HomeMy WebLinkAboutMinutes Council 081673BUDGET WORKSHOP MEETING
CITY OF PALM BEACH GARDENS
AUGUST 16, 1973
PURPOSE: A Workshop Meeting to discuss the 1973 -74 General Fund Budget for
the City of Palm Beach Gardens was called to order by Vice Mayor
Dunbar at 8:00 P.M. in the Assembly Room, 10500 N. Military Trail,
Palm Beach Gardens, Florida. Present were: Vice Mayor Dunbar,
Councilman Martino and Councilman DeLonga. The City Manager,
George McMahon was present. The City Attorney was excused from
the meeting.
DISCUSSION The following items under General Government were reviewed and
AND
RECOMMENDATIONS: the following adjustments were unanimously agreed upon:
EXHIBIT 01 - GENERAL GOVERNMENT:
Account 203: Printing and Binding - This account was reduced to
$3400.00 after it was agreed the Newsletter would be printed only
6 times per year.
Account 207: Postage - This account was reduced to $2420.00 because
of the reduction in the mailing of the newsletter.
Account 213: Exterminating Services - This account was reduced to
$100.00. It was agreed the exterminating service for the interior
of the City Hall could be performed by the Public Works Department.
Account 221: Exhibit and Conference - The City Manager explained
this account would cover floats in parades.
Account 226: Travel - This account was deleted.
Account 233: Fire Hydrant Rental - This account was reduced to $15,150.
because an agreement on the amount of rental per hydrant has not
been reached. The Council directed the City Manager to obtain
their approval before any payments are made on the rental of fire
hydrants.
Account 404: Group Insurance - This item included $6,750 for
Dependent coverage which was approved by the Council. The figure
Budget Workshop Meeting, August 16, 1973 Page 2
will be adjusted so that it covers all employees who have dependents.
Councilman DeLonga suggested when the cost of living increase and
raises are discussed, this figure be included in the total dollar
amount as far as benefits given to City employees.
Account 405: Matching Retirement Contributions - This figure will
be verified by the City Manager with the Insurance carrier as it
appears to be the total :figure including the employees portion.
Account 408: Claims against Municipality -This account was deleted.
Account 416: Community Promotion - This account was reduced to
$6500.00. The City Manager was authorized to purchase trophies
for the Volunteer Firemen who had served for 10 years. This policy
will also be extended to City employees who have worked 10 years
for the City.
Account 492: Merit Fund - The City Manager explained this figure
is based on 5 months.
Account 493: Cost of Living Fund - The City Manager explained this
figure is based on the entire year.
Account 610: Capital Improvements to Municipal property - This
account was deleted and the items will be taken from the Revenue
Sharing Account.
Account 612: Land Costs - This account was deleted and the items
will be taken from the Revenue Sharing Account.
EXHIBIT 02 - MAYOR AND COUNCIL:
Account 403: A typographical error was made on Account 403 - Insurance
which should read $139.00
EXHIBIT 03 -,.,,COUNCIL ADVISORY BOARDS: No change was made to this,
account. It was agreed $2137.45 is to be encumbered for the use
of the Beautification and Environmental Committee.
EXHIBIT 05 - CITY ATTORNEY AND PROSECUTOR:
Account 101: Professional Fees and Consulting SPrV4no _ This account
Budget Workshop Meeting, August 16, 1973
was reduced to $10,000.00.
EXHIBIT 06 - FINANCE DEPARTMENT - No change was made
EXHIBIT 07 - CITY CLERK - No change was made
EXHIBIT 09 .. MUNICIPAL COURT - No change was made
EXHIBIT 11 - ENGINEERING - No change was made
EXHIBIT 16 - LEGAL:
Account 101:- Professional Fees and Consulting Services - This
account was deleted.
The City Manager was directed to prepare a list of items to be
Page 3
taken from the Revenue Sharing Funds for the Council's consideration.
A change was made to the schedule of meetings regarding the 1973 -74
Budget was follows: Wednesday, August 22, 1973 will include the
Fire Department and the Police Department; Thursday, August 23, 1973
will include the Recreation, Special Events and Building Department.
ADJOURNMENT: No further business, the meeting adjourned at 11:00 P.M.
or John Kiedis 'Councilman walter Wil y
Vice Mayo ordon Dunbar ouncilman J s D"eLonga
Councilman Michael Martino
Alice JeaA Kerslake, City Clerk
Wr"kshop Meeting, August 9, 1973
T"PF_M.R RV THE CITY MANAGER:
Page 4
BUILDING
The City Manager advised the Council that Mr. Joe Hancock had received
PERMIT TO
Department had
JOE HANCOCK:
a septic tank approval from the County Health and
requested a building permit. The Council had no objection to the
issuance of a building permit to Joe Hancock.
JUNIOR
2. The City Manager advised he had received a request from the Chief
POLICE TO
MIAMI
of Police to send the Junior Police to the Miami Dolphins football
DOLPHINS
GAME;
game and asked for Council's approval. Councilman DeLonga explained
that the tickets were obtained by the Police Chief from Judge Stone,
and it had been a policy of the Council to provide funds for
transportation. He suggested that the Firemen make similar arrangements
for the Junior Firemen. Mr. Anthony Boniello, President of the
Volunteer Firemen, who was in the audience, was given approval by the
Council to send a similar letter to Judge Stone on behalf of the
Junior Firemen to obtain tickets for them.
v
BUDGET
3. The City Manager provided the Council with a copy of the Budget
DISCUSSION;
Phase -wages and Salaries for all departments and the budget categories
identifying the series with a brief description of the different
categories. The following items were reviewed and preliminary
discussion was held as follows;
Merit Increases - The Council objected to showing 5% merit increases
in each Department and suggested it be listed as one lump sum in the
budget using a 5 month period due to the change in the fiscal year.
Fire Department -The Job Classification of Fire Fighter be changed
to Custodian Driver at Range 24 -I.
Public works Department - The City Manager recommended that $1000 -be
Placed in the-,Public works budget for overtime.
u
Councilman DeLonga requested .a renewal of the weekly reports from the
Public works Department of their activities.
Workshop Meeting, August 9, 1973
Page 5
Finance Department -The City Manager recommended that the current
accountants title be changed to Controller, but not reclassified
at this time.
City Clerk - The Council suggested the Job Classification Secretary II
to be hired for the P & Z Board, be Range and Step 19 -1 instead of
19 -4. The City Manager will make this change.
Building Department - Consideration of another Building Inspector or
a Building Official, the time schedule as to the need for one, and the
need to provide money in the budget for that purpose for the entire yeas
was discussed and will be evaluated by the Council. Councilman Wiley
recommended, as the Department expands that a Building Official be
added, and consideration be made to upgrade the Clerk Typist to
Secretary I and money for a Building Official be budgeted for the
entire fiscal year.
/ Police Department -The City Manager and the Chief of Police will make
` v a recommendation to the Council for consideration of additional men,
to allow two patrolmen to a car on the night shifts.
City Manager - The City-.Manager requested a part -time secretary for the
Planning and Zoning Board. The City Council authorized the City Manager
to hire a part -time temporary secretary for the Planning and Zoning
Commission and will evaluate this over a period of time.
Councilman Martino suggested that each Department have an item
budgeted for educational training.
Councilman DeLonga suggested, that since the City has established a
m
precedent for paying fringe benefits, that due consideration be given,
in terms of medical insurance, for all employees. The City Manager was
asked to establish a total figure for the Council's consideration.
The Department Heads will be requested to attend the budget discussion
when their particular department budget is discussed.
Items recommended by the city, M ^UaQ_Q tion take,,;
I. Vacation time _ 3 weeks after 7 years, 4 weeks aster 12 years.
Works,'?op Meeting, August 9, 1973 Page 6
Inasmuch as this item was reviewed and changed last year, the Council
did not concur with the City Manager.
r
{ 2. Consideration of a cost of living increase in September of 5.5%
�y
for all City employees. The Council directed the City Manager to
make a recommendation with facts and figures for their consideration.
List of Capital Improvements as suggested by each Councilman:
COUNCILMAN
1.
Hand ball courts - plans were given to the City Manager.
MARTINO:
2.
Street light project - Councilman Martino suggested obtaining
assistance
from the Florida Power and Light Company.
3.
Improve condition of canals in the City.
4.
Improvements to beautify cul -de -sacs and islands in various parts
of
the City.
VICE MAYOR
1.
Plant Drive recreation area improved.
V IN( AR :
COUNCILMAN
1.
Reed Drive drainage
DE LONGA:
a.
Thompson River dredging
3.
Canals have a regular schedule of cleaning plus grass mowed along
the
canal banks. The City Manager advised that North Palm Beach was
putting
money in their budget to fill the canal by Meridian Park which
s
is part in their City,,and asked our City to put money in the budget
for
pipe. This request was denied by the Council.
4.
Emergency equipment for Fire Van.
5.
Provisions for extensive road resurfacing.
COUNCILMAN
1.
Funds to beautify Holly Drive and the City Hall.
WILE':-
-
2.
Funds for other Beautification and Environmental Committee projects.
3.
Sign identifying the City Hall. -
4.
Fire hydrantrentals
S.
Monthly newsletters k
{ w
6.
Sidewalks from Holly Drive at Railroad tracks to Military Trail -
5f similar to Lighthouse Drive proposal for bicycle traffic.
7. Provide ballfield on 10 acres
8. Additional security for Police dispatchers in the Police Station.
REPORT FOR Emergency procedures for the City and land acquisition were it,?— given
FEDERAL
REVENUE to the City Manager for the,pz*jected use report to be sent to the
SHARING:
Federal Revenue Sharing program.
ITEMS BY THE MAYOR AND COUNCIL:
VICE MAYOR
Vice Mayor Dunbar asked the status of the tennis courts and was
DUNBAR:
advised by the City Manager that the courts had been resurfaced and
painted but were still soft and tacky and more work had to be done
by F.C. Feise Company.
The City Manager reported the 75 KW generator located at the Public
Works yard would be put into operation for an approximate cost of
between $200 - $500 and Howard Kuhns is working on plan specifications
for the remainder of the work.
{
The City Manager reported he had reverted back to last years schedule
V
of spraying for mosquitos and the results were the same; that there
were many inaccessible places in the City that cant be reached and he
was pursuing help from the County.
COUNCILMAN
Councilman DeLonga suggested the acting Fire Chief, Frank Morrow, be
DE Ln�A ;
given recognition for his efforts and presented a plaque. The Council
concurred.
The City Manager reported the Fire Van had been delivered and the gas
Pump at the Fire Station had been connected and was in operation.
Due to the vacation of Councilman Wiley, Mayor Kiedis and possibly
i Councilman DeLonga, the Council Meeting on August 18, 1973 will be a
budget meeting, the August 23, 1973 meeting will be a Regular Meeting
and the August 30, 1973 meeting will be a Workshop Meeting.
NOTICE NOTICE NOTICE NOTICE NOTICE NOTICE
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF PALM BEACH
GARDENS WILL MEET AT 10500 N. MILITARY TRAIL, PALM BEACH
GARDENS AT 8:00 P.M. ON SEPTEMBER 6, 1973 AND INTRODUCE THE
1973 -1974 BUDGET FOR THE OPERATION OF THE CITY GOVERNMENT
FOR THE FISCAL YEAR, OCTOBER 1, 1973 THROUGH SEPTEMBER 30, 1974.
THE 1973 TAX ROLL AND THE 1973 -74 GENERAL FUND BUDGET FOR
THE CITY OF PALM BEACH GARDENS ARE ON FILE FOR INSPECTION BY
THE PUBLIC AT THE OFFICE OF THE CITY CLERK.
- ORDINANCE #22, 1973 - ADOPTING THE FISCAL BUDGET WILL BE
READ ON FIRST READING AT THE REGULAR MEETING OF THE CITY
COUNCIL, SEPTEMBER 6, 1973.
ORDINANCE #22, 1973 - ADOPTING THE FISCAL BUDGET WILL BE
READ ON SECOND READING FOR ADOPTION AT THE REGULAR MEETING
OF THE CITY COUNCIL, SEPTEMBER 20, 1973.
r��
klice Je.'Yh Kerslake
City Clerk
PERSONAL SERVICES (100 Series)
101 - Professional Fees and Consulting Services: Compensation for services
rendered by professional persons or firms, such as consultants, attorneys,
engineers, specialists, architects, etc., serving as independent contractors and
not employees.
103 - Salaries and Wages: Salaries, wages, compensation for full and part
time-emp oyees.
.... ...............................
CONTRACTUAL SERVICES (200 Series)
203 - Printing and Binding: Layout, set up, printing, artwork and binding
opera ions by commercial printers and the like. Examples include bulletins,
leaflets, booklets, annual reports, newsletters, etc.
204 - Publication of Notices: Legal and classified advertising. Examples
incline invitations to bid, notice of suits, advertising for personnel, budget
advertising, etc.
205 - Ma Z2 and Blueprints: Purchase of maps and blueprints including aerial
photograp y or mapping purposes and the reproduction thereof.
207 - Postage: Charges for postage.
209 - Trash Collection: Self Explanatory.
210 - Garbage Collection: Self Explanatory.
- Rodent Control: Self Explanatory.
212 - Election Expense: Self Explanatory.
214 - Animal Control: All expenses incurred in conjunction with cooperating
Municipalities for Animal Control. i.e., Construction of dog pens, vehicle
maintenance, salary of Dog Warden, etc.
215 - Photographic Expense: Photographic services and processing. Examples
inclu e, still and movie picture taking, film processing and editing, etc.
216 - Uniform Rental: Self Explanatory.
217 -- Maintenance and Repair of Municipal Works: Contractual services or
agreements wiTE. industriTfirma, individuals or agencies for the maintenance and
repair of Municipal works. i,.e., repair of air conditioner.
219 - Mosquito Control: Self Explanatory.
220 - Noxious Aquatic Weed Control: Self Explanatory.
221 - Exhibit and Conference Expense: Services and expense for exhibits,
meetings, conferences, etc. Example. ,Parade Floats, Fairs, Conferences on Local
Government.
Page -2-
CONTRACTUAL SERVICES „ (200 Series) (Continued)
222 - Maintenance and Repair; Streets,, sewers, parks and swales.
Self Exp ana ory.
226 - Travel: Funds expended to reimburse employees, Council Members
and other au orize _ persons for mileage, transportation, fares, allowances and
other allowable expenses incidental to travel, in compliance with Municipal
regulations.
228 - sommupications Expense: Radio Communications (Police and Public
Works . --
229 - Maintenance and Repairs: Repair of equipment that can not be
performed within Municipal caps i i aes. i.e., vehicles.
230 - Telephone: Self Explanatory.
231 - Water and Sewer: Self Explanatory.
232 - Electricity: Self Explanatory
290 - Other Contractual Services: Charges for contractual services not
otherwise classified. Examples include freight, employee physical exams, sub-
scriptions, etc.
COMMODITIES: (300 Series)
301 - Parts and Fittings: Items that must be attached to and become a
part of something else to become useful. Examples: fan belts, nuts and bolts,
screws, batteries, typewriter platens, filters, lamps, hose couplings, cotter pins,
spark plugs, electric wire, switches, gears, gaskets, shafts, propellers, etc., or
replacement parts for any piece of equipment.
302 - Office Materials and Supplies. Materials used exclusively in the
office or in the p�rformance of office functions. Examples: stationery,
envelopes, pencils, notebooks, standard forms, carbon paper, file folders and
guides, office machine ribbons, paper, pens, paper clips and fasteners, staples,
graph paper, etc.
304 - Fuel and Lubricants: Materials used to produce heat or energy;
lubricants of all types, petroleum or other. Examples: gasoline, diesel fuel,
lubricating oil, grease, graphite, kerosene, brake fluid, hydraulic oil, propane
gas, etc.
305 - Small Tools and Minor Equipment: A tool or piece of equipment
capable of eing useful witliout the addition or other parts or attachments and
having a value of under $50.00. (Or equipment costing in excess of $50.00 having
a useful life or less than one year. ) Examples: wrenches, files, carpenters
tools, mechanics tools, vises,paint brushes, axes, hand saws, raincoats, safety
helmets, small fire extinguishers, ashtrays, desk staplers, small electric drills
and saws, droplights, etc.
Page -3-
COMMODITIES (300 Series)(Continued)
306 MRO Supplies: Maintenance, repair and operation supplies that will be
used up or worn out in a s ort period of time and do not fit any other budget code.
Examples. paint, solvents, wiping rags, glue, hand cleaners, anti- freeze, glass
cleaner, oxygen, acetelyene, etc.
307 - Chemical Supplies: Herbicides, pesticides and all other commodities
of a primary chemical week eon rol nature and use. Examples: 2 -4D, diquat, dowpon,
insect spray, silvon kurex, etc.
312 -_-T ires and Tubes: Wheeled vehicle tires and tubes made of rubber
or synthe ; . Examples: tractor tires, truck tires, automobile tires, wheel-
barrow tires.
313 - Agricultural Supplies: Materials used in cultivation of grasses,
flowers, shrubbery, rees and the liEe. Examples: fertilizer, grass seed, sod,
plantings, seedlings, hay, etc.
314 - Traffic Control Expense: All expenses in conjunction with traffic
control. Examples: signs, ra is ig ts, etc.
315 - Janitors Supplies: Materials used primarily for housekeeping.
Examples: soap, mops, brooms, cleaning materials, toilet tissue, paper towels, etc.
316 - Prisoners Expense: Food and other expenses incidental to confinement
of prisoners.
317 - Printing Supplies: Materials ordinarily used in the printing shop
or in a visual reproduction process for production of forms, letters, booklets,
xerox copies, blueprints, etc. Example: paper, inck, binding material, glue,
staples, xerox paper.
319 - Uniforms and Leather Goods: Police garments, holsters, belts, etc.
320 - Police Reserves: All expenses incurred with the training and
providing material for Police Reserves.
390 - Other Commodities (Misc.): Items not fitting in any other accounts
and subject to general usage. Examples: paper cups, wrapping paper, string, etc.
CURRENT CHARGES (400 Series)
402 - Rental of Equipment: Rental service charges for all types of
equipmenT.
403 - Insurance and Surety Bonds: Premium charges for all types of
insurance and — bonds.
404 - Group Insurance: City's contributions towards employee group
insurance premiums.
405 - Matching Retirement Contributions: Required City's matching share
to employee retirement fund.
Page -4-
CURRENT CHARGES (400 Series) ( Continued)
406 - Matching OASI Contributions: Required City's matching share to
Federal OASI (social security) fund. (For Finance Dept. Only.)
40$ - Claims Against Municipality: Self Explanatory. (For Finance
Departmen Only.)
416 - Community Promotion: Services and expenses for information projects
to further the good of e Municipality.
423 - Awards and Certificates: Self Explanatory.
490 - Other Current Charges (including registrations? dues and fees.)
Charges Tor services not otlierwise . Alsu, cticages againo registra-
tions at conferences and seminars, dues for memberships in associations and fees
for licenses and the like.
................................................. ...............................
OPERATING CAPITAL OUTPLAY (500 Series)
501 - Books: Hardback, paperback and looseleaf books of all descriptions
having a useful life' of at least one year.
502 - Office Equipment: Items with a cost or value of at least $50.00 and
an estimated service life of at least one year used primarily in offices such as
chairs, desks, cabinets, file cases, tables, adding machines, calculators.
503 - Field Equipment: Items with a cost or value of at leat $50.00 and
an estimated service i e ol at least one year used primarily in the field;
such as power tools, work benches, tool cabinets, vehicle maintenance equipment,
welding, rig spray units, including tractors, bulldozers, power mowers and the
like.
505 - Motor Vehicles: Major items of transportation including automobiles,
trucks, rue - rac ors, ra- era, boats.
CONSTRUCTION: (600 Series)
601 - Contract Construction: Payment for any contract' construction
from Municipal funds. Example: Improvement Revenue Bonds, General Obligation
bonds.
.................................................. ...............................
FIB CAPITAL OUTLAY (600 Series)
610 - Capital Improvements to Municipal Property: Handball Courts,
additional Tennis Courts, Community Uerter, New -BuTtaing9T New facilities
that add to the value of Municipal Owned property.
6121- Land Costsr Cost of acquisition of land.
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ROOM 214 COURT HOUSE
636.5200
DAVID L. R E I D cx.A.
PALM BEACH COUNTY ASSESSOR
WEST PALM BEACH. FLORIDA
99401
July 6, 1973
City of Palm Beach Gardens
10500 North Military Trail
Palm Beach Gardens, Florida 33403
.r6111trs
mM
AF TAL
1
winwar
®IN�IAF
International Association
Of Assessing Officers
Gentlemen:
Pursuant to Chapter 200.061 Florida Statutes, Method of Fixing Millage,
we are certifying to you your 1973 millage of 7.518.
The certified millage, based upon the above Statute, is derived as
follows;
Non - Exempt Valuation: 100,027,019
Less New Construction, Improvements and
Deletions: 4,746,999
95-,280,020
X 95%
90,516,019
1973 Certified Millage (7.518) x .007518
--6n,499.18
1972 Ad Valorem Taxes Collected: 680,558.15
If the above certified millage of 7.518 is the levy used, the following
is the approximate tax dollars to be collected for 1973:
Total Non - Exempt Value: 100,027,019
x 95%
95,025,668
X .007518
X4,402.97
Very ly yours,
DA ID L. REID
Co my Assessor
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GENERAL OBJECTIVE (Budget) CATEGORIES:
.� PERSONAL SERVICES (100 Series)
Services of professional persons or firms, employees (full and part time)
CONTRACTUAL SERVICES (200 Series)
Services of industrial, retail, individual and agency contractors; reimbursement
for travel expenses and the like.
.. .............. .......................... ............................... . ...
COMMODITIES (300 Series)
Purchase of materials and minor equipment.
.................................................. ...............................
CURRENT CHARGES (400 Series)
Purchase of intangibles and intangible services; matching payroll contributions.
OPERATI Nr CAPITAL OUTLAY (500 Series)
Purchase of major equipment and books.
CONSTRUCTION (600 Series)
Services of contractors providing major construction.
FIXER CAPITAL OUTLAY (600 Series)
Purchase of Land, Improvements to Municipal Works; indebtedness and Legal
Advertising.
BUDGET ACCOUNT CODES
f PtUSONAL SERVICES:
101 Professional Fees and Consulting Services
103 Salaries and Wages
CONTRACTUAL SERVICES:
203 Printing and Binding
204 Publication of Notices
205 Maps and Blueprints
207 Postage
209 Trash Collection
210 Garbage Collection
211 Rodent Control
212 Election Expense
214 Animal Control
215 photographic Expense
216 Uniform Rental
217 Maintenance and Repair of Municipal Works
219 Mosquito Control
220 Noxious Aquatic Weed Control
221 Exhibit and Conference Expense
222 Maintenance and Repair, Streets, sewers, parks and swales
226 Travel
228 Communications Expense
229 Maintenance and Repairs
230 Telephone
231 Water & Sewer
232 Electricity
290 Other Contractual Services (including freight)
COMMODITIES:
301
Parts and Fittings
302
Office Materials and Supplies
304
Fuel and Lubricants
305
Small Tools and Minor Equipment
306
MRO Supplies
307
Chemical Supplies
312 '_
Tires and Tubes
313
Agricultural Supplies
314
Traffic Control Expense
315
Janitor's Supplies
316
Prisoners' Expense
317
Printing Supplies
319
Uniforms and Leather Goods
320
Police Reserves
390
Other Commodities (Mist.)
CM
BUDGET ACCOUNT CODES
(Continued)
CURRENT CHARGES
Page -2-
402 Rental of Equipment
403 Insurance and Surety Bonds
404 Group Insurance
405 Matching Retirement Contributions
406 Matching OAST Contributions
408 Claims Against Municipality
416 Community Promotion
423 Awards and Certificates
490 Other Current Charges (including registrations, dues and fees.)
OPERATING CAPITAL OUTLAY
501 Books
502 Office Equipment
503 Field Equipment
505 Motor Vehicles
CONSTRUCTION
601 Contract Construction
FIXED CAPITAL OUTLAY
610 Capital Improvements to Municipal Property
612 Land Costs
August 27, 1973
$1,230,432.68
Estimated Budget including Public Works Department _ $1,230,432.68
Estimated Millage rate if above budget accepted is 6.91 mills
Using the estimated revenues, surplus and 6.91 mills we should generate
$1,230,949.86 ($517.18) more than required to meet budget committments.
Geq}tge McMahon
City Manager
Tentative Budget
Including Public Works
,
Dept.
v
an
Millage Rate
01
General Government
$ 448,272.88
02
Mayor and Council
21,515.00
03
Council and Advisory Boards
1,440.00
04
City Manager
25,799.00
05
City Attorney
10,000.00
06
Finance
10,102.00
07
City Clerk
19,848.00
08
Police Department
321,773.00
09
Municipal Court
3,100.00
11
Engineering
1,000.00
12
Fire Department
32,977.00
13
Building Department
24,038.00
14
Recreation and Parks
54,461.80
15
Public Works
256,106.00
$1,230,432.68
Estimated Budget including Public Works Department _ $1,230,432.68
Estimated Millage rate if above budget accepted is 6.91 mills
Using the estimated revenues, surplus and 6.91 mills we should generate
$1,230,949.86 ($517.18) more than required to meet budget committments.
Geq}tge McMahon
City Manager
Revised 8/29/73
PROPOSED USE OF
FEDERAL REVENUE SHARING FUNDS
Federal Revenue Sharing Funds
Available in 1973 -74
Recommended Use of Funds
Funds:
1.
a. On Hand
$ 9,949.65
Certificate
43 439.76
Total Received
53,389.41
Total Expected
68P168.00
Total Available During
Handball Courts - Munic }pal Complex
Next Fiscal Year
$121 ?557.41
Preliminary
Recommended Use of Funds
Estimated Cost
1.
Improvements to Municipal Complex
$ 1,000.00
2.
Beautification and Environmental Committee Projects
2,150.00
3.
I.D. Emblem or Sign for Municipal Complex
1,500.00
_ 4.
Handball Courts - Munic }pal Complex
30600.00
5.
Improvement to Plant Drive Recreation Area (Bleachers)
1,500.00
6.
Additional Security for Police Dispatchers
500.00
7.
Consultant'for Land Use Plane
5,000.00
8.
Sidewalks on Holly Drive (Railroad to Thompson River)
15,000.00
9.
Street Light Program
2,000.00
10.
Drainage - Reed Drive
800.00
11.
Canal Improvements (Bellewood, Meridian Park, Thompson River)
2,000.00
12.
Road Resurfacing Program
20,000.00
13.
Land Acquisition
20,000.00
14.
Capital Outlay
10,000.00
Recreation - $3,000.00
Fire - 4,000.00
Police - 319000.00
First Adjusted Total
$ 85,050.00
2.
Add the following amount as a result of
transfers from the City Budget to
lower Millage rate to 6.5 $ 16,963.00
1. Public Works Department-
Account #314 ($1,813.00)
2. Police Department -
Account #505 ' ($15,000.00)
3. Fire Department -
Account #503 ($150.00)
Second Adjusted Total $ 102,013.00
Add the following amount for items 16,050.00
recommended, if accepted.
1. Emergency Generator Plan ($10,800)
2. Clay for ballfield improvements ($2,250)
3. Restrooms and Pro Shop Frame ($3,000)
Third Adjusted Total $ 118,063.00
Balance remaining for other allocation $ 3,494.41
-Q�)A7 '; k�' - -21IJ-11
August 28, 1973
TO: Mayor Kiedis and Other Members of the City Council
FROM: George E. McMahon, City Manager
SUBJECT: Expenditures for Electricity
Gentlemen:
The following is a list of expenditures for electricity for the time
period November 1, 1972 through August 15, 1973.
Street Lights
Hospital
Plant Drive
Johnson Dairy Road
Buildings
Traffic Lights
$ 14,631.14
1,253.81
7,207.63
535.45
8,491.38
17352.51
$ 33,471.92
August 27, 1973
TO: City Councilmen & City Manager
FROM: Walter H. Wiley, Councilman
SUBJECT: 1973 -74 Expenditures
Gentlemen:
Now that we are in the process of budget review and establish-
ment of the required millage rates, I would like to share a
few thoughts regarding our total City expenditures for next
year. First, the general philospphy behind Federal Revenue
Sharing is that these monies should allow relief to property
tax payers in the form of reduced ad valorem tax millage rates.
Second, we are reducing the 1972 -73 fiscal year by one month
due to the State law requiring the fiscal year to begin in
October rather than November.
The County Assessor has certified our 1973 millage at 7.518
which will yield approximately $714,403 in revenue. We an-
ticipate $68,168 in Federal Revenue Sharing during 1973 -74,
which together with earlier funds received, but unspent, gives
us a total of $126,640 (reduced to $119,256.10) to allocate
during 1973 -74. The 1972 -73 City budget was $1,079,828 of
which approximately $91,053 was for capital outlay. The
1972 -73 budget, less this capital outlay (since it is one time
expense and not a function of time), times 1/12 is approximate-
ly $82,400. The taxpayer has thus paid taxes which have not
been spent, and I feel we should take this into consideration
in determination of the 1973 -74 millage rate.
The revenues for 1973 -74 are composed of three basic items:
1) $454,972.49 estimated from franchise taxes, licenses,
permits, and outside sources. 2) Surplus from the 1972 -73
budget estimated between $145,000 and $165,000, and 3) the
ad valorem tax which is "variable" to make up the required
total. Federal Revenue Sharing cannot be included in the
- 2 -
budget; however, the impact is realized by our using these
monies from some capital items previously included in the
T budget. Taking this into account, the millage rate would
be as follows:
$714,403 Assessor certified 7.581 mills
- 68,168 1973 Federal Revenue
$646,235 Equals 6.8 mills
- 827400 1/12 of 1972 -73 budget
5563,835 Equals 5.95 mills
Realizing we must also plan for the 1974 -75 millage and that
the $82,400 is a one time item, I recommend the Council strive
towards adopting a budget in which ad valorem revenue is no
higher than $646,235; that is, a millage rate of no greater
than 6.8 mills, and that $82,400 of the surplus be targeted
towards a "one time" expense. If this approach is followed,
I feel we will have then given our taxpayers the fairest
consideration.
sincerely,
Walter H. Wiley
Councilman
WHW : lma
August 21, 1973
PROPOSED USE OF
FEDERAL REPE9tJE aMING FUNDS
Federal Revenue Sharing Funds
Available in 1973 -1974
Funds Received to Date:
a. On Hand $ 150031.82
b. Certificate 43039.76
Total Received $ 58,471.58
Total Expected 68,168.00
Total Available During
Next Fiscal Year $ 1261639.58
Preliminary
Recommended
Use of Funds
Estimated Cost
1.
Improvements to Municipal Complex
$ 10,000.00
2.
Beautification & Environmental Com. Projects
5 1000.00
3.
I.D. Emblem or Sign for Municipal Hall
1,500.00'
4.
Handball Courts - Municipal Complex
3,600.00,
5.-
Ballfield at Municipal Complex
2,500.-00
6.
Improvement at Plant Drive Recreation Area �:;,
2,000.00
7.
Additional Security for Police Dispatchers
500.00,
S.
Fl-i - Department Van Rescue Equipment
40
9.
Consultant, for Land Use Plan
52000.00,
10.
Sidewalks on holly Drive - (R -R�-to u:il:;a�y-Traz1)"
3a�9e$:flO
11.
Street Light Program
2,000.00,
12.
Drainage - Reed Drive
1 '
800.00,
13.
Dredging Thompson River
'19000.001
14.
Canal Improvements (Bellwood & Meridian Parlc)
1 -1-1-50D. 00
44-.
Pro Shop and Restroom Facilities
_6,OQ0;00
16.
Road Resurfacing program
20,000.00,
17.
Land Acquisition
23,000.00 - -,
18.
Capital Outlay (Fire, Police, Recreation)
20,000.00
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August 6, 1973
TO: Mayor Kiedis and Other Members of the Council
FROM: Office of the City Manager
SUBJECT: (Revised) Schedule of Meetings Regarding
1973 -74 Fiscal Year Budget
Gentlemen:
The revised schedule is attached for your information. If no other changes
are submitted, this schedule will be posted Wednesday, August 8, 1973.
Please discard the original schedule dated August 3, 1973 which was previously
sent to you, and please note the first discussion will be held Thursday,
August 9th.
T�k you,
George 9. McMahon
City Manager
_ Revision, Aug. 67 1973
CITY OF PALM BEACH GARDENS
1973 -74 Fiscal Year
BUDGET REVIEN AND ADOPTION CALENDAR
BUDGET PHASE TO BE DISCUSSED DATE
1. Explanation of Budget Categories and Account Numbers.
Revenues, overall pay increases and benefits for
City Employees.
Capital Improvements and Use of Revenue Sharing Funds. Thurs., Aug. 9th
2. Mayor and Council, Council Advisory Boards
General Government, Engineering, Legal, City Attorney,
Municipal Court, Civil Defense, Finance Dept, City Clerk Thurs., Aug. 16th
3• Fire Department, Police Department Wed., Aug. 22nd
.................................................... ...............................
4. Recreation, Special Events, Building Department Thurs., Aug. 23rd
5. Public Works Department, City Manager,
Initial Millage. Mon., Aug. 27th
6. First Reading of Budget Ordinance (Regular Meeting) Thurs., Sept. 6th
.................................................... ...............................
7. Public Hearing on City Budget.
Final Budget Review. Thurs., Sept. 13th
8. Adoption of Budget Ordinance Thurs., Sept. 20th
9. Legal Advertising of Budget
..................................................... ...............................