HomeMy WebLinkAboutMinutes Council 092895ROLL CALL
ANNOUNCEMENTS
PUBLIC HEARINGS:
1995/1996 FISCAL
YEAR BUDGET
CITY COUNCIL
SPECIAL REGULAR MEETING
CITY OF PALM BEACH GARDENS
SEPTEMBER 28, 1995
The Special Regular Meeting of the City Council of the
City of Palm Beach Gardens, Florida, was called to
order by Mayor Russo at 7:30 P.M. in the Assembly
Room of the Municipal Complex, 10500 North Military
Trail, Palm Beach Gardens, Florida, and opened with
the Pledge of Allegiance to the Flag.
Councilman Jablin called the roll and present were
Mayor Russo, Vice Mayor Furtado, Councilwoman Monroe,
Councilman Clark, and Councilman Jablin.
Mayor Russo stated the announcements were as posted on
the City's bulletin boards.
1. Discussion: Millage
City Manager Herakovich announced that the
budget presented for consideration contained a
.731% decrease in the proposed millage rate
over the rolled back rate.
2. Public Comments and questions prior to
adoption of budget
In response to questions by Vice Mayor
Furtado, City Manager Herakovich explained
that since she had become City Manager there
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 2
had been an increased level of accountability
regarding recordkeeping for recreation items;
and to now account for funds from several
years ago would mean researching
uncomputerized records. Mayor Russo requested
a report containing analysis of 1990 -91
recreation revenues. The City Manager
reviewed the use of cellular telephones by
various departments and explained that many of
the phones were assigned to EMS and police
vehicles, since the present radio system did
not allow the luxury of air time for
conversations, which should change in the
future, possibly reducing that total cost. No
comments were offered by the public.
3. Resolution 100, 1995 - Levyinq a tax on non-
exempt real and personal property located
within the corporate limits of the City for
year ending 12/31/95. City Attorney Baird
read Resolution 100 in its entirety, after
which Councilwoman Monroe made a motion to
approve Resolution 100, 1995. Motion was
seconded by Councilman Jablin and carried by
unanimous vote of 5 -0.
4. Ordinance 24, 1995 - Levying a tax on real and
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 3
personal property located within the City for
the year ending 12/31/95; affixing a total
valuation thereon for fiscal year beginning
10/1/95 and ending 9/30/96, inclusive;
appropriating funds for expenditures. Mayor
Russo declared the Public Hearing open, which
was duly advertised 9/13/95 and 9/25/95 and
held on the intent of Ordinance 24, 1995 for
consideration of Second Reading and Adoption.
There being no comments from the public, Mayor
Russo declared the Public Hearing closed.
Vice Mayor Furtado made a motion to read
Ordinance 24, 1995 on Second Reading by title
only and adoption of same. Motion was
seconded by Councilman Jablin and carried by
unanimous vote of 5 -0. The City Clerk read
Ordinance 24, 1995 by title only on Second
Reading.
Mayor Russo commended staff on their work on
reducing the budget.
PRESENTATIONS:
FLORIDA GREENWAY
PROCLAMATION City Manager Herakovich read a Proclamation from the
State of Florida proclaiming the Palm Beach Gardens
Parkway System as an official Florida Greenway, and
thanked staff and the MacArthur Foundation for their
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 4
support.
PROPOSED CITY
FACILITIES SITE PLAN Architect Mark Marsh presented a conceptual plan which
separated the City Hall from other municipal
facilities, placing it on the present DMV site. The
plan proposed a 28,000 S.F. 2 -story building with
exposure on PGA Boulevard enhanced by passive open
space and linked to the existing and proposed North
County Government Complex, with a direct entry from
the Toys R Us roadway. At the present site, a new
police station adjacent to the existing fire station
was proposed. Mayor Russo proposed that the Building
Committee reconvene to provide input on this design
compared to their original proposal, considering the
additional cost for locating City Hall away from other
municipal facilities. Jeff Ornstein explained that
the Building Committee had determined space allocation
needs and had developed a site development plan only
for cost purposes. Mr. Ornstein stated that this
conceptual plan did fit within the parameters
developed by the Building Committee. Discussion
ensued regarding possible relocation of the police
station across Burns Road on the present church
property. Staff was directed to schedule this item
for an October 26 workshop meeting for consideration
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 5
of other conceptual plans.
CONSENT AGENDA Councilwoman Monroe made a motion to approve the
Consent Agenda as presented. Vice Mayor Furtado
seconded the motion which carried unanimously by a 5 -0
vote. The following item was approved on the Consent
Agenda:
1. Approval of City Council Special Regular
Meeting Minutes of 9/14/95.
PUBLIC HEARINGS:
ORDINANCE 22, 1995 Mayor Russo declared the Public Hearing open , which
was advertised 9/13/95 and held on the intent of
Ordinance 22, 1995 - Amending Section 157.040 and
Title XV entitled "Land Usage" (Surety), for
consideration of Second Reading and Adoption. There
being no comments from the public Mayor Russo declared
the Public Hearing closed. Vice Mayor Furtado made a
motion to approve Ordinance 22, 1995 upon Second
Reading by title only. Motion was seconded by
Councilman Jablin and carried by unanimous vote of 5-
0. After discussion, City Attorney Baird clarified
that the City would have the option to use the surety
when a developer did not complete all improvements.
The City Clerk read Ordinance 22, 1995 by title only
on Second Reading.
ORDINANCE 25, 1995 Mayor Russo declared the Public Hearing open , which
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 6
was advertised 9/13/95 and held on the intent of
Ordinance 25, 1995 - Amending Chapter 33 of the Palm
Beach Gardens Code entitled "Police Department ",
specifically, chapter 33.38, Powers of the Board of
Trustees, Police Officers' Retirement Trust Fund as it
applies to membership, normal retirement date, normal
retirement benefits, disability retirement and
disability benefit, death benefits and prior police
officer service; providing for the amendment of
Chapter 33 by creating Section 33.46, entitled
"Deferred Retirement option Plan ", for consideration
of Second Reading and Adoption. Discussion ensued
regarding allowing employees to buy back partial time
versus all of their time. Councilman Clark suggested
that the Ordinance be passed as presented but
monitored to see whether there was a need to make that
modification. After further clarifications by staff,
and hearing no comments from the public, vice Mayor
Furtado declared the Public Hearing closed.
Councilwoman Monroe made a motion to approve Ordinance
25, 1995 upon Second Reading by title only. Motion
was seconded by Councilman Clark and carried by vote
of 4 -0. Mayor Russo had left the room and was not
present for the vote. The City Clerk read Ordinance
25, 1995 by title only on Second Reading.
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 7
ORDINANCE 27, 1995 Mayor Russo returned to the meeting. Mayor Russo
declared the Public Hearing open, which was advertised
9/13/95 and held on the intent of Ordinance 27, 1995 -
Providing for Investment Selection, for
consideration of Second Reading and Adoption. There
being no comments from the public, Mayor Russo
declared the Public Hearing closed. After discussion
by the City Council, Councilwoman Monroe made a motion
to approve Ordinance 27, 1995 upon Second Reading by
title only. Motion was seconded by Councilman Clark
and carried by unanimous vote of 5 -0. The City Clerk
read Ordinance 27, 1995 by title only on Second
Reading.
RESOLUTIONS:
RESOLUTION 106, 1995 Councilman Clark Made a Motion to Approve Resolution
106, 1995 - Consideration of Approval of an Investment
Policy. Motion was seconded by Councilman Jablin and
unanimously carried by a 5 -0 vote.
RESOLUTION 107, 1995 Motion was made by Councilwoman Monroe to approve
Resolution 107, 1995 - Consideration of an Amendment
and Correction to Resolution 52, 1989, which abandoned
a portion of the Avenue of the PGA. Motion was
seconded by Vice Mayor Furtado and unanimously carried
by a vote of 5 -0.
RESOLUTION 108, 1995 Milton Stern commented that he had worked with City
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 8
Manager Herakovich and recommended she be provided
with this proposed merit increase. Comments made by
Council members were very complimentary to the City
Manager's performance; and also included suggestions
that department heads be involved in a meeting held to
establish priorities for the City Manager, that the
City Manager and Assistant City Manager be present at
a meeting to establish goals for the City Manager,
that time lines be set for accomplishment of
priorities, that the City Manager was on target- -
however the transition from former policy would take
more time, and discussed the evaluation process in
relation to salary increase. The majority of the City
Council agreed to a 4% salary increase. Motion was
made by Councilwoman Monroe to approve Resolution 108,
1995 with the blank in Section filled in with the
number 4. Motion was seconded by Vice Mayor Furtado
and carried by a unanimous vote of 5 -0.
ITEMS FOR COUNCIL
HOLLY DRIVE SIDEWALK
CHANGE ORDER City Manager Herakovich explained that when the old
sidewalk had been removed it was discovered that the
drainage pipe had collapsed, therefore, a change order
in the amount of $18,713.60 was requested for a new
pipe. Councilman Clark made a motion to approve the
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 9
change order as requested. Motion was seconded by
Councilwoman Monroe and carried by unanimous vote of
5 -0.
GENERATORS PURCHASE The City Manager requested authority to spend $35,000
from Council Contingency for a larger generator to be
used at the Riverside Center in the event of disaster
and explained that the smaller existing generator
would be moved to the Public works department. Motion
was made by Councilman Clark to approve the
authorization as requested. Motion was seconded by
Councilwoman Monroe and carried by unanimous vote of
5 -0.
ARMOR VESTS PURCHASE The City Manager requested authorization to purchase
35 body armor vests from Harrison Uniforms for
$15,715, per state contract #680- 850 -95 -1, with monies
to be taken from General Operating Supplies. Police
Chief FitzGerald explained that the five -year warranty
for the present vests had expired and the vests were
required by contract. Chief FitzGerald also reported
that his research into possible accidental discharges
from the type of firearms proposed for purchase by the
Police Department had alleviated his concerns. Motion
was made by Vice Mayor Furtado to approve the
authorization as requested. Motion was seconded by
Councilman Clark and carried by unanimous vote of 5 -0.
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 10
ITEMS FOR DISCUSSION:
APPOINTMENTS City Manager Herakovich reported that the concept
which had been envisioned of in -house engineering
within the next 3 to 5 years to save costs would not
be feasible if the present increased number of
projects continued since the work load had actually
increased costs. Councilwoman Monroe requested the
time frame for an in -house engineer be left open, and
requested dollar amounts for in -house work and for
outside work in order to be able to determine when a
full -time in -house engineer should be instituted.
The City Manager recommended that the number of
meetings attended by the City Attorney be increased in
his contract and that the number of in -house hours be
reduced, and that both the City Attorney and City
Engineer contracts be renewed for a one -year period at
this time. Mayor Russo expressed concern with the
public perception of a City Attorney who was also the
attorney for Jupiter in regard to the Abacoa project,
and suggested that this issue be explored. After
discussion, it was the consensus of the City Council
to reappoint both the City Attorney and City Engineer
for a one -year period. Councilwoman Monroe requested
that staff contact traffic consultants in nearby areas
who only did municipal work.
CITY COUNCIL SPECIAL REGULAR MEETING, 9/28/95 PAGE 11
CITY MANAGER REPORT The City Manager distributed copies of a new area
newspaper, Gardens Neighborhood News; reported she had
met with the General Manager of the new West Palm
Beach TV station who was interested in presenting the
City Charter and other City - related information in an
issues forum; reported that she had attended the
Mayors and Managers meeting in the absence of the
Mayor and that the Education Advisory Board would be
contacted to determine whether they were interested in
participating in meeting with education boards of the
other municipalities to learn how Boca Raton had been
successful in obtaining funding for education. The
City Manager reported on the status of two employees
with heart problems.
ADJOURNMENT There being no further business to discuss, motion was
made by Councilwoman Monroe, seconded by Councilman
Jablin, and unanimously approved to adjourn the
meeting at 10:20 F.M.
CITY COUNCIL REGULAR MEETING, 9/28/95 PAGE 12
J j
APPROVAL
�, L
�YO€t' SEPH R. RUSSO
(7� 6')
VICE MAYOR LAUREN FURTADO
L-,"C OUN :1'T INDA MONROE
C IL ERI JABLIN
i
k�COUNCILMAN DAVID CLARK
ATTEST:
LINDA V. KOSIEERR, CMC, CITY CLERK