HomeMy WebLinkAboutMinutes Council 081072WORKSHOP MEETING
CITY OF PALM BEACH GARDENS
AUGUST 10, 1972
The Workshop Meeting of the City of Palm Beach Gardens was called to
order by Mayor Wiley at 8:00 P.M. The meeting was held at 10500 N.
Military Trail in the Assembly Room and opened with the Pledge of
Allegiance to the Flag.
ROLL CALL: Roll was called by the Deputy City Clerk and present were: Councilman
DeLonga, Councilman Dunbar and Mayor Wiley. vice Mayor Kiedis was out
of Town and Councilman Bonner on vacation. Acting City Manager Leonard
Devine and Attorney Brant were present.
MINUTES: Minutes of the Regular Meeting of August 3, 1972 were approved
unanimously on a motion by Councilman DeLonga seconded by Councilman
Dunbar.
REPORTS: Acting City Manager Leonard Devine reported that Mr. Bill Allen,
LIGHTING AT representative from Florida Power and Light Company, said his Company
PLANT DRIVE:
could not erect the poles at the Plant Drive Ball field as promised;
the reasons being trouble with the union and dissatisfaction with the
Government due to the litigation over the rate structure. The Council
was in agreement to consider the matter with Florida Power and Light
still open and Mayor Wiley will contact Mr. Allen and others if
necessary, to find out what the next course of action would be to at
least have them do a portion of the work. The Council instructed Mr.
Devine to salvage the existing wiring, lights and poles that he intends
to take down within a few days.
PAVING OF Acting City Manager Leonard Devine reported that he had talked with
LIGHTHOUSE
DRIVE: Howard Searcy, City Engineer, and his company is taking aerial photos
of Lighthouse Drive and his field crews are doing a topo of the area.
Within two weeks they will be ready to go out for bids.
CENTRAL FIRE Mayor Wiley reported the construction of the Central Fire Station is
STATION: moving along. The sidewalks and overhead doors are installed, the
Workshop Meeting, August 10, 1972 Page 2
block veneer is finished and the plaques are being stored until after
the paving and grading is completed.
PAYMENT TO Mayor Wiley reported the figure on the statement for payment from Schwab
SCHWAB &
TWITTY: and Twitty, Architects, is correct, but incorrect in terms of the total
contract. The Change Order deleting the floor is not reflected. Mr.
Twitty will resubmit a statement with the correct amounts and Mayor
Wiley requested a check be made out ready for signature at the next
Regular Meeting. He also asked that the Architects fee be recalculated
based on this Change Order. The City Manager was instructed to have
the bookkeeper give an up to date accounting of the bond issue for the
Fire Station and his recommendation on how to spend the money that is
left.
CABANA COLONY Attorney Brant stated he has a conference scheduled Monday afternoon
POOL:
with Mr. Hiss, who will probably have a proposal from his principle,
to discuss the legal aspects of an arrangement to use Cabana Colony
�= Pool. Mayor Wiley suggested Mr. Brant determine if they would consider
a summer only type arrangement or would they insist on a yearly type
arrangement.
Councilman Dunbar expressed the views of Larry Hood stating he wished
the Council would again consider a referendum for a swimming pool,
with the possibility of putting it on High School property and sharing
the expenses with the County.
The Council was in agreement to request response in the Newsletter to
the idea of putting it on the March ballot on a bond issue. It was
the feeling of the Council it would be a good project for the Jaycees,
the YAA or the Woman's Club to generate interest from the public to
guarantee a passing of the issue before it is put on the ballot.
SIDEWALKS Mayor Wiley reported he had talked to Co--i ssioner Culpepper who has
ALONG MILITARY
TRAIL: authorized, in response to Chief Pecht's request for guard rails on
the sidwalk along Military Trail near the bridge, that sidewalks be
Workshop Meeting, August 10, 1972 Page 3
installed on the west side of Military Trail from the existing sidewalk
at Burns Road to Holly Drive and he also is looking at a safety barrier
.. for both sides of the bridge. This should eliminate a school crossing
guard.
SPECIAL Mayor Wiley announced there will be a Special Election October 3, 1972
ELECTION:
and the City Clerk has informed the Council the required ad will be in
the Newspaper August 15th and 16th. Mr. Beasley, Supervisor of Election,
has informed the City Clerk there is no reason why the City Election can
not be held the same time as the County Election if there is room on the
ballot. Council requested the City Clerk to determine if we can
designate the same poll workers and clerks as the County with the County
paying them. The only expense to the City would be the printing.
PETITIONS AND COMMUNICATIONS:
CITY Mayor Wiley announced the City Managers Association Meeting will be held
MANAGERS
POE.: August 11, 1972 at the Colonnades Beach Hotel. Acting City Manager
Leonard Devine stated he plans on attending that meeting. Council
instructed him to find out who will supply the school guards and who
will pay for them.
LETTER FROM Letter was acknowledged by Mayor Wiley from Mr. Breder, Manager
G.M. BREDER:
Engineering, RCA, expressing appreciation to the Police Department for
a fine and efficient job in protecting his home during his vacation.
REVENUE A report from the Department of Revenue was acknowledged by Mayor Wiley
SHARING ACT:
showing the distribution list from the Revenue Sharing Act of 1972. The
City will receive $144,893.47 and had anticipated only $140,000.00.
Mayor Wiley stated he has written a letter to Phil Lewis, State Senator,
expressing concern over not having the correct population to be used for
distribution; the fact we do not have the sources of sales tax collect-
ions that other Cities have, and see if steps can be taken to get
equitable share next year.
BOARD OF Mayor Wiley reported the County Tax Department has submitted a list of
TAX ADJUSTMENT:
property owners in the City who have requested a hearing before the
Workshop Meeting August 10, 1972 Page 4
Board of Tax Adjustment, which was in the past the Board of
Equalization, The hearing for Palm Beach Gardens will be on August 28,
1972 from 10 :00 to 11.00 A.M. and a representative of the Community
is requested to be at the hearing. Council agreed that Mr. Carlson,
with counsel from Attorney Brant, will represent the City.
RESOL[JTIONS: Attorney Brant was asked by the Council to prepare a resolution for the
TAX Workshop Meeting September 7, 1972 for an agreement with Palm Beach
COLLECTIONS.,
County on Th. distribution of Municipal taxes for 1972, and setting
forth clearly that we have no objection to the tax assessing being done
by the County but state the Council would like to have tax collections
done by the City in the future, and attach the history of 5 years of
1OW6 tax collection by the City.
APPOINTING Attorney Brant was directed by the Council to prepare a resolution for
CI ?Y 'CL,_ERK:
the next meeting appointing Mrs. Alice Jean Kerslake as City Clerk
with the salary to be inserted at that meeting after the Council has
discussed it with the City Manager.
During the discussion on the appointment of non merit system employees
on a resolution basis, the Council reviewed what positions appointed by
the City Manager needed the concurrence of the Council. Attorney
Brant suggested as a matter of policy they might determine and define
what is the term subordinate officer so'there would be no question on
the matter.
Council authorized Attorney Brant to prepare a resolution for them
to consider stipulating those currently staffed positions in the City
which the City Council will review replacements when a vacancy occurs.
Also for budget consideration Attorney Brant was asked to prepare a
type of resolution that would give the Council the staffing they would
allow by policy within the Departments.
The City Manager will be advised not to fill the position of Deputy
City Clerk without the concurrence of the Council.
Workshop Meeting, August 10, 1972
Page 5
ITEMS FOR DISCUSSION:
USE OF FIRE Letter from Ronald Henson, President of the North Palm Beach, Palm Beach
STATION BY
JAYCEES: Gardens Jaycees was read by Mayor Wiley requesting the use of a portion
of the new fire station, in lieu of the previous request to use the
Public works Building at 3704 Burns Road. Mayor Wiley stated the
Firemen were agreeable. It was unanimously agreed by the Council to
give consent to the Jaycees to use a portion of the Central Fire Station
for their Monday night meetings and other nights with the Council's
approval. Mayor Wiley will follow up with a formal letter to the
Jaycees.
ACTION ON Mayor Wiley stated the prime item for discussion at the upcoming joint
SERVICE AREAS
FOR SEWAGE: meeting on August 30, 1972 with the Mayors of North Palm Beach and Lake
Park will be the sewage problem. He suggested that "the Cities jointly
suggest to the Area Planning Board that they designate within the main
service area, prime collector agencies where the additional sewage
L treatment plant could be built in this system which would hold us for
the next 10 years until we transfer on over." Council was in agreement
for Mayor Wiley to put together a proposal to submit to the Councils
of Lake Park and North Palm Beach prior to the meeting asking them to
have a joint resolution of the problem in terms of direction of action.
NEWSLETTER: Council directed the City Manager to have the Newsletter published on
August 25, 1972 for the reasons that it would be out before school
opens and would allow ample notice of the Special Election and dates
for filing. Included in the Newsletter will be the results of the
Jaycees survey, comments on the budget, thanks to John L. Orr, Council-
man who has resigned, courses to be offered by the Adult Education
Program, together with the usual happenings of the City.
TRASH PICK- Leonard Devine, Acting City Manager reported in order to consider a
UP HEDULE:
once a week trash pick up, the Council should consider purchasing a 20
yard packer unit for both trash and garbage, and the hiring of one man
Workshop Meeting, August 10, 1972 Page 6
in a supervisory capacity to effect this. The cost of the unit will
be approximately $9500.00 and the truck $10,000.00. Mr. Devine
suggested bidding separately on the truck and on the packer, and to do
so immediately since delivery could not be before May. Council directed
Mr. Devine to prepare and advertise for bids on a truck and packer
for their consideration.
ITEMS BY MAYOR AND COUNCIL:
ITEMS BY Mayor Wiley submitted a list of items consisting of work in progress,
MAY 0R
ACTION: recommendations, ordinances under consideration and items for follow-
up for Council action. He asked each Council member to review the
list and prepare at the next meeting to volunteer to be a coordinator
on several of the items.
PLAQUES: Council authorized purchase of a plaque for Thelma Compton, City Clerk
who is taking a leave of absence and for Jill Denoff, Recreation
Supervisor, who is resigning, in appreciation for service to the City.
`-� REPRESENTATION Council will consider at next meeting re- designating the Council
TO ADVISORY
BOARDS: representatives to the Advisory Board and requested they be reminded
of Board meetings and advised when a Board meeting has been cancelled.
COUNCILMAN Councilman DeLonga told the Council the Band Parents Association had
DELONGA:
not been notified of the Council's consent allowing them to put a
RECEPTACLE
FOR NEWS- receptacle for old newspapers and magazines at the Public works
PAPERS:
building at 3704 Burns Road. Council authorized Councilman DeLonga
to notify them of the Council's action.
DUMP TRUCK: Councilman DeLonga asked about the delivery of the dump truck and was
told by the Acting City Manager no news had been received.
STREET LIGHTS Councilman DeLonga questioned disposition of street lights on Dahlia
Ave. Mr. Devine reported the repair of the street light receptacle
on Dahlia, the lights on Reed Drive and at YMCA site have been turned
over to the Engineering Department of the Florida Power and Light
company.
NO SMOKING The City Manager was directed by the Council to have the Recreation
RULE:
personnel enforce the no smoking rules and to include no smoking in
the entire building structure and parking lot.
COUNCILMAN Councilman Dunbar inquired about the disposition of the sidewalks at
D
the rear of lots on Daphne Avenue. Mayor Wiley reported this item was
overlooked by the Public Works Department and Mr. Devine will have
Bill Overton Fence Company erect a fence to close off the ends of
the sidewalks on Daphne Avenue as authorized by the Council and will
match the height of any adjacent fence.
Acting City Manager Leonard Devine stated he had a request from Dave
Wilkerson from the Jupiter Tequesta Dog Club to train their dogs on
City Complex property and to hold their meetings in one of the rooms.
The Council was not in favor of this use of the property and Mayor
Wiley suggested that "Mr. Devine tell Mr. Wilkerson to contact the
Workshop
Meeting, August 10, 1972 Page 7
VACATION
Council —n DeLonga suggested changing vacation leave for City employees.
LEAVE:
The Code now states it must be taken between April 1 and October 31st,
and he suggested that employees be allowed to take vacations anytime
during the fiscal year it is earned with the approval of the City
Manager and the Department Head. The Council instructed the City Manager
to request the Merit System Board review Article 12..2, paragraph 5
of the Code and 'make a recommendation to the Council.
BROKEN WINDOW Councilman DeLonga inquired what action should be taken about the
IN RECREATION
ROOM:
window that was broken in one of the Recreation Rooms on the first
floor of the Complex. Council authorized Chief Pecht to notify the
parents of the boy responsible for the d —ge and that the boy be
suspended from the Recreation rooms for a length of time to be
determined by the Recreation Department. Council authorized the Public
Works Director to have the window replaced by Howard Glass at a cost
of approximately $100.00, restitution to be made by the boy's parents
�.
or the insurance company.
NO SMOKING The City Manager was directed by the Council to have the Recreation
RULE:
personnel enforce the no smoking rules and to include no smoking in
the entire building structure and parking lot.
COUNCILMAN Councilman Dunbar inquired about the disposition of the sidewalks at
D
the rear of lots on Daphne Avenue. Mayor Wiley reported this item was
overlooked by the Public Works Department and Mr. Devine will have
Bill Overton Fence Company erect a fence to close off the ends of
the sidewalks on Daphne Avenue as authorized by the Council and will
match the height of any adjacent fence.
Acting City Manager Leonard Devine stated he had a request from Dave
Wilkerson from the Jupiter Tequesta Dog Club to train their dogs on
City Complex property and to hold their meetings in one of the rooms.
The Council was not in favor of this use of the property and Mayor
Wiley suggested that "Mr. Devine tell Mr. Wilkerson to contact the
Workshop Meeting, August 10, 1972 Page a
area churches to use their undeveloped land.
BUDGET A short discussion was held on the budget. Recommendation from the
DISCUSSION:
�. Merit System Board that Police Dispatchers pay be raised to Step IS
was deferred to the next budget meeting when the status of money left
can be determined.
Council issued a directive to the City ]Manager that before the next
budget discussion the Council needs a more detailed breakdown in terms
of what each Department is going for personnel and major capital
improvements.
W4&0Wtt"
Mayor Wiley
//vice Mayor Kiedis
Alice J Kerb ake, Deputy Clerk
o�ncilman Dei,,ongat-=-- '-' -�
,C`�citfnc I Iman Pj[uibar
Councilsban Bonner