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HomeMy WebLinkAboutAgenda RAB 092506AGENDA CITY OF PALM BEACH GARDENS PARKS & RECREATION ADVISORY BOARD MONDAY, SEPTEMBER 25, 2006 AT TOOPM COUNCIL CHAMBERS CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF MINUTES V. ITEMS BY STAFF LIAISON 1. Budget Update VI. OLD BUSINESS 1. PGA Park Master Plan - Public Meetings 2. Lake Catherine Improvements 3. Golf Course Improvements VII. NEW BUSINESS 1. Review Draft Letter to Council on Cultural Facilities - Comments 2. Vacant Parcel Map VIII. COMMENTS BY PUBLIC IX. COMMENTS BY BOARD X. ADJOURNMENT • �a � G IPF-11 JES Current Members PARKS / RECREATION ADVISORY BOARD (7 Regular / 2 Alternate Members) q 1zs,o(o MEMBERS PHONE NUMBER TERM EXPIRES DATE APPOINTED Tory Buckley D: 844 -7760 10/1/2006 10/1/2004 4454 Daffodil Circle So. 33410 E: 622 -9034 Email: toryb@a utocarwash.com C: 718 -3732 Mary Anne Hedrick D: 540 -5516 Re- Appointed 10186 Daphne Ave. 33410 E: 622 -3752 9/29/2007 9/29/2005 Email:seaspray@adelphia.net Philip W. Milton D: 624 -1735 Re- Appointed 55 Windsor Lane 33418 E: 624 -0658 9/29/2007 9/29/2005 Email: philipmilton@mac.com Robert "Bert" G. Premuroso D: 802 -4042 10/1/2006 101112004 4077 Jonquil Circle North 33410 E: 627 -8940 Email:rprem8@bellsouth.net Wendy Walker D: 694 -7750 10/1/2006 10/1/2004 4619 Juniper Lane, 33410 E: 626 -7681 Email: b walkers @adel hia.net C: 722 -1673 Ernest Volonte D: 775 -0917 10/1/2006 10/1/2004 383 Kelsey Park Drive 33410 C: 254 -9120 Email: volonteernest @bellsouth.net Carolyn Chaplik D: 799 -1751 Re- Appointed 715 Hudson Bay Drive 33410 E: 799 -1751 9/29/2007 9/29/2005 Email: chcgolf@bellsouth.net u /�-) —Charlotte Presensky, Staff Liaison / Comm. Services Division Director cpresensky(a),pbgfl.com jj,5 Jack Doughney, Community Services Administrator idoughneyCa�pbgfl.com 4�_5 David Levy, Councilmember / Council Liaison dlevyCabpbgfl.com �I SMike Kelly, Parks Director mkelly(aD-pbgfl.com 00 Dan Reidy, Public Facilities Director dreidy ()pbgfl.com 0. -Cheryl McQuiston, Administrative Specialist III cmcguiston(o)-pbgfl.com ��S is, ep i u£SDAy CJCF%I(r, a unj, Sres. ��o�p �c����(pbgfl.com Recreation Division Office: 630 -1100 Fax: 630 -1140 • RABMemberList2005 Revised 9/14/2006 IiF CITY OF PALM BEACH GARDENS 4404 Burns Road • Palm Beach Gardens, Florida 334104659 RECREATION DIVISION TO: Parks and Recreation Advisory Board Members FROM: Cheryl McQuiston Administrative Specialist DATE: September 13, 2006 RE: Parks/Recreation Advisory Board Meeting — September 25th The Parks/Recreation Advisory Board Meeting regularly scheduled for Monday, September 18'h has been re- scheduled to Monday, September 25°i. The meeting will be held 7:OOpm, in the City of Palm Beach Gardens - City Hall — Council Chambers, located at 10500 N. Military Trail, Palm Beach Gardens, FL. Please contact this office at 630 -1105 by Sunday, September 24th to confirm your attendance for the PRAB meeting. Thank you. Cc: Jack Doughney — Community Services Administrator Charlotte Presensky — Recreation Director Mike Kelly — Parks Director Dan Reidy — Public Facilities Director PARKS & RECREATION ADVISORY BOARD REGULAR MEETING August 21, 2006 MINUTES The Regular Meeting of the Parks & Recreation Advisory Board of the City of Palm Beach Gardens, Florida, was called to order at 7:00 P.M. in the Council Chambers of the Municipal Complex, 10500 North Military Trail, Palm Beach Gardens, Florida, and opened with the Pledge of Allegiance. ROLL CALL: Deputy City Clerk, Ray Ellis called the roll: Present Tory Buckley Dr. Carolyn Chaplik Mary Anne Hedrick Robert Premuroso Wendy Walker Ernest Volonte Others Present David Levy — Council Liaison Charlotte Presensky — Staff Liaison Mike Kelly Ray Ellis Absent Philip Milton APPROVAL OF MINUTES: Mr. Buckley asked for comments on the Minutes. Ernest Volonte asked if the Minutes could be amended so that the District Park agreement is terminated per Carolyn Walker. A motion was made, seconded and carried unanimously to approve the minutes of July 24, 2006 meeting. ITEMS BY STAFF LIAISON: Meeting Calendar — Set Dates -- Ms. Presensky announced the meeting dates for the rest of the year: September 25, October 16, November 20, December 18, January 15, February 19, March 19, April 17 and May 16. The months of June and July will be skipped due to the number of people on vacation. Mr. Buckley requested that the board stick to the scheduled dates, and to stay with the 3rd Monday unless there was a conflicting holiday. The list of appointees and re- appointees will be sent to Council; members were asked to e-mail their decisions to Ms. Presensky this week. Mr. Buckley asked how many meetings the Advisory Boards were required to hold. Following a discussion it was decided that ten meetings should be held, and that eight should be attended because members must attend 25% of the meetings scheduled. Ms. Presensky Parks and Recreation Advisory Board Minutes August 21, 2006 Page 2 advised members that their attendance records will be attached to the reapplications of appointees being sent to the Council. It was announced that October 15°i will be the first Green Market for this year, and it will be open from 8:00 a.m. until 1:00 p.m. OLD BUSINESS: PGA Park Master Plan — On Saturday, October 7h there will be a walkabout at PGA from 9:00 a.m. until l 1 :00 a.m. A conceptual plan will be on site for members, staff and the public to use and they will be given clipboards to record their comments which will be forwarded to the developer. Information will be collected from the clipboard notes, to be presented at the October 16a' Advisory Board Meeting. After that, the cost estimates, phasing, and matching with funds, will have to be done, and then it goes back to Planning & Zoning. This will not be the last opportunity for the public to provide their input. A direct mailing to all of the Boards who have participated at PGA and a -mails will be sent out. Clubhouse Discussion at the Golf Course — It is generally thought that a cultural center should be in the center of the City with social events to be held there, and that an expanded Golf Course facility should be updated to be friendlier and have a better flow through it. The course is going through renovations now, and this would be a good time to work on the clubhouse and the parking facility. According to what was said last month, the Tennis Center or the City Park would be a better Iocation for a cultural event facility, particularly since this land is already owned by the City. Ms. Presensky will draft a letter to be presented to the Council with this suggestion. NEW BUSINESS: Time Capsule Selection — Everyone should have received their invitation to the Grand Re- opening of the Burns Road Recreation Center on September 8a' and 9a'. During this event, advisory board members will be presented with new shirts. On Friday night a time capsule will be buried, and each committee is invited to submit one item about the size of a bread box to be included in the time capsule. Suggestions for the advisory board's item for inclusion were discussed and everyone should e-mail Ms. Presensky with their ideas. A popular suggestion was to take a picture of board members wearing their new shirts, holding the new Signature City magazine, and having the autograph of each person on the picture. Further events to be held during the reopening on Saturday, September 9" include an open house, Wellness Day, tours of the facility, free resident use of the pool, and the Grandparent/Grandchild Swim and Breakfast Day. Economic Impact of Recreation & Parks Events -- The Palm Beach County Sports Commission rates and multipliers are generated from the Florida Sports Federation, which come from Visit Florida, which in turn comes from a data subscription service for tourist information for Florida. Graham Morris, from the Palm Beach County Sports Commission, who is currently going to different agencies and speaking about the Sports Commission, has offered to come and speak to this Advisory Board. Whether raw or induced, the five sports events presently planned range from $1 Million up to $1.5 Million each. It is powered by the Parks and Recreation Advisory Board Minutes August 21, 2006 Page 3 number of room nights figured. The largest event, the Swamp Classic featuring three teams, figures as the largest economic impact. The Category G Grant Program, for large scale events, is included with the letter presented to the Advisory Board members. We need good estimates to apply for these grants because what they give to you is commensurate with the activity you are doing. Keeping in mind that they are interested in room night figures, everyone was asked to review the information distributed at the meeting. Tory Buckley stated that one of the frustrations from the past with dealing with the Palm Beach Sports Commission is the large amount of documentation they require. He reported that previously it has taken a large amount of time to deal with them. It was suggested that the Advisory Commission ask the City for help in filling out the volume of paperwork required. Mr. Morris has mentioned that perhaps they could share some of the sports events and training programs with the City and they will discuss it further in a future meeting. It was announced that Justin Lucas will be assisting with this project. Since most events start on a Friday and run through Sunday night, contacting event directors and getting hotel information would be beneficial because this is the type of documentation required. Everyone was asked to review the data being prepared and to be ready to discuss it at the next meeting. Ms. Presensky announced that three of the racquetball courts have been deemed unusable due to hurricane stress crack damage and poor lighting environments, and have been closed because they are considered to be unsafe. Though we temporarily do not have racquetball courts available, she did report that by using City Park grant money we will be building new racquetball courts soon. COMMENTS BY PUBLIC: Tim Frohling, 152 Euphrates Circle, asked a couple of questions concerning the PGA Walkthrough. He was assured a site plan will be available and that the composite day rate comes from a data subscription system. Mr. Frohling mentioned that the Firefighter Games, Florida Chiefs and FBI events should have an positive economic impact. Due to all of the money put into the parks, he feels that by promoting the economic impact and how much is received, that it should be tracked and reported back to the community. After a discussion it was decided that the Economic Development Program person for the City should be invited to our meeting to discuss the secondary impact of our sports programs. In the past the restraint has been our facilities, but now that we are growing and have better facilities, we will be able to attract more sports events. COMMENTS BY BOARD: Mr. Buckley suggested that we take a hard look at our soccer facility at Clock Field to see how we could use it better. Ms. Presensky related that at present Clock Field is over -used, and we could use a second soccer facility to meet our needs. She stated that more multi- purpose space is needed and we should be looking for additional land for expansion. A study of land currently available should be compared to land that may or may not be on the market five years from now, since we have to look towards the future and find both active and passive park space. Presently the eighteen acres we own would be good to use for Parks and Recreation Advisory Board Minutes August 21, 2006 Page 4 developing, not only for current plans, but also for adding a walking park. In the new edition of Wild Lands, Ms. Presensky will ask them to mark our park lands in it. Regarding the Seacoast Property, funds have been allocated to demolish the building and build a pavilion for roller hockey, and parking will be expanded. The tanks at this site are not included because they are still being used. Councilmember David Levy announced that a resolution has been submitted to put the City staff on the Florida Retirement System, and he projected the secure pension plan should benefit the staff in a positive manner. Parks and Recreation Advisory Board Minutes August 21, 2006 Page 5 ADJOURNMENT There being no further business, the meeting was adjourned at 8:08 p.m. APPROVED: Robert Premuroso, Chair Tory Buckley Dr. Carolyn Chaplik Mary Anne Hedrick Philip Milton Ernest Volonte Wendy Walker, Vice Chair Attest: Ray Ellis, Deputy City Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the City Clerk. National Recreation and Park 22:,7 7 130111onl l idglt- ; d. 7EDli- (i') . " -() i ` 1 ; - !E ";:r C Association August 29, 2006 Carolyn Chaplik City of Palm Beach Gardens P &R Advisory Board 10500 N Military Trail Palm Beach Gardens, FL 33410 Dear Ms. Chaplik: I am delighted to inform you that your nominee, Charlotte Presensky, has been selected to receive an award from the National Recreation and Park Association Citizen Branch. The Award will be presented at the NRPA National Congress and Exposition in Seattle, Washington on Friday, October 13, 2006. This event is open to anyone at no additional fee. Let me extend my congratulations to you on this nomination and also thank you for your participation. We will not be notifying the recipient, but their name will appear in the Awards Program and again in the NRPA Park and Recreation December Magazine. You can determine whether or not to tell them in advance. We certainly hope they will be able to attend or someone will be present to accept the award in their behalf. If you have any questions, please call the CB Staff Liaison, Sharon Mannion, at 800 -883- 3002. Again, congratulations. 7'ed Schoenborn Ted Schoenborn NRPA, CB Awards Chair Analysis Map Axlk I ISOLATED PAVILION UNUSED PLAYGROUND SPACE EQUIPMENT NEEDS UPGRADE SCARIFIED PLEASANT OPEN FIELD WOODLANDS ?, . PAVILION POOR VISIBILITY WORN N WORN DOWN ASPHALT PATH GOOD FIELD AND LIGHTS NEWLY RENOVATED COURTS 'NOLNO WALKS ALI I' LANDSCAPE 4' RESTR -M *S�1-4, U USED INEFFICIENT IENf It. "i, SPOOR VIEWING AWK WARD KING PAR INADEQU E P ING 30 SPACES UNNECESSARY IT ROUNDABOUT PRESS BOX NO LANDSCAPE GOODLOT NO RESTROOMS UNNECESSARY NO CURBS NO STORAGE ENTRANCE 01 38SPACES INFORMAL V RUN DOWN HURRICANE TREE DAMAGE PARKING GOOD FIELD AND LIGHTS J. • PALM BEACH GARDENS AStgpraum- 0^ ck! Lu LL CD uj 3: GOOD SOCCER FIELDS WEAK BUFFER F-1 ..0. CONDITIONS POOR CONDITIONS POINT OF INTEREST 'INICE ENTRANCE DRIVE OF P1 fu SU 1. AWKWARD- 7 ENTRY ANEW w, r- k DAMAGED LLI Ix z 01 IL 0 I.s /k C4 0 w 0 V1 V w 0 • ^I a� G� V �i V U Prosperity Farms Rd E_ a 'p r > o m Z � a N 4 N 0- O � 3 % m M b�-L-t/ UV I-- o` _o tie;!I!W N i a )ldl ep!jolq °l cq' t6 as O m Q a > m Y 2 16 a� tai � �- ssa�Buo� d� 5 � I m Y c M m J M Z C >Y a CD r I IN I I�— I m 0 0 0 w Q a x U � w � GG Q' Q C=. National / Input The Parks & Recreation Advisory Board is developing a Master renovation plan for the park and needs public input. Please take the time to walk the park and capture your thoughts on this form. All comments are encourages and welcome. 1. How often do you and /or your family use the park? (circle one): once per week more than once per week once per month less than once per month 2. What facilities do you use at the park? (circle all that apply): tennis basketball playground ball fields multi -use fields lake front disc golf picnic pavilions restrooms 3. What elements would you like to see added to the park: 4. What elements would you like to see removed from the park: 5. Are you gardens Resident: Yes No Proposed Master Plan Map a w 10 NORTH t ti BEACH PALM j R FN 6