Loading...
HomeMy WebLinkAboutAgenda RAB 101606AGENDA CITY OF PALM BEACH GARDENS PARKS & RECREATION ADVISORY BOARD MONDAY, OCTOBER 16, 2006 AT TOOPM COUNCIL CHAMBERS I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. OATH OF OFFICE - NEW MEMBERS IV. ROLL CALL V. APPROVAL OF MINUTES VI. ITEMS BY STAFF LIAISON VII. COMMENTS BY COUNCIL LIAISON VIII. OLD BUSINESS 1. PGA Park Master Plan — Public Input IX. NEW BUSINESS 1. Capital Budget Highlights X. COMMENTS BY PUBLIC XI. COMMENTS BY BOARD XII. ADJOURNMENT PARKS & RECREATION ADVISORY .BOARD REGULAR MEETING September 25, 2006 MINUTES The Regular Meeting of the Parks & Recreation Advisory Board of the City of Palm Beach Gardens, Florida, was called to order at 7:05 p.m. in the Council Chambers of the Municipal Complex, 10500 North Military Trail, Palm Beach Gardens, Florida, and opened with the Pledge of Allegiance. ROLL CALL: Tuesday Craig, Municipal Services Coordinator, called the roll: Present Tory Buckley Dr. Carolyn Chaplik Mary Anne Hedrick Robert Premuroso, Chair Ernest Volonte Others Present David Levy — Council Liaison Mike Kelly — Parks Director — Alternate Staff Liaison Tim Kasher — Recreation Department Jack Doughney — Community Services Administrator Absent Philip Milton Wendy Walker, Vice Chair Patricia Snider, City Clerk, introduced Tuesday Craig as a new staff member in the City Clerk's department and that she will be serving as the Municipal Services Coordinator, attending meetings, recording and transcribing Minutes, as well as maintaining information on the Boards and Committees. The Board members welcomed Tuesday to the meeting. APPROVAL OF MINUTES: Robert Premuroso asked for comments on the August 21, 2006 Minutes. Dr. Carolyn Chaplik asked for a change to the minutes on page 3, under Comments by the Board, correcting the spelling of Clock Field to Klock Field in two places. A motion was made, seconded and carried unanimously to approve the minutes of the August 21, 2006 meeting subject to those corrections. The Amended Minutes will be available for approval at the next meeting. ADVISORY UPDATES — DATES AND INFORMATION Dr. Carolyn Chaplik asked Board members to refer to meeting dates from last Minutes and due to circumstances some of the future meeting dates will be changed to: January 22, February 26, April 16, and May 21, 2006. Other dates previously published have not changed. Dr. Chaplik advised members that Russell Moore, the PGA Developer, will be attending the October 16, 2006 Park and Recreation Advisory Board meeting. She also stated that for the record, at the last meeting under the Economic Impact heading, the list of information for the state of Florida data subscription service, Visit Florida, should have been listed as actually coming from Virginia. Parks and Recreation Advisory Board Minutes 092506 Page 1 ITEMS BY STAFF LIAISON: Budget Update -- Mike Kelly advised the Board that the budget passed last week. Robert Premuroso asked for a copy of budget to be sent to Board members so they can look it over and be ready to discuss it at the next meeting. Council Liaison David Levy noted some of the highlights that were approved were the loan issue for PGA Park, the loan issue for Lake Catherine, and the lighting for PGA Park on consent was approved. Robert Premuroso asked if those monies had to be spent in the next year's budget coming up or, if they are committed over an 18 to 20 month period could the Board take that long to spend the funds? Mike Kelly answered affirmatively that the monies could be spent as committed. New Line Item Added to Agenda via Motion: Tory Buckley stated that previously he had made a suggestion to have a permanent Agenda line item added that would contain a report from our Council Liaison, David Levy. Tory Buckley made a motion we add a permanent line item into the Agenda entitled Items By Council Liaison to follow the Staff Liaison Report so that the Board could receive ongoing reports from the Council Liaison. The Motion was seconded by Ernie Volonte and passed unanimously 5 -0. The line item will be now become a permanent addition to the Agenda. David Levy will give his report to the Board in this area in future meetings. ITEMS BY COUNCIL LIAISON: Councilman Levy announced that the International Walk Your Child to School Day and Bike Day will be held on Oct. 6h and will be at Palm Beach Gardens Elementary School. He said that volunteers were needed and they will meet at 7:00 a.m. in the cafeteria. He requested that members go out and support the program. OLD BUSINESS: PGA Park Master Plan — Public Meetings — Mike Kelley distributed a PGA National Park public input survey : to Board members for the walkabout to be held on Saturday, October 7, 2006 from 9:00 to 11:00 a.m. and asked members if they liked the way it was laid out or did they have some changes to recommend before the event. Robert Premuroso asked if information was being mailed out to PGA National people; Mike Kelly answered that the information was in everything including mailings going out to surrounding communities, that all of the Homeowner Associations had been contacted, as well as all of the groups that had shown interest. Robert Premuroso stated that the proposed Master Plan map on the back of the survey had the conceptual drawing that was discussed at last month's meeting. Tory Buckley asked what elements would the Board like to be added to the park and if it was possible to put in a list that people could check off because people may not think of everything they might like to add,: but a list with items such as a Dog Park, .expansion of playgrounds, Frisbee, golfing, etc. might be a good idea. Also, elements to be removed could also be on another list. Mr. Premuroso said that items he noticed during a personal walkthrough recently was that we are in dire need of all purpose fields, and we have taken that area and made it smaller. We no longer have room for three fields, only two fields, due to the parking lot. He stated there's room on the other side to expand the parking lot and it would make it easy to get to the pavilion by moving the tennis courts. By not paving over land that could be utilized, but moving the parking lot to the north, we could keep three all purpose fields. Mike Kelly said there could possibly be full sized soccer or football if we reconfigured the fields. Parks and Recreation Advisory Board Minutes 092506 Page 2 Robert Premuroso asked if three fields could fit there? Tory Buckley showed an aerial of PGA now, and stated that the Board could see we expanded the parking lot into our playing field instead of going the other direction. Robert Premuroso asked if we need to look at a parking ratio, and is there a number of parking spaces that have to be anticipated? Mike Kelly replied that we are limited to 10% or we have to take it back to the Council. Mike Kelly stated that he felt we were limited on parking because of the 10% rule, but stated that parking could go somewhere else on the site. Tory Buckley remarked that if you looked at the old aerial map and if you go to the site and see it, that we have 3 fields as they stand. Robert Premuroso said there are two fields North and South and one East and West on the bottom towards Northlake where it always floods. Tory Buckley asked if we considered them regulation sized fields? Robert Premuroso said they were nearly regulation unless we had parking concerns like the entrance by Hyatt. Robert Premuroso said it does make sense to keep the three parks, but we would have to move the dog park again. Tory Buckley said they've added parking all the way down the roadway and he thinks we can move the one strip of parking somewhere else in this facility. Dr. Carolyn Chaplik asked if over by the police substation, could we put more parking in that area because it is still central to the playground, and move the rest rooms and police substation up to the northwest corner where it seems empty. That would take some of the parking away from the multi - purpose fields and we'd have the field there. Tory Buckley stated that if we were going to do three fields that they should be regulation sized fields. He asked if we would have to fill in the lake a little bit and shrink it. He stated, if we are going to do it we should do it right, and remember that lighting will be an issue. Tory Buckley said lighting could be done from the corners, but it would be close. Mike Kelly said new lighting is definitely possible from the corners with no poles in the middle. Tory Buckley said we do not want to have a Klock Field scenario. The other idea Tory Buckley suggested was that on the northwest corner while a hiking trail should be aesthetically pleasing, it could be straightened out some over by the tennis, volleyball, and picnic pavilions. By adding parking all the way back it would serve the volleyball courts, tennis courts, and picnic pavilions. Robert Premuroso stated that lighting would not be too much of an issue. People who live to the North have stated that with the new lighting, from 10 feet away they are in the dark. Tory Buckley is concerned about us losing an all - purpose field when we need the three fields. Robert Premuroso remarked that this is getting back to item 3, listing things people like to see such as multi- purpose fields, and he asked if there was space for three regulation fields. Mary Anne Hedrick asked if the flyer had been distributed yet._ Mike Kelly replied, no, that it would be handed out on Saturday. She suggested putting the date and time on the flyer and to encourage comments. Robert Premuroso asked if the Board could see it when the Parks Department put it all together by e- mailing it to the Board members to look at. Mike Kelly said that Charlotte Presensky will get it all together and get out an e-mail before that Saturday. Council Liaison David Levy said he would announce it at next Council meeting on Oct 5th, two days prior to the walkabout to get participation. He will leave flyers at the Council meeting for people to pickup. Tim Kasher will put out flyers at the community center as well to generate participation. Mary Anne Hedrick will edit the flyer spelling and a -mail to everyone for review prior to the Council meeting on October 5'h. Robert Premuroso was asked by Mary Anne Hedrick if the under utilized Northwest corner could be modified on the drawing showing fields and parking. Mike Kelly will forward the Board's concerns to Charlotte Presensky. Robert Premuroso is concerned with doing the project right and would like to utilize the field as best we can since this is the last hurrah for this property. He stated it needs to be Parks and Recreation Advisory Board Minutes 092506 Page 3 structured to its best advantage and he suggested going with what we've got and seeing what the input is. Mike Kelly said he would forward the members concerns to Charlotte Presensky to see if something could be done in the meantime. Robert Premuroso asked if there were any further comments. He said he felt the Board was taking the right steps by doing the meeting up front and he said they could also speak to people at the first Green Market next Sunday, October 15th since they will have a tent set up there. The more information, the better, and hopefully the public will give us the right feedback. Lake Catherine Improvements — Mike Kelly said that Martin Fence finished up most of the majority of the fencing leaving little else to be done except around the dugouts and the foul poles; the playground installer has the permit and they are supposed to be finished this week; the practice pitching areas have been cleared, the concrete slabs for the batting cages are complete, the golf course areas and the batting cage slabs will be done. Our own crews have finished the warning tracks and the building will be painted in December. The electric work is being done this week to finish up before the sports lighting. They are only doing the fixtures not the poles, so this should be pretty quick work. The storage building has a site visit scheduled and a permit scheduled to do that. The dugout tops are the last thing, and that is where we have to wait regarding the fencing. We also are getting brand new scoreboards. Irrigation has been done on the fields but we have to wait for some work to be done on the common areas. On the fields themselves, the work has been done. It's corning together; it will take some time. The fencing itself is nice and he is impressed with the way the site looks. Robert Premuroso asked if there was parking on the East end. Mike Kelly answered, no. Tory Buckley asked if we had purchased temporary benches. Mike Kelly answered we have funds for the benches, that the 6 ft. fencing Tory Buckley had thought would be enough, but the 8 ft. fencing seems to be fine. Robert Premuroso asked Mike Kelly how the lights were coming along. Mike Kelly replied that the lights were a different project and he had not worked on it. Robert Premuroso asked if the parking was to be on field 4. Mike Kelly said that is what had been happening. Robert Premuroso asked if temporary fences had been purchased. Mike Kelly replied that we had the funds for them. Robert Premuroso said that alleviated the pressure Golf Course Improvements -- Mike Kelly said that Dan Reidy was not at the meeting due to illness, so he gave Dan Reidy's slide presentation about the asphalt cart paths. The presentation showed before pictures, during construction pictures, and the finished pictures, reflecting quite an improvement on the golf course asphalt cart paths. Mike Kelly reported that at the staff meeting today it was reported that the Charles Whiteside Company had finished one full nine and the bridges. He said the greens are coming along nicely. October 3rd will be the opening at 6:00 p.m. Robert Premuroso asked if there were any further questions? No replies. NEW BUSINESS: Review Draft Letter to Council on Cultural Facilities Comments — Robert Premuroso stated the Board had discussed keeping the cultural facility near the center of town. Dr. Carolyn Chaplik said one resident comment had been about the tennis center and the comment will be given to Charlotte Presensky when she returns on October 3'd. Robert Premuroso will send out an e-mail giving recommendation that it be somewhere in the middle of the City. He will look at the letter and see if it needs to be reworded. Tory Buckley said he'd been thinking about our cultural facility and wanted to know where are we going to put it, and couldn't we design something at the Burns Road facility and Parks and Recreation Advisory Board Minutes 092506 Page 4 tie into the auditorium, connecting it, coming out front and to the East. There is some land there to be utilized. By using this approach we could tie into the center of town and keeps things together. Robert Premuroso replied the point is well taken and asked the Board for their comments. Robert Premuroso will work on a letter to go to Council. The Board can discuss it more at the next meeting. Council Liaison David Levy said money is earmarked for cultural use. Robert Premuroso stated that if we mix it in at Burns it would be good if we don't loose parking. Mike Kelly said the racquetball area is structurally not sound and this area could be utilized. Robert Premuroso suggested that the Board make a list for Charlotte Presensky to look at for the Outdoor cultural facility so we could utilize the space correctly and not lose parking. Dr. Carolyn Chaplik suggested connecting a facility between the Police Department and City Hall. Robert Premuroso said the Board would talk about it next month. In the meantime, Robert Premuroso will look over the materials because we do not want to recommend a site at this time. He will review the information further and send an e-mail rewording it, keeping it simple because they feel it is best in the center of the City and not at the golf course. Tory Buckley asked if a cultural facility should also encompass a facility to have plays, have a kitchen area for banquets, and have areas for art displays. Robert Premuroso said, yes, and that the struggle at the moment is land and where are we going to put something like this. Tory Buckley asked if we could not design something at Burns Road to come out to the front and then to tie it into our auditorium that has the stage already there, has some seating where we could have some plays, tying it in to the front connecting to the auditorium since there is some land there that could be utilized. No further comments were added by Board members. Robert Premuroso will work on a letter to the Council and at the next meeting the Board can work on it again when Charlotte Presensky is back. Vacant Parcel Map-- Mike-Kelly stated that last month the Board had requested to see where we had vacant land available. Mike Kelly distributed a map of some properties, but Dr. Carolyn Chaplik noted some of these parcels had already been earmarked by Planning and Zoning with construction planned. Robert Premuroso stated that although this is vacant land, he questioned if any of it was owned by the City. Mike Kelly replied in the negative. Council Liaison David Levy said the former Klock building heat treatment facility was now a vacant lot. Some of the property that had been damaged by the hurricane is now available. Jack Doughney told the Board the land that was previously for sale, is up for sale again with a price of $2.5 Million for 6.9 acres. Tory Buckley asked how big a building could be put up there? Mike Kelly replied we would have to contact Planning and Zoning for the answer, and that he can find out about properties contiguous to our present parks, per request from Tory Buckley about vacant land to the West. He noted that the grey areas on the map are not in the City. Mary Anne Hedrick asked if we could move Klock field over by the tennis courts area. Mike Kelly stated there was not room since the present Klock field is approximately 12 acres. Robert Premuroso said soccer programs are large and there is not enough area; some of the fields are not regulation size and the lighting issues cause a problem because the poles are in the middle of the fields. Parks and Recreation Advisory Board Minutes 092506 Page 5 COMMENTS BY PUBLIC• Tim Froeling — 152 Euphrates Circle, Palm Beach Gardens — Regarding the PGA Park issue, he would like a public forum showing the present fields and the conceptual plans. He asked that since the Board is mailing out flyers, are they mailing them to neighborhoods and to public facilities? Mike Kelly,'w answered yes. ; Tim also stated none of the multi - purpose areas have concession stands attached to them. He suggested flipping the areas and moving more to the East so they can be better utilized. Tory Buckley asked Tim Froeling to please be at the October 7a' walkthrough and to fill out his comments about concessions and restrooms on a survey at that time. Robert Premuroso indicated the Analysis Map within the agenda package indicated what areas looked good and bad. He suggested that something like it should be distributed when the site survey is done in October. COMMENTS BY BOARD• Robert Premuroso requested that Mr. Kelly please put up covers over the baseball field to give shade to the parents and fans. Mr. Kelly said they' had not planned on putting them up until after the hurricane season. Robert Premuroso asked that Mr. Kelly reconsider and look further into it for the comfort of parents and fans. Parks and Recreation Advisory Board Minutes 092506 Page 6 ADJOURNMENT There being no further business, the meeting was adjourned at 8:09 p.m. APPROVED: Robert Premuroso, Chair Tory Buckley Dr. Carolyn Chaplik Mary Anne Hedrick Philip Milton Ernest Volonte Wendy Walker, Vice Chair Attest: Tuesday Craig Municipal Services Coordinator Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the City Clerk. Parks and Recreation Advisory Board Minutes 092506 Page 7 PGA NO Proposed tibnal Park Master Plan Prepared for the City of Palm Beach Gardens July 24, 2006 The RMPK Group J _ umrnunity and Reyiunui Pluniiiny - nviironmental Planning andscape Architecture and Planning ),ban Design T0ble of Contents I. Project Goals II. Site Analysis Analysis Map III. Challenges and Design Objectives IV. Proposed Program Proposed Master Plan Map 1 2 3 4 5 6 Project Goals �i 1. Expand the facilities offered at the park. 2. Improve conditions of existing viable facilities. 3. Improve access and circulation through the park. 4. Provide for the safety and comfort of park visitors. 5. Make repairs to park elements damaged by the hurricane. 6. Improve the aesthetic quality of the park. P A L M B E A C H G A R D E N S A.S {slreturr Litt• Site Analysis SAFETY • No wheelchair accessibility to facilities • Light fixtures are spread out, insufficient • No fencing around playground or ponds VISUAL QUALITY • Overall layout is inefficient and disparate — park elements do not relate to each other • Existing vegetation shows some storm damage, lack of maintenance • Hardscape elements such as parking lot and buildings are obviously aging • Very little landscaping PHYSICAL CONDITIONS • Newspaper boxes are unattractive, signs of vandalism • Stormwater drainage needs to be assessed • No signage for general information or wayfinding • Disc golf tee pads are soft and sandy; course lacks map or signs; baskets are not numbered • Pavilions have walls that limit access and visibility; storm damage to roof of east pavilion • Restrooms need update • Playground equipment needs repair, upgrade • More seating for parents needed around playground • Soccer fields need irrigation, new sod • No storage for soccer nets /equipment • Abandoned football equipment at south end of soccer fields P A L M B E A C H GARDENS A Signatun• (.'Ify • More spectator seating needed • Maintenance area is too small FACILITIES ORGANIZATION • Very few benches • Limited picnic areas • Volleyball courts needed • Jogging/fitness trail needed • No scoreboard or press box for north softball field • Dog Park needed • Concession area needed ACCESS AND PARKING • Hiatt Drive entrance o Limited signage o Poor visibility from street o Inefficient driveway • Ryder Cup entrance o No sign along road to indicate park entrance o Gate is positioned so that only 6 parking spaces are available o Used primarily as a turnaround • No paved paths between parking and facilities • Parking layout is inefficient • More parking spaces are needed; existing spaces are poorly defined because painted lines have worn off • Traffic circle is unnecessary • Bicycle parking needed 2 UNUSEC PARKIN( UNNECESSARY L� ENTRANCE 44"P PALM BEACH GARDENS A- Srgnaturr (.'jh Antulysis Map °Y HURRICANE TREE DAMAGE NICE ENTRANCE DRIVE ! { POLICE SUB - STATION AWKWARDII ENTRY j . bo s, NO PARK SIGN 3 zai NONiH ❑ GOOD CONDITIONS 7 POOR CONDITIONS N -�r> POINT OF INTEREST 3 AnrChallenges &Design Objectives COHERENCE AND INTERCONNECTIVITY • Gracefully integrate new elements such as a jogging path, volleyball courts and dog park into an overall design that provides a quality park experience for all users. • Provide design unity through landscaping, hardscape elements (paving), and site furnishings (lights, signs, trash receptacles, etc.). ACCESS AND PARKING • Provide better signage at entrance. • Design effective parking areas to increase number of spaces and proximity to facilities. • Provide logical, easy pedestrian access to activities. SAFETY • Improve lighting • Fence off dangerous areas or areas used by young children. STORmWATER DRAINAGE • Use curbs around paved areas to channel runoff. • Improve drainage on sports fields. \115,11AI_ QUM ITY • Add new landscape plantings to replace damaged materials and provide a continuity of design. t 1, P A L M B E A C H GARDENS .4 Signature Gh' V 0 Proposed Program SAFETY Pedestrian -scale lighting added around parking areas and walking paths Playground area is fenced Pavilions are open on all sides Enhance entry signage More shade provided on the playground VISUAL QUALITY Old asphalt replaced with curbed parking areas; pedestrian plazas create comfortable places to stroll Consistent design elements throughout Landscaping adds texture, softens paved areas, creates shade PHYSICAL CONDITIONS New press box includes concessions, storage and restrooms; will serve both fields Scoreboard added to north softball field All sports facilities up to high school standards Open spaces along waterfront used for pavilions and picnic areas New restrooms and maintenance facility New playground equipment and play surface Update sports fields and courts to high school standards Expand picnic areas and seating Renovate basketball and tennis courts Install an irrigation system for the soccer fields Upgrade disc golf course j v . PAI Ai BEACH GARDENS A Sigpidlure 0h, • Provide wayfinding signage FACILITIES ORGANIZATION • Plaza area with brick pavers around restrooms provides central focal point for the overall plan • All activities linked by a paved walkway and plazas • Soccer fields reoriented to allow easier access to restrooms; benches added for additional player & coach seating • Paved jogging path around perimeter of park • Basketball courts moved away from playground • Volleyball, tennis and basketball courts grouped together for easy access from the parking lot • Playground expanded, additional seating provided for parents • Picnic areas expanded with nine small (20' x 20') and one large (40' x 40') pavilions added in open space along waterfront • Police substation moved inside park entrance • Fenced dog park added • Water fountains installed at each facility ACCESS AND PARKIN, • Paved parking spaces: 189 • Traffic circle replaced with more efficient parking layout and increased pedestrian area • Informal parking area along Hiatt Drive entrance is paved, creating more spaces for soccer and softball • Hiatt Drive entrance: Road is widened and straightened, median added to formalize entry and improve visibility Proposed Muster Flan Map - T 9 QI ■ 1 LAKES G ST #2 ST #3 ' _ "` C ST #1 Z SOFTBALL FIELD Y L N� QRE� BOX/ CO SION STAND v 6. W^ I[f nz SOFTBALL FIELD MULTI - PURPOSE MULTI - PURPOSE FIELD FIELD `MAIN HIATT DRIVE - Z ENTRAN LAKES ST #8 JOGGING PATH WITH DOG PARK T ST #'10 VITA CORE STATIONS i I --- ST #9 y 1 NORTHLAKE BLVD 44po PALM BEACH GARDENS it .1tgrattum 6y A Palm Beach Gardens Parks and Facilities Map Mlles 0 0.45 0.9 1.8 2.7 3.6 i M BFACH CAA I; FNS Ip A Signuom Cri,y Parks and Facilities Map Logand ElBurns Road Community Recreation Campus 13 Palm Beach Gardens Tennis Center 13 Gardens Park and Municipal Complex 13 Lake Catherine Park and Ball Field 13 Oaks Park 13 Plant Drive Park. Teen. and Skate Center 13 Riverside Youth Enrichment Center W PGA National Park Mlrasol Park Sandhill Crane Boat Park '3 Palm Beach Gardens Golf Course 13 Lilac Street Facility Site 13 Lakeside Center W Palm Beach Gardens High School William T. Dwyer High School Palm Beach Gardens Fire Rescue Palm Beach Gardens Police Department I':rrl.s & kntcnilics Burns Road Center City Park Gardens Park Golf Coursc Lake Canccrine Parl. Lakc ( :riherine Sportsplex Lakeside Center Lilac Park Mirasol Park Oaks Park i Plant Drive Park PGA National Park Ri%erside Center Sand Hill Crane Parl, Tennis Center � F 1 R' a r Mop V tr W. V cc Tv = z m > `� _ J � l i � F 1 R' a r Mop V tr W. V cc Tv = z m > `� _ COMMENTS FROM THE PUBLIC Request to Address City Council Please Print Name: Address: City: Subject: sC 6-0(P c�,-f Members of the public may address the City Council during the "Comments by the Public" portion of the agenda and during "Public Hearings ". This Request to Address the City Council must be delivered to the City Clerk prior to the commencement of the meeting. The -time limit for each speaker is limited to three (3) minutes. COMMENTS FROM THE PUBLIC Request to Address City Council Please Pri t Name: Address: City: Subject: >42 ui H Va r Members of the public may address the City Council during the "Comments by the Public" portion of the agenda and during "Public Hearings ". This Request to Address the City Council must be delivered to the City Clerk prior to the commencement of the meeting. The time limit for each speaker is limited to three (3) minutes.