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HomeMy WebLinkAboutDRC - 071306 - Downtown at GardensDevelopment Review Committee July 13, 2006 2:30 PM, Petition ADMN - 06 -07 -85 Downtown at the Gardens, Temporary Parking Attendance: Brad Wiseman, Planning Manager Stephen Mayer, Senior Planner Mark Hendrickson, City Forester Julius Barone, Police Officer Mike Morrow, Public Works Operation Director Judy Dye, City Engineer James Mahrer — Menin Development Rob Jacoby — Menin Development Don Hearing — Coulter and Hearing Brian Cheguis — Coulter and Hearing Stephen Mayer opened the meeting at 2:41 p.m. The Committee discussed The Growth Management Department's comments on this Petition. The discussion included the measures that were going to be taken to secure the parking lot. Staff was under the impression that the entrance was going to be gated. Ron Jacoby stated he feels there should be security guards as opposed to putting up an electronic gate. This parking lot is going to be used for valet and employee parking only and this will be a way to stop other people from parking here and also serve as security for employees going to their cars late at night. There was also discussion about lighting the parking lot and Stephen stated that the applicant needs to submit a Photometric Plan. The Committee went on to talk about securing the remainder of the site with fencing and there was discussion about whether they will use fencing or landscaping. Officer Julius Barone spoke about which areas should be fenced and landscaped. Stephen Mayer spoke about the need for an additional parking garage and staff would like a commitment to build the garage as a condition to approving this Petition for temporary parking. Ron Jacoby and Don Hearing agreed that they would like to do a study on the parking before committing to the parking garage. They admit that there is a parking problem but feel they need the time to conduct research and a study of how much parking is needed. Ron Jacoby stated that he would like to see if moving 400 cars from employee and valet parking will help the parking situation and then see how much additional parking will be needed. There was also discussion about possible locations for an additional garage. The Committee discussed the sidewalks that will be needed for the temporary parking lot and about the possibility of having a shuttle service for employees to get to and from their cars. Judy Dye pointed out on the plans the areas she is concerned about which includes some of the roads, turning lanes, and the possibility of cars stacking into the roadway. Mark Hendrickson discussed the landscaping plan. Brian Cheguis and Mark went over the landscape plans and pointed out on the plans the areas that would be landscaped. The meeting ended at 3:34 p.m. Submi ed by: Sus Bell, Public Information/ Recording Coordinator 2 it v e —Z . t.. CITY OF PALM BEACH GARDENS MEMORANDUM TO: Judy Dye (w /attachments) Mark Hendrickson (w /attachments) Bruce Gregg (w /attachments) Julius Barone (w /attachments) Scott Fetterman (w /attachments) James Brown Todd Engle Mike Kelly Charlotte Presensky Henry DuFour Richard Kania Theresa Gonzalez DATE: June 29, 2oo6 FROM: Stephen Mayer, Sr. Planner Jack Doughney Kelvin Wise Christine P. Tatum Angela Wong Mike Morrow Layle Knox Alan Boaz Dan Reidy Gerald Gawaldo Nancy Stroud Stacy Rundle Tonya Deal SUBJECT: Development Review Committee Meeting MEETING DATE: A Development Review Committee meeting will be held on July 13, 20o6 at 2:30 p.m., in the City Council Chambers to review the following development application: Petition MISC o6- o6 -o16: Downtown at the Gardens, Temporary Parking A request by Don Hearing of Cotleur and Hearing, Inc., on behalf of Menin Acquisition, LLC, for a miscellaneous petition to allow the construction of a temporary parking lot consisting of 421 parking spaces for employees and valet parking service. The 6.6 acre vacant property is generally located the corner of PGA Boulevard and Alternate AlA, south of Kyoto Gardens Drive and west of the Gardens Medical Mall. The applicant will be in attendance at this meeting. Our office requests your participation in the review of this project. Please review this request and attend the meeting if possible, bringing written comments. If you cannot attend, please forward any comments or outstanding issues relative to the subject petition to our office. Should you have no comments, please indicate so next to your name below and forward this memo to our office. Application materials and plans for review are available in the Growth Management Department. Thank you for your ongoing cooperation and assistance. Please contact our office at 799 - 4217 should you have any questions. Brown, Interim Building Official ulius Barone, Police Scott Fetterman, Fire Marshall Mike Kelly, Parks Director Charlotte Presensky, Recreation Director Hendrickson, City Forester udy Dye, LBFH Knox, NPBCID eanne Mills, PBC School Board Bruce Gregg, Seacoast Utilities Mike Morrow, Public Works ack Doughney, Com. Serv. Administrator Kelvin Wise, Code Enforcement Supervisor Christine P. Tatum, City Attorney Boaz, Florida Power & Light Angela Wong, Operations Manager Todd Engle, Director of Const. Services Attachment: Development Plans c: Daniel P. Clark P.E. , Interim Growth Management Administrator Stephen Stepp, Police Chief Patricia Snider, City Clerk Michael J. Sanchez, Planning Manager Jeneve Labossiere, Planning Technician Page 2 of 2 vr�a CITY OF PALM BEACH GARDENS MEMORANDUM Memo to File From: Stephen Mayer, Sr. Planner — Growth Management Department Date: 07/13/06 Re: DRC Comments: Petition ADMN -o6 -o6 -085: Downtown at the Gardens, Temporary Parking Cc: Brad Wiseman, Planning Manager - Growth Management Department Applicant I have reviewed the above - referenced petition and have the following comments: 1. Staff recommends the applicant explain how the gated entrance will operate in order to restrict the use for employees and maintenance crews. 2. The applicant shall provide a revised photometric plan which provides additional security lighting per the comments from Jules Barone. Staff recommends the applicant meet with the Police Department prior to resubmitting the photometric plan. 3. The applicant shall secure the site with perimeter fencing, but must maintain natural surveillance of the lot from all sides. 4. The applicant shall explain the reason that the existing sign on the corner of PGA and Lake Victory Gardens Avenue is identified to be relocated, or remove this reference from the plan. 5. By virtue of this application for temporary parking, the applicant acknowledges there is insufficient parking for the Downtown at the Gardens site. Therefore, pursuant to condition 34 of Resolution 120,2005, the applicant must build the required parking garage within one year after the date of the administrative approval. 6. Staff is concerned that the temporary parking lot will be required for overflow use when the parking garage is under construction. The applicant shall provide the number of parking spaces that would be affected during the construction and explain how the applicant will displace the loss of those parking spaces. 7. The applicant should explain the reason the temporary parking is required for 2 years. 8. The applicant must provide more direct sidewalk access from the parking lot to the crosswalk on Kyoto Gardens Drive. Also, staff recommends the applicant provide a similar sidewalk connection on the corner of Alternate A1A and Kyoto Gardens Drive. By doing so, pedestrians may be directed to use the controlled intersection instead of the crosswalk, which is a manner preferred by staff. 9. Staff recommends that the applicant submit a landscape plan. 10. The applicant shall provide an explanation on how emergency access will be addressed. The manner in which the entries are gated may suffice. ii. The applicant shall provide a shuttle program for employees, which is at least mandatory at night. The applicant shall illustrate the shuttle drop off area on the plan and include identification signage for the shuttle patrons. Staff recommends amenities such as a bench, canopy and /or waste receptacle. 12. Staff recommends the applicant provide on -site security. 13. Staff recommends the applicant provide written consent from the owners of the adjacent properties that are sharing an access with the temporary parking. 14. The applicant shall respond, in writing, to the comments listed above, and submit five (5) copies of all plans including (i set signed and sealed) and all associated documents upon resubmittal. INC. CONSULTING CIVIL ENGINEERS, SURVEYORS & MAPPERS MEMORANDUM TO: Stephen Mayer FROM: Judy A. T. Dye DATE • July 12, 2006 FILE NO. 05 -4424 SUBJECT: Downtown at the Gardens Temporary Parking Lot ADMIN- 06 -07- 000085 We have reviewed the following plans and information for the referenced project received July 3, 2006: Development Application prepared by Cotleur & Hearing, Inc. • Narrative of Proposed Parking prepared by Cotleur & Hearing, Inc. • Site Plan (Sheet 1 of 1) prepared by Cotleur & Hearing, Inc. Drainage Report prepared by Michael B. Schorah & Associates, Inc. • Conceptual Drainage Plan (Sheet 1 of 1) prepared by Michael B. Schorah & CIVIL Associates, Inc. AGRICULTURAL . Photometric Plan (Sheet E -1 of 1) prepared by Brannon & Gillespie, LLC WATER RESOURCES Co of Quit Claim Deed Copy Q WATER & WASTEWATER TRANSPORTATION SURVEY & MAPPING We have the following comments: GIS The applicant requests an administrative review to allow for the use of the Medical Mall property for temporary (not to exceed 24 months) employee and maintenance parking. "Partners For Results Certification Issues Value By Design" 1. The applicant shall submit a photometric plan that is signed and sealed by an engineer who is registered in the state of Florida, which meets the requirements of Section 78 -182 of the LDR. The plan received for this review was not signed and sealed. 2. The applicant shall clarify the drainage of the parking lot, per Section 78 -525 of the LDR, as the site plan indicates that the east boundary of the parking lot will have a sidewalk along it. However, the applicant does not indicate if the walk is flush with the pavement, or clarify that type "D" curb is not to be installed along this boundary. 3550 S.W. Corporate Pkwy. 3. The applicant shall provide existing and proposed topographic data and Palm City, FL 34990 (772) 286 -3883 elevations for the ro osed parking lot in accordance with Section 78 -46 of the p p p g Fax (772) 286 -3925 LDR. www.lbEh.com CADocuments and Settings\smayer \Local Settings \Temporary Internet Fi1es \0LK2 \4424q.doc hINC, Downtown at the Gardens Page 2 of 6 LBFH No. 05 -4424 4. The applicant shall indicate that RCP pipe be utilized under the drives. 5. The applicant shall provide a conceptual detail of the pavement section in accordance with Section 78 -46 of the LDR. 6. The applicant shall provide a conceptual detail section of the paver crosswalks in accordance with Section 78 -46 of the LDR. 7. The applicant shall indicate the structural numbers for the "Asphalt Section" and the "Paver Crosswalk" section in accordance with Section 78 -499 Table 41 of the LDR. The applicant shall provide a table indicating the layer, material, LBR/FBV (specifying whether LBR or FBV is indicated), material thickness, FDOT layer coefficient; the SN for the pavement section, base section, and subgrade section; and the total SN for the total pavement section and the required SN in accordance with the FDOT Flexible Design Manual. 8. The applicant shall identify the intended area of parking for the employees and maintenance personnel following the 24 month temporary use of the lot. 9. The applicant shall provide a demolition plan showing the proposed site following expiration of the 24 month temporary use. The demolition shall include the removal of all pavement, walk and curb, as well as the regrading and landscaping and the closing of the entry drives of the parcel per Section 78- 46 of the LDR. 10. The applicant shall clarify the bicycle spaces provided. The applicant indicates the total required bicycle parking is equal to 18 spaces, whereas based on the 421 parking spaces shown they are required to provide 22 parking spaces per Section 78 -414 of the LDR. 421 x 5% = 21.05 or 22 bicycle spaces required. 11. The applicant shall revise the parking stall dimensions for conformance with Section 78 -344 of the LDR which requires minimum 10 -foot x 18.5 -foot parking stalls, or the applicant shall modify the petition in order to request a waiver from the City Council to allow the 9.5 -foot x 18.5 -foot stalls as shown. Please note we remain in support of the City's LDR requirements. CADocuments and Settings\smayer \Local Settings \Temporary Internet Files \OLK2 \4424q.doc IWO Downtown at the Gardens Page 3 of 6 LBFH No. 05 -4424 12. We recommend that the applicant provide a minimum 100 -foot stacking distance for the entrances of the parking lot in conformance with Section 78- 344 of the LDR. 13. The applicant shall dimension the stacking distance, conforming to Section 78- 344 of the LDR, which is provided for each ingress lane of the drives, on the site plan. 14. The applicant shall provide a landscape island between parking stalls or modify the petition in order to request a waiver from the City Council. No more than nine parking stalls shall be provided between landscape islands in accordance with Section 78 -228 of the LDR. Please note we remain in support of the City's LDR requirements. 15. The applicant shall identify the trees to be removed or relocated to accommodate the proposed design in accordance with Section 78 -46. 16. The applicant shall indicate the accessible route of emergency vehicles through the parking lot in accordance with Section 78 -46. 17. The applicant shall provide handicap parking within the parking lot, or identify the number and location of the additional handicap parking on the existing site to meet the required ADA parking. Given the 421 proposed parking stalls, 8 handicap parking stalls are required. 18. The applicant shall identify the existing and proposed curb ramps on the site plan as either "CR" or "HR" in accordance with Section 78 -46 of the LDR. Non - Certification Issues 1. The applicant shall provide a cost estimate for the project, including public infrastructure and all landscaping and irrigation costs for review and approval by the City in order to establish surety. The cost estimate shall be signed and sealed by an engineer and landscape architect registered in the state of Florida. Surety will be based on 110% of the total combined approved cost estimates and shall be posted with the City, prior to the issuance of the first land alteration permit. CADocuments and Settings\smayer \Local Settings \Temporary Internet Files \OLK2 \4424q.doc LDowntown at the Gardens Page 4 of 6 LBFH No. 05-4424 INC. SUMMARY OF ENGINEER'S ESTIMATE of Probable Construction Costs for On -site and Off -site Public Im rovements Grading $ Sanitary Sewer $ Water $ Storm Water Maintenance $ Subtotal $ Landscaping $ Irrigation $ Subtotal $ Total $ 110 %Total Required Surety Is 2. The applicant shall provide a cost estimate for the on -site project improvements, not including public infrastructure, landscaping and irrigation costs (which were previously submitted by the applicant) for review and approval by the City. The cost estimate shall be signed and sealed by an engineer and landscape architect registered in the state of Florida. SUMMARY OF ENGINEER'S ESTIMATE of Probable Construction Costs for On -site Non Public Improvements Grading $ Sanitary Sewer $ Water $ Storm Water Maintenance $ otal Is 3. The applicant shall provide a cost estimate for the ultimate demolition and restoration of the parking lot area, which shall include any additional landscaping and irrigation costs which were not previously submitted by the applicant for review and approval by the City. The cost estimate shall be signed and sealed by an engineer and landscape architect registered in the state of Florida. Surety will be based on I10% of the total combined approved cost estimates and shall be posted with the City, prior to the issuance of the first land alteration permit. CADocuments and Settings\smayer \Local Settings \Temporary Internet Files \OLK2 \4424q.doc hINC. Downtown at the Gardens LBFH No. 054424 SUMMARY OF ENGINEER'S ESTIMATE of Probable Construction Costs for Demolition of the Temporary P rking Area Clearing & Grading (Restoration) $ Landscaping $ Irrigation $ Total Is 110 %Total Required Surety Is Conditions of Approval Page 5 of 6 1. "Applicant shall copy to the City all permit applications, permits, certifications and approvals. " (City Engineer) 2. "Applicant shall provide all necessary construction zone signage and fencing as required by the City Engineer. " (City Engineer) 3. "Prior to construction plan approval and the issuance of the first land alteration permit, applicant shall provide cost estimates in accordance with LDR Section 78 -309 and 78 -461 and for on -site project improvements, not including public infrastructure, or landscaping and irrigation costs for review and approval by the City. The cost estimates shall be signed and sealed by an engineer and landscape architect registered in the state of Florida and shall be posted with the City, prior to the issuance of the first land alteration permit. " (City Engineer) 4. "Prior to construction plan approval and the issuance of the first land alteration permit, applicant shall provide a cost estimate for the ultimate demolition and restoration of the parking lot area, which shall include any additional landscaping and irrigation costs which were not previously submitted by the applicant for review and approval by the City. The cost estimate shall be signed and sealed by an engineer and landscape architect registered in the state of Florida. Surety will be based on 110% of the total combined approved cost estimates and shall be posted with the City, prior to the issuance of the first land alteration permit. " (City Engineer) 5. "The construction, operation and /or maintenance of any elements of the subject project shall not have any negative impacts on the existing drainage of surrounding areas. If, at any time during the project development, it is determined by the City that any of the surrounding areas are experiencing negative drainage impacts caused by the project, it shall be the applicant's responsibility to cure said impacts in a period of time and a manner acceptable to the City prior to additional construction activities. " (City Engineer) CADocuments and Settings\smayer \Local Settings \Temporary Internet Files \OLK2 \4424q.doc OINC. Downtown at the Gardens LBFH No. 05 -4424 Page 6 of 6 6. "Prior to issuance of the first land alteration permit, applicant shall submit signed /sealed /dated construction plans (paving /grading /drainage and water /sewer) and all pertinent calculations for review and comment. (City Engineer) 7. "Prior to construction plan approval and the issuance of the first land alteration permit, applicant shall schedule a pre permit meeting with City staff. " (City Engineer) 8. "Prior to the issuance of the first land alteration permit the applicant shall provide to the City letters of authorization from the applicable utility companies allowing landscaping and light poles to be placed within the utility easements. " (City Engineer) 9. "Applicant shall notify the City's Public Works Division at least 10 working days prior to the commencement of any work/construction activity within any public right -of -way within the City of Palm Beach Gardens. In the case of a city right -of -way, the applicant has at least five working days to obtain a right -of- way permit. Right -of -way permits may be obtained at the Building Division. Failure to comply with this condition could result in a Stop Work Order of all work/construction activity within the public right -of -way and the subject development site. " (Public Works) The applicant is requested to return a copy of our comments with the applicant's acknowledgement of each comment and the response. Compliance will expedite the subsequent review. The applicant is reminded that all submittals are to be made to the City of Palm Beach Gardens Growth Management Department. JATD /mef cc: Bahareh Wolfs — Palm Beach Gardens (bwolfs @pbgfl.com) Don Hearing — Cotleur & Hearing (dhearing(a-),cotleur- hearin .com) Brian Cheguis — Cotleur & Hearing (brian— cheguis @cotleur - hearing.com) Martha Carter — Michael B. Schorah and Assoc., Inc. (mcarter(a),schorah.com) CADocuments and Settings\smayer \Local Settings \Temporary Internet Files \OLK2 \4424q.doc Seacoast Utility Authority MP.,O. Box 109602 Palm Beach Gardens, Florida 33410 -9602 EXECUTIVE OFFICE July 6, 2006 Mr. Stephen Mayer Planning & Zoning Division City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, FL 33410 RE: Downtown at the Gardens Temporary Parking Dear Mr. Mayer: We have no comments on your transmittal dated June 29, 2006 concerning the referenced proj ect. Please call if you require additional information. Sincerely, S COAST UTILIT AUTHORITY Bruce Gregg Director of Operations M cc: R. Bishop J. Callaghan J. Dye J. Lance CITY OF PALM BCH GDNS JUL 10 2006 PLANNING & ZONING DIV 4200 Hood Road, Palm Beach Gardens, Florida 33410 -2198 Phone: Customer Service (561) 627 -2920 / Executive Office (561) 627 -2900 / FAX (561) 624 -2839 www.sua.com k f , a A �I tSvS. • r� • ' JUN -30 -2006 01:00 NORTHERN PBC IMPROVEMENT P. 01/01 NORTHERN PALM BEACH COUNT' IMPROVEMENT DISTRICT ` MEMORANDUM w, h T. 0: Stephen Mayer, Sr. Planner VIA FAX ONLY/ 799 -4281 City of Palm Beach Gardens Kennith R. Roundtree Director of Operations tATE: June 30, 2006 RE: July 13, 2006, DRC Meeting MIS 06 -06 -016: Downtown @ the Gardens, Temporary parking This;vffiee is in receipt of your e-mail concerning the referenced meeting and project. A review of 'the information supplied shows that the project does appear to be within Northern Unit of ' Development No. 19; therefore, a Norhhem permit is required. At".1fiis time we do not plan to attend the referenced meeting. Thank you for your ongoing cooperative efforts and feel free to contact this office with any questions you may have. Q., ' *r < ' CITY OF PALM BCH GDNS JUN 30 2006 PLANNING & ZONING DIV Hiatt Drive Palm Beach Gardens, FL 33418 • (561) 624.7830 Phone • (561) 624 -7839 Fax • emaal: office @npbcid,org TnTn1 0 011 PALM BEACH GARDENS POLICE DEPARTMENT Interoffice Memorandum To: Stephen Mayer From: Jules Barone, Police Department Date: July 7, 2006 Subject: Downtown at the Gardens, Temporary Parking Comments: The need for additional parking has been well documented and discussed as a result of the success experienced by the businesses on the south end of the complex. The proposed location is hidden and isolated from the main complex and has poor lighting along Kyoto Gardens Drive. The proposed landscaping and existing nursing facility to the East will further reduce natural surveillance from across the road. The site plan indicates (12) light fixtures, (5) fixtures along the East boundary, (1) at the south end of second row, (5) for the next row and only (1) light fixture along the back row which borders Alt. AIA. The proposed landscape buffer along the Alt. may further reduce natural surveillance of the west side of parking let. Additional lighting is needed in the parking lot and the lot needs to be secured with fencing, roving security, video surveillance etc, to protect the users of the lot and prevent vehicles from being burglarized or taken from the lot. This temporary lot should relieve the over crowding that currently exists. However, added security measures need to be considered as we could see unwanted criminal activity at this location. CC: Chief S. Stepp Majors Captains File D CITY OF PALM BEACH GARDENS 10500 N. MILITARY TRAIL PALM BEACH GARDENS, FLORIDA 33410 -4698 FIRE RESCUE DEPARTMENT MEMORANDUM TO: Stephen Mayer, Sr. Planner DATE: June 30, 2006 APPROVED: FROM: Scott Fetterman, Deputy Chie RE: MISC -06 -06 -016: Downtown at the Gardens, Temporary Parking Fire Rescue has reviewed the revised above referenced petition and has the following comments or concerns. • Fire Rescue is concerned that the "Temporary" period of two years is too long. A permanent solution needs to be provided sooner. Thank you for your assistance and consideration in this matter. Please contact me if you have any questions or any future changes are proposed. CITY OF, PALM BCH GDNS JUN 3 0 2006 PLANNING & ZONING DIV Memo to File To: Stephen Mayer, Sr. Planner From: Mark Hendrickson, City Forester Aliq Subject: Downtown at the Gardens, Temporary Parking Date: July 12, 2006 I have reviewed the above - referenced petition and provide the following comments for the July 13, 2006 DRC meeting: • No landscape plan was provided prior to the DRC meeting as requested. The following items need to be addressed with when the landscape plan is submitted: 1. Remove all exotic invasive vegetation; 2. Perimeter buffering; 3. Landscape islands.