HomeMy WebLinkAboutMinutes Council 113072WORKSHOP MEETING
CITY OF PALM BEACH GARDENS
NOVEMBER 30, 1972
The Workshop Meeting of the City Council of Palm Beach Gardens was
called to order by Vice Mayor Kiedis at 8:00 P.M. on Thursday,
November 30, 1972 in the Assembly Room, 10500 N. Military Trail and
opened with the Pledge of Allegiance to the Flag.
ROLL CALL: Roll was called by the City Clerk and present were: Councilman DeLonga,
Councilman Martino and Vice Mayor Kiedis. Councilman Dunbar and Mayor
Wiley arrived later on in the meeting. City Manager Robert Carlson
a nd Attorney William Brant were also present.
MINUTES: The minutes of the Regular Meeting of November 16, 1972 were
unanimously approved by the Council.
ANNOUNCEMENTS: Vice Mayor Kiedis announced that the Tri_City Meeting of the Councils
of Lake Park, North Palm Beach and Palm Beach Gardens to discuss
mutual problems will be held on Tuesday, December 5, 1972 at 8 :00 P.M.
at the Village Hall, North Palm Beach.
Councilman DeLonga announced the Open House Ceremony for the Central
Fire Station will be held from 12 noon to 5:00 P,M, on Sunday,
December 3, 1972.
Councilman Martino announced the Palm Beach Gardens Youth Athletic
Association will hold their 4th Annual Las Vegas Night on Friday,
December 1, 1972 at the Knights of Columbus Hall, Riviera Beach. This
if a fund raising event to benefit the athletic program.
Vice Mayor Kiedis announced the Christmas in Dixie Parade will be held
`-� on Sunday, December 10, 1972 at 2;00 P.M. and the City will enter a
float.
REPORTS: Vice Mayor Kiedis acknowledged receipt of Inspection Report #26 from
INSPECTION Schwab and Twitty, Architects regarding the Central Fire Station and
REPORT:
reported the Fire Department has completed its move into the Station.
Workshop Meeting, November 30, 1972 Page 2
FIRE HYDRANT Attorney Brant stated he was unable to contact the Attorney for the
RENTAL SUIT
STIPULATION: Utility Company, and on his recommendation, the Council authorized
the City Manager to carry a copy of the proposed stipulation for the
Fire Hydrant Rental Suit Settlement to Mr. John MacArthur.
MERIT BOARD: Councilman Dunbar reported the Merit System Board was continuing their
review of the Merit System Rules and Regulations and also reported no
ALL AMERICAN word had been received regarding the "All American City Award" other
CITY AWARD;
than the newspaper article indicating that Palm Beach Gardens had not
been nominated.
PLANNING & Vice Mayor Kiedis reported the Planning and Zoning Commission did not
ZONING:
hold their meeting as scheduled on November 28, 1927 due to a lack of
a quorum. He requested the City Clerk to contact Fred Cunningham,
Chairman of the Board, regarding their recommendation on the
annexation and reserved annexation for the City.
MISS PALM The City Manager reported that the Annual Miss Palm Beach Gardens
BEACH GARDENS
CONTEST. Contest and the First Miss Junior Palm Beach Gardens Contest was held
on Monday, November 27, 1972 and the winners were Dawn Orman, Miss Palm
Beach Gardens and Trudy Dussault and Trina Wright, Princesses. Miss
Junior Palm Beach Gardens was Lynn Cox and Adrienna Mates, Princess.
The City Manager reported on the status of the following items:
ANTENNA: The materials have been ordered and received and the work is close to
completion on the moving of the antenna to the New Central Fire Station.
HUD: Mr. Cassell from the HUD offices reported to Mr. Carlson that our
application was reviewed this week along with other applications but
that additional information was needed and Mr. Cassell would advise
us immediately as to what information is needed. Mr. Carlson stated
22 contacts had been made to the HUD offices since the Citygs first
application was submitted in May, 1971.
Workshop Meeting, November 30, 1972 Page 3
SELF SERVICE Mr. Fine, a local contractor, has submitted a bid on the Self Service
POSTAL UNIT_:
Postal Unit and Mr. Sleeter, another local contractor, will submit
his bid next week.
CLEARING OF Rubin Construction Company has the equipment to grade the 10 acres
10 ACRES
adjacent to the Municipal Complex and will start work on Monday,
December 4, 1972.
LIGHTHOUSE Lighthouse Drive Improvements has been advertised for bids and are
DRIVE:
returnable on December 14, 1972.
TENNIS The Public Works Department is clearing and preparing the site on the
COURTS:
north side of the Municipal Complex for the construction of the four
new tennis courts. F.E. Feise Company will start construction as
soon as the ground is prepared. Mr. Carlson announced he had advertised
for bids for the fencing and lighting for the tennis courts and they
are returnable December 14, 1972.
TEEN ROOMS: The Teen Rooms on the first floor of the Municipal Complex are now
_ closed during the day due to very little activity and open every
evening Monday through Thursday.
Councilman DeLonga suggested placing an item in the newsletter stating
the rooms are available for use anytime and Vice Mayor Kiedis suggested
using the bulletin board at Plant Drive for such announcements.
Councilman Martino recommended reserving one night a week for adults.
CHRISTMAS The Christmas Tree Lighting Ceremony sponsored by the Beautification
TREE LIGHTING:
and Environmental Committee will be held December 16, 1972, The
Beautification and Environmental Committee is also planning to include
Santa Claus who will distribute candy to the children.
EMPLOYEES The Employees Christmas Party will be held at the Central Fire Station
CHRISTMAS
PARTY: on Friday, December 22, 1972. Authorization was given by the Council
to construct a barbecue pit in the rear of the Central Fire Station.
Workshop Meeting, November 30, 1972 Page 4
LIGHTING TENNIS The agreement between the City and the Board of Public Instruction
COURTS -HIGH SCHOOL:
for he use of the tennis courts at the Palm Beach Gardens Senior
High School is in the hands of the School Board Attorneys and should be
on their next agenda. The agenda will be made up on December 13, 1972.
FLOOR PLAN: The floor plan for the Public Works Complex, 3704 Burns Road was
referred to the agenda for the next Workshop Meeting on December 14,1972
YOUTH ATHLETIC Vice Mayor Kiedis advised that the Palm Beach Gardens Youth Athletic
ASSOCIATION:
Association has asked for the use of the small buildings located in the
public works yard at 3704 Burns Road for concession stands at Lake
Catherine and the 10 acre site. Mr. Devine informed the Council that
the larger building is available now but is too large for the Public
Works Department to move. The Council asked Councilman Martino to
work out the details with the Public Works Director and Mr. Naya,
President of the Palm Beach Gardens Youth Athletic Association. The
City Manager was authorized to contact the Florida Power and Light
Company regarding the service available at the Lake Catherine area.
PAVING STREETS The Public Works Director reported the contract for paving and
IN CITY:
resurfacing of streets is the same as last year except it will be
less expensive due to a type 2 paving material which can be used
at a saving of $4.00 a ton. The Council authorized the Public Works
Director to obtain the new cost estimates for resurfacing the streets
they had previously approved.
PETITIONS AND COMMUNICATIONS:
RESIGNATION Vice Mayor Kiedis acknowledged receipt of a letter from Mr. Clair
CLAIR ANDERSEN:
Andersen submitting his resignation due to conflicting schedules.
This was referred to the Planning and Zoning Board with a request for
their recommendation for a replacement.
JAYCEES: Request from the North Palm Beach -Palm Beach Gardens Jaycees to use
the Fire Station for a New Years Eve Pasty on December 31, 1972 was
approved by the Council subject to approval from the Chief of Police.
Workshop Meeting, November 30, 1972 Page 5
CHRISTIAN Approval was given by the Council, contingent upon approval from the
MENS CLUB:
Volunteer Firemen, for the Christian Mens Club to use the Fire Station
for prayer and breakfast from 6:30 to 7:30 A.M. each Thursday.
DEPARTMENT Letter from the State of Florida, Department of Pollution Control was
OF POLLUTION
CONTROL: acknowledged by Vice Mayor Kiedis advising of a change of meeting
place for the meeting scheduled December 6, 1972 at 10:00 A.M. relative
to the interim package sewage treatment plant rule.
LLOYD EARLY: Letter was acknowledged from Lloyd F. Early, Superintendent, Board of
Public instruction acknowledging receipt of a letter from the City
regarding Crowd Control at school functions and thanking the City
for their cooperation.
CHAMBER OF Vice Mayor Kiedis reported he and the City Manager had attended the
COMMERCE:
North Palm Beach County Chamkger of Commerce luncheon "Salute -To-
Industry. The speaker was Dr. Carroll, newly appointed School
Superintendent. The newly elected Secretary of the PGA accepted
the award for their organization. He related the amount of money that
is brought into the area due to the fact that the PGA offices are
located here and as a result of the tournaments held here.
RODENT The City Manager reviewed the proposals received on November 16, 1972
CONTROL:
for rodent control for the City and recommended the contract be
awarded to Palm Beach Exterminating Service, Inc. for the low bid
of $1,300.00 per year - $200 for the first month and $100 each
succeeding month. Mr. Holder, President of the Company, explained
his proposal and answered questions from the Council. Official
action on this item was referred to a Special Meeting held at
the close of the Workshop Meeting.
MERIT The Council, by unanimous decision, referred the discussion on
INCREASES:
�^ consideration of Merit Increases for all employees of the City to
a Special Meeting when that alone will be discussed.
Workshop Meeting, November 30, 1972 Page 6
Discussion was held on the recommendation of the City Manager
(reference Memo dated 11- 16 -72) that Merit Increases be granted
to four employees of the Public Works Department. The Council
generally agreed, that for clarification, salaries when reported
should include longevity and designated as such with asterisks;
that the money for the four merit raises would be deducted from
the total monies allotted for merit raises for that Department.
Motion made by Councilman DeLonga that $1816.99 be transferred
from the Contingency Fund to the Merit System Fund to be
administered by the City Manager in connection with the request
from the Public %,orks Director. This motion was not acted upon
as the City Attorney advised this action would have to be done
by Ordinance.
It was determined that the Council had established a policy that
the Merit Raises be generally granted to the City Employees six
months after the fiscal year starts; and the following motion
would merely set a guideline to the City Manager indicating the
wishes of the Council as to these four pay raises.
Motion made by Councilman Dunbar seconded by Councilman DeLonga
authorizing the City Manager to act at this own discretion in
granting or denying these raises. Motion unanimously carried.
PARKING SPACES The Council unanimously agreed that the City Manager and the
FIRE STATION:
Public Works Director pursue the plan to place a sign reserving
the parking on the north side of the fire station "For Volunteer
Firemen Only" and additional
y parking for visitors etc. provided
off the access road East of the Fire Station,which will be oiled
shellrock.
SIGN ORDINANCE: The Council unanimously agreed, by motion, thatthe discussion
of the proposed Sign Ordinance be tabled.
workshop Meeting, November 30, 1972 Page 7
PURCHASING The City Manager reported he had reviewed the personnel files of
AGENT:
the employees of the City to try to determine if anyone presently
in the employ of the City had the necessary qualifications for
the classification "Purchasing Agent" and the results were negative.
He recommended the City advertise for applicants for the Job
Classification Purchasing Agent. Discussion followed and it was
agreed that after a training period had been completed, this
position would be of a part time nature and additional duties
could be assumed such as keeping personnel records, insurance
claims etc.
The Council authorized the City Manager to advertise in local
newspapers and in the Florida Municipal Record, and applications
to be accepted until January 31, 1973.
DRIVEWAY FROM The City Manager asked for authorization for the City Engineer
CITY COMPLEX
TO MILITARY to prepare a sketch for application for a permit from the County
TRAIL:
Engineer to relocate the driveway from the City Complex to
Military Trail at an approximate cost of $150.00. The Council
decided it was not their intent to make a new driveway at this
location and authorized the City Manager to make a recommendation
for straightening the existing driveway.
ITEMS BY CITY MANAGER:
FOYER The Council agreed they had discussed the consideration of certain
MODIFICATIONS:
modifications to the upper foyer at the City Hall to protect the
building from inclement weather as submitted by Schwab and Twitty,
Architects, for an estimated cost of $8,070 and they had not placed
money in the Capital Account for this item. The City Manager was
requested to present an updated priority list and what has been
committed for the Councils review.
Workshop Meeting, November 30, 1972 Page 8
PALM BEACH The City Manager, at the request of the Palm Beach Gardens Youth
GARDENS YOUTH
ATHLETIC Athletic Association, asked for a policy from the Council
ASSOC.
regarding absorbing the costs of the lights for the Palm Beach
Gardens Youth Athletic Association Athletic Programs.
Motion made by Mayor Wiley, seconded by Councilman DeLonga that
the City bill the PBGYAA in the amount of $600 for the use of the
~ lights at the Plant Drive Field for baseball and football programs,
this amount based on one half of the previous years total billing
due to the fact that the lights were not available for about one
MY of the season. Vote on motion - Mayor Wiley, nay, Councilman
DeLonga, Councilman Martino, Councilman Dunbar and Vice Mayor
Kiedis, aye. Motion carried by a vote of 4 ayes and 1 nay. The
City Manager advised that no record was kept by the City as to
the amount of electricity used since this had been turned over
to the YAA. The Council authorized a public works employee to
keep a record by taking the reading off the meter.
ITEMS FOR The Council instructed the City Manager to update the follow -up
FUTURE WORKSHOP
MEETINGS: action list and place the items listed below following the Sign
Ordinance for priority for future Workshop Meetings: Visible
Emission Ordinance, Appearance Board, and Landscape Ordinance.
ITEMS BY THE MAYOR AND COUNCIL:
RECINDING Mayor Wiley stated he had placed on the agenda the consideration
BUILDING
MORATORIUM: to authorize the City Attorney to prepare an Ordinance recinding
the City's Building Moratorium anticipating that word would have
been received from the local or State Pollution or Health
Departments. This did not transpire. Attorney Brant stated he
had called Dr. Subramani of the State Pollution Control Board,
who reported that a letter from Mr. Hoffman to the Palm Beach
County Utilities was in the mail to the City, and it was his
opinion that this letter the Utility Company should receive on
Workshop Meeting, November 30, 1972 Page 9
this date directing no further hook -ups plus the temporary
operating order to be issued in the near future is legally
effective.
Motion made by Mayor Wiley, seconded by Councilman Dunbar that the
City Council authorize the City Attorney to prepare an Ordinance
recinding Ordinance #14, 1970, the Building Moratorium, based
' on the facts as they are now known. Vote on motion- Councilman
Martino and Councilman DeLonga voted nay. Councilman Dunbar,
vice Mayor Kiedis and Mayor Wiley voted yea. Motion carried by
a vote of 3 ayes and 2 nays.
Councilman Martino stated he would like to see a letter from the
County Health Department saying that a health hazard no longer
exists.
The proposed Ordinance will be placed on the agenda for first
reading at the next Regular Meeting, December 7, 1972.
COUNCILMAN Councilman DeLonga requested the City Manager to prepare a time
DELONGA:
table for publishing the newsletter. The next newsletter will be
mailed prior to Christmas.
Mr. Carlson advised that the next Area Planning Board Meeting will
be held on December 21, 1972, He also advised that Mr. Brutt,
Director of the Area Planning Board will attend the Tri City
Meeting on December S, 1972 to discuss the joining with the Riviera
Beach Sewer System, as recommended by his Board.
COUNCILMAN At Councilman Martino's suggestion, the Council authorized a copy of
MARTINO :
the Resolution from the Beautification and Environmental Committee
to support the pending County Land Use Plan be sent to the County
Commission.
Councilman Martino reported several chuck holes in the pavement
on Burns Road west of P4osperity Farms Road.
Workshop Meeting, November 30, 1972 Page •10
ORDINANCES: Ordinance #19, 1972 establishing speed limits on various streets
of the City will be placed on second reading at the next Regular
Meeting, December 7, 1972.
ADJOURNMENT. No further business the meeting adjourned at 10 :45 P.M.
W ALA,
Mayor Walt& Wiley
Vi a Mayor Jbhn Kiedis
Alice Jed# Kerslake, City Clerk
_ — — Jd � L•. `-' � ! Y_ . ` `, t, tin
- Councilman James DeLbrxga V
X 06uncilman Go don Dunbar /
..._..
Councilman Michael Martina