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HomeMy WebLinkAboutMinutes P&Z 102897CITY OF PALM BEACH GARDENS . PLANNING AND ZONING C0bZ1ISSION October 28, 1997 MINUTES The Regular Meeting of the Planning and Zoning Commission of the City of Palm Beach Gardens, Florida, was called to order by Chair Diane Carlino at 7:30 P.M. in the Assembly Room at the Municipal Complex, 10500 North Military Trail, Palm Beach Gardens, Florida, and opened with the Pledge of Allegiance to the Flag. There were no items by the Growth Management Director. There were no items by the City Council Liaison. APPROVAL OF MINUTES Minutes of September 2 - Bill Mignogna made a motion to approve the minutes as submitted. John Nedvins seconded the motion, which carried by 4 -0 vote. Mr. Jones abstained. Minutes of September 23 - Bill Mignogna pointed out an error on page four which stated the motion carried by unanimous 4 -3 vote, and requested that the word "unanimous" be removed. Bill Mignogna made a motion to approve the minutes as amended. John Nedvins seconded the motion, which carried by 4 -0 vote. Mr. Glidden abstained. The roll was called by Planner Ed Tombari, Secretary for the meeting. Chair Diane Carlino Chair Elect William Mignogna John Glidden Christopher Jones John Nedvins Thomas Paganini e Joel Channing Also present at the meeting were City Manager Bobbie Herakovich, Assistant City Manager Greg Dunham, City Attorney Carole Wallace, Principal Planner Marty Minor, and Planner Edward Tombari. Planning & Zoning Commission Minutes ® October 28, 1997 Planned Community Development (FjM)_: Jim Barnes, agent, is requesting the approval of an amendment to the approved PCD. The amendment would allow for a 22, 137 square foot increase in the size of the North County Courthouse and Government Center building (Parcel 1), as approved by petition PCD- 94 -04. The amendment would also provide for the enlargement of two (2) parcels within the PCD. The North County Government Center Planned Community Development is generally located southwest of the intersection of PGA Boulevard and Campus Drive (5- 42S-43E) . Planner Ed Tombari reviewed the staff report, which he explained should have been dated October 28, 1997 instead of November 6, 1997. Chair Carlino announced that Commission member Tom Pastore was now present at the meeting. One of the Commission members questioned why traffic stacking at the west bound entrance into the parcel was acceptable for this project when similar situations had not been acceptable. The response was that this issue should be addressed by the engineers. Jim Barnes, agent for the petitioner, suggested that the petitioner and staff could work out a solution to the stacking issue before presentation of their detailed site plan approval. Mr. Barnes requested that staff recommendations (1) and (2) be accomplished before City Council approval rather than before scheduling a City Council meeting. The petitioner was requested to add the additional square footage requested to the master plan. Discussion ensued. Mr. Barnes submitted photographs depicting that an area on Fairchild Avenue had been cleaned up. Chair Carlino declared the Public Hearing open. Hearing no comments from the public, Chair Carlino declared the Public Hearing closed. Mr. Glidden made a motion to approve Petition PCD -96 -02 with the following conditions: (1) Prior to scheduling this petition for review by city council, the petitioner shall amend the site plan to provide the information requested in items number 1 and 3 of the memo dated October 23, 1997 by Assistant City Engineer Tammy Jacobs. (2) All conditions in Section 2 of Ordinance 18, 1995 shall remain in full force and effect following the approval of the PCD amendment. (3) Condition number 10 of Ordinance 18, 1995, Section 2, shall be revised to state "The provision for water qualitx treatment of the runoff from the existing parking lot serving the North County Courthouse shall be accomplished by exfiltration trench and dry retention. (4) The following-traffic-related conditions shall be as follows: • 2 Planning & Zoning Commission Minutes October 28, 1997 PGA Boulevard /Campus Drive a. Extend the eastbound right turn lane storage length to 470 feet. b. Construct a separate northbound right turn lane with 340 feet of storage. RCA Boulevard /Campus Drive a. Extend the southbound right turn lane storage length to 280 feet. b. Extend the southbound left turn lane storage length to 280 feet. C. Extend the westbound right turn lane storage length to 280 feet. d. Extend the eastbound left turn lane storage length to 280 feet. (5) Before City Council approval, the petitioner shall apply for and obtain a Standard District Permit from the Northern Palm Beach County Improvement District. (6) Petitioner shall submit a solution to address the stacking on the westbound entrance from Campus Drive relative to the parking lot when final detailed site plan review is processed. Mr. Pastore seconded the motion, which carried by unanimous vote of 6 -0. Presentation: New City Hall Complex: City of Palm Beach Gardens Municipal Complex Site Plan: Architectural Design Group, Inc., agent provided a presentation to the Planning and Zoning Commission of its plans for a 34,991 square foot City Hall, 34,919 square foot Police Station, 20,192 square foot Fire Station, eight ball fields, three picnic shelters, and two 1,600 square foot concession /restroom facilities on 22 acres. The subject site is generally located at the northeast corner of Burns Road and Military Trail (12- 42S -42E) City Manager Bobbie Herakovich reminded the Commission that some time ago the City had appointed a task force to perform a space needs analysis, which had shown the most pressing needs to be first for the Police Department, then the Fire Department, and then the municipal facilities. The City Manager explained that Burns Road improvements could not be finalized until I -95 widening had been accomplished and new bridge supports installed on Burns Road, but the anticipated right -of -way would cut through areas where trees and ball fields were now located, necessitating reconfiguration of the ball fields. Many issues had to be addressed by staff to bring the site up to current requirements. The Gardens Presbyterian Church site became available, and the decision was made to keep the City Complex at the current site. The City Manager reviewed the financing method for the project, the appointment of Architectural Design Group as the project architects, the type of community center desired, review of the site plan by the City Council, and stated that comments from the Planning 0 3 Planning & Zoning Commission Minutes October 28, 1997 and Zoning Commission were important. City Manager Herakovich explained that the project was now in final design stage with some construction documentation completed; and clarified the issues which should be considered by the Commission. A representative from Architectural Design Group reviewed the site plan, overall concept, introduction to elevations for the primary buildings, and the site model. The two new buildings, the City Hall and Police Station, were located so as to allow for ongoing operations, and their designs included future expansion capabilities. Primary construction materials proposed were concrete and steel frame with stucco finish in a beige or cream color, with barrel tile roofing material. Proposed parking accommodations were approximately double the amount of existing parking, and would be distributed throughout the site. The site was proposed to be pedestrian friendly. One of the Commission members recommended that thermal energy be used, which could mean huge savings in operating costs. Configuration of the ball fields was discussed as well as access from Burns Road. City Manager Herakovich pointed out that the postal facility would be retained on the site, and that the church site was not a part of the master plan or the bond issue. Topics discussed included recreational needs, space allocations, layouts, traffic and pedestrian circulation, retention ponds, irrigation, landscaping, security, future expansion, and scheduling. One of the Commission members commented that the job of the Planning & Zoning Commission would be to review the detailed ® site plan, which was not yet available. The roof design and materials were discussed. Chair Carlino thanked the architects for their presentation. There was no old business to come before the Commission. A letter of resignation had been received from Chair Pro Tem Jeffrey Ornstein. Chair Carlino recommended that the City recognize Mr. Ornstein's service. Principal Planner Marty Minor responded that he would look into the matter and report back to the Commission. Election of a Chair Pro Tem to replace Mr. Ornstein was tabled until the next meeting so that expiring terms of the members could be considered. Discussion of the date of the next meeting was held. It was decided to cancel the November 11 meeting; therefore, the next meeting would be on November 25, 1997. One of the Commission members requested that when the site plan for the new City Hall complex was presented for review by the Commission 0 4 Planning & Zoning Commission Minutes October 28, 1997 that all supporting documentation be provided that is normally provided. Mr. Minor commented that the same checklist given to every other applicant had been provided for this pro)ect. Mr. Glidden commented that there seemed to be many unresolved issues regarding the roof, i.e., water issues, expansion joint issues, equipment accessibility and ventilation issues, building expansion issues, etc., and recommended the roof be designed as a conventional hip roof brought out to the edges, and that this be done before it is too late. 0 s • • Planning & Zoning Commission Minutes October 28, 1997 ADJOURNMENT There being no further business, upon motion by Bill Mignogna, seconded by Thomas Pastore and Chris Jones, and unanimously carried, the meeting was adjourned at 9:50 P.M. The next meeting will be held November 25, 1997. APPROVED. Diane Carlino, William i nogna, Chair Elect John Glidden Thomas Pastore (Absent) Joel Channing, Alternate Edward Tombari, Secretary