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HomeMy WebLinkAboutMinutes RAB 101705PARKS AND RECREATION ADVISORY BOARD October 17, 2005 Minutes The Parks and Recreation Advisory Board met on October 17, 2005. The meeting was called to order at 7:02 PM in the Council Chambers of the Municipal Complex, located at 10500 North Military Trail, Palm Beach Gardens, Florida, and opened with the Pledge of Allegiance. ROLL CALL Members Present: Robert Premuroso, Tory Buckley, Mary Ann Hedrick, David Lutrin. Carolyn Chaplik, Ernest Volonte and Tim Frohling Members Absent: Philip Milton and Wendy Walker Also Present: Charlotte Presensky - Community Services Divison Director, Mike Kelly - Parks Director, Dan Reidy - Public Facilities Director, Jeff Heinz - Alternate Staff Liaison/Pool Supervisor. II. ADMINISTRATING THE OATH OF OFFICE FOR RE- APPOINTED MEMBERS Deputy City Clerk, Ray Ellis administered the Oath of Office to the Board members that were re- appointed to the Board. They included: Carolyn Chaplik, Maryanne Hedrick and David Lutrin. III. APPROVAL OF MINUTES The Minutes were not approved because there were two (2) statements that the Board wanted researched before signing. Ray Ellis stated that Susan Bell, the Recording Coordinator will research the statements and make any necessary corrections. IV. ITEMS BY STAFF LIAISON Charlotte introduced Tim Frohling as the second alternate of the Board. Tim thanked the Board for allowing him to serve. The Board members welcomed Tim to the Board. V. OLD BUSINESS District Park — Re -Cap Charlotte gave the Board an update of the progress since the District Park public meeting. She said she will be forwarding the audio of the meeting to the County and asking them to add the CD to their files. She is also going to ask them to consider some of the site design comments that the residents made at the meeting. Tory Buckley questioned the agreement that "we have or had" with the County and wanted to know what City Council's stance on this project is. Charlotte stated that she cannot speak for City Council but explained that the agreement for the District Park had a "sun setting" date. To date, City Council has not taken up the issue of the agreement. There was discussion about the original agreement and background of the agreement. Tory asked if the Board can stop discussing the park until City Council makes their decision on how to handle the park agreement. Capital Improvement Plan General Fund Dan Reidy, Public Facilities Director discussed the Capital Improvement Plan for the Golf Course. He stated they will be replacing the original irrigation pump station that is in desperate need of repair. They will also be replacing the above - ground fuel tank. He stated that they have outsourced the food concession to Peas and Carrots Concession Company so they will no longer have the responsibility of the concession stand. The new service will begin on November 15, 2005. He stated that the improvements are contingent on City Council's approval of the proposed five million dollar capital improvement loan. This will affect the following items: 1) Bridge replacement on the golf course. 2) Replacing septic tanks with the city sewer system. 3) Replacing the golf course greens. They would like to go back to the original design and elevations of the greens. This would include reshaping the bunkers, reshaping the mounds; redoing the drainage and irrigation to make this a top quality golf course. They are hoping City Council will look at this at the November 17'h Council meeting. The golf course would have to be shut down for approximately 5 months and they would like to have it ready for next season. There was discussion about the different improvements, the money needed for the projects and the process of proposing improvements to City Council. Charlotte explained that these improvements are potentially tied to a loan and every dollar of the loan is already accounted for. She stated that even though the budget was approved there will still be significant conversation as to whether or not the loan will be approved. There was a question about the yearly memberships that are coming due in November. The City is going to offer 6 month memberships as opposed to a year to allow for the improvements. Tory Buckley asked about the status of the reassignment of the Golf Course Fund from an Enterprise Fund to a Special Revenue Fund. Charlotte stated that the golf course is now in a Special Revenue Fund and is now eligible for impact fees. There have been some fees already allocated for the golf course in this years budget. They are planning on allocating money for expanding the golf course, floating greens and adding shade and benches on the golf course. There was also about $5,000 allocated to expanding the concession area. She explained that Impact fees can only be used if services are being expanded and not just repairing existing facilities. Charlotte continued speaking about the "5 Year Capital Plan ". She stated that next month the priority planning will be re- evaluated. Some of the projects that will be completed this year are: finishing the Burns Road Community Center, Lake Catherine Softball Complex, PGA Park renovations and replacing the pool blanket and filter replacement for the old pool. These items are included in the loan program and are not eligible for impact fees. Once Council decides if the loan will be passed they will then decide what projects will be completed. Impact Funds There was discussion regarding PGA Park and the Master Plan for that park. Charlotte explained that the master planning funds are included in the impact schedule. She stated that master planning typically has to do with impact funds and will be included in the impact fee discussions. There was discussion about $400,000 that is on the impact list for the District Park. Charlotte explained the item is listed as a placeholder and shows intention of wanting to partner with the County on the park. Tory Buckley stated that he would like to see specific information on the loan before agreeing to any improvements. This information would include the amount of the loan, the cost, how it will be funded, the rate and any other information regarding the loan. He feels the Board needs to see this information before deciding if they are going to support it. Charlotte stated that City Council will see all the specifics on the loan but as an advisory board they do not usually get this information. There was further discussion about the loan. Tory's stated that he still has concern over the loan and doesn't understand why the specifics are not available to the Board and would like to see this information before supporting the loan. He feels he cannot make a decision on whether to support the loan without the details. There was further discussion regarding the loan. how the loan came about and how the money will be used. There was also discussion about the condition of PGA Park and the plan to improve the park. Charlotte reiterated that the impact money cannot be use to replace or repair any of the parks but only to expand the park and services. Tory stated that he agrees that all the projects need to be done but he is very concerned and would like to see how the funding is going to affect the economic impact of the City. There was discussion about how staff decides what facilities need replacement and repair and the potential cost of moving forward with these projects now as opposed to waiting to do them in upcoming years. VI. NEW BUSINESS Survey Update Charlotte reported that the survey is going well and they are getting a good response. She asked the Board when they would like to end the survey. She suggested bringing the survey to the Green Market to get more response. The Board decided to do tabulation by the next meeting but leave the survey on the website to see if they get any further response. PGA Park Tour Charlotte discussed setting up a date for the Board to tour PGA Park and other recreation facilities. She asked the board if they are available on Saturday, December 10, 2005 to tour the Golf Course, Tennis Center and a walking tour of PGA Park. She would like to set this as a tentative date and advised the Board that she has to work out the details with the City Attorney. School Inter - Locals — Status Report Charlotte gave the Board a status report on the Inter -local Agreements with the City schools. She explained that the City has inter -local agreements with several of the schools. She used the agreement with Palm Beach Gardens High School as an example. The City maintains their fields and in return they are supposed to allow City activities or classes to take place at the school. There has been a problem when the City tries to use the school's facilities wherein they are not available for the City's use or they want the City to pay to use the facility. She stated that in the next few months staff is going to be reviewing the inter -local agreements to determine if they want to recommend to City Council continuing the agreements. The Howell Watkins Inter -Local Agreement will be coming up for review before this Board in the near future. VII. ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 8:38 P.M. Approval: Robert Premuroso, Chairperson UgE&2LI ��OA Wendy Walker, Vi6J rhairperson To Bu y, Board Mem e Phil Milton, Board Member k, Board r �r f 2 Ernest Vol te, Board Member rau� �&�' Carolyn Ch lik, Board Member David Lutrin, Alternate Board Member Attest: usan Bell, Public Information/ Recording Coordinator