ace. :fry ES , 7 -- P�tE t}�_. SE4 32� - =a Dec. 1= ��_, :�� n,:,::,7 .. _ =i4 P7 1. Clearly identify a demonstrated state or local emergence utanagentent need and explain hoer this project will address it. If applicable, Identify which emergency management pri „ri0,, as Identified in the Notice of Fund Availability, the project addresses. Clearly fink the project to the priority. [Maximum Reore 150 points) 11e City of Palm Beach hardens is a municipality located in northern Palm: Beach County. Palm Reach Gardens is home to 35,600 residents and experiences a seasonal population of approximately 50,000. The City occupies 54.23 square miles, making it the largest municipal land area in Palm B;:wh Couray. Like all South Florida commurities,. Palm Beach Gardens is highly vulnerable to tropical weather and hurriesnes. Palm Beach Gardens receivedperipheralw• in dsz rid destructior . from Hurricane Andrew in 1992.Emtrgency officials did hov.,ever, g.t an opportumity to byre just how poorly prepared the public w-as for a major hurricane. The development of Community Emergency Response Teams will get the public involved in helping us take care of special needs persons, improve evacuation response, reduce property loss througF, improved structure preparation teeluiiqucs, and provide emergency assistance to the community early in the post -storm aftermath. Emergency preparedness of tcials and their ae tneies throughout Florida have made significant progress in the development of cortprchensis o emergency management plaits, improved emergency operating centers (Eve's), enhanced resource deployment strategies, and tropical weather tracking technology. While cumniettdable, there cannot be any real impact on mitigating the staggering human and economic losses from tropical storms Without active cooperation and participation from the most important entity of all - the citizens of the community. In other words; the public must take so-it responsibility for themselves regarding hurricane preparedness. it is the responsibility of all levels of government to provide whatever is necessary to encourage this change of attitude among the public. To be truly _ilective in preparation and mitigation, residcnts and business operators must understand the dynamics of hurricanes and their forties, evacuate danger areas in a timely manner, proper'y secure their properties, learn some key erne rgency response skills, and organize themselves to provide meaningful post - storm cmergency assistance to their neighborhoods t:ntil professional help arrives. The train,ng and development of Community Emcrger-cy Response Teams (CERTs) is designed to train and motivate citizen participants to take precisely this action. The City of palm Beach Gardens Comprehensive Emergency Management Plan directs the City's Riney- Scricy hfaragc=nt Official to provide preparedness education to the public, as well as provide coardinatior of all ESF -15 volunteers. The City's CEMP mirrors both County and Star. plans. palm Beach Gardens has a dirt need to educate its community members in hurricane readiness and prepare trained volunteer groups to assist after a major storm The response of the public to the past CERT class taught in Palm beach Gardens indicates that this program will. be a success. Community members wbo have attended the program are already enthusiastically demonstrating a commitmerit to improving; their neighborhood's suites of readiness. Finally, the Governor's ov+zt Disaster Planning and Review Committee pointed out the vital need for citizen education, increased local responsibility, and joint efforts betwee:i everyone affected by hurricanes. The CERT program moves us all toward the goals set ut the state and local kvel. 7hc emergency management priority addressed under project category 4 are: 4. Other projects that will further state and local ernergengv nianagenrent objectives which have been designated by the State of Florida as priorities in the applicable Notice of Fund Availability. U1 =Qh1 .'L415TOtl RESID -JA -ES PLr_tiE NJ. . 9O4 387 3.'E l [;e._. 12 2i.'LI!_! 2 :34''9 ro Q projects ti :hich will improve emergency managrme'll COPahllitie� in my of theJollotcirg ficndantental areas of preparedness, response or recoveryy: dwnage assessment. analysis debris management citizen ivarning CERT teams improve prcparednesss, response and recovery in all of these critical areas. w The CERT program produces well- informed people. The emphasis on hurricane information. pre - storm preparedness, and past - stoam rcapottse improves our state of readiness for future na01ra1 disasters. The URT program instructs people how to organizc their tears to be fully self-sustaining fo-' one (1) to two (2) weeks following a major store. While our residential teams are not part of fie State Munsal Aid network, the CERT's self- sufficiency and early response will have a direct impact on our need for outside help, the ability of that outside. help to focus on appropriate fi:netions, and CERT groups may even be available as a response force to other communities. Palm Beach Gardens CERT is also included in the Palm Beach County Local Mitigaron Strategy Priority List. This project will, also outfit our Brush Fire Strikeforee with up to date equipment and a used brush tntck that will allow them to ready to respond to tires around the Statc. Over the las: two years. Palm Beach, Garden;, through the State Mutual Aid Compact, has provided assistance in five brush fire emergencies including: Volusia and Collier Coumies in 1999; and Flaglcr and Volusia Counties and the City ofPort St. Lucie in 1499. 2. Identify the immediate tangible emergency management benefits (short term projects, i.e. -12 months or less in duration), or, reasonable expectation of long trrm emergency management benefits coupled with the availability of resources (other than this grant amount) to continue implementation of the project past the term of the award (long term projects, i.e. - duration of longer than 11 months). Also, identify the number of emergency management organizations or the targeted population area whose a rnergcncy management needs will be directly beoefitted by the project. (Maximum score 75 points) The Community Emergency Response Team (CERT) prob'ram is a long -term project desia ed to develop a network of neighborhood teams throughout the city. The long -range goal is to have somewhere between 40 and SO teams throughout the city that Will represent the pdroary neighborhoods. The goal is to achieve this number oti-cr the next 10 years. The grant request, however, is constructed to reflect the short -term goal of getting a significant number of teams in place in the corning years. The program momentum created by an additional 10 CERT groups is expected to propel the program into some sort of self- sustaining mode. We have seen first hand the benefit of the CERT program. Newspaper articles, homeowner newsletters, requests for hurricane preparedness talks, and an escalating demand for the program has a:ready raised hurricane awareness and prcparcdnt3s interest Ln Palm Reach Gardens. The CERT program is a vehicle, which seems to finally be moving our community toward the ultimate goal of disaster ttritigation. Tangible bcrrczits include expanding this awareness and interest tenfold, as well as pushing ernergela y management officials and emcre-rncy service departments into improved planning and preparation. 1 ?t . t_RKiTON ASSO :lPFGS '=' HE ND. • K4 87 ?3 -4 Ge:. 12 23,x:' 0,21"5 =t7 F "D � �' An additional, and perhaps even greater, tangible benefit of the program will be for the program to spread to other Plorida commwilues. We have already fielded inquiries about the program from other communities who are interested in the concept. A CERT network throughout South Florida, for example, would have the cote -Mial to make more difference in the region's preparation and mitigation efforts than possibly any single program or idea that has ever been proposed. The benefit of this program extends well beyond he scope of this one grant request. The grant proposal is designed to hop propel the program forward toward a self - sustaining end. The development of a CERT network within the City benefits nearly every agency involved in emergency tanagement, preparedness, or response. The ability of the Po.iee and Fire Rescue Department to place a designated representative with a CERT group before, during, or after a hurricane literally expands the work- force by the number of CERT mcrribers in that group. For example, if a police officer and paramedic are assigned a CERT group made up of 16 people, the two departments have effectively czpanded their work forces l6 times. This holds auc for public works and utilities departments as well. Such assistance also car extend to the Red Cross and other volunteer agencies protriding relief efforts. CERT member's assist in getting special needs persons placed prior to a storm. Z'hiz, beaefits all agency members, local and county, who must ot!=rwise handle these people. CERT members learn and pass on preparedness information to th;eirneighbors and friends thus expanding the public education program beyond the immediate classroom. Emergency management officials, fire departments, relief organizations, and the county agencies all bereftt directly or indirectly from the CERT program. The CERT program in Palm Beach Gardens is directed toward the local residents and will be conducted within the corporate boundaries ofthe city. While Palm B each Gardens govem. -rent agencies benefit directly in the program, it must be pointed out that Palm Beach County also receives direct benefits regarding emergency preparedness and rrsponsc. The county provides transportation for special needs persons, emergency service support assistance, and evacuation oversight. The CERT program impacts all of these functions in a positive manner simplifying the burden on botb municipal and county agencies. Twenty emergency management first responders will benefit from the brush fire strikeforce equipment. Having up to date equipment will insure their safety and responsiveness to brush fires it Palm Beach Gardens and throughout Florida 3. Describe the project's consistency with the State Comprehensive Emergency Management Plan and any applicable local comprehensive emergency management plans. (N- laxlmam score 100 points) The State of Florida, Palm Bench County, and the City of Palm Beach Gardens mirror each other under the "purpose" section defined in the introduction of the State's CEMP. This very important section of the CEMP clearly defines what the States plan and all others are designed to accomplish. Specifically, there are six (6) points referred to in this secti:m summarized below: State plan 3. Reduction of community -vulnerability to damage, injury, at;d loss of life from catastrophic events. 4. Preparation for prompt and efficient response and recovery to protect lives and property. U41; Trrl AEZSOC_iA"ES PPONE t`t7. . 924 387 _. t4 Des. 1c 2CCIC3 02­3& M P111 5. Utilization of all systems, Plans, and resource: necessary to preserve the public health, safety, and welfare of persorE, affcctcdb} the disaster. 6. Provide as rapid recovery as possible from such events_ 7. Provide an emergency management System embodying all aspects ofprc- cmcrgencypreparedness, post - emergency response, recovery, and mitigation. S. Overcome the inadequacies of emergency planning and regulaticr. by assisting in the anticipation, recognition; appraisal, prevention, and mitigation of related issues. The CERT program actively and aggressively enlists the support of the very people that will be affected by disaster conditions. Through the education of local citizens in hurricane characteristics and behavior, evacuation requirements, propc-rty reinforcement, neighborhood inventory techniques, special needs identification, pre and post storm measures and response, and group organization the CERT concept directly reflects and oontsibutcs to each of the purposes mentioned in the Stare plan. The CERT program offers Fiorida the potential to accomplish Something that all other programs have failed to do: have a substzritial percentage of each community committed to disaster preparedness and functioning as partners with emergency management agencies in the overall mitigation effort. CERT teams can make significant contributions to the recovery phase after a hurricane has passed. CERT members can participate in Lre distribution of emergency supplies and equipracrit and orovidt- some kind of help in nearly every post - storm rule. The Brush Fire Strikeforec directly f zihers objcctives related to emergency response and assistance to outside jurisdictions. The CERT program is cousistc-nt %vith the need to provide coordination, and lizison to Emergency Support Function (ESF)415, "Volunteers and Donations" The CERT program creates this support and coordinatior effort well in advance of any disaster. When to al residents take on the responsibi lilies to help prepare for and respond to disasters in their area, the ESF #15 group is enhanced beyond any other method ever used in Florida. A properly run CERT program should increase ;he number, organization, and readiness of volunteers in any community. T ho. City of Palm Beach Gardens has a comprehensive emergency plan in place, which addresses the role, each appropriate bureaucracy and volunteer group will assume in case of a major disaster. The plan is consistent with all Federal, State, and County guidelines. Tire CERT concept will not compromise, in any :way, the relationship establisind among the various levels of goyernment. Rather, in addition to assisting themselves and doing community prepareduess, CERT members will facilitate and manage the delivery of goods and services to the individuals in need under the direction of locaVstate/federal government. CERT is not conceived to replace already established emergency plans; nor is it conceived to allow freelancing. Instead, it seeks to give local residents the necessary disaster relief skills that would not only benefit them immediately zfter a disaster, but also allow them to serve as the "eyes and ears" of local /state/federal government authorities. County Plan Palm Beach County's CENT addresses the same "purposes" as the State of Florida's plan. Undcr sections of the Palm Beach County plan, the priorities of reentry are defined, "Tile number one priority for reentry will be the mobilization and dispatch of search and rescue as well as damage assessment teams into the • F.- -Ze011 . �LA'd:�TGtl A9S.O::IN F= PHONE N3. . 9C•4 307 3334 Dec. 12 2=00 02•' 7PN F21 impacted areas to search for survit cars and prm ide zssessmen(s of the damage..." CERT teams are trained spcciftcally for providtng early search and rescue assistance. CERT members know their neighborhoods better than. anyone else and can be very effective in locating people in distress. CERT members are also trained to provide imrtediate care and triage o`tht victims. The goal of the CERT uni' is to locate, treat, and prc-pare all victims after the storm. Add;tionally, CERT rncn -1e -s conduct damage assessment and render the area as safe as possible for inbound professional emergency workers. It Inav be helpful to rcvievi the duties and responsibilities of a CERT at this time: CERTs ptitttary functions during pre -storm readiness activities include: 1. Secure residential property and obtain safe refugr for family metrt'oers 2. Secure their assigned neighborhood; 3. Doc atnent people neading special assistance 4. Identiiy people with special needs 5. L)ocumcnt the names of people who will riot be evacuating E. Make necessary arrangements as the emergency approaches These (pre- disaster) efforts will expedite the process and at the same time allow local emergency service providers to focus on oinet priori tits. Knowin* feat all areas with CERTs are well organized and represented by trained teams will ease some of fie pre33ure emergency management experiences as a hurricane approaches. CERTs primary functions during post -storm situations include: Assemble th; team at a prearranged location in the neigh',orhood Chwc a teach leader and subdivide responsibilities for: Searc:t & Rescue Triage Immediate Medical Cue Utility Control Fire Supprtrssion Datnage Assessment Security Control Communications Find and render care to all persons reyuirinc immediate medical attention Cut off power at circuit box in houses Establish high visibility and control in the neighborhood • Extinguish small fires and evacuate areas wh= fire control is not possible Conduct a rapid damage assessment of the neighborhood Develop an accountability system for the neighborhood and identify sny tntssing persons. fittcmpt to locate and provide care to trussing or trapped rictir s. Set up communications in the neighborhood and prepare to interact with local emergency services upon arrival. In tltc recovery phase, provide rrianpower and assis-tance in the distribution of relief supp ?ies and ecluipment. 1 ae key is CERTs add anther dimension to local communities to be self- suiiioient before and immediately after a disaster: The CERT unit is organized with training and understanding of the ESF concept during their initial training. CERT members will then be able to interact with each ESP group and even participate as rnembers if called upon by emergency teiponders. F ?ON L413TON WSSOCIA ES PHONE N =1. • W4 3G7 33r4 Ccc. 1Z 2000 02:_`7PA Municipal Plan In the City of Palm Beach Gardt•n' s Coai;�rehensive Emergency Management Plan, this project addresse, t'ne "Scope" of the plan. The municipal plan is reflective of both the State and Palm Beach County CEIN V. Identified in this section arc the follo%%ing: Establishes the ftamc%YOtk for detailed supl;ortive planning by city agencies, private and voluntary organizations, and provides for expeditious, effective, and coordinated emplo)^nent of available resources before, during, and after a major or eatasuophic emergency. 2. Assigns spcoific functional areas ofresponsibilities to approp,iax city departments and agencies, as well as private sector groups and yahmteer org►anizatiuns. CERT teatxs have been idc„ttified as a sic,, Wcant resvurcc for tae City and, as such, are intended to be assigned and urilized to accomplish the mission ofemergency preparedness and response. Local CERTs will be trained, organized, and in place upon the occurrence of a disaster. As neighborhood groups, they will be first on the scene and probably the only source of assistance for some time until emergency services can be mobilized and disiriisuted. 4. Discuss why this particular method and approach was chosen. Ii`tazimum score 100 points] Until recently, the city's focus on etrergcney managremcrnt vans directed at itrp! o-- ing the CENIP, individual department plans, resource identification, and preplanning strategies. Great effort was focused or, dealing with special needs persons. Public education and involvement, however, was limited to'Urricsre talks ", brochures, public service announcements, and ncvL -sletter at ;icles. While successful i:t their own ways, these methods are inadequate to achieve the goal of getting a large segment of the population involved in the process of placing emergency preparedness at the forefront of their concem. City preparedness officials feel a more aggressive hands -on approach to educating the community H as needed. the CERT program seems to be the perfect answer to the problem. The CERT project is currently in progress in the City of Pam Beach Gardens. Unfortunately, budget constraints prevent production of an adequate number of teams to sustair_ the program. Limited financial resources ruearts limited rambers of people to be trained as CERTs. The objeetivt is to make the course available to every area of the City u ithin three (3) or four (4) years. The approach is simple: empower looal residents by giving them the tools and the skills to help themselves prepare for a disaster. It is a concept based on toe principle of "peopta helping people." it at least guarantees that in the absence of emergency service providers during the f"i"st hours or days succeeding disaster, local residents will be capable of providing themsch•cs with the most basic emergency care in a fairly organized fashion The City of Palm Beach Gardens and ;x nurnbrr of other municipalities have chosen this approach because it has proven to be the most practical, cost - effective, and efficient way to improve public safety before, during, and immediately after a catastrophic disaster. • F-=,,0,,4 . L41; 7 UN HcSO�.:IF=1-ES PHONE NO. . 9C4 387 33E4 Dec.. 12 2000 Erg: ='t 1 PI • • Date: DeceTnber 1, 2000 Proposed Budget EXPENDrnRE CATEGORIES Cash Match A In -kind Services Match B Total Grantee Cost A +B-C E_MPA Award D Total Project Cost C +D =.E 1. SALARY AND BENEFITS 0 0 0 53123.90 S3123.90 2. OTHER PERSONAL / CONTRACTUAL. SERVICES 0 0 0 0 0 3. AD:%:IWISTRnTI\rE EXPENSES 0 0 0 0 0 4. B.XPHNSES 0 0 0 0 S 0 5. OPERATING CAPITAL OUTLAY 0 0 0 $50,000 S50,00U 6. FIXED CAPITAL OUTLAY 0 0 0 0 0 TOTAL EXPENDITLT, ES 0 0 0 $50;000 e50,00(► PERCENTAGES 0% 0% 03.19 1004.0 1001/. 'Iarratiae Justification and Line It.-ms continued on next page • • PLE-INS VII . W4 387 Z _ =4 t�cx'Qti °t'Srtn�'7�lf.QlliitiJl'_:1+ CA$F ��� jKa i1Oj[11;.F!'� CF_ RT MEMBERS Gog gles 150 53.68 5552.00 Flashlight 1501 $1.75 $262.50 12 D cell Batteries 1.501 $0.96 5144.00 Helmet 1501 53.18 $477.00 1 Gloves 1:501 50.75 S 112.50 Vest 150 S3.95 $592.50 Wrench 150 $4.75 5712.50 Fliers ISO $7.40 S360.00 Gear Bag 150 S16.25 $2,437.50 Decals 1501 $0.45 $67.50 1D lags 1501 50.69 S103.50 ID Badge 150 $5.00 $750.00 Silk Screening 150 S 2.2 51 S337.50 Medical Sup lies 150 $14.00 $2;100.00 �rn�s�y: ior, ��yr. �rrar�rar�r Goggles 20 523.00 S460.00 Respirators 20 $40.00 SS00.00 1.1EPA filter box of 5 20 550.00 S 1,000:00 Pre -filter box of 80 2 S25.00 $50.00 Boots 20 5135.00 S2,700.00 Helmets 20 $30.00 $600.00 Faee/ear /neek orectors 201. S16.50 $330.00 Gloves ZO S14.00 $290.00 Coats 20 S127.00 ;$2,5�40.00 Pants 20 $98.00 ,960.00 Handle- .=hiefs 40 $5.00 $200.00 �Vading/Hip Boots 20 589.50 S1,790.00 Chain saws 5 S188.00 5940.00 Safe tents 20 $9S.00 S i,960.00 Pear ba:s 20 53,180,00 Sleeping Bas g 20 _5159.00 $75.00 - S1,500,00 Greg Bags 20 $47.95 $959.00 Used Brush Truck 7 S 19,742.00 _ $19,742.00 GRAND TOTAL $50,000.00 _- Identify Applicant's) project match. (-Maximum score 50 points] Not applicable. Dec. is 2J :30- 22: _ aztI F-14 6. Discuss the Applicant's experience and ability applied to the project ( 7.arimum score of 25 points] FROM' L443TON NSSOCIWES PHONE N3. . 9e-4 397 3IC4 Dec. 1t 2060- 0-2:39 =V P15 Fire Chief Peter T. Be:gcl wili have overall responsibility for this pro ec.t. Chief for nearly three vears, Bergc; hrs bem employed by the Palm Beach Gardens Fire RescLe Department for 19 years. Chief Bergel was in charge of developing Palm Beach Garden Comprehensive Emergency Management Plan and oversaw construction of the new fire station. The Delray Beach CERT program is taught by FEivLk approvedprogram CERT instructors at vid .L)cP ita.. Chris Goozsur, Jim kreidier, and Chris Phelps. 7. Tiebreaker - Answer ilia following two questions: 1) Has the Applicant's jurisdiction been impacted by an enlironmental clean-up initiative? If so, describe the initiative and its impact on the Applicant Palm Beach Gardens voluntarily entered into tee local (South F!orida) clear. air initiative by launching a compressed natural gas (CC14G) vehicle program. The City has 18 is these vehicles in various departments, including police, f re and public works that operate on CNG. Studies show that natural gas is a clean' - bLuning fuel, one that leaves fewer pollutants than regular gasoline or diesel fuels. The switch to a cleaner fuel assists to the clean, air movement. Palm Beach County, at this time, is still. within acceptable standards for air quality; however, Broward and Dade Counties are ron -at nnient areas. By taking this step, Palm Beach Gardens expects to keep its air quality within acceptable levels. 2) Is the Applicant located in a Front Porch Community? If so, pleas& describe the location. Not applicable • • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 12/26/00 Meeting Date: 01/04/01 Subject/Agenda Item Resolution 5, 2001, providing for reimbursement of costs associated with the Burns Road construction project. Recommendation /Motion: Consider a motion to approve Resoluton 5, 2001. Reviewed by. Originating Dept.: Costs: $ Council Action: (Total) City Attorney Finance [ ] Approved $ [ ] Approved w/ Finance Current FY conditions [ ] Denied ACM Advertised: Funding Source: [ ] Continued to: Attachments: Other Date: [ ]Operating Paper: ( ] Not Required ( ] Other Memorandum Submitted by: Kent R. Olson KKa Finance Director Affected parties ( ] Notified Budget Acct. #: [ ] None Approved by: City Manager [ X ] Not required BACKGROUND: See attached memorandum. �a CITY OF PALM BEACH GARDENS MEMORANDUM TO: Ronald M. Ferris, Interim City Manager DATE: December 26, 2000 FROM: Kent R. Olson, Finance Director 1\A0 SUBJECT: Resolution 5, 2001 — Reimbursement Resolution for Burns Road BACKGROUND The City is allowed by the United States Treasury regulations to reimburse itself for costs incurred for projects that will be financed with debt. The City adopted a similar resolution last year for the construction of the Fire Station and the acquisition of the Tennis Center property. DISCUSSION In order to repay ourselves for costs associated with the construction of Burns Road, the City needs to adopt a resolution authorizing the reimbursement of costs incurred with the project that occur prior to the issuance of debt. RECOMMENDATION Staff recommends approval of Resolution 5, 2001, providing for reimbursement of expenses that will be incurred for the construction of Burns Road. El 0 RESOLUTION 5, 2001 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, EXPRESSING THE COUNCIL'S DECLARATION OF INTENT TO REIMBURSE CERTAIN ORIGINAL EXPENDITURES WITH PROCEEDS OF CERTAIN TAX- EXEMPT OBLIGATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Palm Beach Gardens plans to borrow funds to finance the purchase of land and certain construction costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2. This Resolution is adopted for the purpose of United States Treasury Regulation Section 1.150.2. SECTION 3. The City of Palm Beach Gardens, Florida (the "City") intends to finance the purchase of land, including the acquisition of road right -of -way, and the construction of road improvements to Burns Road. The maximum principal amount of debt expected to be issued for the project is $11,100,000. The City reasonably expects that it will reimburse original expenditures made on the project with proceeds of the debt. SECTION 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5. If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6. This Resolution shall become effective immediately upon adoption. INTRODUCED, PASSED AND ADOPTED this 4th day of January, 2001. MAYOR JOSEPH R. RUSSO • ATTEST: CAROL GOLD, CMC, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR JABLIN COUNCILWOMAN FURTADO COUNCILMAN CLARK COUNCILMAN SABATELLO • • APPROVED AS TO LEGAL FORM AND SUFFICIENCY. WATTERSON, HYLAND & KLETT, P.A. CITY ATTORNEY AYE NAY ABSENT • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date Prepared: December 27, 2000 Meeting Date: January 4, 2001 Subject/Agenda Item: Consideration of approval of Resolution 6, 2001, accepting a deed from Palm Beach County for a strip of property adjacent to the entrance to Gardens Glen, as more particularly described therein, and authorizing the City Clerk to record the deed in the public records. Recommendation: Approval of Resolution 6, 2001 Reviewed by Originating Dept: Costs: Council Action: City Attorney City Attorney Not Applicable [ ] Approved Finance [ ] Approved with conditions ACM [ ] Denied Other Advertised: Date: Funding Source: [ ] Operating [ ] Continued to: Submitted by: Paper: [ ] Other City Attorney [ X] Not Required Affected parties: Attachments: Resolution 6, 2001 Approved by: Memorandum from [ ] Notified Debbie Andrea Deed City Manage [ X] Not Required 0 CITY OF PALM BEACH GARDENS, FLORIDA • RESOLUTION 6, 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, ACCEPTING A DEED FROM PALM BEACH COUNTY FOR A STRIP OF PROPERTY ADJACENT TO THE ENTRANCE TO GARDENS GLEN, AS MORE PARTICULARLY DESCRIBED THEREIN AND AUTHORIZING THE CITY CLERK TO RECORD THE DEED IN THE PUBLIC RECORDS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Palm Beach County has deeded to the City a small strip of property, which has been maintained by the City, located adjacent to the entrance to Gardens Glen so as to allow the residents to replace the existing neighborhood sign; and WHEREAS, the City Council has determined acceptance of the deed to be in the best interests of the citizens and residents of the City of Palm Beach Gardens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: The City Council hereby accepts the deed from Palm Beach County for the strip of land adjacent to the entrance to Gardens Glen, a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference. The City Council further authorizes the City Clerk to record said deed in the public records. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION-5: This Resolution shall become effective immediately upon adoption. -1- RESOLVED ADOPTED AND APPROVED THIS DAY OF , 2001. MAYOR JOSEPH R. RUSSO ATTEST: CAROL GOLD, CITY CLERK I HEREBY CERTIFY that I have approved this Resolution as to form. LEONARD G. RUBIN, CITY ATTORNEY VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR JABLIN COUNCILMAN SABATELLO COUNCILWOMAN FURTADO COUNCILMAN CLARK 0 -2- • • • CITY OF PALM BEACH GARDENS MEMORANDUM zI54�i 6 1 A6{�' TO: Carol Gold, City Clerk DATE: December 19, 2000 CC: Beth Ingold -Love, Assistant to the City Manager FROM: Debbie Andrea, Citizen Services Specialist A— SUBJECT: Gardens Glen Circle Attached is a County Deed that needs to be recorded. This deed is for a small strip of property located at the entrance to Gardens Glen Circle. The residents of Gardens Glen Circle want to take down the existing neighborhood sign, which is rotting, and install a new sign. The property was owned by the County and they have agreed to convey this property to Palm Beach Gardens as we have maintained it for years. I am not sure if you need a resolution for the acceptance of this deed from the County. COUNTY DEED THIS COUNTY DEED, made DEC 0 5 11100 , by PALM BEACH COUNTY, FLORIDA, a political subdivision of the State of Florida, whose legal mailing address is 301 North Olive Avenue, West Palm Beach, Florida 33401 -4791, party of the first part, and the CITY OF PALM BEACH GARDENS, a municipal corporation of the State of Florida, whose legal mailing address is10500 North Military Trail, Palm Beach Gardens, Florida 33410- 4698, party of the second part. WITNESSETH: That the said party of the first part, in accordance with Florida Statute 197.592(3) and for other good and valuable considerations, the receipt and sufficiency of which is hereby acknowledged, has granted, bargained and sold to the party of the second part, its successors and assigns forever, the following described land lying and being in Palm Beach County, Florida: The easterly 90 feet of the westerly 1,086.69 feet of the southerly 166.68 feet of the southwest quarter (SW 1/4) lying south of Holly Drive as in Official Record Book 1707, Page 663, being Lot 9 -A of the unrecorded plat of PGA National Golf Club Estates First Addition (less that part of Gardens Glen Circle in Plat Book 40, Page 146), in Section 12, Township 42 South, Range 42 East, Palm Beach County, Florida. The above being the real property described under Tax Certificate 6985 in the Tax Deed recorded in Official Record Book 9554, Page 1146, said Official Record Books and Plat recorded in the public records of Palm Beach County, Florida. IN WITNESS WHEREOF, the said party of the first part has caused these presents to be executed in its name by its Board of County Commissioners acting by the Chair or Vice- Chairman of said Board, the day and year aforesaid. ATTEST: DOROTHY H. WILKEN, Clerk PALM BEACH COUNTY, FLORIDA, a Political Subdivision of the State of Florida BOARD OF COU TY COMMISSIONERS Deputy Clerk hair APPROVED AS TO FORM p�f AND LEGAL SUFFICIENCY ' COUNTY '� 0 FLoRro(iOFF� AL SEAL) Assi n ou 7Attomey G:1CyndylTED1Ga rdenGlenDeed.102.wpd County Deed Florida Statutes 125.411 RETURN TO: TED SIMMONS PALM BEACH COUNTY PROPERTY & REAL ESTATE MANAGEMENT DIVISION 3323 BELVEDERE ROAD, BUILDING 503 WEST PALM BEACH, FLORIDA 33406 -1548 R 2 ®®® 2980 PROPERTY CONTROL NUMBER: 5242 -42 -12 -00-000 -7170 COUNTY DEED THIS COUNTY DEED, made DEC 0 5 11100 , by PALM BEACH COUNTY, FLORIDA, a political subdivision of the State of Florida, whose legal mailing address is 301 North Olive Avenue, West Palm Beach, Florida 33401 -4791, party of the first part, and the CITY OF PALM BEACH GARDENS, a municipal corporation of the State of Florida, whose legal mailing address is10500 North Military Trail, Palm Beach Gardens, Florida 33410- 4698, party of the second part. WITNESSETH: That the said party of the first part, in accordance with Florida Statute 197.592(3) and for other good and valuable considerations, the receipt and sufficiency of which is hereby acknowledged, has granted, bargained and sold to the party of the second part, its successors and assigns forever, the following described land lying and being in Palm Beach County, Florida: The easterly 90 feet of the westerly 1,086.69 feet of the southerly 166.68 feet of the southwest quarter (SW 1/4) lying south of Holly Drive as in Official Record Book 1707, Page 663, being Lot 9 -A of the unrecorded plat of PGA National Golf Club Estates First Addition (less that part of Gardens Glen Circle in Plat Book 40, Page 146), in Section 12, Township 42 South, Range 42 East, Palm Beach County, Florida. The above being the real property described under Tax Certificate 6985 in the Tax Deed recorded in Official Record Book 9554, Page 1146, said Official Record Books and Plat recorded in the public records of Palm Beach County, Florida. IN WITNESS WHEREOF, the said party of the first part has caused these presents to be executed in its name by its Board of County Commissioners acting by the Chair or Vice- Chairman of said Board, the day and year aforesaid. ATTEST: DOROTHY H. WILKEN, Clerk PALM BEACH COUNTY, FLORIDA, a Political Subdivision of the State of Florida BOARD OF COU TY COMMISSIONERS Deputy Clerk hair APPROVED AS TO FORM p�f AND LEGAL SUFFICIENCY ' COUNTY '� 0 FLoRro(iOFF� AL SEAL) Assi n ou 7Attomey G:1CyndylTED1Ga rdenGlenDeed.102.wpd Uj • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date Prepared: December 26, 2000 Meeting Date: January 4, 2001 Subject/Agenda Item: Approve Resolution 7, 2001 declaring several Parks and Recreation mowers as surplus items. Recommendation /Motion: Consider a motion to approve Resolution 7, 2001. Reviewed by: Originating Dept: Parks Costs: $_Na Council Action: and Recreation Total City AttomeY���"` "_ (]Approved Finance K'� $ [ ) Approved wrcwd� ► - - Current FY [ I Denied ACM Advertised: Human Res. Funding Source: [ ] Continued to: Other Date: ( ] Operating Attachments: Paper. [ ] Other 1. Memo from Parks and Recreation Director. [ X i Not Required 2. Copy of Resolution Submitted by: Sue Miller Department Directorslvv Affected parties [ j Notified Budget Acct #:: [ ) None Approved by: City Manager [) Not required r" L] • CITY OF PALM BEACH GARDENS MEMORANDUM TO: Ron Ferris, Interim City Manager DATE: December 26, 2000 FROM: Sue Miller, Director, Parks and Recreation SUBJECT: Resolution 7, 2001 BACKGROUND: A Resolution is required to declare property as surplus. This resolution will declare various pieces of mowing equipment as surplus, enabling the same to be utilized as trade ins for new mowing equipment. DISCUSSION: Staff is recommending trading in the following equipment in order to purchase new mowing equipment.' The equipment that is being declared as surplus has outlived its useful life. The equipment and trade in value is as follows: ITEM 2- Toro 335D 1- Toro 450D 1- John Deere GS45 1- John Deere GS -45 and sulky 1- Landpride reel mower 1- Toro 322D 1- Bunton ZTR 2- Skaggs ZTR Total Trade Ins TRADE IN $ 4,500.00 $ 1,000.00 $ 1,500.00 $ 1,750.00 $ 1,500.00 $ 500.00 $ 1,250.00 $ 3,000.00 $15,000.00 Staff will be replacing the traded in equipment with the following equipment: 1— John Deere 1620 Wide Arm Area Mulching Mower 3 — John Deere M665 Z -Trak mowers with 60" mulching deck The new equipment will be utilized in the care and upkeep of various parks and athletic facilities within the parks system. RECOMMENDATION: Staff recommends approval of Resolution 7, 2001, declaring various pieces of parks mowing equipment as surplus property. • 0 CITY OF PALM BEACH GARDENS, FLORIDA RESOLUTION 7, 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, MOWING EQUIPMENT SURPLUS AND AUTHORIZING THE EXCHANGE OF SUCH PROPERTY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Parks and Recreation Department has received a proposal from Turner Outdoor Equipment, representing the John Deere Company, to trade in ten pieces of surplus mowing equipment, with a trade in value of $15,000, to purchase four new mowing units; and WHEREAS, the City Council has determined the recommended disposition of the surplus mowing units to be in the best interest of the citizens and residents of the City of Palm Beach Gardens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby mad a specific part of this Resolution. SECTION 2: The City Councils hereby declares the mowing equipment identified in the proposal of Turner Outdoor Equipment, representing the John Deere Company, to be surplus property and authorizes the Parks and Recreation Department to accept such proposal and use as trade ins ten pieces of surplus mowing equipment. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon adoption. RESOLVED, ADOTPED AND APPROVED THIS DAY OF 2001. • ATTEST: Carol Gold, CMC, City Clerk VOTE: Mayor Russo Vice Mayor Jablin Councilwoman Furtado Councilman Clark Councilman Sabatello L` Joseph R. Russo, Mayor APPROVED AS TO LEGAL FORM AND SUFFICIENCY. City Attorney AYE NAY ABSENT 1 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum • • aJ Date Prepared: December 26, 2000 Meeting Date: January 4, 2001 Subject/Agenda Item: Purchase of mowers for Parks division. Recommendation/Motion: Approve purchase of various mowers from- the- John Deere Company, by "piggybacking" the State of Florida's cooperative purchase contract, #515 - 630. -00 -1, and Orange County's contract # 99 -04 -08VH, totaling $41,971.44. Reviewed by: Originating Dept: Parks Costs: $ 41,971.44 Council Action: and Recreation Total City Attorney. [ ] Approved Finance i� R� $ 42,000 [ ] Approved-wico,ditom Current FY ACM [ J. Denied. Advertised: n/a Human Res. Funding Source: [ ] Continued to: Attachments: Other Date: [ x J Operating Paper: [ ] Other 1. Memo from Parks-and Recreation Director. 2. Copy of Cooperative Purchase agreements [ ] Not Required 3. Quote sheets Submitted by: Sue Miller Department r Affected parties Budget Acct #: [ ] Notified 31.3020- 539.6400 [ ] None Approved by: City Manager [ ] Not required M CITY OF PALM BEACH GARDENS MEMORANDUM TO: Ron Ferris, Interim City Manager DATE: November 21, 2000 FROM: Sue Miller, Director, Parks and Recreation SUBJECT: Award of Bid for parks equipment BACKGROUND: In the 2000/2001 fiscal year budget, $42,000 has been allocated for the purchase of various pieces of turf care equipment. DISCUSSION: Staff would like to "piggyback" two contracts issued to the John Deere company to purchase the requested mowing equipment. The first contract, issued through Orange County's purchasing division, # 99- 04 -08VK would be utilized to purchase a Wide Arm Area Mulching-Mower. The second contract, issued through the State of Florida's cooperative purchase contract, # 515 -630- 00-1, would be used to purchase three Zero turning radius trim mulching mowers. Trading in older equipment will lessen the purchase price for these units by $15,000. Orange County Contract: 1 — John Deere 1620 Wide Arm Area Mulching Mower $45,999,00 Less 20% contract discount $ 9,199.80 Total Cost $36,799.20 State of Florida Cooperative contract: 3 — John Deere M665 Z -Trak mowers with 60" mulching deck $28,017,00 Less 28% contract discount $ 7,844.76 Total Cost $20,172.24 Total Combined contract costs: $56,971.44 *Less Trade Ins: $15,000,00 Total Cost $41,971.44 *Trade Ins 2- Toro 335D $ 4,500.00 1- Toro 450D $ 1,000.00 1- John Deere GS -45 $ 1,500.00 1- John Deere GS45 and sulky $ 1,750.00 1- Landpride reel mower $ 1,500.00 1- Toro 322D $ 500.00 1- Bunton ZTR $ 1,250.00 2- Skaggs ZTR $ 3,000.00 Total Trade Ins $15,000.00 RECOMMENDATION: Staff recommends the City "piggyback" the State of Florida's cooperative purchasing agreement # 515- 630 -00 -1, along with the Orange County contract # 99- 04 -08VK to purchase the mowing equipment as listed, from the John Deere Company, in the amount of $41,971.44 • • QUOTATION TURNER OUTDOOR E=PM ENT Date 2507 N. FEDERAL HIGHWAY P.O.S. # DELRAY BEACH, FL 33483 (561) 272 -83 05 PHONE Dust. No. (888) 395 -9233 PHONE (561) 272 -4494 FAx Phone # -0Q= -DY VH pm 10 CD D, u 2r✓ AuthQdzedfik SHIP TO: DATE REQUIRED mm arm %E 5 ` s! ' I5-00 -vrr SUBTOTAL TAX TOTAL Z, 70,1 _72 °zy --15 ©0 1,50 6? - 1Z50 ,q71, '�4-4 • 7- 0 0 k qW DQNrtratttl'P qr u�ctwer�r SERVICES 60% F+p =& W&Y • TaUal==, Florida 32399.0930 TOM MGCuluc. !lCRtl�Ipl Suite 315 CERTIFICATION OF CONTRACT TITLE: Lawn Equipment CONTRACT. KO.: 515- 630 -00-1 BID NO.: 4515. 630 -E EFFECTIVE January 26, 2000 through January'25; 2002 CONTRACTOR(S)- Ariens Company (A) SUPERSEDES: 515- 630 -99 -1 Ariens- Gravely (A) Golf Ventura, Inc..(D) John Deere Company (A) Kut -Kwick Corporation (B) Live Oak Uwe Supply, Inc. (D) Mulvartey's Inc. (A) Robirmm Equipment Company, Inc. (A) Sulo Power Mowers, Inc. (A) Snapper. Inc. (A) Steiner Turf Equipment, Inc. (A) Tm= Industries, Inc. (A) ANY.QUESTIONSa SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEM WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF BOBBY HINSON AT (8SO) 48&7515 SUNCOM 278 -7515. A. AUTHORITY - Upon affumative action taken by the State of Florida Department of Management Services on January 12. 2000 a contract has been.executed between the State of Florida and the design" contractors. B. EFFECI - This contract was entered into to provide economies in the purchase of Lawn Equipment, by all State of Florida agencies and institutions. Therefore;.in compliance with Section 287.042, FloridaStatutes, all purchases of these cor411isoditie3 shall be made under the tams, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS_ - A11.9urchase orders shall be Issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated. exclusive of all Federal, State and local taxes. Special CgnditiQr�s i�tiRPOSE *purpose of this bid is to establish a 24 month conLacs for the purchase of Lawn Equipment (Not Farm or Industrial Tractors) by all State of Florida agencies and other eligible users in accordance with Eligible Users paragraph, General Conditions. It is anticipated that the contract will be effective from January 26, 2000 through January 25, 2002. OPTIONAL CONTRACT USAGE In addition to the eligible users referenced above and with the consent of the successful bidder(s) be made under the terms and conditions of this Invitation to Bi on equrst for Proposal, b purchases may locart,d outside the State of Florida. Appropriate governmental entlties' Y governmental ul ernnz reg entities shall apply to purchases Made under this contract, purchasing laws, rules and te$ulations PP Y P� ESTIMATED OUANTM? -5 It is anticipated that the State of Fjotida agencies, and other eligible users. will expend approximately $2, 000,000 under nay contract resulting from this bid. Thew estimated figures are given only as a guideline for preparing your bid and should not be construed as representing actual figures under the contract. SPECIAL ACCOMMODATIQN Any person requiring a special accommodation at State Purchasing because of a disability should C211 State haling at ($50) 488 -8440 at least five (5) workdays prior to the bid opening. if you am bearing or spemch 'red, please contact the Division by using the Florida Relay Service which can be reached at 1 (800) 955- 77I {TAD). TECHNICAIL DOCUM NTATIQT4 All products bid must meet or exceed all conditions and specifications of i.'ie Invitation to Did (YrB). When technical documentation is required by this 1713. its purpose is to demonstrate campliancc of the product bid with applicable technical requirements of the ITB and to allow a technical evaluation of the product. Failure to provide the required tccbnieal documentation with the bid subu ival shall make the bidder nonmponsive, unless State Purchasing, in its sole discretion and in tht~ best interest of the State, determines the acceptability of the products offered through technical documentation available within the Division as of the date and time of bid opening, Such authority of the Division shall in no way relieve the bidder from the ultimate responsibility to submit the required technical documentation, nor shall any bidder assume that such documentation is otherwise avaiiablc to the Division. The State shall not be responsible for the accuracy of the technical documentation in its possession. DEUVFAY REOUIRElV rM All priers bid shall include delivery to purchaser wittzin 21 days. The delivery may be more than 21 days if directed by purchaser in writing. 0 • 'Jub�ect: Lawn �:quipmenc.: c vUrZu&AI IV . ru�cc.nAar.: Period:.. 26Jan'0,0 = :25Jan =.02:. Contract:.515- 630-00 -1 .: We are excited to. announce that we have been awarded the Flonda State Contract for ,lawn-& grounds maintenance is a cooperative purchase contract that can be extended to all - political subdirnsions; cities, :and - counties Your now "are able to purchase quality equipment from a full line servicing dealer with out having fo go -t- ugl%the c& y: —and timely bid:piocess; often= resultmg.m equipment that. has a much.more expensive total: cost :of ownership from repairs: and down -time. With quality 7ohn=Deere :products your, agency. ..will always be up and. running. You. have a choice.-, DISCOUNT FROWMANUFACTURES SUGESTED LIST -PRICE Type ' ' Description Disc: Price Sheet.. l ; " .Mowers, Lawn, Walk Behind; Hand ,Pushed and Self Pio ` lied " . ZO %o )S0224 Lawn;Walk 861iii -Commercial &2 Wheel Tractor 28 %.. - DS0225 3 =Mowers, Lawn, Riding Mowers, Riding Mowers Engine 28% DS0224 . t �. I:awn & Garden: Tractors or; : of Lawn Tractor, , 4 Mowers;:Lawn, Riding Mowers, `Coiiirnercial; Fronticutting, 28% " 080225 Semi- Forward Cutting Deck, Zero "Turning Radius :Tractors, . SIi `: Mowers,,Stperin . Wheel 5 Lawn E46pment, Hand= Held;-Trinimers; Edger§; Blowers; 20 %' DS0224 - and=Md or Back FPack , Hed e.Trimmers " 6 :. . Lawn Equipment, Wrtli- .Wheelsjrimmers,'Edgers, Blowers, --20% o DS02- 4 Vacuums;. Chi Sli elders :. LO�ier options are available under the - various discount structure in the appropriate e category • • C l CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 12/21100 Meeting Date: 01/04101 Subject/Agenda Item: Accepting proposal for the installation of an irrigation system, guard rails, sidewalks and lake fountain for the new municipal complex. Recommendation /Motion: Staff recommends accepting a proposal from Absolute Irrigation in the amount of $166,800 for the above items and authorizing the Mayor to execute a contract for this project. The only rider is for up to 70 swing joints on an as- needed basis at $25.00 each (maximum $1,700). Reviewed by: Originating Dept.: Costs: $ 166,800 Council Action: City Attorney Building Division [ ] Approved Finance. kko $100,000 +/- [ ] Approved w /conditions Other Current FY ( ] Denied Funding Source: [ ] Continued to: Advertised: November 1, 2000 Paper: Palm Beach Post Date: [ ] Operating Attachments: Paper: ( X ] Other Bond Memorandum dated [ ] Not Required Proceeds 12- 21.00. Proposals (3) ub d by: Growth Mgt. Director Affected parties [ ] Notified Budget Acct. #: 23- 0900 - 519.6200 [ ] None Approved by: City Manage [ X ] Not required BACKGROUND: The City has received three proposals in response to an advertised Request For Proposals to purchase and install an irrigation system, guard rails, sidewalks and a lake fountain at the new City Hall municipal complex. The irrigation system needs to be installed before the remaining landscaping improvements can be made. The three proposals received were as follows: 1. Absolute Irrigation $166,800.04 2. Total Maintenance $264,663.04 3. Vila & Sons Landscaping $288,875.00 Background information regarding these proposals is described in the attached memo from Building Official Jack Hanson and other related documents. RECOMMENDATION: Staff is recommending that the low bid of $166,800 from Absolute Irrigation be accepted and that the Mayor be authorized to execute a contract with that company for this project. • • C-1 • • CITY OF PALM BEACH GARDENS MEMORANDUM TO: Mayor and City Council Members Ron Ferris — Interim City Man er FROM: Jack Hanson — Building Of cia SUBJECT: Municipal Complex Irrigatio ystem DATE: December 21, 2000 I hereby recommend the awarding of a contract to the low bidder on the above project in the amount of $166,800.00. I have attached the proposals of all three bidders for your reference. Absolute Irrigation is the low bidder by $97,863.04 over the next lower and by $122,075.00 over the highest bidder. I have met with the owner of Absolute Irrigation, Charles Moretti, and he has assured me of his confidence in these bid figures and he has offered an AIA contract defining the scope of work and financial arrangements. Our consultant, Richard W. Gardener, a professionally certified irrigation designer has also recommended this bid award as stated. The bid is higher than the initial proposal of approximately two years ago because we decided to include the new and reworked sidewalks, the Military Trail and Burns Road guardrail and the lake fountain in this phase. This additional work was included to take advantage of the economy of scale, to shorten the bid process and to bring all facets under "one umbrella ". It is important to realize that our new pumping station and distribution centers as well as our new landscape layout (both bids have been awarded) cannot be installed and put to the intended uses until the irrigation system has been installed and accepted. This project represents the last major work process in the completion of our municipal complex buildings and grounds. Please contact me at 799 -4283 if further background or data is necessary. compirdbid Pr - • r- ] is PROPOSAL FORM In completing the information questions below, if additional space is needed, attachments to this form are acceptable. ( X!) Individual ( ) Partnership ( ) Corporation ( ) Other (Specify) r Name of Organization . 4<6 L d e- J/! i t qa i o N + d �l c 3 �% (Orodividual) State Address S 12 City w C� L ja Telephone Number Tax I.D. # Business Address / Z 3 6 i� / S ��" City 1 !�C r 1 State Zip Code Organized Date Proposees Representative /' _L Title oc vAl el- Proposed Total Fee to Provide Requested Services go 6 - 6,0 Prices set forth above are firm proposals and are not subject to price adjustment except as defined int he General and Technical Specifications. Addenda received: / ATTEST: Signature Title Date 9 (Corporate Seal) PROPOSER: Signature a we -e Title Z S1,er G Date ! SPECIFICATIONS The Written Specifications are in the set of plans. One 24" z 36" "Irrigation Specifications" Sheet M-6 Sheet 6 of 11 has been set up to help avoid the written specifications from getting separated from the plans in the field during construction. PROPOSED IRRIGATION SYSTEM CONSTRUCTION AND RENOVATION, LAKE FOUNTAIN, SIDEWALK & GUARDRAIL CONSTRUCTION NO. DESCRIPTION QTY.UNIT PRICE AMOUNT 1. IRRIGATION SYSTEM CONSTRUCTION AND RENOVATION IN ACCORDANCE WITH IRRIGATION PLANS, DETAILS AND SPECIFICATIONS. (SHEETS IR -1 THRU IR -9, I THRU 9 OF 11) L.S. $ / 30 000 . o o (MAILBOX AREA IS NOT INCLUDED) 2. LAKE FOUNTAIN PER SPECIFICATIONS (SHEET IRA I OF 11) L.S. $, 7,5 oo . o 3. SIDEWALK CONSTRUCTION PER PLAN, DETAIL AND SPECIFICATIONS ( SHEETS IR -1 THRU IR4 AND SHEET IR 5 DETAIL N0.11) L.S. $ 7 Z SS136 . n D 4. 100' GUARDRAIL AT S. W CORNER OF THE LAKE PER PLANS AND SPECIFICATIONS (SHEETS IR-4, 10 AND 11 OF 11) L.S. $ 6-5-06,00 TOTAL LUMP SUM AMOUNT $ l��60f1. OQ ESTIMATED TIME TO COMPLETE PRPOSED WORK/CALENDAR DAYS IRRIGATION SYSTEM CONSTRUCTION FOR CITY HALL, PARKING, PLAZA, LAKE BANKS AND FIRE DEPT. (SHEETS IR -I THRU IR4, I THRU 4 OF 11) DAYS la IRRIGATION RENOVATION /ADDITIONS (SHEETS IR -7 THRU IR -9) DAYS LAKE FOUNTAIN INSTALLATION DAYS Z SIDEWALK CONSTRUCTION DAYS //�) GUARDRAIL CONSTRUCTION DAYS - 3 //�✓ of � V 8 - I� }(ce C • APPENDIX A DRUG-FREE WORKPLACE FORM The undersimied vendor in ccordance with Florida -.Statute 287.087 hereby certifies that do oes not (circle appropriate response): (Name of Oiness) 1. Publish a statement notifying. employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the danger of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling. - 10 ' ► 5 c PROPOSAL FORM In completing the information questions below, if additional space is needed, attachments to this form are acceptable. ( Individual ( ) Partnership ( Corporation % ( ) Other (Specify) Name of Organization - `VILA 2�014 LM>-5r.An,->tm6 . DeP- (Or Individual) ,, • II - ity Address /7 N RlopbA XVr Ci State Telephone Number Tax I.D. # Business Address tUP-6A AW City W•-P- 8. State V1- . Zip Code q Organized Date Proposer's Representative 7 v< «r na '4A:-+o Title 6,e*e&J INne ZQ p Proposed Total Fee to Provide Requested Services $�� . Prices set forth above are firm proposals and are not subject to price adjustment except as defined int he General and Technical Specifications. Addenda received: - / ATTEST: Af Tit6 q I CD Date 9 (Corporate Seal) PROPOSER: Signa 4ewaj Title ) Date l n a SPECIFICATIONS The Written Specifications are in the set of plans. One 24" x 36" "Irrigation Specifications" Sheet IR-6 Sheet 6 of 11 has been set up to help avoid the written specifications from getting separated from the plans in the field during construction. PROPOSED IRRIGATION SYSTEM CONSTRUCTION AND RENOVATION, LAKE FOUNTAIN, SIDEWALK & GUARDRAIL 1. CONSTRUCTION ITEM NO. DESCRIPTION QTY.UNIT PRICE AMOUNT 1. IRRIGATION SYSTEM CONSTRUCTION AND RENOVATION IN ACCORDANCE WITH IRRIGATION PLANS, DETAILS AND J / SPECIFICATIONS. (SHEETS IR -1 THRU IR -9, 1 THRU 9 OF 11) L.S. (MAILBOX AREA IS NOT INCLUDED) n 21 LAKE FOUNTAIN PER SPECIFICATIONS (SHEET IR-4, 1 OF 11) L. S. $ 0, l 3. SIDEWALK CONSTRUCTION PER PLAN, DETAIL AND SPECIFICATIONS ( SHEETS IR -1 THRU IR-4 AND SHEET IR -5 nn DETAIL NO.11) L.S. $ ��� `7. • 4. 100' GUARDRAIL AT S. W CORNER OF THE LAKE PER PLANS AND SPECIFICATIONS (SHEETS IR-4, 10 AND 11 OF 11) L.S. $�r. D0 TOTAL LUMP SUM AMOUNT $ a? a iS ;.bb ESTIMATED TIME TO COMPLETE PRPOSED WORK/CALENDAR DAYS IRRIGATION SYSTEM CONSTRUCTION FOR CITY HALL, PARKING, PLAZA, LAKE BANKS AND FIRE DEPT. (SHEETS IR -1 THRU IR-4, 1 THRU 4 OF 11) DAYS _7 IRRIGATION RENOVATION /ADDITIONS (SHEETS IR -7 THRU IR -9) LAKE FOUNTAIN INSTALLATION SIDEWALK CONSTRUCTION GUARDRAIL CONSTRUCTION 0 DAYS 4 O DAYS 5 DAYS 16 DAYS 5 PROPOSAL FORM In completing the information questions below, if additional space is needed, attachments to this form are acceptable. ` ( ) Individual ( ) Partnership (xx ) Corporation ( ) Other (Specify) Name of Organi7ationTotal Maintenance Building services, Inc. (Or Individual) Address 10357 Ironwood Rd. City Palm Beach Ggfg@nsPL Telephone Number5 61- 8 4 4 - 2 7 4 4 Tax I.D. # 65-04 2 8 5 8 0 Business Address SAME city State Zip Code Organized Date 198' 2 Proposees Representative Edward J. Galbraith Title Opertions Manager Proposed Total Fee to Provide Requested Services Prices set forth above are firm proposals and are not subject to price adjustment except as defined int he General and Techpical Specifications. Addenda received: ak ATTEST: Fig. � 71 d0('"Z1"0<J Signature F/a. �P- l/S2cv%7� Title _ Date • 0 - (Corporate Seal) PROPOSER: Signature Title , Date SPECIFICATIONS The Written Specifications are in the set of plans. One 24" x 36" "Irrigation Specifications" Sheet IR-6 Sheet 6 of 11 has been set up to help avoid the written specifications from getting separated from the plans in the field during construction. PROPOSED IRRIGATION SYSTEM CONSTRUCTION AND RENOVATION, LAKE FOUNTAIN, SIDEWALK & GUARDRAIL CONSTRUCTION IMIM —��I NO. DESCRIPTION QTY.UNIT PRICE AMOUNT 1. IRRIGATION SYSTEM CONSTRUCTION AND RENOVATION IN ACCORDANCE WITH IRRIGATION PLANS, DETAILS AND SPECIFICATIONS. (SHEETS IR -1 THRU IR -9, 1 THRU 9 OF 11) L.S. $ 234,690.43 (MAILBOX AREA IS NOT INCLUDED) 2. LAKE FOUNTAIN PER SPECIFICATIONS (SHEET IRA 1 OF 11) L.S. $ included above 3. SIDEWALK CONSTRUCTION PER PLAN, DETAIL AND SPECIFICATIONS ( SHEETS IR -1 THRU IR-4 AND SHEET IR -5 DETAIL NO. 11) L.S. $ 2 4 2 4 2- 61 4. 100' GUARDRAIL AT S. W CORNER OF THE LAKE PER PLANS AND SPECIFICATIONS (SHEETS IR-4, 10 AND 11 OF 11) L.S. $5730.00 TOTAL LUMP SUM AMOUNT $2 6 4 6 6 -1_ o 4 ESTIMATED TIME TO COMPLETE PRPOSED WORKICALENDAR DAYS IRRIGATION SYSTEM CONSTRUCTION FOR CITY HALL, PARKING, PLAZA, LAKE BANKS AND FIRE DEPT. (SHEETS IR -1 THRU IR-4, 1 THRU 4 OF 11) DAYS.2s IRRIGATION RENOVATION /ADDITIONS (SHEETS IR -7 THRU IR -9) LAKE FOUNTAIN INSTALLATION SIDEWALK CONSTRUCTION GUARDRAIL CONSTRUCTION 8 a - 7 DAYS DAYS2 clays DAYS 5days DAYS 4 dav-s • is CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date prepared: December 26, 2000 Meeting date: January 4, 2001 Subject/Agenda Item: Police Department Harley Davidson Replacement Recommendation /Motion:Award the purchase of one (1) Harley Davidson to Seminole County Harley Davidson Reviewed by: Originating Dept.: Costs: $13,350.00 Council Action: City Attorne - PUBLIC WORKS Total [ ] Approved Finance [ ] Approved w / conditions Current FY ACM [ ] Denied Human Res. Advertised: Funding Source: [ ] Continued to: Other Date: [ ] Operating Attachments: Memo [ X ] Other: Insurance Florida State Contract reimbursement fund #070 - 840 -99 -1 Paper: Submitted by: [X] Not Required John Donahue, P.E.A Interim Public Works Directopr James FitzGerald, Police P Deb -- .,( J artment Director Affected parties Budget Acct #: Approved by: I [ ] Notified I I [ ] None Ronald M. Ferri �-� Interim City Manager [ X ] Not required i4 CITY OF PALM BEACH GARDENS MEMORANDUM TO: Ronald M. Ferris, Interim City Manager DATE: December 26, 2000 APPROVED: James FitzGerald, Police Chief ,ems FROM: John Donahue, P.E., Interim Public Works Director SUBJECT: Police Department Harley Davidson Replacement Recommendation A request for purchase of one (1) Harley Davidson motorcycle as a replacement of totaled motorcycle unit #333. The funds are available in the Insurance Replacement Fund. The City will piggy -back the Florida State contract #070 - 840 -99 -1. Their contract was issued to Harley Davidson of Seminole County. At this time the Public Works Department is requesting Council consider a motion to award the purchase of one (1) motorcycle to Seminole County Harley Davidson. Should you have any questions regarding this recommendation, please contact me. I will make myself available for the next Council Meeting to answer any questions. JD /ca Attachments: Fla. State Contract #070 - 840 -99 -1 Cc: Beth Ingold -Love, Assist. To City Manager M.A. Vadas, Jr. Kent Olson, Finance Director • SERVICES 4050 Esplanade Way - Tallahauee, Florida 32399 -0950 BUSH, GOVERNOR Tom MCGuim StcRPTARY Suite 315 CERTIFICATION OF CONTRACT TITLE: VEHICLES, SMALL UTILITIES, ATV'S CONTRACT NO.: 070 - 840 -99 -1 AND MOTORCYCLES BID NO.: 11 -070 -840 -P F.,FFECTIVE: Febmary 15, 1999 through December 31, 1999 CONTRACTOR(S): Brettel Equipment Co. (A) SUPERSEDES: 070 - 840 -98 -1 Club Car, Inc. (A) E -Z -00 Textron (A) Golf Ventures, Inc. (A) G.W.P., Inc. (A) Harley. Davidson of Seminole Co., Inc, (A) John Deere Company (A) Ocala Ford New Holland (A) Palmetto Motorsports (A) Powersports of Boca Raton (A) Suzuki of Lake Wales DBA Sky Powersports (A) ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL 13E BROUGHT TO THE ATTENTION OF JIM DEN BLEYKER AT (850) 488 -8367 SUNCOM 278 -8367, E -MAIL mailto:denhlej Odms.state.fl.us A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management Services on February 1, 1999, a contract has been executed between the State of Florida and the designated contractors. B. EFFECT - This contract was entered into to provide economies in the purchase of Vehicles, Small Utilities, ATV's and Motorcycles by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. is 1[ =--1. • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date prepared: December 26, 2000 Meeting date: January 4, 2001 Subject/Agenda Item: Bid Award three (3) year lease of two (2) Utility Vehicles and eight (8) Patrol Vehicles for the Police Department Recommendation/Motion: Award the lease to Meers Motor Leasing for the leasing and eventual purchase of 10 police vehicles Reviewed by: Originating Dept.: Costs: $274,573.08 Council Action: PUBLIC WORKS Total City Attorney [ ]Approved J� Finance KkO $91,524.36 [ ] Approved W/ conditi.. Current FY ACM [ ] Denied Advertised: Human Res. Funding Source: [ ] Continued to: Attachments: Other Date: [ ] Operating Memo [ X ]Other. Police Impact Fund Florida Association of Counties Contract FSA00- 905 Public Works Vehicle Forms Amortization Schedule Paper: [X] Not Required Submitted by: r�'Z ts��l John Donahue, P.E., Interim Public Works Department Director Affected parties Budget Acct. #: mes FiizGerald Police Chief / /zO9 [ ] Notified [ ] None Approved by: Ronald M. Ferris, Interi m City er [ X ] Not required TO: Ronald M. Ferris, Interim City Manager DATE: December 26, 2000 APPROVED: James FitzGerald, Police Chief FROM: John Donahue, P.E., Interim Public Works Director SUBJECT: Lease 10 Police Vehicles A request for the lease of two (2) utility and eight (8) patrol vehicles for the Police Department. Funding for these vehicles is allocated in account #12- 1000 - 521.7110, Police Impact Fees. The City will piggy -back the Florida Sheriff s Association's Municipal Lease Program and contract #FSA 00 -08 -0905. The lease will be a 36 month traditional open -end lease (lease purchase) and will cost $251,832.00 over three (3) years. The first (1�`) year is $91,524.36. The City will own the vehicles at the end of three (3) years. Public Works' staff has discussed the findings and recommendations with the Finance Director and Police Chief who concur with Public Works' recommendation. At this time the Public Works Department is requesting City Council to consider a motion to award the lease to Meers Motor Leasing for the leasing and eventual purchase of 10 police vehicles. Should you have any questions regarding this recommendation, please contact me. I will make myself available for the next Council Meeting to answer any questions. JD /ca Attachments: Fla. Assoc. of Counties contract FSA00 -0905 Public Works' vehicle forms Amortization schedule Cc: Beth Ingold -Love, Assist. To City Manager M.A. Vadas, Jr., Supervisor of Vehicle Maintenance Kent Olson, Finance Director [7 • Florida Sheriffs Association's MEARS Municipal Lease Program MOTOR LEASING Mears Motor Leasing is offering BOTH Municipal Open -End and Closed -End Lease Plans. The Open -End Lease Plan is the traditional tax- exempt $1.00 buy out, which is also called a "Lease Purchase ". The Closed -End Lease Plan allows agencies to pay for only the useful life of the vehicle, which offers greater flexibility and a variety of options. We also offer financing plans for all types of equipment and projects. With these expanded services, Mears now offers the widest range of lease plans available in today's market! a OPEN -END LEASE PLAN (Tax- Exempt Financing) D CLOSED -END LEASE PLAN (Pre -Set Residual Values) D OFFERED IN THESE LEASE PLANS: Marked Patrol Cars Administrative Vehicles Undercover Vehicles Trucks & Vans Equipment D OVER 30 YEARS EXPERIENCE IN MUNICIPAL LEASING NO FLEET OR EQUIPMENT TOO SMALL D FLEXIBLE MILEAGE AND TERMS CALL FOR A QUOTE: (407) 298 -2982 VISIT OUR WEB SITE AT www.mearsleasing.com Bid Award Announcement (00 -08 -0905) • El Most of you involved with the purchasing function of your agency can appreciate the amount -of time, energy and resources required to put a project of this magnitude together. However, if in the end we have been successful in acquiring the most economically priced vehicle(s) we need ... and on our own specifications rather than what the state makes available for us ... then it was well worth the investment we've made to give this program life. But we need your support and partici- pation to keep this program alive. This program must maintain a certain level or volume of activity in order for the participating dealers to continue to receive the maximum level of manufacturer's assistance required to remain competitive. As an added feature to the Cooperative Bid Program, the Florida Sheriffs Association offers several financing programs: The Florida Sheriffs Association Tax Exempt install —ent Financing Program is available to Sheriffs, Units of Local Governments, Municipalities and Police Agencies to finance vehicles and a variety of other types equipment and projects. The program allows low tax exempt financing of equipment over its useful life which allows you to update your fleet, maintain proper fleet rotation, and control and lower maintenance costs. The program is offered in conjunction with Mears Motor Leasing Any questions or requests for quotes should be - directed to Mears Motor Leasing, at 407- 298 -2982. Please see page 567 for additional information on the lease /purchase program. The Florida Sheriffs Association Police Car Lease Program is also available to finance vehicles. This plan is not a straight lease nor a straight finance program. It is the best of both. This plan takes advantage of the special low municipal finance rate (previously only available on a finance plan) and at the same time allows agencies to pay only for the useful life of the car. This program is also offered in conjunction with Mears Motor Leasing. Any questions or request for quotes should be directed to Mears Motor Leasing at (407) 298 -2982. Please see page 567 for additional information on this program. pq7( ''107 ,;-7f1-4 /9e7Y We would like to thank you in advance for your time and interest in this program and ask that you feel free to contact Gary Perlki -a with the Florida Sheriffs Association at (850) 877 -2165 should you have any questions regarding these programs. 22 Bid Award Announcement (00 -08- : 1 • L' 3 year Lease cost 10 patrol cars vs. 8 patrol cars and 2 utility vehicles Interest Principal Total 1St Ypar 8 Patrol Cars and 2 Utility Vehicles $ 12,306.09 $ 79,218.27 $ 91,524.36 10 Patrol Cars $ , 111675.16 $ 751150.28 $ 86,824.44 Difference in cost $ 630.93 $ 4,067.99 $ 4,698.92 1 11 2nd „year 8 Patrol Cars and 2 Utility Vehicles $ 7,670.79 $ 83,853.57 $ 91,524.36 10 Patrol Cars $ 7,276.90 $ 79,547.54 $ 86,824.44 Difference in cost $ 393.89 $ 4,306.03 $ 4,699.92 3rd Year 8 Patrol Cars and 2 Utility Vehicles $ 2,764.20 $ 88,960.16 $ 91,724.36 10 Patrol Cars $ 2,622.26 $, 84,202.18 $ 86,824.44 Difference in cost $ 141.94 $ 4,759.98 $ 4,901.92 Yger Totals _ .. 8 Patrol Cars and 2 Utility Vehicles $ 22,741.20 $ 251,832.00 $ 274,573.20 10 Patrol Cars $ 21,537.32 $ 238,900.00 $ 260,437.32 Difference in cost $ 1,203.88 $ 12,932.00 $ 14,135.88 1st year Budget $ 15,600.00 $ 75,020.00 $ 90,620.00 10 patrol cars $ 11,675.16 $ 75,150.28 $ 86,825.44 $ 3,924.84 $ 130.28+ $ 3,794.56 - 1st year Budget $ 15,600.00 $ 75,020.00 $ 90,620.00 8 Patrol cars and 2 utility vehicles $„ 12,306.09 $ 79,218.27 $ 91,524.36 $ 3,293.91- $ 4,198.27+ $ 904.36+ 12/07/2000 Pagel Palm Beach Gardens _ Compound Period ........ Monthly Nominal Annual Rate ...: 5.700 % Effective Annual Rate ..: 5.851 % Periodic Rate ..............: 0.4750 % Daily Rate ...................: 0.01562% CASH FLOW DATA AMORTIZATION SCHEDULE - Normal Amortization End Date 12/29/2003 Date Payment Principal___. Balance _ Loan 12/29/2000 Event M 1 Loan 2 Payment Start Date 12/29/2000 01/29/2001 Amount 251,832.00 7,627.03 Number Period 1 36 Monthly AMORTIZATION SCHEDULE - Normal Amortization End Date 12/29/2003 Date Payment Principal___. Balance _ Loan 12/29/2000 251,832.00 2000 Totals 0.00 0.00 0.00 1 01/29/2001 7,627.03 1,196.20 6,430.83 245,401.17 2 02/28/2001 7,627.03 1.165.66 6,461.37 238,939.80 3 03/29/2001 7,627.03 1,134.96 6,492.07 232,447.73 4 04/29/2001 7,627.03 1,104.13 6,522.90 225,924.83 5 05129/2001 7,627.03 1,073.14 6,553.89 219,370.94 6 05/29/2001 7,627.03 1,042.01 6,585.02 212,785.92 7 07/29/2001 7,627.03 1,010.73 6,616.30 206,169.62 8 08/29/2001 7,627.03 979.31 6,647.72 199,521.90 9 09/29/2001 7,627.03 947,73 6,679.30 192,842.60 10 10/29/2001 7,627.03 916.00 6,711.03 186,139.57 11 11/29/2001 7,627.03 884.12 6,742.91 179,388.66 12 12/29/2001 7,627.03 852.10 6,774:93 172,613.73 2001 Totals 91,524.36 12,306.09 79,218.27 13 01/29/2002 7,627.03 819.92 6,807,11 165,806,62 14 02/28/2002 7,627.03 787.58 6.839.45 158,967.17 15 03/29/2002 7,627.03 755.09 .6,871.94 152,095.23 16 04/29/2002 7,627.03 722.45 6,904.58 145,190.65 17 05/29/2002 7,627.03 689.66 6.937.37 138,253.28 18 06/29/2002 7,827.03 656.70 6,970.33 131,282.95 19 07129/2002 7,627.03 623.59 7,003.44 124,279.51 20 08/29/2002 7,627.03 590.33 7,036.70 117,242.81 21 09/29/2002 7,627.03 556.90 7,070.13 110,172.68 22 10/29/2002 7,627.03 523.32 7,103.71 103,068.97 23 11/29/2002 7,627.03 489.58. 7,137.45 95,931.52 24 12/29/2002 7,627.03 455.67 7,171.36 88,760.16 2002 Totals 91,524.36 7.670.79 83,853.57 25 01/29/2003 7,627.03 421.51 7,205.42 81,554.74 • • 12/0712000 Page 2 Palm Beach Gardens Balance Date Payment Interest Principal 26 02/28/2003 7,627.03 387.39 7,239.64 74,315.10 27 03/2912003 7.627.03 353-00 7,274.03 67,041.07 28 04129/2003 7,627.03 318.45 7,308-58 59,732.49 29 0512912003 7.627.03 283.73 7,3A3.30 52,389.19 30 0612912003 7,627.03 248.85 7,378.18 45,011-01 31 07129/2003 7,627.03 213.80 7,413,23 37,597.78 32 08/29/2003 7.627.03 178.59 7,448.44 30,149.34 33 09/29/2003 7,627.03 143.21 7.483-82 22,665.52 34 10129/2003 7,627-03 107.66 7.519.37 15,146.15 35 11/2912003 7,627.03 71.94 7,555.09 7,591.06 36 12/29/2003 7.627.03 35.97 7,591.06 0.00 2003 Totals 91,524.36 2,764-20 88,760.16 Grand Totals 274,573.08 22,741.00 251,832.00 • • &ubMEARS MOTOR LEASING SALES • LEASING -SERVICE 3905 EL REY ROAD * ORLANDO, FL 0 32808 �TRANSMTSSION COVER SHEET TO: JA*1jk v —0 CO. / DEPT. �-14wc 11,46 9 9,4caZg.p5 FAX: r -. Cc (� 7? - e2'7 FROM THE DESK OF DAVID R. PICKARD ACCOUNT EXECUTIVE RE: REMARKS j� I DATE: 12 —7 06% TIME: PHONE (407) 298 -2982 FAX (407) 578 -4924 # OF PAGES INCLUDING COVER SHEET - - I IF YOU HAVE ANY QUESTIONS REGARDING THE CONTENTS OF THIS FAX, OR YOU DO NOT RECEIVE ALL OF ITS PAGES, PLEASE 00 NOT HESITATE TO CALL ME. THANK YOU! • 9030-ml, VA V41AF T :011 �J ANNOUNCEMENT 00 -08 -0905 PURSUIT, .ADMINISTRATIVE NON - PURSUIT, UTILITY, FIRE & RESCUE VEHICLES, TRUCKS & VANS Participating Sheriffs Offices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association & Florida Association of Counties o -F COUNTIES` .yY�V� FLORIDA ASSOCIATIONskz • FLOM A 99 � ASSOCIATIO, of COUNTIESx £ x FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 2001 FORD CROWN VICTORIA Specification #01 (Pursuit - RWD) The Ford Crown Victoria purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: * Western * Northern *Central * Southern BASE PRICE: $19,819.00 $19.781.00 $19,824.00 $19,853.00 While the Florida Sheriffs Association and the Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we ren]17.e equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add /delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and /or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add /delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add /delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. * = Specification Low Bid Bid Award Announcement (00 -08 -0905) LEGEND FOR DELETE /ADD OPTIONS Every line will require a DOLLAR VALUE or one of the following abbreviations: Std.. = manufacturees st—dard equip. IneL = included with base specs. NC = no additional charge NA = not applicable to the vehicle = option not bid by vendor • • • VEMCLE: DEALER: ZONE: BASE PRICE: Order Crown Vic - Duval Ford * Western $19,819.00 Crown Vic Duval Ford * Northern $19,781.00 Crown Vic Duval Ford * Central $19,824.00 Crown Vic Duval Ford * Southern $19,853.00 Code Delete Options Western Northern Central Southern NA Power door locks NA NA NA 45.00 NA D127 Rubber heavy -duty floor $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ covering $ 185.00 $ 185.00 DRD D552 • ABS brake system $ 434.00 $ 434.00 $ 434.00 $ 434.00 58B AM /FM radio $ 70.00 $ 70.00 $ 70.00 $ 70.00 Order Code Add Options Western Northern Central Southern 642 Full wheel covers $ 45.00 $ 45.00 $ 45.00 $ 45.00 58H AM /FM cassette radio $ 185.00 $ 185.00 $ 185.00 $ 185.00 DRD Lights; safety alternate flashing 4" red /blue $ 176.00 $ 176.00 $ 176.00 $ 176.00 mounted underside of of decklid - dealer installation acceptable I Heavy duty padded cloth $ 65.00 $ 65.00 $ 65.00 $ 65.00 bucket front seats with rear vinyl bench seat 21A Driver seat only - 6 way $ 360.00 $ 360.00 $ 360.00 $ 360.00 power 185 Roof - reinforcement $ 70.00 $ 70.00 $ 70.00 $ 70.00 RDL Rear deck warning lights - $ 171.00 $ 171.00 $ 171.00 $ 171.00 red and or blue, flashing STD Accessory feed wires for Std. Std. Std. Std. police equipment 45C Limited slip differential $ 95.00 $ 95.00 $ 95.00 $ 95.00 187 Roof wiring with hole $ 80.00 $ 80.00 $ 80.00 $ 80.00 189 Roof wiring without hole $ 60.00 $ 60.00 $ 60.00 $ 60.00 51A Left -hand pillar mounted $ 170.00 $ 170.00 $ 170.00 $ 170.00 6 "spotlight with clear halogen bulb, factory installed DI / 51A Left -hand pillar mounted $ 235.00 4 235.00 $ 235.00 $ 235.00 6" spotlight with clear halogen bulb, dealer ` Installed 157 Rear door locks & handles $ 20.00 $ 20.00 $ 20.00 $ 20.00 inoperative 948 Rear windows inoperative $ 20.00 $ 20.00 $ 20.00 $ 20.00 Setina PB Safety bumper guards $ 196.00 $ 196.00 $ 196.00 $ 196.00 525 Speed control /tilt wheel $ 215.00 $ 215.00 $ 2.15.00 $ 215.00 60B Street appearance group $ 200.00 $ 200.00 $ 200.00 $ 200.00 DTK Third key $ 78.00 $ 78.00 $ 78.00 $ 78.00 DRK Remote keyless entry, $ 230.00 $ 230.00 $ 230.00 $ 230.00 may be dealer installed RM Bid Award Announcement (00 -08 Bid Award Announcement (00 -08 -0905) VEHICLE: Crown Vic Crown Vic Crown Vic Crown Vic DEAr_FR: Duval Ford Duval Ford Duval Ford Duval Ford ZONE: it Western * Northern Central * Southern BASE PRICE: $19,819.00 $19,781.00 $19,824.00 $19,853.00 Order Code Add Options (cont'dj Western Northern Central Southern DRS Rainshields $ 78.00 $ 78.00 $ 78.00 $ 78.00 DRS 2 Rainshields, 2 door $ 45.00 $ 45.00 $ 45.00 $ 45.00 177 Silicone hoses $ 300.00 $ 300.00 $ 300.00 $ 300.00 417 Auxiliary fuse block $ 50.00 $ 50.00 $ 50.00 $ 50.00 53M Radio noise suppression $ 70.00 $ 70.00 $ 70.00 $ 70.00 P Cloth split bench $ 90.00 $ 90.00 $ 90.00 $ 90.00 DHF Headlight flashers $ 91.00 $ 91.00 $ 91.00 $ 91.00 478 Courtesy light disabled $ 15.00 $ 15.00 $ 15.00 $ 15.00 61H Ignition powered trunk $ 60.00 $ 60.00 $ 60.00 $ 60.00 button, factory installed DTB Ignition powered trunk $ 50.00 $ 50.00 $ 50.00 $ 50.00 button, dealer installed DML Rechargeable mag light $ 135.00 $ 135.00 $ 135.00 $ 135.00 CIII Class III hitch 2" ball $ 225.00 $ 225.00 $ 225.00 $ 225.00 KEY Keyed alike $ 40.00 $ 40.00 $ 40.00 $ 40.00 DAT Anti -theft, Tremco $ 110.00 $ 110.00 $ 110.00 $ 110.00 DGC Locking gas cap $ 38.00 $ 38.00 $ 38.00 $ 38.00 96C Front door molding NC NC NC NC installed 999 Natural gas engine 4.6L $ 4,286.00 $ 4,286.00 $ 4,286.00 $ 4,286.00 65T Extended range CNG $ 1,919.00 $ 1,919.00 $ 1,919.00 $ 1,919.00 952 -3 -5 tanks Two -tone paint $ 450.00 $ 450.00 $ 450.00 $ 450.00 FSH Federal All Light Street- $ 1,395.00 $ 1,395.00 $ 1,395.00 $ 1,395.00 hawk I ghtbar, Model SHL4814 with PA40OSS combined siren /PA & light controller & dynamax speaker with bracket, dealer installed FSV Federal Smartvector Light- $ 1,684.00 $ 1.684.00 $ 1,684.00 $ 1,684.00 bar, Model SVS4801 with SS200ISM smart siren combined siren /PA & light controller with RMK and MNCT, & dynamax speaker with bracket, dealer installed WE6 Whelen Edge Model 9806 $ 1,320.00 $ 1,320.00 $ 1,320.00 $ 1,320.00 6- Strobe Lightbar, with 295HF100 full feature siren /PA, PCC6R switch control unit, & SA314 speaker with bracket, dealer installed Bid Award Announcement (00 -08 -0905) VEHICLE: Crown Vic Crown Vic Crown Vic " Crown Vic DEALER; Duval Ford Duval Ford Duval Ford * Central * Duval Ford Southern ZONE: * Western * Northern SASE PRICE: $19,819.00 $19,781.00 $19,824.00 $19,853.00 Order Code Add Options (cont d) Western Northern Central Southern WE12 Whelen Edge Model 9812 $ 1,718.00 $ 1,718.00 $ 1,718.00 $ 1,718.00 12 -Strobe i.iahtbar, with 295HFS6 combined siren /PA & light controller & SA314 speaker with bracket, dealer installed C3L Code Three MX7391AI $ 1,552.00 $ 1,552.00 $ 1,552.00 $ 1,552.00 Lightbar, with 3892L6 combined siren /PA & light controller & SU 00 speaker with bracket, dealer installed S 10 Setina # 10 Series Lexan $ 527.00 $ 527.00 $ 527.00 $ 527.00 Cage with sliding window, full width lower extension panel, dealer installed PGC Pro -Gard P2100 Series $ 542.00 $ 542.00 $ 542.00 $ 542.00 Polycarbonate (Lexan) Cage with sliding window, full width lower extension panel, dealer installed W4C Whelen Model $ 364.00 $ 364.00 $ 364.00 $ 364.00 SPS660CCCC 4 Comer Strobe System with 4 clear tubes, 2 - 15', 2 - 30' cables & SPS600 6 outlet power supply, dealer installed F4C Federal Model CSISFSA $ 364.00 $ 364.00 $ 364.00 $ 364.00 4 Corner Strobe System with 4 clear tubes, 2 - 16', 2 - 30' cables and SPS6J 6 outlet power supply, dealer installed CSM Complete set of shop $ 285.00 $ 285.00 $ 285.00 $ 285.00 manuals ONLY Base 5/75 Manufacturers $ 2,895.00 $ 2,895.00 $ 2,895.00 $ 2,895.00 Extended Base Care Warranty ($0 deductible) Extra 5/75 Manufacturer's $ 3,885.00 $ 3,885.00 $ 3,885.00 $ 3,885.00 Extended Extra Care Warranty ($0 deductible) PT 5/75 Manufacturers $ 1,995.00 $ 1,995.00 $ 1,995.00 $ 1,995.00 Extended Power Train Warranty ($0 deductible) 30 Bid Award Announcement (00 -08 -0 use FLORIDA c ASSOCIATION; aF COUNTIESP f FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 2001 CHEVROLET TAHOE Specification #07 (nili Size Utility, 4 g 4) The Chevrolet Tahoe purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSNs base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by manufac- turer by specification by zone. ZONE: * Western * Northern * Central * Southern BASE PRICE: $26,176.00 $26,145.00 $26,176.00 $26,166.00 40 While the Florida Sheriffs Association and the Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for utility vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add /delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and /or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add /delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add /delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. * = Specification Low Bid LEGEND FOR DELETE /ADD OPTIONS Every line will require a DOLLAR VALLYE or one of the following abbreviations: Std. = manufacturer's standard equip. Incl.= included with base specs. NC = no additional charge NA = not applicable to the vehicle = option not bid by vendor Bid Award Announcement (00 -08 -0905) 148 Bid Award Announcement (00 -08 -0= VEMCLE: DEALER: Tahoe Garber Tahoe Garber Tahoe Garber - Tahoe Maroone ZONE: * Western * Northern * Central * Southern BASE PRICE: $26,176.00 $26,145.00 $26,176.00 $26,166.00 Order Code Add Options Western Northern Central Southern LM7/ 1SB Engine: 5.3L V8 $ 6,164.00 $ 6,164.00 $ 6,164.00 $ 5,206.00 for 4.8L V8 LM7/ 1SB Manufacturer's heavy -duty $ 6,164.00 $ 6,164.00 $ 6,164.00 - towing'package with class III receiver hitch R9I Manufacturers heavy -duty - - - $ 285.00 towing package with class III receiver hitch G80 Limited slip rear axle, $ 302.00 $ 302.00 $ 302.00 $ 252.00 manufacturer's standard ratio 3.73 Cloth bench seats in lieu $ 490.00 $ 490.00 $ 490.00 $ 370.00 of vinyl bench seats (60/40 bench) NZZ Skid plate pkg. $ 95.00 $ 95.00 $ 95.00 $ 95.00 UM6 AM /FM cassette radio $ 147.00 $ 147.00 $ 147.00 $ 147.00 AM /FM with single CD Incl. Incl. Incl. Incl. player (included with 1SB pkg.) UPO AM /FM cassette with CD $ 125.00 $ 125.00 $ 125.00 NA player (requires 1SB pkg.) Third key $ 36.00 $ 36.00 $ 36.00 $ 25.00 R9J/ 1SB 3rd Seat $ 7,085.00 $ 7,085.00 $ 7,085.00 $ 6,127.00 R9K /lSB Comfort & convenience $ 6,847.00 $ 6,847.00 $ 6,847.00 - group 1SB Comfort & convenience - - - $ 5,206.00 group AT All terrain tires $ 765.00 $ 765.00 $ 765.00 NA R9G /QC3 Alumin»m wheels $ 827.00 $ 827.00 $ 827.00 - ISB Aluminum wheels - - - Incl. (requires 1 SB) Front & rear A/C Incl. Incl. Incl. Incl. (incl. in 1SB) Privacy glass (factory Std. Std. Std. - installed) Privacy glass (factory - - - Incl. installed) (incl. in 1SB) ' DRS Rainshields $ 76.00 $ 76.00 $ 76.00 $ 85.00 Wrap - around grille guard $ 460.00 $ 460.00 $ 460.00 NA Headlight flashers $ 96.00 $ 96.00 $ 96.00 NA Federal All Light Street- $ 1,465.00 $ 1,465.00 $ 1,465.00 NA hawk Lightbar, Model SHIA814 with PA40OSS combined siren /PA & light controller & dynamax speaker with bracket, dealer installed 148 Bid Award Announcement (00 -08 -0= VEHICLE: Tahoe - Tahoe Tahoe Tahoe DEALER: Garber Garber Garber Maroone ZONE: * Western * Northern * Central * Southern BASE PRICE: $26,176.00 $26,145.00 $26,176.00 $26,166.00 Order Code Add Options (cont'd) Western Northern Central Southern Federal Smartvector Light- $ 1,746.00 $ 1,746.00 $ 1,746.00 NA bar, Model SVS4801 with SS2001SM smart siren combined siren /PA & light controller with RMK and MNCT, & dynamax speaker with bracket, dealer installed Whelen Edge Model 9806 $ 1,337.00 $ 1,337.00 $ 1,337.00 NA 6 -Strobe Lightbar, with 295HF100 full feature siren /PA. PCC6R switch control unit, & SA314 speaker with bracket, dealer installed Whelen Edge Model 9812 $ 1,735.00 $ 1,735.00 $ 1,735.00 NA 12- Strobe Lightbar, with 295HFS6 combined siren/ PA & light controller & SA314 speaker with bracket, dealer installed Code Three MX7391A1 $ 1,657.00 $ 1,657.00 $ 1,657.00 NA Lightbar, with 3892L6 combined siren /PA & light controller & SL100 speaker with bracket, dealer installed Setina # 10 Series Lexan $ 483.00 $ 483.00 $ 483.00 NA Cage with sliding window, full width lower extension panel, dealer installed Pro-Gard P2300 Series $ 480.00 $ 480.00 $ 480.00 NA Polycarbonate ( Lexan) Cage with sliding window, full width lower extension panel, dealer installed Setina # 12 Series Rear $ 346.00 $ 346.00 $ 346.00 NA Compartment Partition, vinyl coated expanded metal screen, dealer installed Pro -Gard 3400/3500 $ 322.Ob $ 322.00 $ 322.00 NA Rear Partition with vinyl coated rear screen, dealer installed Bid Award Announcement (00 -08 -0905) ■ • • U-j NEW VEHICLE REQUEST FORM FY2000 /2001 =210C ONE DEPARTMENT POLICE DIVISION Patrol WILL REPLACE VEHICLE ADDITION TO FLEET YES/NO DATE CAnrAOV wcrAI t Cr%noT1nuC CCTtYATCnL`nCT FI FFT INATAI I Fr) FOUIPMFNT ESTIMATED COST 1 BASE VEHICLE: FORD Crown Vic Patrol 4dr $ 19,820.00 1 VINLY REAR SEATS $ 65.00 1 TAG & TITLE $ 55.00 2 PUSH BUMPER $ 200.00 2 SPECIAL WIRE TERMINALS $ 35.00 3 SPOT LIGHTS TWO LEFT & RIGHT $ 450.00 3 LENS KIT $ - 4 ROOF REINFORCEMENT $ 70.00 4 COMPUTER BRACKET $ 177.00 5 REAR END SLIP $ 95.00 5 RADIO,ANTENNA OLD CABLE ONLY) $ - 6 REAR DOOR LOCKS HANDLE.WINDOW INOPERATWE $ 70.00 6 IGRAPHICS $ 250.00 7 DOME LIGHT tNoPERATNE $ 15.00 7 LIGHT BAR. ARROWSTICK40LD BRACKET ONLY). $ - 8 KEYED ALIKED & 3rd KEY Code 1284x $ 105.00 8 SIREN,CONTROLLER OLD BRACKET ONLY $ - 9 RADIO SUPPRESSION $ 70.00 9 RACK FOR VANS $ - 10 SILCONE HOSES $ 300.00 10 TRUNK BOX COMPLETE $ 45.00 11 RAINSHIELD 2dr ONLY $ 45.00 11 RADIO COMPLETE $ - 12 AUX FUSE BLOCK $ 50.00 12 PHONE $ - 13 ROOF WITHOUT HOLE $ - 13 K -9 WARNING $ - 14 TRAILER HmcH,TOW CHAINS ELECTRIC BRADS $ - 14 SHOT GUN RACK $ 255.00 15 TRUCK RELEASE $ - 15 CAGE $ 375.00 16 REAR BENCH SEAT $ - 16 FIRST AID KIT $ - 17 TWO TONE PAINT BLACK & WHITE $ 450.00 17 LIGHT BAR, ARROWSTICK COMPLETE $ - 18 STROBE LIGHTS $ - 18 BACK -UP ALARM $ - 19 PUSH BUMPER $ - 19 WINDOW TINT $ - 20 HEAVY DUTY FLOOR COVER $ 20.00 20 SIREN COMPLETE $ - 21 GRILL GUARDS $ - 21 22 PRIVACY GLASS $ - 22 23 TRUNK RELEASE $ - 23 24 MAP LIGHT $ - 24 25 SKID PLATE $ - 25 26 A/C FRONT & REAR $ - 27 LIGHT BAR & SIREN COMPLETE $ 1,995.00 28 AM /FM RDIO $ 70.00 TOTAL FLEET INSTALLED $ 1,192.00 FACTORY TOTAL WITH OPTIONS $ 23,890.00 REMARKS /J USTI FI CATION TOTAL ESTIMATED VEHICLE COST $ 25,082.00 Cost of Radio($3.200). Cumouter and shot gun rack ($255 will be supplied by Police Dept ABS Brakes and Map Light are Stardand —Dark Blue interior —No Hub Caps _ t Cmmn titers will be stip In ied by soli _ _ ngnartment I Total Factory cost with options is $23,890 will be used for lease cost Number of this tYpeJlrerNCle to order Q Date /-2 - /3' 6r4 • • NEW VEHICLE REQUEST FORM FY2000 /2001 DEPARTMENT POLICE DIVISION WIL REPLACE VEHICLE ADDITION TO FLEET YES /NO =er_TnDV 11Jcre1 I Fn np nnws FcTIUATFn cnsT FLEET INSTALLED EQUIPMENT 2QM. ONE DATE ESTIMATED COST 1 BASE VEHICLE: Che TAHOE 4X4 $ 26,166.00 1 BUCKET SEATS ORDER CODE 5W4 $ 1,686.00 1 TAG & TITLE $ 55.00 2 PUSH BUMPER $ - 2 SPECIAL WIRE TERINALS $ 35.00 3 SPOT LIGHTS $ - 3 LENS KIT $ - 4 ROOF REINFORCEMENT $ - 4 COMPUTER BRACKET $ 177.00 5 REAR END SLIP $ 302.00 5 RADIO,ANTENNA OLD CABLE ONLY) $ 3,200.00 6 REAR DOOR LOCKSMANDLE.WINDOW INOPERATIVE $ - 6 GRAPHICS $ 250.00 7 DOME LIGHT woPERATIVE $ - 7 LIGHT BAR, ARROWSTIC OLD BRACKET ONLY). $ - 8 KEYED ALIKED & 3rd KEY $ 36.00 8 SIREN,CONTROLLER OLD BRACKET ONLY $ - 9 RADIO SUPPRESSION $ 35.00 9 RACK FOR VANS $ - 10 SILCONE HOSES $ - 10 TRUNK BOX COMPLETE $ - 11 RAINSHIELD $ 76.00 11 RADIO COMPLETE $ - 12 AUX FUSE BLOCK $ - 12 PHONE $ - 13 ROOF WITHOUT HOLE $ - 13 K -9 CAGE & WARNING $ - 14 TRAILER HrrcH.TOW CHAINS ELECTRIC BRAKES $ - 14 SHOT GUN RACK $ 255.00 15 TRUCK RELEASE $ - 15 CAGE $ - 16 REAR BENCH SEAT $ - 16 FIRST AID KIT $ - 17 KEYLESS ENTRY $ - 17 LIGHT BAR, ARROWSTICK COMPLETE $ - 18 STROBE LIGHTS $ - 18 BACK -UP ALARM $ - 19 PUSH BUMPER $ - 19 WINDOW TINT $ - 20 ABS BRAKES $ - 20 SIREN COMPLETE $ - 21 GRILL GUARDS $ 460.00 21 22 PRIVACY GLASS $ - 22 23 TRUNK RELEASE $ - 23 24 MAP LIGHT $ - 24 25 SKID PLATE $ 95.00 25 26 A/C FRONT & REAR $ - 27 LIGHT BAR COMPLETE $ 1,500.00 28 POWER SEATS $ - TOTAL WITH OPTIONS $ 30,356.00 1 ITOTAL FLEET INSTALLED $ 3,972.00 REMARKS /JUSTIFICATION TOTAL ESTIMATED VEHICLE COST $ 34,328.00 Total Factory cost w /options $30.366 Will be used for lease cost Blue Interior —White & Black Exterior Cnst of Raidn ( 3 2nn) rrannhirs (S250) Shot Gun Rackf$2551 will be supplied by Police Dept ` Computers will be supplied by Police Deparpment. I Number of this v r e to order 91 Approved Date /X- i y OV BASIC INFORMATION REQUIRED ON A VEHICLE PURCHASE ORDER When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs Association & Florida Association of Counties Bid No. 00 -08 -0905, there are certain items of information that must be on the purchase order, or enclosed with the purchase order, so as to minimize the possibility of errors on the order. This information includes, but is not limited to; the following: • Date or order • Purchase order number • Originator of purchase order • Name and number (phone & fax) of contact person responsible for receiving "Confirmation of Order" and scheduling of delivery. • Delivery date required • Contract number (00 -08 -0905) • Contract specification number of vehicle(s), number of vehicles ordered and base price of vehicles • FIN CODE for the Florida Sheriffs Association (QE065) and your agency's FIN CODE when ordering Ford products • • Individual listing of each option ordered under the contract, along with each option cost Individual listing of each non - contract option ordered, along with each option cost • Total cost of vehicle(s) • Copy of dealer's quote for non - contract option(s) • Copy of vehicle(s) specifications (if different from contract specifications) • Inclusion of the above mentioned items will help prevent possible misunderstanding of the order and will assist in any audit of the purchase orders, or vehicles, that may be deemed necessary in the future. Bid Award Announcement (00 -08 -0905) • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 12/26/00 Meeting Date: 01/04/01 Subject/Agenda Item Ordinance 34, 2000, Providing for Changes in the Fire Pension Plan. Recommendation /Motion: Consider a motion to adopt Ordinance 34, 2000 on second reading. Reviewed by Originating Dept.: Costs: $ 0 Council Action: (Total) City Attorney Finance [ ] Approved $ 0 [ ] Approved w/ Finance Current FY conditions [ ] Denied ACM Advertised: Funding Source: [ ] Continued to: Other Date: [ ] Operating Attachments: Paper: [ ] Not Required [ ] Other Memorandum Submitted by: Kent R. Olson MO Finance Director Affected parties ( ] Notified Budget Acct. #: [ ] None Approved by: City Manager [ X ] Not required BACKGROUND: Approved on first reading on November 30, 2000. See attached memorandum. • C7 CITY OF PALM BEACH GARDENS MEMORANDUM TO: Ronald M. Ferris, City Manager DATE: December 26, 2000 FROM: Kent R. Olson, Finance Director SUBJECT: Ordinance 34, 2000 - Fire Pension Retirement Plan Revisions BACKGROUND The Fire Pension Retirement Plan provides for the employees to share the funds the State collects from a local tax on homeowners' insurance (fire insurance portion) to enhance the benefits firefighters receive from the City of Palm Beach Gardens. This "Share Plan" was initiated by Ordinance 27, 1998. The firefighters, after much discussion, are asking the City Council to change the distribution of these monies as outlined in Ordinance 34, 2000. Ordinance 34, 2000 was approved on first reading on November 30, 2000. DISCUSSION The original distribution formula was based upon the salary received by each employee as a proportion of the total salaries paid. In Ordinance 34, 2000, the firefighters are proposing to change the system to distribute these monies strictly based upon seniority. In addition, Ordinance 34, 2000 also provides the Fire Pension Fund with the ability to accept lump sum distributions from other eligible retirement plans to fund the purchase of Credited Service. These changes to the Plan will not have a cost impact upon the City. RECOMMENDATION Staff recommends adoption of Ordinance 34, 2000 on second reading, providing for changes to the Fire Pension Retirement Plan. ORDINANCE 34,2000 AN ORDINANCE OF THE CITY OF PALM BEACH GARDENS AMENDING CHAPTER 38, FIRE PREVENTION AND PROTECTION, ARTICLE H, FIRE DEPARTMENT, DIVISION 2, FIREFIGHTERS' PENSION TRUST FUND, OF THE CODE OF ORDINANCES OF THE CITY OF PALM BEACH GARDENS; AMENDING SECTION 38 -51, DEFINITIONS; AMENDING SECTION 38 -78, SUPPLEMENTAL BENEFIT; CHAPTER 175 SHARE ACCOUNTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND, PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA; SECTION 1: That Chapter 38, Fire Prevention and Protection, Article II, Fire Department, Division 2, Firefighters' Pension Trust Fund, Section 38 -51, Definitions, is hereby amended by amending the definition of "Credited Service ", to read as follows: Credited Service means the total number of years and fractional parts of years of service as a Firefighter with Member contributions, when required, omitting intervening years or 0' fractional parts of years when such Member was not employed by the City as a Firefighter. • A Member may voluntarily leave his Accumulated Contribution in the Fund for a period of five (5) years after leaving the employ of the Fire Department pending the possibility of being reemployed as a Firefighter, without losing credit for the time that he was a Member of the System. If a vested Member leaves the employ of the Fire Department, his Accumulated Contributions will be returned only upon his written request. If a Member who is not vested is not reemployed as a Firefighter with the Fire Department within five (5) years, his Accumulated Contributions shall be returned. Upon return of a Member's Accumulated Contributions, all of his rights and benefits under the System are forfeited and terminated. Upon any reemployment, a Firefighter shall not receive credit for years and fractional parts of years of service for which he has withdrawn his Accumulated Contributions from the Fund, unless the Firefighter repays into the Fund the contributions he has withdrawn, with interest, as determined by the Board, within ninety (90) days after his reemployment. The Fund is 1 authorized to accent lump -sum rollover distributions from other eligible retirement plans to 0 fund the purchase of Credited Service provided for in this Fund. The years or fractional parts of a year that a Member serves in the military service of the Armed Forces of the United States, the United States Merchant Marine or the United States Coast Guard, voluntarily or involuntarily, after separation from employment as a Firefighter with the City to perform training or service, shall be added to his years of Credited Service for all purposes, including vesting, provided that: A. The Member must return to his employment as a Firefighter within one (1) year from the earlier of the date of his military discharge or his release from active service. B. The Member is entitled to reemployment under the provisions of the Uniformed Services Employment and Reemployment Rights Act (USERRA), (P.L.103 -353). C. The maximum credit for military service pursuant to this paragraph shall 0 be five (5) years. SECTION 2: That Chapter 38, Fire Prevention and Protection, Article H, Fire Department, Division 2, Firefighters' Pension Trust Fund, Section 38 -79, Supplemental Benefit; Chapter 175 Share Accounts, subsections 1, 2, 3, 4, 5 and 6, are hereby amended to read as follows: �►r_ There is hereby established an additional supplemental retirement, termination, death and disability benefit to be in addition to the benefits provided for in the previous sections of this Division, such benefit to be funded solely and entirely by the premium tax monies received pursuant to Chapter 175, Florida Statutes. 1. Individual Member Share Accounts. The Board shall create individual Member share accounts and maintain appropriate books and records showing the respective interest of each Member hereunder. Each Member shall have a Member share account for his share of the Chapter 175 tax 2 revenues, forfeitures and income and expense adjustments relating thereto. The Board shall maintain a separate membership share account for each Member, however, the maintenance of separate accounts is for accounting purposes only and a segregation of the assets of the trust fund to each account shall not be required. 2. Share Account Funding. A. Individual Member share accounts shall be credited with all of the monies received from Chapter 175, Florida Statutes, tax revenues in June 1999, plus any supplemental tax revenue amounts received in fiscal year 98 -99 and all similar tax revenues received in subsequent fiscal years. B. In addition, any forfeitures as provided in subsection 4, shall be allocated to the individual Member share accounts in accordance with the formula set forth in subsection 4. 3. Allocation of Monies to Share Accounts. A. Allocation of Chanter 175 Contributions. %l) Upon receipt of the first premium tax monies attributable to the previous calendar year (beginning with calendar year 1998), an amount of money equal to the amount determined under Section 175.122, Florida Statutes, Limitation of Disbursement, shall be allocated to individual Member share accounts in an amount directly proportionate to the Salary which the Member was paid compared to the total Fire Department payroll (as determined under Section 175.122, Florida Statutes) in the calendar year preceding the date for which Chapter 175, Florida Statutes, tax revenues were received. In addition, any amount of money described in subsection 2.A. above attributable to the previous calendar year and not otherwise distributed pursuant to the previous sentence, shall be allocated to each' individual Member account in an amount directly proportionate to the number of pay periods for which the Member was paid compared to the total 3 number of pay periods for which all Members were paid, 4 counting the pay periods in the calendar year preceding the date for which the Chapter 175, Florida Statutes, tax revenues were received. 1 (2) Effective October 1. 2000 (only as to funds received on or after the effective date of. the ordinance adoptine this Section), the allocation method in subsection 3.A.(1) above shall be discontinued and premium tax monies received on or after that date shall be allocated as provided for in this naraQranh (2). All monies received from Chapter 175. Florid.. Statutes. premium tax rebates. including anv supplemental pavments. shall be allocated to individual Member share accounts at the end of each fiscal vear on September 30 (a "valuation date ") in an amount determined as follows: Qn each valuation date. each current Member of the Plan and each Retiree. Beneficiarv. or terminated vested person who is otherwise elieible for an allocation as of the valuation date shall receive a share allocation in accordance with the followinL, schedule: Years of Credited Service Share Allotment 1 -3 4 4 -6 7 -9 10-12 Z 13- 15 $ 16-18 Q 19 -21 14 21-24 11 25 or more 12 4 • • Members with less than one (1) year of Credited Service on a valuation date shall receive no allotment. Periods of unpaid leave or purchased Credited Service for Familv and Medical Leave (Sec. 38 -77) or vurchased Credited Service for Military Service Prior to Employment (Sec. 38 -75) shall not be used in calculating Credited Service for pumoses of share allotment. Credited Service received as a result of a separation from emplovment for military service shall be used in calculating Credited Service for purposes of share allotment. Members (or their Beneficiary) who retire, die or terminate employment other than on a valuation date shall receive a share allotment based on their vears of Credited Service. determined as of the date_ of Retirement, death or termination. multiplied by the following applicable fraction based upon the month in which the Retirement. death or termination occurred: October .083 April .583 November .166 Mav .666 December .m June .750 January .333 hay February .417 Ai1gug .917 March .500 Septembe 1.00 (b) The total funds subiect to allocation on each valuation date shall be allocated to each share account of those eligible for an allocation in an amount eaual to a fraction of the total amount with the individual share allotment for the year as the numerator of the fraction and the sum of the 5 total share allotments for the year as the denominator of 0 the fraction. B. Allocation of Investment Gains and Losses. • At the end -Of QD each cali--I;ida qu"i valuation date, each individual share account shall be adjusted to reflect the earnings or losses resulting from investment during the quarter year. The investment earnings or losses allocated to the individual Member share accounts shall be in the same percentage as are earned or lost by the total investment earnings or losses of the Fund as a whole, unless the Board dedicates a separate .investment portfolio for the Chapter 175 Florida Statutes Share Accounts, in which case the investment earnings or losses shall be measured by the investment earnings or losses of the separate investment portfolio. C. Allocation of Costs. Fees and Exnenses. At the end o On each cale�ua qu"f valuation date, each individual share account shall be adjusted to allocate the costs, fees and expenses of administration of the Fund. Costs, fees, and expenses of administration shall be allocated to each individual Member share account on a proportionate basis taking the costs, fees and expenses of administration of the Fund as a whole multiplied by a fraction, the numerator of which is the total assets in each individual Member share account (after adding the gaarterip annual investment gain or loss) and the denominator of which is the total assets of the Fund as a whole. D. No Rieht to Allocation. The fact of allocation or credit of an allocation to a Member's share account by the Board shall not vest in any Member, any right, title, or interest in the assets of the trust or in the Chapter 175 tax revenues C.1 except at the time or times, to the extent, and subject to the terms and conditions provided in this Section. E. Members shall be provided. annual statements setting forth their share account balance as of the end of the Plan Year. 4. Forfeitures. Any Member who has less than five (5) years of service credit and who is not otherwise eligible for payment of benefits after termination of employment with the City as provided for in subsection 5 shall forfeit his individual Member share account or the non - vested portion thereof. Forfeited amounts shall be redistributed to the other individual Member accounts to each calkorldai- yuaALF valuation date in an amount directly �JI V�JV111V11aLG LV U1G 11U11LlJGl Vl Jay p- ,11VUJ 1V1 W111Ld1 U1G 1V1G111VG1 Wa3 JJ4L1U GV111ya1Gll LV U1V to-1 _L _� _C �___ �_ P_____L__L _ll 11 d_ —L_.__ d__ • 1_ L d__ WLa111U111VG1 Vl Jay 1JGLIVUJ LVl Wllll.11 all 1V1G111VG1J WGIe JJ UUP ,- VUiiLU1r, U1G pay yvoll UJ JUL U1v --�- I.-- / -' calCORda1 yea f,;.cceuul� u1G cu,:rc:lt year determined in accordance with subsection 3.A.(2_ ). 5. Eligibility For Benefits. Any Member who terminates employment as a Firefighter with the City, upon application filed with the Board, shall be entitled to be paid the value of his individual Member share account, subject to the following criteria: A. Retirement Benefit. (1) A Member shall be entitled to one hundred percent (100 %) of the value of his share account upon normal or early retirement pursuant to Section 38 -56. (2) Such payment. small be made as provided in subsection 6. B. Termination Benefit. (1) In the event that a Member's employment as a Firefighter is terminated by reason other than retirement, death or disability, he shall be entitled to receive an amount equal to the vested portion of his share account balance. The vested portion shall be determined in accordance with the schedule in Section 38 -59, subsection 3. 7 C. • • (2) Such payment shall be made as provided in subsection 6. C. 'Disability Benefit. (1) In the event that a Member is determined to be eligible for either an in -line of duty disability benefit pursuant to Section 38 -58, subsection 1 or a not -in -line of duty disability benefit pursuant to Section 38 -58, subsection 3, he shall be entitled to one hundred percent (100%) of the value of his share account. (2) Such payment shall be made as provided in subsection 6. (D) peath Benefit. (1) In the event that a Member dies while actively employed as a Firefighter, one hundred percent (100 %) of the value of his share account shall be paid to his designated Beneficiary as provided in Section 38 -61. 6. ' Pavment of Benefits. If a Member terminates employment and is otherwise entitled to receive all or a portion of the balance in the Member's share account, the Member's share account shall be valued aL u�a �, -,u �f U,U ;ast uay Vf u�� �-1r►u� LIu «r on the next valuation date as provided for in subsection 3 above, following termination of employment. Payment of the calculated share account balance or the vested portion thereof shall be payable not later than rmiety -(96j thirty (30) days following the clad cf tuhu qy "i valuation date and shall be paid in one (1) lump sum payment. No optional forms of payments shall be permitted. SECTION 3: All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. SECTION 4: If any section, subsection, sentence, clause, phrase of this ordinance, or the particular application thereof shall be held invalid by any court, administrative agency, or other body with appropriate jurisdiction, the remaining section, subsection, sentences, clauses, or phrases under application shall not be affected thereby. SECTION 5: That this Ordinance shall become effective upon date of passage. E • PASSED ON FIRST READING, this jgp`j� day of k)o v_e,,,, 6.e,i , 2000. PASSED ON SECOND READING, this day of , 200-1. PASSED AND ADOPTED THIS THE day of , 200.1, MAYOR JOSEPH RUSSO COUNCILWOMAN LAUREN FURTADO VICE MAYOR ERIC JABLIN COUNCILMAN CARL SABATELLO ATTEST: CAROL GOLD, CMC, CITY CLERK COUNCILMAN DAVID CLARK APPROVED AS TO LEGAL FORM AND SUFFICIENCY WATTERSON, HYLAND & KLETT, P.A. VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR JABLIN COUNCILWOMAN FURTADO COUNCI7 -MAN SABATELLO COUNCILMAN CLARK 0 bm\pbg \Cm: \10- 30- OO.ord. 0 • /I. CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: January 4, 2001 Date Prepared: December 21, 2000 SUBJECT /AGENDA ITEM 2nd Reading /Public Hearing: Ordinance 35, 2000, a request to amend the Palm Beach Gardens Medical Center Planned Unit Development (PUD). RECOMMENDATION Staff recommends continuing the public hearing for Ordinance 35, 2000 to January 18, 2001_ Reviewed by: Originating Dept.: Costs: $ Council Action: Total City Attorney Growth Management [ ] Approved $ [ )Approved w/ Finance NA ACM J' f �j �%%� ' Current FY conditions Human Res. NA I , [ ] Denied Other NA Advertised: Funding Source: [ ] Continued to: Attachments: Date: [ ] Operating Paper: [ ] Other • Ordinance 35, 2000 [X] Not Required • Legal Description A0 mpid nagement Affected parties Budget Acct. #:: Director [ ] Notified [ ] None Approved by: City Manager [X] Not required I. REQUEST`- Oliver - Glidden & Partners, agent for TENET Health Systems of Florida, is requesting an amendment to the Palm Beach Gardens Medical Center Planned Unit Development. The petitioner is proposing to amend the existing approved expansion, of which 81,600 square feet has yet to be built, to revise hospital and medical office building uses. The petitioner proposes no square footage increase beyond the unbuilt 81,600 square feet. The subject site is located at the southeast corner of Burns Road and Gardens East Drive. (7- 42S -43E) UILE_SWCOMPROG \Short Range \pud9907cc3.doc • • City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition: PUD -99 -07 I. REQUEST Oliver — Glidden & Partners, agent for TENET Health Systems of Florida, is requesting an amendment to the Palm Beach Gardens Medical Center Planned Unit Development. The petitioner is proposing to amend the existing approved expansion, of which 81,600 square feet has yet to be built, to revise hospital and medical office building uses. The petitioner proposes no square footage increase beyond the unbuilt 81,600 square feet. The subject site is located at the southeast corner of Burns Road and Gardens East Drive. (7- 42S -43E) II.BACKGROUND A. History The Palm Beach Gardens Medical Center began as the Palm Beach Gardens Community Hospital, which was opened in the 1960s. The site was approved as a Planned Unit Development by City Council by Ordinance 28, 1991. The PUD has been subsequently amended by the passage of Resolution 92, 1992, Resolution 3, 1995 and Ordinance 26, 1995. The PUD approval and subsequent amendments has provided for a total approved build -out of 324,000 square feet. At the time of the initial PUD approval in 1991, the medical center consisted of 226,000 square feet, including the medical office building. Since this time, 16,400 square feet of the approved expansion square footage has been constructed. The balance of 81,600 square feet is to be constructed in the future. The petitioner is not proposing additional square footage on -site with this amendment. However, the petitioner is proposing changes in uses within the 324,000 square feet proposed which will increase intensity of use on the site. Therefore, the petitioner has undergone a concurrency review. B. Land Use and Zoning The subject site is zoned Planned Unit Development overlay zoning with an underlying zoning of Public /Institutional, has a future land -use designation of Public, and is listed as Professional Office on the Vision Plan. For a complete listing of adjacent uses, land - use designations and zoning districts, see Table 1 below. Table 2 on page four (4) examines how consistent the proposed project is with the City Code and future land -use designation for the site. 2 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition: PUD -99 -07 Subject Property PUD P- Public Vacant/Wooded Underlying Zone of Public Institutional RM- Residential Medium West PCD /RM Gardens East Apartments South RM — Residential Medium Meridian Condominium RM East: Sandalwood Estates RM RM — Residential Medium North : St. Mark's Church Conditional Use /RL RL — Residential Low C. Concurrency The City Engineering Office has reviewed the concurrency application and has determined that the proposed development has conditional concurrency. Concurrency has been granted with the following conditions: (1) Within six months of the issuance of a development order for this project and prior to the issuance of the first building permit, the applicant shall enter into a Public Facilities Agreement (PFA) with Palm Beach County. The PFA will be for the widening of Alternate All from RCA Boulevard to the new Loop Road (south of PGA Boulevard) from four lanes to six lanes. (2) The project will be phased and limited to total developments generating no more than 904 new daily trips, prior to the commencement of construction of: • Widening (to six lanes) of Alternate A1A from RCA Boulevard to the new Loop Road. • PGA Boulevard /Alternate A1A interchange. (3) Prior to the issuance of the Development Order, the applicant shall demonstrate that the lane geometry at the intersections between the existing and /or proposed driveways and the external streets are adequate. (4) Prior to the issuance of the Development Order, the applicant shall provide an analysis of the intersection of Burns Road and Gardens East Drive. D. Development Review Committee The Development Review Committee members, representing public and private 0 agencies affected by the proposed development reviewed this petition on July 27, 2000. 3 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition: PUD -99 -07 The applicant has submitted revised plans and other documents in response to DRC comments. This project has received DRC certification. E. Procedure This is a request to approve an amendment to a PUD. City Staff and the Development Review Committee, who forward comments and recommendations to the Planning and Zoning Commission, review the request. Acting in an advisory role, the Commission considers the recommendations of the DRC and City Staff and makes a recommendation to the City Council. The City Council reviews the request for an amendment to a PUD, and makes a final determination of approval, approval with conditions, or denial. III. PROJECT DETAILS A. Site Location and Existing Conditions The Palm Beach Gardens Medical Center is located at the southeast corner of Burns Road and Gardens East Drive. The Medical Center site currently contains one, three -story structure containing 242,400 square feet of Hospital and Medical Office Building use. The site currently has a large wooded area along the eastern boundary of the site, and an open bermed area along the southern edge of the property. City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 B. Waiver Requests The developer is requesting the following waivers: anrer= NO OARS Sec 1 . a Req ..._e nt , In '22816' o Uo Number of Parking Spaces Section 180 Hospital = 2 spaces per (43) spaces Required: room plus medical 30 Hospital Beds laboratory, clinic or 12,000 sf Hospital Laboratory office = 37,500 sf Medical Office Building 298 spaces 3,300 Warehouse 255 provided Parking stall dimensions: Section 179 Standard parking stall 1 foot less in width. 9 foot wide parking stalls dimension = 18.5 feet X 10 feet Number of Wall Signs: Section 136 One wall sign per 4 wall signs on Hospital Seven principal tenant. Building. 1 wall sign on Medical Office Building. Number of Ground Signs: Section 136 2,020 linear feet of 12 ground signs ROW = three ground 15 ground and directory signs signs permitted. Seven entrances seven enter /exit signs permitted. Three buildings = three directory signs permitted. Building Height: 49 feet Section 78 Maximum Building Medical Office Building: Medical Office Building Height of 45 1 4 feet. C. Proposed Building The architectural style proposed for this facility is consistent with the existing architecture of the building for the Hospital Building Expansion. The petitioner is proposing a new three story Medical Office Building, which will be consistent in color with the existing building. However, the new building will have a barrel tile Mansard, while the existing building will maintain a flat parapet. The proposed Medical Office Building will also have cornice detailing which the existing structure lacks. Staff has noted that the approved PUD and subsequent amendment contained architectural elevations, which included architectural upgrades to the existing Hospital Building, including arched windows and barrel tile roofing. Renderings submitted with the original PUD application indicated a complete architectural 'renovation to a Mediterranean style of architecture. The current proposal is not consistent with previous 5 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 approved elevations. The current proposal is consistent with existing architecture. Should the amendment be approved, this proposal would supersede previously approved elevations. E. Signage The applicant is proposing to maintain existing signage and incorporate new signage into the master site plan. Due to life safety issues, it is imperative that the facility has adequate signage to direct traffic to life safety locations. The code allows for three ground signs on this site based on right -of -way frontage. The code also allows for seven exit/entrance signs based on number of driveways. The code allows for three building directory signs based on the number of buildings proposed in the master plan. This is a total of thirteen signs permitted. The petitioner is proposing fifteen signs, however, twelve of the fifteen signs do not meet language requirements. Therefore, the petitioner must request twelve waivers from code requirements for ground signs. The petitioner is proposing five wall signs for the Hospital Building. The code allows for one sign. The petitioner is requesting a waiver for four signs. The petitioner is also requesting a waiver to allow for two wall signs on the proposed Medical Office Building. This is one more than is permitted by code. F. Landscaping and Buffering The petitioner is proposing to add new vegetation to the existing landscaping on site. New landscaping shall occur predominantly along the southeastern and southern boundaries of the site, where the new parking area is proposed. The petitioner is also proposing new landscaping within the existing and future parking areas, as required by code. The petitioner is proposing new landscaping around the proposed medical office building as well. The proposed landscape buffer along the southern and southeastern property lines will help to screen this use from adjacent residential uses. The eastern portion of the site currently contains a large wooded area of approximately 2 acres. The petitioner is proposing to preserve a small (approximately Y2 acre) portion of this predominantly pine area within the expanded parking area. The petitioner has not provided for a points count of the proposed vegetation. City Forester Mark Hendrickson has reviewed the landscape plan and has accepted this presentation of the landscape plan due to the amount of existing landscaping to be incorporated into the plan. • 6 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 G. Parking Of the 81,600 square feet yet to be built, the petitioner is proposing the following uses, as determined by Section 180 of the LDRs, Number of parking spaces required: 37,500 square feet Medical Office Building 3,300 square feet Warehouse 12,000 square feet Medical Laboratory 24,300 square feet Hospital (to be used for 30 bed expansion) 4,500 square feet mechanical equipment 30 Hospital Beds Total Square Footage: 81,600 1 space per 200 = 188 spaces 1 space per 2000 = 2 spaces 1 space per 250 = 48 spaces 0 spaces required 0 spaces required 60 spaces required Total Number of Spaces Required: 298 Number of Spaces Provided: 255 The petitioner has requested a waiver from the LDRs to allow for a deficit of 43 spaces. The petitioner has indicated on the site plan the ability to add the 43 spaces along the southern edge of the site, at the expense of open green space. The petitioner is justifying the waiver from required parking spaces based on the ability to provide additional buffering along the southern boundary of the site from the adjacent residential community. H. Site Access and Circulation This site is located at the comer of Burns Road and Gardens East Drive. The site currently has five egress points accessing the site, three along Gardens East Drive and two along Burns Road. The petitioner is proposing to relocate one entrance drive and add two more, for a total of seven entrance drives. To accommodate the proposed Medical Office Building, the petitioner must relocate existing parking to the southeast corner of the site. Other existing parking areas on the eastern end of the site will be reconfigured to accommodate a new staff entrance at the far eastern edge of the site. The City Engineer has reviewed the site plan and has determined that the additional and relocated entrances meet code requirements. I. Drainage Drainage outfall from this site will be accomplished by drainage into inlets and culverts, City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 outfalling into a canal adjacent to the subject site, bordering on the south. This canal eventually drains into the Earman River. The petitioner is proposing to expand the parking lot and exfiltration system and use on -site detention swales and an existing outfall culvert to drain the site. J. Lighting The petitioner is proposing to utilize existing and new lighting standards within the parking area. The petitioner is proposing new lighting within the expanded parking area along the eastern side of the property. The petitioner has provided a photometric plan which indicates that lighting levels from the parking area do not spill over into the adjacent residential community at greater than 0.5 footcandles, as is required by the LDRs. K. Legal Non - Conformities The site currently contains 9 foot wide parking spaces. The petitioner is proposing to retail the existing spaces. All additional spaces are also proposed to be at 9 foot widths. The petitioner has requested a waiver from the code requirement. The site currently contains directional signs which do not meet code requirement. The petitioner has requested to retain these signs and add additional directional signs at new entrances because they contain life safety information. The petitioner has requested a waiver from the code requirements. In addition, the site currently contains wall signage beyond the number of signs permitted. The petitioner is proposing to retain this signage because they contain life safety information. The petitioner has requested a waiver from the code requirements. L. Platting The petitioner shall be required to plat the subject site and record with Palm Beach County prior to issuance of a building permit. IV. COMMENTS FROM THE DEVELOPMENT REVIEW COMMITTEE (DRC) This petition has received DRC certification. DRC certification indicates that all major outstanding issues have been resolved. Planning and Zoning Division • 8 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 The Planning and Zoning Division has reviewed the history of the PUD approval and notes that the elevations have changed substantially from previous approvals. Staff has a concern that the proposed building elevation for the Hospital Building are not consistent with previous approvals, which indicated an upgrade to Mediterranean Style architectural features, including barrel tile mansard and arched window treatments. The current proposal is to continue the existing architecture. This style is inconsistent with the proposed new Medical Office Building architecture, which will detract from creating an aesthetically unified medical campus. The City Forester has reviewed the landscape plans and has commented that Condition 5 of Ordinance 28, 1991 and Condition 4 of Ordinance 26, 1995 be satisfied as part of this approval. (memo dated November 8, 2000) To address unsatisfied conditions of approval from previous approvals and amendments, Planning and Zoning staff recommends the following condition of approval: All previous unsatisfied conditions from Ordinance 28, 1991 and Ordinance 29, 1995 remain in effect. City Engineer The City Engineer has granted conditional concurrency, with four conditions of approval. The City Engineer has also provided conditions of approval based on the review of the site plan. Building Division No concerns at this time. Police Department The Police Department has reviewed the petition and submitted their recommendations to the petitioner (memo dated July 24, 2000). Fire Department The Fire Department has reviewed the revisions and has commented that "they do not support the waiver request to allow for the total number of parking spaces to be less City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 than the code requires. The facility has historically had parking issues and will likely to continue to be a problem during the winter season." (memo dated September 25, 2000) Public Works The Public Works Department has reviewed the petition and has one concern. The area of Gardens East Drive and Bums Road frequently floods as a result of a dry detention area located adjacent to the intersection. Public Works anticipates working with engineering to ensure that additional exfiltration and detention areas will increase storage capacity on site and remedy this problem. (memo dated August 1, 2000) Seacoast Utilities Seacoast Utilities has reviewed the revised plans and has no comments at this time. (memo dated July 25, 2000) Northern Palm Beach County Improvement District No concerns at this time. (Memo: July 31, 2000) V. PLANNING AND ZONING COMMISSION The Planning and Zoning Commission held a public hearing on this petition on November 14, 2000 and recommended approval of this petition by a vote of 4 -0 with conditions of approval recommended by staff. The Planning and Zoning Commission also recommended approval for all five waiver requests. VI. CITY COUNCIL At its December 7, 2000 meeting, City Council passed Ordinance 35, 2000 on first reading. Due to time constraints, the City Council requested that the petitioner return for workshop at the December 21, 2000 meeting of City Council. VII. STAFF RECOMMENDATION Staff is recommending approval of petition PUD -99 -07 with the following conditions of approval, eight of which must be satisfied prior to Council approval: (1) Prior to City Council approval, the applicant shall remove the Parking Detail that specifies 16 -foot stall depth requirement. (City Engineer) 10 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 (2) Prior to City Council approval, the applicant either needs to provide wheel stops at the seven parking spaces north of the helicopter pad or extend the width of the sidewalk to 7.5 feet. (City Engineer) (3) Prior to Construction Plan approval, the applicant must submit the original SFWMD permit. (City Engineer) (4) Prior to issuance of first building permit, the applicant needs to submit a Boundary Plat of the subject site to the City for review and approval. The plat shall be recorded prior to the issuance of the first building permit. (City Engineer) (5) Prior to City Council approval, the applicant needs to add the note that all trees /landscaping will be field placed to avoid conflict with the drainage system on the Landscape Plan. (City Engineer and City Forester) (6) Prior to City Council approval, the applicant needs to submit a Conceptual Drainage Plan that is consistent with the Site Plan. (City Engineer) (7) Prior to the issuance of first building permit, the applicant shall enter into a Public Facilities Agreement (PFA) with Palm Beach County within six - months of the issuance of the Development Order for this project and prior to the issuance of the first building permit. The PFA will be for the widening of Alternate A1A from RCA Boulevard to the new Loop Road from four - lanes to six - lanes. (City Engineer) (8) Prior to commencement of construction of the widening (to six lanes) of Alternate A1A from RCA Boulevard to the new Loop Road and construction of the PGA Boulevard /Alternate A1A interchange, total developments shall generate no more than 904 new daily trips. (City Engineer) (9) Prior to the issuance of the Development Order, the applicant shall demonstrate that the lane geometry at the intersections between the existing and /or proposed driveways and the external streets are adequate. (City Engineer) (10) Prior to the issuance of Development Order, the applicant shall provide an analysis of the intersection of Burns Road and Gardens East Drive. (City Engineer) 0 11 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 (11) The applicant shall include adequate signage on the site plan, directing traffic to the targeted driveways (emergency, staff and visitors) on Burns Road and Gardens East Drive. (Planning & Zoning, City Engineering) (12) All unsatisfied conditions of approvals deriving from Ordinance 28, 1991 and Ordinance 26, 1995 are hereby still in effect. (Planning & Zoning) (13) The build -out date of this project is December 31, 2010 as referenced in the September 29, 2000 traffic impact analysis. For the purposes of this condition, the project shall be considered built -out if all building permits have been issues and the applicant is actively engaged in the development of the site. (Planning & Zoning) (14) Prior to City Council approval, the petitioner shall submit a revised landscape plan indicating additional buffering along the southern boundary to the satisfaction of the City Forester. (Planning and Zoning) The petitioner has submitted revised plans in response to outstanding concern raised by staff and the Planning and Zoning Commission. Eight of the fourteen conditions of approval are hereby satisfied, pending final staff review. This has been reflected in the conditions included within Ordinance 35, 2000 Staff is recommending approval of the following waiver requests: (1) Number of Parking Spaces Required - Section 180, which requires 298 parking spaces based on 2 spaces per bed (30 beds proposed), I space per 200 s.f.. Medical Office Building (37,500 s.f. proposed), 1 space per 250 s.f. medical laboratory (12,000 s.f. proposed), 1 space per 2,000 s.f. warehouse (3,300 s.f. proposed), to allow for 255 spaces, a deficit of 43 spaces. (2) Minimum width for parking spaces — Section 179, which requires 10 -foot wide parking spaces, to allow for 9 -foot wide parking spaces. (3) Number of Wall Signs — Section 136, which allows for one wall sign per building /principal tenant, to allow for 4 wall signs on Hospital Building and 2 wall signs on Medical Office Building. is 12 City Council Meeting Date: December 21, 2000 Date Prepared: December 11, 2000 Petition PUD -99 -07 (4) Number of Ground Signs — Section 136, which allows for 3 monument signs, 7 entrance /exit signs, and three directional signs, to allow for 13 directional signs. (5) Maximum Building Height in Public /Institutional is 45 feet, to allow for 49- foot high Medical Office Building. VIIE_SWCOMPROGShort Range\pud9907cc.doc • 0 13 • November 28, 2000 ORDINANCE 35, 2000 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR THE APPROVAL OF AN APPLICATION FROM TENET OF SOUTH FLORIDA HEALTH SYSTEMS FOR AN AMENDMENT TO THE PALM BEACH GARDENS MEDICAL CENTER PLANNED UNIT DEVELOPMENT WHICH WAS ORIGINALLY APPROVED BY ORDINANCE 28, 1991 AND WAS SUBEQUENTLY AMENDED BY RESOLUTION 92, 1992, RESOLUTION 3, 1995 AND ORDINANCE 26, 1995; APPROVING A CHANGE IN USES OF 81,600 SQUARE - FEET OF PREVIOUSLY APPROVED UNBUILT MEDICAL CENTER USES LOCATED AT THE SOUTHEAST CORNER OF BURNS ROAD AND GARDENS EAST DRIVE, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR CONDITIONS OF APPROVAL; PROVIDING FOR WAIVERS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Palm Beach Gardens received an application from TENET of South Florida Health Systems for an amendment to the Palm Beach Gardens Medical Center Planned Unit Development which was originally approved by Ordinance 28, 1991 and was subsequently amended by Resolution 92, 1992, Resolution 3, 1995 and Ordinance 26, 1995 in order to change uses within 81,600 square feet of previously approved, yet unbuilt, Medical Center uses; and WHEREAS, the 22.12 acre Palm Beach Gardens Medical Center site, located at the southeast corner of Burns Road and Gardens East Drive, as more particularly described in Exhibit "A ", is currently zoned Professional Office with a Planned Unit Development Overlay Zone; and WHEREAS, the Growth Management Department has reviewed said application and determined that it is sufficient; and WHEREAS, the Growth Management Department has reviewed said application and determined that it is consistent with the City's Comprehensive Plan and Land Development Regulations; and WHEREAS, the Growth Management Department has recommended approval of the amendment of the Planned Unit Development (PUD) known 0 as the Palm Beach Gardens Medical Center; and 13 WHEREAS, the City's Planning and Zoning Commission has reviewed said application and recommended that it be approved with the requested waivers and subject to certain conditions stated herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. The City Council of the City of Palm Beach Gardens, Florida hereby approves an amendment to the "Palm Beach Gardens Medical Center" PUD, located at the southeast corner of Burns Road and Gardens East Drive, as more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference, to permit a change in uses of 81,600 square feet of previously approved, yet unbuilt, medical center uses to allow for the construction of a 37,500 square foot medical office building, the addition of 30 hospital beds, the expansion of operating rooms, the intensive care unit, and the mechanical, storage and service areas. SECTION 2. Said Planned Unit Development is approved subject to the following conditions, which shall be the responsibility of the applicant, its successors or assigns: 0 (1) Prior to Construction Plan approval, the applicant shall submit the original SFWMD permit. (City Engineer) (2) Prior to issuance of first building permit, the applicant shall submit a Boundary Plat of the subject site to the City for review and approval. The plat shall be recorded prior to the issuance of the first building permit. (City Engineer) (3) Prior to the issuance of first building permit and within 6 months of the issuance of the Development Order, the applicant shall enter into a Public Facilities Agreement (PFA) with Palm Beach County. The PFA will be for the widening of Alternate A1A from RCA Boulevard to the new Loop Road from four -lanes to six - lanes. (City Engineer) (4) Prior to commencement of construction of the widening (to six lanes) of Alternate Al from RCA Boulevard to the new Loop Road and construction of the PGA Boulevard /Alternate A1A interchange, total development shall generate no more than 904 new daily trips. (City Engineer) (5) All unsatisfied conditions of approvals deriving from Ordinance 28, 1991 and Ordinance 26, 1995, to the extent not modified 14 herein, remain in full force and effect. (Planning & Zoning) (6) The build -out date of this project is December 31, 2010 as referenced in the September 29, 2000 traffic impact analysis. For the purposes of this condition, the project shall be considered built -out if all building permits have been issued and the applicant is actively engaged in the development of the site. (Planning & Zoning) SECTION 3. The following waivers are hereby granted with this approval: 1. Number of Parking Spaces Required — Section 180, which requires 298 parking spaces based on 2 spaces per bed (30 beds proposed), I space per 200 s.f.. Medical Office Building (37,500 s.f. proposed), 1 space per 250 s.f. medical laboratory (12,000 s.f. proposed), 1 space per 2,000 s.f. warehouse (3,300 s.f. proposed), to allow for 255 spaces, a deficit of 43 spaces. 2. Minimum width for parking spaces— Section 179, which requires 10 -foot wide parking spaces, to allow for 9 -foot wide parking spaces. 3. Number of Wall Signs — Section 136, which allows for one wall sign per building /principal tenant, to allow for 4 wall signs on Hospital Building and 4. 2 wall signs on Medical Office Building. Number of Ground Signs — Section 136, which allows for 3 monument signs, 7 entrance /exit signs, and three directional signs, to allow for 13 directional signs. 5. Maximum Building Height in Publiclinstitutional is 45 feet, to allow for 49- foot high Medical Office Building. SECTION 4. Construction of the Planned Unit Development shall be in compliance with the following plans on file with the City's Growth Management Department: Official Exhibits: 1. 9/18/00 Cover Sheet/Index of Drawings 2. 11/14/00 Master Plan, Oliver Glidden Partners 3. 11/14/00 Alternate Master Plan, 10' wide hospital use stalls, Sheet A1.0a 4. 11/13/00 Alternate Master Plan (without 43 spaces, Sheet A1.0b 5. 11/13/00 Master Phasing Plan, Sheet A 1.1 6. 11/14/00 Signage Plan, Sheet A1.2 7. 5/1/00 Radiology Addition, Sheet A2.0 8. 5/1/00 Mechanical and Electrical Additions, Sheet A2.1 9. 5/1/00 3`d Story Hospital Addition, Sheet A2.2 15 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 5/1/00 3d Story Hospital Addition, Sheet A2.3 11/21/00 Medical Office Building, Sheet A3.0 5/1/00 Medical Office Building, Sheet A3.1 5/1/00 Medical Office Building, 2 "d and 3`d Floor Plan, Sheet A3.2 5/1/00 Roof Plan, Sheet A3.3 9/8/00 Building Elevations, Sheet A3.4 11/14/00 Bums Road Street Elevation (M.O.B.), Sheet A3.4a 9/8/00 Building Elevations, Sheet A3.5 9/8/00 Loading /Storage, Material Management, Sheet A4.0 9/8/00 Building Elevation, Sheet 5.0 11/14/00 Lighting Plan, Sheet SPE 11/21/00 Landscape Plans, Environmental Design Group, Sheets 1 -7 11/27/00 Conceptual Drainage Plan, Kimley Horn, Sheet CDP 1 1/21/00 Boundary and Topographic Survey Supportinq Documents: 1. September 29, 2000 Traffic Impact Analysis, Kimley -Horn. SECTION 5. If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, such holding shall not affect the remainder of the Ordinance. SECTION 6. All ordinances or parts of ordinances of the City of Palm Beach Gardens, Florida, which are in conflict with this Ordinance are hereby repealed. SECTION 7. This Ordinance shall be effective upon adoption. PLACED ON FIRST READING THIS I DAY OFI)L.,". 2000. PLACED ON SECOND READING THIS DAY OF 2001. PASSED AND ADOPTED THIS DAY OF 2001, MAYOR JOSEPH R. RUSSO VICE MAYOR ERIC JABLIN 0 16 • U COUNCILWOMAN LAUREN FURTADO COUNCILMAN DAVID CLARK COUNCILMAN CARL SABATELLO ATTEST BY: CAROL GOLD, CMC CITY CLERK APPROVED AS TO LEGAL FORM AND SUFFICIENCY BY: CITY ATTORNEY VOTE: AYE MAYOR RUSSO VICE MAYOR JABLIN COUNCILMAN CLARK COUNCILWOMAN FURTADO COUNCILMAN SABATELLO GAShort Range\pud9907or.doc 0 17 NAY ABSENT • EXHIBIT "A" • 9 18 • • C ORES 6634 P9 10."221 EXHIBIT A Legal Description of the Property PARCEL A: A PARCEL OF LAND LYING IN SECTION 7, TOWNSHIP 42 SOU111, RANGE. 43 EAST, PALM BEACH COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE POINT OF INTERSECTION OF 111E CENTER LINE OF THE FLORIDA EAST COAST RAILWAY RIGHT OF WAY AND THE EAST -WEST QUARTER SECTION LINE. OF SECTION 7, TOWNSHIP 42 SOUTH, RANGE 43 EAST, PALM BEACH COUNTY, FLORIDA; THENCE SOUTii 88'38'15" EAST, ALONG SAID EAST -WEST QUARTER SECTION LINE, A DISTANCE OF 51.86 FEET TO A POINT (ACCORDING TO THE RIGIIT OF WAY AND TRACT MAP OF THE FLORIDA EAST COAST RAILWAY CO., SAID CENTER LINE OF THE FLORIDA EAST COAST RAILWAY RIGHT OF WAY REARS NOR'111 14'OI'UO" VEST AT llll5 row AND ALL OTHER BEARINGS STATED HEREIN ARE RELATIVE 111ERETO); THENCE. NORTH 75'59'01" FAST A DISTANCE. OF 131.D0 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 283.37 FEET AND A CENTRAL ANGLE OF 15'22'45 "; THENCE EASTERLY, ALONG THE ARC OF SAID CURVE A DISTANCE OF 76.06 FEET TO THE END OF SAID CURVE; 111ENCE SOUTH 88'38'15" EAST ALONG 111E TANGENT TO SAID CURVE, A DISTANCE OF 616.56 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE NORTH, HAVING A RADIUS OF 1682.15 FEET AND A CENTRAL ANGLE OF 6'48115"; THENCE EASTERLY, AIM(; THE ARC OF SAID CURVE, A DISTANCE OF 199.76 FEET TO THE END OF SAID CURVE.; THENCE NORTH 84'33'30" EAST ALONG THE TANGENT TO SAID CURVE, A DISTANCE OF 631.81 FEET TO A POINT; TiIENCE SOUTH 05'26'3U" EAST A DISTANCE OF 30 FEET TO THE POINT OF BEGINNING OF 711E HEREIN DESCRIBED PARCEL, SAID POINT BEING ON THE SOUTHERLY RIGIIT -OF -WAY LINE OF BURNS ROAD (60 FEET RIGHT -OF -WAY); THENCE CONTINUE SOUTI1.05'26'30" EAST, DEPARTING FROM SAID SOUTHERLY RIGHT -OF -WAY LINE, A DISTANCE OF 219.16 FEET TO A POINT; THENCE NORTH 84033'30" EAST A DISTANCE OF 37.88 FEET TO A POINT; TIIENCE SOUTH 50053'08" EAST A DISTANCE. OF 23.32 FEET TO A POINT; THENCE NORTH 84.33'30" EAST A DISTANCE OF 52.88 FEET TO A POINT; TIIENCE NORTH 05'2630" WEST A DISTANCE OF 29.75 FEET TO A POINT: THENCE NOR711 84'33'43" EAST A DISTANCE OF 17.43 FEET TO A POINT; THENCE SUUlII 49'48'48" EAST A DISTANCE OF 71.82 FEET TO A POINT; THENCE NORTH 84.01'26" EAST A DISTANCE OF 123.89 FEET TO A POINT; THENCE SOUTH 05'26'30" EAST A DISTANCE OF 751.93 FEET TO A POINT. SAID POINT BEING ON THE NORTH LINE OF THE PLAT OF MERIDIAN PARK. AS RECORDED IN FIAT BOOK 28. AT PAGE 51, PUBLIC RECORDS OF PALM BEACH COUNTY. FLORIDA; 711ENCE SOUTH -75'57'05" WEST. AWNG 111E NORTH LINE OF SAID PLAT OF MERIDIAN PARK. A DISTANCE OF 565.68 FEET TO A POINT. SAID POINT BEING THE NORTHWEST CORNER OF SAID PLAT OF MERIDIAN PARK. SAID POINT ALSO BEING ON THE EASTERLY RIGIIT -OF -WAY LINE OF GARDEN EAST DRIVE (60' RIGHT -OF -WAY); THENCE NORTII 14002155" WEST, ALONG THE EASTERLY RIGHT -OF -WAY LINE OF SAID GARDEN EAST DRIVE AND DEPARTING FROM WE NORT11 LINE OF SAID PLAT OF MERIDIAN PARK, A DISTANCE OF 1075.92 FEET TO A POINT OF CURVE CONCAVE TO THE SOUTHEAST. HAVING A RADIUS OF 25.0 FEET AND A CENTRAL ANGLE, OF 98'36'25 "; THENCE, NORTHERLY, NORTHEASTERLY AND EASTERLY, ALONG THE ARC OF SAID CURVE, A DISTANCE OF 43.01 FEET TO THE END OF SAID CURVE. SAID POINT BEING ON 711E SOUIIIERLY RIGIIT -OF -WAY LINE OF SAID BURNS ROAD; THENCE NORTH 84'33'30" EAST ALONG TIIF. TANGENT TO SAID CURVE AND ALONG THE SOUTHERLY RIGIIT -OF -WAY LINE OF SAID BURNS ROAD. A DISTANCE OF 396.69 FEET TO THE POINT OF BEGINNING. CONTAINING IN ALL 13.91 ACRES. MORE OR LESS. 126 • ORB 6634 P9 10? PARCEL B: A PARCEL OF LAUD LYING IN SF.(;i'lurl 1, TUuNSNII' 42 SUt1T11, RAMA: 4.1 FAST, rAui BEACH COUNTY. FLURIUA. BEING MORE PARTICULARLY VGSCRIDEU AS FUI.LUWS. COMHEiICING AT 111E P0111T OF Illl'i;RSF.(;rl'IN (iF THE (:F11'l'I:R LINE (iF THE FI.(IR1DA FAST COAST PAiI.WAY HMIII' Of' WAY AND 1111: FAST- W!'-ST OIIAFTER SF.(:rIUN I.114E. OF SECTION 7, TUWNS1111' 42 SiiIV)11. RANGE 43 EAST, 1'Altl PEACH C1iI1111'Y. FLORIDA; 1'IIF.NCF SU0111 88038'15" FAS 1', ALONG SAID EAST-WFS I* QUARTER SF( :T1 UN I.t 111:, A DISTANCE OF 51.86 FF.Er 1U A 1'Uillr (ACCORDING lU THE RIGI(r OF WAY Atilt 1'RAI ;-r HAP OF 111E FLORIDA FAST COA :'r RAILWAY CU., SAID CI >N'rFl( LINE OF TIIE FI.UR I IiA EAST COAST RAILWAY Rwarr OF WAY DEARS NURTII 14 °01'00" WEST AT 71115 POINT ANI) ALL OTIIFR BEARINGS STATED HEREIN APE. RELATIVE TiII• :RCTO)i THENGE NORTH 75959.'01" FAST A DISTANCE OF 131 .00 FEEr TO THE HEGINNiHG OF A CIIRVE' C()►ICAVF. 1'0 THE SUi11'111 HAVING A RAIiJUS OF 283.37 FEET ANiI A CENTRAL ANGLE OF 15'22'45 ", THENCE EASTERLY. ALONG THE ARC OF SAID CURVE. A VI STANCr. OF 76.06 FEET TO T11E END OF SAID CURVE; THENCE SOU111 88'38' 15" FAST ALUM. TIIE TANGENT 1 *0 SAID CURVE, A UISTAIICF. OF 616.56 FEET TO THE BEGINNING OF A CURVE CONCAVE. 'r0 THE NORTH. HAVING A RADIUS OF 1682.15 FEET Atlii A CENTRAL ANGLE OF 6.4811541; THENCE EASTERLY, ALONG THE ARC OF SAID CURVE, A UISTANCF. OF 199.16 FEET TO 111E ENV OF SAID CURVE; '111E..NCF, NOR11I 84'33'30" FAST ALONG TIIE TANGENr TO SAID CURVE, A DISTANCE OF 726.71 FEFT TO 111E HF(:INNiNG OF A (:NPVF (:ONCAVF. TO THE SOUTH, IIAVIiIL: A RADIIIS (iF 973.91 FEET AND A CENTRAL AN'.-L.F. OF t 1'43'31 "; TiMICE EASTERLY. ALUM: TiIE ARC OF SAID C31RVF. A UiSTAiWE OF 199.30 FEET TO 111E END OF SAID CARVE; THENCE SOUTH 83 °43'00" EAST AL(i11►: 1110 TAUGEi(T TO SAID CURVE, A UISTAIICF OF 248.55 FEET TO A POINT; 1'IIFN( :F. SUUIII 14'02'55" EAST A DISTANCE, OF 31.99 FEET TO 111E rU1 HT OF BEGINNING OF l ilE HEMI N DFSCR10ED PARCEL, SAID .room BEING ON THE SOUTHERLY RIGHT -(1F -WAY LINE OF R(IFUS ROAD (GO FEET RiGUT -OF -WAY), SAiD rUit1'r ALSO PFI14: 111E NOR'IIIWFST (:(iMR OF THE PLAT OF SANDALt; "(i9 FSTAIFS, AS RFEOR11F1) IN PLAT mull; 32. AT rCRES 167 i IIR0 I1GII 171. runi l (.: R F.cmR II z CF PAIN PFACH COMI rY . FL(IR I DA c 1111-11C17 i OUT111UF. SUU1'll 14402'3r)" FAS r AI ING 1 III: wr :'r 1.111F. OF SA i II I'LAT OF SANIIALWOO11 FS'I'A I F.�; A DISTANCE OF 888.66 FEET TO A rU111 r, SAID m uT i l tit: '111F. NOR I IIFAS I' C-ORi 6. OF 711E PLAT OF HERIUTAll PAPK, AS RECORDED 1N i'LA'r (TOOK 213, AT PAGE 51, I'UHI.IC P.ECURUS OF PAM BEACH COUNTY, FLORIDA; TIfENCE SUU111 75 °57'05" WFSr, ALuNI: 111E MORTii LINE OF SAIIi PLAT OF MERIDIAN PARK AND MARTING FROi1 THE WFSr i.11lr or SAID PLAT OF SAIIUAIMMII F.STAi'FS, A UISTAIICF OF 379.32 FEET 11) A r(i111r: 'IiIF.11(:F. NORTH 05'20'30" WEST. URVARTIN(: FROi1 TIM NORTH LiNK OF SAID 1'I.Ar OF iiF.RIIiIAI? PARK. A UISTANCF. OF 751.93 FEET TO A POINT: 111FN1. :F SOiIIJI 81s'111 '26" WEST A DISTANCE OF 123.89 FFF.T TO A romr- THENCE NORTH 49'48'48" WEST A DI51'AIICF OF 71.82 FEET TO A PUit(r; 11(EiICL SOU1ll 84'33'43" WEST A DISTANCi: OF 11.43 FEET TO 'A POINT; THENCE NORTH 05'26'30" WEST A DISTANCE OF 205.69 FE11' TO A I'0111'r LYING ON 11IE ARC OF A CURVE CONCAVE TO THE SUUT11, HAVING A RADIUS OF 91-1.91 FEET, A CENTRAL ANGLE OF 10958103" AND A RADIAL BEARING AT 11116 1'Olt1l' OF SOUTH 04.41'03" WEST, SAIIi POINT AIM BEING ON 111F. S011111FR1.Y RIGur -(IF -WAY LINE, OF SAIII 111I11i1S ROAD; 11(i:llCF: F.A STEPLY, AIMIG iIIE ARC (iF SAID CURVE AND 1111: SOUTHERLY RiGll'r -OF -WAY LINE OF SAiIi PURNS ROAD, A DiS'i'AIICF OF wO.(,e Fl:i:r T(i THE END OF SAID CURVE.; 111FUCE SI)U111 83'43'00" FAST ALONG TIII: TAIII:I:HT' 'iti SAID CURVE AND CONTINUING ALONG THE SOUiIIFPLY RICllI * -OF -WAY LINE OF ;;All) 1111RiIS ROAD, A DISTANCE OF 259.67 FEET lU 111E POINT OF UEGiNN1Nu. CONTAINING IN ALL 7.65 ACRES, HURE OR LESS. FXJJTBIT A ko ORB 6634 P9 10223 •:: PARCEL OF LAND LYING IN SECTION 7. TOWNSHIP 42 SOUTH, RANGE 43 EAST, PALM BEACH COUNTY. LORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE POINT OF INTERSECTION OF THE CENTER LINE OF THE FLORIDA EAST COAST RAILWAY RIGHT OF WAY AND THE EAST•WEST QUARTER SECT70N LINE OF SECTION 7. TOWNSHIP 42 SOUTH, RANGE 43 EAST, PALM BEACH COUNTY. FLORIDA: THENCE SOUTH 88'38'15' EAST. ALONG SAID FAST- WEST QUARTER SECTION LINE. A DISTANCE OF 51.86 FEET TO A POINT (ACCORDINO TO THE RIGHT OF WAY AND TRACT MAP OF THE FLORIDA EAST COAST RAILWAY CO.. SAID CENTER LINE OF THE FLORIDA FAST COAST RAILWAY RIGHT OF WAY BEARS NORTH 14.01'0(' WEST AT THIS POINT AND ALL OTHER BFARINOS STATED HEREIN ARE RFC -A7M 7101 TO); THENCE NORTH 75'59'01' ITT A DISTANCE OF 131.00 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 283.37 FEET AND A CENTRAL ANGLE OF 15'22'451; THENCE EASTERLY, ALONG THE ARC OF SAID CURVE A DISTANCE OF 76.06 FEET TO THE END OF SAID CURVE; THENCE SOUTH 88'38'15' EAST ALONG THE TANGENT TO SAID CURVE, A DISTANCE OF 61656 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE NORTH. HAVING A RADIUS OF 1682.15 FEET AND A CENTRAL ANGLE OF 6.48'15'; THENCE EASTERLY. ALONG THE ARC OF SAID CURVE, A DISTANCE OF 199.76 FEET TO THE END OF SAID CURVE; THENCE NORTH 84.33'30' EAST ALONG THE TANOENT TO SAID CURVE. A DISTANCE OF 631.81 FEET TO A POINT; THENCE SOUTH 05.2670' EAST A DISTANCE OF 30 FEET TO THE POINT OF BEGINNING OF THE HEREIN DESCRIBED PARCEL, SAID POINT BEING ON THE SOUTHERLY RIGHT-OF-WAY LINE OF BURNS ROAD (60 FEET RIGHT. OF-WAY), THENCE CONTINUE SOUTH 05'26'30' EAST. DEPARTING FROM SAID SOUTHERLY RIGHT-OF-WAY LINE. A DISTANCE OF 219.16 FEET TO A POINT. 71-LF1rCE NORTH 84'3330' EAST A DISTANCE OF 37.88 FEET TO A POINT. THENCE SOUTH 50'53'08' EAST A DISTANCE OF 23.32 FEET TO A POINT. THENCE NORTH 84.33'30" EAST A DISTANCE OF 5258 FEET TO A PO1M; THENCE NORTH 05926'30' WEST A DISTANCE OF 235.44 FEET TO A POINT, SAID POINT BEING ON THE SOLTI W.LY RIGHTOF•WAY LINE OF SAID BURNS ROAD AND LYING ON THE ARC OF A CURVE CONCAVE TO THE SOUTH. HAVING A RADIUS OF 943.91 FEET. A CENTRAL ANGLE OF 00'45-YT AND A RADIUS BEARD40 AT THIS POEM' OF SOUTH 04'41'03' EAST, THENCE WESTERLY. ALONO THE ARC OF SAID CURVE AND ALONG THE SOUTHERLY RIGHT OF•WAY LINE OF SAID BURNS ROAD, A DISTANCE OF 12.48 FEET TO THE POINT OF TANGENT OF SAID CURVE; THENCE SOUTH W4'33'30' WEST, CONTINUENO ALONG THE SOUTHERLY RIGHT-OF-WAY LINE OF SAID BURNS ROAD. A ISTANCE OF 94.90 FEET TO THE POINT OF BEGINNING. PARCEL 'Cl AREA 0.$6 ACRES, MORE OR LESS. TOTAL NET AREA OF PARCELS 'A'. 'B'. AND 'C: 2212 ACRES, MORE OR LESS. SUBJECT TO RIGHTS-OF-WAY, EASEMENTS AND OTHER MATTERS OF RECORD. (� EXHIBIT FIECORD Vt FURED ` ` PALM BEACH COUNTY. FLA IOHN B. OUNKLE __ • • • City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: January 4, 2001 Date Revised: December 26, 2000 SUBJECT /AGENDA ITEM: Consideration of Approval: Resolution 105, 2000, a request for site plan approval for a senior living facilities located known as La Posada within the Regional Center Development of Regional Impact (DRI) at PGA Boulevard (Blvd.) and Alternate A -1 -A. The gross acreage of subject site is approximately 22.5 acres and consists of a total of 301 living units and beds and a two -story community center. The proposed development is planned for two phases. RECOMMENDATION: Staff recommends approval of Resolution 105, 2000, with conditions of approval, provided the applicant has adequately addressed the issues and concerns raised by the City Council during its meeting on December 21, 2000. Reviewed by: (� I •�>-�� Originating Dept.: Costs: S Total Council Action. City Aitomey�A �J' Growth Management [ ]Approved Finance NA iC J� $ [ ] Approved w/ ACM \\ / Current FY conditions Human Res. NA [ ] Denied Other NA Advertised: Funding Source: [ ] Continued to: Attachments: Date: [ ] Operating • Resolution 105, 2000 Paper: [ ]Other Site plan • Landscape plan • Architectural renderings • DRY PCD Map H • Aerial map • Staffcomments • Resolution 64, 1998 with [X] Not Required attachments Submi // I • Growth M gcmf it t Affected parties [ ] Notified Budget Acct. #:: [ ] None Approved by: City Manager [X] Not required 1 City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 in Petition SP -99 -18 El SUMMARY OF PREVIOUS MEETING: The City Council has directed staff and the applicant to provide detailed and full architectural renderings of the covered parking structures demonstrating additional architectural details and higher roof pitch than proposed. Staff has yet to receive the requested renderings by the City Council. I. REQUEST: A request by Urban Design Studio, agent, for site plan approval of a senior retirement community situated on an approximately 22.5 acre site within the Regional Center Development of Regional Impact (DRI). The subject site is located immediately north of the Gardens Mall. The proposed development consists of 301 living units and beds and a two -story community center in a community to be called "La Posada." It is proposed to be completed in two phases. (06- 42S -43E) H. BACKGROUND: The proposed development is located within the Regional Center DRI/PCD. The subject site is located along the north side of Gardens Parkway, south of Cabana Colony, north of Gardens Mall, and immediately east of Mira Flores Apartments. The proposed Kolter apartment project is immediately to the east. On February 16, 1984, City Council approved the Development Order of the Regional Center DRI by Resolution 9, 1984. The DRI was approved for a mixture of land uses consisting of Retail, Office, Hotel, Residential, Open Space, and Community Use. The Development Order has been previously amended four times. It currently permits the development of 1,440,000 square feet of Retail, 1,210,000 square feet of Office (business), 235,200 square feet of Office (Research), 510,000 square feet or 600 rooms of Hotel, and 1,600 dwelling units. The total acreage of the entire DRI is 458.2 acres. The most - recently approved Notice of Proposed Change (NOPC) to the Development Order of the Regional Center DRI was approved by the City Council on April 6, 2000, by Resolution 25, 2000. The NOPC approved the conversion of office research space to 50,000 square feet of commercial use. This conversion was needed for the Catalfumo project along PGA Blvd. at Minsk Gardens Avenue. Currently there are two pending NOPCs to the Development Order of the Regional Center DRI. The Kolter NOPC proposes reconfiguration of the water management tract to maintain the oak preserve on site, designating the oak hammock portion of the site as a preserve, relocating and eliminating internal roadways from the Master Plan of Development, and converting approximately 9.3 acres of Office/Hotel/Community Use to Multifamily /Office /Community Use by converting 151 hotel rooms to 213 additional residential units. This NOPC is associated with the Kolter residential project located immediately east of La Posada. 2 • City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 The other remaining NOPC has been proposed by Catalfumo Development and Construction to simultaneously convert various land uses and increase the total square footage of retail and other uses approved for the DRI. Both NOPCs are presumed to be substantial deviations and outstanding issues are yet to be resolved. III. Procedure: This is a request for a major site plan review within a PCD. The request is reviewed by City Staff and the Development Review Committee, who forward comments and recommendations to the Planning and Zoning Commission. Acting in an advisory role, the Commission considers the recommendations of the DRC and City Staff and makes a recommendation to the City Council. The City Council reviews the request for site plan approval, and makes a final determination of approval, approval with conditions, or denial. IV. Land Use and Zoning: The future land -use designation of the subject site, as reflected on the City's Future Land Use Map, is Residential High (RH). The zoning classification of the site is a Planned Community District (PCD). The subject site's land -use designation on the Master Plan of Development (Map H) of the DRI is Multifamily Residential/Office /Community Use. The following tables illustrate the adjacent uses, land use designations, zoning districts, consistency with City Code, and site analysis. ZONING CLASSIFICATIONS, LAND USE DESIGNATIONS EXISTING USE ZONING LAND USE Subject Property Planned Community District (PCD) Residential High (RH) Vacant Lot coverage- 35% 27% North Palm Beach County Residential Medium Palm Beach County Residential Cabana Colon y (RM ) Medium South Planned Community District (PCD) Commercial (C) Gardens Mall West Planned Community District (PCD) Residential High (RH) Mira Flores Apartments East Planned Community District (PCD) Residential High (RH) & Professional Vacant (Kolter) Office (PO) SITE ANALYSIS AND CONSISTENCY WITH CODE Consistent Code Requirement Proposed Plan Yes PCD - Planned Community District Senior living facilities Yes Lot coverage- 35% 27% Yes Parking: 433 spaces 433 spaces 3 City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 No* Covered parking: 5% of required parking 25 covered spaces) 53% of proposed parking (231 spaces) No* Location of covered parking: in rear and 100 -foot setback, from right -of- way Provided in front, rear, and side and a min. of zero setback Yes Parking stall dimensions : 10'X18.5' 10'X18.5' Consistent Code Requirement Proposed Plan N/A PGA Blvd. Corridor Overlay- site plan, landscape, and design requirements N/A 118,000 sq. ft. SETBACKS Amenities center Yes Front: 30' 33' No* Side: 30' 6.3' and 11.3' (Apartment 2 Yes Rear: 23 65' Yes Building hei t : 45' 39' (community center Yes Open space: 35% 52% Yes Specialty avers: Allowed Specialty avers proposed No Master Signage Program for DRI Different ground and directional signs * Waiver Requested V. Project Details: The applicant is proposing to construct three apartment buildings, one community center, a health center, seven cottage buildings, and a guardhouse on approximately 22.5 acres of land. The following table provides the square footage and the number of units within each proposed building. Project Development Details Building Use Number of Units Square Footage Apartment I Independent living 36 units /three story 57,000 s . ft. Apartment 2 Independent living 111 units/three story 163,000 s . ft. Apacuuent 3 Independent living 84 units/three story 118,000 sq. ft. Community Center Amenities center Two story building 28,500 s . ft. Cottage Buildings For independent living 7 buildings/ 11 units/one story 20,4000 s . ft. Guard House Controlled access One story 200 s . ft. Health Center: Dependent living: Two story building 62,700 s . ft. Assisted living 30 beds 130 units 28,000 s . ft. Skilled nursing 40 beds 120 units 22,5000 s . ft. Alzheimer 18 beds 19 units 12,000 s . t. Total 301 units 449,800 s . ft. The proposed development is projected to be completed in two phases of development. One phase consists of all proposed buildings except Apartment 1, which is proposed to be built during phase two of the development. 0 4 • City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 The proposed development consists of 242 independent living units, 30 assisted living units, and 58 skilled nursing and alzheimer beds, 3,000 square feet of office space located in the health center, and 28,500 square feet of community center. The setback of the closest building (Apartment 2) to the property line is approximately 6.3 feet. Section 75, Residential Zoning District Regulations, requires that this side setback be thirty feet, based on the minimum required setback of twenty feet and one additional foot for every foot of building height greater than two stories. The subject building consists of three floors with a height of thirty feet measured from the ground to the building parapet. Each floor is approximately ten feet. Therefore, the side setback is thirty feet. The total number of parking spaces proposed by the applicant is 433 spaces. The minimum required number of parking spaces is 433, per Section 180. The proposed development consists of skilled nursing, assisted living, and independent living. Section 180 specifies the parking requirements for these facilities to be one space per four bedrooms and one additional space for every 250 square feet of office space for skilled nursing facilities. As for assisted. living, the requirement is one space for every four residents. The requirement for independent living is 1.25 spaces for every dwelling units. Code requires one parking space for every 300 square feet of private club. The community center operates much like a private club and therefore, the parking requirement for the private club is used to calculate the number of spaces for the community center. The applicant proposes to provide covered parking (carports) that are aesthetically pleasing and complement the overall architecture of the buildings on site. The covered parking is much better in appearance and function than open space parking (uncovered parking spaces). The proposed material and color to be used on the roof of the covered parking are the same as in the material and color for the roofs of the buildings on site. This is consistent with LDR Section 190(b), which specifies that appearance, and material of such structures is compatible with the architecture, style, and color of the principal structures on site. The total number of net external trips potentially generated by this project is 565. The applicant used the trip generation rates published in the Institute of Transportation Engineers (ITE) manual to estimate the number of trips for skilled nursing and used Palm Beach County rates to estimate trips for independent and assisted living facilities. Staff concurs with the trip generation analysis provided to the City. The Regional Center DRI has allocated 1,260 daily trips for this property, according to the applicant. Therefore, this project generates 695 (55 %) less trips than what has been allocated to it. Whatever the number of vehicular trips allowed for this project by the master developer, all development that has been approved within the DRI (including La Posada) has not exceeded the total number of 0 external trips approved for the Regional Center DRI. 5 L-1 City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 The overall layout of the site plan is aesthetically and functionally well done, given the linear configuration of the parcel and the two water bodies on site. Most of the buildings have been situated to take full advantage of the two lakes. The community center is located in the center of the site and serves as the dominant and focal point of the entire development and is visible from the Gardens Parkway. The few open parking spaces provided along Gardens Parkway are screened by a 3 -foot berm. Staff has requested and the applicant has provided additional landscaping in front of these spaces in order to screen them from view along Gardens Parkway. The screening provided for the carports along Gardens Parkway appears to be adequate. An extensive system of well landscaped, meandering pedestrian pathways has been proposed throughout the site linking the various buildings together and the subject development with other adjacent parcels within the Regional Center DRI. And applicant has provided additional landscaping along the pedestrian pathway on Fairchild Gardens Avenue, as requested by the Planning and Zoning Commission and staff. A gated pedestrian connection on the site at the corner of Fairchild Gardens Avenue and Atlantic Road is provided. This would provide controlled access to residents from the Cabana Colony development north of Atlantic Avenue. A guardhouse is also provided on site at the main entrance fronting on Gardens Parkway. The guardhouse, however, is situated on a private driveway leading from Gardens Parkway north to New Loop Road. The master developer of the DRI Watermark Community Inc. (WCI) has reviewed the proposed development, along with the proposed signs, and has raised no comments. VI. Architecture of Buildings: A proportioned vertical as well as horizontal massing and deep articulation characterize the architecture of the buildings, which give the elevations pleasant appearance. The apartment buildings have extensive horizontal massing, but the deep articulation, exhibited on most elevations, coupled with the balconies and window treatments lessen the appearance of over whehning horizontal massing. Most of the elevations have a dominant central feature in the form of a tower, balconies with iron rails, and extensive architectural details. Staff believes all elevations have been treated equally and that the architectural style of the individual buildings is consistent with one another. The floor plans of the proposed buildings demonstrate convenience, comfort, and adequate function of space. According to the data provided on the site plan, the maximum number of bedrooms in each unit is two. G•- City Council Meeting Date: January 4, 2001 0 Date Revised: December 26, 2000 Petition SP -99 -18 VII. Site Access: There are four access points to the site from New Loop Road to the north, one from Fairchild Gardens Avenue, and the main entrance from Gardens Parkway. All roadways surrounding the subject development are public roadways and no controlled access /gates are proposed on such roadways. VIII. Art in Public Places: This development is not required to provide Art in Public Places, since it is a residential development, pursuant to Section 120(a)(2). VIII. Signage: The applicant has proposed three ground, two directional, and two directory signs. First, two of the three ground signs are proposed to be located at the main entrance of the site on Gardens Parkway. The other sign is to be located along north New Loop Road. The Master Signage Program for the MacArthur Regional Center approved by Resolution 64, 1998 allows this development three ground signs (labeled as building identification signs), two of which are to be located along Gardens Parkway Blvd. and one along north New Loop Road. The three proposed ground signs are not consistent with the Master Signage Program. The applicant has requested an amendment to Resolution 64, 1998 to modify the signage program in order to accommodate the newly - proposed and non - conforming design of the two ground signs. The amendment also requests relocating one of the ground signs, currently positioned west of the main entrance along Gardens Parkway on the master signage program map, to the main entrance of the site. The two ground entry signs are ten feet in height and 14.3 feet in width. The Master Signage Program provides for seven feet in height and eleven feet in width. Second, the two directional signs are not consistent with the Master Signage Program either. The directional sign located along north New Loop Road has five messages posted on it and its height is 7.1 feet. Whereas the Master Signage Program provides that directional signs are to be no longer than six feet in height and have no more than three messages. Most importantly, the Master Signage Program does not assign any directional signs for this project. Third, the Master Signage Program does not provide for directory signs for this development. However, according to the Land Development Regulations, such signs are allowed for developments with two or more buildings on site provided the copy area does not exceed 18 square feet, one sign face, and placed within a 25 -foot radius from the main entry of a building. The two proposed directory signs comply with these standards. All proposed signs are visible from public rights -of -way. Since these signs are visible along public right -of -ways and are not internal to the site, they should conform to the Master Signage Program for the MacArthur Regional Center, per Resolution 64, 1998. 0 7 City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 Staff recommends denial of the proposed amendment to the Master Signage Program adopted by Resolution 64, 1998. The three ground and two directional signs should conform to the adopted program. Staff believes that it is the intent of the City Council to have a unified system of signage for the entire DRI to project a unified identity and serve as landmarks by which a motorist can identify the boundaries of the DRI/PCD when entering or leaving the site. This concept becomes important in the future once the DRI is fully incorporated into the surrounding area. Staff's view is based on the premise that the adoption of Resolution 64, 1998, by the City Council implies that the Council expects all proposed signage located at the exterior of individual sites and along right -of -ways to conform to the master signage program for the DRI. The landscape plan submitted by the applicant for Quad 6 should be revised by deleting a reference indicating that the ground signs are consistent with the Master Signage Program approved for the DRI, since this is not the case. IX. Requested Waivers: The applicant is requesting six waivers from the Land Development Regulations. Staff supports all six waivers.. The applicant has also requested an amendment to Resolution 64, 1998, for which staff recommends denial for the reasons given below. The requested waivers are as follows: 1. A waiver to allow an increase in the number of covered parking beyond the maximum 5 %. The total number of parking spaces required by Code is 433. The applicant proposes a waiver from Section 190(g) to allow 231 covered parking spaces. Section 190(g) specifies that the maximum amount of covered parking shall not exceed five percent of the total required parking for the development, which amounts to 22 covered parking spaces. The number of covered parking proposed by the applicant represents 53% of the required parking by Code. The waiver is requested for 209 covered parking spaces. 2. A waiver to allow the setback of covered parking structures to vary. Section 190(h) of the City Code requires that covered parking be "located a minimum of 100 feet from any public right -of- way..." Section 190(h) further requires that covered parking be located in the rear of principal structures on site. The waiver would allow the covered parking to be located in the rear as well as in front of principal structures. Covered parking placed in front of principal structures is fronting on Gardens Parkway and is approximately 30 feet from the public right -of -way. Parking structures located in the rear are at zero feet from the right -of -way. The waiver is requested for 100 feet in the rear along north New Loop Road and 70 feet in the front along Gardens Parkway Boulevard. Staff recommends approval of both requested waivers because the appearance and function of the proposed covered parking complements the architecture of the buildings and protects the • residents from the elements, respectively. Q City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 3. A waiver to eliminate two sidewalks. One is on the south side of the north New Loop Road and the other along the western side of the New Loop Road immediately adjacent to apartment building 2. The waiver is requested from Section 256 of the City Code, which specifies that concrete sidewalks that are at least five feet wide must be provided on each side of all streets. The applicant has justified the request on the basis that the sidewalk on the south side of the New Loop Road is not likely to be fully utilized due to its location. There are multiple driveways or access points to the site off of north New Loop Road, which may pose a safety hazard to potential pedestrians using the sidewalk. Instead, a sidewalk along the most northern edge of the buildings fronting on north New Loop Road has been provided. This alternate location is more suitable because it provides safety and better utility of the sidewalk. The justification for the other sidewalk is that alternative walkways are provided throughout the site in addition to the walkways around the entire perimeter that are required by the DRI Development Order. The waiver is requested for one sidewalk along the right -of -way of north New Loop Road and another sidewalk along the eastern right -of -way of New Loop Road. Staff recommends approval of the requested waiver because several DRI landscaped walkways around the site and adequate pedestrian pathways have been proposed on site. 4. The applicant has requested a waiver to allow a reduction in the required 15 -foot landscape buffer on land adjacent to public rights -of -way. Section 160 requires the provision of a 15 -foot buffer perimeter on land adjacent to any public right -of -way. The proposed buffer will not be less than 11.5 feet on the eastern perimeter of the property. However, zero buffer is provided along the northern property line. The applicant has provided a 15 -foot buffer, but within the right -of -way. Therefore, the requested waiver pertaining to the northern perimeter of the property is for the entire 15 feet, since the applicant has proposed zero buffer outside of the right -of -way along that northern boundary. The other waiver is for 4.5 feet along the eastern perimeter of the development. The waiver has been justified on the linear configuration of the parcel and the additional amenities not required but provided on site, such as the elevated walkways and the grotto walk along the water's edge. The applicant has provided an adequate justification for the requested waiver. Staff recommends approval of the requested waiver. The applicant has exceeded the minimum requirements /standards of the Code by providing several non - required amenities on site, such as covered parking and specialty pavers. • 9 City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 5. A waiver to allow a reduction in the street side setback. Section 75 requires a minimum setback of twenty feet and one additional foot for every foot of building height greater than two stories. The subject building consists of three floors with a height of thirty feet measured from the ground to the building parapet. Each floor is approximately ten feet in height. Therefore, the side setback is thirty feet. The applicant has proposed a setback of 6.3 feet for apartment building two. The waiver is requested for 23.7 feet. The applicant has justified the waiver on the basis that the subject building is set back at various distances from the property line. The shortest distance is 6.3. The entire building does not sit at the same distance from the property line because the intent is to create a sense of interaction between the building and the passer -by. The other justification is that the applicant has exceeded other minimum requirements of the Code, such as providing additional landscaping. Staff recommends approval of the requested waiver. 6. A wavier of the required lake maintenance easement slopes and to allow structures and existing vegetation within the lake maintenance easement tract. Section 282 states that a lake maintenance tract must be created around any permanent lakes or water bodies. The dimensions of the required tract are at least 20 feet wide with a minimum slope of 8:1. Primarily, the community center, two sidewalks, enclosed structure with stairs, and the grotto walk are proposed to be partially or completely located within the easement tract. The applicant has justified the waiver on aesthetic value and has proposed to enter into a high - level maintenance agreement with Northern Palm Beach County Improvement District to maintain the lakes on site. The applicant has also agreed to work with the City to determine the boundaries of the lake easement tract during construction plan review by the City. The City Engineer has recommended approval of the waiver. Accordingly, staff recommends approval of the requested waiver as well. 7. An amendment to Resolution 64, 1998 to modify the Master Signage Program by allowing different design of the ground signs and relocating one of the three ground signs to the main entry of the project. As well as adding two directory and directional signs and modifying the design of two directional signs. The Master Signage Program does not provide for directional and directory signs for this development. The applicant has justified the proposed amendment on the bases that the Planning and Zoning Commission requested these signs be located on site during a workshop on June 13, 2000. The purpose for these signs is to provide better direction to residents, visitors, and emergency personnel. 1* 10 • • City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 Staff recommends denial of the proposed amendment to Resolution 64, 1998 because the signs are not consistent with the Master Signage Program approved by Resolution 64, 1998 by the City Council. Staff believes the City Council has set the direction that staff should follow with respect to signage in the Regional Center DRI. The adoption of Resolution 64, 1998 by the City Council implies that the City Council would like to see a unified and consistent signage plan throughout the Regional Center. Accordingly, staff does not support the proposed amendment to the mentioned resolution because it undermines the purpose of the adopted resolution. Staff, however, supports the intent and purpose of the signs proposed to be added to the Master Signage Program for this development, provided they conform to the Master Signage Program. This is the second amendment proposed to Resolution 64, 1998 within the past four months by the same applicant for two different petitions. Staff seeks clarification and direction from the City Council with regard to the applicability and relevance of the Master Signage Program to future proposed signage in the Regional Center DRI. X. Comments from the Development Review Committee (DRC): To date, no objections have been received from the following departments and agencies: Building, Police Department, Parks & Recreation, City Engineering, Legal, Seacoast Utility Authority, Palm Beach County School District, South Florida Water Management District, Waste Management, and Florida Power & Light. However, a few comments and concerns have been received, primarily from the City Engineer's office regarding the lake maintenance easement tract. Those that have not been adequately addressed by the applicant have been incorporated into the conditions of approval. Please see attached staff comments. XI. Summary of Previous Planning and Zoning Commission: The Planning and Zoning Commission discussed this petition on September 12, 2000. The Commission had a favorable view of the project as a whole and requested that the applicant include the color and material for each building on the same architectural sheets. The Commission also requested architectural renderings of important building comers to show the architectural features in detail and to serve as samples as well. The Commission also expressed its support for the proposed signage by the applicant and recommended approval of all the requested waivers. XII. Planning and Zoning Commission Recommendation: The Commission has recommended approval of Petition SP -99 -18 with conditions. The vote was five to zero in favor of approval. The Commissioners also recommended approval of six waivers and the amendment to Resolution 64, 1998 to modify the Master Signage Program for the Regional Center DRI. 11 • City Council Meeting Date: January 4, 2001 Date Revised: December 26, 2000 Petition SP -99 -18 XIII. Staff Recommendation: A. Staff recommends approval of Petition SP -99 -18 with conditions and recommends approval of all of the six requested waivers and denial for the proposed amendment to Resolution 64, 1998. Staff offers the following conditions of approval: 1. Prior to the issuance of the first building permit, the petitioner shall obtain written authorization from applicable utility companies authorizing the horizontal construction/planting within utility easements (Engineering); 2. No Building Permits except for the clearing of exotic vegetation shall be issued until a revised Surface Water Management System for Unit 19 has received final approval from the City of Palm Beach Gardens and all other applicable governments and / or agencies, including a schedule for implementing the plan and a definitive commitment for funding the required improvements (Engineering); Prior to the issuance of the clearing permit, the petitioner shall present to the City of Palm Beach Gardens a permit from the Florida Game and Fresh Water Fish Commission to relocate the Gopher Tortoises off -site (City Forester); 4. The petitioner shall install the 25 -foot Atlantic Boulevard buffer in conjunction with the construction of North Loop Road, including the sidewalk to Atlantic Boulevard (City Forester); 5. The petitioner is responsible for the maintenance of Gardens Parkway, Fairchild Gardens Avenue, and New Loop Road (north and east) landscaping and irrigation abutting the subject property, if for any reason the Regional Center Owners Association terminates its maintenance of said areas. Said maintenance shall comply with landscape maintenance standards recommended by the City of Palm Beach Gardens and shall commence upon installation of landscape materials (City Forester); 6. Prior to issuance of a certificate of occupancy for each building, the Landscape Architect of record shall certify that all landscaping associated with each building is complete. Prior to issuing the last certificate of occupancy for the entire development, the Landscape Architect of record shall certify that all landscaping for the development has been completed per all the approved landscape plans (City Forester); 7. Should the approved land use of the development change in the future, a comprehensive re- evaluation of parking demand on site based on the new land use will be conducted and the petitioner shall comply with the recommendations of the City and the findings of the parking study (Planning and Zoning); 12 City Council Meeting Date: January 4, 2001 0 Date Revised: December 26, 2000 Petition SP -99 -18 8. All utility equipment located on top of buildings must be effectively screened so that they are not visible from ground level (Planning and Zoning); 9. All covered parking spaces must be assigned and the identified 21 parking spaces on the site plan must be marked for future conversion into parking spaces, should the need arise Planning and Zoning); and 10. The petitioner, the City of Palm Beach Gardens, and Northern Palm Beach County Improvement District, shall establish the boundaries of the Lake Maintenance Easement. In order to accommodate the existing lake condition the easement may vary from the standards of Section 282 as acceptable to Northern Palm Beach County Improvement District, and the City engineer. The attached "Exhibit E" shows the general area in which the easement shall occur (Engineering). B. Staff recommends approval of the following requested waivers: 1. A waiver from Section 190(g) to allow an increase in the number of covered parking beyond the maximum 5 %. The waiver is requested for 209 covered parking spaces; 2. A waiver from Section 190 (h) to allow the placement of covered parking in the front and rear of principal structures and reduce the setback requirement for such structures to less than the required minimum setback of 100 feet. The waiver is requested for 70 feet in the front along Gardens Parkway Blvd. and 100 feet in the rear along north New Loop Road; 3. A waiver from Section 256 to eliminate two on- street sidewalks required by Code. One sidewalk is on the south side of north New Loop Road and the other along the western side of New Loop Road immediately adjacent to Apartment 2; 4. A waiver from Section 160 to allow a reduction in the required 15 -foot landscape buffer on land adjacent to public rights -of -way. The waiver is requested for the entire 15 feet along the northern perimeter of the site on north New Loop Road. Part of this request includes a 3.5 and a 8.7 foot - waiver along the eastern perimeter of the site in front of apartment building 2; 5. A waiver from Section 75 to allow a reduction in the street side setback in front of apartment building 2. The requested waiver is for 23.7 and 18.5 feet. 6. A wavier from Section 282 to allow the club house, the enclosed structure immediately west of the community center, and the existing vegetation surrounding the lakes to remain within the lake maintenance easement tract. These are to be considered as permitted encroachments into the lake easement. The waiver is requested for the is 13 City Council Meeting Date: January 4, 2001 0 Date Revised: December 26, 2000 Petition SP -99 -18 community center, existing trees, and the enclosed and elevated structure next to and west of the community center. The applicant and the City Engineer's office during construction plan review will determine the final boundaries of the lake easement tract. C. Staff recommends denial of the following amendment: An amendment to the Master Signage Program for the Regional Center DRI approved by Resolution 64, 1998, to modify the design and location of proposed ground signs and to add two directional and two directory signs, as reflected on the landscape plan and attached exhibits. G: Talal/SP- 99- 18 -str2 • 0 14 • i s 4 C N � O a p O N •� l a a q % a x us q i -� • i �`�• \m d Cq dN C t ` �S a ` �4GGa111 � U >:� •z� �� a QZ� q Ea � � �`O W OU 40 Y���+++ W O E y go. CO UP p20aaaa Laa aM®0®* t* HE a 1! L 0 0 .o . 0 0 0 �Q Wcc za. t� U� .. o n, U Q t!! W� J a �t�t z y 7 i a s n i i : 1 lilt o is ai;a zah as � i : nfA III til- Hill U-J Memo to File From: Mark Hendrickson, City Forester Subject: SP- 99 -18, Westport Date: May 8, 2000 I have reviewed the revised plans submitted July 6, 2000. The following are my recommendations for the July 25, 2000 P&Z Commission meeting: • The Gopher Tortoises shall be moved off -site per a FGFWFC permit that will be copied to the City, prior to issuing the clearing permit. • The 25' Atlantic Boulevard buffer shall be installed in conjunction with the construction of the North Loop Road, including the sidewalk to Atlantic Boulevard. • Prior to the issuance of the Certificate of Occupancy for each building, the Landscape Architect of record shall certify that all associated landscaping with each building is complete. Prior to issuing the last Certificate of Occupancy for the entire project, the Landscape Architect of record shall certify that all landscaping for the project has been completed per all the approved landscape plans. • • • CITY OF PALM BEACH GARDENS MEMORANDUM CV CITY OF PALM BEACH GARDENS 105W N. MILITARY TRAIL • PALM BEACH GARDENS. FLORIDA 334144698 TO: T?1?1 Benothman, Senior Planner DATE: February 17, 2000 FROM: Scott Fetterman, Asst. Chief / Fire Marshal �- SUBJECT: SP -99 -18 Westport Senior Living Facility The Fire Rescue Depauft-Lent has reviewed the above reference petition and has the following comments or concerns: The pedestrian b dge will need to have a vertical clearance of at least 13' -6 ". 2 Several areas of the parking lot do not allow Fire rescue access. A 20' inside radius is required as a minimum. 3. The proposed fire hydrants on the water distribution plans are not in compliance with V City Code — requires 300' spacing. Thank you for your continued assistance and consideration in these matters. Please contact me if you have any questions or any future changes are proposed. y �y.CftV aj'-d$ IGk�NG Seacoast Utility Authority GCSE 7cECunvE OFFICE July 17, 2000 VIA FAX: 79_9-42$1 Mr. Talal Benothman Planning and Zoning Department ffo.City of Palm Beach Gardens10500 North Military Trail Palm Beach Gardens, FL 33410 RE: Westport - IA Posada Dear Mr. Benothman: • MM y address. P.O. Box 109602 Palm Beach Gardens, Rmida 33410 -9602 We offer the following comments on your transmittal dated July 6, 2000 concerning the referenced project. 1. The landscaping plans need to be revised to show the proposed location of fire hyd+=and meter/backflow Prevent— assemblies. Plans currently show these devices beneath covered parkway m several locations. 2. The following comments concerns the typical cross sections shown on Sheet C1.2. C� a.4) Section A -A - Water main appears to be too close to the covered parking and to the storm sewer. This section location shoM -M-Mlited east 75' to reflect covered parking on both sides of the road. b. Section B -B - Facilities shown in section do not match those shown in the plan view on Sheet C1.11. c. Section D -D - Water main appears to be too close to the storm sewer. It appears that there will be a conflict between the water main and proposed royal palms along this road. d. 'Section F -F -The location of the water main and gravity sewer line does not appear to be acceptable. It may be necessary to master meter the cottage section. Please call if you require additional information. Sincerely, COAST LT'II. AU'I'HORTTY Bruce Gregg Director of Operations ad cc: Rim Bishop, Sean Donahue Jim Lance, Scott Serra 4200 Hood Road, Palm Beach Gardens, Florida 33410 -2174 Of........ r.....,....... CnnAro /rr11 A97 -9A9) I Fxne -u}ive C)ff cA (5611627-2900 1 FAX (5611624-2839 COADaWrrIES FINANCE COMPANY 4400 PGA Boulevard Suite 900 Palm Beach Gardens, FL 33410 Phone -561- 775 -2120 Fax -561- 775 -1099 December 17, 1999 Via Facsimile and Regular Mail Ms. Dodi Glas Urban Design Studio The Concourse -Suite 600 2000 Palm Beach Lakes Boulevard West Palm Beach, FL 33409 -8582 RE: Parcels 27.17, 27.21, 27.OPN4, and 27.RO6 Dear Dodi: We are in receipt of your plans dated November 17, 1999 for the Westport Senior Living Center. At this time, Community Finance Company (CFC) has no comment on the plans submitted. Any future modifications to the plans must be forwarded to our office for review. Thank you for your cooperation. Sincerely yours, Nancy . Graham President NMG:bt • !9 DEC 2v19 t � C" Y OF PALAf BEACH GARD PINC. ENS LW ICTING CIVIt rNGINCUR:. MEMORANDUM "l,{tV -YOKS h M.il'i1uzS SEP 12 2000 TO: Talal Benothman SINNING & ZONING DEPT FROM: Sean C. Donahue, P.E. r�'n DATE: September 12, 2000 FILE NO.: 00 -4115 (City Petition No. SP- 99 -18) CIVIL AGRICULTURAL_ WATER RESOURCES SUBJECT: Westport Senior Living Facility (AKA La Posada) NMATER & WASTEWATER TRANSPORTATION SURVEYING & MAPPING On August. 24, 2000, we received the following plans and comments for GLS review: • P&Z Response letter prepared by Urban Design Studio. • Elevations prepared by Rink Reynolds Diamond Fisher Architects, P.A. • Proposed Lake Sections prepared by Messler & Associates, Inc. • Preliminary Civil Engineering Plans prepared by Messler & Associates, Inc. • Landscape Plans prepared by Urban Design Studio. • Site Plans prepared by Urban Design Studio. On September 5, 2000, we received Lake Maintenance Easement Plans prepared by Messler & Associates, Inc. We have the following comment, which are based on our August 8, 20M "Partners For Results memorandum: Value by Design" 1. Previously Satisfied. 2. Conditionally Satisfied The Paving, Grading and Drainage plans have been reviewed on a conceptual basis only. Complete review of these plans will be conducted during the Construction Plan Review Phase, once we have received an approved Site Plan and Development Order. 3. Previously Satisfied. 4. Previously Satisfied. 5. Satisfied. The parking for this project has been resolved with the Planning and Zoning Department.�� 00 S.W. Corporate Pkwy. Palm City, FL 34990 6. Previously Satisfied.n (561) 286 -3883 Fax: (561) 286 -3925 y Previously Satisfied. ' o So NM-uv Il,/h Cnm ' y% • Westport Senior Living Center LBFH File No. 00 -4115 8. Previously Satisfied. 9. Previously Satisfied. Page 2 of 4 10. Conditionally Satisfied. Prior to the issuance of the first building permit the applicant will need to submit written authorization from the utility owner for the horizontal construction/planting within the utility easements. 11. Previously Satisfied. 12. Previously Satisfied. 13. Satisfied. The applicant has provided safe sight triangles at the appropriate intersections. The applicant has provided the appropriate turning radii at the intersection of the loop roads. 14. Previously Satisfied. 1 Conditionally Satisfied. Prior to Site Plan approval, the City of Palm each Gardens and the South Florida Water Management District must re ew and approve the modifications to the Surface Water Management System for the Regional Center. 16. Conditionally Satisfied. Any condition contained in the City's approval of the modifications to the Surface Water Management System that effects individual parcels within the Regional Center must be addressed prior to Site Plan approval for any parcels within the Regional Center. of Satisfied. No building permits except for the clearing of exotic vegetation shall be issued until a revised Surface Water Management. System for North Palm Beach County Improvement District's Unit 19 has received final approval from the City of Palm Beach Gardens and all other applicable governments and/or agencies, including a schedule for implementing the plan and a definitive commitment for funding the required improve I8. Con on atisfied A 20 -foot wide unencumbered lake maintenance tract, a 'nimu slope of 8:1, is a requirement of Section 282 of the City s Land opment Regulations (LDRs). The purpose of this Section of the LDRs is to provide access to the lake banks for the normal maintenance of the lake (such as the dredging of the lake bottom, maintenance of slopes, etc.), and for emergency management operations during and after storm events (such as the removal of trees from the water body, control structures and culverts) . for the protection of upstream developments such as Mia Flores. The applicant has presented a Lake Maintenance Tract Plan that sh tract around this existing lake will be encumbered by large exi Westport Senior Living Center LBFH File No. 004115 Page 3 of 4 and proposed structures (including a building and a set of staircases). Access to the lake for maintenance and emergency management operation during storm events will need to take place from the water since the lake banks are encumbered. We do not recommend amending the code to remove the lake maintenance tract requirements. We also understand that there is. support for this lake to remain in its existing condition from the Planning & Zoning Department._ Therefore, if the waiver from Section 282 of the City's LDRs is approved, the applicant needs to submit an Emergency Operations Management Plan prepared by Northern Pam Beach County Improvement District fqr the maintenance of the lake during storm events. The plan will need to be reviewed and approved by the City prior to the issuance of the building permit for this pro'ect We also recommend that the lake maintenance tract bem. dAb at no new trees be added to the tract at any time. 14 Satisfied. a applicant has provided a cross section of the lake bank n 'nin a sidewalk that is required as a part of the Regional Center DRI. The applicant has proposed to construct the sidewalk at a minimum elevation of 8.0 feet. Sidewalks are typically constructed along roadways, at the back edge of the right -of -way. The sidewalks normally enjoy the same protection from the 10- year /1-day storm event as the centerline of the roadway. Based on NPBClD Unit 19 Flood Routing Simulations for Proposed Conditions, this sidewalk will be 2.58 -feet underwater during the 10- year /1-day storm event. We do not recommend approval of this sidewalk location. 20. Satisfied. The applicant has revised the parking at the east and west entrances by replacing the adjacent parking spaces with green space. The applicant has increased that stacking distance at all of -the entrances to the site, except the entrance directly north of the service yard. We understand that the employees will predominantly use this entrance, and we recommend dedicating the adjacent parking spaces as employee parking to increase that stacking distance at this entrance. 21. Satisfied. The applicant has provided that appropriate turning radii at that entrances and intersections. The applicant has also satisfied the requirements of the Fire Department. 22. Satisfied. The applicant has provided a stop bar and stop sign at the entrance to the north of the service yard. 23. The applicant has shown several stop bars and crosswalks to be placed in areas where there are brick pavers. Due to adhesion problems, paint or thermoplastic will not be permitted to be install on paver bricks. We recommend using flush header curbs ' to outline crosswalks. We also recommend that the applicant either adjust the locations of the stop bars or provide white paver bricks to be used as stop bars. Westport Senior Living Center Page 4 of 4 LBFH File No. 00 -4115 The applicant is requested to return a copy of our comments with the applicant's acknowledgement of each comment and the response. Compliance will expedite the subsequent review. scM cc: Roxanne Manning Jim Norquest P APROJECTSMPBGMEM04611544115adoc • • • RESOLUTION 64, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR APPROVAL OF A MASTER SIGNAGE PROGRAM FOR THE MACARTHUR CENTER; PROVIDING FOR ADDITIONAL CONDITIONS OF APPROVAL; PROVIDING FOR WAIVERS FROM CODE REQUIREMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the MacArthur Regional Center was approved per Resolution 9, 1984; WHEREAS, the City's Growth Management Department has received a petition from the MacArthur Center Property Owners Association for the approval of a Master Signage Program for the MacArthur Regional Center, located at the northeast comer of the intersection of PGA Boulevard and Alternate AIA, Palm Beach Gardens; WHEREAS, the City's Growth Management Department has recommended approval of the MacArthur Center Master Signage Program; and WHEREAS, the City's Growth Management Department has determined that the proposed Master Signage Program is consistent with the City's Comprehensive Plan and Code provisions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section L. The City Council of the City of Palm Beach Gardens hereby approves a Master Signage Program consisting of seven Main Entry Signs, 13 Directional Signs, 28 Building ID Signs, Regulatory Signs per code and four Temporary Site Signs, for the MacArthur Regional Center located at the northeast comer of the intersection of PGA Boulevard and Alternate AIA, Palm Beach .. Gardens. Section 2. The Master Signage Program shall be implemented in accordance with the following plans on file with the City's Planning and Zoning Department: 1. April 24, 1998, Sign Location Plan and Message Schedule, Sheet SL1 2. April 29, 1998, Typical Landscape Plans, Sheets 1 -2. 3. August 7, 1997, MacArthur Center Signage and Graphics Standards; Main Entry Sign, Building ID Sign, Directional Sign, Temporary Site Sign, Street Name Signs, Routing Signs, and Regulatory Signs (dated May 13, 1998) Section -3 The Master Si na a Program approval shall comply with the followin g conditions: (1) The MacArthur Property Owners Association shall maintain all signage.. (2) Prior to the issuance of the fast sign permit, the applicant shall submit construction plans and specifications for the break -away design for review and approval. This shall apply to the Main Entry Signs, the Building Identification Signs and the Directional Signs. (3) No sign shall be erected within, over, or adjacent to any existing or future water or sewer line without the prior written consent of Seacoast Utilities, its successors, and or assigns. (4) Each temporary sign shall be removed at the issuance of the Certificate of Occupancy for the building for which the temporary sign was erected $ectiQ" 4. The approval of this petition is contingent upon the approval of the following waivers: a. Waiver of Section 110- 36(c), minimum landscaping required around ground signs and minimum front setbacks to allow: 1) Directional Signs and Building ID Signs within medians to be located within one foot from the edge of the curb (they are required 6 -7 feet of side landscaping, depending on the height of the sign). 2) Building ID Signs in medians to have a 3 foot front setback (15 feet is the required setback). b. Waiver of Section 110- 36(b), maximum length of ground signs (15 feet required) 1) To allow Main Entrance Sign of 16 feet Section 5. This Resolution shall be effective upon adoption. Page 2 Resolution 64, 1998 INTRODUCED, PASSED AND ADOPTED THISdjdDAY OF P 199 J S RUSSO, MAYOR ATTEST: APPRO AS TO LEGAL FORM AND LINDA V. KOSIER SUFFICIENCY. Ca 1 kp- \ B a r + I CITY ATTORNEY w VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR FURTADO _ COUNCILMAN SABATELLO COUNCILMAN JABLIN --- COUNCILMAN CLARK r Page 3 Resolution 64, 1998 154 • • • 4r : doea a • I � i x i � a J t O • O O i. � I ` \o • a 1!l�Jlj,'i !f1 aoaa as •• a i ;I I 0 rr r � J ! i i I I. I o �I I I I 1� Revised on: December 26, 2000 0 RESOLUTION 105, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR APPROVAL OF A SITE PLAN FOR A SENIOR ASSISTED LIVING FACILITY (LA POSADA) LOCATED WITHIN THE REGIONAL CENTER DEVELOPMENT OF REGIONAL IMPACT (DRI) CONSISTING OF 301 UNITS, AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING FOR SIX WAIVERS TO ALLOW THE ADDITION OF 209 COVERED PARKING SPACES, THE LOCATION OF COVERED PARKING SPACES WITHIN THE REQUIRED 100 -FOOT SETBACK, THE ELIMINATION OF TWO SIDEWALKS, A REDUCTION IN THE 15 -FOOT LANDSCAPE BUFFER, THE REDUCTION IN THE STREET SIDE SETBACK ALONG THE EASTERN PERIMETER, AND THE ENCROACHMENT OF STRUCTURES WITHIN THE LAKE MAINTENANCE EASEMENT TRACT; PROVIDING FOR AN AMENDMENT TO THE MASTER SIGNAGE PROGRAM FOR THE DRI AS ADOPTED IN RESOLUTION 64, 1998 TO MODIFY THE DESIGN AND LOCATION OF THE PERMITTED SIGNS AND ADD TWO DIRECTIONAL AND TWO DIRECTORY SIGNS TO THE MASTER SIGNAGE PROGRAM; PROVIDING FOR CONDITIONS OF APPROVAL; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has received an application from Urban Design Studio, agent, for approval of a site plan known as La Posada consisting of 22.5 acres for a senior assisted living facility with 301 units, a community center, and a health center located within the Regional Center DRI along PGA Blvd., as more particularly described in Exhibit "A" attached hereto; and WHEREAS, the applicant seeks six waivers and an amendment to Resolution 64, 1998, adopting the Master Signage Program, to allow 209 covered parking spaces, the location of covered parking within the required 100 -foot front and rear setbacks, the elimination of two sidewalks, the reduction in the 15 -foot landscape buffer along the eastern and northern perimeters, the reduction in the street side setback along the eastern perimeter, the encroachment of structures within the lake maintenance easement tract, and a modification to the Master Signage Program to change the design and location of proposed signs and add two directional and two directory signs; and WHEREAS, the subject parcel is currently zoned Planned Community District (PCD) with future land -use designations of Residential High (RH) and Professional Office (PO); and WHEREAS, the Growth Management Department has reviewed said application and determined that it is sufficient; and WHEREAS, the Growth Management Department has reviewed said application and determined that it is consistent with the City's Comprehensive Plan and Land Development Regulations; and Resolution 105 Revised on: December 26, 2000 WHEREAS, the Planning and Zoning Commission has recommended approval of the site plan for the subject parcel; and WHEREAS, the Growth Management Department has recommended approval of the site plan for the subject parcel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. The City Council of the City of Palm Beach Gardens, Florida, hereby approves a site plan for a senior living facility with 301 units, a community center, and a health center, located within the Regional Center DRI along PGA Blvd., more particularly described in Exhibit "A" attached hereto and incorporated herein. Section 2. Said site plan approval shall comply with the following conditions which shall be binding upon the applicant, its successors, assigns, and /or grantees: 1. Prior to the issuance of the first building permit, the petitioner shall obtain written authorization from applicable utility companies authorizing the horizontal construction /planting within utility easements. Utilities shall only be allowed in buffers in accordance with Section 147(d) of the City's Land Development Regulations; 2. No building permits except for the clearing of exotic vegetation shall be issued until a revised Surface Water Management System for Unit 19 has received final approval from the City of Palm Beach Gardens and all other applicable governments and / or agencies, including a schedule for implementing the plan and a definitive commitment for funding the required improvements; 3. Prior to issuance of a clearing permit, the petitioner shall present to the City of Palm Beach Gardens a permit from the Florida Game and Fresh Water Fish Commission to relocate the Gopher Tortoises off -site; 4. The petitioner shall install the 25 -foot Atlantic Boulevard buffer in conjunction with the construction of North Loop Road, including the sidewalk to Atlantic Boulevard; 5. The petitioner is responsible for the maintenance of Gardens Parkway, Fairchild Gardens Avenue, and New Loop Road (north and east) landscaping and irrigation abutting the subject property, if for any reason the Regional Center Owners Association terminates its maintenance of said areas; Said maintenance shall comply with landscape maintenance standards recommended by the City of Palm Beach Gardens and shall commence upon installation of landscape materials; 6. Prior to issuance of the certificate of occupancy for each building, the Landscape Architect of record shall certify that all associated landscaping with each building is Resolution 105 2 Revised on: December 26, 2000 complete. Prior to issuing the last certificate of occupancy for the entire development, the Landscape Architect of record shall certify that all landscaping for the development has been completed per all the approved landscape plans; 7. Should the approved land -use of the development change in the future, a comprehensive re- evaluation of parking demand on site based on the new land -use will be conducted and the petitioner shall comply with the recommendations of the City and the findings of the parking study; 8. All utility equipment located on top of buildings must be effectively screened so that they are not visible from ground level; 9. All covered parking spaces must be assigned and the identified 21 parking spaces must be marked for future conversion into parking spaces, should the need arise; 10. The petitioner, the City of Palm Beach Gardens, and Northern Palm Beach County Improvement District, shall establish the boundaries of the Lake Maintenance Easement. In order to accommodate the existing lake condition the easement may vary from the standards of Section 282, as acceptable to Northern Palm Beach County Improvement District, and the City engineer. The attached "Exhibit E" shows the general area in which the easement shall occur. 11. The petitioner shall provide, as agreed to and proposed by the petitioner, on -site services that includes an emergency response communications systems for each independent living, assisted living, and Alzheimer's living unit that will provide an emergency response system monitored 24 -hours a day by La Posada staff. The skilled care community shall be provided with a full U. L. (underwriter Laboratory) rated nurse call system. Wandering control devices shall also be employed in the skilled care and Alzheimer's living areas. Section 3. The City Council of the City of Palm Beach Gardens hereby approves the following six waivers with this approval: 1. A waiver from Section 190(g) to allow an increase in the number of covered parking beyond the maximum 5 %. The waiver is requested for 209 covered parking spaces; 2. A waiver from Section 190 (h) to allow the placement of covered parking in the front and rear of principal structures and reduce the setback requirement for such structures to less than the required minimum setback of 100 feet. The waiver is requested for 70 feet in the front along Gardens Parkway Blvd. and 100 feet in the rear along north New Loop Road; 3. A waiver from Section 256 to eliminate two on- street sidewalks required by Code. One sidewalk is on the south side of north New Loop Road and the other'along the western side of New Loop Road, immediately adjacent to apartment building 2; Resolution ' 105 Revised on: December 26, 2000 4. A waiver from Section 160 to allow a reduction in the required 15 -foot landscape buffer on land adjacent to public rights -of -way. The waiver is requested for the entire 15 feet along the northern perimeter of the site on north New Loop Road. Part of this request includes a 3.5 and a 8.7 foot - waiver along the eastern perimeter of the site in front of apartment building 2; 5. A waiver from Section 75 to allow a reduction in the street side setback in front of apartment building 2. The requested waiver is for 23.7 and 18.5 feet; 6. A wavier from Section 282 to allow the club house, the enclosed structure immediately west of the community center, and the existing vegetation surrounding the lakes to remain within the lake maintenance easement tract. These -are to be considered as permitted encroachments into the lake easement. The waiver is requested for the community center, existing trees, and the enclosed and elevated structure next to and west of the community center. The applicant and the City Engineer's office will determine the final boundaries of the lake easement tract during the construction plan review. Section 4. The Master Signage Program for the Regional Center DRI, as approved by Resolution 64, 1998, is hereby amended to modify the design and location of the proposed ground signs and to add two directional and two directory signs, as reflected on the landscape plan and the attached exhibits "B ", "C ", and "D." Section 5. Said approval and construction shall be consistent with plans filed with the Growth Management Department as follows: 1. Site plan and architectural renderings, sheets S -1 to A 30 2h, by Rink Reynolds Diamond Fisher; Greystone Communities, Inc.; and Urban Design Studio, last revised on 9 -18 -2000; 2. Architectural renderings, sheets A 30 1 a to A 70 2a, by Rink Reynolds Diamond Fisher and Greystone Communities, Inc., last revised on 9 -18 -2000; 3. Site Lighting and Photometrics, sheets E 1.1 and E 1.2, by Rink Reynolds Diamond Fisher; Greystone Communities, Inc.; and Urban Design Studio, last revised on 9 -18- 2000; 4. Landscape Plan, sheets LA 2.1 to LS 1.1, by Rink Reynolds Diamond Fisher; Greystone Communities, Inc.; and Urban Design Studio, last revised on 9 -18 -2000; 5. Signage Plan and Signage Details, sheets S 1.1 and S 1.2, by Rink Reynolds Diamond Fisher; Greystone Communities, Inc.; and Urban Design Studio, last revised on 9 -18- 2000. Section 6. The approval expressly incorporates and is contingent upon all representations made by the applicant or applicant's agents at any workshop or public hearing. Section 7. This Resolution shall be effective upon adoption. Resolution 105 4 9 PASSED AND ADOPTED THIS THE • ATTESTED BY: Carol Gold, CMC,City Clerk VOTE: MAYOR RUSSO VICE MAYOR JABLIN COUNCILMAN SABATELLO COUNCILWOMAN FURTADO COUNCILMAN CLARK G:Talal/SP- 99 -18 -re Resolution 105 Revised on: December 26, 2000 DAY OF 2000. JOSEPH RUSSO, MAYOR- APPROVED AS TO LEGAL FORM AND SUFFICIENCY: CITY ATTORNEY AYE NAY ABSENT p w nab, r- It. I JJJry I( - 4urz� . /—'• _1 0. 8566 P, PROM Mfl l b, M 11 CHIMA wCKEY � (PIED) 8. 18 99 16: 04 ; 6 ; 00 /w, �tcvvv 197u� I ,1 . ! Exhibit A LAND - LEGAL AESCRUMON Parcels 27.17, 27.2X, 27.0PN4 ,nd 27.RO6 A parcel of land located in Section 6, Township 42 South, Range 43 East, within the municipal limits of the City of Palm Beach Gardens, Palm Beach County, Florida, and being more particularly described as follows: Beginning at the Northeast comer of the plat of Mira Flores, as recorded in Plat Book 75. pages 122 through 125, public records of Palm Beach County. Florida, proceed along the East line of said plat through the following 8 eouroes: Thence South 01° 15' 12" West, a distat= of 707 feet-, thence South 46° 15' 12" West, a distancd of 35.36 feet; tht= South 01' 151128 West, a distance of 152.74 feet to a tangent cum having a radius of 265.00 fed, and a central *nee of 550 48'400; the proceed Southerly and Westerly along the arc of said curve, a dist = of 258.13 feet to the end of said curve; thence South 57° 03' 52" West, a distance of 230.54 foot to a reagent curve having a radius of 185.00 feet, and a ccutml =glc of 63144' 16'; thence proceed Southerly along the arc of said canon a distance of 205.80 feet to the end of said curve; thence South 06° 40'24" East, a diet of 7535 feet; thence South 530 3Z 54" East, a distance of 36.49 feet to a point am tw North light of way line of Gardens Boulevard, as descn' bed in Official Records Boo1c 5072, page 356, public records of Palm Beach County, Florida; thcuce N9rih 751° 34' 36" fias4 along sand North tYgltt of way lino of Gardens Roulevwd a distance of 1,M19 feet w a tangent curve having a radius of 1,190.92 feet, and a central angle of 24° 19"43"; thence proceed Easterly along the arc of said curve and North right of way line of Gardens Boulcvard, a distance of 505.68 feet to the end of said curve; ffi=c North 60° 12` 06" East, continuing along said North right of way line of Gardens Boulevard, a Mof v ,� of 3455 feM &=ce South 73° 30' 08" East, continuing along said North right of way line of gardens Boulevard, a distance of 1038 feet; thence North OW 55' 29" East, dcpattin8 said North "right of way line -of Gardens Boulevard, a distanm of 38.78 feet to a =n- tangent curve having a radial bearing of South 730 30' 11" East, a radius of 271.60 fee% and a central angle of 32° 50' W. Thence proceed Northedy sad Easterly along the arc of said curve, a distance of 155.64 feet to the end of said cum; thence North 490L 08' 41" Last, a distance of 48.92 feet to a tangent curve having a xedius of 331.14 feet, and a cant nd angle of 480 o4' 29 ". ?hence proceed Northc* along the arc of said curve, a distance of 277.85 feet to the and of said curve. Thence North 01 ° 06' 32' Bas;, a dimme of 48.01 fcct; thence North 460 OT 24' East, a distance of 44.04 foo-t- then ceNotth 01° 11' 28" East, a distance of 76.19 feet to a point on aline 30.00 feet Soutlmty of and parallel with the North line of said Section 6, 'Cownth;p 42 South, Raagc 43 EqA thence North 88° 45' 01 West, along said XqE nzl line, a distance of 1,829.53 fort; to the POINT OF BEGINNING of the parccL R g� LESS AND EXCEPTING THEREFROM those certain tracts of d Official R.ccords Book 5072, page 354. public records of Palm Beach ty,��r* ` • i i I � 1 � e I � r ` f I 1 R r R R [ ore S G � o 0 O oa O0® ®e }� • °��� J INE jig i tf6�{ r a _ .{ tf IR�f tF� [ � �� �,`.�� � • � ljj a • O m O ,.- p o i o 1 a IN PU r �E � f •e � l 1 . e •aFf :'`Ff =f. " ' "F� �nf yFi :.` iii ���' � timtQ.let� SW -- mi It F F�f kaFf' FPf P� a p: «'e► FA °• F" g �. � 1 � = j ° � � r I ��� (I.�IIllillfl{ 111 lII[!11{IIll�ilillill { {��III�I {will II ._. • •1� I -- 1 ►-� Imo! I �•I I lye � lip 1I II �•1 1 I��•I l�lirllrll�.l .j_� i� =I I �I � �.11A.11_ jl�lt���lrll�ll��lr:� Ilo�l��l m:11 ill��fr- • 1�� 1 �••I 1' I�Ml Imo= IIJiIl li' 938 m Ilrl���l� •-�� Oft I� 1I Ids 1 ` I • . nom. �i 0 8 -V - - -. • • .'I c FL T cc .,y.4YL i • 1 - � �O � I ' ' I E a .'I c FL T cc .,y.4YL i - C a ........... •I p it 1 »i� • . I C I. N 1 8 1 r - -- � � � �<, `��`L•�v3n ?�vifivJ - Jq .. •_ ... !D •�� �_ 1 Y� ..- .:Q.�- ESQ ��85�8 ��� .'I c FL T cc .,y.4YL i - C a ........... •I p it 1 »i� • . I C I. II � - I •I p it • . I C I. II � rs- - Jq Y IQ II [fit � 9 �� -I .j �.� €O"��� � •SS� +aI LA POSADA I:���I�iElfl!�ncl ���I��)CS�'� to C-11 ok #, • • d III I MI d\ I- LA POSADA m XII. ITEMS FOR DISCUSSION: a. Potential Land for Environmental Land Bank. • Ow