HomeMy WebLinkAboutMinutes BOC 0628071
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BUDGET OVERSIGHT COMMITTEE
JUNE 28, 2007
MINUTES
The Budget Oversight Committee met on June 28, 2007, in the Council Chambers of the
Municipal Complex, located at 10500 North Military Trail, Palm Beach Gardens, Florida.
The meeting was called to order by Harvey Goldberg, Chair, at 8:32 AM.
Roll Call
Members Present:
Harvey Goldberg — Chair
L. Marc Cohn — Vice Chair
Mark Veil- Committee Member
Members Absent:
Martin Cohen - Committee Member
John Chaplik — Committee Member
Also in attendance:
Hal Valeche - Council Liaison, Allan Owens Finance Administrator /Staff Liaison, Mary
Anderson - Pickle Deputy Finance Administrator, Dan Clark City Engineer, Stephen Stepp
Police Chief, Jack Doughney Community Services Administrator, Eric Holdt Information
Technology Administrator, Patricia Snider City Clerk, Pete Berge] Fire Chief, Kara Irwin
Growth Management Administrator, Sheryl Stewart Human Resources Administrator,
Stacy Rundle Assistant to City Manager.
APPROVAL OF MINUTES:
The minutes from April 26, 2007, were approved unanimously by a vote of 3 -0.
2007/2008 BUDGET PROPOSED BUDGET PRESENTATION:
Allan Owens, Finance Administrator /Staff Liaison, presented the current proposed
2007 -2008 budget to the Committee. The summary of the tax reform legislation is a roll-
back of taxes to the fiscal year 2006 -2007 which would require Cities to make an
additional cut of either 3 %, 5 %, 7% or 9% based on performance over the past five years.
Palm Beach Gardens falls into the 5% category. The estimated roll -back rate is 5.4614
mills. After all of the appropriate calculations, a determination was made that a cost
reduction of 2.5 million dollars would be required. Each department was given a target
goal to achieve. The staff reductions included the elimination of 13 full time positions,
one full time position has been reclassified and 7198 hours of part time staffing has been
eliminated. Domestic partner benefits have been eliminated currently and employee
contributions to the HMO and PPO family coverage have been increased by an average
of 30.4 %. Employee recognition programs have been eliminated along with a reduction
in staff travel and training of 30 %. The Economic Development Program has been
eliminated and special City events have been eliminated. The funding for the Honda
Classic has been eliminated and the Fire Community Education and Community
Emergency Response Programs have been eliminated. The impact for operating funds
Budget Oversight Committee Meeting Minutes 062807 Page
I includes a reduction in the Council contingency funds and professional contractual
2 services.
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4 Each department has implemented reductions within their current budgets. The Growth
5 Management and Economic Development Department has reduced their budget by
6 $170,020; Growth Management Administration by $124,075; Planning and Zoning by
7 $149.074. The reduction of the funding for the Honda Classic is approximately $112,622
8 and the City's 501" Birthday Celebration is $114,250. Police Administration has reduced
9 their costs by $397,207 along with a reduction in uniform operations which is $197,335.
10 Police Special Operations have been reduced by $418,699. Fire Administration has
11 reduced costs by $97,244 and Fire Emergency Services are reduced by $388,628.
12 Community Services has reduced costs by $22,505 with a reduction in Construction
13 Services of $109,756. Public Works has implemented reductions of $128,268 with
14 grounds services reductions of $38,044 and $63,182. Recreational service reductions are
15 $109,127. Important dates to note in the upcoming budget calendar are on July 1, 2007
16 the Palm Beach County property appraiser reports the final 2007 valuation; July 2, 2007
17 the report to the Department of Revenue is due as to whether we agree with the 2001 and
18 2006 tax levy information reported; July 13, 2007 the Department of Revenue publishes
19 the final compound annual growth rates; July 19, 2007 the Council meeting takes place to
20 present the budget and set tentative millage. Then in September 2007 two public hearings
21 are to be scheduled.
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23 The Committee was then given the chance to ask questions and present their comments
24 on the budget. Some areas in question concerned the Informational Technology
25 Department and the purchasing of new equipment every four years. It was suggested that
26 the purchasing of refurbished equipment be considered which would also eliminate the
27 costly service contracts. Other questions regarding Worker's Compensation insurance
28 premiums and increases in sanitations costs were also addressed. The Committee also felt
29 that it is important to try to reincorporate employee recognition programs if at all
30 possible. The Committee felt that all of staff's reductions were appropriate. Overall it was
31 the consensus of the Committee to recommend and support the current proposed budget
32 to Council.
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34 A motion was made to support the total proposed 2007 -2008 budget by Committee
35 Member Mark Veil and seconded by Chair Harvey Goldberg and approved unanimously
36 by a vote of 3 -0.
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Budget Oversight Committee Meeting Minutes 062807 Page 2
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ADJOURNMENT:
With no further business to discuss the meeting adjourned at 9:40 a.m.
APPROVED:
l�
Harvey oldberg, Chair
L. Marc Cohn, Vice Chair
J n Chaplik, Committee Member
r
Martin Cohen, Committee Member
r
Ma { Veil, Committee Member
Attest:
Patricia Snider, CMC
City Clerk
NOTE: These summary minutes are prepared in compliance with 286.011 F.S. and are
not verbatim transcripts of the meeting. A verbatim audio recording is available from the
Office of the City Clerk.
All referenced attachments on file in the City Clerk's office.
Budget Oversight Committee Meeting Minutes 062807 Page
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