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HomeMy WebLinkAboutMinutes Council 012998CITY OF PALM BEACH GARDENS CITY COUNCIL WORKSHOP MEETING JANUARY 29, 1998 The January 29, 1998, Workshop Meeting of the City Council of the City of Palm Beach Gardens, Florida, was called to order at 6:30 p.m. in the City Council Chambers of the Municipal Complex located at 10500 North Military Trail, Palm Beach Gardens, Florida; and opened with the Pledge of Allegiance to the Flag. ROLL CALL: The following elected officials were found to be in attendance: Mayor Joseph R. Russo, Vice Mayor Lauren W. Furtado, Councilwoman Linda Monroe, Councilman Eric Jablin and Councilman David Clark. PRESENTATIONS: Municipal Complex Update City Manager Herakovich stated that representatives from Architect Design Group were in attendance tonight to present a progress report and review specifics of the layout of the municipal complex and answer any questions. Kevin Ratigan with Architects Design Group presented the Council with an agenda of the items to be discussed. The first item on the agenda was the status of the project and an update, second item were issues associated with the council assembly chamber, minority business bidding process and the roof. Mr. Ratigan stated that Bill Mignogna the construction manager was in attendance and Paul Friedman, Management Administrator, who would discuss the minority bidding procedures. Mr. Ratigan stated that the schedule had been revised after a meeting with staff and the construction manager. He stated that staff would be reviewing the work in more detail for the City. Mr. Ratigan stated that the schedule was generated in order to start the recreation facility after the season ends using that as the drop dead date to began construction, and also to determine the time frame for issuance of permits in order to have them in place before the start of construction. Mr. Ratigan stated that the formal submittal to Planning and Zoning, which will be reviewed by the Development Review Committee at February 3, 1998 meeting, would be presented to the Planning and Zoning Commission at the February 10, 1998 meeting. Mr. Ratigan stated that they would like to return to the City Council on February • 19 or February 26 for site plan approval. Mr. Ratigan stated that an • CITY COUNCIL WORKSHOP 1/29/98 Page 2 update of the documents have been submitted to Bill Mignogna's firm for review. He stated that Mr. Mignogna assessed that the documents were between 75% and 80% complete. Mr. Ratigan stated that the project should be issued for bid by the end of March. Mr. Ratigan stated that the firm had met with City Attorney Bill Hyland to discuss the construction contract. Mr. Ratigan stated they would like to present the Council with a contract to award construction for approval at the beginning of May and after award of the contract, began construction of the baseball fields the first of June. In response to a questions by Mayor Russo, Mr. Ratigan stated that the tennis courts would be lost the end of May and that the baseball fields should be completed by the end of December. He stated that barring any unforeseen disasters, the baseball fields should be completed by the end of December. In response to a question by Mayor Russo, Mr. Ratigan stated that the bid would be bid as one contract. He stated that they would consider asking for separate bid prices for the recreation facility improvements so that if the bid came in over budget, construction on the recreation facility would not be delayed. In response to a question posed by Councilwoman Monroe, Mr. Ratigan stated that the staging area would house construction trailers, plumbing and electrical contractor's stock material, construction steel, as well as other materials. In response to a question by Councilwoman Monroe, Mr. Ratigan stated that one of the possible uses for the church would be to house fire department staff in order to vacate the fire station which would allow the contractor to go in and complete the fire station without having to work around existing operations. City Manager Herakovich stated that staff would continue to look at alternatives for keeping the existing tennis courts at their current location longer as long as possible. William Mignogna, construction manager, stated that if the staging area were separate from the construction site, it would add dollars to the budget. iVice Mayor Furtado expressed her dissatisfaction with staff for not planning ahead for the relocation of the tennis programs and other • CITY COUNCIL WORKSHOP 1/29/98 Page 3 services that may have to be dislocated during the construction. She stated that the City of Palm Beach Gardens is a recreation oriented community and that these issues should have been addressed earlier in the planning process. Vice Mayor Furtado stated that she does not want to see any more mayor issues arise that have not been planned for and that we should not make commitments to residents that can not be kept. City Manager Herakovich stated that monthly updates of the municipal complex would be included in the monthly report to the Council. Ms. Herakovich also stated that until the geometry of the site was established, the boundaries of the site were not known. She stated that staff and the architects had gone through a survey process and prepared a legal description of the site. Ms. Herakovich stated that until overlays were prepared, there was no way of knowing how things would fit on the site. Kevin Ratigan stated that different scenarios would be looked at as the project evolved and that construction of the municipal complex was • a complicated project. Mayor Russo stated that the Council would like staff to provide an update on the project at each Council meeting. City Manager Herakovich stated that once the phasing project had been determined that staff would add the monthly update of the municipal complex as an item on the agenda. Dale Caippetti presented the Council with a diagram and description of the proposed Council assembly room and also provided an update on the Council assembly functional plan including the arrival/gathering entry, assembly entrance, Council dais, audio /visual control, presenter options, assembly and large video display. RECESS: The City Council recessed the Council Workshop at 7:45 p.m. RECONVENE: The City Council reconvened the Council Workshop at 8:57 p.m. Kevin Ratigan stated that at the last meeting with the Council they had presented some advantages and disadvantages with the clay tile roof, S- shaped metal roof and concrete roof. He stated that ADG had proceeded with the construction documents detailing the roof around the clay tile roof. • CITY COUNCIL WORKSHOP 1/29/98 Page 4 In response to a question by Councilman Clark, Mr. Ratigan stated that he believed that the budget would allow for the clay tile and recommended that the Council bid the s- shaped metal roof as an alternate. After much discussion regarding the different types of roof tiles, it was the consensus of the City Council to bid the clay tile in the base bid and to bid the s- shaped metal roof as an alternate. MINORITY BUSINESS Paul Friedman, Management Administrator, stated that the Construction Manager, legal staff and MCAT discussed the minority bidding process of the project and recommends that there be an excerpt within the RFP that would state "the encouragement for all general contractors to utilize certified and registered minority women and black businesses for the construction of this project." CONSTRUCTION MANAGER Bill Mignogna stated that they his firm was in the process of reviewing the drawings and specification of the RFP. • ADJOURNMENT: There being no fort r business to discuss, the meeting was adjourned at 10:15 p.m. APPROVAL: 9AI(bb SItPH R�RUSSO VICE MAYOR LAUREN W. FURTADO CON ATTEST: CINDY HAfVEY, DEPUT CITY CLERK