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HomeMy WebLinkAboutMinutes Council 010473REGULAR MEETING CITY OF PALM BEACH GARDENS JANUARY 4, 1973 The Regular Meeting of the City Council of Palm Beach Gardens was called to order by Mayor Wiley at 8:00 P.M. on Thursday, January 4, 1973 in the Assembly Room, 10500 N. Military Trail and opened with the Pledge of Allegiance to the Flag. ROLL CALL: Roll was called by the City Clerk and present were: Councilman Dunbar, Councilman DeLonga, Councilman Martino, Vice Mayor Kiedis and Mayor Wiley. City Manager Robert Carlson and Attorney William Brant were also present. MINUTES: The minutes of the Regular Meeting of December 21, 1972, as amended, were unanimously approved by the Council. REPORTS: The monthly reports of the Building, Public works, Vehicular Mainten- Department structure relative to the type of personnel, salaries, etc. showing a comparison with other Cities and make a recommendation to the Council. The Council instructed Mr. Devine to present work schedules for their consideration which should disclose if there is a need for more manpower. 10 ACRES Mr. Devine reported the grading of the 10 acres, adjacent to the City ance, Police, Fire and Recreation Departments were approved by the MONTHLY DEPARTMENT Council as ,presented. The following additional information was given REPORTS: by the Department Heads in answer to questions by the Council. BUILDING Kassuba Corporation, Inc. has applied for a building permit for 478 DEPARTMENT: apartments to be located on property South of Northlake Boulevard KASSUBA: and East of 1 -95 and Mr. Munsell, the Building Official is advising them by letter that they do not have the proper zoning to build. PUBLIC WORKS: The Council discussed whether a policy decision should be made to OVERTIME: authorize more men for the Public works Department or continue to authorize overtime to cover the work load, and as suggested by Councilman DeLonga, to have the Merit Board review the Public Works Department structure relative to the type of personnel, salaries, etc. showing a comparison with other Cities and make a recommendation to the Council. The Council instructed Mr. Devine to present work schedules for their consideration which should disclose if there is a need for more manpower. 10 ACRES Mr. Devine reported the grading of the 10 acres, adjacent to the City i Regular Meeting, January 4, 1973 Page 2 Complex, has been completed and he had been informed by Southeastern Grasses they will seed the area with 40 lbs. of rye, 150 lbs. Argentina Bahia and mulch per acre at a cost of $432.00 per acre. The Council concurred that this amount of capital money should not be spent for temporary practice fields until a long range plan has been presented and field locations determined. The Council authorized Mr. Devine and Vice Mayor Kiedis to make a study of what type of seeding is needed and make a recommendation to the Council. VEHICULAR Wink Speer, Director, Vehicular Maintenance, has prepared a report of MAINTENANCE: the condition of all the vehicles in the rolling stock of the City. This will be reviewed with the City Manager and a recommendation made to the Council at a future meeting. POLICE The Chief of Police reported the Walkie Talkies that were authorized DEPARTMENT: for the Police Department by the Council should be ordered within the coming week. FIRE Chief Summers stated he had contacted the maintenance man and Mr. DEPARTMENT: Pappalardo regarding the fires in the trash containers at Tanglvwood. He also reported there are no Civil Defense trucks available to buy for the Fire Department; and the response for food and clothing for Nicaragua has been outstanding. Mayor Wiley acknowledged Chief Summers' report regarding the incinerators at various locations in the City specifically the one at the Publix Super Market which will be discontinued within 10 days. RECREATION Mayor Wiley commented on the dance held by the Teen Center that was DEPAR TMENT : poorly attended, which proved to the Teens the importance of planning and advanced advertising. Woody Dukes, Recreation Director, presented the Council with the trophy received from the Town of Lake Park for first place winner %--./ for the City's float in the Christmas In Dixie Parade. A check for Regular Meeting, January 4, 1973 Page 3 $100.00 was also received for first place in the Jupiter parade. The Council authorized the Recreation Director to open the Teen Center on Saturday evenings on a trial basis, and to determine if the present personnel would be willing to work these hours. The Council concurred with Councilman Martino's suggestion and instructed Mr. Dukes to form a basketball league for boys in the 16 -17 age group to play in the evenings at Plant Drive Field and at the end of the season have a tournament and present trophies. Mr. Dukes advised the 4 new tennis courts will be completed in three to four weeks. AGENDA Mayor Wiley revised the format of the agenda so that items concerning REVISED: t he various Department Heads could be discussed while they were present. ITEMS FOR DISCUSSION: CAB AND The Councils by unanimous vote, authorized the purchase of a Cab and CHASSIS & Chassis from Rich Motors Incorporated, F.O.B. Enterprise, Alabama for � the low bid of $14,620.90 and for one 20 -cubic yard GarWood packer body from Tom Wood Equipment Corporation in the bid amount of $9,095.00 delivery in 6 -7 months. This bid was the only one received that met all the specifications. Mr. Carlson reported $19,500 is budgeted for these items leaving a deficit of $4215.90 and recommended it be appropriated from the Federal Revenue Sharing Fund. Council agreed. TENNIS COURT Leonard Devine, Public Works Director, reported the cost of a LIGHTING: lighting system for the 4 new tennis courts using Public Works labor to install the poles (which were taken down from Plant Drive) and fixtures would be $3551.00 and $400.00 for labor by an electrical contractor. Council, by unanimous vote, authorized the above expenditure, to be taken from the 01 -600 Capital Accourot, and accepted the recommendation of the Public Works Director to perform the labor. The Council concurred to use the inventory of poles for Regular Meeting, January 40 1973 Page 4 this project and to buy 6 new poles at $48.00 each for the lights at the High School tennis courts. �-' ITEMS BY CITY MANAGER: FIRE ZONES: Upon a recommendation of the City Manager, the Fire Chief and the Building Official were directed to establish fare zones and fire codes and present them to the Council upon completion. The Council requested that the Fire Chief and the Building Official present the already prepared map at a future workshop meeting for the Council's consideration. FLOOR PLAN Public Works Director Leonard Devine presented a drawing of floor PURL . plans for the renovation of 3704 Burns Road as the Public Works Complex at an approximate cost of $4,000 to $5,000, the cost c ontinguent upon whether the Public Works personnel performs the work or outside help is hired. Mr. Devine stated he could not undertake the job at the present time because of the back log of U work. The Council agreed to the plan for the utilization of the building Iin principle, subject to cost estimates. ITEMS BY MAYOR AND COUNCIL: SPEED LIMIT Public Works Director Leonard Devine reported 25 mile an hour speed S IGNS —�` zone signs have been placed at all entrances to the City giving advanced warning as to the new speed limit, and on Lighthouse Drive. Since there was a disagreement regarding the placing of the signs, and how many, the City Manager will confer with the Chief of Police and Mr. Devine and :sake a recommendation to the Council. SHACK AT The Building Official was asked to have the wood construction shack located at the Manson Condominium removed. USE OF Authorization was given by the Council to Mickey Neal, Coach at BASEBALL FfE 5---PT-ANT Palm Beach Gardens High School, to use the baseball field at Plant Drive for a practice field in the event the refurbishing of the High School field, on a cooperative basis with the City, is not Regular 1,1ecting, January 4, 1973 Page S PLANT DRIVE completed. The Council authorized that the field at Plant Drive FIELD SHUT DOWN: be shut down for the next two weeks for maintenance purposes to fertilize, water, etc. and that Mr. Carlson notify the schools. The organized activities will continue on schedule. Mr. Devine, Public Works Director, reported in looking at the High School baseball field, 4" of clay will be needed to bring it up to the present grade and the Public Works Department will furnish the labor and equipment and the School will supply the clay. EMPLOYEE OF It was clarified by Mayor Wiley that any employee can make a THE MONTH: recommendation for the "Employee of the Month Award." Recommendations should be made in writing specifying the reasons. Name of nominees will be forwarded to the Merit System Board for their recommendation for award. Vice Mayor Ki.edis presided while Mayor Wiley left the room. PUBLIC Councilman DeLonga asked the Council to authorize funds to the Mayor SERVICE COMMISSION or City Manager to attend the Public Service Commission hearing in MEETING: Tallahassee on January 19, 1973 regarding the Palm Beach County Utilities Company application for a temporary operating permit, to offer any factual information the City may have. Mayor Wiley will ascertain if he will be able to attend before next weeks meeting. STATUS Vice Mayor Kiedis asked about the status of the 9 acres. Attorney 4'-2 ACRES : Brant stated he had contacted Mr. MacArthur on Tuesday, January 2, 1973, at the direction of the Mayor, Mr. MacArthur said he would call Mr. Brant in two or three days to arrange for a conference to sit down and work something out regarding the lease or purchase of the 9z acres adjacent to the City Complex. COLIFORM Mr. Carlson was instructed to obtain a coliform count every couple COUNT: of weeks from various locations in the City. 1- . Regular Meeting, January 4, 1973 PETITIONS AND COMMUNICATIONS: Page 6 LETTERS FROM A Special Meeting will be held on January 11, 1973 prior to the �„- ROSSOW & Workshop Meeting to consider a resolution appointing members to the BRYAN THOMAS : Planning and Zoning Commission and the Beautification and Environ- mental Committee. Letters of application for appointment to the Planning and Zoning Commission from Gerald Rossow and Bryan Thomas will be discussed at that time. This will also enable the Planning and Zoning Commission to consider and make a recommendation at their meeting on Tuesday, January 9, 1973. Mayor J %Tiley informed the Council that the Beautification and Environmental Committee does not want to make a recommendation. AREA PLANNING Vice Mayor Kiedis acknowledged receipt of a communication from the BOARD: Area Planning Board announcing a Public Hearing on Thursday, January 18, 1973 at 2 :00 P.M. in the West Palm Beach Library Auditorium regarding a request from the Palm Beech County Utilities Company for Agent or Sub-Agent designation. Mayor Wiley, Mr. Carlson and Vice Mayor Kiedis plan to attend this meeting. BOARD OF A copy of a letter from Robert Culpepper, Chairman, Board of County COUNTY COMMISSIONERSCommissioners to the Environmental Protection Agency was acknowledged by Vice Mayor Kiedis, regarding the implementation of a County Sanitary Treatment and Disposal System. RUSH -.IN Copies of a letter to the Mayor from Rush -In Messenger Service MESSENGER SERVICE: regarding an application to the Public Service Commission for a temporary permit will be given to the Council for their information. Mayor Wiley returned to the meeting and took over the chair. ALL MAYORS Mayor Wiley stated he will accept the invitation of the Town of Lake TENNIS TOURNAMENT: Park to participate in their First Invitational All Mayors Tennis Tournament on Saturday, January 13 and Sunday, January 14, 1973. u u Regular Meeting, January 4, 1973 Page 7 PALM BEACH The City Manager stated he had received the October monthly report CABLE TV: of trouble calls from Palm Beach Cable TV and copies will be made for the Council. LETTER FROM Mayor Wiley acknowledged receipt of a letter of application to the R IC D A: Beautification and Environmental Committee from Richard McKenna and copies will be made for the Council. LETTER FROM Mayor Wiley acknowledged receipt of a letter from Jack Ketter, JACK KETTE : dated January 2, 1973 regarding the City's consideration to annex property in the area of Military Trail. REPORTS: The following reports were made by the City Manager: PENSION P1,AN:1. The Actuarial valuation for the Pension Plan for Police Officers and General employees and a copy of the final contract has been received and forwarded to Attorney Brant for his review. A specimen copy was sent to Mr. Boggs, Director, Municipal Police Pension Fund. EMPLOYEE 2. Mr. Diamond, who was appointed Agent of Record for the City, is `GROUP UPA R: working on and making contact with various companies for a Group, Health and Life Insurance policy for City employees. The City Manager is awaiting the claims experience from Kemper Insurance Company. ANNUAL AUDIT:3. Mr. Carlson presented the Annual Audit for the fiscal year November 1, 1971 through October 31, 1972 stating there was $148,447.18 in cash, with a fund balance of $82,108.72. A final payment to Serraes Construction Company of $17,595.60 left a surplus of $64,513.12. An encumbrance fund of $28,539.60 was carried forward in the 1972_1973 Budget. TRI -CITY 4. Mr. Carlson reported he had met with the City Managers of North ANIMAL OL: alm Beach and Lake Park to discuss the Tri -City Animal Control Agreement. It is the recommendation of the three managers that a $5.00 fee be charged for the return of a stray animal. The salary of the Animal Control Officer will be $6,000 annually. He will patrol each of the three areas a designated number of hours and will Regular Meeting, January 4, 1973 Page 8 be on 24 hour call. The warden will be responsible for feeding the animals and keeping the pens in sanitary condition. Plans and specifications for the vehicular and other equipment is ready to advertise for bids. The City Manager recommended the Council favorably consider authorizing the Mayor and City Clerk to sign the agreement. The Council, by unanimous vote, authorized the Mayor and City Clerk to sign the Tri -City Animal Control Agreement, a copy of the agreement to be attached to the minutes. FEDERAL 5. The City Manager reported he would make a written report at a REVENUE CC'T: later date on the Federal Revenue Sharing Act; that there were certain controls and restrictions. The first check has been received by the City in the amount of $25,040.00. ZEROX COPY 6. The City Manager reported the Zerox copy machine has been MACHINE: installed on a 90 day trial basis and at the end of that time an evaluation will be made. NEWSLETTER 7. It was reported by the City Manager a schedule of Newsletter DATES: publication dates from the Recreation Director as follows: February 19, 1973 prior to Election May 13, 1973 - Election returns and Summer Recreation Program. July 15, 1973 - Summer Program October 1, 1973 - Fall and Winter Recreation Programs. INTER -CITY 8. Reported the Inter -City First Aid Squad was not interested in FIRST AID housing any of their equipment in the new fire station. FENCES 9. Reported he had received no information from the Youth Athletic BASEBALL & Association regarding the construction of fences for the baseball FIELDS: and softball fields at Lake Catherine area. SELF - SERVICE 10. Reported Mr. Fine expects to receive final approval from the POSTAL UNIT: Postal Department to install the Self - Service Postal Unit no later than next week. U \1 / U Regular Fleeting, January 4, 1973 Page= 9 STREET 11. City Manager reported that the Public Works Director has been PAVING MTOGRAM: in contact with the County Engineers Office but has not yet' received all the information concerning the street paving program, but has been assured he can do the areas recommended, and approved by the Council, and possibly additional paving due to the change in the specifications. LIGHTS AT 12. Mr. Carlson stated he had talked with Dr. Eissey regarding the TENNIS COURTS HIGH :lighting of the tennis courts at the Palm Beach Gardens High School and the School Board has authorized the electrical work. PURCHASING 13. t:r. Carlson reported he had received 12 applications for AGENT: Purchasing Agent - 9 within the County and 3 from out of State. He stated 2 have sufficient qualifications for him to consider interviewing. ITEMS FOR DISCUSSION: SIGN The draft of the proposed Sign Ordinance as recommended by the nR f)TNAWrR <_ Beautification and Environmental Committee will be the only item on the Agenda for the Workshop Meeting of January 11, 19731, discussion to be limited to 14� hours. ORDINANCES: Ordinance #21, an Ordinance amending Ordinance #18, 1972, ORDINANCE transferring funds within the General Fund Budget was read by title #21$, 1972: only by the City Clerk on second reading and unanimously adopted by the Council. SWIMMING The draft of an Ordinance amending Chapter 27, Swimming Pools, POOLS: Municipal Code, City of Palm Beach Gardens, as recommended by the Building Department was deferred to a future workshop meeting. ADJOURNMENT. No further business, the meeting adjourned at 11 :25 P.M. Regular Meeting, January 4, 1973 page 10 1 MAYOR WALT91Z ,VICE MAYOR JOHN KIEDIS Alice- Jn Kefslake, City Clerk f COUNC ILMAN JAMr-,3/ " COtuc I ORDON NUNS COCJIVCT LbfAN MICHAEL MARTINO