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PARKS & RECREATION ADVISORY BOARD
REGULAR MEETING
AUGUST 20, 2007
MINUTES
1. Call to Order
The Regular Meeting of the Parks & Recreation Advisory Board of the City of Palm Beach
Gardens, Florida, was called to order at 7:00 P.M. in the Council Chambers of the Municipal
Complex, 10500 North Military Trail, Palm Beach Gardens, Florida.
2. Pledge of Allegiance
At this time Robert Premuroso asked for a moment of silence in remembrance of Amanda
Buckley. He commented on how instrumental Tory Buckley has been on this Board and
other sports - related boards due to Amanda's involvement in sports throughout the years.
3. Ro11Call
Members Present: Robert Premuroso, Chair
Tory Buckley, Vice Chair
Dr. Carolyn Chaplik
Ernest Volonte
Wendy Walker — arrived at 7:04
Tim Frohling, 1 st Alternate
Arnie Schneider, 2nd Alternate — arrived at 7:07
Members Absent: Philip Milton
Mary Anne Hedrick
Also Present: David Levy, Vice Mayor, Council Liaison
Charlotte Presensky, Recreation Director, Staff Liaison
Tim Kasher, Recreation Superintendent, Alternate Staff Liaison
Mike Kelly, Parks Director
4. Auuroval of Minutes
• The minutes for the meeting of May 21, 2007 were approved by a unanimous 5 -0
vote.
5. Items By Staff Liaison
Charlotte Presensky, Recreation Director, Staff Liaison
• Announced she has moved back to Burns Road Recreation Center and thanked Tim
Kasher for his support as Interim Director.
• Dr. Carolyn Chaplik asked about the minutes from the Land and Water
Conservation Fund Grant Funding for PGA National Park. It was explained they
were part of the minutes just approved. They did not need to be separate since no
official vote was taken.
Parks and Recreation Board Advisory Meeting Minutes
08.202007
Page 1
I • The grant form was presented as part of the paperwork submitted and regular
2 meetings were treated separately and opened and closed individually.
3 • Tim Kasher, Recreation Superintendent, announced approval of the grant at the
4 State level of $91,000. Federal papers now have to be completed. The state will
5 forward those.
6
7 6. Comments By Council Liaison
8 • David Levy, Vice Mayor, Council Liaison, reported that a moment of silence was
9 requested by Mayor Russo and the City Manager in remembrance of Amanda
to Buckley.
11
•
Suggestions were requested for how Amanda's memory can be memorialized and
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honored for the important role she played in the community.
13
•
Naming one of the softball fields after Amanda was suggested.
14
•
Vice Mayor Levy directed his comments directly to Tory Buckley and expressed the
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condolences of the entire Council and offered support to the family in the firture.
16
17 7.
Old Business
18
PGA National Park Planning, Zoning and Appeals Board (PZAB) Process — Update.
19
•
Charlotte Presensky, Recreation Director, Staff Liaison, reported that a
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Development Review Committee (DRC) meeting was held with staff. Plans were
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presented and reviewed against City codes for sufficiency.
22
•
Next step in the process is a PZAB advertised public meeting in September.
23
•
Most public comments have been regarding parking Northbound towards
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Lexington Green by the softball field.
25
•
Parking has been modified and landscaping added.
26
•
Additional parking will be acquired in other areas.
27
•
Resident's issues and the parking lot lights have been addressed.
28
•
Chairperson inquired if Parks and Recreation Advisory Board (RAB) members
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should attend the public meeting. Ms. Presensky stated it would be beneficial to
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have input from this committee.
31
32 8. New Business
33 Charlotte Presensky, Recreation Director, Staff Liaison, reported the following:
34 • City applies for the Florida Recreation Development Assistance Program
35 ( FRDAP) Grant Program annually.
36 * Three meetings must be held to receive extra points — one citizen group meeting,
37 one publically noticed meeting and one advisory group meeting.
38 • Elements included in the grant were reviewed
39 • Comments were requested.
40 • Close to a million dollars has been brought in to the City through the FRDAP
41 process to date. The money is matched by impact fees.
42 • Plans were presented with a PowerPoint ® presentation.
43 — PGA National Park FRDAP Grant Application
Parks and Recreation Board Advisory Meeting Minutes Page 2
08.20 -2007
I
o
Area boundary map being submitted to the State to show the area of the
2
park outlined in the grant. Certain elements in the park score higher than
3
others.
4
o
Extra points are awarded when the renovated open field elements are
5
called soccer and the other football.
6
o
Playground, picnic pavilions, restrooms and one of the baseball fields are
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captured for this grant, which should score 108 points, putting us high on
8
the list. If they give us $200,000, impact fees will be used to fund it.
9
o
Applications are submitted in September, grants awarded in March and
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paperwork sent out in July. The process takes almost one full year.
11
o
Input from staff has improved the scoring, improving the chances of
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receiving the grant.
13
— Lilac Park FRDAP Grant Application
14
o
Two years ago a $200,000 State grant was received that helped fund the
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walking trail.
16
o
Another $200,000 State grant from last year went to fund the playground
17
with pavilions and shade areas.
18
o
Extra points are earned by showing raw land, as depicted on the boundary
19 map.
20 o Added elements included are a fishing pier on the lake, a micro soccer
21 field, a playground targeted for the 10- to 12- year-old age group,
22 extension of the exercise trail to one mile, additional restrooms, hiking
23 trail, picnic area, and a half basketball court.
24 o Additional parking will be added.
25 o Discussion ensued regarding parking, lighting, length of the walking trail,
26 and expanding the dog park to provide a training area for the Police
27 Department K -9's.
28 o PGA rational funds are in place this year and Lilac will be in place next
29 year and are both supported through impact fees.
30
31 9. Old Business
32 • Recreation
33 — Tim Kasher, Recreation Superintendent, welcomed Charlotte back.
34 o Summer camp is over.
35 o Themed camps that appeal to the older age groups are being considered
36 for future years.
37 o Community Services staff heard a speaker who addressed change and the
38 affects on how services are provided to the public. The reliance on general
39 funding must be reduced, revenue increased and operations streamlined.
40 o Recreation Department has positions that are completely supported by the
41 revenues the department generates each year.
42 o Charlotte Presensky, Recreation Director, stated that half of the Recreation
43 income is derived from revenue.
44 o Burns Road Community Center is closed for annual renovations, however,
45 fall registrations are still being held at the pool. All classes were outlined
46 in the new Signature City magazine that went out.
Parks and Recreation Board Advisory Meeting Minutes Page 3
08.202007
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• Parks
Mike Kelly, Parks Director, reported:
• Currently working on renovations at parks at this time. Soccer is open.
Mirasol will open shortly.
• Gardens Park, fields 5 and 6 got new infield grass.
• Contribution of $12,000 received from the Baseball Association to help
defray the costs of concrete in the batting cages.
• Matt Maggiore, summer intern, helped design flyers for all the parks and
they are now available on line.
• Matt also worked with Julius Barone, Crime Prevention Officer, City of
Palm Beach Gardens Police Department, on a Crime Prevention Through
Environmental Design (CPTED) evaluation to retrofit existing buildings
— specifically signage and illumination.
• Signage will be displayed to help safeguard residents regarding valuables
left in automobiles.
• Responded to questions from the Board regarding baseball nets and
fencing.
• Golf
— Tim Kasher, Recreation Superintendent, reported on behalf of Dan Reidy,
Operations Director, Public Facilities.
o Golf course is closed August 20-23, 2007 to conduct annual
maintenance.
o Clubhouse will be treated for termites and a new roof will be installed.
o Request for Proposal (RFP) was awarded for the concession stand.
10. Comments By Public
None.
11. Comments By Board
• Ernest Volente commented about an article in the Parks and Recreation magazine
regarding dog parks. Inquired if a dog park can be put in PGA Park.
• Charlotte Presensky reported that it would be considered South of the softball
area.
• Tory Buckley thanked everyone for their support during this difficult time.
(The remainder of this page intentionally left blank)
Parks and Recreation Board Advisory Meeting Minutes
0820.2007
Page 4
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12. Adiournment
There being no further business, the meeting was adjourned at 8:42 p.m.
APPROVED:
�.
Tlnl�ort Urs>m�irnen f'lhair
Philip Milton, Regular Member
Ernest Vol6nte, Regular Member
Wendy Walker, Regular Member
Submitted by:
Patricia. Snider, CMC, City Clerk
Note: These action minutes are prepared in compliance with 286.011 F.S. and are not verbatim
transcripts of the meeting. A verbatim audio record is available from the Office of the City Clerk.
All referenced attachments are on file in the City Clerk's office.
Parks and Recreation Board Advisory Meeting Minutes
0820.2007
Page 5