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HomeMy WebLinkAboutMinutes Council 030173RBGUL.AR MEETING CITY OF PALM BEACH GARDENS MARCH 1, 1973 The Regular Meeting of the City Council of Palm Beach Gardens was called to order by Mayor Wiley at 8:00 P,M,, Thursday, March 1, 1973 in the Assembly Room, 10500 N. Military Trail, and opened with the Pledge of Allegiance to the Flag. ROLL CALL: Roll was called by the City Clerk and present were: Councilman Dunbar, Councilman DeLonga, Councilman Martino, Vice Mayor Kiedis UMPIRE CLINIC: The Youth Athletic Association Umpire Clinic will be held every Friday for the next b weeks from 7 -9 P.M. in the Assembly Room beginning Friday, March 2, 1973. and Mayor Wiley. Attorney William Brant was also present. MINUTES: The minutes of the Workshop Meeting of February 22, 1973, as modified, were unanimously approved by the Council. ANNOUNCEMENTS: Mayor Wiley announced that the last filing day for candidates GENERAL for the General Election was Wednesday, February 28, 1973 ELECTION: and inasmuch as no one filed to oppose the incumbents, it was the desire of the City not to hold an election should the current statusquo of no opposition contain itself and there being no urgency to change the time of the reorganization meeting, the Charter revision could be postponed. Attorney Brant will advise the Council regarding the legality and was instructed to draft an Ordinance postponing the referendum to the Charter. PUBLIC HEARING Mayor Wiley announced a Public Hearing will be held by the PETITION FOR ANNEXATION: City Council on Thursday, March 15, 1973 at 8:00 P,M, regarding a petition for annexation of property located in the County in Section 5- 42 -43. UMPIRE CLINIC: The Youth Athletic Association Umpire Clinic will be held every Friday for the next b weeks from 7 -9 P.M. in the Assembly Room beginning Friday, March 2, 1973. Regular Meeting, March 1, 1973 Page 2 BID OPENINGS: Acting City Manager James DeLonga opened the following bids FENCING 9 that were duly advertised in a newspaper of general circulation BALL FIELDS: for fencing 9 ball fields: Bill Overton Budget Fence Company - $4,500.00 Sears Roebuck and Company - $5,130.00 Motion made and unanimously carried that the City Council receive the 2 bids as presented i with additional information to be obtained by the Acting City Manager before awarding the bid, based on a unit price for each field installed. The Acting City Manager was also instructed to make a recommendation on how the funds are to be budgeted. The Recreation Director Woodrow Dukes was instructed to obtain the unit price from Bill Overton Budget Fence Company. BID AWARDED FOR Motion made and unanimously carried that the bid for the Van VAN TYPE TRUCK: Type Truck, as per the recommendation from the Director of Vehicular Maintenance and the Fire Chief, be awarded to Palm Beach Dodge, Inc. for the low bid amount of $3713.90, monies to come from the Fire Station Bond Account. REPORTS: 1. Mayor Wiley reported he had met with Mr. Bonner, Mr. Brown, CITY MANAGER and Rev. Wolber, members of the City Manager Screening Committee, SCREENING COMMITTEE: and a criteria had been established to rank each applicant. A second meeting has been scheduled for March 15 to review any other applications received. PLANNING & 2. Vice Mayor Kiedis reported on the meeting of the Planning ZONING COMMISSION: and Zoning Commission held February 27, 1973. The Attorney representing Lost Tree Corporation did not appear and the Public Hearing to consider their petition was not held and will be scheduled at another time. The Commission is working on establishing new zoning categories, considering a temporary hold on annexations and intend to pursue annexation of closed Regular Meeting, March 1, 1973 Page 3 parcels within the City. MERIT SYSTEM 3. Councilman Dunbar reported on the meeting of the Merit BOARD MEETING: System Board held February 26, 1973 which was devoted to discussion on a new job classification, Public Works Clerk, as requested by the Council. BEAUTIFICATION 4. Mayor Wiley stated he had attended the Beautification and & ENVIRONMENTAL Environmental Committee, due to the illness of Councilman Martino, and they are in the process of designing and establishing a location for a sculpture for the City Hail and suggested the Council give them direction on this. He also advised them, as part of the Charter requirements, for future business they work beautification on a master /plan for the City. Mayor Wiley expressed concern that the B & E Committee meetings are not conducted according to parlimentary procedure and the Council agreed a letter of clarification was in order. EVALUATION 5. Councilman Dunbar reported that he had held two sessions OF EMPLOYEES: with the Department Heads regarding evaluation of employees and the evaluation sheets will be completed by the 4th and last session. The Council concurred that Councilman Dunbar follow through on the evaluation of the employees and on Merit Raises. A discussion will be held at the next workshop meeting on the cost of living and merit increases. PETITIONS AND COMMUNICATIONS: Mayor Wiley acknowledged receipt of the following communications: EVERETT JACOBSON:1. Letter from Everett R. Jacobson expressing the desire to serve on the B & E Committee. HOWARD SEARCY: 2. Letter from Howard Searcy, Mock,Roos and Searcy, Inc. Engineers adjusting the invoice for the survey of the 10 acres adjacent to the City Hall. Motion was made and unanimously adopted to pay r Regular Meeting, March 1, 1973 Page 4 Mock, Roos and Searcy, Inc. the adjusted figure of $256.21 for the survey of the 10 acres. RESIGNATION OF 3. Letter from Ed Higy submitting his resignation as Supervisor ED HIGY: of Recreation effective April 9, 1973. In compliance with the Council's request for a back up man for each Department Head, the Council concurred that any person hired should have the qualifications, education and capabilities to take over the Department in the absence of the Director. The Council authorized the Recreation Director, Mr. Dukes, to prepare and place an ad in a local newspaper advertising for a Supervisor of Recreation. STAN REIFF: 4. Letter from Stan Reiff requesting a hearing for a variance was referred to the Zoning Board of Appeals, the tentative date of hearing is March 22, 1972. SENATOR GURNEY: S. Letter from Senator Edward J. Gurney acknowledging receipt of a copy of a letter from the City to the Office of Revenue Sharing and asking to be kept informed. PALM BEACH 6. Letter from Palm Beach County Shrine Club requesting COUNTY SHRINE CLUB: permission to use the property on the west side of MacArthur Blvd. to sponsor a Carnival Show, proceeds to go to the Crippled Childrens Fund from April 8 through April 18, 1973, and asking for consideration of waiving the license fee. Motion was made and unanimously approved that permission be given to the Palm Beach County Shrine Club to hold the Carnival Show as stated above and that the fees be waivered. P & Z COMMISSION 7• Memo from the Planning and Zoning Commission recommending a RECOMMENDATION: new zoning category of R -]AAA, Single Family Residential. The Council agreed to wait until recommendations are received on all 4 categories before taking any action. Regular Meeting, March 1, 1973 Page 5 COUNTY ANIMAL 8. Letter from Cecil Sutton regarding a County Animal Control CONTROL: Ordinance and Agreement was discussed b7iefly by the Council. Mayor Wiley stated he sees the need for both the County and the Tri -City programs and will contact Lake Park and North Palm Beach for their opinions. Councilman DeLonga reported that under the Tri -City Animal Control Program a man has been hired as a dog catcher and will start work March 15, 1973 for training and on April 1, 1973 will start picking up animals in the three communities. A recommendation is forthcoming from the Public Works Director regarding relocation of pens and cost estimates. RYANt TAYLOR .& 9. Letter from Ryan, Taylor and Law, Attorneys regarding the building moratorium. Attorney Brant reported he had talked to Mr. Taylor and answered his questions and a follow up letter had been sent. CENTRAL FIRE 10. Letter from Gene Leofanti dated February 28, 1973 regarding STATION: the dayroom committee activities in the Fire Station. The Council had no objection to the location of the door in question, however, they felt no modifications should be made to the building without prior approval from the Council. They did object to the area being private whereby other groups would be unable to use the kitchen facilities. Councilman DeLonga will discuss this with the Firemen at their next meeting. PUBLIC HEARING 11. A copy of a Public Notice, State of Florida, Department of PULLUTIMI CONTROL B ARD: Pollution Control pertaining to an application for a TOP from the Palm Beach Gardens Utilities Company, given to the Building Official by Fred Trapnell. The Building Official was instructed to write for a copy of the application and to determine from the Pollution Control Board when and where the public hearing will be held. Regular Meeting, March 1, 1973 Page 6 SCHOOL BOARD 12. Communication from Dr. Eissey inviting the Council to WORKSHOP MEETINGS: attend the School Board Budget Workshop Meetings on Wednesday, March 7, 1973 and Monday, March 19, 1973 at 7:00 P.M. GEORGE BONAGURA: 13. Letter from George Bonagura complaining of the rates on the Sunshine State Parkway from Palm Beach Gardens to various areas was forwarded to the Legislative Delegation for their information. HARVEY BAKER: 14. Letter from Harvey Baker, an applicant for Purchasing Agent, inquiring about the disposition of the position. Mayor Wiley advised he had received 21 applications and had written to each one advising of the City Manager's resignation and that it was in the best interest not to fill the position until a new City Manager had been hired. SKIP BAFALIS: 15. Letter from the office of Skip Bafalis designating Mr. McLinden as a field district representative, and requesting they ' be granted the use of a room at the City Complex on the second and fourth Tuesday of each month between 2 -4 P.M. at which time residents in the area could talk about local problems. Acting City Manager DeLonga was instructed to reply in the affirmative. FINAL INSPECTION 16. Letter from Mock, Roos and Searcy, Inc. advising that the OF STREETS- TANGLhWOOD: Tangle-wood Phase 4 final inspection has been made and recommending that the streets be accepted by the City for maintenance was referred to the Building Department and Public Works Department for their formal inspection. Attorney Brant was authorized to pepare a resolution to accept the streets for maintenance. ITEM FOR DISCUSSION: LEGAL NOTICES: Mayor Wiley asked the Council to establish a policy that all legal notices be certified as meeting all the requirements by the City Attorney prior to placing that advertisement. The Council concurred. Regular Meeting, March 1, 1973 Page 7 ITEMS BY CITY MANAGER: Acting City Manager James DeLonga reported the following: 1. The light poles for the tw-mis courts are on the site. west 2. The street lights located at the Meadows and at the /entrance to the City Complex site off Military Trail will be installed on April 7, 1973. 3. A final date has not been given by Rubin Construction Company for the street resurfacing. 4. Mr. DeLonga will contact the Woman's Club asking that their sign reading "Bingo" designate that it is sponsored by the Woman's Club and not the City. EXTENSION OF The Council authorized the City Attorney to negotiate an extension TAR CT�FOR- FE ING of the contract with the School Board for resurfacing and lighting STS T HIGH SCHOOL: the tennis courts at the High School if the project is not completed within the 10 days remaining. TENNIS C CURTS Recreation Director Woodrow Dukes reported the tennis courts CITY COMPLEX: at the City Complex will be completed by Saturday, March 2, 1973 and Mr. Feise will advise the City when they can be users. WORK SCHEDULE The Public Works schedule for the next week will consist of PIMLIC MRK5 DEPT.: staking out the fence area for the ballfields, placing of 25 mile an hour speed signs, continue with lighting at tennis courts, put in player benches and preliminary grading at the new tennis courts. PLAYER BENCHES A request from the Public Works Director for a Purchase Order FOR T -BALL FIELDS: in the amount of $95.47 for benches for the 3 T -ball fields was discussed by the Council. The Council concurred there was a need for the benches and the Acting City Manager will work with the Public Works Director on the details, expending as little money as necessary to provide substantial benches. Regular Meeting, March 1, 1973 Page 8 REQUEST FOR A request from the Public Works Director to purchase a new 601' PUR I- 60* SERVICE MOWER: Service Mower for the price of $757.00 minus a trade in of $327.00 for a total price of $430.00, which was authorized in the Budget by the Council, was referred back to the Public Works Director to obtain quotation bids as required on a purchase of over $500.00. 25 MILE PER The Council agreed that the 25 mile an hour speed signs be HOUR SPEED SIGNS: placed at every block on Holly Drive. ITEMS BY MAYOR AND COUNCIL: VICE MAYOR Vice Mayor Kiedis asked for a report from the Police Department KIEDIS: showing the quantity of speeders resulting from the new speed limit during the past month. A report on the status of Reed Drive was requested by Vice Mayor Kiedis. Vice Mayor Kiedis reported the renovation of the Public Works building will be completed in another 4 weeks. Vice Mayor Kiedis reported a purchase order has not been received from the School Board for clay for the High School football field. It was reported by Vice Mayor Kiedis that the signs saying 'fright turn after stop" are faded. COUNCILMAN Councilman Martino inquired about the status of the Xerox Copy MARTINO: Machine - Councilman DeLonga is checking on same. Councilman Martino asked about the letter from the Mayor to Jack Schwencke regarding the diversion of certain areas in Palm Beach Gardens to the North Palm Beach Sewer Plant and was informed by the Mayor that no response has been received. Councilman Martino requested a report on the status of the restrooms located in the City Hall and Acting City Manager DeLonga reiterated that the restrooms are locked when the City offices are not open and on week -ends with a notation on each Regular Meeting, March 1, 1973 Page 9 door that keys may be obtained at the Police Station. Attorney Brant is preparing an Ordinance for the Council's consideration to study mandatory retirement at age 65. COUNCILMAN Councilman Dunbar inquired about the policy set by the Council DUNB AR : that the City Clerk would prepare resolutions and was advised this is being done. MAYOR WILEY: Mayor Wiley reported the Self Service Postal Unit is 95% complete and the contractor is waiting for the missing electrical fixtures. The Acting City Manager DeLonga will request the County Road Maintenance Department to dull the back of the speed limit signs on PGA Boulevard facing the west on the south side of the road to eliminate the reflection from the sun. A request will also be made for a no passing line going west in the vicinity of the Avenue of PGA and PGA Boulevard. AGENDA ITEMS: The following items will be placed on the agenda for the Workshop �-' Meeting on March 8, 1973. 1. Koski annexation 2. Discussion on Cost living and Merit Increases. 3. Discussion on the Sign Ordinance. NEW JOB The new Job Description classification,as recommended by the DESCRIPTION CLASS: Merit System Board, was discussed by the Council. The following changes were made - strike out #8 under required knowledges, skills and abilities; #11 under examples of work performed to strike out "and administers first -aid as needed; strike out #10 under examples of work performed. A motion was made and unanimously carried to adopt the Job description for Public Works Clerk, as amended, at Range 21 and authorizing the Acting City Manager to hire the applicant at Step 2. Resolution #12, 1973 will be prepared by Attorney Brant. Regular Meeting, March 1, 1973 Page 10 RESOLUTION #13: A discussion was held on the memo from Mr. Don Snyder, USE OF TENNIS COURTS: Recreation Advisory Board, listing 2 amendments to the proposed resolution concerning the 4 new tennis courts for the Council's consideration. The Council did not agree to Amended Section 3, second paragraph as suggested, but did agree to consider a recommendation from the tennis committee at a later date on how to use the money. Section 4 was amended to read "the rules and regulations governing play on said tennis courts shall be at the discretion of the Director of Recreation "and he is etc. Section 1 was amended to read "Effective May 1, 1973 the tennis courts located at the North end of the City hall Complex shall be designated for use by a member as hereinafter defined and for open play by non members when courts are not reserved by members." Section 2 add "Any member may buy a non - renewable guest card for a 30 day period for a fee of $5.00." The Council agreed the tennis committee should include one member of the Recreation Advisory Board, a teen -alter and a member who is not a tennis player. Resolution #13, 1973 was read, as amended by the City Clerk and unanimously adopted by the Council. ADJOURNMENT: No further business, the meeting adjourned at 11:30 P.M. VV VG i�l' UWILIE� l M AYOR WAA LTER Y VICE MAYOR JOHN KIEDIS Alice Jea Kerslake, City Clerk CrCILMAN JAMES DE WNG I COUNCILMAN ; tl " COUNCILMAN MICHAEL MARTINO