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HomeMy WebLinkAboutMinutes P&Z 082697• CITY OF PALM BEACH GARDENS PLANNING AND ZONING COMMISSION August 26, 1997 MINUTES The Regular Meeting of the Planning and Zoning Commission of the City of Palm Beach Gardens, Florida, was called to order by Chair Diane Carlino at 7:30 P.M. in the Assembly Room at the Municipal Complex, 10500 North Military Trail, Palm Beach Gardens, Florida, and opened with the Pledge of Allegiance to the Flag. _Y 1r o .l • 1 Growth Management Director Mark Hill announced that he would explain the new format of staff reports under New Business. There were no items by the City Council Liaison. ;. . , Minutes of August 12,1997 - This item was tabled until the next meeting. SITE PLAN AND APPEARANCE REVIEW COMMITTEE The roll was called by Planner Bahareh Keshavarz, Secretary for the meeting. Present Absent Diane Carlino William Mignogna Joel Channing John Glidden (arrived at 7:35 P.M.) John Nedvins Christopher Jones Thomas Paganini Jeffrey Ornstein Thomas Pastore Also present at the meeting were Assistant City Manager Greg Dunham, City Attorney Carole Wallace, Principal Planner Marty Minor, City Forester Mark Hendrickson, and Planners Edward Tombari and Bahareh Keshavarz. The Committee discussed conflicts of interest for specific items on the agenda, the fact that not all members of the Board were present, and that Chair Diane Carlino had to leave at 9:00 P.M. Workshop: Petition SP -97 -10 - Anthony E. Oliver, agent for Trinity United Methodist Church, requesting the approval of an amendment to Planning & Zoning Commission Minutes 0 August 26, 1997 the site plan approved by Ordinance 2, 1992 and subsequently amended by Resolution 6, 1993 and Resolution 143, 1994. The request is for a modification to the shape of the building footprint and the driveway adjacent to the chapel. The petitioner is also proposing 45 additional parking spaces and a well site easement and requesting to amend the approved phasing plan. A time extension has also been requested with this petition. The subject property is located at 9625 N. Military Trail. (13- 42S -42E) Mr. Glidden stepped down due to conflict of interest. Principal Planner Marty Minor reviewed the staff report dated August 20, 1997. Mr. Ornstein questioned whether grass parking extended over the property line, which was verified by Mr. Minor, who explained that an easement from BallenIsles would be necessary. Mr. Ornstein questioned why the size of the parking spaces mattered since this was excess parking, to which Mr. Minor responded that this was a code requirement and that safety was an issue. Discussion ensued. City Forester Mark Hendrickson explained the concept of open space and his objection to eliminating a portion of buffer space. Anthony Oliver, agent for the petitioner, introduced Glen Fetter, President and Chair of Trustees of the church. Mr. Oliver presented . the project, and explained that the petitioner wished to formalize the present informal use of additional grass parking, which had been used for approximately twenty years. Mr. Oliver explained the following items which this request encompassed: the well easement in the northeast corner of the property, a small classroom building meeting space of approximately 6,000 S.F., and additional parking. Mr. Oliver commented that the church had demonstrated over the years that they could satisfactorily maintain grass parking spaces. Mr. Oliver discussed proposed landscaping improvements, and the proposed variance needed to extend parking over the petitioner's property line. Phasing to complete the development plan was discussed. Based upon a traffic analysis by Joe Pollock the petitioner was requesting bui.ldout in the year 2010, which would be submitted in a separate petition. Chair Carlino requested that the landscape plan be presented, and indicated that the petitioner would like input with regard to the southern boundary. Mr. Oliver explained that there would be consistency of landscaping between the project and the adjacent Ballenlsles property. Chair Elect Mignogna commented that he had no problem with the variance request, but recommended compact car space sizes to lessen impact. Mr. Minor explained that another variance would be needed to reduce the sizes of parking spaces. Mr. Jones commented that a variance must be granted because of a hardship, and that the hardship could not be created by the applicant. Discussion ensued. Mr. Jones commented that he did not have a problem and would allow the variance because the parking had been used for approximately twenty years, that 0 2 0 Planning & Zoning Commission Minutes August 26, 1997 a guard rail was not necessary, that if proper maintenance was not demonstrated the extra parking would be removed, that trash receptacles be provided, that some spaces be removed to allow extra landscaping, that spaces meet code requirements, and that there be the least possible number of variances. Mr. Ornstein expressed agreement with comments by Mr. Jones, and expressed a desire to save the large tree in the well easement. Chair Carlino also expressed agreement with Mr. Jones' comments for no guard rail, approval of the variance, and 9' x 18.5" parking spaces. Sizes of parking spaces were discussed. Mr. Ornstein asked how it could be demonstrated to reduce 10' spaces to 9' spaces. City Forester Hendrickson explained that open space would be lost. A lengthy discussion ensued regarding the reduction of buffer space. Mr. Ornstein commented that the plans for the buffer with the changes proposed by BallenIsles did not reflect the desires of the Committee. 4 *XI.I,0CI C • � - •'ice "; LCON The roll was called by Planner Bahareh Keshavarz, Secretary for the meeting. Diane Carlino William Mignogna John Glidden Christopher Jones Jeffrey Ornstein Joel Channing John Nedvins Thomas Paganini Thomas Pastore Public Hearing: Petition PUD- 96 -11, by Dow, Howell, Gilmore Associates, agent for Gardens Presbyterian Church, for the development of a Planned Unit Development (PUD) for a 9,000 square -foot, 300 -seat religious facility. The 8.91 acre site is located at the northeast corner of Hood Road and Central Boulevard. (36- 41S -42E) Chair Elect Mignogna stepped down due to conflict of interest. Principal Planner Marty Minor reviewed the staff report dated August 18, 1997. Mark Ugowski, agent for the petitioner, discussed the project. Chair Carlino questioned whether the petitioner was in agreement with staff conditions, to which Mr. Ugowski responded affirmatively. Mr. Ugowski • 3 ® Planning & Zoning Commission Minutes August 26, 1997 explained that surety was not a concern since the church would be glad to create whatever surety was possible to satisfy the City. Condition 5 was eliminated since a draft agreement was in process. City Attorney Wallace clarified that the City's position was that this petition should not proceed to City Council until the City Engineer's concerns had been addressed to the satisfaction of the City. Attorney Wallace clarified that the agreement between Gardens Presbyterian Church and Temple Beth David must be signed off by the City Attorney's office before this petition proceeded to City Council. City Attorney Wallace explained that surety for this project must be consistent with code requirements. Mr. Ornstein questioned the type of wood screening proposed around the dumpster area and the mechanical equipment area, to which Mr. Ugowski responded that the woven wood would be completely solid, and stained with redwood stain. Colors for the project were discussed. Mr. Ugowski was directed to provide color samples to staff. Chair Carlino declared the Public Hearing open. Hearing no comments from the public, Chair Carlino declared the Public Hearing closed. Mr. Ornstein made a motion to recommend approval to the City Council of Petition PUD -96 -11 with the following conditions. • 1. Prior to the approval of construction plans, the applicant shall provide calculations and verification that the proposed Gardens Presbyterian Church dry retention /detention will provide sufficient volume for water quality treatment prior to discharge per SFWMD volume IV Criteria. 2. Prior to approval of the construction plans, the "35 foot Drainage Easement" will need to be executed and recorded. 3. A Boundary Plat will need to be prepared and approved by City Council and recorded prior to the issuance of a Building Permit with surety established based upon 110% of a certified cost estimate for site landscaping and public improvements, including shared infrastructure with Temple Beth David. 4. Prior to the construction plan approval, the applicant will need to secure written permission from Seacoast Utility Authority to pave over the 12' Seacoast Utility Authority easement near the eastern property line. 5. Prior to scheduling this petition for a City Council meeting, the petitioner shall address City Engineer's comment regarding the turning radius of the proposed cul -de -sac. 6. Prior to the issuance of the first Building Permit the applicant is required to provide a letter of credit for an amount equal to 110% of the cost of the Central Boulevard Parkway and median and the Hood Road median improvements. • 4 • Planning & Zoning Commission Minutes August 26, 1997 Mr. Jones seconded the motion. The motion carried by unanimous 4 -0 vote. Workshop: Petition PCD- 97 -01, by Henry Skokowski, agent for Ballenlsles Development Company, to amend the Ballenlsles Planned Community District, created by Ordinance 8, 1989, and subsequently amended by Ordinance 15, 1994 and Ordinance 12, 1996, for an amendment to the perimeter buffer Section "A" north of Parcel 23 and adjacent to the Trinity Methodist Church, and buffer Section "B2 "located west of Ballenlsles Drive on the north side of Northlake Boulevard, and modify the exotic plant management plan by not requiring the removal of the exotic plants within the confines of the former landfill located in the southwest corner of the project. (14113- 42S -42E) Principal Planner Marty Minor reviewed the staff report dated August 19, 1997. Chair Carlino left the meeting at 8:55 P.M. Chair Elect Mignogna chaired the remainder of the meeting. Henry Skokowski, acjent for the petitioner, reviewed the issue relating to buffer plans adjacent to the Trinity Methodist Church and explained that a plan had been developed for a continuous areca palm hedge planted 3' on center, which would provide a solid barrier maintained • at 10' in height, as well as queen palms to provide an additional vertical element. Mr. Skokowski reviewed the area for which this buffer screening was planned. The Northlake Boulevard buffer was discussed. Removal of Australian pines had been requested of Ballenlsles by Solid Waste Authority. Mr. Skokowski explained that enhanced landscaping in the north right -of- way and in the median of Northlake Boulevard had been agreed to in 1989, and requested that item not be connected to this process. Toping of Australian Pines was discussed. Mr. Skokowski reviewed a prior condition of approval regarding this item, and stated the petitioner had no objection to extending the condition to cover pines along Northlake Boulevard. Mr. Skokowski stated that the petitioner desired no change to the previous condition of approval regarding maintenance of Australian pines along Ballenlsles Drive adjacent to Cypress Hollow. Nader Salour explained that this issue was considered by the applicant as not appropriate to this request, and if desired by the City that it should be presented as a separate request. The request by Solid Waste Authority not to disturb the capped landfill by removing Australian pines was discussed. Mr. Ornstein questioned how the landfill could be disturbed by removing plants when houses were built on landfills in other areas. Mr. Salour explained that an indemnity agreement existed in regard to disturbing the property. • 5 • n U Planning & Zoning Commission Minutes August 26, 1997 Mr. Ornstein questioned what would happen if only one project, either this request or that of Trinity Methodist Church, was approved. Mr. Skokowski explained that this petition could be totally conditioned upon approval of the church project. Mr. Ornstein requested a drawing showing total landscaping of both projects. Discussion ensued. Mr. Jones commented he had no problem with the buffer. Mr. Glidden expressed no problem with the buffer. Acting Chair Mignogna commented that limbs from the trees had fallen on screen enclosures and roofs, causing damage in Cypress Hollow, and suggested the trees be trimmed on that side. Mr. Salour requested direction regarding trimming trees, since some Cypress Hollow residents wanted the trees and some did not. Roy Davidson explained that he needed a letter executed by a majority of the Board of the Homeowners Association outlining the requests, stated that either removal and /or trimming would cost $35,000 to $50,000, and outlined problems associated with the issue. Acting Chair Mignogna requested a legal ruling from City Attorney Wallace as to whether this issue could be separated from the PCD request. Attorney Wallace responded that matter was under investigation. The roll was called by Planner Bahareh Keshavarz, Secretary for the meeting. William Mignogna John Glidden Christopher Jones Jeffrey Ornstein Diane Carlino Joel Channing John Nedvins Thomas Paganini Thomas Pastore Recommendation to City Council: Petition SP- 97 -09, Ballenlsles Parcel 19 -A. Henry Skokowski, agent, is seeking site plan approval for the construction of a 66 unit single family, z -lot home community to be known as "Orchid Rey ". The overall density of the site will be 3.36 d.u. /acre. The 19.66 -acre site is generally located at the southeast corner of Fairwinds Avenue and Ballenlsles Drive in the Ballenlsles Planned Community District (14- 42S -42E) . Planner Edward Tombari reviewed the staff report dated August 21, 1997. Henry Skokowski' agent for the petitioner, stated that changes made since the last meeting had been engineering refinements and accommodation of staff comments, which had all been satisfied. The landscape screening between properties had been discussed at the last meeting and the consensus had been that the screening would be discretionary to each buyer; however, the petitioner had added two shrubs to the critical area landscape plan to address concerns. D Planning & Zoning Commission Minutes August 26, 1997 Mr. Glidden questioned how maintenance people and unit owners could have access to the rear, to which Mr. Skokowski responded that the unit owners would have access through their units, that common maintenance would be provided throughout all units, and that the homeowners documents allowed access through yards. Mr. Jones made a motion to recommend to the City Council approval of Petition SP -97 -09 with the following conditions: 1. The minimum crown of road for Pod 19A, served by Lake 4, shall be established at or above Lake 4 peak stage for the 10 year, 1 day storm. 2. Prior to scheduling for a City Council workshop, the City Engineer will have signed off on the drainage easement relocations and sidewalk relocation. 3. No two adjacent homes shall have the same combination of exterior wall and trim color. Mr. Glidden seconded the motion. After discussion, Mr. Jones amended the motion to add: 4. The exterior wall and trim color shall be the same combination. • Mr. Glidden seconded the amended motion. The motion carried by unanimous 4 -0 vote. • 4 DIR41141 Growth Management Director Mark Hill explained that the new format of staff reports would consist of a cover page with a map showing the location of the property and a description of the case, followed by 8 -1/2" x 11" graphics detailing specific issues listed in the report. The report would be divided into four specific sections: (1) the request, (2) the background of all information needed for the case, (3) the issue section -- subdivided into categories such as land use, drainage, traffic, concurrency, and in some cases procedural approaches, and (4) recommendation section for public hearings or a summary section for workshops. The recommendation section would clearly state the staff's position. Future reports would be signed by the planner who prepared the report. An attachment to each report would include all comments from the DRC; other attachments might be additional graphics, and comparison tables and charts. Mr. Hill explained that the new report format would organize information so that it would be easier to find specific items. Mr. Glidden questioned whether the applicants would be required to submit 8 -1/2" x 11" versions of their site plans and elevations. Mr. Ornstein and Mr. Glidden requested that this be made a requirement. Mr. Hill recommended that transparencies and slides be used to explain issues. Mr. Glidden requested that color elevations and roof plans 0 Planning & Zoning Commission Minutes August 26, 1997 be included in the requirements. Mr. Ornstein thanked the Assistant City Manager for the sustenance. • • 8 e Planning & Zoning Commission Minutes August 26, 1997 There being no further business, upon motion by Mr. Ornstein, seconded by Mr. Jones, and unanimously carried, the meeting was adjourned at 9:45 P.M. The next meeting will be held Septem ber 9, 1997. APPROVED • 6.� Diane Carlino, Chair Jeffrey Ornstein (Absent) Thomas Pastore �. (Absent) Thomas►Paaanini (Absent) John Nedvins, Alternate (Absent) Joel Channing, Alternate Bahareh Kesh z, Secretary • 9