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HomeMy WebLinkAboutMinutes Council 081072WORKSHOP MEETING CITY OF PALM BEACH GARDENS AUGUST 10, 1972 The Workshop Meeting of the City of Palm Beach Gardens was called to order by Mayor Wiley at 8:00 P.M. The meeting was held at 10500 N. Military Trail in the Assembly Room and opened with the Pledge of Allegiance to the Flag. ROLL CALL: Roll was called by the Deputy City Clerk and present were: Councilman DeLonga, Councilman Dunbar and Mayor Wiley. vice Mayor Kiedis was out of Town and Councilman Bonner on vacation. Acting City Manager Leonard Devine and Attorney Brant were present. MINUTES: Minutes of the Regular Meeting of August 3, 1972 were approved unanimously on a motion by Councilman DeLonga seconded by Councilman Dunbar. REPORTS: Acting City Manager Leonard Devine reported that Mr. Bill Allen, LIGHTING AT representative from Florida Power and Light Company, said his Company PLANT DRIVE: could not erect the poles at the Plant Drive Ball field as promised; the reasons being trouble with the union and dissatisfaction with the Government due to the litigation over the rate structure. The Council was in agreement to consider the matter with Florida Power and Light still open and Mayor Wiley will contact Mr. Allen and others if necessary, to find out what the next course of action would be to at least have them do a portion of the work. The Council instructed Mr. Devine to salvage the existing wiring, lights and poles that he intends to take down within a few days. PAVING OF Acting City Manager Leonard Devine reported that he had talked with LIGHTHOUSE DRIVE: Howard Searcy, City Engineer, and his company is taking aerial photos of Lighthouse Drive and his field crews are doing a topo of the area. Within two weeks they will be ready to go out for bids. CENTRAL FIRE Mayor Wiley reported the construction of the Central Fire Station is STATION: moving along. The sidewalks and overhead doors are installed, the Workshop Meeting, August 10, 1972 Page 2 block veneer is finished and the plaques are being stored until after the paving and grading is completed. PAYMENT TO Mayor Wiley reported the figure on the statement for payment from Schwab SCHWAB & TWITTY: and Twitty, Architects, is correct, but incorrect in terms of the total contract. The Change Order deleting the floor is not reflected. Mr. Twitty will resubmit a statement with the correct amounts and Mayor Wiley requested a check be made out ready for signature at the next Regular Meeting. He also asked that the Architects fee be recalculated based on this Change Order. The City Manager was instructed to have the bookkeeper give an up to date accounting of the bond issue for the Fire Station and his recommendation on how to spend the money that is left. CABANA COLONY Attorney Brant stated he has a conference scheduled Monday afternoon POOL: with Mr. Hiss, who will probably have a proposal from his principle, to discuss the legal aspects of an arrangement to use Cabana Colony �= Pool. Mayor Wiley suggested Mr. Brant determine if they would consider a summer only type arrangement or would they insist on a yearly type arrangement. Councilman Dunbar expressed the views of Larry Hood stating he wished the Council would again consider a referendum for a swimming pool, with the possibility of putting it on High School property and sharing the expenses with the County. The Council was in agreement to request response in the Newsletter to the idea of putting it on the March ballot on a bond issue. It was the feeling of the Council it would be a good project for the Jaycees, the YAA or the Woman's Club to generate interest from the public to guarantee a passing of the issue before it is put on the ballot. SIDEWALKS Mayor Wiley reported he had talked to Co--i ssioner Culpepper who has ALONG MILITARY TRAIL: authorized, in response to Chief Pecht's request for guard rails on the sidwalk along Military Trail near the bridge, that sidewalks be Workshop Meeting, August 10, 1972 Page 3 installed on the west side of Military Trail from the existing sidewalk at Burns Road to Holly Drive and he also is looking at a safety barrier .. for both sides of the bridge. This should eliminate a school crossing guard. SPECIAL Mayor Wiley announced there will be a Special Election October 3, 1972 ELECTION: and the City Clerk has informed the Council the required ad will be in the Newspaper August 15th and 16th. Mr. Beasley, Supervisor of Election, has informed the City Clerk there is no reason why the City Election can not be held the same time as the County Election if there is room on the ballot. Council requested the City Clerk to determine if we can designate the same poll workers and clerks as the County with the County paying them. The only expense to the City would be the printing. PETITIONS AND COMMUNICATIONS: CITY Mayor Wiley announced the City Managers Association Meeting will be held MANAGERS POE.: August 11, 1972 at the Colonnades Beach Hotel. Acting City Manager Leonard Devine stated he plans on attending that meeting. Council instructed him to find out who will supply the school guards and who will pay for them. LETTER FROM Letter was acknowledged by Mayor Wiley from Mr. Breder, Manager G.M. BREDER: Engineering, RCA, expressing appreciation to the Police Department for a fine and efficient job in protecting his home during his vacation. REVENUE A report from the Department of Revenue was acknowledged by Mayor Wiley SHARING ACT: showing the distribution list from the Revenue Sharing Act of 1972. The City will receive $144,893.47 and had anticipated only $140,000.00. Mayor Wiley stated he has written a letter to Phil Lewis, State Senator, expressing concern over not having the correct population to be used for distribution; the fact we do not have the sources of sales tax collect- ions that other Cities have, and see if steps can be taken to get equitable share next year. BOARD OF Mayor Wiley reported the County Tax Department has submitted a list of TAX ADJUSTMENT: property owners in the City who have requested a hearing before the Workshop Meeting August 10, 1972 Page 4 Board of Tax Adjustment, which was in the past the Board of Equalization, The hearing for Palm Beach Gardens will be on August 28, 1972 from 10 :00 to 11.00 A.M. and a representative of the Community is requested to be at the hearing. Council agreed that Mr. Carlson, with counsel from Attorney Brant, will represent the City. RESOL[JTIONS: Attorney Brant was asked by the Council to prepare a resolution for the TAX Workshop Meeting September 7, 1972 for an agreement with Palm Beach COLLECTIONS., County on Th. distribution of Municipal taxes for 1972, and setting forth clearly that we have no objection to the tax assessing being done by the County but state the Council would like to have tax collections done by the City in the future, and attach the history of 5 years of 1OW6 tax collection by the City. APPOINTING Attorney Brant was directed by the Council to prepare a resolution for CI ?Y 'CL,_ERK: the next meeting appointing Mrs. Alice Jean Kerslake as City Clerk with the salary to be inserted at that meeting after the Council has discussed it with the City Manager. During the discussion on the appointment of non merit system employees on a resolution basis, the Council reviewed what positions appointed by the City Manager needed the concurrence of the Council. Attorney Brant suggested as a matter of policy they might determine and define what is the term subordinate officer so'there would be no question on the matter. Council authorized Attorney Brant to prepare a resolution for them to consider stipulating those currently staffed positions in the City which the City Council will review replacements when a vacancy occurs. Also for budget consideration Attorney Brant was asked to prepare a type of resolution that would give the Council the staffing they would allow by policy within the Departments. The City Manager will be advised not to fill the position of Deputy City Clerk without the concurrence of the Council. Workshop Meeting, August 10, 1972 Page 5 ITEMS FOR DISCUSSION: USE OF FIRE Letter from Ronald Henson, President of the North Palm Beach, Palm Beach STATION BY JAYCEES: Gardens Jaycees was read by Mayor Wiley requesting the use of a portion of the new fire station, in lieu of the previous request to use the Public works Building at 3704 Burns Road. Mayor Wiley stated the Firemen were agreeable. It was unanimously agreed by the Council to give consent to the Jaycees to use a portion of the Central Fire Station for their Monday night meetings and other nights with the Council's approval. Mayor Wiley will follow up with a formal letter to the Jaycees. ACTION ON Mayor Wiley stated the prime item for discussion at the upcoming joint SERVICE AREAS FOR SEWAGE: meeting on August 30, 1972 with the Mayors of North Palm Beach and Lake Park will be the sewage problem. He suggested that "the Cities jointly suggest to the Area Planning Board that they designate within the main service area, prime collector agencies where the additional sewage L treatment plant could be built in this system which would hold us for the next 10 years until we transfer on over." Council was in agreement for Mayor Wiley to put together a proposal to submit to the Councils of Lake Park and North Palm Beach prior to the meeting asking them to have a joint resolution of the problem in terms of direction of action. NEWSLETTER: Council directed the City Manager to have the Newsletter published on August 25, 1972 for the reasons that it would be out before school opens and would allow ample notice of the Special Election and dates for filing. Included in the Newsletter will be the results of the Jaycees survey, comments on the budget, thanks to John L. Orr, Council- man who has resigned, courses to be offered by the Adult Education Program, together with the usual happenings of the City. TRASH PICK- Leonard Devine, Acting City Manager reported in order to consider a UP HEDULE: once a week trash pick up, the Council should consider purchasing a 20 yard packer unit for both trash and garbage, and the hiring of one man Workshop Meeting, August 10, 1972 Page 6 in a supervisory capacity to effect this. The cost of the unit will be approximately $9500.00 and the truck $10,000.00. Mr. Devine suggested bidding separately on the truck and on the packer, and to do so immediately since delivery could not be before May. Council directed Mr. Devine to prepare and advertise for bids on a truck and packer for their consideration. ITEMS BY MAYOR AND COUNCIL: ITEMS BY Mayor Wiley submitted a list of items consisting of work in progress, MAY 0R ACTION: recommendations, ordinances under consideration and items for follow- up for Council action. He asked each Council member to review the list and prepare at the next meeting to volunteer to be a coordinator on several of the items. PLAQUES: Council authorized purchase of a plaque for Thelma Compton, City Clerk who is taking a leave of absence and for Jill Denoff, Recreation Supervisor, who is resigning, in appreciation for service to the City. `-� REPRESENTATION Council will consider at next meeting re- designating the Council TO ADVISORY BOARDS: representatives to the Advisory Board and requested they be reminded of Board meetings and advised when a Board meeting has been cancelled. COUNCILMAN Councilman DeLonga told the Council the Band Parents Association had DELONGA: not been notified of the Council's consent allowing them to put a RECEPTACLE FOR NEWS- receptacle for old newspapers and magazines at the Public works PAPERS: building at 3704 Burns Road. Council authorized Councilman DeLonga to notify them of the Council's action. DUMP TRUCK: Councilman DeLonga asked about the delivery of the dump truck and was told by the Acting City Manager no news had been received. STREET LIGHTS Councilman DeLonga questioned disposition of street lights on Dahlia Ave. Mr. Devine reported the repair of the street light receptacle on Dahlia, the lights on Reed Drive and at YMCA site have been turned over to the Engineering Department of the Florida Power and Light company. NO SMOKING The City Manager was directed by the Council to have the Recreation RULE: personnel enforce the no smoking rules and to include no smoking in the entire building structure and parking lot. COUNCILMAN Councilman Dunbar inquired about the disposition of the sidewalks at D the rear of lots on Daphne Avenue. Mayor Wiley reported this item was overlooked by the Public Works Department and Mr. Devine will have Bill Overton Fence Company erect a fence to close off the ends of the sidewalks on Daphne Avenue as authorized by the Council and will match the height of any adjacent fence. Acting City Manager Leonard Devine stated he had a request from Dave Wilkerson from the Jupiter Tequesta Dog Club to train their dogs on City Complex property and to hold their meetings in one of the rooms. The Council was not in favor of this use of the property and Mayor Wiley suggested that "Mr. Devine tell Mr. Wilkerson to contact the Workshop Meeting, August 10, 1972 Page 7 VACATION Council —n DeLonga suggested changing vacation leave for City employees. LEAVE: The Code now states it must be taken between April 1 and October 31st, and he suggested that employees be allowed to take vacations anytime during the fiscal year it is earned with the approval of the City Manager and the Department Head. The Council instructed the City Manager to request the Merit System Board review Article 12..2, paragraph 5 of the Code and 'make a recommendation to the Council. BROKEN WINDOW Councilman DeLonga inquired what action should be taken about the IN RECREATION ROOM: window that was broken in one of the Recreation Rooms on the first floor of the Complex. Council authorized Chief Pecht to notify the parents of the boy responsible for the d —ge and that the boy be suspended from the Recreation rooms for a length of time to be determined by the Recreation Department. Council authorized the Public Works Director to have the window replaced by Howard Glass at a cost of approximately $100.00, restitution to be made by the boy's parents �. or the insurance company. NO SMOKING The City Manager was directed by the Council to have the Recreation RULE: personnel enforce the no smoking rules and to include no smoking in the entire building structure and parking lot. COUNCILMAN Councilman Dunbar inquired about the disposition of the sidewalks at D the rear of lots on Daphne Avenue. Mayor Wiley reported this item was overlooked by the Public Works Department and Mr. Devine will have Bill Overton Fence Company erect a fence to close off the ends of the sidewalks on Daphne Avenue as authorized by the Council and will match the height of any adjacent fence. Acting City Manager Leonard Devine stated he had a request from Dave Wilkerson from the Jupiter Tequesta Dog Club to train their dogs on City Complex property and to hold their meetings in one of the rooms. The Council was not in favor of this use of the property and Mayor Wiley suggested that "Mr. Devine tell Mr. Wilkerson to contact the Workshop Meeting, August 10, 1972 Page a area churches to use their undeveloped land. BUDGET A short discussion was held on the budget. Recommendation from the DISCUSSION: �. Merit System Board that Police Dispatchers pay be raised to Step IS was deferred to the next budget meeting when the status of money left can be determined. Council issued a directive to the City ]Manager that before the next budget discussion the Council needs a more detailed breakdown in terms of what each Department is going for personnel and major capital improvements. W4&0Wtt" Mayor Wiley //vice Mayor Kiedis Alice J Kerb ake, Deputy Clerk o�ncilman Dei,,ongat-=-- '-' -� ,C`�citfnc I Iman Pj[uibar Councilsban Bonner