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HomeMy WebLinkAboutMinutes Council 060872WORKSHOP MEETING CITY OF PALM REACH GARDENS JUNE 8, 1972 The Workshop Meeting of the City of Palm Beach Gardens was called to order by Mayor Wiley at 8 :00 P.M. The meeting was held at 10500 N. Military Trail in the Assembly Room and opened with the Pledge of Allegiance to the Flag. ROLL CALL: Roll was called by the City Clerk and present were: Councilman DeLonga, Councilman Orr, Councilman Dunbar, Vice Mayor Kiedis and Mayor Wiley. Mr. Carlson, City Manager and Attorney Brant attended. MINUTES: Minutes of the Workshop Meeting of May 259 1972 were unanimously approved as amended on a motion by Councilman Orr, seconded by Vice Mayor Kiedis. SIGNS: Mr. Howard Ferrin of Ferrin Signs, Inc. gave a film slide presenta- tion of signs and billboards developed by the National Electric Sign Association as guidelines for planners, zoners and Commissions in developing an electric sign code for Communities. There were guide- lines and formulas shown and these will be in print soon which will be submitted to the Council for assistance in regulating the signs for the Community. After the presentation he answered questions from the Council and he offered to work along with the Committees who would be setting up the new code on the proposed sign regulations and to give technical advice that might be of assistance. Mr. Ferrin will coordinate any assistance offered with Mr. Schlaudecker and the Beautification and Environmental Committee. SEWER SYSTEM: Howard Searcy, City Engineer, reported on the meeting of the Area Planning Board in which plans for the sewage treatment systems of the area were discussed and formulated. Mayor Wiley announced that Mr. MacArthur was informed that Mr. Searcy was invited to speak to the Council and also that Mr. Ferrin was going to present the slides on / Workshop Meeting, June 8, 1972 Page 2 signs but he could not attend as he was out of Town. Mayor Wiley read the first paragraph of Mr, MacArthur's letter which was about the Area Planning Board meeting and expressed that he was considering sewage treatment along with the Area Planning Board's recommendations. Mr. Searcy reported that the Area Planning Board's role is called Waste Water Management Plan, which previously was under the control of the Health Department and under the new legislation the role of waste water has been placed with the Department of Pollution Control. He offered that the Area Planning Board was elected by the Pollution Control Board to devise a waste water management plan. The program as planned now would include seven major service areas of the County, Loxahatchee, West Palm Beach, Lake Worth, Boynton Beach, Delray Beach, Boca Raton and the area west of the turnpike. The Plan is scheduled to be completed by July of 1973. The Boundary between the Loxahatchee River Service Area and the West Palm Beach Service Area is now Donald Ross Road. Mr.MacArthur's plan deals with the construction of a sewage treatment plant which is eminent for the Loxahatchee River Environmental Control District. These plans have not been formulated, but the plant would be large enough to take the sewage of Palm Beach Gardens and North Palm Beach and also serve Lake Park and would be built on land that Mr. MacArthur would donate or lease to the Control District and he would also participate by the purchase of bonds. Mr. MacArthur has presented this plan to the Area Planning Board and they were receptive to the proposal although not officially and have placed this on their agenda for 9:00 A.M. on June 22, 1972. Another meeting of the Loxahatchee River Environ- mental Control Board is set for June 13, 1972. Mayor Wiley stated that there had been no communication from the Board on any of these subjects, and Council will initiate response to Mr. Searcy's presentation. Mr. Searcy stated he felt that the proposal would Workshop Meeting June 8, 1972 Page 3 probably be fine but at the present time there was not sufficient information and suggested Council search for the plans and information and proceed to encourage definite plans. Mr. Searcy stated that the Area Planning Board would not go along with Mr. MacArthur's recommendation to build an additional plant in the City, as the Board is strongly in favor of the Municipally owned plants. Council will communicate with the Area Planning Board and asked Mr. Searcy to represent the City and encourage implementation. BUDGET REPORT: Mr. Carlson presented the Budget Report for the period of November 1, 1971 through April 30, 1972. He reported a surplus of near $37,782.32, Mayor Wiley expressed thanks to Mr. Carlson and to the Departments for excellent jobs. Council approved and Attorney Brant was instructed to prepare the Ordinance to approve the adjustments of the Budget. Mayor Wiley recommended to the Council that consideration be given to the improvements to Lighthouse Drive and AIA as recommended by the Planning and Zoning Commission and undertake this prior to school resuming in the fall. Mr. Carlson was instructed to obtain firm costs in order to determine how to implement this project. STOLLEY AND Mayor Gliley reviewed the report of the Consulting Engineers for the ASSOCIATES: construction of the Central Fire Station and felt this was not good as the construction is at least 6 weeks behind and he will definitely contact the Builder and Architects, Schwab and Twitty, for the answer. Mr. Carlson reported that the construction of the roof itself has again been delayed. Mayor Wiley will ask that the Station be prepared for the dedication ceremony July 29, 1972. BUILDING Mr. Robert Munsell, Building Official, presented the plans of an PERMIT: application for a permit for construction of additional stores at 11860 U.S. #1 property zoned C -2. He stated the plans had been presented to the Board of Health who gave clearance and there was no Workshop Meeting June 8, 1972 Page 4 problem there as the septic tank is sufficient on the location. Council had no objections. SCHEDULE OF Mr. Carlson presented to the Council the schedule prepared by the RECREATION OO M� Recreation Department on the program for the use of the recreation rooms for the summer months. This schedule will be indluded in the Newsletter. FLORIDA EAST Mayor Wiley reported that he had called Commissioner Culpepper and COAST RAILROAD: informed him of the bill that the Florida East Coast Railroad Co. had sent to the City and had requested that Mr. Carlson submit the bill. He also discussed the paving of Military Trail and asked him why the County stopped right at the bump. Mr. Carlson has written regarding the Railroad billing and sent a copy of the agreement with Florida East Coast Railroad. CONGRESSIONAL Mayor Wiley reported that regarding the new Congressional District he DISTRICT: I had sent a letter to the Palm Beach County Delegation and a copy to Paul Rogers and informed them that the new district boundaries did not consider precinct lines and City limits. He informed them that the Council offered unanimous support in efforts towards redistricting our area and to include us with our immediate northern Palm Beach County neighbors. PETITIONS AND COMMUNICATIONS: MERIT BOARD: Council gave consideration to the recommendations of the Merit System Board that the City's Pension Plan be upgraded. Mr. Carlson recommended that the Council favorably consider the adoption of the improvements to the Group Pension Plan as recommended as it would be a great attraction to employees. The Council approved the Ordinances necessary to qualify the City for revenues from the gross sales of casualty and property insurance sold on properties within the City of Palm Beach Gardens. r Workshop Meeting, June 8, 1972 Page 5 The proposed pension plan would immediately qualify all the employees of the City. Mr. Carlson was also instructed to furnish a summary of U the cost of the plan for the remainder of the year and the cost for the coming year. THANKS: Mayor Wiley read a thank you note from Mrs. Gus Anderson, Clerk of Precinct 47, for the floral arrangement sent to her while she was hospitalized. POLICE Mayor Wiley read a letter from Mr. George J. Pilicy, Principal of COMMENDED: Howell Watkins Jr. High School for the fine cooperation given by the Police Department during the past school year. PALM BEACH Announcement was made of the meeting of the Palm Beach County COUNTY MUNICIPAL Municipal League for Friday, June 9, 1972 at 1:30 P.M, and Mr. LL GE[ Carlson will attend and report to the League that Council recommends consideration for coordinated election dates throughout the County. MR. JOHN D. Mayor Wiley acknowledged a letter from Mr. John D. MacArthur in MAC ARTHUR: response to his invitation to the July 4th festivities. MR.SCHLAUDECKER Mayor Wiley read a communication from Tom Schlaudecker, Chairman ON REZONING: of the Beautification and Environmental Committee regarding the rezoning proposal at Northlake Boulevard and Gardens Boulevard from R -1 to C -2 and for the proposed building of a new car agency. They urged the Council to establish an Appearance Board, to approve the overall appearance and functions of new construction. Council made no objections and suggested the Board be part of the Beautification and Environmental Committee and Mayor Wiley will inform the Board that Council agreed. CITY CLERK RE Mayor Wiley stated he felt the thorough reasons as presented by the COURT RDCORDS: City Clerk for the continuance of subscribing to the County Court Records at $40.00 a month were sufficient evidence of its need. Council agreed. i Workshop Meeting June 8, 1972 Page 6 HAZARDS OF CITY: Council acknowledged receiving the Police Department report of the unsightly conditions and road hazards. SCHOOL GLOSSING Mr. Carlson reported that he had received a report from the Sheriff's GUARDS - Department on the distribution of the Funds for school crossing guards. He reported that the City received a check for $13,160.00 our reimbursement by the County for salaries only paid for School Guards. The copies of the report will be forwarded to the Council. ORDINANCE #11 Discussion deferred. ITEMS BY CITY MANAGER AND CITY CLERK: SCHOOL CROSSING Mr. Carlson was instructed to communicate with the Sheriff's GUARDS DtIN NCE: ]Department and list the crossings and the number of school guards for • the County Budget for the next year; and the Council expressed this should be specified in the proposed Ordinance. He was also instructed to communicate with the Sheriff's Department and request that they .furnish the crossing guards or compensate the City the full cost for providing the School Guards and so modify the Ordinance. Attorney Brant recommended the request be made through the County Commission. REVENUE Council approved adoption of a Resolution presented by the SHARING ACT: Department of Community Affairs on the 1972 Revenue Sharing Act. City Clerk was instructed to prepare the resolution for action June 15, 1972. 4TH OF JULY: Mr. Carlson informed the Council that on a poll of the City employees whether they preferred the floating holiday on the 3rd of July or on the day after Thanksgiving. They chose the 3rd of July. PAYMENT TO Council was in accord to pay the sum of $16,065.00 to Serraes SCHWAS AND TWITTY: Construction Company as certified by Architects Schwab and Twitty, for work completed on the Central Fire Station. Approval will be made at the Regular Meeting of June 15, 1972. i Workshop Meeting June 8, 1972 page 7 MOVE RADIO Mr. Carlson presented costs for moving the radio antenna from the ANTENNA: area east of the City Complex to the Central Fire Station roof at a cost of approximately $575.00. Council approved that Mr. Carlson inform the Architects to effect a Change Order to lay the conduit now while the contractor are working and moving of the antenna will be implemented at a later date. STORAGE TANK: Installation of a gas storage tank for the Central Fire Station with a 7 gauge tank at $210.00 was approved, with City employees doing the labor. This item is included in the construction fund. RECOMMENDATIONS BY MAYOR AND C OMCIL: Mayor Wiley recommended that items for the Newsletter be in the City Managers Office as soon as possible so that a draft could be approved. Councilman DeLonga suggested that the schedule for the recreation rooms be in and the telephone number of Mr. Ronald Day at the County office regarding mosquitos, and also a response for the adult education. Mayor Wiley reported that he had spent some time with Dr. Jason regarding the mosquito control and he will also confer with Mr. Carlson. Mayor Wiley stated he had several communications regarding the homes on Daphne Avenue where there are sidewalks constructed at the rear of the property and suggested that something be done to remove these walks as they are trouble makers. Mr. Carlson will conduct a poll by letter and a reply to see if the owner wants this sidewalks removed. Chief Pecht reported that this area is a constant source of trouble and the Police do patrol the areas. Councilman DeLonga reported that it was nice to see Mr. and Mrs. Joe Crocker assisting at the recreation rooms and perhaps parents could be solicited through the Newsletter to assist. Mr. Carlson reported that closing of the rest rooms had presented no problems. i Workshop Meeting June 8, 1972 Page 8 He also reported that the equipment for the Plant Drive Ball field lighting would be here in approximately 4 weeks. Application for HUD funds is being processed and Mr. Carlson will be talking to them by phone in the morning. Vice Mayor Kiedis suggested clearing an area of the 10 acres adjacent to the City Complex for practice fields for baseball. Suggestions also were made that the Youth Athletic Association would work with the City Employees on Saturday and Sunday if this could be scheduled. Council agreed to make improvements to the school ball fields at the present time. Mowing of the grass at the entrance of MacArthur Boulevard at the mounds was again requested and Mr. Carlson will inform the Public Works Department. ADJOURNMENT No further business and motion to adjourn by Councilman Orr seconded by Councilman DeLonga. Time for the record 10 :30 P.M. CITY CLERK MAYOR WILEY i