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HomeMy WebLinkAboutMinutes Council 121472WORKSHOP ME.ITING CITY OF PALM BRACH GARDINS DLCI.MBLR 14, 1972 The Workshop Meeting of the City Council of Palm Beach Gardens was — called to order by Mayor Wiley at 8:00 P.M. on Thursday, December 14, 1972 in the Assembly Room, 10500 N. Military Trail and opened with the Pledge of Allegiance to the Flag. r- ROLL CALL: Roll was called by the City Clerk and present were: Councilman DeLonga, Councilman Dunbar, Councilman Martino, Vice Hayor Kiedis and Mayor Wiley. City Manager Robert Carlson and Attorney William Brant were also present. MINUTES: The minutes of the Regular Meeting of December 7, 1972 were unanimously approved by the Council. ANNOUNCE- The following announcements were made by Mayor Wiley: MENTS: The Area Planning Board Meeting will be held Thursday, December 21, 1ts72 regarding the request of Palm Beach County Utilities Company for appointment as Agent or Sub - Agent. The Mayor plans on attending the meeting. The Christmas Tree Lighting Ceremony will be held Saturday, December 169 1972 at 7:30 P.M. The Woman's Club are conducting bingo every Monday night in the Assembly Room. Councilman DeLonga announced the Volunteer Firemen will have Santa Claus meet the children on Saturday, December 16, 1972 at 10:00 A.M. BID The City Manager opened the following bids which were duly advertised OPENINGS: in a newspaper of general circulation as required by Ordinance: Fencing and Lighting for 4 tennis courts - Fencing - Tropical Fence - $4970.17 Alt. $5693.77 Sears Roebuck - $3290.00 Reeves - $4289.00 Alt. 10,089.00 Lighting - C.R. Dunn, Inc. - $16,072.00 Higgins - $9420.00 Alt. $8,000.00 Workshop Meeting, December 14, 1972 Page 2 The bids were referred to the City Manager and the Public Works Director for further review and recommendation to the Council. LIGHTHOUSE The City Engineer, Howard Searcy, opened and read the one bid received DR IVE TAP ZSVUMF,AiTSfor the Lighthouse Drive Improvements from William Adeimy in the amount of the Base Bid - $21,716.40, Alt. A - $17,453.40, Alt. B - $9,742.00. This bid was referred to the City Manager and the City Engineer for u further review and recommendation to the Council. CAB AND The City Manager advised that Rich Motors, Inc. had submitted a bid CHASSIS & REFUSE after the 5:00 P.M. deadline for receiving bids. Motion made by Vice PACKER: Mayor Kiedis seconded by Councilman Dunbar to open all bids received for the Cab and Chassis and Refuse Packer. Vote on motion - Mayor Wiley, Vice Mayor Kiedis, Councilman Dunbar and Councilman Martino voted aye, Councilman DeLonga voted nay. A policy was made by the Council that in the future the Call for Bids will specify that bids will be received up to the tifte the meeting is called to order. The following bids were received and opened by the City Manager. Packer - H. J. Mason - $7,281.13 Packer - Tom Wood Equipment - $9,095.00 Packer - Rich Motors, Inc. $7530.00 Alt. $6784.13 Cab and Chassis - Rich Motors, Inc. $14,505.86 The bids were referred to the City Manager and the Public Works Director for further review and recommendation to the Council. REPORTS: The Public Works Director reported the 10 acres adjacent to the Municipal 10 ACRES: Complex had been cleared and the area will be seeded. LIGHTS AT The City Manager reported the School Board has approved and signed the PBG HIGH SCHOOL Agreement between the City and the Board of Public ,Instruction for TENNIS COURTS: lighting the 4 tennis courts located at the Palm Beach Gardens High School and the project will be completed within 90 days. Workshop Meeting, December 14, 1972 Page 3 TABLE The Counct i,by unanimous vote, tabled discussion on the status of fhe DISCUSSION INS incomplete single family residence located at 4606 Holly Drive until RESIDENCE ON HOLLY DR.: expiration of the redemption period. STREET The City Manager reported the strett lights on Meridian Way behind the LIGHTS: Publix Market have been installed by the Florida Power and Light Company. RECREATION Mayor Wiley reported the Recreation Advisory Board at their meeting held ADVISORY BOARD: December 12, 1972 discussed as a future project the consideration of a Community Recreation Center. PLANNING & Vice Mayor Kiedis reported the Planning and Zoning Commission heard an ZONING: i informal request from the Lost Tree Village Corporation for annexation of a parcel of land in Section 4- 42 -43. BEAUTIFICIATION Councilman Martino reported the Beautification and Environmental & ENVIRONMENTAL: Committee are working on a sketch for a sculpture for the City Hall and expressed concern about the possible lifting of the moratorium. They are also considering a tree ordinance. VOLUNTEER Mr. Leofanti, a member of the Volunteer Fire Department, presented the FIREMEN Council with a plan for additional security for the safety of the emergency equipment in the Fire Station. The Council unanimously agreed to the plan presented by the Fire Department to modify the security locks as shown on the plan and the City Manager will review the plan with Mr. Leofanti and make arrangements for the change. INTER -CITY The City Manager reported that he had received no response from Mr. AMBULANCE: Boyce Preece of the Inter_City Ambulance Squad in answer to the City's request to locate one of their vehicles at the new Central Fire Station. SELF SERVICE City Manager reported he had talked with Mr. Vitek of the U.S. Postal �T: Department who confirmed that a bid had been received and was acceptable from a local contractor for the construction of the self service postal unit. Workshop Meeting, December 14, 1972 Page 4 PETITIONS AND COMMUNICATIONS: Mayor Wiley acknowledged receipt of the following communications from: U.S.DEPT. U.S. Department of Commerce regarding updating the Cities population for OF COMMERCE: the Revenue Sharing Program. The Council instructed the City Manager to respond pointing out the inequity and explaining why. WHITE HOUSE: President Nixon and the Office of the Secretary of the Treasury regarding the first payment received from the Revenue Sharing Program. POLLUTION State of Florida, Department of Pollution Control notice of a meeting CONTROL BOARD: December 19, 1972 at 10 :00 A.M. in Tallahassee. PALM GLADES Invitation from the Palm Glades Girl Scout Council Open House on January GIRL SCOUTS: 1, 1973 from 2_5 P.M. LONGWOOD Memorandum from the Building Official advising an application and plans CON_D.. have been received from Mr. Bregman of the Longwood Condominium and a permit has been granted for the balance of their project. PHIL Phil Workman advising he would like to serve on the Planning and Zoning WORKMAN: Commission was forwarded to the Planning and Zoning Commission for their consideration. FLORIDA Bulletin from the Florida League of Cities advising churches are exempt LEAGUE OF CITIES: from Municipal Utilities Tax Levies. SANDY SHOES Report from the Recreation Director that the City's float will be PARADE: entered in the Sandy Shoes Festival Parade in Ft. Pierce on January 27, 1973. B & E Beautification and Environmental Committee stating they are unanimously COMMITTEE: opposed to the proposed Ordinance recinding the building moratorium. DR.H.R. Dr. H. R. Hathaway submitting his resignation from the Beautification HATHAWAY: and Environmental Committee because of increased demands on his time. ITEMS FOR DISCUSSION: ANIMAL The Council authorized the City Manager to arrange the details of the .- N R PROGRAM: agreement between the Village of North Palm Beach, the Town of Lake Park and the City regarding a cooperative animal control program. Workshop Meeting, December 14, 1972 Page 5 EMPLOYEES The City Manager reported he had a confirmation from Kemper Insurance GROUP INSURANCE: Company that an extension of the insurance policy period had been granted until February 1, 1973 on the employees group insurance policy. He requested the Council consider the appointment of an Agent of Record to handle the Group, Health and Life Insurance coverage for the City. Because of the short period of time of the cancellation date, he felt the City would benefit by negotiating the group coverage rather than advertise for bids. Mr. Robert Diamond from Cornelius, Johnson and Clark Insurance, at the invitation of the City Manager and approval of the Council explained the benefits to the City by negotiating for insurance coverage through an Agent of Record. At the conclusion of the discussion the Council was polled and unanimously agreed to call a Special Meeting following the Workshop Meeting to pass a Resolution appointing Mr.Robert Diamond as Agent of Record. LEASE OF The City Manager requested authority from the Council to lease a Zerox ZEROX 4000: 4000 Copy Machine for a 90 day trial period. At the end of the trial period the performance of the machine would be evaluated and a determination made as to the justification of retaining the 4000 model or replacing it with one of lesser specifications. The Council unanimously agreed. PAYMENT TO The Council by unanimous decision authorized the City Manager to pay SCHWAB & TWITTY: Schwab and Twitty, Architects, a final payment of $1,082.48 for services rendered during the construction of the Central Fire Station. This figure has been confirmed by the City Auditor. The City Manager reported that the unexpended balance in the Central Fire Station Fund as of December 13, 1972 is $4200.67. This is subject to the disposition by the City Auditor of an expenditure of $980.60. Mr. Carlson was instructed by the Council to advise the Fire Department of the amount of unexpended funds and request their recommendations. Councilman DeLonga suggested consideration be given to using some of the monies for a chassis for the tanker truck. Workshop Meeting, December 14, 1972 Page 6 LEAVE OF The Council reaffirmed the leave of absence for the former City Clerk not ABSENCE - MRS. to exceed a 6 months period, and authorized the City Manajar to advise her COMPTON: of same. CITY The Council approved the City Manager's request for 4 days off from MANAGER REQUEST FOR LEAVE: —December 26 through December 29, 1972. SIGN Discussion on the Sign Ordinance was tabled by the Council. ORDINANCE: ITEMS BY MAYOR AND COUNCIL: The Council authorized a resolution be prepared for the Regular Meeting, APPOINTING MEMBERS TO December 21, 1972 appointing 2 members to the Beautification and Environ- BOARDS : _ mental Committee and one member to the Planning and Zoning Commission to fill the vacancies of William Haythorn, Dr. Hathaway and Clair Andersen; name to be inserted at the time of reading the Resolution. POLICE Mayor Wiley commented on reports received from the City Manager, the Chiel COVERAGE AT SCHOOL of Police and the Fire Department regarding an incident that happened at ACTIVITIES: an activity at the High School. Mayor Wiley reported he had discussed this with Dr. Eissey and that this was a County function and the Sheriffs Department should have been notified. The City had already notified the School that they would not furnish City police protection. COUNCILMAN At Councilman Martino's request, Fire Chief Summers was instructed to MAR TI NO : notify the Publix Super Market of their violation of the Pollution Ord. A canal maintenance schedule was requested from the Public Works Director. Councilman Martino suggested a joint meeting of the Chairmen of the various Advisory Boards to discuss mutual interests. VICE MAYOR The City Manager vertified that the tree trimming project would be KIEDIS : `-� completed this month, and advised Vice Mayor Kiedis he had received no word from Coach Mickey Neal regarding the improvements to the High School baseball field. COUNCILMAN As a result of Councilman DeLonga's suggestion, the Council made a policy DELONGA: decision authorizing the City Attorney, on a recommend+tion from the City Manager, to represent the City employees having difficulty with insurance Workshop Meeting, December 14, 1972 claims. Page 7 The Fire Chief was instructed to review requirements regarding sprinkler systems and ventilation systems in apartments. ORDINANCES: The Council authorized Ordinance #21, 1972, amending Ordinance #18, 1972 ORDINANCE the current fiscal budget in certain particulars, be placed on first #21� 1972: reading at the Regular Meeting, December 21, 1972. ORDINANCE Ordinance #20, 1972 repealing Ordinance #14, 1970 which imposed a #20, 1972: moratorium on issuance of building permits will be placed on second reading at the Regular Meeting, December 21, 1972. Mayor Wiley read a letter from the City Attorney William Brant to Mr. Kenneth Hoffman, Administrator, Department of Pollution Control, State of Florida regarding the building moratorium requesting what action their department would take in the event the building moratorium is repealed. Mr. Joe Hancock who lives at 4316 Dawnridge spoke from the audience and presented the Council with the coliform count of water samples taken from various locations in the City as follows: tap water at his home - no count, the canal at Military Trail from the bridge -100, near the well on the south side of the canal off Military Trail - 50 , from the bridge on Holly Drive near the Elementary School - 1500, from the bridge on MacArthur Blvd. near Howell Watkins - 500, C -17 Canal from the bridge Northlake Blvd. - 5000, and the Earmin River behind the First American Bank - 400. The count safe for human contact is less than 1000. Mr. Hancock recommended lifting the moratorium. He suggested asking the County to moniter the water and to obtain monthly reports from the sewer plants at Longwood and Tanglewood, and based on these reports if there was a health hazard to institute another moratorium. The City Manager was instructed to contact the Health Department for reports from the hospital and the on -.site sewer plants at Longwood and Tanglewood. Mr. Edgecomb who lives on Riverside Drive asked that the Council look Workshop Meeting, December 14, 1972 Page S favorably on the individual lot owner rather than the larger developers who would use up the capacities. Mr. Fred Kohlmeyer who lives at the Tanglewood Apts. agreed with the City Attorney that the control for the issuance of building permits for large developments is already contained in the City Code. Jerry Browning, the owner of a vacant lot on Seagrape Way, stated it would be an impossibility for a major developer to obtain a building permit in the five days before the State moratorium goes into effect. Mayor Wiley reported he will attend the meeting of the Area Planning Board to be held December 21, 1972 where it is reported Mr. MacArthur will divulge plans for a new sewer treatment plant to service the area. ADJOURNMENT. No further business, the meeting adjourned at 11:35 P.M. Nayor Waite' r Vice Mayor John Kiedis Alice J "n Kerslake, City Clerk \Councilman JAme' . -Dec conga ouncil n Gordon D Yar Councilman Michael Martino