HomeMy WebLinkAboutMinutes Council 012998CITY OF PALM BEACH GARDENS
CITY COUNCIL
WORKSHOP MEETING
JANUARY 29, 1998
The January 29, 1998, Workshop Meeting of the City Council of the
City of Palm Beach Gardens, Florida, was called to order at 6:30 p.m.
in the City Council Chambers of the Municipal Complex located at
10500 North Military Trail, Palm Beach Gardens, Florida; and opened
with the Pledge of Allegiance to the Flag.
ROLL CALL: The following elected officials were found to be in attendance: Mayor
Joseph R. Russo, Vice Mayor Lauren W. Furtado, Councilwoman
Linda Monroe, Councilman Eric Jablin and Councilman David Clark.
PRESENTATIONS:
Municipal Complex Update City Manager Herakovich stated that representatives from Architect
Design Group were in attendance tonight to present a progress report
and review specifics of the layout of the municipal complex and
answer any questions.
Kevin Ratigan with Architects Design Group presented the Council
with an agenda of the items to be discussed. The first item on the
agenda was the status of the project and an update, second item were
issues associated with the council assembly chamber, minority
business bidding process and the roof. Mr. Ratigan stated that Bill
Mignogna the construction manager was in attendance and Paul
Friedman, Management Administrator, who would discuss the
minority bidding procedures.
Mr. Ratigan stated that the schedule had been revised after a meeting
with staff and the construction manager. He stated that staff would
be reviewing the work in more detail for the City. Mr. Ratigan stated
that the schedule was generated in order to start the recreation facility
after the season ends using that as the drop dead date to began
construction, and also to determine the time frame for issuance of
permits in order to have them in place before the start of construction.
Mr. Ratigan stated that the formal submittal to Planning and Zoning,
which will be reviewed by the Development Review Committee at
February 3, 1998 meeting, would be presented to the Planning and
Zoning Commission at the February 10, 1998 meeting. Mr. Ratigan
stated that they would like to return to the City Council on February
• 19 or February 26 for site plan approval. Mr. Ratigan stated that an
• CITY COUNCIL WORKSHOP 1/29/98 Page 2
update of the documents have been submitted to Bill Mignogna's firm
for review. He stated that Mr. Mignogna assessed that the documents
were between 75% and 80% complete. Mr. Ratigan stated that the
project should be issued for bid by the end of March. Mr. Ratigan
stated that the firm had met with City Attorney Bill Hyland to discuss
the construction contract. Mr. Ratigan stated they would like to
present the Council with a contract to award construction for approval
at the beginning of May and after award of the contract, began
construction of the baseball fields the first of June.
In response to a questions by Mayor Russo, Mr. Ratigan stated that
the tennis courts would be lost the end of May and that the baseball
fields should be completed by the end of December. He stated that
barring any unforeseen disasters, the baseball fields should be
completed by the end of December.
In response to a question by Mayor Russo, Mr. Ratigan stated that the
bid would be bid as one contract. He stated that they would consider
asking for separate bid prices for the recreation facility improvements
so that if the bid came in over budget, construction on the recreation
facility would not be delayed.
In response to a question posed by Councilwoman Monroe, Mr.
Ratigan stated that the staging area would house construction trailers,
plumbing and electrical contractor's stock material, construction steel,
as well as other materials.
In response to a question by Councilwoman Monroe, Mr. Ratigan
stated that one of the possible uses for the church would be to house
fire department staff in order to vacate the fire station which would
allow the contractor to go in and complete the fire station without
having to work around existing operations.
City Manager Herakovich stated that staff would continue to look at
alternatives for keeping the existing tennis courts at their current
location longer as long as possible.
William Mignogna, construction manager, stated that if the staging
area were separate from the construction site, it would add dollars to
the budget.
iVice Mayor Furtado expressed her dissatisfaction with staff for not
planning ahead for the relocation of the tennis programs and other
• CITY COUNCIL WORKSHOP 1/29/98 Page 3
services that may have to be dislocated during the construction. She
stated that the City of Palm Beach Gardens is a recreation oriented
community and that these issues should have been addressed earlier
in the planning process. Vice Mayor Furtado stated that she does not
want to see any more mayor issues arise that have not been planned
for and that we should not make commitments to residents that can
not be kept.
City Manager Herakovich stated that monthly updates of the
municipal complex would be included in the monthly report to the
Council. Ms. Herakovich also stated that until the geometry of the
site was established, the boundaries of the site were not known. She
stated that staff and the architects had gone through a survey process
and prepared a legal description of the site. Ms. Herakovich stated
that until overlays were prepared, there was no way of knowing how
things would fit on the site.
Kevin Ratigan stated that different scenarios would be looked at as the
project evolved and that construction of the municipal complex was
• a complicated project.
Mayor Russo stated that the Council would like staff to provide an
update on the project at each Council meeting.
City Manager Herakovich stated that once the phasing project had
been determined that staff would add the monthly update of the
municipal complex as an item on the agenda.
Dale Caippetti presented the Council with a diagram and description
of the proposed Council assembly room and also provided an update
on the Council assembly functional plan including the arrival/gathering
entry, assembly entrance, Council dais, audio /visual control, presenter
options, assembly and large video display.
RECESS: The City Council recessed the Council Workshop at 7:45 p.m.
RECONVENE: The City Council reconvened the Council Workshop at 8:57 p.m.
Kevin Ratigan stated that at the last meeting with the Council they had
presented some advantages and disadvantages with the clay tile roof,
S- shaped metal roof and concrete roof. He stated that ADG had
proceeded with the construction documents detailing the roof around
the clay tile roof.
• CITY COUNCIL WORKSHOP 1/29/98 Page 4
In response to a question by Councilman Clark, Mr. Ratigan stated
that he believed that the budget would allow for the clay tile and
recommended that the Council bid the s- shaped metal roof as an
alternate.
After much discussion regarding the different types of roof tiles, it was
the consensus of the City Council to bid the clay tile in the base bid
and to bid the s- shaped metal roof as an alternate.
MINORITY BUSINESS Paul Friedman, Management Administrator, stated that the
Construction Manager, legal staff and MCAT discussed the minority
bidding process of the project and recommends that there be an
excerpt within the RFP that would state "the encouragement for all
general contractors to utilize certified and registered minority women
and black businesses for the construction of this project."
CONSTRUCTION
MANAGER Bill Mignogna stated that they his firm was in the process of reviewing
the drawings and specification of the RFP.
• ADJOURNMENT: There being no fort r business to discuss, the meeting was adjourned
at 10:15 p.m.
APPROVAL:
9AI(bb SItPH R�RUSSO
VICE MAYOR LAUREN W. FURTADO
CON
ATTEST:
CINDY HAfVEY, DEPUT CITY CLERK