HomeMy WebLinkAboutAgenda AIPP 101706AGENDA
CITY OF PALM BEACH GARDENS
ART IN PUBLIC PLACES ADVISORY BOARD
TUESDAY, OCTOBER 17, 2006, AT 5:30 P.M.
COUNCIL CHAMBERS
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL:
ART IN PUBLIC PLACES ADVISORY BOARD
Regular Members
Alternates
Lee Bickford (Vice Chair) Theodore Thoburn (1St Alt.)
Diane Cappella
Georgia Heard O'Brien (2nd Alt.)
Myra Davis
Ellen Dukes
William Leizman
Linda Oliver (Chair)
Marilyn Spungin
Also in attendance:
Kara Irwin, AICP, Growth Management
Administrator
Brad Wiseman, Planning Manager /Staff Liaison
IV. APPROVAL OF MINUTES
1. September 19, 2006
V. UPDATE BY STAFF LIAISON
VI. OLD BUSINESS
1. Grant opportunity update
2. Gardens Station — Recommendation to City Council
VII. NEW BUSINESS
VIII. ADJOURNMENT
ART IN PUBLIC PLACES ADVISORY BOARD
September .19, 2006
Minutes
The Art in Public Places Advisory Board met on September 19, 2006 in the Council Chambers of
the. Municipal Complex, located at 10500 North Military Trail, Palm Beach Gardens, Florida. The
Chair and Vice Chair were absent so a motion was made, seconded and passed for William
Leizman to serve as temporary Chair for this meeting. The meeting, was -called to, order by
temporary Chairperson William Leizman at 5:30 p.m. and opened with the Pledge of Allegiance.
I. R611 Call
Members Present
Myra Davis
Ellen Dukes
Marilyn Spungin j
William Leizman
Diane Cappella
Georgia Heard O'Brien 2nd Alternate
Members Absent
Linda Oliver Chairperson
Lee Bickford Vice Chairperson
Ted Thoburn 1 S` Alternate
Liaisons Present
Eric Jablin — Councilmember and Council Liaison
Brad Wiseman — Planning Manager and Staff Liaison
Charlotte Presensky — Recreation Director and Staff Liaison to Advisory Committee
Also Present
Amy Stepp — Recreation Department
II. Approval of the Minutes
The Board approved the minutes from the June 22, 2006 meeting in a 6 -0 Vote
Myra Davis
Ellen Dukes
Marilyn Spungin
William Leizman
Diane Cappella
Georgia Heard O'Brien
Yes
Yes
Yes
Yes
Yes
Yes
Art in Public Places Advisory Board Meeting Minutes 091906 Page 1
111. Old Business
Staff Update - Legacy Place Obelisk and Bascom Palmer
Brad Wiseman presented an update and presentation on the Legacy Place Obelisk. The original
location was shifted a few feet to the North due to a utility conflict. It was installed in the same
general location in the approved plans and is closer to PGA Boulevard.
Myra Davis stated that the Board should develop a set of questions that will allow members to gain
insight to determine the scale, size, height and location before approval, and how to visualize
location from a set of plans. This sculpture originally appeared to be in the middle, front; now it is
located way off to the side. Brad Wiseman responded that it comes from reviewing more plans.'
Myra Davis stated she thought they had all gained a valuable lesson, the original picture of the,
obelisk submitted was a tiny man and the actual scale is not even close to the final product. Brad
Wiseman restated that it had to be relocated due to some utility conflict and that it ended up in a
better location, more visible. He told members that an amendment had already been added to the
code regarding Art in Public Places language on the scale of documents that more accurate
depictions had to be submitted for approval.
William Leizman noted that due to the landscaping at the Bascom Palmer sculpture would look
better on a pedestal. Myra Davis agreed that the sculpture was beautiful, but that the landscaping
around it made it look ridiculous and the spirit of the sculpture had been killed. Brad Wiseman
stated it had been installed per plans and that it would be at the volition of the developer to shift or
move it.
William Leizman asked when the benches at Legacy Place would be. ready. Brad Wiseman said he
would look into it and report back to the Committee.
a f
There was a discussion among the members regarding future recommendations and determination.
prior to approval of the exact location, the direction the art will be placed, the amount of
landscaping and if the art should be placed on a pedestal.
IV. Art Impact Fund
Angela Wong, Operations Manager, Community Services Department, stated to the committee
members that a couple of meetings ago they had been asked to think about how to spend the art
impact fund. At the time, $300,000 was available, and now it is up to $400,000. She asked the
Committee to begin development of a Capital Five Year Plan to utilize these funds. Eric Jablin and
Charlotte Presensky were present to clarify how the Parks and Recreation department developed'
their plan and to assist committee members in prioritizing their own plan. Angela Wong distributed
maps with tentative locations for future art displays and informed members that Palm Beach
County has funds available through the State that provides a 50% matching grant for art. Although
applications are available now, the City is going to shoot for next year because the purchasing
process takes several months to get a proposal on the table. The City will be targeting the
November 2007 deadline. The grant will pay between $10,000 to $100,000 per project. She
stressed this would be a great opportunity for members to think about what areas in the City would
benefit from having nice pieces of art displayed.
Art in Public Places Advisory Board Meeting Minutes 091906 Page 2
Charlotte Presensky, Recreation Director in the Community Service Department, stated that the
Recreation Advisory Committee had worked aggressively on their five -year capital improvement
plan. Like the Art in Public Places committee, they too have a fund to spend on recreation
facilities. Charlotte Presensky stated she was at the meeting tonight to work with this Committee
on developing a planning process to set out priorities for their art impact fund, the outlined options
that were available and stated the Palm Beach County matching funds were available. You do not
`know up front if you will receive the funds, and have to go through the process, deciding what type
of art and where you want to place the art. Once that package is together and you know the amount ,
of dollars needed, the City has to allocate those dollars, then you submit to the County and they in
turn tell you if they want to be a partner in funding that project. Essentially, up front, if a piece of
artwork costs $50,000 and you've gone through the process, decided the location, recommended
the art to the City Council, then application is made to the County and they decide to become a
partner, they decide to give you $25,000, this $25,000 can be spent at a later date; on the other
hand if the County said no, you would have the project done but would not receive any funds from
the County to spend at a later date.
Eric Jablin stated that in the past this committee had a feel for what they wanted. Impact fees in the
past have been used well. The plaza at City Hall was done to get the building up, and he came to
the meeting tonight to speak to the committee about the redesign of the plaza. One of the. major
entries to City Hall is through the plaza and he would like to enhance the plaza with artwork.
Using the grant program explained by Charlotte, he said the money could be doubled. Eric Jablin '
came to get this Art Advisory Board involved and asked for the committee's input during the next
month to get priorities set up for the art impact funds.
Charlotte Presensky said the Burns Road facility would also be an excellent location for artwork.
Over the next four weeks she asked for a Capital Improvement Five Year Plan to be developed and
setting priorities for where artwork is to be displayed. She asked members to visit the locations on
the maps and at the next meeting come back with their top five or ten locations during the next five
years such as the Plaza, the Burns Road facility, a fire station or a park: At the next meeting those
decisions, pinpointing locations could be done, then allocations along with dollars could be built.
Within six months a capital plan for putting art in public places will be built. Members were
encouraged to also think about designing a cultural facility for artists to work, for performance
areas, and for public display of art on loan. Charlotte Presensky said she would like to see her
committee and this committee come together and combine their impact fees for use as a cultural
facility. Eric Jablin said the City was also looking into using capital funds for these art and cultural
purposes with a gathering place for 300 to 400 people. Eric Jablin said there is also $800,000
earmarked for culture and between the impact fees and grant money there are lots of monies 3
available. Charlotte Presensky said that spaces are up for review such as at the Tennis Center just
North of Bent Tree for use to develop a cultural facility, and we already own the land. Eric Jablin `
said there is also 82 acres on the books just north of there that the County is looking at for a
regional park, and could be a place for a cultural facility.
Myra Davis asked if any of the funds could be used for a writer's series. Charlotte Presensky stated ,.
that impact fees could not be used for that purpose, but she said a writer's series is something that
the Recreation Department could entertain through their special revenue fund. Eric Jablin told
members that if they were interested in a writers program, the art council and the recreation
Art in Public Places Advisory Board Meeting Minutes 091906 Page 3
program should put together a proposal and he could take it to the Council as a special allocation.
Charlotte Presensky said they were working on a Request for Proposal for putting together
festivals and activities to utilize the Burns Road campus. This would entail using professional
companies that would come in and do an art show or something such as a fly fishing show,
something that meets every gambit of the population we serve. She said the first thing they are
doing is partnering with the "Chamber of Commerce to do an ArtiGras — Art in the Gardens, with
50 artists there on the first weekend in November on the trail under the oak trees at Burns Road: In`
addition; during the holiday season the Recreation department has contracted a .professional arts &
crafts company called A Broken Mold to elevate the quality of product on site with about 150
vendors.
Charlotte Presensky asked the members to bring back five to ten locations to the next meeting.
Amy Stepper updated members about art for the Flyover and said the fabrication of the fourth
project is almost complete. The lighting demo showing the structures and the lighting system will
be sent to Brad Wiseman to distribute the members. Amy said it looks exactly like the conceptual
drawings and is magnificent. It is aimed for the week of October 20, 2006 for delivery and ground
breaking; we are awaiting confirmation of that date. Eric Jablin said we will be planning a nice
event.
Art in Public Places Advisory Board Meeting Minutes 091906 Page 4
V. Adjournment
There being no further business the meeting was adjourned at 6:32 p.m.
Approval:
Linda Oliver, Chairperson
Lee Bickford, Vice Chairperson
Diane Cappella, Board Member
Ellen Dukes, Board Member
Myra Davis, Board Member
William Leizman, Board Member
Marilyn Spungin, Board Member
Ted Thoburn, Alternate Board Member
Georgia Heard - O'Brien, Alternate Board
Member
Attest:
Tuesday Craig
Municipal Services Coordinator
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim
transcripts of the meeting. A verbatim audio record is available from the Office of the City Clerk. ;
Art in Public Places Advisory Board Meeting Minutes 091906
Page 5
CITY OF PALM BEACH GARDENS
MEMORANDUM
TO: Art Advisory Committee Members
DATE: October 10, 2006
FROM: Angela Wong, Operations Manager
SUBJECT: Revised Grant Information
Some revised information has been received regarding the Palm Beach County Art 50/50
Matching Grant that was previously given to you. This is only a one -time grant opportunity rather
than an annual occurrence as previously anticipated. The grant application deadline has been
extended to February 28, 2007. Therefore, at the October 17, 2006 meeting, the AIPP
committee will need to be prepared to define the project location, scope, and budget for the Call
to Artist. The Call to Artist will need to be released ,by November 15t. Therefore, it is very critical
that your review of the City -owned land is submitted at or prior to this meeting.
If you have any questions, please do not. hesitate to contact me at 561 -804 -7010, or Charlotte
Presensky, Recreation Director, 561- 630 -1105. Thank you. .
cc: Councilmember Eric Jablin, Liaison
Ron Ferris, City Manager
Jack Doughney, Community Services Administrator
Charlotte Presensky, Recreation Director
Amy Stepper, Recreation Supervisor
SAC �
PALM BEACH COUNTY
"Public Art Improves Our Community"
0R1V4'M MATCHING GRANT PROGRAM DESCRIPTION & APPLICATION
Program Description
Palm Beach County's Public Art Committee recognizes the crucial role that governments and artists play in
enhancing the aesthetic qualities of society. The "public Art Improves Our Community" matching grant program
supports collaborative projects between artists and communities and aims to be a catalyst for :private and
governmental support of public art on publicly owned property throughout Palm Beach County.
The Palm Beach County Board of County Commissioners, through its Public Art Committee, . is issuing a
request for proposals to municipality / artist(s) teams to design, fabricate and install public art that
complements public buildings, parks and /or plazas; creates a sense of place; enhances community identity
and improves the design quality of public infrastructure in outdoor locations.
The County's Public Art Committee recognizes the crucial role that governments and artists play in enhancing
the aesthetic qualities of society. This grant program supports collaborative projects between artists and
communities and aims to be a catalyst for private and governmental support of public art on publicly owned
property throughout Palm Beach County.
Municipality located within Palm Beach County, in partnership with an artist(s).
To be considered for grant funds; applicants must submit the attached application, along with submittal
materials to Palm Beach County Art in Public Places, 3200 Belvedere Road, Bldg. 1169, West Palm Beach, FL
33406 by February 28, 2007 at 5:00 p.m. Applications must be mailed or delivered; applications.submitted by
facsimile transmission will not be accepted.
Eligible Expenses
Funds from this grant may only be applied toward the actual costs incurred for the public art :project.. No part of
this ;grant shall be used for project administration /overhead or for costs associated with the preparation,
submission or presentation of the funding application. Proposed project budgets should cover all costs
associated with the project including the artist's design fee, other consulting fees such as structural
engineering or material testing, permit fees, insurance to cover the scope of the project, materials, models,
fabrication, transportation, shipping, installation, travel to and from site, per diem expenses, project
documentation, land acquisition /leasing costs and a contingency to cover unexpected expenses. Certificates of
insurance must be provided to verify required levels of General Liability, Auto and Worker's Compensation
Insurance outlined in the Grant. Agreement.
Funds cannot be awarded retrospectively. Projects must be timetabled to start after the "Notice to Proceed" is
issued by Palm Beach County.
Cash Match Requirement
Grants are available to municipalities, which will act as the fiscal agent, in partnership with artists.
Pali Beach County will award up to $100,000 in matching public art grants on a reimbursement basis.
Applicants must apply for a $10,000 minimum award. Applicants must demonstrate a one hundred (100 %)
cash match. Proposals must be approved by the municipality and matching funds must be appropriated.
Matching funds may be provided to municipality through private underwriting. The municipalities of Belle
Glatle, Pahokee, and South Bay only have to demonstrate a 75 %cash match.
"Public Art Improves Our Community" Matching Grant page 1 of 7
To make public art a more visible part of our community.
To increase public awareness of, and participation in the creation of public art in our community.
To foster collaboration between municipalities and artists.
To broaden the understanding of how the arts can benefit a community.
To develop artistic venues which attract. both residents and tourists.
To mentor municipalities in public art project development and administration.
1. Proposed public art project must be submitted by a qualified Applicant.
2. Project must be located on property owned by the Applicant or on property that the Applicant has secured
through perpetual easement and allows for this use. The Applicant will be required to submit proof of
ownership with the Grant Application.
3. Applicant must fund at least fifty percent (50 %) of the total project cost.
4. The project should be developed as a place- specific installation which responds to the characteristics of
the particular location, such as the history, physical environment and diversity of the people within the
community.
5. The project should have a clear benefit to and involvement of the community.
6. The project should support artistic excellence; be of high quality and created by qualified artist(s).
7. The proposed public art must be sited in a location that is physically accessible to all people.
8. Applicant must be able to provide continuous monitoring and maintenance of Project, during and after
iinstallation.
Qualification Materials
Thelfollowing qualification materials shall be submitted along with the completed Grant Application.
1. Describe in detail the proposed public art Project, including how the Project addresses the goals and
criteria and how the Project will be monitored and maintained by the Applicant. (Limit 2 pages)
2. Provide a proposed Project schedule from "Notice to Proceed" through "Ribbon Cutting." Total Project
timeline not to exceed 18 months.
3. Organizational Chart of Team - Briefly describe the services the team members will provide.
4. Resumes — A current resume for artist(s).
5. References — Provide three verifiable references for the artist(s) from projects of a similar scale completed
in the last eight years. Please include name, address, telephone number and e-mail address for each
reference.
6. Up to a total of 10 images representing at least two different public art projects by the artist(s) in the past
six years. Only submit images of projects that have been realized. Images of proposals, models or
computer generated images will not be reviewed. Submit slides OR digital images in the following formats:
SLIDES: Slides must be presented in a 9" x 11" plastic slide sheet. Each slide must be labeled
with artist's name, numbered according to the annotated image list (see #7), and marked with
indication of top and front.
DIGITAL IMAGES: Images should be sent on virus -free PC- compatible CD -ROM in Jpg file
format. Each file should be named with artist surname and image number to correspond with
the annotated image list (see #7). Maximum image size is four inches by five inches and 96 dpi.
7. An annotated image list identifying slides /digital images by number, artist name, title of work/project,
location of project, major materials used, dimensions, project timeline (from contract to completion),
budget, name of commissioning agency, Project Manager's name and phone number, and commissioning
agency's goals for the project.
"Public Art Improves Our Community" Matching Grant
page 2 of 7
8. Concept Drawings: Up to four drawings to define proposal and design concepts. Please submit drawings
on 8'/2" x 11" paper. If drawings are in color, please supply 15 color copies of each, otherwise drawings will
be reproduced in black and white for panel review.
9. Material List: A list of proposed materials to be used to design, fabricate and install the Project.
POINT_
S
CRITERIA
25
Artistic merit of proposed design and quality of materials. Artists qualifications.
25
Meets program goals and criteria. Ability to complete the project.
20
Benefit to and involvement of the community; design reflects community
characteristics.
10
Location is highly visible to the public and is accessible to people with disabilities.
5
Ability to provide long-term maintenance of the public art project.
5
Project includes a public outreach /education component.
Application Processing & Awarding
Applications will be reviewed by Palm Beach County Art in Public Places staff for general compliance with
gran, t criteria to determine eligibility. The Public Art Committee will constitute the selection committee and will
meet to determine the final grant awards based on the judging criteria listed above. Projects will be funded by
order of ranking until all available funding is encumbered. The Public Art Committee's grant award
recommendations will be submitted to the Board of County Commissioners for approval. Grant agreements
will be mailed to successful applicants for the appropriate signature and should be returned to the County Art in
Public Places Administrator. NOTE: Applicants are advised that from the date of release of this Grant
Application until award of the grant funds, no contact with County personnel related to this Grant
Application or Selection Committee members is permitted, except as authorized by the Art in Public
Places Administrator and /or in conjunction with scheduled Applicant activities. Any such
unauthorized contact shall not be used as a basis for responding to this Grant Application, and may
result in the disqualification of the Applicant's submittal. Applicants are further advised that the "Palm
Beach County Lobbyist Registration Ordinance," Ordinance 03 -018, as amended by Ordinance 03 -055,
prohibits an Applicant or anyone representing the Applicant from communicating with any
Commissioner or Commissioner's staff, or any employee authorized to act on behalf of the
Commission, regarding its application, i.e. a "Cone of Silence." The "Cone of Silence" is in effect from
the jdateltime of the deadline for submission of the application and terminates at the time the Board of
County Commissioners awards the grant funding or otherwise takes action which ends. the solicitation
process.
Submittal Checklist
The' following qualification materials shall be submitted along with the completed_Grant Application. See
"Qualification Materials" section above for detailed description of each item listed below.
1. Project description.
2. Proposed Project schedule.
3. Organizational chart of team
4. Resumes.
5. References.
6. Images of past projects.
7. ion annotated image list.
8. iConcept drawings of proposed Project.
9. Material list.
10. Proof of property Municipal ownership / control for proposed Project location.
11. Proof of matching funds. (Must submit within 30 days of recommended grant award.
appropriation approved by municipality or by agreement for private funding /donation.
may be reassigned to another applicant.)
"Public Art Improves Our Community" Matching Grant
Proof includes
If unable, the grant
page 3 of 7
July' 31, 2006
August, September, October 2006
February 28, 2007 — 5:00 p.m.
March 22, 2007
Mav 2007
2007
Grant announced
Public Art 101 Workshops (non - mandatory, schedule below)
Deadline — Grant Application submittals
Finalists selected and notified
Recommendation submitted to
Board of County Commissioners for approval
Contract Execution and "Notice to Proceed"
Applicants selected for funding must enter into a grant agreement with the Board of County Commissioners,
the form of the sample contract is available for review prior to submittal of grant. Grant funds may only be used
to reimburse expenses that occur after execution of the grant agreement. The Project needs to be completely
developed, permitted as appropriate, and completed within 18 months of grant award.
"Public Art Improves Our Community" Matching Grant
page 4 of 7
r
All applicants for the "Public Art Improves Our Community" matching grants are encouraged to attend the
workshops. While attendance is not mandatory, it is recommended and all applicants are encouraged to
participate. Workshop content was developed to educate applicants and facilitate the development of Public
Art Droiects.
All sessions are open to art administrators, artists, municipal staff, elected officials, public art advisory
board /committee members, design professionals and anyone else interested in Public Art.
Botanical Garden. Auditorium, 531 N. Military Trail, West Palm Beach
E. Hutchenson Agricultural Center Exhibit Hall B, 559 N. Military Trail, West Palm Beach
RSVP for workshops to E/ayna Toby Singer, Art in Public Places Administrator, .via email
(cD-pbcgov.com or phone at (561) 233 -0235.
ust 9`" - 10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7 :30 p.m. @ Ag. Center
This "nuts and bolts" workshop introduces the detailed process of developing a "Call to Artists," one of
the first steps in defining a Public Art project. We'll review national "Call to Artists" samples and discuss
key elements as outlined in the "Call to Artists Resource Guide, published by the Public Art Network of
the Americans for the Arts.
Sep i ember 13`" - 10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7:30 p.m. @ Ag. Center
Participants will learn the specifics of how a public art project is facilitated - from the selection process,
to the collaboration of the artist with project managers, architects, and engineers, through contract,
design, fabrication, and ultimately project completion. Similarities and differences between studio and
public art will be explored. Types of durable materials and related maintenance concerns will also be
addressed.
PUBLIC ART: COMMUNITY OPPORTUNITY
September 20" - 10:00 a.m. -12:00 noon @ Ag. Center OR 5 :30 -7:30 p.m. @ Ag. Center
• Join us for this virtual tour of model permanent and temporary public art projects in local; regional and
national venues. Featured projects were selected for the prestigious Americans for the Arts "2006
Public Art Year in Review" which highlights the most innovative and exciting public art projects
completed in the past year.
"PUBLIC ART IMPROVES OUR COMMUNITY" Q & A SESSION
October 4` - 10:00 a.m. -12:00 noon @ Ag. Center OR 5 :30 -7:30 p.m. @ Ag. Center
You've heard the saying, "There are no stupid questions" well, it's true! Bring your questions about the
"Public Art Improves Our Community" matching grant application, and we'll provide the answers. For a
copy of the grant program description and application, visit www.pbcgov.com /fdo /art - Click on "Call to
Artists" at the top of the home page.
"Public Art Improves Our Community" Matching Grant page 5 of 7
I
r
"Public Art Improves Our Community" Matching Grant Application
ADMINISTRATIVE INFORMATION
Proiect Title:
Contact Person: Contact Title:
Contact Agency:
Artist(s) Name:
Contact Mailing Address:
City: Zip:
Contact Phone: Contact E -mail:
1. Amount of Grant Request: Total Project Cost:
Amount of Matching Funds:
2. Describe the specific source of the matching funds:
3. Funding source for long -term Project maintenance:
4. Proposed Project location: (please enclose photos of location)
Describe Project location, nearest cross streets, facility type and property use.
5. Estimated Project Start Date: Estimated Project Completion Date:
Project Budget
Provide a proposed budget indicating how grant funds will be utilized and where the matching funds will be
allocated.
CATEGORY OF EXPENDITURE
AMOUNT
MATCHING FUNDS
Design (maximum 10% of Project budget)
$
$
Fabrication
$
$
Installation
$
$
Other
$
$
TOTAL REQUESTED
$
$
TOTAL GRANT AGREEMENT
$
"Public Art Improves Our Community" Matching Grant page 6 of 7
CITY OF
By:
Mayor
Name (Type or Print)
"Public Art Improves Our Community" Matching Grant page 7 of 7
tF I
l
From: Marilyn Spungin [mailto:mspungin @hotmail.com]
Sent: Thursday, September 28, 2006 4:49 PM
To: Angela Wong
Subject: Priority list of locations for AIPP
Dear Angela, I am forwarding my priority list per your request.
Since J will be, out of the country during the next meeting, I am
also including a few of my thoughts on this matter.
1. New plaza to be developed by CityHall
2. Recreation center (Park area by aquatic center)
3. Sports fields (129 13, 14)
4. Tennis center
5. PGA National Park
It is my belief that the most significant artwork should be located
in the new plaza. In the event that a cultural center will
eventually be built, an art project in keeping with that theme
would be most appropriate.
I would also like to suggest some type of interative sculpture
which involves water (similar to Millenium Park in Chicago, but
on a small scale). The ideal place for this would be a location by
the aquatic center, where children would already be in bathing
suits.
Due to the large numbers of parents and children who utilize the
athletic fields, 1 believe a themed artwork relating to sports
would be very appropriate and appreciated.
PGA National Park has many open spaces, but my concern is the
far western location and the semi- private access to Ryder Cup
Blvd.
I am sorry to be missing the meeting, and trust that it will be
productive.
Yours truly,
Marilyn Spungin
Please advise me of your receipt of this email.
CITY OF PALM BEACH GARDENS
ART IN PUBLIC PLACES ADVISORY BOARD.
Agenda Cover Memorandum
Date Prepared: October 05, 2006
Meeting Date: October 17, 2006
Petition No. AIPP- 06 -01= 000012
Subject / Agenda Item:
4: Petition AIPP- 06 -06- 000012: Art in Public Places - Gardens Station
Recommendation to City Council: A request by Lucy Keshavarz, on behalf of PGA
Development Association, Inc., for approval of the public art for the Gardens Station Mixed -Use
Planned Unit Development (PUD), generally bounded by the RCA Center PUD to the north,
Loehmann's Plaza to the west, the Hilda Flack Interiors and Hampton Inn properties to the south,
and the FEC Railway to the east.
[ X J Recommendation to APPROVE
[ ] Recommendation to deny
Reviewed by:
Originating Dept.:
FINANCE: NA
AIPP Board Action:
Planning Manager:
Growth Management:
[. ] Rec. approval
Project
Costs: $ NA
[ ] Rec. app. w/ conds.
Manageac
Total
[ ] Rec. Denial
Brad Wiseman
Richard J. Marrero
"- [ ] Continued to:
City Attorney:
Planner
$ NA
Current FY
Christine Tatum
Funding Source:.
Development Compliance
Manager:
[ ]Operating
[X ] Other NA
Bahareh Wolfs, AICP
Growth Management
'strator:
Budget Acct. #:
Advertised: NIA
Attachments:
Ad
• Project Narrative
Date:
Paper'
• Graphic Illustrations
• Site Plan
Kara Irwin, AICP
• Artist's Resume
[X] Not Required
[ ] None
Approved by:
City Manager:
,Affected parties:
[ ] Notified
Ronald M. Ferris
[X] Not Required
' = Date Prepared: October 5, 2006
Meeting Date. 17, 2006
Petition AIPP- 06 -01- 000012
BACKGROUND
'On December 16, 2004, the City Council adopted Ordinance 43, 2004 and Resolution
217, 2004 providing for a rezoning and master plan approval for the Gardens Station
Mixed -Use Planned Unit Development (MXD/PUD). Gardens Station consists of two (2)
buildings containing a total of 15,075 square feet of general commercial use, 17,550
square feet of medical office use, 47,200 square feet of professional office use, and 2,500
square feet of financial use.
DISCUSSION
The art consultant for the owner of the property, Lucy Keshavarz, met with the Art in
Public Places Advisory Board for an artist's portfolio review. and "theme" workshop on
April 19, 2005. Two art- concept workshops were later held on January 17, 2006 and July
18, 2006 for further input and discussion from the Board. Two "Flagbenches" carved
from brick placed across from one another are selected to be proposed for the public art
for this project. These benches are approximately eight (8) feet long by four (4) feet high
and are located adjacent to RCA Center Drive.
PROPOSED LOCATIONS FOR ART
The applicant is proposing one (1) location for the public art:
1. The two "Flagbenches" are placed across from one another and oriented between.
the Gardens Station East building and the adjacent RCA Centei Drive.
The proposed location is consistent with Land Development Regulations Section 787
261(b)(5) as follows:
• Visibility: The proposed public art location is visible to both internal and external
pedestrian and vehicular traffic. .
• Planning Integration: Again, the' proposed public art locations are highly visible
and serve as integral components of the proposed development.
• Landscape Integration: The landscaping has been designed to complement the
proposed art location and will serve to "frame" the proposed "Flagbenches"
against the Gardens Station East building.
• Lighting: All proposed public art will be tastefully lit in an unobtrusive manner
through the use of up- lights.
N
Date Prepared: October 5, 2006
Meeting Date: October 17, 2006
Petition AIPP- 06 -01- 000012
ART IN PUBLIC PLACES ADVISORY BOARD
As a result of the two art- concept workshops, the Art in Public Places Advisory Board
raised the following concern regarding the public art selection. Some Board members
were concerned that US Veterans may be offended by someone leaning or sitting on a
representation of the United States Flag. The applicant stated that the developer's father is
a Veteran and saw no problem with the design. Furthermore, he actually felt that in- the
eyes of Veterans one does lean on the Flag as a symbol of strength and freedom.
STAFF RECOMMENDATION
Staff is recommending approval of the proposed location of the public art for the Gardens
Station Mixed -Use Planned Unit Development (PUD) with the following conditions of
approval:
The applicant shall be responsible for the maintenance of the works of art, and
such maintenance responsibility shall be reflected in the POA documents.
(Planning and Zoning)
2. The applicant shall submit digital photographs of the installed artwork within_
sixty (60) days of completion. (Planning and Zoning)
Prior to the issuance of the building permit for the installation of the artwork, the
applicant shall submit a copy of its corporate logo and any mission statement of
its organization, with authorization for the City to use such information in future
publications. Prior to the issuance of the building permit, the applicant shall also
submit to the City an unlimited, perpetual, non- exclusive, royalty -free,
irrevocable ownership rights in any trademark, service mark, or trade dress rights
regarding the artwork, pursuant to a license that shall be approved by the City
Attorney. City approval of the artwork shall be deemed to be a grant of the artist
for authorization by third parties to review and reproduce documents provided by
the artist to the City which are deemed to be public records pursuant to public
record laws of the state. (Planning and Zoning)
4. Graffiti -proof spray -on paint shall be utilized on all stucco areas - of the
"Flagbench" artwork. (Planning and Zoning)
The applicant shall install the public art by August 30, 2007, with a one -time
three -month time extension granted by the Growth Management Administrator,
with adequate justification demonstrated by the applicant. In the event the public
art is not installed by the timeline set forth in this condition, the City shall have
the option to withdraw the public art escrow for the project and deposit said
monies into the Art in Public Places Fund. (Planning and Zoning)
3
Art &
Dear AIPP Advisory Board Members:
Culture
G ro a P , Inc.
October 2, 2006
programming
information for your review and request a positive final recommendation to the City
'n
AIPP ADVISORY BOARD
design and
City of Palm Beach Gardens
consulting
10500 North Military Trail
Palm Beach Gardens, Florida 33410
Re: Gardens Station
Final Submittal
6r, i u r M6
PLANNING & ZONING DIV
Dear AIPP Advisory Board Members:
art & cultural
On behalf of John C. Bills Properties, it is my pleasure to submit the enclosed
programming
information for your review and request a positive final recommendation to the City
Council of Palm Beach Gardens for the proposed public art.
design and
consulting
Project review & update:
Gardens Station comprises two buildings; east and west. These buildings are
located directly across from each other on the east and west sides of RCA Center
Drive one block north of RCA Blvd. The combined art budget for Gardens Station is
a total of 51,426.00
An artist portfolio review and public art "theme" workshop was conducted
with the AIPP Advisory Board on April 19, 2005. After reviewing the work and
resume of sculptor /architect Charles S. Partin the Board was positive in their
discussion and agreed he was a good choice. Mr. Partin carves brick to create a variety
of stand alone sculptures as well as high and low relief work. It seemed the Board was
both intrigued and excited by the medium and work of this artist. Also discussed with
the Board was the developer's directive to commission work with a patriotic theme
and in a realistic style. Two art concept workshops were held with the AIPP Advisory
Board on January 17, 2006 and July 18, 2006 for input.
As a result of input from the Advisory Board to the developer's team, the
following work is being proposed: Two "Flagbenches" made of carved brick placed
across from one another and perpendicular to and between the Gardens Station East
building and the adjacent RCA Center Drive.
There was concern by the Advisory Board members that some people, in
particular US Veterans may take offense to a person leaning on a representation of the
66 St. James Drive
US Flag. The developer's father is a Veteran and said he saw no problem with this
Palm Beach Gardens
design. Actually he felt that in the eyes of Veterans one does lean on the Flag as a
Florida 33418
Phone /fax: (561) 622 -9892
symbol of strength and freedom.
CITY OF PALM BCH GQNS
6r, i u r M6
PLANNING & ZONING DIV
2
As you will see from the enclosed images of the model, Mr. Partin has done a
wonderful job of creating the realism of the United States Flag on the back of the
bench while at the same time giving the bench a very elegant shape and design at
every angle. He has captured the fluid movement of a flag as it would float, curl and
dance in the wind.
The bench will measure 8 feet wide by 3.5 feet deep. The height of the seating
portion of the bench is 18 inches high with the height of the back and arm portions
varying between 28 inches to 48 inches off the ground.
The structure will be as previously indicated; include steel reinforced, poured
concrete foundations, a single wyth of concrete backup and brick both on the back and
on the back support of the front side of the bench. Engineering drawings will be
provided to the city prior to the request for a building permit.
Budget.
Below is the estimated budget breakdown at completion of this AIPP project-
Charles S. Partin (cost of benches & design fee) $ 39,000
Arts consulting fee $ 7,714
Art specific landscape/hardscape design & materials $ 5,000
Foundation and structural work $ 3,000
Engineering $ 4,000
Lighting $ 3,000
Total estimated AIPP costs $ 61,714
Timing:
The development orders on this project state that the AIPP must be installed
prior to a CO being issued. The buildings are expected to be ready for CO in January
2007. However, due to several factors, the benches will not be ready in time and we
are requesting an extension that would allow the CO to be issued prior to the
completion of the AIPP portion of this project. Mr. Partin must create these benches
at a brick yard and the one he is established with is in the state of Nebraska. Due to
Nebraska climate, the artist is able to carve only in the spring and fall months of each
year. Please see tentive timetable below-
October 2006
November / December 2006
End of May through July 2007
August & September 2007
November 30, 2007
Documents enclosed.
approval by AIPP Advisory Board
approval by City Council
carving benches (six weeks per bench)
bricks are dried, fired, packed & shipped
installation complete
Enclosed you will find the following documents for review-
* Images of clay model that include dimensions
• Two renderings that include images of benches
Material / color board for buildings
3
• Color sample for brick pavers in pedistrian areas
• Landscape / site plan that indicate location of benches & lighting
• Landscape plant list
• Resume for Charles S. Partin
• Examples of Charles S. Partin's work
I plan to also bring material samples to the meeting on October 17 for your
review.
Thank you for your time and assitance in this project. I look forward to
meeting with the members of the AIPP Advisory Board to discuss the public art for
Gardens Station.
Sincerely,
/T116 —
Lucy M. F. Keshavarz
Arts Consultant to John C. Bills Properties
Enclosures
"Flagbench"
8' long x 3.5' deep x 28" to 48" high
Carved Brick
Charles Sharrod Partin, sculptor & architect
clay model
18"
,w
"Flagbench"
8' long x 3.5' deep x 28" to 48" high
Carved Brick
Charles Sharrod Partin, sculptor & architect
clay model
a
r
28" to 48"
Gardens Station East
Rendering which indicates placement and massing of benches at center entrance.
NOTE: please see sample pictures of brick used for benches and brick pavers (ground) for understanding of color
please see landscape / site plan for landscape placement and material detail
Gardens Station East (enlargement)
Rendering which indicates placement and massing of benches at center entrance.
NOTE: - please see sample pictures of brick used for benches and brick pavers (ground)
for understanding of color
-please see landscape / site plan for landscape placement and material detail
Glass
1 Kvnar 500 Finish:
Terra Cotta
Stone Veneers
2 Desert Vista
7773
3 Desert Sunset
7773
6 Snow Ballet
8690
FrostN TotTee
7770
4 Pale .Adobe
7772
Gardens Station
Brick Paver Sample
Used on ground in pedestrian areas
Gardens Station East Building
Landscape Plant Key
SYM BOTANICAL NAME COMMON NAME SIZE SPACING REMARKS
CANOPY / ORNAMENTAL TREES
GAR
GARCIVIA SPICATA
GAP CINIA TREE
4' -5' O.A., 2' C.T.
A.S.
MATCHED, SPECIMEN
LI
LAGERSTROEMIA INDICA "TUSCARORA"
JCREPE MYRTLE 'RED'
8!-10'0.A. # 30 GAL
A.S.
FULL CANOPY LIMB -UP 3'
U
LIGUSTRUM LUCIDUM
I LIGUSTRUM TREE FORM
8' O.A. /8' SPRD.
A.S.
FULL CANOPY, LIMB UP 4', MULTI -STEM
VS*
QUERCUS VIRGIMANA
ISPECIMEN LIVE OAK
18 k 6', 6" CAL.
A.S.
FULL CANOPY, 5' C.T. MIN., CHARACTER SPECIMEN
PALMS
CH
CHAMAEROPS GUMILIS
EUROPEAN FAN PALM
G -8' O.A.MULTI
A.S.
LIMB UP 3'
PEAT
PTYCHOSPERMA ELEGANS
ALEXANDER PALM
14-16'0.A.
A.S.
FULL & THICK, SINGLE STEM
PEA2
PTYCHOSPERMA ELEGANS
ALEXANDER PALM
14-16'0.A.
A.S.
FULL & THICK DOUBLE STEM
PR
PHOENIX ROEBELENII
PYGMY DATE PALM
6' O.A.TRIPLE
A.S.
FULL CANOPY, 3' C.T. MIN.
RE*
ROYSTONEA ELATA
FLORIDA ROYAL PALM
V GREY WOOD
A.S.
FULL, STRAIGHT TRUNK, MATCHED
LARGE SHRUBS ACCENTS
BMT
CORDYLINE FRUTICOSA 'BLACK MAGIC'
BLACK MAGIC
#7 40" OA
A.S.
FULL, 'EXCELSA'
BW
BUXUS
BOXWOOD
#3
A.S.
FULL & THICK
CL
CRINUM AUGUSTUM ' UEEN EMMA'
RED CRINUM LILY
#15 36" x 36"
4'0.C.
FULL & THICK
CLR
CLUSIA ROSEA
PITCH APPLE
#7
A.S.
FULL & THICK
MED. SHRUBS / GROUNDCOVERS / VINES
ANNI
ANNUALS
SEASONAL ANNUALS
4" POTS
9" O.C.
IMPATIENS - WINTER, BEGONIAS- SUMMER SELECTED BY LANDSCAPE ARCHITECT
ANN2
ANNUALS
SEASONAL ANNUALS
4" POTS
9" O.C.
IMPATIENS- WINTER, BEGONIAS- SUMMER SELECTED BY LANDSCAPE ARCHTTECT
EU
EUPHORBIA MILII 'ROSY' PIN
DWF, CROWN OF THORNS
#3, 12"x12"
18" O.C.
FULL, 'EXCELSA'
FG
FICUS MAC ROPHYLLA 'GREEN ISLAND'
GREEN ISLAND FICUS
#3 12"x12"
2'0.C.
FULL & THICK
IV*
ILEX VOMITORIA
DWARF YAUPON HOLLY
#3, 12"x12"
2'0.C.
FULL & THICK
IM
TRACHELOSPERMUM ASIATICUM 'MINIMA'
JASMINE MINIMA
#3,12 "X18"
2' O.C.
FULL & THICK
PD
PODOCARPUS MACR. 'PRINGLES' OR'META'
DWARF PODOCARPUS
#3,1'x1.5'
12'0.C.
FULL & THICK
PSX
PHILODENDRON 'XANNADU'
ISCHEFFLERA
IPHILODENDRON
#3,1.5x1.5'
2.5' O.C.
FULL
SAV
ARBORICOLA 'VARIEGATA'
IDWARF VARIEGATED SCHEFFLERA
#3,1.5x1.5'
2.5'0.C.
FULL & THICK
RESUME
Charles Sharrod Partin
EDUCATION
Charles Partin studied with Bauhaus trained sculptor Fredriech Holschou and received his B.F.A. in
sculpture, and a minor in Art History, from Florida State University.in 1965. He then spent five more
years at the University of Florida, where he received his B.A. in architecture in 1971. i
CAREER
- For over 25 years Mr. Partin was sole proprietor of a successful architectural practice in Pasco
County, Florida designing award wining schools, homes, office buildings and over 50 church
projects. He retired in 1995 to devote all of his time to his sculpture career.
- For twenty two years, he served on the national board of directors for the Interfaith Forum for
Religion, Art and Architecture. For five years he served as a national design consultant for the
Disciples of Christ, working on projects as varied as the renovation of a 100 year old Seattle
church to helping a Miami church recover from Hurricane Andrew. I
BRICK MURALS INCLUDE
- An 18'X24' water wall for Cavalier Square, a New Port Richey, Fl. city park. Mr. Partin, as
architect for the park, designed the huge wall as a stage proscenium
- A 16'x14' mural for the new auditorium of P.K. Yonge developmental school, the University of
Florida. The Piece was commissioned by the Art in State Buildings Program of the .State of
Florida.
- A 4'x28' indoor residential mural which abstracts quaking aspens. Privately commissioned in
Silverthorne Colorado.
- A 6' foot high statue of "Hanuman, Lord of the Winds" for the :Sivananda Yoga A_ shram, Val
Morin, Quebec.
- Two exterior murals for "The Village of Coloroc," apark -like arrangement of .3/4 scale brick
facades designed by Mr. Partin to display brick for Coloroc Brick Distributors, Tampa. One of
these, a AT Florida landscape, adorns a monumental exterior fire place. The second, which is
a maquette for the afore mentioned water wall, is an operating fountain.
- A 5'x5' abstract fireplace mural for a private residence, New Port Richey, Fl.
- Numerous "temples" and pagoda -like fountains which grace ponds and gardens throughout the
country. 1
- Design and rendering of a 12' obelisk mural for West Palm Beach -Community Center.
- A 9'x 20' landscape mural, for a private Tampa community, depicting the varieties of local
Florida flora. I
- A 16'x4' sculpted sign, for a private Tampa community, based on a three dimensional spiral.
- Selected as finalist for a 90' carved serpentine wall- Chapel Hill Aquatic Center- selection not
yet determined.
Mr. Partin produces his larger brick murals at the mural studios of Endicott'Brick Company,
Endicott, Neb. and at Carolina Ceramics, Columbia S.C.
As a RAKU ceramic artist, he has exhibited in art shows and galleries in Florida, California,
Colorado, Arizona, New Mexico, Pennsylvania, South and North Carolina, and Quebec. He has had
one man shows at the Pottberg Library, New Port Richey, Fl., The Pasco College Gallery ; Dade City,
Fl., LYA gallery, SantaFe N.M., and the Pasco Art Center, Holiday, Fl. He has - exhibited lin numerous
group shows with the Exhibiting Society of Artists, St. Petersburg, FL.
I
j
The ancient art of carved brick sculpture is a
remarkable marriage of art and architecture and is
a medium which offers many advantages to your
projects:
• The sculptures are comprised of actual building
brick and thus are both physically and visually
enduring.They are maintenance free and maintain
their beauty as they age.
• Lettering of any size can easily be designed into
a mural so as to make verbal statements which
speak to the communities heritage . Letters can be
carved and stained with oxides to make them
stand out from the piece.
• Because the material is carved and manipulated
while still in its natural clay state the plasticity of
clay allows for fine detail; yet it encourages the
freeness of expression inherent in clay.
• Brick sculpture is a unique medium.There are
less than 100 brick artists carving in this country,
• The sculpture is made up of small individual
modules, each with its own subtle shading and
thus presents its subject matter in an incomparable
con text.
• Lettering of any size can easily be designed into
a mural so as to make verbal statements which
speak to the communities heritage . Letters can be
carved and stained with oxides to make them
stand out from the piece.
• Brick sculpture is competitive in price with other
one -of -a -kind art pieces; far below the cost of
bronze, steel or carved stone. Murals or
reestanding sculptural pieces range between $150
and $300 per square foot.
Tme StudloS of 14.
CHarLeS sHarrai Part,N
aremitect
SCULPtor
i
Carver of MONUMeNt& BrieK ScULPtUreS
i
7335 CaNdLeu91ft (;Wrt ,
NOW Pa"t Richey, FL. 3"4652
727 942 9591
i;'4ilk
r.
6N 6
AN
Facilities Development &
Operations Department
ART IN PUBLIC PLACES
3200 Belvedere Road
Building 1169
West Palm Beach, FL 33406
Telephone: (561) 233 -0235
Facsimile: (561) 233 -0206
www.pbcgov.com/fdo /art
Palm Beach County
Board of County
Commissioners
Tony Masilotti, Chairman
Addie L. Greene, Vice Chairperson
Karen T. Marcus
Jeff Koons
Warren H. Newell
Mary McCarty
Burt Aaronson
County Administrator
Robert Weisman
An Equal Opportunity
AfrmativeAetion Employer"
To: Municipal Managers, Public Art Staff, Advisory Committees
From: Palm Beach County Art in Public Places Program
Elayna Toby Singer, Administrator 0
Re: "Public Art Improves Our Community"
Matching Grant Opportunity
Date: July 28, 2006
Palm Beach County's Public Art Committee recognizes the crucial
role that governments and artists play in enhancing the aesthetic
qualities. of society.
To this end, the "Public Art Improves Our Community"
matching grant supports collaborative projects between artists
and communities and aims to be a catalyst for private and
governmental support of public art on publicly owned property
throughout Palm Beach County.
Matching grants are available to municipalities, which will act as
the fiscal agent, in partnership with artists. In addition to providing
fiscal support for municipal public art projects, the County is
offering a series of "Public Art 101" educational workshops to
facilitate municipalities' and artists' participation in the public art
process.
Grant application deadline is November 30, 2006 - 5:00p.m.
For more information, please .see the enclosed matching grant
program description and application, as well as flyers for the
workshops. Feel free to reach me at (561) 233 -0235 with
questions after you've reviewed the enclosed materials.
look forward to supporting your efforts to create more Art in
Public Places throughout Palm Beach County.
C: Tony Masilotti, Chair and Members of the Board of County
Commissioners (w /o attach)
Robert Weisman, County Administrator
Audrey Wolf, Director Facilities Development & Operations
Palm Beach County Public Art Committee
Jamie Titcomb, Executive Director League of Cities
Axe,
° PALM BEACH COUNTY
r .t "Public Art Improves Our Community"
OR Q+ MATCHING GRANT PROGRAM DESCRIPTION & APPLICATION
Program Description
Palm Beach County's Public Art Committee recognizes the crucial role that governments and artists play in
enhancing the aesthetic qualities of society. The "public Art Improves Our Community" matching grant program
supports collaborative projects between artists and communities and aims to be a catalyst for. private and
governmental support of public art on publicly owned property throughout Palm Beach County.
The Palm Beach County Board of County Commissioners, through its Public Art Committee, is issuing a
request for proposals to municipality / artist(s) teams to design, fabricate and install public art that :
complements public buildings, parks and /or plazas; creates a sense of place; enhances community identity
and improves the design quality of public infrastructure in outdoor locations.
The County's Public Art Committee recognizes the crucial role that governments and .artists play in enhancing
the aesthetic qualities of society. This grant program supports collaborative projects between artists and
communities and aims to be a catalyst for private and governmental support of public art on publicly owned
property throughout Palm Beach County.
Qualified Applicants
Municipality located within Palm Beach County, in partnership with an artist(s)..
Application Deadline
To be considered for grant funds, applicants must submit the attached application, along.with submittal
materials to Palm Beach County Art in Public Places, 3200 Belvedere Road, Bldg. 1169, West Palm Beach, FL
33406 by November 30, 2006 at 5:00 p.m. Applications must be mailed or delivered; applications submitted
by facsimile transmission will not be accepted.
Eligible Expenses
Funds from this grant may only be applied toward the actual costs incurred for the public art.project. No part of
this grant shall be used for project administration /overhead or for costs associated with the preparation,
submission or presentation of the funding application. Proposed project budgets should cover all costs
associated with the project including the artist's design fee, other consulting fees such as structural .
engineering or material testing, permit fees, insurance to cover the scope of the project, materials, models,
fabrication, transportation, shipping, installation; travel to and from site, per diem expenses, project
documentation, land acquisition /leasing costs and a contingency to cover unexpected expenses. Certificates of
insurance must be provided to verify required levels of General Liability, Auto and Worker's Compensation
Insurance outlined in the Grant Agreement.
Funds cannot be awarded retrospectively. Projects must be timetabled to start after the "Notice to Proceed" is
issued by Palm Beach County.
Cash Match Requirement
Grants are available to municipalities, which will act as the fiscal agent, in partnership with artists.
Palm Beach County will award up to $100,000 in matching public art grants on a reimbursement basis.
Applicants must apply for a $10,000 minimum award. Applicants must demonstrate a one hundred (100 %)
cash match. Proposals must be approved by the municipality and snatching funds must be appropriated.
Matching funds may be provided to municipality through private underwriting. The municipalities of Belle
Glade, Pahokee, and South Bay only have to demonstrate a 75% cash match.
"Public Art Improves Our Community" Matching Grant page 1 of 7
Program Goals
• To make public art a more visible part of our community.
• To increase public awareness of, and participation in the creation of public art in our community.
• To foster collaboration between municipalities and artists.
To broaden the understanding of how the arts can benefit a community.
• To develop artistic venues which attract both residents and tourists.
• To mentor municipalities in public art project development and administration.
Minimum Criteria
1. Proposed public art project must be submitted by a qualified Applicant.
2. Project must be located on property owned by the Applicant or on property that the Applicant has secured
through perpetual easement and allows for this use. The Applicant will be required to submit proof of
ownership with the Grant Application.
3. Applicant must fund at least fifty percent (50 %) of the total project cost.
4. The project should be developed as a place - specific installation which responds to the characteristics of
the particular location, such as the history, physical environment and diversity of the people within the
community.
5. The project should have a clear benefit to and involvement of the community.
6. The project should support artistic excellence, be of high quality and created by qualified artist(s).
7. The proposed public art must be sited in a location that is physically accessible to all people.
8. Applicant must be able to provide continuous monitoring and maintenance of Project, during and after
installation.
Qualification Materials
The following qualification materials shall be submitted along with the completed Grant Application,
1. Describe in detail the proposed public art Project, including how the Project addresses the goals and
criteria and how the Project will be monitored and maintained by the Applicant. (Limit 2 pages)
2. Provide a proposed Project schedule from "Notice to Proceed" through "Ribbon Cutting." Total Project
timeline not to exceed 18 months.
3. Organizational Chart of Team - Briefly describe the services the team members will provide.
4. Resumes — A current resume for artist(s).
5. References — Provide three verifiable references for the artist(s) from projects of a similar scale completed
in the last eight years. Please include name, address, telephone number and e-mail address for each
reference.
6. Up to a total of 10 images representing at least two different public art projects by the artist(s) in the past
six years. Only submit images of projects that have been realized. Images of proposals, models or
computer generated images will not be reviewed. Submit slides OR digital images in the following formats:
SLIDES: Slides must be presented in a 9" x 11" plastic slide sheet. Each slide must be labeled
with artist's name, numbered according to the annotated image list (see #7), and marked with
indication of top and front.
DIGITAL IMAGES: Images should be sent on virus -free PC- compatible CD -ROM in .jpg file
format. Each file should be named with artist surname and image number to correspond with
the annotated image list (see #7). Maximum image size is four inches by five inches and 96 dpi.
7. An annotated image list identifying slides /digital images by number, artist name, title of work/project,
location of project, major materials used, dimensions, project timeline (from contract to completion),
budget, name of commissioning agency, Project Manager's name and phone number, and commissioning
agency's goals for the project.
"Public Art Improves Our Community" Matching Grant page 2 of 7
8. Concept Drawings: Up to four drawings to define proposal and design concepts. Please submit drawings
on 8 W x 11" paper. If drawings are in color, please supply 15 color copies of each, otherwise drawings will
be reproduced in black and white for panel review.
9. Material List: A list of proposed materials to be used to design, fabricate and install the Project.
Judging Criteria
POINTS
CRITERIA
25
Artistic merit of proposed design and quality of materials. Artists qualifications,
25
Meets program goals and criteria. Ability to complete the ro'ect.
20
Benefit to and involvement of the community; design reflects community
characteristics.
10
Location is highly visible to the public and is accessible to people with disabilities.
5
Ability to provide long-term maintenance of the public art project.
5
Project includes a public outreach /education component.
Application Processing & Awarding
Applications will be reviewed by Palm Beach County Art in Public Places staff for general compliance with
grant criteria to determine eligibility. The Public Art Committee will constitute the selection committee and will
meet to determine the final grant awards based on the judging criteria - listed above. Projects will be funded by
order of ranking until all available funding is encumbered. The Public Art Committee's grant award
recommendations will be submitted to the Board of County Commissioners for approval.. Grant agreements
will be mailed to successful applicants for the appropriate signature and should be returned to the County Art in
Public Places Administrator. NOTE: Applicants are advised that from the date, release of this Grant
Application until award of the grant funds, no contact with County personnel related to this Grant
Application or Selection. Committee members is permitted, except as authorized by the Art in Public
Places Administrator and /or in conjunction with scheduled Applicant activities. Any such
unauthorized contact shall not be used as a basis, for responding to this Grant Application, and may
result in the disqualification of the Applicant's submittal. Applicants are further advised that the "Palm
Beach County Lobbyist Registration Ordinance," Ordinance 03 -018, as amended by Ordinance 03 -055,
prohibits an Applicant or anyone representing the Applicant from communicating with any
Commissioner or Commissioner's staff, or any employee authorized to act on behalf of the
Commission, regarding its application, i.e. a "Cone of Silence." The "Cone of Silence" is in effect from
the date /time of the deadline for submission of the application and terminates at the time the Board of
County Commissioners awards the grant funding or otherwise takes action which ends the solicitation
process.
Submittal Checklist
The following qualification materials shall be submitted along with the completed Grant Application. See
"Qualification Materials" section above for detailed description of each item listed below.
1. Project description.
2. Proposed Project schedule.
3. Organizational chart of team
4. Resumes.
5. References.
6. Images of past projects.
7. An annotated image list.
8. Concept drawings of proposed Project.
9. Material list.
10. Proof of property Municipal ownership / control for proposed Project location.
11. Proof of matching funds. (Must submit within 30 days of recommended grant award. Proof includes
appropriation approved by municipality or by agreement for private funding /donation. If unable, the grant
may be reassigned to another applicant.)
"Public Art Improves Our Community" Matching Grant page 3 of 7
Estimated Award Timeline
July 31, 2006
August, September, October 2006
November 30, 2006 — 5:00 p.m.
December 14, 2006
January 2007
February 2007
Grant announced
Public Art 101 Workshops (non- mandatory, schedule below)
Deadline — Grant Application submittals
Finalists selected and notified
Recommendation submitted to
Board of County Commissioners for approval
Contract Execution and "Notice to Proceed"
Grant Agreement
Applicants selected for funding must enter into a grant agreement with the Board of County Commissioners,
the form of the sample contract is available for review prior to submittal of grant. Grant funds may only be used
to reimburse expenses that occur after execution of the grant agreement. The Project needs to be completely
developed, permitted as appropriate; and completed within 18 months of grant award.
"Public Art Improves Our Community" Matching Grant page 4 of 7
Public Art 101. Workshops
All applicants for the "Public Art Improves Our Community" matching grants are encouraged to attend the
workshops. While attendance is not mandatory, it is recommended and all applicants are encouraged to
participate. Workshop content was developed to educate applicants and facilitate the development of Public
Art projects.
All sessions are open to art administrators, artists, municipal staff, elected officials, public art advisory
board /committee members, design professionals and anyone else interested in Public Art.
Workshop Locations
Mounts Botanical Garden Auditorium, 531 N. Military Trail, West Palm Beach
Clayton E. Hutchenson Agricultural Center Exhibit Hall B, 559 N. Military Trail, West Palm Beach.
Please RSVP for workshops to Elayna Toby Singer, Art in Public Places Administrator, via email
esinaer(a?pbcgov.com orphone at (561) 233 -0235.
DEVELOPING A "CALL TO ARTISTS"
August 9 -10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7:30 p.m. @ Ag. Center
• This "nuts and bolts" workshop introduces the detailed process of developing a "Call to Artists," one of
the first steps in defining a Public Art project. We'll review national "Cali to Artists" samples and discuss
key elements as outlined in the ''Call to Artists Resource Guide," published by the Public Art Network of
the Americans for the Arts.
THE PUBLIC ART PROCESS
September 13 -10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7:30 p.m. @ Ag. Center
• Participants will learn the specifics of how a public art project is facilitated - from the selection... process,
to the collaboration of the artist with project managers, architects, and engineers, through contract,
design, fabrication, and ultimately project completion. Similarities and differences between studio and
public art will be explored. Types of durable materials and related maintenance concerns will also be
addressed.
PUBLIC ART: COMMUNITY OPPORTUNITY
September 20 - 10:00 a.m. -12:00 noon @ Ag. Center OR 5:30 -7:30 p.m. @ Ag. Center
• Join us for this virtual tour of model permanent and temporary public art projects in local, regional and
national venues. Featured projects were selected for the prestigious Americans for the Arts "2006
Public Art Year in Review" which highlights the most innovative and exciting public art projects
completed in the past year. i
"PUBLIC ART IMPROVES OUR COMMUNITY" Q & A SESSION
October 4` -10:00 a.m. -12:00 noon @ Ag. Center OR 5:30 -7:30 p.m.. @ Ag. Center
• You've heard the saying, "There are no.stupid questions" well, it's true! Bring your questions about the
"Public Art Improves Our Community" matching grant application, and we'll provide the answers. For a
copy of the grant program description and application, visit www.pbcgov.com /fdo /art - Click on "Call to
Artists" at the top of the home page.
'Public Art Improves Our Community' Matching Grant page 5 of 7
"Public Art Improves Our Community" Matching Grant Application
ADMINISTRATIVE INFORMATION
Project Title:
Contact Person:
Contact Agency'.
Artist(s) Name:
Contact Mailing Address:
Contact Title:
City: Zip:
Contact Phone: Contact E -mail:
PROJECT INFORMATION
1. Amount of Grant Request: I Total Project Cost:
Amount of Matching Funds:
2. Describe the specific source of the matching funds:
I _
3. Funding source for long -term Project maintenance:
4. Proposed Project location: (please enclose photos of location)
Describe Project location, nearest cross streets, facility type and property use.
5. Estimated Project Start Date: Estimated Project Completion Date:
Project Budget
Provide a proposed budget indicating how grantlfunds will be utilized and where the matching funds will be
allocated. I
CATEGORY OF EXPENDITURE
AMOUNT
MATCHING FUNDS
Design (maximum 10% of Project budget)
$
$
Fabrication
$
$
Installation !
$
$
Other ;
$
$
TOTAL REQUESTED
i
$
$
TOTAL GRANT AGREEMENT ;
$
"Public Art Improves Our Community" Matching Grant page 6 of 7
ATTEST:
By:
City Clerk
Name (Type or Print)
CITY OF
By:
Mayor
Name (Type or Print)
"Public Art Improves Our Community" Matching Grant page 7 of 7