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HomeMy WebLinkAboutMinutes Council 102171 WorkshopWORKSHOP MEETING CITY OF PALM BEACH GARDENS October 21, 1971 Mayor DeLonga stated there was a quorum present. TRAFFIC Mr. Vick of Kimberly Horn Associates, Engineering Consultants, who have SURVEY: been contacted to give Council a recommendation and cost of a traffic study of the City, presented a general proposal for review of City traffic and of what would be necessary. Council agreed to study the proposal and keep in touch with Mr. Vick for advice and recommendations.' COMMUNITY Mr. Carlson reported that he had had a meeting with Rev. Keith Taber and EDUCATION: Dr. Eissey, Principal of Palm Beach Gardens High School on Community Education. Dr. Eissey was very much in favor and Rev. Taber will get much support as he has already been circulating the petition for signatures to approve the program. Council was asked to sign the in the program and they have to be computable with other comprehensive County School programs throughout the County. There has to be evidence that the schools faculty and the staff and local citizens besides the Council is in favor of this program and a large enough number of residents in the community are in favor of it. These particulars are necessary to present with the application as evidence that the Community is in favor. As far as funds are concerned the City would be required to allocate in their budget sufficient funds to supplement the salary of a school director who works directly under the school principal and irn coordination with the recreational director of the City in establishing some of the programs. The City would be asked from time • to time to furnish volunteer instructors and asked to participate with funds as payment of fees to instructors. Mr. Carlson recommended that a meeting be scheduled with the Council, Dr. Eissey, Mr. Rhodes,of the School Board and Rev. Taber and anyone else interested to determine petition and agreed wholeheartedly. Mr. Carlson stated that in order • to get the approval of the proposed Community School program we have to provide them with a list of major objectives that we wish to obtain in the program and they have to be computable with other comprehensive County School programs throughout the County. There has to be evidence that the schools faculty and the staff and local citizens besides the Council is in favor of this program and a large enough number of residents in the community are in favor of it. These particulars are necessary to present with the application as evidence that the Community is in favor. As far as funds are concerned the City would be required to allocate in their budget sufficient funds to supplement the salary of a school director who works directly under the school principal and irn coordination with the recreational director of the City in establishing some of the programs. The City would be asked from time • to time to furnish volunteer instructors and asked to participate with funds as payment of fees to instructors. Mr. Carlson recommended that a meeting be scheduled with the Council, Dr. Eissey, Mr. Rhodes,of the School Board and Rev. Taber and anyone else interested to determine 10/28/71 the next step. Page 2 SALE OF BONDS Mr. Carlsonts memo to the Council regarding the date for selling the • General obligation Bonds was reviewed. He stated he and Attorney Brant had met with Mr. Goss and Mr. Jackson, city fiscal agents, to discuss what could be done in light of the City's status on their application for participating funds and the fact that we acquired the 10 acres and are now subject to a promissory note, which is coming due in December. The fiscal agents advised the best the City could do upon receipt of any funds would be to invest them and earn as much interest as possible, but it wouldn't be advisable and wouldn't recommend that any of the bonds be sold, prior to the 10 year maturity. Mr. Carlson stated he ?had not received an answer to his letter to HUD, of October 22, 1971 and so we are still in the dark as to what our priority is with them. Council felt that a trip to Jacksonville would be worthy of Attorney Brantf,s time and was so authorized to arrange a trip. is Council will schedule a meeting with financial consultants for Thursday November 4, 1971. Mr. Carlson suggested approaching the bond issue on a mortgage basis. Council authorized Mr. Carlson to explore the mortgage approach with a local institution and then report to Council. FIRE STATION Vice Mayor Wiley stated he had had a conversation with Architects Paul Twitty on the Fire Station and was informed that drawings would be ready by December 10 which would mean advertising could be done by the end of November and receive the bids in December and possibly award the contract around January 14, 1972 and break ground the first of February. FOR PLANNING Reports on advisory board meeting by Councilman Kiedis, he stated that AND ZONING the Planning and Zoning Board questioned relative to the Fire rating. is This report had been investigated and there would be no change until improvements were made at the watOr plant. A copy of the results will be forwarded to the Board as was received by the City from the Under- writers. 10/28/71 Page 3 Mayor DeLonga suggested the Planning and Zoning Board be informed that the Council is anxious to get their recommendations on squaring • off the boundaries of the City. MERIT BOARD Council was presented with the recommendations made by the Merit Board on the Code of Ethics. Vice Mayor Wiley asked that a message be sent to the Merit Board that he was personally disappointed with the Code as presented, and stated: " I initiated this thing and the whole essence of the thing was to be a f!ode of Ethics, conduct and to include various things and none of these are there." Vice Mayor Wiley was invited to attend the Merit Board Meeting,when scheduled, by Councilman Orr. Mr. Carlson reported that the Merit Board will review the Merit Rules and Regulations and presented the Council the recommendations for amendments. Vice Mayor Wiley suggested Council consider vacation schedule be based on a sliding scale by adding one day for each year after 5 years • and this would raise vacation time up to 20 days. Attorney Brant was instructed to prepare a resolution to include the recommendations of the City Manager for modification to the Rules and Regulations. LOCATION OF The Recreation advisory Board presented their recommendations to the SHUFFLE BD.CTS. Council on the location of the Courts and requested they be located permanently on the southwest corner of the newly acquired 10 acres of land northeast of the Municipal Complex. Council decided that each Councilman investigate on their own and a decision will be made on Thursday, November 4, 1971 at the Regular meeting. ADVERTISE Council authorized Mr. Carlson to advertise for 2-way police vehicle FOR 2 RADIOS radio. ANNOUNCEMENT Palm Beach Municipal League will have their second annual politician BY MAYOR barbecue at Belle Glade at 12 noon November 12, 1971. • The Creative Art Classes have been started in the Assembly room on Monday mornings with a total enrollment the first day of 18. The Beautification and Environmental Committee has recommended December 4 through December 11 as Beautification Week. 10/28/71 Page 4 RESIGNATION A resignation letter from Wink C. Speer, First Assistan Fire Chief of WINK SPEER the City Volunteer Fire Department was read by Mayor DeLonga. Council • accepted the resignation and Mayor DeLonga stated that he served the City well in the capacity and expressed gratitude. PGA BLVD. Mayor DeLonga read a communication from the County Commission pertaining PRIMARY RD. to a resolution designating PGA Boulevard as a primary road. He stated this would have some advantage as far as Federal funds. Mr. Carlson added that this would make the State responsible for maintenance of the road. COMMUNICATIONS Complimenting Patrolmen Simpson and Camarano for their excellent response and help to Mrs. Gordon Krug when she was involved in an automobile accident, was read by Mayor Delonga. A letter from Mrs. Kohlmeyer was read commending the Recreation Depart- ment for the outstanding program. RECOMMENDATIONS AND DISCUSSION BY MAYOR AND COUNCIL • Fence: Council discussed the possibility of fencing the entire Public Works area in order to secure and clean up the area. Sign: A sign for the City Complex was discussed and Councilman Wiley stated this could be purchased for approximately $150. Council will ask the Beautification Committee for recommendations on location of a sign. Teens Vice Mayor Wiley felt the membership card for the recreation rooms and Room the age limit was not what he had expected and felt that any citizen who wanted to come over and play pool during hours not used byTeens should be permitted. Council felt the rooms should be open to other groups as they could be scheduled with the Recreation Department. Mr. Dukes will arrange a notice to the Public via the next Newsletter. CROSSING GUARD Lights at the crossing at Holly and Gardenia and the High School as presented by Councilman Kiedis was discussed as to the need of a light. • Mr. Carlson stated he had been in contact with Florida Power and Light and they will recommend but in the meantime a flood light could be placed there between poles. ROAD REPAIR HELICOPTER ST. MARKS ADV. FOR MECHANIC • 10/28/71 Page 5 Mr. Carlson was instructed to write a letter to the School maintenance Department regarding the repair of the southeast corner of Plant Drive. Mr. Carlson stated he had a communication from Mrs. Stubbs of the St. Marks Church asking for permission to have a helicopter rescue demonstration at their bazaar shceduled for November 6, 1971. Council approved with a notification to the Police Department of the event. Mr. Carlson was given authority by the Council to advertise for an assistant mechanic. No further business and motion to adjourn approved at 11:35 P.M. L.-zzt, Thelma Compton, City Clerk