HomeMy WebLinkAboutMinutes CAB 060607I Community Aesthetics Board
2 June 6, 2007
3 Minutes
4
5 The Community Aesthetics Board met on June 6, 2007. The meeting was called to order
6 by Chair William Olsen at 5:32 p.m. in the Council Chambers of the Municipal Complex
7 located at 10500 North Military Trail, Palm Beach Gardens, Florida, and was opened
8 with the Pledge of Allegiance.
9
10 I. ROLL CALL
11 Members Present:
12 William Olsen - Chair
13 Gail Vastola — Vice Chair
14 Terence Brady
15 Sherry Levy
16 Donna Wisneski
17 Cable Neuhaus — (1" Alt.)
18 David Anderson — (2"d Alt.)
19
20 Also Present:
21 Jody Barnett, Council member and Council Liaison
22 Mark Hendrickson, Staff Liaison, City Forester
23 Christine Tatum, City Attorney
24 Patricia Snider, City Clerk
25 Kara Irwin, Growth Management Administrator
26
27
28 IL APPROVAL OF MINUTES
29 The minutes from March 29, 2007 and May 2, 2007 were approved by a vote of 7 -0.
30
31
32 III. ITEMS BY COUNCIL LIAISON:
33 There were no items by Council Liaison.
34
35
36 IV. ITEMS BY STAFF LIASION:
37 There were no items by staff liaison.
38
39
40 V. OLD BUSINESS:
41 Mark Hendrickson, City Forester, Staff Liaison, introduced Christine Tatum, City
42 Attorney and Patricia Snider, City Clerk and explained to the board that a presentation
43 was being made on the Sunshine Law.
44
45
46
Community Aesthetics Board Meeting Minutes 060607 Page 1
I VL NEW BUSINESS:
2 Christine Tatum, City Attorney, gave a presentation to the board on the Sunshine Law.
3 An overview of the Board and Committee system, public records law and ethics and
4 financial disclosures.
5
6 The City Attorney began her presentation with an overview of the formation of the
7 Boards and Committees and Ordinance 14, 2004. The purpose of Boards and Committees
8 is to ensure input from residents on important City issues so the City Council relies on
9 citizen volunteer boards to serve as advisors. Ordinance 17, 2004 was adopted in order to
10 streamline and coordinate the function of all City Boards and Committees. Two other
11 implementing Resolutions were also adopted. Ordinance 17, 2004 revised all existing
12 code sections relating to Boards and Committees. This Ordinance adopted new uniform
13 procedures for all Boards and Committees and required new appointments effective
14 October 1, 2004. At this time, five Boards and two Committees were created. The City
15 Attorney explained to the Board the difference between a Board and a Committee. A
16 board is adopted by Ordinance and is deemed to be permanent; whereas a Committee is
17 adopted by Resolution and is deemed to be temporary. The purpose of the Community
18 Aesthetics Board is to provide recommendations to the City Council with a broad outlook
19 towards present and future community improvements which aesthetically enhance the
20 neighborhoods and open space within the City. The powers and duties of the Board were
21 also reviewed. The Board, at the request of Council, will review and provide
22 recommendations on public roadway beautification projects; approve community and
23 neighborhood improvement grant applications; review and provide recommendations on
24 public environmental projects; issue beautification and/or environmental awards;
25 represent the City as the official "Tree Board" in developing a comprehensive community
26 tree management plan for the care of trees on public property; report to the City Council
27 as requested on special projects relating to community aesthetics and open space.
28
29 The Community Aesthetics Board will consist of seven regular members and two
30 alternates. Meetings shall be held at the call of the chair and convene no less than four
31 times per year. If a quorum which consists of four members is not present, the meeting
32 shall be cancelled. The rules of attendance were reviewed. Any board member who is
33 unable to attend a meeting shall notify the staff liaison. The staff liaison will notify the
34 City Clerk of any member's absence. Any member who is absent from three consecutive
35 meetings or 25% of the meetings within a 12- month - period shall be automatically
36 removed from the board. This shall cause a vacancy to exist.
37
38 SUNSHINE LAW:
39 This was founded as a provision of the Florida Constitution and approved by voters in
40 1992. The Sunshine Law applies to all elected and appointed Boards. The three basic
41 requirements are: meetings of public Boards must be open to the public, reasonable
42 notice of the meeting must be given and minutes must be taken. This law applies to any
43 gathering of a Board whether formal or informal, or two or more board members of the
44 same board to discuss any matter on which foreseeable action will be taken by the board.
45 Public meetings cannot be held at any facility which discriminates on the basis of sex,
46 age, race, creed, color, origin, economic status or which unreasonably restricts public
Community Aesthetics Board Meeting Minutes 060607 Page 2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
access. The use of phones, written correspondence and a -mails are subject to the
requirements of the Sunshine Law,
PUBLIC RECORDS:
Chapter 119, Florida Statues. Public records is defined as all papers, letters, maps, books,
tapes, photos, films and sound recordings which are made or received in connection with
the transaction of the official business by any agency. All correspondence and e-mail
made or received by a Board or Committee member in connection with the business of
the Board or Committee are public records. A copy of all correspondence or e-mail
received directly by a Board or Committee member should be forwarded immediately to
the City Clerk. All requests for a public record should be forwarded to the City Clerk's
office.
ETHICS AND FINANCIAL DISCLOSURE:
Chapter 12 Florida Statue the Code of Ethics for Public Officers and Employees applies
to members of the advisory boards. The City Council established a conflict of interest
policy in Resolution 55, 1995. The Community Aesthetics Board is not required to file a
financial disclosure form.
VOTING ISSUES:
All members present at a meeting must vote unless there is or appears to be a possible
conflict of interest under the Code of Ethics. If a member abstains from voting due to a
conflict, Form 8B must be completed and filed. If at any time a member has concerns
about a potential conflict of interest, they may contact the City Attorney at 7994138.
The board ultimately decided that they would go out on an individual basis and take
photos to be brought back and discussed on a particular site project.
There will be no meeting in July due to the 4a` of July holiday.
VII. COMMENTS BY THE PUBLIC
There were no comments from the public.
(The rest of this page intentionally left blank)
Community Aesthetics Board Meeting Minutes 060607 Page 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
V11I. ADJOURNMENT
With no further business to discuss the meeting adjourned at 6:32 p.m.
APPROVED: � ) 1J��� , ' VI
C aqke y
William Olsen, Chairperson
Gail Vastola, Vice Chairperson
Terence Brady, Board Member
Levy,
Wisneski, Board Member
Cable Neuhaus, 1" Alternate
David Anderso�23ltematie��
,
Attest:
X
Patricia Snider, CMC
City Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim
transcripts of the meeting. A verbatim audio record is available from the Office of the City Clerk.
All referenced attachments on file in the City Clerk's office.
Community Aesthetics Board Meeting Minutes 060607 Page 4