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HomeMy WebLinkAboutAgenda RAB 0630031 Bu0G+rem' Ci -"'Y PALM BEACH GARDENS 4404 BURNS ROAD • PALM BEACH GARDENS, FLORIDA 33410 -4659 • Eric Jablin Mayor Carl Sabatello Vice Mayor David Clark Mayor Pro Tem Joseph Russo Council Member Annie Marie Delgado Council Member C CITY OF PALM BEACH GARDENS RECREATION ADVISORY BOARD AGENDA June 30, 2003 Council Chambers — City Hall 7:00 PM 1. Call To Order 2. Roll Call 3. Board Appointments: a. George Schmidt — Regular Member b. Ernest Volonte — Alternate Member 4. Presentation — Golf Course RLI, presented by Dan Reidy, Manager 5. Discussion — Quote from Musco Lighting for driving range lights 6. Discussion - Howell Watkins Middle School Sports Field 7. Capital Plan Priorities From Recreation Impact Fees 8. Parks Update 9. Recreation Update 10. Golf Update 11. Comments by Board Members 12. Comments by the Public 13. Adjourn C City of Palm Beach Gardens Community Services Department 10500 North Military Trail • Palm Beach Gardens, Florida 33410-4698 City Website: htty: / /t)bzft.com Phone: 561- 799 -4133 • Fax: 561- 799 -4134 TO: Ron Ferris, City Manager FROM: Jack Doughney, Community Services Administralb DATE: Thursday, May 29, 2003 SUBJECT: GOLF SERVICES COST EVALUATIONS In an effort to address the City Council's interest about achieving the best cost effective method of operations of the Municipal Golf Course, the staff has prepared an exploratory effort of testing the waters. The method is by issuing a Request for Letters of Interest (RLI) and by advertising the Golf Course for proposals from private providers to bid on providing services ranging from a portion of the operation, such as food and beverage, to the entire operation of the Golf Course including maintenance, lease/lease purchase or out right purchase interest in the operation. • This process, which is ready for advertisement, could be completed within the time frame of June 2003 to October 2003, the beginning of the new fiscal year. Hopefully, that would reduce the cost of operation of the Golf Course from the General Fund. This process would involve the Budget Oversight Committee and the Recreation Advisory Board for their recommendations. This process has been used successfully in gaining operators for segments of golf course activity or the entire golf course enterprise. The results would be compared to the proposed budget for the 2003/2004 fiscal year, which staff has submitted to Finance for City Council funding in October 2003. Please find attached a copy of the potential advertisement for the process along with a sample of the RLI and detailed submission requirements. If you have any questions, please contact our Project Manager Angela Wong @ (561) 799 -4127, or e -mail awong@pbpfl.com. kjq cc: Dan Reidy, Golf Course Manager Christine Tatum, City Attorney Allan Owens, Finance Administrator Patty Snyder, City Clerk • Angela Wong, Project Manager • 2. PRE- SUBMISSION CONFERENCE A pre- submission conference will be held on July 14, 2003 at 9:00 a.m. on site, Municipal Golf Course, 1140 Northlake Boulevard, Palm Beach Gardens, Florida. The purpose of the pre- submission conference is to discus the contents of the Request for Letters of Interest and Proposer's inquiries. SCHEDULE OF EVENTS The schedule of events, relative to this procurement shall be as follows: EVENT DATE (on or by) 1. Issuance of Request for letters of Interest 6/15/03 2. Pre - submission Conference 7/14/03 3. Opening of Letters of Interest 8/14/03 4. Submission Evaluations 8/18-8/22 • 5. Presentations from Short Listed Firms 9/02-9/03 6. Workshop 9/15/03 7. Contract Negotiations 9/18-10/10 8. Award of Contract 10/16/03 The CITY reserves the right to delay scheduled dates and to provide notice to all persons responding to Requests for Letter of Interest. • 11 ( Revised 6/24 • V. ADDITIONAL INFORMATION 1. PALM BEACH GARDENS MUNICIPAL GOLF COURSE OPERATIONS PLAN SERVICES: A. Golf Clubhouse Food and Beverage Services B. Golf Club Professional Services (Teaching / Driving Range) C. Golf Club Pro Shop Operations / Retail D. Golf Course Maintenance of 18 Holes SAMPLE OPTIONS (Not Limited To): A. Partnership Agreement B. Lease / Lease Purchase is C. 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CITY OF PALM BEACH GARDENS 4404 BURNS ROAD • PALM BEACH GARDENS, FLORIDA 33410 -4659 RECREATION DIVISION TO: Recreation Advisory Board Members Eric Jablin Mayor FROM: Cheryl McQuiston Carl Sabatello Administrative Specialist Vice Mayor David Clark Mayor Pro Tern DATE: June 9, 2003 Joseph Russo Council Member Annie Marie Delgado RE: Recreation Advisory Board Meeting Council Member ---------------------------------------------------------------------------------------- The regular Recreation Advisory Board meeting on June 16th has been rescheduled to Monday, June 30, 2003 at 7pm in the Council Chambers, City Hall located at 10500 North Military Trail, Palm Beach Gardens, FL. An Information Packet prior to the meeting will be sent to each Boardmember for review. Please contact this office at 775 -8270 by Friday, June 27th to confirm your attendance. clm Cc: Ron Ferris — City Manager Jack Doughney — Community Services Administrator Patty Snider — City Clerk Leslie Mezie — Deputy City Clerk Joe Russo — Council Member Charlotte Presensky — Recreation Director Mike Kelly — Parks Director r� U