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HomeMy WebLinkAboutMinutes Council 051172WORKSHOP MEETING CITY OF PALM BEACH GARDENS MAY 11, 1972 The workshop Meeting of the City of Palm Beach Gardens was called to order by Mayor Wiley at 8 :00 P.M. The meeting was held at 10500 N. Military Trail in the Assembly Room and opened with the Pledge of Allegiance to the flag. ROLL CALL: Roll was called by the City Clerk and present were: Councilman DeLonga Councilman Orr, Councilman Dunbar, Vice Mayor Kiedis and Mayor Wiley. Mr. Carlson, City Manager and Attorney Brant attended. REPORTS: SELF SERVICE Mr. Carlson stated he had been advised by the Real Estate Division of POST OFFICE: the Office of the U.S. Corps of Engineers of Mobile, Alabama that the lease had been approved in its original location and to include the longer electrical service and the brick walkway and that we should be in receipt of the lease and a letter of authorization any day. Mr. Carlson has contacted Serraes Construction Company, the successful bidder on the plan, and they are ready to start immediately upon receiving the authorization. PLANT DRIVE Mr. Carlson reminded the Council that the bids for the electrical ELECTRIC EQUIPMENT: equipment for the Plant Drive ball field are to be opened on Thursday, May 18, 1972. He stated that all the awarded contracts for the ball field had been accepted and shop drawings received and that this project is moving according to schedule. INTER CITY Mayor Wiley reported that: "The City each year budgets an amount for DONATION: contribution to the Inter City First Aid Squad as we feel this is a very worthwhile benefit to the City and we did this week contribute $1500.00 to their organization." TRAVELERS Mr. Carlson stated that: "The proposal from Travelers Insurance for INSURANCE s the City Pension Plan is not a new plan but upgrading a plan that has been in existance since November 1968, and we are only recommending improvement to the plan to give the employee a better retirement." Workshop Meeting May 11, 1972 Page 2 Mr, Frank Davis, representing the Travelers Insurance Company Group Pension Division, was introduced by Mayor Wiley. He presented a summary of the plan to the Council which he reviewed with them and answered questions. The proposed plan is attached to the minutes. Mr. Carlson assured the Council that there would be close to 10076 participation. He stated that one of the greatest benefits to the City would be that it would tend to keep people in the employ of the City because of the benefits of the plan and also that most of the municipalities in this area have this plan or equal to it. Mr. Bob Diamonu, former Mayor of the City and the present Insurance Carrier for the City, spoke in favor of the adoption of the plan for increased benefits, and reported that the City was not eligible to participate in this type of plan a few years back as there were not enough employed, and could not qualify for the program. He said the return from the Statefs Tax office on automobile insurance sold in the City could be estimated at between 5 and 10 thousand dollars, and once the plan gets established, there would be considerable dollars coming back which the City does not receive now. This would reduce the cost of the plan. Chief Pecht stated this would help him and was in favor. Mr. Davis stated he appreciated the opportunity of presenting the plan and the Council agreed to take this into consideration and referred it to the City Manager and possibly to the Merit System Board and definitely consider the retirement plan for the next budget year. BENCHES: Compliments were given to Mr. Devine, Public Works Director, and Mr. Dukes for the benches constructed at the first floor level. MONET ROAD: A request from Royal American Industries Inc. for consideration to abandon that portion of old Monet Road lying between PGA Boulevard on the Northwest and I -95 on the Southeast was presented and the Council was in agreement to keep the present status of the City's intended use, which is that land be designated for public purposes until at such Workshop Meeting, May 11, 1972 Page 3 time that other items of the City have been discussed with the principals involved. GOVERNMENTAL Mayor Wiley acknowledged a communique from the Palm Beach County STUDY COMMISSION: Legislative Delegation which informed Council of a Governmental Study Commission being formed and asked for the City to delegate members to the Commission. Council was in accord that the City Manager and Attorney Brant represent the City. These names will be forwarded to the Legislative Delegation. MUNICIPAL Announcement was made of the meeting of the Palm Beach County Municipal LEAGUE MEETING: League for Friday, May 12, 1972 at 1 :30 P.M, to be held at Atlantis City Hall. Mr. Carlson will attend. COUNTY CHARTER A proposed Resolution from the Palm Beach County Municipal League RESOLUTION: regarding the proposed new County Charter was discussed and Council CLOSE I -95: was in accord to not act on this Resolution and requested that Mr. Carlson express Councilts views at the Municipal League Meeting that they favor adoption of the proposed County Charter. Mayor Wiley announced that I -95 between Okeechobee Road and PGA Boulevard would be closed periodically for repairs starting Monday, May 15, 1972. AREA PLANNING Announcement of the meeting of the Area Planning Board to be held BOARD MEETING: Thursday, May 18, 1972 at 7:30 P.M. PROCLAMATION: Mayor Wiley read a proclamation declaring May 14 through May 20 as Healthy Baby Week. The proclawation will be forwarded to the North Palm Beach Jr. Woman's Club. REPORTS FROM COUNCIL ON MEETINGS WITH COMMITTEES: MAYOR WILEY: Mayor Wiley stated he attended the Chamber of Commerce Meeting this week and heard Dr. Eissey, who gave a brief presentation of his trip to the Soviet Union and announced that Dr. Eissey would give a presentation at the Sr. High School soon. Mayor Wiley stated this would be well worth attending and that he is working along with Dr. Workshop Meeting, May 11, 1972 Page 4 Eissey to prepare a Student in Government Day, tentatively set May 25, 1972 as the date. COUNCILMAN Councilman DeLonga reported that he had met with the Volunteer Fire v DELONGA: Department and they had given him two items for study by the Council: one was the purchase of chairs through a caterer who is disposing of these. Mr. Carlson will check these chairs and the price. The other item was the water tanker which is about completed and they would like to insure this equipment. Council discussed the possibility of insuring and the acceptance of the title by the City. Council felt that the tanker could be of service in emergency. Motion by Councilman DeLonga seconded by Vice Mayor Kiedis to advise the Volunteer Fire Department, through the Fire Chief, that the City will accept title to the vehicle and will insure the tanker if it passes the State Inspection. Vote 5 ayes and 0 nays. Mr. Carlson will communicate with the Volunteer Fire Department to �- complete the tanker. Mr. Diamond stated that if the Council desires the tanker insured for liability only, he would be glad to insure it. Councilman DeLonga reported that the net cost of the fireworks for the 4th of July would be $1187.50, which is under that which was allocated. COUNCILMAN Councilman Dunbar reported that he had attended the Merit System Board DUNBAR : Meeting and stated the Board voted not to recommend adoption of any MERIT SYSTEM: part of propered Resolution #21 for a change in the Performance Review Form. He reviewed the minutes of the Merit System Board. (Minutes attached). He stated the recommendations of the Board were to accept the City Manager's proposal for ratings. Council discussed proposed Resolution #21, 1972 and Council agreed to go along with the Merit System Board and give the plan a trial. The Merit System Board recommended change of a few words on the form and that the rating be followed by a reason why an employee was rated as such, thus explaining each rating. They also recommended that no Workshop Meeting, May 11, 1972 Page 5 Employees' Review Form be accepted from a Department Head unless it is completely filled out. Mr. Carlson was instructed to prepare the necessary documents to implement the plan. Mayor Wiley stated he wished to change the definition regarding the secretary to the City Manager as he felt that she was not a private secretary but a part of the secretarial pool and thus covered by the Merit System. He questioned why the City Clerk was not being covered by the Merit System. Councilman Dunbar asked that all Department Heads be instructed on the review form prior to the next evaluation. Mr. Carlson was instructed to re- evaluate the Review Forms presented to him from the Department Heads and make sure they are properly filled out. Action will be taken at the next Regular Meeting. RESIGNATION Council accepted the resignation of Stanley Hausman from the Planning PLANNING & ZONING: and Zoning Commission and will act on a replacement at next weeks Regular Meeting. Mayor Wiley suggested E. Craig James, former Councilman be appointed and he will be ccntacted and the Planning and Zoning Commission will be polled whether they have anyone in mind to recommend for the appointment. Attorney Brant was instructed to prepare a Resolution. Mr. Carlson was instructed to confer with the Beautification and Environmental Committee for their recommendations for an appointment to the Board to replace Charles Kurz. Attorney Brant will prepare a Resolution for action at next Regular Meeting. SOLICITORS Council reviewed a proposed Ordinance providing for registration of ORDIN E: certain persons employed soliciting, peddling or performing certain services and complimented Attorney Brant for an excellent ordinance. To be incorporated in the Ordinance were: Section 15»45 change Town to City, Section 15 -48 add Mayor as member of Board, Section 15 -38 change the 75 miles to 100 miles and also make it — ndatory that r Workshop Meeting Mayll, 1972 Page 6 charitable organizations show credentials from the City authorizing them to solicit and these will be issued through the Police Department. The Solicitors Ordinance will be read on First Reading on May 18, 1972. ITEMS BY CITY MANAGER AND CITY CLERK: CHAIR PURCHASE: Authorization to purchase chairs was deferred for Mr. Carlson to investigate on the offer from Palm Beach Leasing Service to purchase some of their equipment. Mr. Carlson recommended that the City purchase chairs for the Assembly Room such as are presently there or :Like those offered by St. Marks Church. He suggested using folding chairs in other areas of the City Hall. HOLIDAYS: Mr. Carlson stated that in the past a recommendation was received from the Merit System Board that employee holidays be observed on the same day set by the Federal Government. Council approved celebrating the Memorial Day Holiday on Monday, May 29, 1972. Action on the 4th of ,July Holiday will be taken under consideration in June. SCHWAB & Approval for payment of $1346.02 to Schwab and Twitty, Architects for TWITTY: professional services rendered in accordance with the contract for the Central Fire Station was by motion of Councilman Dunbar seconded by Councilman Orr. Vote S ayes and 0 nays. OCCUPATIONAL Attorney Brant suggested Council discuss the new State Statutes on LICENSES : Occupational Licenses at the next Workshop Meeting. He was authorized to prepare an ordinance for Workshop May 18, 1972. Council did not feel that any fees should be changed in the adoption of this Ordinance. ITEMS BY CITY COUNCIL: COUNCILMAN Councilman DeLonga requested that the Sanitation Company be reminded DE LONGA: that they are not following the later pick up schedule as promised and he reminded Mr. Carlson to inquire again of the School Administration in respect to paving the Tennis Courts at the School. Workshop Meeting May 11, 1972 Page 7 He commented on a news item regarding the contributions to the charitable organizations of the area as a result of the ticket sales from the World Cup Tournament held in Palm Beach Gardens. Mr. John D. Mac Arthur will be commended by letter acknowledging our appreciation for his many contributions to charity. COUNCILMAN Councilman Kiedis referred to the Teens Club policy that they do KIEDIS: require membership cards for anyone to be in the rooms, and the smoking and also hanging around the second floor. He stated that Plant Drive ball field was dry in spots and Mr. Devine will be notified, and also suggested sprigging the problem areas. PLAY AT PLANT Council authorized Plant Drive to be opened for play on May 27, 1972. DRIVE: Suggestions were to allow anything but metal cleats on the field. These items will be referred to Angel Nya, President of the Youth Athletic Club, and to Mr. Cunningham, of the City Softball League. COUNCILMAN Reported that he had a $125.00 bicycle stolen while he attended the DUNBAR: .last Regular Meeting on May 4, 1972. MAYOR WILEY: Mayor Wiley recommended that Mr. Carlson correspond with the School Board and suggest and encourage that they purchase the adjoining property to the Palm Beach Gardens Senior High School, (and owned by Dr. Gerson) for their future expansion. Mayor Wiley announced that a meeting with Schwab and Twitty, Architects to discuss the cornerstone laying of the Central Fire Station, will be held on Monday, May 15, 1972 at 7:30 P.M. POLICY TO CITY Mayor Wiley stated he would write a memo of policy to the City Boards BOARDS: basically that they do not communicate to anybody without first going through the City Manager's office. He had in too many instances discovered that some members were going over the heads of the City and making contacts where it makes it difficult to undo. Mayor Wiley stated he had discussed the Sign Ordinance briefly with Mr. John D. Mac Arthur and he will keep in touch with him for his Workshop Meeting, May 11, 1972 Page 8 expressions to the proposed Sign Ordinance. STATUS OF FUNDS: Mr. Carlson reported that he had called Jacksonville today regarding the status of the participating funds and they report that they are still reviewing all applications with the hopes that those that will be funded will be in this fiscal year. They stated "if you haven't received an application asking for additional information you should feel that it is being favorably considered and probably being approved': ADJOURNMENT: Motion for adjournment by Councilmen DeLonga seconded by Councilman Orr. Time for the record 11:00 P.M. helma mp Thelma Compton y tity Clerk