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HomeMy WebLinkAboutMinutes Council 072197CITY COUNCIL WORKSHOP MEETING JULY 21, 1997 The July 21, 1997, Workshop Meeting of the City Council of the City of Palm Beach Gardens, Florida, was called to order at 6:30 P.M. in the Training Center of the Weiss School located on Burns Road, Palm Beach Gardens, Florida; and opened with the Pledge of Allegiance to the Flag. ROLL CALL The roll was called by the Deputy City Clerk, and the following elected officials were found to be in attendance: Mayor Joseph R. Russo, Councilwoman Linda Monroe, and Councilman Eric Jablin. Vice Mayor Lauren Furtado and Councilman David Clark were not in attendance. PRESENTATION BY ADG Kevin Ratigan of Architects Design Group presented a conceptual plan for the proposed buildings to the City Council and detailed the amendments made to what was previously shown to the City Council. Mr. Ratigan stated that the master plan had been previously approved by the City Council with few amendments, and the architecture of the building still needed further work. Mr. Ratigan stated that because the proposed buildings were over budget, revisions were made to the site. Mr. Ratigan stated that there was more demolition than originally thought and the CITY COUNCIL WORKSHOP MEETING, 7121197 2 configuration of the baseball diamonds were underestimated. Mr. Ratigan stated that the reviewed Phase I parking as opposed to Phase H parking. Some of the parking was reduced, still allowing access to the fields, however, the outer band of parking was deleted. Mr. Ratigan explained that this amendment allowed for 451 parking spaces in the initial phase instead of 761, saving $350,000 +. Mr. Ratigan stated that there were existing lighting poles on the fields and they would be evaluating specific lighting systems. City hall would be demolished and the estimators thought the dirt would need to be hauled off, however, Mr. Ratigan stated they would look at using that dirt as fill over the whole area of the site, which would also save money. Mr. Ratigan stated that the intent of the grading plan would be redefined, however, only 6 of the 8 baseball fields may be lit. The adjustments suggested by Mr. Ratigan would lower the cost estimate around $400,000.00. Mayor Russo expressed his concern that City Hall may need the additional parking. In response to Mayor Russo, Mr. Ratigan stated that the budget was $500,000 off from a budget of $1,500,000.00 in terms of site work. Mr. Ratigan stated that changes were also made to the building to reduce the costs Mr. Ratigan stated that the apron for the fire station needed to be concrete instead of asphalt. Mr. Ratigan stated that the original CITY COUNCIL WORKSHOP MEETING, 7121197 3 plans were over the square footage for the building and they took the double series of exterior cover and interior area and have now developed an undercover exterior leading to the one -stop shopping permitting service. Mr. Ratigan explained the change in dimensions of the lobby and entranceway. All the glass along the first floor of the building Mr. Ratigan displayed a plan of the new elevation. Mr. Ratigan stated that the budget for the building was $3,717,450 and current plans are budgeted at 3,740,000. Mr. Ratigan stated that they would prefer not to dip into the furnishing budget and felt that it was too early to take money from that budget. There would be 2 more cost estimates before the final costs are estimated. In response to the Council, Mr. Ratigan stated that present plans are for a clay tile roof. Mayor Russo emphasized that he did not expect this project to go over budget. Mr. Ratigan stated that they develop alternatives that can be bid, i.e. the material used for the roof, with the Council making the final decision. Amendments to the Police Station were reviewed Councilwoman Monroe asked that the east side of the municipal complex include some arches to add more character. Mr. Ratigan agreed that this could be done. Mr. Ratigan handed out a spread sheet of the amendments and the savings realized with each CITY COUNCIL WORKSHOP MEETING, 7/21/97 4 amendment. Mr. Ratigan stated that their next meeting with the City Council would discuss the landscaping plans and budget. Mr. Ratigan stated that with the amendments shown to the City Council today, they were approximately $300,000 over budget. Mayor Russo stated that he wanted to come in under budget and expressed his concern that there was not a full Council attendance at this meeting. City Manager Herakovich stated that the two members not in attendance would be contacted by her to be brought up to date on the amendments suggested and this item could be placed on the next regular City Council Regular Meeting Agenda. Mr. Radigan agreed that he would leave the site drawings for the City Manager to review with Vice Mayor Furtado and Councilman David Clark. Mr. Radigan stated that once the direction was received to proceed with the construction drawings, they would provide the Council with an updated cost estimated at 50% complete drawings and 90% complete drawings. Councilwoman Monroe stated that she still felt that the water features should be eliminated from the plan because of liability issues. It was the consensus of the Council that the water features would be eliminated. ADJOURNMENT There being no further business to discuss, the meeting was CITY COUNCIL WORKSHOP MEETING, 7121197 adjourned at 9:15 P.M. APPROVAL APPROVAL MAYOR JOSEPH R.RUSSO L/ VICE MAYOR LAUREN FURTADO COUT$MWOMAN LINDA MONROE J � COUNCILMAN E�IC JA$LIN COUNCILMAN DAVID CLARK ATTEST: RUTH GATT, SECRETARY