HomeMy WebLinkAboutMinutes Council 040893IZ
CITY COUNCIL
WORKSHOP MEETING
CITY OF PALM BEACH GARDENS
APRIL 8, 1993
The Workshop Meeting of the City Council of the City of Palm
Beach Gardens, Florida, was called to order by Mayor Russo
at 8:00 P.M., in the Assembly Room of the Municipal Complex,
10500 North Military Trail, Palm Beach Gardens, Florida; and
opened with the Pledge of Allegiance to the Flag.
ROLL CALL The Deputy City Clerk called the roll and present were Mayor
ANNOUNCEMENTS
Russo, Vice Mayor Monroe, and Councilman Clark.
Councilwoman Furtado and Councilman Jablin were not in
attendance, as they were out of town.
Mayor Russo stated the announcements were as posted on the
City's Bulletin Boards.
FV:YOR RUSSO Mayor Russo stated the Landscape Code and Conceptual Linkage
Plan, scheduled under Items for Discussion, would be
postponed to the 4/22/93 City Council Workshop Meeting.
PRESENTATIONS
COMMUNITY BASED
PROSECUTION
PROGRAM Barry Krischer, Palm Beach County State Attorney, addressed
the City Council and reviewed the proposal for a Community
Based Prosection Program in Palm Beach County. Attorney
Krischer discussed the pros and cons regarding the
implementation of this program and answered questions from
the City Council and the residents. Attorney Krischer
requested the City Council provide a letter or resolution in
support of this program.
CITY COUNCIL WORKSHOP MEETING, 4/8/93 PAGE 2
Mayor Russo stated he would like to discuss the program with
Police Chief FitzGerald and schedule a Resolution for
consideration by the City Council.
ITEMS FOR
DISCUSSION
GOLF COURSE Mr. Joe Wise, Senior Vice President, and Kevin Mulshine,
First Vice President, representing William R. Hough and
Company addressed the City Council and reviewed a handout
representing a refunding analysis for the City of Palm Beach
Gardens Special Obligation Revenue Bonds Series 1990. Mr.
Wise requested the City Council consider retaining William
R. Hough and Company as the underwriter, and Moyle,
Flanigan, et al, as bond counsel. The necessary documents
could be prepared for the refunding and when the window of
opportunity appeared, could go to market in two weeks.
In response to Mayor Russo, Mr. Mulshine stated the City
Council should determine how they wished to proceed with the
golf course before considering a refinancing, due to T.R.S.
regulations regarding revenue bonds.
Mr. Mulshine suggested the Council keep in contact with bond
counsel as to any changes made in the current structure in
the management of the golf course, due to violating tax
covenants.
Mayor Russo stated one priority of the golf course was to be
competitive with the surrounding golf courses, as the City
was operating below projection.
After the Council reviewed the memorandum to Mayor Russo
CITY COUNCIL WORKSHOP MEETING, 4/8/93
PAGE 3
from Don Kepler, Golf Course Manager, regarding other
avenues for revenue, there was a consensus to place a sign -
up sheet at the golf course for residents to volunteer to
serve on a golf course overview committee.
Mayor Russo read into the record a letter received from
Colin Wright, PGA National Golf and Sports, volunteering a
team to study the City's golf course operation and make
recommendations.
There was a consensus of the City Council for Mayor Russo to
forward a letter to Mr. Wright accepting his proposal.
Bobbie Herakovich, Acting Assistant City Manager, was
directed to provide Council with the original projections
for the golf course by Laventhol & Horvath and Public Golf
Corporation.
There was a consensus of the City Council directing staff to
prepare a Resolution for the 4/15/93 City Council Meeting,
appointing William R. Hough and Company as bond
underwriters.
TAZ 848 DENSITY
REDUCTION Rich Walton, Director of Planning and Zoning, addressed the
City Council and briefly reviewed his Tuesday, 4/6/93
meeting in Tallahassee with the Department of Community
Affairs.
Mr. Walton stated the Interlocal Agreement would need to be
executed before the County's adoption of their Comprehensive
Land Use Plan amendment, and the City's amendment to the
Comprehensive Land Use Plan for the reduction of densities
CITY COUNCIL WORKSHOP MEETING, 4/8/93 PAGE 4
in TAZ 848 needed to be expedited. Mr. Walton requested
policy direction from the Council on procedures to lower the
densities.
Mr. Walton reviewed the memorandum from Kim Glas, City
Planner, regarding several options to achieve the density
reduction in TAZ 848.
Vice Mayor Monroe and Councilman Clark both expressed
interest in Option 2 (Land Use Overlay), however, limiting
the density to 2.0 units per acre with no bonus.
In response to Vice Mayor Monroe, Mr. Walton stated the
County requires land to come in under a PUD where the trips
are recaptured internally and thus takes care of the bonus.
Mayor Russo felt the PUD would need to justify the trips
within the PUD before getting the bonus.
There was a consensus of the Council to further discuss this
issue with a full Council at the 4/15/93 Regular Meeting and
for staff to begin preparing the documents for the
transmittal.
Mr. Walton stated he would like to received input from
Attorney Brant, Paul Bradshaw and the traffic consultants
before proceeding.
Mr. Walton briefly explained the time frame for transmittal
of the amendment.
There was a consensus of the Council directing staff to
begin preparation for the second Comprehensive Land Use Plan
amendment transmittal to bring annexed lands with County
CITY COUNCIL WORKSHOP MEETING, 4/8/93 PAGE 5
zoning under the City's land use category and to include
language to prohibit urban sprawl and leapfrogging.
FINANCE DIRECTOR Mayor Russo reported meeting with Paul Bremer of Ernst &
Young, City Auditors, and the need for a finance director to
CITY MANAGER
ensure good internal control procedures. Mayor Russo
recommended proceeding with the job description for a
finance director and felt the organizational chart for the
City and the finance director job description should be fine
tuned for the 4/15/93 Regular Meeting.
Vice Mayor Monroe expressed concern with not knowing what
the 1993/1994 fiscal year budget indicated before
considering the extra expense of hiring a finance director.
Attorney Brant recommended the Council consider establishing
a Finance Department and determine the overall functions of
the department before moving forward.
In response to vice Mayor Monroe, the Acting Assistant City
Manager stated the mid -year budget changes were being worked
on at this time.
Per a recommendation by the Acting Assistant City Manager,
there was a consensus of the City Council directing staff to
proceed with preparing a job description for the finance
director position.
Attorney Brant stated, based on the minutes of the 4/1/93
Regular Council Meeting, the Mayor was granted the authority
to execute the Escrow Agreement.
After further discussion by the Council, there was a
CITY COUNCIL WORKSHOP MEETING, 4/8/93
PAGE 6
consensus to amend the 4th WHEREAS clause as follows:
1. Insert "payment and method of payment, including without
limitation" after "the" in the first sentence.
The Mayor and Deputy City Clerk executed the amended Escrow
Agreement with John K. Copeland, attorney for Mr. Orr,
stating he would have the amended Escrow Agreement executed
by Mr. Orr, and returned to the Council this evening.
There was a consensus of the Council for Councilman Clark to
negotiate with Attorney Copeland in settlement of this
issue. Councilman Clark would meet with the negotiation
team and report back to the Council at the 4/15/93 Regular
Meeting.
nFPARTMENT HEAD
,�RUAL OF
VACA�N —TIME Mayor Russo requested a legal opinion from Attorney Brant on
what the City was obligated to pay to the Department Heads
regarding the issue of vestment.
Attorney Brant stated there was ample precedent where long-
term employees have been bought out on accrued vacation time
for lesser dollars.
After further discussion regarding the Acting Assistant City
Manager's memorandum dated 4/7/93, there was a consensus of
the Council to select Option II, whereby the City would buy
out Department Head vacation hours in excess of 200, giving
the employee a chance to use vacation hours before reaching
the maximum. The Council directed staff to prepare a
resolution for the 4/15/93 Regular Meeting to approve this
CITY COUNCIL WORKSHOP MEETING, 4/8/93 PAGE 7
- option and to unfreeze the accumulation of hours and credit
past hours.
The Acting Assistant City Manager stated since these funds
had not been budgeted, the funds would need to be
transferred from Council Contingency.
CURFEW FOR CITY
COUNCIL MEETINGS There was a consensus of the City Council directing staff to
prepare the necessary documents to amend the Charter to
reflect Council meetings would commence at 7:30 P.M. and end
at 11:30 P.M.
There was discussion regarding limiting time for Petitioners
to make their presentation. The Acting Assistant City
Manager was directed to provide the Council with information
regarding placing a time limit on items on the Agenda.
SPACE STUDY James FitzGerald, Police Chief, addressed the City Council
and reviewed the space needs for the police department for
the next 20 years.
Mayor Russo stated the Council needed to determine if they
wished to build out to the year 2000 or the year 2010 and
the direction they wished to proceed.
Mayor Russo felt Chief FitzGerald should serve on the Space
Facility Committee and felt public input meetings should be
held with the residents. Mayor Russo felt a mission
statement should be prepared for the Committee.
The Acting Assistant City Manager was directed to summarize
the discussion regarding the consensus of the Council re:
the mission statement.
CITY COUNCIL WORKSHOP MEETING, 4/8/93 PAGE 8
Mayor Russo stated they would attempt to schedule a meeting
for the committee within the next 2 weeks and would appoint
a Council liaison.
POLICE AND FIRE
IMPACT FEE
ORDINANCE Mr. Walton briefly reviewed the Police and Fire Impact Fee
Ordinance.
In response to Councilman Clark, Attorney Brant stated
police and fire impacts fees collected would need to be kept
separate.
There was a consensus of the City Council to proceed in this
direction re: Police and Fire Impact Fee Ordinance. Mr.
Walton was directed to contact Dr. Nicholas to again review
the ordinance and make the necessary changes and updates.
Mr. Walton was directed to obtain a time frame from Dr.
Nicholas, as the Council wished to expedite this issue.
MILITARY TRAIL
SPEED LIMIT In response to Vice Mayor Monroe, Attorney Brant stated the
City would be dealing with the Florida Department of
Transportation to request the speed limit be lowered on
Military Trail. If the Florida Department of Transportation
did lower the speed limit, the legal burden would be on
them.
Per a consensus of the Council, this item would be placed on
the 4/22/93 Workshop Agenda for further discussion.
CITY COUNCIL WORKSHOP MEETING, 4/8/93 PAGE 9
ustARTER REVIEW
COMMITTEE Mayor Russo stated Steve Mathison and Gary Fields had both
expressed an interest in serving on the Charter Review
Committee and felt someone in public administration would
also be suitable. The Acting Assistant City Manager was
directed to draft a mission statement for the committee.
Attorney Brant felt the purchase section of the Charter
should also be reviewed and updated.
Mayor Russo stated he wanted the referendum vote on the
charter amendment to be held in conjunction with another
election.
MAYOR RUSSO Mayor Russo reported he had been appointed by Chair Mary
McCarty to the North County Task Force, along with the other
Mayors in the North County area, representatives of the
Chambers of Commerce and residents of the area, to try and
locate FAU in the north county area.
CITY MANAGER
PROFILE The Acting Assistant City Manager requested any comments
regarding the City Manager Profile provided by Slavin &
Associates, be provided to her by the end of next week.
GREAT WESTERN
BANK The Acting Assistant City Manager stated Great Western Bank
had requested an amendment to the site plan re: change in
the tile roof, and this item would be discussed at the
4/15/93 Regular Meeting.
LAWSUITS Attorney Brant stated, regarding the Ford lawsuit against
the City re: paying for public record request, the matter
was to be heard Tuesday in County Court. Attorney Brant
CITY COUNCIL WORKSHOP MEETING, 4/8/93 PAGE 10
recommended the Council conclude this case in order to be
awarded reasonable attorney fees.
Per the recommendation of Attorney Brant, there was a
consensus of the Council directing Attorney Brant to attempt
to settle the Watterson lawsuit out of court for no more
than $2,000.
ADJOURNMENT There being no further business to discuss, the meeting was
adjourned at 11:26 P.M.
APPROVAL
I�AYOx2 R SSO COUNCILMAN JABLIN
VICE MAYOR MONROE COUNCILWOMAN FURTADO
r-
COUNCILMAN CLARK
'EXA M. RIEF
DEPUTY CITY CLERK