HomeMy WebLinkAboutMinutes Council 010473REGULAR MEETING
CITY OF PALM BEACH GARDENS
JANUARY 4, 1973
The Regular Meeting of the City Council of Palm Beach Gardens was
called to order by Mayor Wiley at 8:00 P.M. on Thursday, January 4,
1973 in the Assembly Room, 10500 N. Military Trail and opened with
the Pledge of Allegiance to the Flag.
ROLL CALL: Roll was called by the City Clerk and present were: Councilman Dunbar,
Councilman DeLonga, Councilman Martino, Vice Mayor Kiedis and Mayor
Wiley. City Manager Robert Carlson and Attorney William Brant were
also present.
MINUTES: The minutes of the Regular Meeting of December 21, 1972, as amended,
were unanimously approved by the Council.
REPORTS: The monthly reports of the Building, Public works, Vehicular Mainten-
Department structure relative to the type of personnel, salaries, etc.
showing a comparison with other Cities and make a recommendation to
the Council.
The Council instructed Mr. Devine to present work schedules for their
consideration which should disclose if there is a need for more manpower.
10 ACRES Mr. Devine reported the grading of the 10 acres, adjacent to the City
ance, Police, Fire and Recreation Departments were approved by the
MONTHLY
DEPARTMENT
Council as ,presented. The following additional information was given
REPORTS:
by the Department Heads in answer to questions by the Council.
BUILDING
Kassuba Corporation, Inc. has applied for a building permit for 478
DEPARTMENT:
apartments to be located on property South of Northlake Boulevard
KASSUBA:
and East of 1 -95 and Mr. Munsell, the Building Official is advising
them by letter that they do not have the proper zoning to build.
PUBLIC WORKS:
The Council discussed whether a policy decision should be made to
OVERTIME:
authorize more men for the Public works Department or continue to
authorize overtime to cover the work load, and as suggested by
Councilman DeLonga, to have the Merit Board review the Public Works
Department structure relative to the type of personnel, salaries, etc.
showing a comparison with other Cities and make a recommendation to
the Council.
The Council instructed Mr. Devine to present work schedules for their
consideration which should disclose if there is a need for more manpower.
10 ACRES Mr. Devine reported the grading of the 10 acres, adjacent to the City
i
Regular Meeting, January 4, 1973
Page 2
Complex, has been completed and he had been informed by Southeastern
Grasses they will seed the area with 40 lbs. of rye, 150 lbs. Argentina
Bahia and mulch per acre at a cost of $432.00 per acre. The Council
concurred that this amount of capital money should not be spent for
temporary practice fields until a long range plan has been presented
and field locations determined. The Council authorized Mr. Devine
and Vice Mayor Kiedis to make a study of what type of seeding is needed
and make a recommendation to the Council.
VEHICULAR Wink Speer, Director, Vehicular Maintenance, has prepared a report of
MAINTENANCE:
the condition of all the vehicles in the rolling stock of the City.
This will be reviewed with the City Manager and a recommendation made
to the Council at a future meeting.
POLICE The Chief of Police reported the Walkie Talkies that were authorized
DEPARTMENT:
for the Police Department by the Council should be ordered within
the coming week.
FIRE Chief Summers stated he had contacted the maintenance man and Mr.
DEPARTMENT:
Pappalardo regarding the fires in the trash containers at Tanglvwood. He
also reported there are no Civil Defense trucks available to buy for the
Fire Department; and the response for food and clothing for Nicaragua
has been outstanding.
Mayor Wiley acknowledged Chief Summers' report regarding the
incinerators at various locations in the City specifically the one at
the Publix Super Market which will be discontinued within 10 days.
RECREATION Mayor Wiley commented on the dance held by the Teen Center that was
DEPAR TMENT :
poorly attended, which proved to the Teens the importance of planning
and advanced advertising.
Woody Dukes, Recreation Director, presented the Council with the
trophy received from the Town of Lake Park for first place winner
%--./ for the City's float in the Christmas In Dixie Parade. A check for
Regular Meeting, January 4, 1973
Page 3
$100.00 was also received for first place in the Jupiter parade.
The Council authorized the Recreation Director to open the Teen
Center on Saturday evenings on a trial basis, and to determine if
the present personnel would be willing to work these hours. The
Council concurred with Councilman Martino's suggestion and instructed
Mr. Dukes to form a basketball league for boys in the 16 -17 age group
to play in the evenings at Plant Drive Field and at the end of the
season have a tournament and present trophies.
Mr. Dukes advised the 4 new tennis courts will be completed in three
to four weeks.
AGENDA Mayor Wiley revised the format of the agenda so that items concerning
REVISED:
t he various Department Heads could be discussed while they were present.
ITEMS FOR DISCUSSION:
CAB AND The Councils by unanimous vote, authorized the purchase of a Cab and
CHASSIS &
Chassis from Rich Motors Incorporated, F.O.B. Enterprise, Alabama for
� the low bid of $14,620.90 and for one 20 -cubic yard GarWood packer
body from Tom Wood Equipment Corporation in the bid amount of
$9,095.00 delivery in 6 -7 months. This bid was the only one received
that met all the specifications. Mr. Carlson reported $19,500 is
budgeted for these items leaving a deficit of $4215.90 and recommended
it be appropriated from the Federal Revenue Sharing Fund. Council agreed.
TENNIS COURT Leonard Devine, Public Works Director, reported the cost of a
LIGHTING:
lighting system for the 4 new tennis courts using Public Works labor
to install the poles (which were taken down from Plant Drive) and
fixtures would be $3551.00 and $400.00 for labor by an electrical
contractor. Council, by unanimous vote, authorized the above
expenditure, to be taken from the 01 -600 Capital Accourot, and
accepted the recommendation of the Public Works Director to perform
the labor. The Council concurred to use the inventory of poles for
Regular Meeting, January 40 1973
Page 4
this project and to buy 6 new poles at $48.00 each for the lights
at the High School tennis courts.
�-' ITEMS BY CITY MANAGER:
FIRE ZONES: Upon a recommendation of the City Manager, the Fire Chief and the
Building Official were directed to establish fare zones and fire
codes and present them to the Council upon completion. The Council
requested that the Fire Chief and the Building Official present
the already prepared map at a future workshop meeting for the
Council's consideration.
FLOOR PLAN Public Works Director Leonard Devine presented a drawing of floor
PURL .
plans for the renovation of 3704 Burns Road as the Public Works
Complex at an approximate cost of $4,000 to $5,000, the cost
c ontinguent upon whether the Public Works personnel performs the
work or outside help is hired. Mr. Devine stated he could not
undertake the job at the present time because of the back log of
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work. The Council agreed to the plan for the utilization of the
building Iin principle, subject to cost estimates.
ITEMS BY MAYOR AND COUNCIL:
SPEED LIMIT Public Works Director Leonard Devine reported 25 mile an hour speed
S IGNS
—�` zone signs have been placed at all entrances to the City giving
advanced warning as to the new speed limit, and on Lighthouse Drive.
Since there was a disagreement regarding the placing of the signs,
and how many, the City Manager will confer with the Chief of Police
and Mr. Devine and :sake a recommendation to the Council.
SHACK AT The Building Official was asked to have the wood construction shack
located at the Manson Condominium removed.
USE OF Authorization was given by the Council to Mickey Neal, Coach at
BASEBALL
FfE 5---PT-ANT Palm Beach Gardens High School, to use the baseball field at Plant
Drive for a practice field in the event the refurbishing of the
High School field, on a cooperative basis with the City, is not
Regular 1,1ecting, January 4, 1973 Page S
PLANT DRIVE completed. The Council authorized that the field at Plant Drive
FIELD SHUT
DOWN: be shut down for the next two weeks for maintenance purposes to
fertilize, water, etc. and that Mr. Carlson notify the schools.
The organized activities will continue on schedule.
Mr. Devine, Public Works Director, reported in looking at the High
School baseball field, 4" of clay will be needed to bring it up to
the present grade and the Public Works Department will furnish the
labor and equipment and the School will supply the clay.
EMPLOYEE OF It was clarified by Mayor Wiley that any employee can make a
THE MONTH:
recommendation for the "Employee of the Month Award." Recommendations
should be made in writing specifying the reasons. Name of nominees
will be forwarded to the Merit System Board for their recommendation
for award.
Vice Mayor Ki.edis presided while Mayor Wiley left the room.
PUBLIC Councilman DeLonga asked the Council to authorize funds to the Mayor
SERVICE
COMMISSION or City Manager to attend the Public Service Commission hearing in
MEETING:
Tallahassee on January 19, 1973 regarding the Palm Beach County
Utilities Company application for a temporary operating permit, to
offer any factual information the City may have. Mayor Wiley will
ascertain if he will be able to attend before next weeks meeting.
STATUS Vice Mayor Kiedis asked about the status of the 9 acres. Attorney
4'-2 ACRES :
Brant stated he had contacted Mr. MacArthur on Tuesday, January 2, 1973,
at the direction of the Mayor, Mr. MacArthur said he would call Mr.
Brant in two or three days to arrange for a conference to sit down
and work something out regarding the lease or purchase of the 9z
acres adjacent to the City Complex.
COLIFORM Mr. Carlson was instructed to obtain a coliform count every couple
COUNT:
of weeks from various locations in the City.
1- .
Regular Meeting, January 4, 1973
PETITIONS AND COMMUNICATIONS:
Page 6
LETTERS FROM A Special Meeting will be held on January 11, 1973 prior to the
�„- ROSSOW & Workshop Meeting to consider a resolution appointing members to the
BRYAN THOMAS :
Planning and Zoning Commission and the Beautification and Environ-
mental Committee. Letters of application for appointment to the
Planning and Zoning Commission from Gerald Rossow and Bryan Thomas
will be discussed at that time. This will also enable the Planning
and Zoning Commission to consider and make a recommendation at their
meeting on Tuesday, January 9, 1973. Mayor J %Tiley informed the Council
that the Beautification and Environmental Committee does not want
to make a recommendation.
AREA PLANNING Vice Mayor Kiedis acknowledged receipt of a communication from the
BOARD:
Area Planning Board announcing a Public Hearing on Thursday,
January 18, 1973 at 2 :00 P.M. in the West Palm Beach Library
Auditorium regarding a request from the Palm Beech County Utilities
Company for Agent or Sub-Agent designation. Mayor Wiley, Mr. Carlson
and Vice Mayor Kiedis plan to attend this meeting.
BOARD OF A copy of a letter from Robert Culpepper, Chairman, Board of County
COUNTY
COMMISSIONERSCommissioners to the Environmental Protection Agency was acknowledged
by Vice Mayor Kiedis, regarding the implementation of a County
Sanitary Treatment and Disposal System.
RUSH -.IN Copies of a letter to the Mayor from Rush -In Messenger Service
MESSENGER
SERVICE: regarding an application to the Public Service Commission for a
temporary permit will be given to the Council for their information.
Mayor Wiley returned to the meeting and took over the chair.
ALL MAYORS Mayor Wiley stated he will accept the invitation of the Town of Lake
TENNIS
TOURNAMENT: Park to participate in their First Invitational All Mayors Tennis
Tournament on Saturday, January 13 and Sunday, January 14, 1973.
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Regular Meeting, January 4, 1973 Page 7
PALM BEACH The City Manager stated he had received the October monthly report
CABLE TV:
of trouble calls from Palm Beach Cable TV and copies will be made
for the Council.
LETTER FROM Mayor Wiley acknowledged receipt of a letter of application to the
R IC D
A: Beautification and Environmental Committee from Richard McKenna
and copies will be made for the Council.
LETTER FROM Mayor Wiley acknowledged receipt of a letter from Jack Ketter,
JACK KETTE :
dated January 2, 1973 regarding the City's consideration to annex
property in the area of Military Trail.
REPORTS: The following reports were made by the City Manager:
PENSION P1,AN:1. The Actuarial valuation for the Pension Plan for Police Officers
and General employees and a copy of the final contract has been
received and forwarded to Attorney Brant for his review. A specimen
copy was sent to Mr. Boggs, Director, Municipal Police Pension Fund.
EMPLOYEE 2. Mr. Diamond, who was appointed Agent of Record for the City, is
`GROUP
UPA R: working on and making contact with various companies for a Group,
Health and Life Insurance policy for City employees. The City
Manager is awaiting the claims experience from Kemper Insurance Company.
ANNUAL AUDIT:3. Mr. Carlson presented the Annual Audit for the fiscal year
November 1, 1971 through October 31, 1972 stating there was
$148,447.18 in cash, with a fund balance of $82,108.72. A final
payment to Serraes Construction Company of $17,595.60 left a surplus
of $64,513.12. An encumbrance fund of $28,539.60 was carried forward
in the 1972_1973 Budget.
TRI -CITY 4. Mr. Carlson reported he had met with the City Managers of North
ANIMAL OL:
alm Beach and Lake Park to discuss the Tri -City Animal Control
Agreement. It is the recommendation of the three managers that a
$5.00 fee be charged for the return of a stray animal. The salary
of the Animal Control Officer will be $6,000 annually. He will
patrol each of the three areas a designated number of hours and will
Regular Meeting, January 4, 1973 Page 8
be on 24 hour call. The warden will be responsible for feeding
the animals and keeping the pens in sanitary condition. Plans and
specifications for the vehicular and other equipment is ready to
advertise for bids. The City Manager recommended the Council
favorably consider authorizing the Mayor and City Clerk to sign the
agreement.
The Council, by unanimous vote, authorized the Mayor and City Clerk
to sign the Tri -City Animal Control Agreement, a copy of the agreement
to be attached to the minutes.
FEDERAL 5. The City Manager reported he would make a written report at a
REVENUE
CC'T: later date on the Federal Revenue Sharing Act; that there were
certain controls and restrictions. The first check has been received
by the City in the amount of $25,040.00.
ZEROX COPY 6. The City Manager reported the Zerox copy machine has been
MACHINE:
installed on a 90 day trial basis and at the end of that time an
evaluation will be made.
NEWSLETTER 7. It was reported by the City Manager a schedule of Newsletter
DATES:
publication dates from the Recreation Director as follows:
February 19, 1973 prior to Election
May 13, 1973 - Election returns and Summer Recreation Program.
July 15, 1973 - Summer Program
October 1, 1973 - Fall and Winter Recreation Programs.
INTER -CITY 8. Reported the Inter -City First Aid Squad was not interested in
FIRST AID
housing any of their equipment in the new fire station.
FENCES 9. Reported he had received no information from the Youth Athletic
BASEBALL &
Association regarding the construction of fences for the baseball
FIELDS:
and softball fields at Lake Catherine area.
SELF - SERVICE 10. Reported Mr. Fine expects to receive final approval from the
POSTAL UNIT:
Postal Department to install the Self - Service Postal Unit no later than
next week.
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Regular Fleeting, January 4, 1973 Page= 9
STREET 11. City Manager reported that the Public Works Director has been
PAVING
MTOGRAM: in contact with the County Engineers Office but has not yet'
received all the information concerning the street paving program,
but has been assured he can do the areas recommended, and approved
by the Council, and possibly additional paving due to the change in
the specifications.
LIGHTS AT 12. Mr. Carlson stated he had talked with Dr. Eissey regarding the
TENNIS COURTS
HIGH :lighting of the tennis courts at the Palm Beach Gardens High School
and the School Board has authorized the electrical work.
PURCHASING 13. t:r. Carlson reported he had received 12 applications for
AGENT:
Purchasing Agent - 9 within the County and 3 from out of State.
He stated 2 have sufficient qualifications for him to consider
interviewing.
ITEMS FOR DISCUSSION:
SIGN The draft of the proposed Sign Ordinance as recommended by the
nR f)TNAWrR <_
Beautification and Environmental Committee will be the only item
on the Agenda for the Workshop Meeting of January 11, 19731,
discussion to be limited to 14� hours.
ORDINANCES: Ordinance #21, an Ordinance amending Ordinance #18, 1972,
ORDINANCE transferring funds within the General Fund Budget was read by title
#21$, 1972:
only by the City Clerk on second reading and unanimously adopted by
the Council.
SWIMMING The draft of an Ordinance amending Chapter 27, Swimming Pools,
POOLS:
Municipal Code, City of Palm Beach Gardens, as recommended by the
Building Department was deferred to a future workshop meeting.
ADJOURNMENT. No further business, the meeting adjourned at 11 :25 P.M.
Regular Meeting, January 4, 1973 page 10
1
MAYOR WALT91Z
,VICE MAYOR
JOHN KIEDIS
Alice- Jn Kefslake, City Clerk
f
COUNC ILMAN JAMr-,3/
" COtuc I ORDON NUNS
COCJIVCT LbfAN MICHAEL MARTINO