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HomeMy WebLinkAboutMinutes Council 012573ROLL CALL: WORKSHOP MEETING CITY OF PAU1 BEACH GARDENS JANUARY 25, 1973 The Workshop Meeting of the City Council of Palm Beach Gardens was called to order by Mayor Wiley at 8:00 P.M. on Thursday, January 25, 1973 in the Assembly Room, 10500 N. Military Trail, and opened with the Pledge of Allegiance to the Flag. Roll was called by the City Clerk and present were: Councilman Dunbar, Councilman DeLonga, Councilman Martino, Vice Mayor Kiedis and Mayor Wiley. City Manager Robert Carlson and Attorney William Brant were also present. MINUTES: The minutes of the Regular Meeting of January 18, 1973 were unanimously adopted by the Council. ANNOUNCEMENTS: The following announcements were made by Mayor Wiley: ELECTION: The General Election will be held on Tuesday, March 20, 1973, filing dates for candidates is between February 19 and February 28, 1973. TRI -CITY Mayor Wiley stated he had nothing to report and a date had not been MEETING: confirmed wegarding a proposed Tri_City Meeting where the Area Planning Board would present their plan for the County Sewage Treatment and representatives from Palm Beach County Utilities Company would present their plans for a proposed new sewer system. REPORTS: The City Manager reported the area north of the Publix market has CLEARING OF been cleared. Councilman DeLonga reported he had received many calls AREA NORTH OF PUBLIX: of thanks from the people in the neighboring area and he had written a note of thanks to lair. MacArthur for allowing the City to clear his property. EMPLOYEES The City Manager reported that Mr. Diamond, Agent of Record, has GROUP INSUPANCE: succeeded in obtaining committments from at least two companies for proposals for the City's Group Insurance. He also stated it may be necessary to call a Special Meeting on Wednesday, January 31, i Workshop Meeting, January 25, 1973 Page 2 1973 if the condition arises that Kemper Insurance Company will not grant a 24 hour extension. ARBA PLANNING 1-11ayor Wiley reported on the Area Planning Board "Ieeting he and the BOARD MEETIM _ . City Manager had attended on Thursday, January 18, 1973, regarding the County Plan and the Palm Beach County Utilities Company plan for sewage treatment. (Newspaper report attached). The Area Planning Board indicated they want some sort of indication from the municipalities involved and a presentation by the Area Planning Board and the Palm Beach County Utilities has been tentatively scheduled for February 14, 1973. Councilman Dunbar stated he had followed it closely and would be in favor of voting favorably on a resolution from the City approving their plan, as requested by the Area Planning Board. Mayor Wiley stated that Mr. Lukin had advised him that the Hoard of Pollution Control would not grant exceptions to individual lot owners and suggested that every lot oim er register with the City a written request stating they were desirous of building. CONDITION OF The City Manager reported on the condition of the 01 -.600 Captial VARIOUS ACCOUNTS: Improvement Account, the 01 -500 Contingency Account and the Federal Revenue Sharing Trust Fund. (Copy of memo date January 2'4, 1973 attached). Attorney Brant advised that an Ordinance E ,,could be needed to transfer the additional surplus from the 1971 -72 General Fund in the amount of $19,513.12 to the 01 -500 Contingency Fund, 1972 -73 Budget. The Council authorized the City Attorney to prepare the Ordinance. Mr. Carlson suggested a policy decision would have to be made by the Council to provide funds for merit increases. Councilman DeLonga requested that the Bookkeeper determine actual amounts of take home pay for the employees since the recent increase in Social Security Deductions. Workshop °Ieeting, January 25, 1373 Page 3 BI- MDNTHLY The City ;Manager reported Mr. Lukin from the County Health Department COLIFOR14 COUNT: will furnish the City a copy of a present survey showing the u Coliform Count at various locations in the City and will do a count on a bi- monthly basis after a detcrmination is made of their work load. PLANNING AND vice Mayor Kiedis reported that the Planning and Zoning Commission ZONING MELTING: at their meeting held January 23, 1373 approved the rezoning and annexation petition from Lillian Koski contingent upon the residents living in the County, within 3001, being notified. B AUTIFICATION Councilman ?Martino reported that the Beautification and L?nviron.- & ENVIRONi1ENTAL COMMITTEE: ruental Committee at their meeting held January 24, 1973 discussed the Sign Ordinance and made plans for Environmental Awareness [leek to be held February 4 -10, 1973 with an opening day ceremony on Sunday, February 4th at the Fire Station at 2 :00 P. ?Y. The Council authorized trash bags be given to the B & F Committee to distribute to anyone interested in cleaning up their neighborhood. i,jr. Martino stated Mrs. Joni Hamilton was appointed President to replace Hr. Schlaudecker who is resigning. The City Manager was instructed to determine if Rev. Taber was going to remain on the Committee. PETITIONS AND CGS VIUNICAT IONS: The following communications were acknor:ledged by :Iayor Cvjley: COLLEGE OF 1. Communication from the College of Business Administration, 13US INESS ADMINISTRATION: University of Florida regarding the new population figures for the State Revenue Sharing for the fiscal year 1373 -74 proposing a population adjustment for the City from 6102 to 7620. The Council unanimously agreed to the adjusters figure. _STATE OF 2. A letter from the State of Florida, Department of Administration, F LOF< I DA : describing Vie new Comprehensive Planning Regions outlining 10 districts basically geographic boundaries of comprehensive planning Workshop Meeting, January 25, 1973 Page 4 regions set forth for the purpose of preparing regional studies. SKIP BAFALIS: 3. Letter from State Congressman Skip Bafalis requesting comments on tre proposed routes for 1_95 was forwarded to the Beautification and Iinvironmental Committee and the Concern for Environment Committee. CONCERN FOR 4. Letter from Nancy Laurie, President of the Concern for Environment Committee urging the Council to uphold the Building Moratorium. ,IAN SPURLOCIK: 5. Letter from Jan Spurlock, Palm Beach Gardens High School., recommending February 5_9 as Student in Government Week. The dates were changed by the Council until February 19 -23 and the City Manager was instructed to notify Piss Spurlock of same. PAL. "4 BEACH 6. Letter from the Palm Beach Gardens 11oman's Club requesting GARD= NS WO1 =V S CLUB: permission for the Fire Truck to go throughout the City on Monday to remind the residents of their Bingo games. It was the concensus of the Council that City ovined vehicles with public address systems would not be allowed to be used for this purpose, except to announce an election. The Council expressed no objection to the Woman's Club using private vehicles with a sound syste ;providing permission was obtained from the Chief of Police. ITgMS FOR DISCUSSION: The Council by unanimous vote approved the plans as submitted by the Public Works Director for renovation cif the -ublic Works Building at 3704 Burns Road and directed the City Manager to obtain bids for construction. AGREEMLNT 1,%'I-LH The Council directed the City Attorney to prepare a draft of an DR. GEI? ON : agreement, containing a waiver of responsibility in case of any injury, with Dr. Gerson regarding the use of his vacant property located west of the Palm Beach Gardens High School for 2 practice fields. Workshop Meeting, January 25, 1973 Page 5 Vice Mayor Kiedis suggested a similar agreement, if one is not in existence, be prepared for Howell Watkins and Palm Beach Gardens �. High School for the use of their_ fields. LEASE AT LAKE The City Manager reported he and Attorney hrant had talked to CATHERINE: !,Jr. MacArthur and requested permission to build 2 softball fields at the Lake Catherine site, and the inference from Mr. MacArthur was that he didn't want to approve any additional uses without an agreement. The Council, by unanimous vote, directed the City Attorney to negotiate an agreement or lease for Lake Catherine patterned after the lease at Plant Drive. SEEDING 10 A recommendation from Vice Mayor Kiedis containing cost estimates ACRES: for planting grass and a method of watering the 10 acre site was discussed by the Council and it was unanimously agreed to wait until after tray and accept the offer from the PGA Golf Club for grass cuttings and delpy on the sprinkler system until after acquiring the adjacent 9&, acres by lease or purchase. CAR #60 Recommendation was made by the City Manager and the Vehicular REPLACEMENT: Maintenance Superintendent to replace #60 Emergency Van for the Fire Department, which was involved in an accident, by a new heavy duty type van at an approximate cost of $4,200.00. The Council concurred in principle and authorized the City Hanager to prepare a scat of specifications for their consideration including the total cost of equipment that will be needed to furnish such a van. FENCING BALL The City Nanager was directed to obtain cost estimates for fencing F I LETS : the fields at Lake Catherine with a modification to extend the fences 5' to 10' beyond the first base lane and to also obtain costs of posts for the home run fences at the Lake Catherine area, the cost of 2 backstops on )fir. Gerson's property and at the existing T. -ball field at Plant Drive to extend the fence beyond Workshop Meeting, January 25, 1.973 Page 6 the first base line, the fences to be 51 high and eliminate the gat es. T -ball Field #2 - The Council agreed a T -ball field should not infringe on the existing football field and did not authorize the construction of the second T -ball field. T -ball Field #3 to be located at Plant Drive at the northeast corner. The Council concurred it was located too far south and agreed it should be moved 201 to the north. The City Manager reported he had contacted Rev. tvolber regarding the use of the field west of the Lutheran Church building for a T -ball field. Rev. Wolber requested that a drawing be furnished to present to his Board at their meeting February 13, 1973. SIGN OP,DINANCE: The discussion on the Sign Ordinance was tabled to a joint .meeting with the Beautification and Environmental Committee on � Wednesday, February 14, 1973. PELOCATION The Council unanimously agreed to the recommendation of the City F ZMINISTRATIVE : Aanager to relocate the administrative offices, to take effect OFFICES: immediately with the City Clerk sharing the quarters with the Public Works Department until such time as the renovation of the Public Works building is completed, and authorized the City Manager to advertise for a Clerk Typist II, at Pange 15. rERIT SYSTEA The City Manager reported that the lNerit System Board has BOARD: reviewed the structure of the Public Works Department, as directed by the Council, and a recommendation would be presented Workshop r]eeting, January 25, 1973 at the next meeting. Page 7 25 MPH SPEED The Council concurred with the recommendation from the City ti l UN S : Manager and the Chief of Police regarding the installation of 25 mile an hour speed limit signs. ITEMS BY THE D.1AYOR AND COUNCIL: EyIPLOY�+IENT OF The Council agreed to the second sample of an ad prepared by the NEW C ITY MANAGER: City Hanager in his mezzo dated January 25, 1973 regarding the ez�iployment of a new City Manager, with the salary to be left open and to wait until applications come in before establishing any other criteria. The ad will be placed in the Florida Municipal Record, Nation's Cities and published three tines in local newspapers, The City Attorney was directed to prepare the necessary resolution appointing a new treasurer and the City Clerk to get the signature carols, all to be kept on file until needed. CHART[,' -R Mayor �,iley askcd the Council to consider a proposed Charter T] r7? 7 7 C T (1nnT . revision for the March Election concerning the term of office, changing it to read the first regularly scheduled meeting in April or the first regularly scheduled meeting after the canvass of votes. The Council directed the City Attorney to research this and make a recommendation. C0MJN ILr -"N Councilman DeLonga asked the City i Inager to contact the Florida Power and Light Company for a street light at the entrance to the Aeadows Trailer Park. He reported the children were throwing the bait traps into the canals and asked the City Manager to request the 2xterninator to anchor them. He requested an item be placed in the Newsletter asking the residents not to throw grass in the canals. Workshop Fleeting, January 25, 1973 Page 8 SOUND SIREN The Council agreed to authorize the Fire Chief to sound the FOR SIGNING OF PEACE TREATYF City siren at 7:00 P.M., Saturday, January 27, 1973 the time the Vietnam Peace Treaty is being signed, and to contact the neighboring communities to do the same. COUNCILMAN The Council concurred with Councilman Martino and consideration MAR TI NO : of an Ordinance requiring mandatory retirement at age 65 will be placed on a future agenda for discussion. Councilman Martino asked the City Manager to get cost estimates on a method to control the activities on the tennis courts such as meter boxes to slip cards in that have been issued to residents for a fee. COUNCILMAN Councilman Dunbar asked for a cost figure on moving the Council DUNE R : podium to the other end of the Assembly Room. The City Manager at Councilman Dunbar's request will contact the Florida Power and Light Company for a street light at the entrance to the tennis courts off Flilitary Trail. COUNC IL MAN DILONGA: Councilman D eLonga commented that the parking lot for the tennis courts should notbe used by -the residents of Tanglewood. RESOLUTIONS: Resolution #3, 1973 amending Resolution #22, 1971 changing the RESOLUTION expiration dates of three members of the Planning and Zoning #3, 1973: Commission that were erronously appointed for three years and modified to include another section acknowledging that E. Craig James is filling the unexpired term of Stan Hausman and to correct the terms to read July 1, will be placed on next weeks agenda. ORF)INANCES: Ordinance #1, 1973 appointing a Board of Trustees, Police Pension ORDINANCE #1 Fund will be placed on first reading at the next Regular Meeting, February 1, 1973. � ORDINANCE #2 Ordinance #2, 1973 amending Ordinance #18, 1973, the Budget Workshop Meeting, January 25, 1973 Page 9 Ordinance, which was read on first reading January 18, 1973 will be placed on second reading at the next Regular Fleeting, February 1, 1973. PROCLAMATIONS: A proclamation declaring February 4 -10, 1973 as Environmental Awareness Week was presented by the Beautification and Environ- mental Committee and read and signed by the Mayor. ADJOURNIMENT: No futher business the meeting adjourned at 11:08 P.M. 1�Ak 1 W&I-n MAYOF— VIALTM WI LEY , VICt MAYOR JOHN KIEDI9 a i Alice lean, erslaIc , CYty Clerk om OUNC ILMAN JAN FIT-M, LO9M-A AY 4 ✓ VCOUNCIL IAN/GORDON DUNBAV 1 COUNC ILI-41 MICHALL r0 -PTIN0 O i l� I r` i 1 i }I S-7 C � , 91 r+•1 F+ u Ctf 00 F,.s 1 01 1 % , e� Ow ua.15 ° acsu �'_ v3 o 3 v!ce' C m- '?13 3wZ R.w to f Iwo P3 w��o, o�oua"i_Uo = te Q >'t'°:3 M, w+ w iQ Off+ Q/ C rQ 4 .� O O ?_w C GaC•'" m fWA.-w"C+ qCj UA G a m�nam� vim.. A O 'e U Q mm •O •r, C 'a ..°.• ..C.. O � � m� cam' � � � Q m c4 O a,a n a cam to co ca O cu,;; M cn a a " .4 C ca is w h cs ao°.dd°: C �' mw m —.,.a =d by>,u r5 c a o ma�o 13«+zS m -C bap rm"° Qy�m� .�i u i.' G 'h iY r^pa CC .cmEmS ,o caraa' 0U'C m�A mN _i v .w U cu 7a= aci'O A, ra o a m C u 0`0 i1E�'Qv° c «q �y ° _r . c A""_ +� -' ��. wCa+ •?' ,,,w w G a q O 0. C O� Z } G ' ' C 9 Cd La rn °vim mmaci �� ea O Ow A. ra C "M O. r.. SS -E •R �-. 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G m O � � m� cam' � � � Q m c4 O a,a n a cam -.y. w � � CR7 �� �` a c ca is w h o 0 ' C �' mw m —.,.a =d by>,u r5 c a o ma�o cwoc�„ A o3C7 ary m� C.1 p r�G a un�"a�on�� �' m -' m ce a- .'C.. v a p ❑ +... v,m Q 'O Bpi In p a r •G H SC It m Q1 ' a ° G 'h iY r^pa CC .cmEmS ,o caraa' 0U'C _„ pmn , i c _i v .w U _ Wk- 7 i_ OO S o Oa wC�d O � a . a � p 1p �y ° _r . c A""_ +� -' ��. wCa+ •?' ,,,w w G a q O 0. C O� Z } G ' ' C 9 Ra1 m � -0 '.L. C '•3nC] AxE = r• O rE �'a'a -2 a [a O i It a i�. - V - C .. s p a m C w rQ U3 *14 ~w .[ to o Q. vi w R a w � c A-1 A.MO 0. 40-: "G1 +. s , , . By MONA ROSS Times Staff Writer Heated discussion this morn- ing on a request for reconsid- eration of North Palm Beach Utilities Company's expansion plans resulted in a tabling of the matter until Flood Control district (FCD) Chairman Rob- ert Clark can meet with the Pollution Control Board. The utility company, owned by John D. MacArthur, serves North Palm Beach, Lake Park and an unincorporated area of the county. The company, represented by consulting engineer Donald Shepherd, wants to expand its three - million gallon -a-day ca- pacity to the five - million gal- lon maximum it claims is nec- essary to service residents there. Shepherd explained the com- pany wants to immediately ex- pand the North Palm 'Beach plant, gradually diverting the effluent flow to the Palm Beach Gardens plant, and later building a new plant westward on land owned by bacArthur. Then the North Palm Beach sewage treatment plant would became merely a pumping sta- tion, according to Shepherd. The engineer said the expan- sion proposal has been an "up- hill fight" since it began in September. The Rea Planning Board de- ferred action on the expansion Project, according to FCD as• sistant director Jack Maloy, until a `water quality evalua- tion report" is issued next week. Maloy said the county com- mission failed to give approval to the utility company's plans since some county land is in- volved and the county is cur- rently re- evaluating its plans for treatment in unincorporat- ed areas "There's an awful finality to this action f approval of the ex- pansion) said Maloy. "Once we approve it, we`ve lost our possibility to accom- plish the concept of a regional center." Lawrence Robbins, North Palm Beach town manager, pleaded strongly for approval of the utility's request. "Let's let them upgrane this plant and get some clean wa- ter going into the river," said Robbins. "Nobody wants it here, but as long as it is here, let's not let that plant i werload." The plant dumps effluent nto the ]Eaarman River, which s in FCD territory. Officials are concerned with quality of the treated effluent and the load being pumped into the river. Shepherd said that unless the plant is allowed to expand the capacity of effluent would result in a serious overload be- cause of the rate of new con- nections to the system. "You can't shut everybody off in the north county ..' because you have�a dream," said Robbins, referring to the E regional concept the county is seeking for a treatment faclit- ty. Maloy replied there has been "no intent by any of these agencies" to deny relief to cit- izens serviced by the utility firm. He said the planning board bad suggested that the compa- ny pump its affluent to the ex- panded Riviera Beach plant so that the Nnrth Palm Reach plant could become a pumping station rather than treatment facility. The suggestion, Maloy said, would provide an immediate solution to the problem. "But this company has elected to go its own way." Shepherd said company offi- cials were never directly ap- proached with the Riviera Beach proposal, but he said it would be too time - consuming with at least another year be- fore promised federal funds would be handed over. Robert Padrick, FCD mem- ber from Fort Pierce. ¢ave his feelings on the plant dumping its effluent into the river: "Put it in the ground, put it in a paper sack, do anything you want with it, lust don't put it in the Earman River." Shepherd said the company was merely trying to meet state standards requiring 90 per cent. treat,nant "The state is not concerned with possible overload," he said. "But that's what we're faced with and if we get there. we won't be able to meet treatment standards." Padrick made the motion that Chairman Clark meet with the health department's Pollution officials next week before a decision is made. He said the Pollution Control Board passed the matter to FCD, but the two agencies need to consider the issue jointly. Clark said he would try to .schedule the meeting rent week so the matter cari go be- fore the FCD again in Febru- ary. .F- January 24, 19N,/ TO: Mayor and Other Members of the City Council FROM: Office of the City Manager SUBJECT: Condition of Capital Account, Contingency Account, and Federal Revenue Sharing Trust Fund Gentlemen: t .. The following is a statement of the condition of the 01-600, Capital Account of the City of Palm Beach Gardens: AMOUNT_RMGETED $ 54,228.00 ADDITIONU—StWIUS FROM 1971 -72 Audit Report of Oct. 31, 972) 19:513.12 $ 73,741.12 EXPENDITURES=. CONTRACTSx AND ENC MEERENCES: 1. Preparation of Site - 4 tennis courts $ 275.00 2. Contract with F.C. Fiese Co. for con - Installation of Street Lights 500.00 struction of 4 new tennis courts 24,000.00 3. Lighting System -- 4 new tennis courts 4. (Public Works Department) Estimated 3,951.00 4. Contract with Sears Roebuck Company for Drainage Project - Reed Drive - 600_._ 00 fencing of 4 new tennis courts 3,290.00 5. Lighting of 4 tennis courts - Palm $82- UNENCUMBERED FUNIDS -01-600 ACCOLTI\T Beach Gardens high School(Public Works 3,160.00 Department) Estimated 3,371.94 6. Remodeling 3704 Burns Road- Estimated 47200.00 (Public Yorks Complex) 7. Improvements to Building, 3704 Burns 500.00 S. Engineering Fees -- Mock, Roos, and Searcy (for plans, specs and Bid Documents for Lighthouse Dr. Improvements), 3,569.36 43,157.30 Balance . 2 OTMM CAPITAL 1HPROM[ENTS BUDGETED 1. Strect Resurfacing Program $ 17,000.00 2. Installation of Street Lights 500.00 3. Protective Fences - Baseball Fields 2,000.00 4. Two additional T Ball Pields 1,400.00 5. Drainage Project - Reed Drive - 600_._ 00 _21,500.0o Balance $82- UNENCUMBERED FUNIDS -01-600 ACCOLTI\T 3,160.00 Balance _ $ ___12,243.82 (over) January 24, 1973 The following is a statement of the condition of the 01 -500 Contingency Account. Amoxwt Budg9ted 13,924.00 a e . 1. Transferred to 13-100 Salary Account $6,800.00 (Building Dept. Ordinance 2 -73) 2. Tri -City Animal Control 4,000.00 3. Rodent Control 1,300.00 4. Central Fire Station Open house 319.00 5. Installation of drinking Fountain (City Complex Area) 588.00 6. Clearing of Acreage North of Pubiix Shopping Center abutting Meridian lVay 237.50 $ 13,244.50 Balance $ ~ 679.50 Note: Provisions are yet to be made for Merit Increase Fund. The following, is a statement of the condition of the Federal Revenue Sharing Fund: Revenues Received $ 495068.00 Revenues Estimated in 1972 -73 General Fund Budget - 17,500,00 Balance $ Deficit - Purchase of Cab and Chassis and Refuse Packer 47215.90 Balance $ 27,352.10' R'Qbert H. Carlson City Manager