HomeMy WebLinkAboutMinutes Council 090673 workshopw
NOTICE NOTICE NOTICE NOTICE NOTICE NOTICE
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF PALM BEACH
GARDENS WILL MEET AT 10500 N. MILITARY TRAILS PALM BEACH
GARDENS AT 8 :00 P.M. ON SEPTEMBER 60 1973 AND INTRODUCE THE
1973 -1974 BUDGET FOR THE OPERATION OF THE CITY GOVERNMENT
FOR THE FISCAL YEARS, OCTOBER 1,0 1973 THROUGH SEPTEMBER 30v 1974.
THE 1973 TAX ROLL AND THE 1973 -74 GENERAL FUND BUDGET FOR
THE CITY OF PALM BEACH GARDENS ARE ON FILE FOR INSPECTION BY
THE PUBLIC AT THE OFFICE OF THE CITY CLERK.
• ORDINANCE #22# 1973 - ADOPTING THE FISCAL BUDGET WILL BE
READ ON FIRST READING AT THE REGULAR MEETING OF THE CITY
COUNCIL' SEPTEP43ER 6p 1973.
ORDINANCE. #22# 1973 _ ADOPTING THE FISCAL BUDGET WILL BE
READ ON SECOND READING FOR ADOPTION AT THE REGULAR MEETING
OF THE CITY COUNCILS SEPTEMBER 209 1973.
Alice J Kerslake
City Clerk
PERSONAL SERVICES (100 Series)
• 101 - Professional Fees and Consulting Services: Compensation for services
rendered by professional persons or firms, such as consultants, attorneys,
engineers, specialists, architects, etc., serving as independent contractors and
not employees.
103 - Salaries and Wages: Salaries, wages, compensation for full and part
time employees.
.................................................... ...............................
CON'T'RACTUAL SERVICES (200 Series)
203 - Printing and Binding: Layout, set up, printing, artwork and binding
operations by commercial printers and the like. Examples include bulletins,
leaflets, booklets, annual reports, newsletters, etc.
204 - Publication of Notices: Legal and classified advertising. Examples
include invitations to bid, notice of suits, advertising for personnel, budget
advertising, etd.
205 - Maps and Blueprints: Purchase of maps and blueprints including aerial
photography for mapping purposes and the reproduction thereof.
207
- Postage:
Charges
for postage.
209
- Trash
Collection:
Self Explanatory.
210
- Garbage
Collection: Self Explanatory.
211
- Rodent
Control:
Self Explanatory.
212
- Election Expense:
Self Explanatory.
214 - Animal Control: All expenses incurred in conjunction with cooperating
Municipalities for Animal Control. i.e., Construction of dog pens, vehicle
maintenance, salary of Dog Warden, etc.
215 - Photographic Expense: Photographic services and processing. Examples
include, still and movie picture taking; film processing and editing, etc.
216 - Uniform Rental: Self Explanatory.
217 -- Maintenance and Repair of Municipal Works: Contractual services or
agreements with industrial firms, individuals or agencies for the maintenance and
repair of Municipal works. i ?oe., repair of air conditioner.
219 - Mosquito Control: Self Explanatory.
220 - Noxious Aquatic Weed Control: Self Explanatory.
• 221 - Exhibit and Conference Expense: Services and expense for exhibits,
meetings, conferences, etc. Example: .Parade Floats,. Fairs, Conferences on Local
Government.
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Page -2-
CONTRACTUAL SERVICES (200 Series) (Continued
222 - Maintenance and Repair; Streets, sewers, parks and swales.
Self Explanatory.
226 - Travel: Funds expended to reimburse employees, Council Members
and other authorized persons for mileage, transportation, fares, allowances and
other allowable expenses incidental to travel, in compliance with Municipal
regulations.
228 — Communications Expense: Radio Communications (Police and Public
Works).
229 - Maintenance and Repairs: Repair of equipment that can not be
performed within Municipal capabilities. i.e., vehicles.
230 - Telephone: Self Explanatory.
231 - Water and Sewer: _Self Explanatory.
232 - Electricity: Self Explanatory
290 - Other Contractual Services: Charges for contractual services not
otherwise classified. Examples include freight, employee physical exams, sub-
scriptions, etc.
• ................................................... ...............................
COMMODITIES: (300 Series)
301 - Parts and Fittings: Items that must be attached to and become a
part of something else to become useful. Examples: fan belts, nuts and bolts,
screws, batteries, typewriter platens, filters, lamps, hose couplings, cotter pins,
spark plugs, electric. wire, switches, gears, gaskets, shafts, propellers, etc., or
replacement parts for any piece of equipment.
302 - Office! Materials and Supplies: Materials used exclusively in the
office or in the performance of office functions. Examples: stationery,
envelopes, pencils, notebooks, standard forms, carbon paper,-file folders and
guides, office machine ribbons, paper, pens, paper clips and fasteners, staples,
graph paper, etc.
304 - Fuel and Lubricants: Materials used to produce heat or energy;
lubricants of.all types, petroleum.or other. Examples: gasoline, diesel fuel,
lubricating oil, grease, graphite, kerosene, brake fluid, hydraulic oil, propane
gas, etc.
305 - Small Tools and Minor Equipment: A tool or piece of equipment
capable of being useful without the addition of other parts or attachments and
having a value of under $50.00. (Or equipment costing in excess of $50.00 having
a useful life or less than one year.) Examples: wrenches., files, carpenters
tools, mechanics tools, vises,paint brushes, axes, hand saws, raincoats, safety
helmets, small fire extinguishers, ashtrays, desk staplers, small electric drills
and saws, droplights, etc.
0
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Page -3-
COMMODITIES (300 Series)(Continued)
306 -MRO S22 plies: Maintenance, repair and operation supplies that will be
used up or worn out in a short period of time and do not fit any other budget code.
Examples: paint, solvents, wiping rags, glue, hand cleaners, anti - freeze, glass
cleaner, oxygen; acetelyene, etc.
307 - Chemical Supplies: Herbicides, pesticides and all other commodities
of a primary chemical week control nature and use. Examples: 2 -4D, diquat, dowpon,
insect spray, silvon.kurex, etc.
312 - Tires and Tubes: Wheeled vehicle tires and tubes made of rubber
or synthetics. Examples: tractor tires, truck tires, automobile tires, wheel-
barrow tires.
313 - Agricu.ltural Supplies: Materials used in cultivation of grasses, .
flowers, shrubbery, trees and the like. Examples: fertilizer, grass-seed, sod,
plantings, seedlings, hay, etc.
314 - Traffic Control Expense: All expenses in- conjunction with traffic
control. Examples: signs, traffic lights, etc.
315 - Janitors Supplies: Materials used primarily for housekeeping.
Examples: soap, mops, brooms, cleaning materials, toilet tissue,:paper towels, etc.
316 - Prisoners Expense: -Food and other expenses incidental to confinement
of prisoners.
317 - Printing Supplies: Materials ordinarily used in the printing shop
or in a visual reproduction process for production of forms, letters, booklets,
xerox copies, blueprints, etc. Example: paper, inck, binding material, glue,
staples, xerox paper.
319 - Uniforms and Leather Goods: Police garments, holsters, belts, etc.
320 - Police Reserves: All expenses incurred with the training and
providing material for Police Reserves.
390 - Other Commodities (Misc.): Items not fitting in any other accounts
and subject to general usage. Examples: paper cups, wrapping paper, string, etc.
...... .. .. . . . . . . . . .. . .. .. .. . . . . . . .. . . • . .. .. ... . .... .. .. .. .. • . .. .. .. .. .. .. .... . . .. .
CURRENT CHARGES (400 Series)
402 — Rental of Equipment: Rental service charges for all types of
equipment.
403 - Insurance and Surety Bonds: Premium charges for all types of
insurance and bonds.
404 - Group Insurance: City's contributions towards employee group
insurance premiums.
405 - Matching Retirement Contributions: Required City's matching share
to employee retirement fund.
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Page -4-
CURRENT CHARGES. (400 Series ( Continued)
406 - Matching OASI Contributions: Required City's matching share to
Federal OASI social security fund. For Finance Dept. Only.)
408 - Claims Against Municipality: Self Explanatory. (For Finance
Department Only.
416 - Community Promotion: Services and expenses for information projects
to further the good of the Municipality.
423 - Awards and Certificates: Self Explanatory.
490 - Other Current Charges (including registrations, dues and fees.)
Charges for services not otherwise classified. Also, charges against registra-
tions at conferences and seminars, dues for memberships in associations and fees
for licenses and the like.
OPERATING CAPITAL OUTLAY (500-" Series)-,
501 - Books: Hardback, paperback and looseleaf books of all descriptions
having a useful life of at least one year.
502 - Office Equipment: Items with a cost or value of at least $50.00 and
an estimated.service life of at least one year used primarily in offices such as
chairs, desks, cabinets, file cases, tables, adding machines, calculators.
503.- Field Equipment: Items with a cost or value of at leat $50.00 and
an estimated service life of at least one year used primarily in the field;
such as power tools, work benches, tool cabinets, vehicle maintenance equipment,
welding, rig spray units, including tractors, bulldozers, power mowers and the
like.
505 - Motor Vehicles: Major items of transportation including automobiles,
trucks, truck - tractors, trailers, boats.
.. . . . . . . . . . . . . .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .
CONSTRUCTION: (600 Series
601 - Contrast Construction: Payment for any contract, construction
from Municipal funds. Example: Improvement Revenue Bonds, General Obligation
bonds.
............ ...... ............................... ..............................
YUKED CAPITAL OUTLA 1.r. (600 Series)
610 - Capital Improvements to Municipal Property: Handball Courts,
additional Tennis Courts, Community Certer, New Buildings, New facilities,,
that add to the value of Municipal Owned property.
• 612 - Land.Costs; ...Cost of acquisition of land.
..... ....... • ........ • ........ • . .. .. ...... .. ... . • ............ • • .... ............. .
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ROOM 214 COURT HOUSE
655_5200
AffM MW
DAVID L. R E I D c.F.A. � a
PALM BEACH COUNTY ASSESSOR
WEST PALM BEACH. FLORIDA
W'1111111®/
33401 international Association
of Assessing Officers
July 6, 1973
City of Palm Beach Gardens
10500 North Military Trail
Palm Beach Gardens, Florida 33403
Gentlemen:
Pursuant to Chapter 200.061 Florida Statutes, Method of Fixing Millage,
we are certifying to you your 1973 millage of 7.518.
The certified millage, based upon the above Statute, is derived as
follows:
Non - Exempt Valuation: 100,027,019
Less New Construction, Improvements and
Deletions: 4,746,999
95,280,020
X 95%
90,516,019
1973 Certified Millage (7.518) x .007518
680,499.18
1972 Ad Valorem Taxes Collected: 680,558.15
If the above certified millage of 7.518 is the levy used, the following
is the approximate tax dollars to be collected for 1973:
Total Non - Exempt Value: 100,027,019
x 95%
95,025,668
x .007518
$ 714,402.97
Very ly yours,
DA D -L-. REID
Co my Assessor
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GENERAL OBJECTIVE (Budget) CATEGORIES:
PERSONAL SERVICES (100 Series) j
I
Services of professional persons or firms, employees (full and part time)
... .................. .............. a............ ...............................
I
CONTRACTUAL SERVICES (200 Series)
i
I
Services of industrial, retail, individual and agency contractors; reimbursement
for travel expenses and the like. i
I
COMMODITIES (300 Series)
I
Purchase of materials and minor equipment.
I
.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . .. .. .. .. . . . . . . .. . . . . . .. . . .
CURRENT CHARGES (400 Series)
Purchase of intangibles and intangible services; matching payroll contributions.
• . . . .. . .. .. . . . . . . . . . . . .. . . . . . . .. ...... . . . ... . . .. ...... ... ... .......................
. ... .
OPERATING CAPITAL OUTLAY (500 Series)
Purchase of major equipment and books. .
. .. . . . .. . .. ... ..... • .. ... . . .. . . .. ... . . . . . . . . . . . . . . . . . .... . . . . . . . . . . . . . . . . ... .
CONSTRUCTION (600 Series) j
Services of contractors providing major constructlion.
.. .. ... . .. .. .. .. .. .. .. . .. . ..... ..... .. .. .. ...... .I............ .. .. .. .. .... a .. • .. .
FIXED CAPITAL OUTLAY (600 Series)
Purchase of Land, Improvements to Municipal Works; indebtedness and Legal
Advertising.
► ... .. .. ... .. . .......... . ..... . w . . a .. .. .......... L ............
a ........ • .
0
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BUDGET ACCOUNT CODES
i
PERSONAL SERVICES:
101 Professional Fees and Consulting Services
103 Salaries, and Wages
CONTRACTUAL' SERVICES:
203 Printing and Binding
204 Publication of Notices
205 Maps and. Blueprints
207 Postage
209 Trash Collection
210 Garbage Collection
211 Rodent Control
212 Election Expense
214 Animal Control
215 Photographic Expense
216 Uniform Rental
217 Maintenance and Repair of Municipal Works
219 Mosquito Control
220 Noxious Aquatic Weed Control
221 Exhibit and Conference Expense
222 Maintenance and Repair; Streets, sewers, parks and swales
226 Travel
228 Communications Expense
229 Maintenance and Repairs
230 Telephone
231 Water & Sewer
232 Electricity j
290 Other Contractual Services (including freight)
COMMODITIES:
301
Parts and Fittings
302
Office Materials and Supplies
304
Fuel and Lubricants
305
Small Tools and Minor Equipment
306
MRO Supplies
307
Chemical. Supplies
312
_. Tires and Tubes
313
Agricultural Supplies
314
Traffic Control Expense
315
Janitor's Supplies
316
Prisoners' Expense
317
Printing; Supplies
319
Uniforms and Leather Goods
320
Police Reserves
390
Other Commodities (Misc.)
4
J
V
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Page -2-
BUDGET ACCOUNT CODES
Continued
CURRENT CHARGES
I
402 Rental of Equipment
403 Insurance and Surety Bonds
404 Group Insurance
405 Matching Retirement Contributions
406 Matching OASI Contributions
408 Claims Against Municipality
416 Community Promotion
423 Awards and Certificates
490 Other Current Charges (including registrations, dues and fees.
OPERATING CAPITAL OUTLAY
501 Books
502 Office Equipment
503 Field Equipment
505 Motor Vehicles
I
CONSTRUCTION
601 Contract Construction
FIXED .CAPITAL OUTLAY_
I
610 Capital Improvements to Municipal Property
612. Land Costs
•
•
i
I.
Tentative Budget
Inc3.ud2.ng.Public Works Dept.
and
Millage Rate
I
Ol
General Government.
$ 448,272.88
02
Mayor and Council
21 s 515.00
03
Council and Advisory Boards
1 a 440.00
04
City Manager
253,799.00
05
City Attorney
100000.00
06
Finance
110,102.00
07
City Clerk
I
19,848.00
08
Police Department
I
321,773.00
09
Municipal Court:
30100.00
11
Engineering
10000.00
12
Fire Department;
32 977.00
13
Building Department
24 s 038.00
14
Recreation and Parks
54,461.80
15
Public Works
2560106.00
$1,230,432.68
I
August 27, 1973
Estimated Budget including Public Works Department - $102302432.68
I
Estimated Millage rate if above budget accepted is 6.91 mills
Using the estimated revenues, surplus and 6.91 mills we should generate
$19230,949.86 ($517.18) more than required to meet budget committments.
C .
q;tge McMah
ty Manager
Revised 8/29/73
PROPOSED USE OF
FEDERAL REVENUE SHARING FUNDS
Federal Revenue Sharing Funds
Available in 1973 -74
Funds:
a. On Hand $ 9,949.65
Certificate 43,439.76
Total Received 53,389.41
Total Expected 68,168.00
Total Available During
Next Fiscal Year $ 121,557.41
First/Adjusted Total $ 852050.00
Preliminary
Recommended Use of Funds
Estimated Cost
1.
Improvements to Municipal Complex
$ 1,000.00
2.
Beautification and Environmental Committee Projects
2,150.00
3.
I.D. Emblem or Sign for Municipal Complex
10500.00
4.
Handball Courts - Mminicipal Complex
3,600.00
5.
Improvement to Plant Drive Recreation Area (Bleachers)
10500.00
6.
Additional Security for Police Dispatchers
500.00
7.
Consultant for Land Use Plane
5,000.00
8.
Sidewalks on Holly Drive (Railroad to Thompson River)
15,000.00
9.
Street Light Program
2,000.00
10.
Drainage - Reed Drive
800.00
"
11.
Canal Improvements (Bellewood, Meridian Park, Thompson
River) 2,000.00
12.
Road Resurfacing Program
200000.00
13.
Land Acquisition
20,000.00
14.-Capital
Outlay
109000.00
Recreation - $3,000.00
Fire - 40000.00
Police - 3,000.00
First/Adjusted Total $ 852050.00
2.
Add the following amount as a result of
transfers from. the City Budget to
lower Millage rate to 6..5 $ 16,963.00
1. Public Works Department -
Account #314 ($1v813.00)
2. Police Department -
Account #505 ($152000.00)
3. Fire Department -
Account #503 ($150.00)
Second Adjusted Total 1020013-00
Add the following amount for items 16#050.00
recommendeds, if accepted.
1. Emergency Generator Plan ($109800)
2. Clay for ballfield improvements-2 ($2 ,9250)
3. Restrooms and Pro Shop Frame ($39000)
Third Adjusted Total 118 #063.00
• Balance remaining for other allocation $ 39494.41
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August 28, 1973
TO: Mayor Ki.edis and Other Members of the City Council
FROM: George E. McMahon, City Manager
SUBJECT: Expenditures for Electricity
Gentlemen:
I
The following is a list of expenditures for electricity for the time
period November 1, 1972 through August 15, 1973.
Street Lights $ 14,631.14
Hospital _ _ 1,253.81
Plant Drive 79207.63.
Johnson Dairy Road 535.45
Buildings 8,491.38
I
Traffic Lights 1,352.51
$ 33,471.92
1
E
TO: City Councilmen & City Manager
FROM: Walter H. Wiley, Councilman
SUBJECT: 1973 -74 Expenditures
Gentlemen:
August 27, 1973
Now that we are in the process of budget review and establish-
ment of the required millage rates, I would like to share a
few thoughts regarding our total City expenditures for next
year. First, the general philospphy behind Federal Revenue
Sharing is that these monies should allow relief to property
tax payers in the form of reduced ad valorem tax millage rates.
Second, we are reducing the 1972 -73 fiscal year by one month
due to the State law requiring the fiscal year to begin in
October rather than November.
The County Assessor has certified our 1973 millage at 7.518
which will yield approximately $714,403 in revenue. We an
ticipate $68,168 in Federal Revenue Sharing during 1973 -74,
which together with earlier funds received, but unspent, gives
us a total of $126,640 (reduced to $119,256.10) to allocate
during 1973 -74. The 1972 -73 City budget was $1,079,828 of
which approximately $91,053 was for capital outlay. The
1972 -73 budget, less this capital outlay (since it is one time
expense and not a function of time), times 1/12 is approximate-
ly $82,400. The taxpayer has thus paid taxes which have not
been spent, and I feel we should take this into consideration
in determination of the 1973 -74 millage rate.
The revenues for 1973 -74 are composed of three basic items:
1•) $454,972.49 estimated from franchise taxes, licenses,
permits, and outside sources. 2) Surplus from the 1972 -73
budget estimated between $145,000 and $165,000, and 3) the
ad valorem tax which is "variable" to make up the required
total. Federal Revenue Sharing cannot be included in the
Ul
2
budget; however, the impact is realized by our using these
monies from some capital items previously included.in the
budget. Taking this into account, the millage rate would
be as follows:
$7149403 Assessor certified 7.581 mills
- 68,168 1973 Federal Revenue
$6461,235 Equals 6.8 mills
- 821,400 1/12 of 1972 -73 budget
$563,835 Equals 5.95 mills
Realizing we must also plan for the 1974 -75 millage and that
the $82,400 is a one time item, I recommend the Council strive
towards adopting a budget in which ad valorem revenue is no
higher than $646,235; that is, a millage rate of no greater
than 6.8 mills, and that $82,400 of the surplus be targeted
towards a "one time" expense. If this approach is followed,
I feel we will have then given our taxpayers the fairest
consideration.
WHW:lma
1.
Sincerely,
Walter H. Wiley
Councilman
PROPOSED USE OF
FEDERAL REVENUE SHARING FUNDS
Federal Revenue Sharing Funds
Available in 1973 -1974
Funds Received to Date:
a. On Hand $ 15,031.82
b. Certificate 43,439.76
Total Received $ 58,471.58
Total Expected _68,168.00
Total Available During)
Next Fiscal Year $ 126,639.58
Preliminary
Recommended Use of Funds Estimated Cost
1. Improvements to Municipal Complex $ 10,000.00
s
-- 24 Beautification & Environmental Com. Projects 5,000.00
3. I.D. Emblem or Sign for Municipal Hall 1,500.00
4. Handball Courts - Municipal Complex 3,600.00 ✓
5.-Bal -Ifi: a -d at- Munrc-i- pa- 1- Complex 2- ,- 500-2-00 .
6. Improvement at Plant Drive Recreation Area„, 2, 000.00
7. Additional Security for Police Dispatchers 500.00 ✓
8. F�re- Bexrartme�t"Van °-R"es•cue °Equipment X80
9. Consultant, for Land Use Plan 5,000.00
10. Sidewalks /on Holly Drive - 219- ,GG9:OU6e- Se�A eBa`�
et Vii-
11."Street Light Program 29000.00
12. Drainage - Reed Drive 800.00
i
13. Dredging Thompson River 1,000.00 �
14. Canal Improvements Bellwood & Meridian Parke ,..h1- 5010.00 �
45•. Pro= - Shop - and- Res-troom Yac'i- Irti =es-- -6;000:00 --
16. Road Resurfacing Program 20,000.00v
17. Land Acquisition 23,000.000 ood,aa.
18. Capital Outlay Fire, Police, Recreation) 20,000.00 0o o6 -6,0®
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August 6, 1973
TO:
FROM:
SUBJECT:
Gentlemen:
Mayor Kiedis and Other Members of the Council
Office of the City Manager
(Revised) Schedule of Meetings Regarding
1973 -74 Fiscal Year Budget
The revised schedule is attached for your information. If no other changes
are submitted, this schedule will be posted Wednesday, August 8, 1973.
Please discard the original schedule dated August 3, 1973 which was previously
sent to you, and please note the first discussion will be held Thursday,
August 9th.
Thank you,
George . McMahon
City Manager