HomeMy WebLinkAboutMinutes Council 030884CITY COUNCIL
WORKSHOP 1,1EFTI.NG
CITY OF PPI21 BEACH GARDENS
Is MPS' -H 3, 1984
The Workshop 'Iceting of the City Ccnnncil of Palm Beach Gardens was called
to order by Mayor Aldred at 8:00 P.M. in the Assembly Room located at
10500 Borth Military Trail, Palm Beach Gardens, Florida, and opened up
with the Pledge of Allegiance to the Flag.
ROLL CALL: The roll was called by the Df -puty City Clerk and present were: Mayor Aldred,
Vice Mayor Kiedis, Ccuncilwomsn Monroe and Councilman Kiselewski. Councilman
;fartino was not in attendance. City Manager John Orr and Attorney William
Brant were also in attendance.
iu %NCCiNCE�Lti1S: .,Savor Aldred announced that the Logic and Accuracy Testing of Cal, uter
Elections Systems Automatic Tabulating Equipment to be used in the 'March
13, 1984 General & Special Referendum Eleccrons will be on Friday, March
9, 1984 at 2:00 P.M.. The City's General & Special Referendum Election will
be on Tuesdav, March 13, 1984, and the polls will be open from 7:00 A.M. to
Aft 7:00 P.M. The P13C Fire Departrient Ins. will Meet on Tuesday, March 13, 19$4
at 7:30 P.11•1. and on Wednesday, March 14, 1984, the City's B autification and
Environmental Comrmttee will meet at 7:30 P.M.
CAZT WOP uTnCZ-
LIC.= I-91ING CTTY'S The six bids received by the City for Lighting the City's Jogging Trail were
JU'C'ING TRAIL opened and read aloud by the Deputy City Clerk, as duly advertised on
February 21, 1984 as follows:
Telford Electric — Lake Park, F1. 33403 — $13,500.00
Basic Lighting 'Maintenance - WPB, Fl. 33409 - $14,526.00
Ftslibacn & Moore - lNTB, F1. 33407 - $15,500.00
Culpepper Electric, Inc. - Lantana, Fl. 33462 - $22,000.00
JD Electrical Contr - Lantana, 1'l. 33462 - 514,870.00
Helser Electric, Pi,G, Fl. 33410 - $12,990.00
A motnou was adopted that these bids be renanded to the City Manager and
the Recreation Director for their recauriendation to the Council at the
Yarch 15, 1984 Regular 'k etin�,
City Council Workshop Meeting, 3/8/84 Page -2-
C1'L'1's 1NS. Mr, Bob Diamond, Agent of Record, was in attendance to address the
COVEh.5U- FOR 1nc 1 re arh Lh` is.su:ance coverage for the City utornobiles
T1;I1 "omoBLI.E5 g` `b coverage '
and to explain as to why the coverage has gone up so much this past
year.
The City Tkuiatier handed out to each nember of the Council a report
regarding the costs of insurance on the automobiles, broken down by
each departrrient.
Mr. Diamond stated that the main problem for the rise in insurance
coverage, has been the amount of accidents experienced in the past
few years, and in particular with the Police Department, and some with
the Fire Department. The rates are based on experience, and are adjusted
each year. Mr. Diamond stated at the end of 1983, the City was hit with
a $200,000 claim for an accident that happened in 1980. These are the
things that raises the rates, and felt with better training of personnel,
a driver training program, etc. would s:iaw improvements with the rates.
A major issue brought out by the Council was the amount of vehicles the
City does have, and the City Manager stated he is looking into the
possibility of eliminating sage of these vehicles. Regarding the question
on self - insurance, the City :Ianagcr stated that the City can self- .insure
some units for liability coverage.
Mr. Diamond also explained to the Council that they have been looking
at the insurance coverage over the past few rxniths, and stated the City
cannot go to higher deductibles and gain much, and cannot lower the
liability limits, however, can self- insure physical damage on alot of
units, of which they will be looking into, and Lo make provisions for
this in the budget, and also the possibility of eliminating some units.
F llowin2 their discussion, the City Llanager stated that new personnel
are now taking driver training programs which will hopefully lower the
rates, and to try and pinpoint where the problem areas are, and to
basically put across the fact that emergency vehicles always do not
have the right -of -way.
LCCA1'IQ\ UP ice2). ;r. Phil Davis, General :Langer of Emergency Medical and Safety Supply,
1?y�1Jlf, t.i \rI, ]nc. was in attendance to address the Council pursuant to their request
SLUE. DI'lVE -
E,,Ly,L_,E\4C.'k to temporarily locate a trailer behind their store at 10475 Riverside
�\� SAL'tt'Y 5L1f'LY
JrLvk2, for the purpose of storing emergency medical supplies, such as
11
El
City Council :workshop Meeting, 3/8/84
Page -3-
bandages, dressings, etc, Mr, Davis stated they have run out of space
—eded to serv^ l -)cal f4 -c and police departments, ambu'_a:1ce services,
and further stated they have the permission of the owner, Mr. Sy Fine,
to locate this trailer.
It was the consensus of the Council that snore information is needed
before they would be willing to give this request further consideration,
such as the size of the trailer, a drawing showing the location, size
and landscaping, how long the trailer is needed, and would one trailer
be enough.
The petitioners were requested to obtain this information and will be
rescheduled for a workshop meeting in the near future.
12,ERCENCY
The City 111anager stated that the City's present emergency generator
located at the fire station is not working, and are presently renting
one for the neat couple of weeks until he can get a price of a new or
used one. Preliminary estimates run from $14,000 to $20,000, and
further stated he is trying to get a propane gas generator rather than
another diesel.
Attorney Brant informed the Council that the generator can be purchased
on an emergency basis, provided that the Council has proof to determine
it is an emergency, so the City would not have to go out for bids.
The City *tanager was requested to check into the availability of
generators and report his findings back to the Council.
REPORTS:
COLJNCII11Vr
Gouncilnkzi Kiselewski reported on the High School Advisory Council
i5� 1' =SK
n eeting he attended this past Monday, and discussion centered around
"Proposition 1 ".
ICE L YOit
Vice Zfayor Kiedis reported on the Site Plan and Appearance Review
KlEDiS
Committee meeting lie attended this past Tuesday. The minutes reflecting
that meting are on file irl the City Clerk's office.
I= 'IS BY . VYOR AND CI NL GLL :
COLMILU,-Lv1
Councilwoman Mcnroe requested that the City Manager have the speakers
xr i
in the rear of the Assembly Room be checked out to see if they are
working properly.
Gmincilwomaii "fonroe voiced tier concern over the landscaping, i.e. lack
ot, aL Perry Cable T-v along with their curbing and parking situation
City Council workshop 'Beefing, 3/8/84 Page -4-
and stated that the whole area needs to be cleaned up. She also
expressed her roucern ^ver the noise from vehicles tr 7 ^_]ling
Military Trail, and requested this be looked into.
In response to Councilwoman Monroe, the City Manager stated he will
begin to advertise for an Assistant City Manager on April 1st.
VICE MAYOR RIEDIS
Vice Mayor Kiedis voiced his concern also over the parking across from
Burg & Di.Vosta's office and wanted to (mow who the property belongs to.
CO.V NI'S I'R(Al THE PUBLIC:
PBR. PRILILR`1r1V:
In response to Mr. Prieverman, Longwood, PBG, the Council informed
him that the site plans for the PGA Concourse have been approved
by the Site Plan and Appearance Review Caimittee, and they do not
have to appear before the City Council for final approval.
RE'SOLUHU,S :
RESOLUTION 17
During the workshop session on Resolution 17, 1984, Appointing /Re-
appointing an alternate member to the City's Zoning Board of Appeals,
the members of the Council were in agreement to insert the name
Saul Sherman in the blank of Section 1.
Resolution 17, 1984, will be considered for adoption by the Council
at the March 15, 1984, Regular Meeting.
RESOLUiII}, 18,
During the workshop session on Resolution 18, 1984, Appointing/Re-
T937-
appointing r."mbers and an alternate member to the City's Site Plan
and Appearance Review Committee, the members of the Council were in
agreement to insert the name Richard Rogers, who is presently serving
as an alternate member, in the blank of Section 1. The City Clerk's
office was requested to contact those applicants who have applied for
the Planning and Zoning Co mission, to see if they would also be
interested to serving on the Site flan and Appearance Review Coumittee.
Resolution 18, 1984, will be considered for adoption by the Council
at the march 15, 1954, Rebgilar Meeting,
I'C tiBS 1'C12 DISOUSSUYN;
1111- 11..tiiF.lNTATION OF 'n�STER LAI\iDSCAPE P1AN FOR CITY, PREPARED BY B & E
"�.. Michael Slade, rxmber_ of the Beautification and Fnvironmental
Committee, along with Mr, frank Meroney, Urban Design Studio, were
in attendance to address the Council regarding their proposed :]aster
Landscape Plan for the City.
City Council Workshop Meeting, 3/8/84 Page -5-
Mr. Slade stated they are to the point now where the plans needs to
be implc tentec ar,,l the Council needs to maker a e mnittment. They are
approaching the moire where bids can go out for development of t_he
Master Landscaping Plan.
It was the consensus of the council that rather Lhan go out for
bids, that perhaps they ask for volunteers to do the work. The members
of the Council also requested of the B & E Committee to give them a
time table, and to also include in the Landscape Plan, a maintenance
program.
AME&7)LNG SECTlaN 11 -26 OF ARTICLE III - CITY'S FIRE CODS;
Mr. Tom Vreeland, Fire Marshal, was in attendance to address the
Council pursuant to his cctu= ication, dated 2/22/84, changing Section
11 -26 of Article II - City's Fire Code, (ref: co Tmmication from Mr.
Vreeland, and attached to these mire *_cs).
The members of the Council voiced no objection to his request, and
requested he meet with Attorney Brant to work out the wording, and to
return for further discussion at a workshop meeting in the near future.
L'UDIFYING SITE PLAN AND ARCHITECTURAL ELEVATI(hv PLANS AND APPROVLNG
SCAPE PLAN FUR 4.992 Sq. )T. BLDG. PROPOSED IN LIEU OF 2400 SQ. FT.
BUT, 7UT77ZO -177T 3 BY URD Le NCE iu, 1963, 777IT11 CG-I ZWJNG
Mr. Rudy Arsenicos, Architect and Authorized Agent for Dr. Joseph
Giurato, DVM, was in attendance to request modifications to Dr. Giurato'
original approved PUD, adopted by Ordinance 10, 1953 on October 20,
1983. 7lieir request is to move the building 5' more toward PGA Boulevar
and to construct a 2 -story building containing 4,992 sq. ft. in lieu
'if a one - story that was to contain 2400 sq. ft.
"fr. Pssenicos e-xplained that due to a lack of cmnunicatiori between
Dr. Giurato and his attorney during his initial request for a PUD,
Dr. Guirato was under the impression that he was petitioning for a
2 -story building rather than a one -story building. When the PUD was
approved as a one -story building, he was then informed that it would
not be a problem to modify the plan to request for 2- stories.
Mr. Arsenicos went on to say that Dr. Guirato will occupy the first
floor and will rent out spaces on the second floor of his building.
They will be providing 23 parking spaces, including handicapped, to
be located across Bomar Drive.
City Council Workshop Meeting, 3/8/84
Page -6-
Farina their discussions, the major objection brought out by certain
nieiber; of ono C:oui�cii was the building being too large for the site,
along with the building elevations, being rectangular in shape, and
sgFg�cstcd perhaps changing the elevations /roof line to make the-
building more appeasing.
`1r. Arsenicos went on to say that they have also appeared before the
Si Le Plan and Appearance review Comiittee and Planning and Zoning,
and both boards were in favor of their modifications.
Following their discussions, the Council requested of the Petitioner
to coge back with drawings showing the buildings along PGA Boulevard,
to US m1, to give them a better idea of what a two -story building
vs. a one story building on their property would look like.
The City Attorney was also requested to prepare an Ordinance for 1st
Reading, and this project will be ,•rorkshopped again on March 22, 1984.
RECREATIONAL USER FEES
The members of the Council discussed the recreational user fees, ,.hich
was a concern voiced by 1,tL. Bill ifarkham, in that he feels a fee
should be paid by the "non- residents" participating in the PBGYAA
using City facilities and not paying a fee for their use.
It was the consensus of the Council that this is an administrative
problen that should be worked out with the Recreation Director and
City `tanager. Councilman 1Ciselewski requested they also find out
what the equitable payment should be from outside residents, and the
Ci.Ly PLanager was requested to contact other cities as to how they
handle non - resident probleris. Councilwanan Monroe also requested that
the Council be provided a break -da,,n on the $438,168 budgeted money
in the Recreation Department, and wanted to know as to where these
figures came from.
PALM BEACH C�U,DENS POLICE PENSION BOARD
In response to Councilman Idselewski., 1layor Aldred stated as of no,::,
we have no Police representation on the Police Retirement Fund, as
a coffm- mication was received from Captain Ed Clark, resigning his
position as Trustee from the thmicipal Police Officers Retirement
Trust Fund Board. Mayor Aldred cLated they are still hopeful of
submitting their reports so the officers can get State matching funds
City Council Workshop Meeting, 3/8/84
Page -7-
and is not sure -� to why the resignation was tendered
The City Manager stated that State Laws say you must have a Board
of Trustees for any pension plan. In the State of Florida alone,
there is as many as 80-90 pension plans. Some plans state you must
have a board of Trustees that invest monies for the pension funds,
and all the other criteria spelled out in Chapter 185, that are to be
adhered to. However, we have something different, in that the City
has a contract with Travellers Insurance Company that handles the
pension: plan, and in the Ordinance that established the pension plan,
it states that the contract with Travellers is in effect and that
also the portion of Chapter 185 that is not in conflict with the
contract is to be applied. Therefore, there is alot of things in
conflict. So when you get the State telling the Board of Trustees
that they can invest monies, it is ;ng, because they cannot invest
monies. That is where the problem is. The Board of Trustees wanted
to look at ways of getting out of the plan, and Mr. Orr stated we
Alk have a binding contract, that states you can abolish a plan if
you'd like, but the funds would be frozen for five years, and pay
4% interest. That is not a viable thing for the City to take on.
Mayor Aldred stated the thing they do not understand, is that under
a defined benefit program, it does not matter to them, what happens
to the investment of funds. The investment of funds can only im;tulre
to or can only be detrimental to the City, making the pension fund
payments. As long as the City has the contract, that is the way
it is going to be.
AOJOUR2.,ENT: 'there being no further business, the meeting adjourned at 11:05 P.M.
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