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HomeMy WebLinkAboutMinutes EAB 040997!' CITY OF PALM BEACH GARDENS EDUCATION ADVISORY BOARD APRIL 9, 1997 The April 9, 1997, meeting of the City of Palm Beach Gardens Education Advisory Board was called to order at 7:45 P.M. The following appointed members were found to be in attendance: Alan Adams, Monika Adams, Howard Engel, Stasia Datchko, Jan Porter, Wayne Anderson, Mary Inglis and Lisa Ridgely. A motion was made and seconded to approve the March minutes as amended. A motion was made and seconded to approve the Workshop March meeting. The motion was unanimously carried. Wayne Anderson suggested that the members not in attendance be listed instead of those that were in attendance. Chairman Adams stated that there was an hour and a half set aside on the agenda for Board organization and felt that the Board should approve the new Standing Committees and Ad Hoc Committees. Mr. Adams felt that the committees should choose their chairmen and the Board should appoint a Board Secretary. • Councilman Jablin announced that everyone had been reappointed to the Board. Councilman Jablin stated that he was suggesting two additional members for the Board and atated that the Board needed to formally recommend to the City Council that the ordinance be amended to accomplish those appointments. Members of the Board felt that 4 additional members were needed. Councilman Jablin stated that he felt that members that did not show up at the meetings should be taken off the Board. A discussion ensued regarding the possibility of members being removed because of absences. Chairman Adams stated that the Board agreed to something at the workshop meeting regarding absences and a vote now needed to be taken. Chairman Adams handed out copies of items agreed to at City Council meetings. Councilman Jablin stated that the ordinance requires the Board to meet at City Hall, however, pointed out that if the Board wanted to meet at the various schools then a formal recommendation needed to be made to the City Council. Councilman Jablin stated the City Council would be meeting tomorrow night with the Education Advisory Board and one of the subjects he wanted discussed at that meeting was Students First. Councilman Jablin pointed out that when the Board advertises for new members the notice needs to instruct potential applicants to call City Hall and not Board members. Chairman Adams stated that he handed out the Education Advisory Board organization that was agreed to at the workshop meeting. One of the items agreed to was the officers of the Board. It was suggested that a vote be taken on each individual item. A motion was made to approve the appointment of officers to the Board as written. The motion was seconded and . unanimously carried. A motion was made to accept the requirement that a member be removed from the Board if they missed three consecutive board or committee meetings. Mr. Engel stated that he and Mr. Adams discussed how absences from the meetings should be handled and felt that it was important for participation from the individual members of the Board. The motion was amended to include a requirement that any member that missed three board or committee meetings in a row or any four meetings during the year, of the Board meetings would be removed from the Board. The motion carried. Chairman Adams stated that the Board needed to consider active groups and consider a motion to accept the groups. A motion was made to accept the Active Groups as written. The 0 motion was seconded. The motion carried. The members read the Rules of Order. A motion was made and seconded to accept the Rules of Order as written. The motions were withdrawn. A motion was made to amend the Rules of Order to set a specific time limit for discussion on any given topic that was listed on the agendas. Councilman Jablin stated that if a time limit was set on every agenda item the Board would have to have a time keeper. Councilman Jablin stated the Chairman should keep the meeting moving and if the Chair was not doing the job he /she should not be revoted to the position. The motion died for lack of a second. A motion was made, and seconded to accept the Rules of Order as written. The motion carried. Chairman Adams stated that the next item to be discussed and voted on was the standing committees. Mr. Engel asked for safety and health to be included in one of the standing • committees. Chairman Adams stated these subjects came under the Boundaries and Facilities Committee. A motion was made and seconded to accept the standing committees as written, with safety and health being part of the Boundaries and Facilities Standing Committee. The motion was unanimously carried. A motion was made and seconded to accept the Ad Hoc Committees as written. The motion was unanimously carried. Alan Adams handed out the operating rules of the standing committees. Mr. Adams stated that the historian would keep all documents handed out at the board meetings. Wayne Anderson made a motion to approve the standing,committee procedures, seconded by Howard Engel. The motion was unanimously carried. Alan Adams stated that he thought it would be a good idea for members to choose which standing committee they wanted to be a member of. At the first meeting of the standing committees, the members would choose a chairman. A motion was made to amend the Charter to include four additional members to be appointed to the Board. The motion was seconded and unanimously carried. Councilman Jablin asked that a motion be made to allow the Board to meet at various schools in the City. A motion was made to allow the Board to meet in places other than City . Hall. The motion was seconded and unanimously carried. • Councilman Jablin discussed the mission statement of Students First, and the need for support for this group. A motion was made to recommend the City Council adopt a resolution adopting the Students First mission statement. The motion was seconded and unanimously carried. Chairman Adams stated that the Boundaries and Facilities Standing Committee would choose their chairman at their first meeting, however, appointed Stasia Datchko as the temporary chairman. The Curriculum and Instruction Standing Committee would have Wayne Anderson as the chairman. The chairman of the Public Liaison Standing Committee would be Mary Inglis. A motion was made to postpone the SAC reports until the next meeting. However, it was reported that the principal of Dwyer High School walked out and at the present time the Assistant Principal has taken over on, a temporary basis._ Stasia Datchko volunteered to be the corresponding secretary to the Board. A motion was made and seconded to accept Stasia Datchko as the Corresponding Secretary to the Board. The motion was unanimously carried. There being no further business to discuss, the meeting was adjourned at P.M. • 0