HomeMy WebLinkAboutMinutes Council 051172WORKSHOP MEETING
CITY OF PALM BEACH GARDENS
MAY 11, 1972
The workshop Meeting of the City of Palm Beach Gardens was called to
order by Mayor Wiley at 8 :00 P.M. The meeting was held at 10500 N.
Military Trail in the Assembly Room and opened with the Pledge of
Allegiance to the flag.
ROLL CALL: Roll was called by the City Clerk and present were: Councilman DeLonga
Councilman Orr, Councilman Dunbar, Vice Mayor Kiedis and Mayor Wiley.
Mr. Carlson, City Manager and Attorney Brant attended.
REPORTS:
SELF SERVICE Mr. Carlson stated he had been advised by the Real Estate Division of
POST OFFICE:
the Office of the U.S. Corps of Engineers of Mobile, Alabama that the
lease had been approved in its original location and to include the
longer electrical service and the brick walkway and that we should be
in receipt of the lease and a letter of authorization any day. Mr.
Carlson has contacted Serraes Construction Company, the successful
bidder on the plan, and they are ready to start immediately upon
receiving the authorization.
PLANT DRIVE Mr. Carlson reminded the Council that the bids for the electrical
ELECTRIC
EQUIPMENT: equipment for the Plant Drive ball field are to be opened on Thursday,
May 18, 1972. He stated that all the awarded contracts for the ball
field had been accepted and shop drawings received and that this
project is moving according to schedule.
INTER CITY Mayor Wiley reported that: "The City each year budgets an amount for
DONATION:
contribution to the Inter City First Aid Squad as we feel this is a
very worthwhile benefit to the City and we did this week contribute
$1500.00 to their organization."
TRAVELERS Mr. Carlson stated that: "The proposal from Travelers Insurance for
INSURANCE
s the City Pension Plan is not a new plan but upgrading a plan that has
been in existance since November 1968, and we are only recommending
improvement to the plan to give the employee a better retirement."
Workshop Meeting May 11, 1972 Page 2
Mr, Frank Davis, representing the Travelers Insurance Company Group
Pension Division, was introduced by Mayor Wiley. He presented a
summary of the plan to the Council which he reviewed with them and
answered questions. The proposed plan is attached to the minutes.
Mr. Carlson assured the Council that there would be close to 10076
participation. He stated that one of the greatest benefits to the
City would be that it would tend to keep people in the employ of the
City because of the benefits of the plan and also that most of the
municipalities in this area have this plan or equal to it. Mr. Bob
Diamonu, former Mayor of the City and the present Insurance Carrier
for the City, spoke in favor of the adoption of the plan for increased
benefits, and reported that the City was not eligible to participate
in this type of plan a few years back as there were not enough
employed, and could not qualify for the program. He said the return
from the Statefs Tax office on automobile insurance sold in the City
could be estimated at between 5 and 10 thousand dollars, and once the
plan gets established, there would be considerable dollars coming
back which the City does not receive now. This would reduce the cost
of the plan. Chief Pecht stated this would help him and was in favor.
Mr. Davis stated he appreciated the opportunity of presenting the plan
and the Council agreed to take this into consideration and referred it
to the City Manager and possibly to the Merit System Board and
definitely consider the retirement plan for the next budget year.
BENCHES: Compliments were given to Mr. Devine, Public Works Director, and Mr.
Dukes for the benches constructed at the first floor level.
MONET ROAD: A request from Royal American Industries Inc. for consideration to
abandon that portion of old Monet Road lying between PGA Boulevard on
the Northwest and I -95 on the Southeast was presented and the Council
was in agreement to keep the present status of the City's intended use,
which is that land be designated for public purposes until at such
Workshop Meeting, May 11, 1972
Page 3
time that other items of the City have been discussed with the
principals involved.
GOVERNMENTAL Mayor Wiley acknowledged a communique from the Palm Beach County
STUDY
COMMISSION: Legislative Delegation which informed Council of a Governmental Study
Commission being formed and asked for the City to delegate members to
the Commission. Council was in accord that the City Manager and
Attorney Brant represent the City. These names will be forwarded to
the Legislative Delegation.
MUNICIPAL Announcement was made of the meeting of the Palm Beach County Municipal
LEAGUE MEETING:
League for Friday, May 12, 1972 at 1 :30 P.M, to be held at Atlantis
City Hall. Mr. Carlson will attend.
COUNTY CHARTER A proposed Resolution from the Palm Beach County Municipal League
RESOLUTION:
regarding the proposed new County Charter was discussed and Council
CLOSE I -95:
was in accord to not act on this Resolution and requested that Mr.
Carlson express Councilts views at the Municipal League Meeting that
they favor adoption of the proposed County Charter.
Mayor Wiley announced that I -95 between Okeechobee Road and PGA
Boulevard would be closed periodically for repairs starting Monday,
May 15, 1972.
AREA PLANNING Announcement of the meeting of the Area Planning Board to be held
BOARD MEETING:
Thursday, May 18, 1972 at 7:30 P.M.
PROCLAMATION: Mayor Wiley read a proclamation declaring May 14 through May 20 as
Healthy Baby Week. The proclawation will be forwarded to the North
Palm Beach Jr. Woman's Club.
REPORTS FROM COUNCIL ON MEETINGS WITH COMMITTEES:
MAYOR WILEY: Mayor Wiley stated he attended the Chamber of Commerce Meeting this
week and heard Dr. Eissey, who gave a brief presentation of his trip
to the Soviet Union and announced that Dr. Eissey would give a
presentation at the Sr. High School soon. Mayor Wiley stated this
would be well worth attending and that he is working along with Dr.
Workshop
Meeting, May 11, 1972 Page 4
Eissey to prepare a Student in Government Day, tentatively set
May 25, 1972 as the date.
COUNCILMAN
Councilman DeLonga reported that he had met with the Volunteer Fire
v DELONGA:
Department and they had given him two items for study by the Council:
one was the purchase of chairs through a caterer who is disposing of
these. Mr. Carlson will check these chairs and the price. The other
item was the water tanker which is about completed and they would like
to insure this equipment. Council discussed the possibility of
insuring and the acceptance of the title by the City. Council felt
that the tanker could be of service in emergency. Motion by
Councilman DeLonga seconded by Vice Mayor Kiedis to advise the
Volunteer Fire Department, through the Fire Chief, that the City will
accept title to the vehicle and will insure the tanker if it passes
the State Inspection. Vote 5 ayes and 0 nays.
Mr. Carlson will communicate with the Volunteer Fire Department to
�-
complete the tanker. Mr. Diamond stated that if the Council desires
the tanker insured for liability only, he would be glad to insure it.
Councilman DeLonga reported that the net cost of the fireworks for the
4th of July would be $1187.50, which is under that which was allocated.
COUNCILMAN
Councilman Dunbar reported that he had attended the Merit System Board
DUNBAR :
Meeting and stated the Board voted not to recommend adoption of any
MERIT SYSTEM:
part of propered Resolution #21 for a change in the Performance Review
Form. He reviewed the minutes of the Merit System Board. (Minutes
attached). He stated the recommendations of the Board were to accept
the City Manager's proposal for ratings.
Council discussed proposed Resolution #21, 1972 and Council agreed to
go along with the Merit System Board and give the plan a trial. The
Merit System Board recommended change of a few words on the form and
that the rating be followed by a reason why an employee was rated as
such, thus explaining each rating. They also recommended that no
Workshop Meeting, May 11, 1972 Page 5
Employees' Review Form be accepted from a Department Head unless it is
completely filled out. Mr. Carlson was instructed to prepare the
necessary documents to implement the plan.
Mayor Wiley stated he wished to change the definition regarding the
secretary to the City Manager as he felt that she was not a private
secretary but a part of the secretarial pool and thus covered by the
Merit System. He questioned why the City Clerk was not being covered
by the Merit System. Councilman Dunbar asked that all Department
Heads be instructed on the review form prior to the next evaluation.
Mr. Carlson was instructed to re- evaluate the Review Forms presented
to him from the Department Heads and make sure they are properly filled
out. Action will be taken at the next Regular Meeting.
RESIGNATION
Council accepted the resignation of Stanley Hausman from the Planning
PLANNING &
ZONING:
and Zoning Commission and will act on a replacement at next weeks
Regular Meeting. Mayor Wiley suggested E. Craig James, former
Councilman be appointed and he will be ccntacted and the Planning and
Zoning Commission will be polled whether they have anyone in mind to
recommend for the appointment. Attorney Brant was instructed to
prepare a Resolution.
Mr. Carlson was instructed to confer with the Beautification and
Environmental Committee for their recommendations for an appointment
to the Board to replace Charles Kurz. Attorney Brant will prepare a
Resolution for action at next Regular Meeting.
SOLICITORS
Council reviewed a proposed Ordinance providing for registration of
ORDIN E:
certain persons employed soliciting, peddling or performing certain
services and complimented Attorney Brant for an excellent ordinance.
To be incorporated in the Ordinance were: Section 15»45 change Town
to City, Section 15 -48 add Mayor as member of Board, Section 15 -38
change the 75 miles to 100 miles and also make it — ndatory that
r
Workshop Meeting Mayll, 1972 Page 6
charitable organizations show credentials from the City authorizing
them to solicit and these will be issued through the Police Department.
The Solicitors Ordinance will be read on First Reading on May 18, 1972.
ITEMS BY CITY MANAGER AND CITY CLERK:
CHAIR PURCHASE: Authorization to purchase chairs was deferred for Mr. Carlson to
investigate on the offer from Palm Beach Leasing Service to purchase
some of their equipment. Mr. Carlson recommended that the City
purchase chairs for the Assembly Room such as are presently there or
:Like those offered by St. Marks Church. He suggested using folding
chairs in other areas of the City Hall.
HOLIDAYS: Mr. Carlson stated that in the past a recommendation was received from
the Merit System Board that employee holidays be observed on the same
day set by the Federal Government. Council approved celebrating the
Memorial Day Holiday on Monday, May 29, 1972. Action on the 4th of
,July Holiday will be taken under consideration in June.
SCHWAB & Approval for payment of $1346.02 to Schwab and Twitty, Architects for
TWITTY:
professional services rendered in accordance with the contract for the
Central Fire Station was by motion of Councilman Dunbar seconded by
Councilman Orr. Vote S ayes and 0 nays.
OCCUPATIONAL Attorney Brant suggested Council discuss the new State Statutes on
LICENSES :
Occupational Licenses at the next Workshop Meeting. He was
authorized to prepare an ordinance for Workshop May 18, 1972. Council
did not feel that any fees should be changed in the adoption of this
Ordinance.
ITEMS BY CITY COUNCIL:
COUNCILMAN Councilman DeLonga requested that the Sanitation Company be reminded
DE LONGA:
that they are not following the later pick up schedule as promised and
he reminded Mr. Carlson to inquire again of the School Administration
in respect to paving the Tennis Courts at the School.
Workshop Meeting May 11, 1972 Page 7
He commented on a news item regarding the contributions to the
charitable organizations of the area as a result of the ticket sales
from the World Cup Tournament held in Palm Beach Gardens. Mr. John
D. Mac Arthur will be commended by letter acknowledging our
appreciation for his many contributions to charity.
COUNCILMAN
Councilman Kiedis referred to the Teens Club policy that they do
KIEDIS:
require membership cards for anyone to be in the rooms, and the
smoking and also hanging around the second floor.
He stated that Plant Drive ball field was dry in spots and Mr. Devine
will be notified, and also suggested sprigging the problem areas.
PLAY AT PLANT
Council authorized Plant Drive to be opened for play on May 27, 1972.
DRIVE:
Suggestions were to allow anything but metal cleats on the field.
These items will be referred to Angel Nya, President of the Youth
Athletic Club, and to Mr. Cunningham, of the City Softball League.
COUNCILMAN
Reported that he had a $125.00 bicycle stolen while he attended the
DUNBAR:
.last Regular Meeting on May 4, 1972.
MAYOR WILEY:
Mayor Wiley recommended that Mr. Carlson correspond with the School
Board and suggest and encourage that they purchase the adjoining
property to the Palm Beach Gardens Senior High School, (and owned by
Dr. Gerson) for their future expansion.
Mayor Wiley announced that a meeting with Schwab and Twitty, Architects
to discuss the cornerstone laying of the Central Fire Station, will be
held on Monday, May 15, 1972 at 7:30 P.M.
POLICY TO CITY
Mayor Wiley stated he would write a memo of policy to the City Boards
BOARDS:
basically that they do not communicate to anybody without first
going through the City Manager's office. He had in too many instances
discovered that some members were going over the heads of the City
and making contacts where it makes it difficult to undo.
Mayor Wiley stated he had discussed the Sign Ordinance briefly with
Mr. John D. Mac Arthur and he will keep in touch with him for his
Workshop Meeting, May 11, 1972 Page 8
expressions to the proposed Sign Ordinance.
STATUS OF FUNDS: Mr. Carlson reported that he had called Jacksonville today regarding
the status of the participating funds and they report that they are
still reviewing all applications with the hopes that those that will
be funded will be in this fiscal year. They stated "if you haven't
received an application asking for additional information you should
feel that it is being favorably considered and probably being approved':
ADJOURNMENT: Motion for adjournment by Councilmen DeLonga seconded by Councilman
Orr. Time for the record 11:00 P.M.
helma mp
Thelma Compton y tity Clerk