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HomeMy WebLinkAboutMinutes Council 102672i SPECIAL MEETING CITY OF PALM BEACH GARDENS OCTOBER 26, 1972 P.C. Feise Company - construction of four All- Weather Tennis Courts - $6,000.00 per court - construction of two additional All- Weather Tennis Courts - $6,000.00 per court not to include fencing. American Recreation Industries of Florida - "Park Play" type tennis courts, four courts _ $21,600.00, if curb desired, add $2.00 per foot, two colors add $300 per court, additional two courts $11,000.00. "Dur -A- Bounce" type tennis courts, four courts $25,200.00, if curb desired, add $2.00 per foot, two colors add The Special Meeting of the City Council of Palm Beach Gardens was called to order by Mayor Wiley at 8 :00 P,M., Thursday, October 26, 1972 in the Assembly Room, 10500 N. Military Trail and was opened with the Pledge of Allegiance to the Flag. ROLL CALL: Roll was called by the City Clerk and present were: Councilman Dunbar, Councilman AeLonga, Councilman Martino, Vice Mayor Kiedis and Mayor Wiley. Also present were City Manager Robert Carlson and Attorney j- lilliam Brant. PURPOSE: The purpose of the Special Meeting was to adopt Ordinance #18, 1972 - levying the tax and adopting the 1972 -73 Budget and consideration of the adoption of Resolution #41, 1972 amending Section IX, Job Classifications, Resolution #44, 1972_ Reappointing Department Heads and Officers of the City and Resolution #46, 1972- Establishing the minimum salaries and the first three entrance steps and the maximum salaries for the various Job Classifications. OPENING OF BIDS: The City Manager Robert Carlson opened the bids for the construction ONION OF TENNIS of four tennis courts with an option bid for six tennis courts. The COURTS: call for bids had been advertised in a newspaper of general circulation for 2 days as required by Ordinance. Fifteen companies received the bids. The following bids were received: P.C. Feise Company - construction of four All- Weather Tennis Courts - $6,000.00 per court - construction of two additional All- Weather Tennis Courts - $6,000.00 per court not to include fencing. American Recreation Industries of Florida - "Park Play" type tennis courts, four courts _ $21,600.00, if curb desired, add $2.00 per foot, two colors add $300 per court, additional two courts $11,000.00. "Dur -A- Bounce" type tennis courts, four courts $25,200.00, if curb desired, add $2.00 per foot, two colors add J � Special Meeting, October 26, 1972 Page 2 $300 per court, additional two courts - $12,600.00 The bids were referred to the City Manager and the Recreation Director for further review and recommendation to the Council. CUB SCOUTS: Mayor Wiley recognized a group of Cub Scouts in the audience and briefly explained to them the workings of City Government; he thanked them for coming and showing an interest in learning something that would make them better citizens. RESOLUTION Resolution #41, 1972 - Amending Section IX, Job Classifications was #41, 1972: JOB discussed by the Council. Motion was made by Councilman DeLonga, CLASSIFTCATIONS: seconded by Councilman Dunbar to delete Sanitation Worker and Exhibit "E" from Resolution #41. Vote on the motion 4 ayes and 1 nay. Vice Mayor Kiedis voted nay. His reason being that the intent of the job classification "Sanitation Worker" was to be a trash worker, only using a slightly finer term. Councilman DeLonga did not see the need for a sanitation worker who would be a man principally working with garbage collection, which the City at this time does not do, and there are adequate job classifica. tions for the type of work the City does employ. Mayor Wiley felt there was a difference between collecting garbage and trash and at this time the City does not collect garbage. Also the Sanitation Foreman was deleted and this job description would be supervised by a non - existing person. He voted in favor of the motion on the basis that it would be reconsidered again if this position was ever staffed. Council agreed to strike out the words "To The" in the title of Assistant Director of Public Works in Exhibit A, and to add the word "semi" before skilled work in Exhibit C. MOTION TO Resolution #41, 19729 as modified, was read by the City Clerk and ADOPT RESOLUTION adopted unanimously by the Council. #41, 1972: Special Meeting, October 26, 1972 Page 3 RESOLUTION Discussion was held by the Council on Resolution #44, 1972- Reappointini #44,TJ 2— Department Heads and Officers of the City. MOTION TO Motion made by Councilman DeLonga seconded by Councilman Martino to INCLUDE PURCHASING include the name of Purchasing Agent to the list of positions appointed AGENT: by the City Council in Resolution #fi444, 1972. It was the opinion of Vice Mayor Kiedis and Councilman Dunbar that the purchasing agent is not a department head or an officer of the City and does not belong on this list, and that the City Manager should be the h cad of the Purchasing Department. Mayor Wiley pointed out the Code states a principle, assistant or deputy of the City Manager is exempt from the Merit System and there- fore this position should be placed on the list, but not to relegate this person to the status of a department head. Councilman DeLonga said it wasn't his intention for the Purchasing Agent to be declared a department head, but he was concerned about the future; that the Council had agreed that it would be on a part time basis with the individual reporting to the City Manager. MOTION Councilman DeLonga withdrew his motion and Councilman Martino withdrew WITHDRAWN: his second to the motion, after the Council agreed to resolve the position of Purchasing Agent when personnel was discussed during the consideration of the Budget Ordinance. MOTION TO Motion by Councilman DeLonga seconded by Councilman Martino to table TABLE RES. #44P 1972: Resolution #44, 1972. Motion unanimously carried. RESOLUTION Resolution #46, 1972 establishing the minimum salaries and the first #46? 1972: three entrance steps and the maximum salaries for the various job classifications within the Merit System Rules and Regulations was discussed by the Council. Special Meeting, October 26, 1972 Page 4 The City Manager pointed out a correction on Exhibit A - Classification Parks and Recreation Maintenance to read: Range 22, Step 1 - $131.08, Step 2 - $137.85, Step 3 - $144.64, Maximum - $166.10, Minimum Annual $6816.16 and Maximum Annual - $8637.20. The Council unanimously agreed to the following changes in Exhibit A: Police Department - Patrolman, Step 3 to read $151.41 and Desk Sergeant - Step 3 to read $151.41. Patrolman - Maximum to read $151.41 and Maximum Annual to read $7873.32 - the reason being a Patrolman has to qualify as Patrolman 1st Class within a year from employment. Public Works Department - Strike out Sanitation Worker and under ( *� strike out the word recommended where it appears. Strike out ( * *} wherever it appears. Strike out "To The" in the title of Assistant Director of Public Works. Spray Crew Chief to Range 24, General Maintenance to Range 26, Heavy Equipment Operator 11 to Range 23 and Heavy Equipment Operator I to Range 21. Vehicular Maintenance Department - Add vehicular Maintenance Department and include under this department the Director of Vehicular Main- tenance at Range 27, Step 1 - $166.10, Step 2 - $174.01, Step 3 - $181.93, Maximum - $209.04, Minimum Annual - $8637.20 and Maximum Annual - $10,870.08, and remove Automotive Mechanic from the Public Works Department to the Vehicular Maintenance Department at Range 23. The City Manager explained that the Chief of Police had recommended and he concurred that the Clerk Typist in the Police Department (and the only non -law enforcement personnel in that Department ) be promoted to Secretary II,Range 19 - Merit, and that the budget figures reflected this change. Council agreed with the recommended change. It was agreed by the Council to make a policy decision at a future meeting regarding merit increases. Special Meeting, October 26, 1972 Page 5 It was unanimously agreed by the Council to include the Range and Step Scale at 247a with Resolution #46, 1972 when adopted. MOTION TO Resolution #46, 1972, as modified, was read by the City Clerk and ADOPT RESOLUTION adopted by a unanimous vote of the Council. #46, 1972: The City Manager was asked by the Council to explain his memo dated October 26, 1972 regarding the modifications to the General blind Budget. Mr. Carlson explained the Police Department Budget Salary Account was adjusted upward in the amount of $23,082.00 and the Public Works Salary Account increased to $1,561.00. The final adjusted tax roll from the County was not received until October 17, 1972 but based on that final adjusted roll the Ad Valorem Revenues were increased by $7,964.00. The estimated Federal Revenue Sharing in the amount of $17,500.00 was also added, making a total of $25,464.00 additional revenues. The 0I -600 Capital Improvements Account was also increased by $3160.00. New Budget total - $19097,328.90. MISS JUNIOR Mr. Woodrow W. Dukes, Recreation Director, announced the Miss Junior ORANGE BOWL QUEEN Orange Bowl Queen Preliminary Contest will be held on November 6, 1972 CONTEST: and asked that the Council participate as they have in previous years. RECREATION Mr. Dukes presented the Council with copies of the drawing of the City D WT i presented Complex Park and Recreation Development Plan / by Mr. Don Snyder, President of the Recreation Advisory Board. ORDINANCE Ordinance #18, 1972 levying the tax and adopting the 1972 -73 Budget #18, 1972: was reviewed by the Council page by page and changes and adjustments were made. These changes do not effect the total figures on the Re -Cap sheets of the Budget. 1 \ Special Meeting, Octobcr 26, 1972 Page 6 A discussion of the Purchasing Agent under the City Manager Account #100 was held at this time and Councilman DeLonga asked the City Manager to make his recommendation of who should fill that position so that it could be included in the Budget. CITY MANAGER: Mr, Carlson advised the Council that he was retracting his recommendation of appointing Jack Hansen in the dual capacity of purchasing agent and building inspector, and at this point he had no one to recommend as purchasing agent. He further stated Mr. Hansen would be suitable in the building department but it would take his full time as he would be training. The Council agreed they had approved the concept of centralized purchasing with the opinion that someone on the staff could assume MAYOR WILEY: those additional duties, however, Mayor Wiley expressed the opinion that more review would be needed if additional staffing was going to —� be considered; that there was a building official on the staff and the position of a part time purchasing agent; that Mr. Hansen has the capabilities to set up the purchasing department while he is apprenticing the building inspectors job; neither job would be full time. COUNCILMAN Councilman DeLonga expressed concern that the right man be hired to DELONGA: fill the position; that the City Manager by all means should be able to recowiend to the Council the individual he wants but the Council be able to give some sort of approval to this person. It was his concern also that the person hired have good qualifications. VICE MAYOR Vice Mayor Kiedis stated he would go along with the City Manager 100 KI EDIS : on his judgement and had confidence in him to hire the right person; that the City Manager has good reasons for changing his decision and Special Meeting, October 26, 1972 Page 7 has researched it well, the same as he would do with any other applications he might receive. It is not the Council's job to judge everyone who comes in for a job. COUNCILMAN Councilman Martino felt the integrity of the City Manager was not MARTINO: being questioned but the whole point of the position of the purchasing agent was that in the future it would be an important position in the City, as important as the Chief of Police or the Public works Director and belongs on the list in Resolution #44, 1972. He also pointed out that a full time purchasing agent would absolve the City Manager of responsibilities in that area leaving him free to do other things. MOTION THAT Motion made by Councilman DeLonga, seconded by Councilman Martino that PURCHASING AGENT BE the appointment of the purchasing agent be subject to the approval SUBJECT TO APpxbVAL of the Council. tbUNCIL: Councilman DeLonga's intent being that the City Manager interview the applicant, select one or two he wants to hire and come to the Council with his recommendation for their approval. MAYOR WILEY. Mayor Wiley stated he felt there was a lack of communication and the Mayor and Council should be consulted regarding hiring of employees; that he would vote in favor of the motion with no reflection on the City Manager's capacity as an administrator, The Council should be consulted in setting up the program since it is a new position in the City and would be advertised, interviewed and evaluated by the City Manager with the Council concurring or not before the offer was made. CITY MANAGER: The City Manager stated he had been trying to follow the City Charter and the Ordinances and both give him the responsibility of the L� functions in the manner he has been performing. It is incumbent upon him to keep the Council advised, but a division should be made between Special Meeting, October 26, 1972 Page 8 policy making and administration, although he has no objection to keeping the Council fully advised at all times. COUNCILMAN Councilman Dunbar objected to the Council confirming an employee whom DUNBAR: they have not talked to or interviewed; that the City Manager is paid to perform the job of interviewing and hiring the personnel of the City and if the Council feels the City "anager can't do his job, they should ask for his resignation and are doing it if this resolution is passed. MAYOR WILEY: Mayor Wiley at this time declared that if he has the concurrence of the City Manager that the Council would be consulted at the time this position is filled he would probably not vote for the motion. COUNCILMAN Councilman Dunbar asked that if the City Manager would assure the DUNBAR : Mayor just what he is doing in this respect, it would solve the Council's problems. MR'S , JAMES: Mrs. James in the audience asked if they were talking about the position that is going to be filled along with another duty within this City and will be a part time duty of an individual. Mayor Wiley answered that is to be decided. VOTE ON Vote on motion that the appointment of the purchasing agent be subject MOTION: to the approval of the Council _ Councilman DeLonga, Councilman Martino, voted yea and Vice Mayor Kiedis, Mayor Wiley and Councilman Dunbar voted nay. By a vote of 3 nays and 2 ayes, the motion was defeated. The record to reflect that the City Manager shall keep the Mayor fully informed of his activities in the hiring of employees. Special Meeting, October 26, 1972 Page 9 ORDINANCE #18, Ordinance #18, 1972 adopting the 197273 Budget was read by the City 1972: Clerk and adopted unanimously by the Council. RESOLUTION #44, Resolution #44, 1972 reappointing Department Heads and Officers of 1972; the City was read by the City Clerk and adopted by the Council by a unanimous vote. Councilman DeLonga approved the motion with reservations. MINUTES AND The approval of the minutes of October 19, 1972 and the reports on the REPORTS REFERRED TO agenda for the Workshop Meeting for this date, together with a report NEXT TNG : by the City Attorney regarding the status of the disposition of the cost of improvements to the F.E.C.R.R, were referred to the next meeting of the City Council to be held November 2, 1972. TRAILER AT The City Manager reported that the trailer located at the corner of PGA BLVD. & PGA Blvd. and U.S. #1 and owned by the Cavanagh Investment Company had been removed from that location. He also stated he had never received an acknowledgement from the letters written to them asking what their future plans were for the trailer. PALM BEACH Mayor Wiley acknowledged receipt of a communication from Mrs. Sands, GARDENS WOMAN'S CLUB: Corresponding Secretary of the Palm Beach Gardens Woman's Club asking permission to hold weekly Bingo Games on Monday night in the Assembly Room. Motion by Councilman Dunbar, seconded by Vice Mayor Kiedis to allow the Woman's Club the use of the Assembly Room for bingo games on Monday nights. Mayor Wiley objected to using the Assembly Room for this purpose and suggested using the Recreation Room on the first floor, which is larger and more convenient and is always open and availahle. Mrs. v Simcich stated the Club had worked hard to obtain the recreation rooms Special Meeting, October 26, 1972 Page 10 for the teens and would not like to take that use away from them. Mayor Wiley advised that the recreation rooms were opened on a basis U that they would be supervised by volunteers from the Woman's Club, but the City is footing a bill of over $100.00 a week to pay personnel to supervise the rooms. Mrs. James said she took exception to that statement. Vote on motion to allow the Woman's Club to use the Assembly Room for bingo games on Monday nights -. Councilman Martino and Mayor Wiley voted nay, Vice Mayor Kieids, Councilman DeLonga and Councilman Dunbar voted aye. Motion carried by a vote of 3 ayes and 2 nays. ADJOURNMENT. No further business and meeting adjourned at 11:58 P.M. W �Wiley ,Vice Mayor John Kieids J � -- Alice J e2 Kersla e, City Clerk unc' imam Jamesifel mgh �1Suncilmah ¢,brdon Dunba � 1 � _ _. C ; lam. �- ✓ i T.(., r /.i,- .y -c,f., Councilman Michael Martino