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HomeMy WebLinkAboutAgenda AIPP 101706AGENDA CITY OF PALM BEACH GARDENS ART IN PUBLIC PLACES ADVISORY BOARD TUESDAY, OCTOBER 17, 2006, AT 5:30 P.M. COUNCIL CHAMBERS I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL: ART IN PUBLIC PLACES ADVISORY BOARD Regular Members Alternates Lee Bickford (Vice Chair) Theodore Thoburn (1St Alt.) Diane Cappella Georgia Heard O'Brien (2nd Alt.) Myra Davis Ellen Dukes William Leizman Linda Oliver (Chair) Marilyn Spungin Also in attendance: Kara Irwin, AICP, Growth Management Administrator Brad Wiseman, Planning Manager /Staff Liaison IV. APPROVAL OF MINUTES 1. September 19, 2006 V. UPDATE BY STAFF LIAISON VI. OLD BUSINESS 1. Grant opportunity update 2. Gardens Station — Recommendation to City Council VII. NEW BUSINESS VIII. ADJOURNMENT ART IN PUBLIC PLACES ADVISORY BOARD September .19, 2006 Minutes The Art in Public Places Advisory Board met on September 19, 2006 in the Council Chambers of the. Municipal Complex, located at 10500 North Military Trail, Palm Beach Gardens, Florida. The Chair and Vice Chair were absent so a motion was made, seconded and passed for William Leizman to serve as temporary Chair for this meeting. The meeting, was -called to, order by temporary Chairperson William Leizman at 5:30 p.m. and opened with the Pledge of Allegiance. I. R611 Call Members Present Myra Davis Ellen Dukes Marilyn Spungin j William Leizman Diane Cappella Georgia Heard O'Brien 2nd Alternate Members Absent Linda Oliver Chairperson Lee Bickford Vice Chairperson Ted Thoburn 1 S` Alternate Liaisons Present Eric Jablin — Councilmember and Council Liaison Brad Wiseman — Planning Manager and Staff Liaison Charlotte Presensky — Recreation Director and Staff Liaison to Advisory Committee Also Present Amy Stepp — Recreation Department II. Approval of the Minutes The Board approved the minutes from the June 22, 2006 meeting in a 6 -0 Vote Myra Davis Ellen Dukes Marilyn Spungin William Leizman Diane Cappella Georgia Heard O'Brien Yes Yes Yes Yes Yes Yes Art in Public Places Advisory Board Meeting Minutes 091906 Page 1 111. Old Business Staff Update - Legacy Place Obelisk and Bascom Palmer Brad Wiseman presented an update and presentation on the Legacy Place Obelisk. The original location was shifted a few feet to the North due to a utility conflict. It was installed in the same general location in the approved plans and is closer to PGA Boulevard. Myra Davis stated that the Board should develop a set of questions that will allow members to gain insight to determine the scale, size, height and location before approval, and how to visualize location from a set of plans. This sculpture originally appeared to be in the middle, front; now it is located way off to the side. Brad Wiseman responded that it comes from reviewing more plans.' Myra Davis stated she thought they had all gained a valuable lesson, the original picture of the, obelisk submitted was a tiny man and the actual scale is not even close to the final product. Brad Wiseman restated that it had to be relocated due to some utility conflict and that it ended up in a better location, more visible. He told members that an amendment had already been added to the code regarding Art in Public Places language on the scale of documents that more accurate depictions had to be submitted for approval. William Leizman noted that due to the landscaping at the Bascom Palmer sculpture would look better on a pedestal. Myra Davis agreed that the sculpture was beautiful, but that the landscaping around it made it look ridiculous and the spirit of the sculpture had been killed. Brad Wiseman stated it had been installed per plans and that it would be at the volition of the developer to shift or move it. William Leizman asked when the benches at Legacy Place would be. ready. Brad Wiseman said he would look into it and report back to the Committee. a f There was a discussion among the members regarding future recommendations and determination. prior to approval of the exact location, the direction the art will be placed, the amount of landscaping and if the art should be placed on a pedestal. IV. Art Impact Fund Angela Wong, Operations Manager, Community Services Department, stated to the committee members that a couple of meetings ago they had been asked to think about how to spend the art impact fund. At the time, $300,000 was available, and now it is up to $400,000. She asked the Committee to begin development of a Capital Five Year Plan to utilize these funds. Eric Jablin and Charlotte Presensky were present to clarify how the Parks and Recreation department developed' their plan and to assist committee members in prioritizing their own plan. Angela Wong distributed maps with tentative locations for future art displays and informed members that Palm Beach County has funds available through the State that provides a 50% matching grant for art. Although applications are available now, the City is going to shoot for next year because the purchasing process takes several months to get a proposal on the table. The City will be targeting the November 2007 deadline. The grant will pay between $10,000 to $100,000 per project. She stressed this would be a great opportunity for members to think about what areas in the City would benefit from having nice pieces of art displayed. Art in Public Places Advisory Board Meeting Minutes 091906 Page 2 Charlotte Presensky, Recreation Director in the Community Service Department, stated that the Recreation Advisory Committee had worked aggressively on their five -year capital improvement plan. Like the Art in Public Places committee, they too have a fund to spend on recreation facilities. Charlotte Presensky stated she was at the meeting tonight to work with this Committee on developing a planning process to set out priorities for their art impact fund, the outlined options that were available and stated the Palm Beach County matching funds were available. You do not `know up front if you will receive the funds, and have to go through the process, deciding what type of art and where you want to place the art. Once that package is together and you know the amount , of dollars needed, the City has to allocate those dollars, then you submit to the County and they in turn tell you if they want to be a partner in funding that project. Essentially, up front, if a piece of artwork costs $50,000 and you've gone through the process, decided the location, recommended the art to the City Council, then application is made to the County and they decide to become a partner, they decide to give you $25,000, this $25,000 can be spent at a later date; on the other hand if the County said no, you would have the project done but would not receive any funds from the County to spend at a later date. Eric Jablin stated that in the past this committee had a feel for what they wanted. Impact fees in the past have been used well. The plaza at City Hall was done to get the building up, and he came to the meeting tonight to speak to the committee about the redesign of the plaza. One of the. major entries to City Hall is through the plaza and he would like to enhance the plaza with artwork. Using the grant program explained by Charlotte, he said the money could be doubled. Eric Jablin ' came to get this Art Advisory Board involved and asked for the committee's input during the next month to get priorities set up for the art impact funds. Charlotte Presensky said the Burns Road facility would also be an excellent location for artwork. Over the next four weeks she asked for a Capital Improvement Five Year Plan to be developed and setting priorities for where artwork is to be displayed. She asked members to visit the locations on the maps and at the next meeting come back with their top five or ten locations during the next five years such as the Plaza, the Burns Road facility, a fire station or a park: At the next meeting those decisions, pinpointing locations could be done, then allocations along with dollars could be built. Within six months a capital plan for putting art in public places will be built. Members were encouraged to also think about designing a cultural facility for artists to work, for performance areas, and for public display of art on loan. Charlotte Presensky said she would like to see her committee and this committee come together and combine their impact fees for use as a cultural facility. Eric Jablin said the City was also looking into using capital funds for these art and cultural purposes with a gathering place for 300 to 400 people. Eric Jablin said there is also $800,000 earmarked for culture and between the impact fees and grant money there are lots of monies 3 available. Charlotte Presensky said that spaces are up for review such as at the Tennis Center just North of Bent Tree for use to develop a cultural facility, and we already own the land. Eric Jablin ` said there is also 82 acres on the books just north of there that the County is looking at for a regional park, and could be a place for a cultural facility. Myra Davis asked if any of the funds could be used for a writer's series. Charlotte Presensky stated ,. that impact fees could not be used for that purpose, but she said a writer's series is something that the Recreation Department could entertain through their special revenue fund. Eric Jablin told members that if they were interested in a writers program, the art council and the recreation Art in Public Places Advisory Board Meeting Minutes 091906 Page 3 program should put together a proposal and he could take it to the Council as a special allocation. Charlotte Presensky said they were working on a Request for Proposal for putting together festivals and activities to utilize the Burns Road campus. This would entail using professional companies that would come in and do an art show or something such as a fly fishing show, something that meets every gambit of the population we serve. She said the first thing they are doing is partnering with the "Chamber of Commerce to do an ArtiGras — Art in the Gardens, with 50 artists there on the first weekend in November on the trail under the oak trees at Burns Road: In` addition; during the holiday season the Recreation department has contracted a .professional arts & crafts company called A Broken Mold to elevate the quality of product on site with about 150 vendors. Charlotte Presensky asked the members to bring back five to ten locations to the next meeting. Amy Stepper updated members about art for the Flyover and said the fabrication of the fourth project is almost complete. The lighting demo showing the structures and the lighting system will be sent to Brad Wiseman to distribute the members. Amy said it looks exactly like the conceptual drawings and is magnificent. It is aimed for the week of October 20, 2006 for delivery and ground breaking; we are awaiting confirmation of that date. Eric Jablin said we will be planning a nice event. Art in Public Places Advisory Board Meeting Minutes 091906 Page 4 V. Adjournment There being no further business the meeting was adjourned at 6:32 p.m. Approval: Linda Oliver, Chairperson Lee Bickford, Vice Chairperson Diane Cappella, Board Member Ellen Dukes, Board Member Myra Davis, Board Member William Leizman, Board Member Marilyn Spungin, Board Member Ted Thoburn, Alternate Board Member Georgia Heard - O'Brien, Alternate Board Member Attest: Tuesday Craig Municipal Services Coordinator Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the City Clerk. ; Art in Public Places Advisory Board Meeting Minutes 091906 Page 5 CITY OF PALM BEACH GARDENS MEMORANDUM TO: Art Advisory Committee Members DATE: October 10, 2006 FROM: Angela Wong, Operations Manager SUBJECT: Revised Grant Information Some revised information has been received regarding the Palm Beach County Art 50/50 Matching Grant that was previously given to you. This is only a one -time grant opportunity rather than an annual occurrence as previously anticipated. The grant application deadline has been extended to February 28, 2007. Therefore, at the October 17, 2006 meeting, the AIPP committee will need to be prepared to define the project location, scope, and budget for the Call to Artist. The Call to Artist will need to be released ,by November 15t. Therefore, it is very critical that your review of the City -owned land is submitted at or prior to this meeting. If you have any questions, please do not. hesitate to contact me at 561 -804 -7010, or Charlotte Presensky, Recreation Director, 561- 630 -1105. Thank you. . cc: Councilmember Eric Jablin, Liaison Ron Ferris, City Manager Jack Doughney, Community Services Administrator Charlotte Presensky, Recreation Director Amy Stepper, Recreation Supervisor SAC � PALM BEACH COUNTY "Public Art Improves Our Community" 0R1V4'M MATCHING GRANT PROGRAM DESCRIPTION & APPLICATION Program Description Palm Beach County's Public Art Committee recognizes the crucial role that governments and artists play in enhancing the aesthetic qualities of society. The "public Art Improves Our Community" matching grant program supports collaborative projects between artists and communities and aims to be a catalyst for :private and governmental support of public art on publicly owned property throughout Palm Beach County. The Palm Beach County Board of County Commissioners, through its Public Art Committee, . is issuing a request for proposals to municipality / artist(s) teams to design, fabricate and install public art that complements public buildings, parks and /or plazas; creates a sense of place; enhances community identity and improves the design quality of public infrastructure in outdoor locations. The County's Public Art Committee recognizes the crucial role that governments and artists play in enhancing the aesthetic qualities of society. This grant program supports collaborative projects between artists and communities and aims to be a catalyst for private and governmental support of public art on publicly owned property throughout Palm Beach County. Municipality located within Palm Beach County, in partnership with an artist(s). To be considered for grant funds; applicants must submit the attached application, along with submittal materials to Palm Beach County Art in Public Places, 3200 Belvedere Road, Bldg. 1169, West Palm Beach, FL 33406 by February 28, 2007 at 5:00 p.m. Applications must be mailed or delivered; applications.submitted by facsimile transmission will not be accepted. Eligible Expenses Funds from this grant may only be applied toward the actual costs incurred for the public art :project.. No part of this ;grant shall be used for project administration /overhead or for costs associated with the preparation, submission or presentation of the funding application. Proposed project budgets should cover all costs associated with the project including the artist's design fee, other consulting fees such as structural engineering or material testing, permit fees, insurance to cover the scope of the project, materials, models, fabrication, transportation, shipping, installation, travel to and from site, per diem expenses, project documentation, land acquisition /leasing costs and a contingency to cover unexpected expenses. Certificates of insurance must be provided to verify required levels of General Liability, Auto and Worker's Compensation Insurance outlined in the Grant. Agreement. Funds cannot be awarded retrospectively. Projects must be timetabled to start after the "Notice to Proceed" is issued by Palm Beach County. Cash Match Requirement Grants are available to municipalities, which will act as the fiscal agent, in partnership with artists. Pali Beach County will award up to $100,000 in matching public art grants on a reimbursement basis. Applicants must apply for a $10,000 minimum award. Applicants must demonstrate a one hundred (100 %) cash match. Proposals must be approved by the municipality and matching funds must be appropriated. Matching funds may be provided to municipality through private underwriting. The municipalities of Belle Glatle, Pahokee, and South Bay only have to demonstrate a 75 %cash match. "Public Art Improves Our Community" Matching Grant page 1 of 7 To make public art a more visible part of our community. To increase public awareness of, and participation in the creation of public art in our community. To foster collaboration between municipalities and artists. To broaden the understanding of how the arts can benefit a community. To develop artistic venues which attract. both residents and tourists. To mentor municipalities in public art project development and administration. 1. Proposed public art project must be submitted by a qualified Applicant. 2. Project must be located on property owned by the Applicant or on property that the Applicant has secured through perpetual easement and allows for this use. The Applicant will be required to submit proof of ownership with the Grant Application. 3. Applicant must fund at least fifty percent (50 %) of the total project cost. 4. The project should be developed as a place- specific installation which responds to the characteristics of the particular location, such as the history, physical environment and diversity of the people within the community. 5. The project should have a clear benefit to and involvement of the community. 6. The project should support artistic excellence; be of high quality and created by qualified artist(s). 7. The proposed public art must be sited in a location that is physically accessible to all people. 8. Applicant must be able to provide continuous monitoring and maintenance of Project, during and after iinstallation. Qualification Materials Thelfollowing qualification materials shall be submitted along with the completed Grant Application. 1. Describe in detail the proposed public art Project, including how the Project addresses the goals and criteria and how the Project will be monitored and maintained by the Applicant. (Limit 2 pages) 2. Provide a proposed Project schedule from "Notice to Proceed" through "Ribbon Cutting." Total Project timeline not to exceed 18 months. 3. Organizational Chart of Team - Briefly describe the services the team members will provide. 4. Resumes — A current resume for artist(s). 5. References — Provide three verifiable references for the artist(s) from projects of a similar scale completed in the last eight years. Please include name, address, telephone number and e-mail address for each reference. 6. Up to a total of 10 images representing at least two different public art projects by the artist(s) in the past six years. Only submit images of projects that have been realized. Images of proposals, models or computer generated images will not be reviewed. Submit slides OR digital images in the following formats: SLIDES: Slides must be presented in a 9" x 11" plastic slide sheet. Each slide must be labeled with artist's name, numbered according to the annotated image list (see #7), and marked with indication of top and front. DIGITAL IMAGES: Images should be sent on virus -free PC- compatible CD -ROM in Jpg file format. Each file should be named with artist surname and image number to correspond with the annotated image list (see #7). Maximum image size is four inches by five inches and 96 dpi. 7. An annotated image list identifying slides /digital images by number, artist name, title of work/project, location of project, major materials used, dimensions, project timeline (from contract to completion), budget, name of commissioning agency, Project Manager's name and phone number, and commissioning agency's goals for the project. "Public Art Improves Our Community" Matching Grant page 2 of 7 8. Concept Drawings: Up to four drawings to define proposal and design concepts. Please submit drawings on 8'/2" x 11" paper. If drawings are in color, please supply 15 color copies of each, otherwise drawings will be reproduced in black and white for panel review. 9. Material List: A list of proposed materials to be used to design, fabricate and install the Project. POINT_ S CRITERIA 25 Artistic merit of proposed design and quality of materials. Artists qualifications. 25 Meets program goals and criteria. Ability to complete the project. 20 Benefit to and involvement of the community; design reflects community characteristics. 10 Location is highly visible to the public and is accessible to people with disabilities. 5 Ability to provide long-term maintenance of the public art project. 5 Project includes a public outreach /education component. Application Processing & Awarding Applications will be reviewed by Palm Beach County Art in Public Places staff for general compliance with gran, t criteria to determine eligibility. The Public Art Committee will constitute the selection committee and will meet to determine the final grant awards based on the judging criteria listed above. Projects will be funded by order of ranking until all available funding is encumbered. The Public Art Committee's grant award recommendations will be submitted to the Board of County Commissioners for approval. Grant agreements will be mailed to successful applicants for the appropriate signature and should be returned to the County Art in Public Places Administrator. NOTE: Applicants are advised that from the date of release of this Grant Application until award of the grant funds, no contact with County personnel related to this Grant Application or Selection Committee members is permitted, except as authorized by the Art in Public Places Administrator and /or in conjunction with scheduled Applicant activities. Any such unauthorized contact shall not be used as a basis for responding to this Grant Application, and may result in the disqualification of the Applicant's submittal. Applicants are further advised that the "Palm Beach County Lobbyist Registration Ordinance," Ordinance 03 -018, as amended by Ordinance 03 -055, prohibits an Applicant or anyone representing the Applicant from communicating with any Commissioner or Commissioner's staff, or any employee authorized to act on behalf of the Commission, regarding its application, i.e. a "Cone of Silence." The "Cone of Silence" is in effect from the jdateltime of the deadline for submission of the application and terminates at the time the Board of County Commissioners awards the grant funding or otherwise takes action which ends. the solicitation process. Submittal Checklist The' following qualification materials shall be submitted along with the completed_Grant Application. See "Qualification Materials" section above for detailed description of each item listed below. 1. Project description. 2. Proposed Project schedule. 3. Organizational chart of team 4. Resumes. 5. References. 6. Images of past projects. 7. ion annotated image list. 8. iConcept drawings of proposed Project. 9. Material list. 10. Proof of property Municipal ownership / control for proposed Project location. 11. Proof of matching funds. (Must submit within 30 days of recommended grant award. appropriation approved by municipality or by agreement for private funding /donation. may be reassigned to another applicant.) "Public Art Improves Our Community" Matching Grant Proof includes If unable, the grant page 3 of 7 July' 31, 2006 August, September, October 2006 February 28, 2007 — 5:00 p.m. March 22, 2007 Mav 2007 2007 Grant announced Public Art 101 Workshops (non - mandatory, schedule below) Deadline — Grant Application submittals Finalists selected and notified Recommendation submitted to Board of County Commissioners for approval Contract Execution and "Notice to Proceed" Applicants selected for funding must enter into a grant agreement with the Board of County Commissioners, the form of the sample contract is available for review prior to submittal of grant. Grant funds may only be used to reimburse expenses that occur after execution of the grant agreement. The Project needs to be completely developed, permitted as appropriate, and completed within 18 months of grant award. "Public Art Improves Our Community" Matching Grant page 4 of 7 r All applicants for the "Public Art Improves Our Community" matching grants are encouraged to attend the workshops. While attendance is not mandatory, it is recommended and all applicants are encouraged to participate. Workshop content was developed to educate applicants and facilitate the development of Public Art Droiects. All sessions are open to art administrators, artists, municipal staff, elected officials, public art advisory board /committee members, design professionals and anyone else interested in Public Art. Botanical Garden. Auditorium, 531 N. Military Trail, West Palm Beach E. Hutchenson Agricultural Center Exhibit Hall B, 559 N. Military Trail, West Palm Beach RSVP for workshops to E/ayna Toby Singer, Art in Public Places Administrator, .via email (cD-pbcgov.com or phone at (561) 233 -0235. ust 9`" - 10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7 :30 p.m. @ Ag. Center This "nuts and bolts" workshop introduces the detailed process of developing a "Call to Artists," one of the first steps in defining a Public Art project. We'll review national "Call to Artists" samples and discuss key elements as outlined in the "Call to Artists Resource Guide, published by the Public Art Network of the Americans for the Arts. Sep i ember 13`" - 10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7:30 p.m. @ Ag. Center Participants will learn the specifics of how a public art project is facilitated - from the selection process, to the collaboration of the artist with project managers, architects, and engineers, through contract, design, fabrication, and ultimately project completion. Similarities and differences between studio and public art will be explored. Types of durable materials and related maintenance concerns will also be addressed. PUBLIC ART: COMMUNITY OPPORTUNITY September 20" - 10:00 a.m. -12:00 noon @ Ag. Center OR 5 :30 -7:30 p.m. @ Ag. Center • Join us for this virtual tour of model permanent and temporary public art projects in local; regional and national venues. Featured projects were selected for the prestigious Americans for the Arts "2006 Public Art Year in Review" which highlights the most innovative and exciting public art projects completed in the past year. "PUBLIC ART IMPROVES OUR COMMUNITY" Q & A SESSION October 4` - 10:00 a.m. -12:00 noon @ Ag. Center OR 5 :30 -7:30 p.m. @ Ag. Center You've heard the saying, "There are no stupid questions" well, it's true! Bring your questions about the "Public Art Improves Our Community" matching grant application, and we'll provide the answers. For a copy of the grant program description and application, visit www.pbcgov.com /fdo /art - Click on "Call to Artists" at the top of the home page. "Public Art Improves Our Community" Matching Grant page 5 of 7 I r "Public Art Improves Our Community" Matching Grant Application ADMINISTRATIVE INFORMATION Proiect Title: Contact Person: Contact Title: Contact Agency: Artist(s) Name: Contact Mailing Address: City: Zip: Contact Phone: Contact E -mail: 1. Amount of Grant Request: Total Project Cost: Amount of Matching Funds: 2. Describe the specific source of the matching funds: 3. Funding source for long -term Project maintenance: 4. Proposed Project location: (please enclose photos of location) Describe Project location, nearest cross streets, facility type and property use. 5. Estimated Project Start Date: Estimated Project Completion Date: Project Budget Provide a proposed budget indicating how grant funds will be utilized and where the matching funds will be allocated. CATEGORY OF EXPENDITURE AMOUNT MATCHING FUNDS Design (maximum 10% of Project budget) $ $ Fabrication $ $ Installation $ $ Other $ $ TOTAL REQUESTED $ $ TOTAL GRANT AGREEMENT $ "Public Art Improves Our Community" Matching Grant page 6 of 7 CITY OF By: Mayor Name (Type or Print) "Public Art Improves Our Community" Matching Grant page 7 of 7 tF I l From: Marilyn Spungin [mailto:mspungin @hotmail.com] Sent: Thursday, September 28, 2006 4:49 PM To: Angela Wong Subject: Priority list of locations for AIPP Dear Angela, I am forwarding my priority list per your request. Since J will be, out of the country during the next meeting, I am also including a few of my thoughts on this matter. 1. New plaza to be developed by CityHall 2. Recreation center (Park area by aquatic center) 3. Sports fields (129 13, 14) 4. Tennis center 5. PGA National Park It is my belief that the most significant artwork should be located in the new plaza. In the event that a cultural center will eventually be built, an art project in keeping with that theme would be most appropriate. I would also like to suggest some type of interative sculpture which involves water (similar to Millenium Park in Chicago, but on a small scale). The ideal place for this would be a location by the aquatic center, where children would already be in bathing suits. Due to the large numbers of parents and children who utilize the athletic fields, 1 believe a themed artwork relating to sports would be very appropriate and appreciated. PGA National Park has many open spaces, but my concern is the far western location and the semi- private access to Ryder Cup Blvd. I am sorry to be missing the meeting, and trust that it will be productive. Yours truly, Marilyn Spungin Please advise me of your receipt of this email. CITY OF PALM BEACH GARDENS ART IN PUBLIC PLACES ADVISORY BOARD. Agenda Cover Memorandum Date Prepared: October 05, 2006 Meeting Date: October 17, 2006 Petition No. AIPP- 06 -01= 000012 Subject / Agenda Item: 4: Petition AIPP- 06 -06- 000012: Art in Public Places - Gardens Station Recommendation to City Council: A request by Lucy Keshavarz, on behalf of PGA Development Association, Inc., for approval of the public art for the Gardens Station Mixed -Use Planned Unit Development (PUD), generally bounded by the RCA Center PUD to the north, Loehmann's Plaza to the west, the Hilda Flack Interiors and Hampton Inn properties to the south, and the FEC Railway to the east. [ X J Recommendation to APPROVE [ ] Recommendation to deny Reviewed by: Originating Dept.: FINANCE: NA AIPP Board Action: Planning Manager: Growth Management: [. ] Rec. approval Project Costs: $ NA [ ] Rec. app. w/ conds. Manageac Total [ ] Rec. Denial Brad Wiseman Richard J. Marrero "- [ ] Continued to: City Attorney: Planner $ NA Current FY Christine Tatum Funding Source:. Development Compliance Manager: [ ]Operating [X ] Other NA Bahareh Wolfs, AICP Growth Management 'strator: Budget Acct. #: Advertised: NIA Attachments: Ad • Project Narrative Date: Paper' • Graphic Illustrations • Site Plan Kara Irwin, AICP • Artist's Resume [X] Not Required [ ] None Approved by: City Manager: ,Affected parties: [ ] Notified Ronald M. Ferris [X] Not Required ' = Date Prepared: October 5, 2006 Meeting Date. 17, 2006 Petition AIPP- 06 -01- 000012 BACKGROUND 'On December 16, 2004, the City Council adopted Ordinance 43, 2004 and Resolution 217, 2004 providing for a rezoning and master plan approval for the Gardens Station Mixed -Use Planned Unit Development (MXD/PUD). Gardens Station consists of two (2) buildings containing a total of 15,075 square feet of general commercial use, 17,550 square feet of medical office use, 47,200 square feet of professional office use, and 2,500 square feet of financial use. DISCUSSION The art consultant for the owner of the property, Lucy Keshavarz, met with the Art in Public Places Advisory Board for an artist's portfolio review. and "theme" workshop on April 19, 2005. Two art- concept workshops were later held on January 17, 2006 and July 18, 2006 for further input and discussion from the Board. Two "Flagbenches" carved from brick placed across from one another are selected to be proposed for the public art for this project. These benches are approximately eight (8) feet long by four (4) feet high and are located adjacent to RCA Center Drive. PROPOSED LOCATIONS FOR ART The applicant is proposing one (1) location for the public art: 1. The two "Flagbenches" are placed across from one another and oriented between. the Gardens Station East building and the adjacent RCA Centei Drive. The proposed location is consistent with Land Development Regulations Section 787 261(b)(5) as follows: • Visibility: The proposed public art location is visible to both internal and external pedestrian and vehicular traffic. . • Planning Integration: Again, the' proposed public art locations are highly visible and serve as integral components of the proposed development. • Landscape Integration: The landscaping has been designed to complement the proposed art location and will serve to "frame" the proposed "Flagbenches" against the Gardens Station East building. • Lighting: All proposed public art will be tastefully lit in an unobtrusive manner through the use of up- lights. N Date Prepared: October 5, 2006 Meeting Date: October 17, 2006 Petition AIPP- 06 -01- 000012 ART IN PUBLIC PLACES ADVISORY BOARD As a result of the two art- concept workshops, the Art in Public Places Advisory Board raised the following concern regarding the public art selection. Some Board members were concerned that US Veterans may be offended by someone leaning or sitting on a representation of the United States Flag. The applicant stated that the developer's father is a Veteran and saw no problem with the design. Furthermore, he actually felt that in- the eyes of Veterans one does lean on the Flag as a symbol of strength and freedom. STAFF RECOMMENDATION Staff is recommending approval of the proposed location of the public art for the Gardens Station Mixed -Use Planned Unit Development (PUD) with the following conditions of approval: The applicant shall be responsible for the maintenance of the works of art, and such maintenance responsibility shall be reflected in the POA documents. (Planning and Zoning) 2. The applicant shall submit digital photographs of the installed artwork within_ sixty (60) days of completion. (Planning and Zoning) Prior to the issuance of the building permit for the installation of the artwork, the applicant shall submit a copy of its corporate logo and any mission statement of its organization, with authorization for the City to use such information in future publications. Prior to the issuance of the building permit, the applicant shall also submit to the City an unlimited, perpetual, non- exclusive, royalty -free, irrevocable ownership rights in any trademark, service mark, or trade dress rights regarding the artwork, pursuant to a license that shall be approved by the City Attorney. City approval of the artwork shall be deemed to be a grant of the artist for authorization by third parties to review and reproduce documents provided by the artist to the City which are deemed to be public records pursuant to public record laws of the state. (Planning and Zoning) 4. Graffiti -proof spray -on paint shall be utilized on all stucco areas - of the "Flagbench" artwork. (Planning and Zoning) The applicant shall install the public art by August 30, 2007, with a one -time three -month time extension granted by the Growth Management Administrator, with adequate justification demonstrated by the applicant. In the event the public art is not installed by the timeline set forth in this condition, the City shall have the option to withdraw the public art escrow for the project and deposit said monies into the Art in Public Places Fund. (Planning and Zoning) 3 Art & Dear AIPP Advisory Board Members: Culture G ro a P , Inc. October 2, 2006 programming information for your review and request a positive final recommendation to the City 'n AIPP ADVISORY BOARD design and City of Palm Beach Gardens consulting 10500 North Military Trail Palm Beach Gardens, Florida 33410 Re: Gardens Station Final Submittal 6r, i u r M6 PLANNING & ZONING DIV Dear AIPP Advisory Board Members: art & cultural On behalf of John C. Bills Properties, it is my pleasure to submit the enclosed programming information for your review and request a positive final recommendation to the City Council of Palm Beach Gardens for the proposed public art. design and consulting Project review & update: Gardens Station comprises two buildings; east and west. These buildings are located directly across from each other on the east and west sides of RCA Center Drive one block north of RCA Blvd. The combined art budget for Gardens Station is a total of 51,426.00 An artist portfolio review and public art "theme" workshop was conducted with the AIPP Advisory Board on April 19, 2005. After reviewing the work and resume of sculptor /architect Charles S. Partin the Board was positive in their discussion and agreed he was a good choice. Mr. Partin carves brick to create a variety of stand alone sculptures as well as high and low relief work. It seemed the Board was both intrigued and excited by the medium and work of this artist. Also discussed with the Board was the developer's directive to commission work with a patriotic theme and in a realistic style. Two art concept workshops were held with the AIPP Advisory Board on January 17, 2006 and July 18, 2006 for input. As a result of input from the Advisory Board to the developer's team, the following work is being proposed: Two "Flagbenches" made of carved brick placed across from one another and perpendicular to and between the Gardens Station East building and the adjacent RCA Center Drive. There was concern by the Advisory Board members that some people, in particular US Veterans may take offense to a person leaning on a representation of the 66 St. James Drive US Flag. The developer's father is a Veteran and said he saw no problem with this Palm Beach Gardens design. Actually he felt that in the eyes of Veterans one does lean on the Flag as a Florida 33418 Phone /fax: (561) 622 -9892 symbol of strength and freedom. CITY OF PALM BCH GQNS 6r, i u r M6 PLANNING & ZONING DIV 2 As you will see from the enclosed images of the model, Mr. Partin has done a wonderful job of creating the realism of the United States Flag on the back of the bench while at the same time giving the bench a very elegant shape and design at every angle. He has captured the fluid movement of a flag as it would float, curl and dance in the wind. The bench will measure 8 feet wide by 3.5 feet deep. The height of the seating portion of the bench is 18 inches high with the height of the back and arm portions varying between 28 inches to 48 inches off the ground. The structure will be as previously indicated; include steel reinforced, poured concrete foundations, a single wyth of concrete backup and brick both on the back and on the back support of the front side of the bench. Engineering drawings will be provided to the city prior to the request for a building permit. Budget. Below is the estimated budget breakdown at completion of this AIPP project- Charles S. Partin (cost of benches & design fee) $ 39,000 Arts consulting fee $ 7,714 Art specific landscape/hardscape design & materials $ 5,000 Foundation and structural work $ 3,000 Engineering $ 4,000 Lighting $ 3,000 Total estimated AIPP costs $ 61,714 Timing: The development orders on this project state that the AIPP must be installed prior to a CO being issued. The buildings are expected to be ready for CO in January 2007. However, due to several factors, the benches will not be ready in time and we are requesting an extension that would allow the CO to be issued prior to the completion of the AIPP portion of this project. Mr. Partin must create these benches at a brick yard and the one he is established with is in the state of Nebraska. Due to Nebraska climate, the artist is able to carve only in the spring and fall months of each year. Please see tentive timetable below- October 2006 November / December 2006 End of May through July 2007 August & September 2007 November 30, 2007 Documents enclosed. approval by AIPP Advisory Board approval by City Council carving benches (six weeks per bench) bricks are dried, fired, packed & shipped installation complete Enclosed you will find the following documents for review- * Images of clay model that include dimensions • Two renderings that include images of benches Material / color board for buildings 3 • Color sample for brick pavers in pedistrian areas • Landscape / site plan that indicate location of benches & lighting • Landscape plant list • Resume for Charles S. Partin • Examples of Charles S. Partin's work I plan to also bring material samples to the meeting on October 17 for your review. Thank you for your time and assitance in this project. I look forward to meeting with the members of the AIPP Advisory Board to discuss the public art for Gardens Station. Sincerely, /T116 — Lucy M. F. Keshavarz Arts Consultant to John C. Bills Properties Enclosures "Flagbench" 8' long x 3.5' deep x 28" to 48" high Carved Brick Charles Sharrod Partin, sculptor & architect clay model 18" ,w "Flagbench" 8' long x 3.5' deep x 28" to 48" high Carved Brick Charles Sharrod Partin, sculptor & architect clay model a r 28" to 48" Gardens Station East Rendering which indicates placement and massing of benches at center entrance. NOTE: please see sample pictures of brick used for benches and brick pavers (ground) for understanding of color please see landscape / site plan for landscape placement and material detail Gardens Station East (enlargement) Rendering which indicates placement and massing of benches at center entrance. NOTE: - please see sample pictures of brick used for benches and brick pavers (ground) for understanding of color -please see landscape / site plan for landscape placement and material detail Glass 1 Kvnar 500 Finish: Terra Cotta Stone Veneers 2 Desert Vista 7773 3 Desert Sunset 7773 6 Snow Ballet 8690 FrostN TotTee 7770 4 Pale .Adobe 7772 Gardens Station Brick Paver Sample Used on ground in pedestrian areas Gardens Station East Building Landscape Plant Key SYM BOTANICAL NAME COMMON NAME SIZE SPACING REMARKS CANOPY / ORNAMENTAL TREES GAR GARCIVIA SPICATA GAP CINIA TREE 4' -5' O.A., 2' C.T. A.S. MATCHED, SPECIMEN LI LAGERSTROEMIA INDICA "TUSCARORA" JCREPE MYRTLE 'RED' 8!-10'0.A. # 30 GAL A.S. FULL CANOPY LIMB -UP 3' U LIGUSTRUM LUCIDUM I LIGUSTRUM TREE FORM 8' O.A. /8' SPRD. A.S. FULL CANOPY, LIMB UP 4', MULTI -STEM VS* QUERCUS VIRGIMANA ISPECIMEN LIVE OAK 18 k 6', 6" CAL. A.S. FULL CANOPY, 5' C.T. MIN., CHARACTER SPECIMEN PALMS CH CHAMAEROPS GUMILIS EUROPEAN FAN PALM G -8' O.A.MULTI A.S. LIMB UP 3' PEAT PTYCHOSPERMA ELEGANS ALEXANDER PALM 14-16'0.A. A.S. FULL & THICK, SINGLE STEM PEA2 PTYCHOSPERMA ELEGANS ALEXANDER PALM 14-16'0.A. A.S. FULL & THICK DOUBLE STEM PR PHOENIX ROEBELENII PYGMY DATE PALM 6' O.A.TRIPLE A.S. FULL CANOPY, 3' C.T. MIN. RE* ROYSTONEA ELATA FLORIDA ROYAL PALM V GREY WOOD A.S. FULL, STRAIGHT TRUNK, MATCHED LARGE SHRUBS ACCENTS BMT CORDYLINE FRUTICOSA 'BLACK MAGIC' BLACK MAGIC #7 40" OA A.S. FULL, 'EXCELSA' BW BUXUS BOXWOOD #3 A.S. FULL & THICK CL CRINUM AUGUSTUM ' UEEN EMMA' RED CRINUM LILY #15 36" x 36" 4'0.C. FULL & THICK CLR CLUSIA ROSEA PITCH APPLE #7 A.S. FULL & THICK MED. SHRUBS / GROUNDCOVERS / VINES ANNI ANNUALS SEASONAL ANNUALS 4" POTS 9" O.C. IMPATIENS - WINTER, BEGONIAS- SUMMER SELECTED BY LANDSCAPE ARCHITECT ANN2 ANNUALS SEASONAL ANNUALS 4" POTS 9" O.C. IMPATIENS- WINTER, BEGONIAS- SUMMER SELECTED BY LANDSCAPE ARCHTTECT EU EUPHORBIA MILII 'ROSY' PIN DWF, CROWN OF THORNS #3, 12"x12" 18" O.C. FULL, 'EXCELSA' FG FICUS MAC ROPHYLLA 'GREEN ISLAND' GREEN ISLAND FICUS #3 12"x12" 2'0.C. FULL & THICK IV* ILEX VOMITORIA DWARF YAUPON HOLLY #3, 12"x12" 2'0.C. FULL & THICK IM TRACHELOSPERMUM ASIATICUM 'MINIMA' JASMINE MINIMA #3,12 "X18" 2' O.C. FULL & THICK PD PODOCARPUS MACR. 'PRINGLES' OR'META' DWARF PODOCARPUS #3,1'x1.5' 12'0.C. FULL & THICK PSX PHILODENDRON 'XANNADU' ISCHEFFLERA IPHILODENDRON #3,1.5x1.5' 2.5' O.C. FULL SAV ARBORICOLA 'VARIEGATA' IDWARF VARIEGATED SCHEFFLERA #3,1.5x1.5' 2.5'0.C. FULL & THICK RESUME Charles Sharrod Partin EDUCATION Charles Partin studied with Bauhaus trained sculptor Fredriech Holschou and received his B.F.A. in sculpture, and a minor in Art History, from Florida State University.in 1965. He then spent five more years at the University of Florida, where he received his B.A. in architecture in 1971. i CAREER - For over 25 years Mr. Partin was sole proprietor of a successful architectural practice in Pasco County, Florida designing award wining schools, homes, office buildings and over 50 church projects. He retired in 1995 to devote all of his time to his sculpture career. - For twenty two years, he served on the national board of directors for the Interfaith Forum for Religion, Art and Architecture. For five years he served as a national design consultant for the Disciples of Christ, working on projects as varied as the renovation of a 100 year old Seattle church to helping a Miami church recover from Hurricane Andrew. I BRICK MURALS INCLUDE - An 18'X24' water wall for Cavalier Square, a New Port Richey, Fl. city park. Mr. Partin, as architect for the park, designed the huge wall as a stage proscenium - A 16'x14' mural for the new auditorium of P.K. Yonge developmental school, the University of Florida. The Piece was commissioned by the Art in State Buildings Program of the .State of Florida. - A 4'x28' indoor residential mural which abstracts quaking aspens. Privately commissioned in Silverthorne Colorado. - A 6' foot high statue of "Hanuman, Lord of the Winds" for the :Sivananda Yoga A_ shram, Val Morin, Quebec. - Two exterior murals for "The Village of Coloroc," apark -like arrangement of .3/4 scale brick facades designed by Mr. Partin to display brick for Coloroc Brick Distributors, Tampa. One of these, a AT Florida landscape, adorns a monumental exterior fire place. The second, which is a maquette for the afore mentioned water wall, is an operating fountain. - A 5'x5' abstract fireplace mural for a private residence, New Port Richey, Fl. - Numerous "temples" and pagoda -like fountains which grace ponds and gardens throughout the country. 1 - Design and rendering of a 12' obelisk mural for West Palm Beach -Community Center. - A 9'x 20' landscape mural, for a private Tampa community, depicting the varieties of local Florida flora. I - A 16'x4' sculpted sign, for a private Tampa community, based on a three dimensional spiral. - Selected as finalist for a 90' carved serpentine wall- Chapel Hill Aquatic Center- selection not yet determined. Mr. Partin produces his larger brick murals at the mural studios of Endicott'Brick Company, Endicott, Neb. and at Carolina Ceramics, Columbia S.C. As a RAKU ceramic artist, he has exhibited in art shows and galleries in Florida, California, Colorado, Arizona, New Mexico, Pennsylvania, South and North Carolina, and Quebec. He has had one man shows at the Pottberg Library, New Port Richey, Fl., The Pasco College Gallery ; Dade City, Fl., LYA gallery, SantaFe N.M., and the Pasco Art Center, Holiday, Fl. He has - exhibited lin numerous group shows with the Exhibiting Society of Artists, St. Petersburg, FL. I j The ancient art of carved brick sculpture is a remarkable marriage of art and architecture and is a medium which offers many advantages to your projects: • The sculptures are comprised of actual building brick and thus are both physically and visually enduring.They are maintenance free and maintain their beauty as they age. • Lettering of any size can easily be designed into a mural so as to make verbal statements which speak to the communities heritage . Letters can be carved and stained with oxides to make them stand out from the piece. • Because the material is carved and manipulated while still in its natural clay state the plasticity of clay allows for fine detail; yet it encourages the freeness of expression inherent in clay. • Brick sculpture is a unique medium.There are less than 100 brick artists carving in this country, • The sculpture is made up of small individual modules, each with its own subtle shading and thus presents its subject matter in an incomparable con text. • Lettering of any size can easily be designed into a mural so as to make verbal statements which speak to the communities heritage . Letters can be carved and stained with oxides to make them stand out from the piece. • Brick sculpture is competitive in price with other one -of -a -kind art pieces; far below the cost of bronze, steel or carved stone. Murals or reestanding sculptural pieces range between $150 and $300 per square foot. Tme StudloS of 14. CHarLeS sHarrai Part,N aremitect SCULPtor i Carver of MONUMeNt& BrieK ScULPtUreS i 7335 CaNdLeu91ft (;Wrt , NOW Pa"t Richey, FL. 3"4652 727 942 9591 i;'4ilk r. 6N 6 AN Facilities Development & Operations Department ART IN PUBLIC PLACES 3200 Belvedere Road Building 1169 West Palm Beach, FL 33406 Telephone: (561) 233 -0235 Facsimile: (561) 233 -0206 www.pbcgov.com/fdo /art Palm Beach County Board of County Commissioners Tony Masilotti, Chairman Addie L. Greene, Vice Chairperson Karen T. Marcus Jeff Koons Warren H. Newell Mary McCarty Burt Aaronson County Administrator Robert Weisman An Equal Opportunity AfrmativeAetion Employer" To: Municipal Managers, Public Art Staff, Advisory Committees From: Palm Beach County Art in Public Places Program Elayna Toby Singer, Administrator 0 Re: "Public Art Improves Our Community" Matching Grant Opportunity Date: July 28, 2006 Palm Beach County's Public Art Committee recognizes the crucial role that governments and artists play in enhancing the aesthetic qualities. of society. To this end, the "Public Art Improves Our Community" matching grant supports collaborative projects between artists and communities and aims to be a catalyst for private and governmental support of public art on publicly owned property throughout Palm Beach County. Matching grants are available to municipalities, which will act as the fiscal agent, in partnership with artists. In addition to providing fiscal support for municipal public art projects, the County is offering a series of "Public Art 101" educational workshops to facilitate municipalities' and artists' participation in the public art process. Grant application deadline is November 30, 2006 - 5:00p.m. For more information, please .see the enclosed matching grant program description and application, as well as flyers for the workshops. Feel free to reach me at (561) 233 -0235 with questions after you've reviewed the enclosed materials. look forward to supporting your efforts to create more Art in Public Places throughout Palm Beach County. C: Tony Masilotti, Chair and Members of the Board of County Commissioners (w /o attach) Robert Weisman, County Administrator Audrey Wolf, Director Facilities Development & Operations Palm Beach County Public Art Committee Jamie Titcomb, Executive Director League of Cities Axe, ° PALM BEACH COUNTY r .t "Public Art Improves Our Community" OR Q+ MATCHING GRANT PROGRAM DESCRIPTION & APPLICATION Program Description Palm Beach County's Public Art Committee recognizes the crucial role that governments and artists play in enhancing the aesthetic qualities of society. The "public Art Improves Our Community" matching grant program supports collaborative projects between artists and communities and aims to be a catalyst for. private and governmental support of public art on publicly owned property throughout Palm Beach County. The Palm Beach County Board of County Commissioners, through its Public Art Committee, is issuing a request for proposals to municipality / artist(s) teams to design, fabricate and install public art that : complements public buildings, parks and /or plazas; creates a sense of place; enhances community identity and improves the design quality of public infrastructure in outdoor locations. The County's Public Art Committee recognizes the crucial role that governments and .artists play in enhancing the aesthetic qualities of society. This grant program supports collaborative projects between artists and communities and aims to be a catalyst for private and governmental support of public art on publicly owned property throughout Palm Beach County. Qualified Applicants Municipality located within Palm Beach County, in partnership with an artist(s).. Application Deadline To be considered for grant funds, applicants must submit the attached application, along.with submittal materials to Palm Beach County Art in Public Places, 3200 Belvedere Road, Bldg. 1169, West Palm Beach, FL 33406 by November 30, 2006 at 5:00 p.m. Applications must be mailed or delivered; applications submitted by facsimile transmission will not be accepted. Eligible Expenses Funds from this grant may only be applied toward the actual costs incurred for the public art.project. No part of this grant shall be used for project administration /overhead or for costs associated with the preparation, submission or presentation of the funding application. Proposed project budgets should cover all costs associated with the project including the artist's design fee, other consulting fees such as structural . engineering or material testing, permit fees, insurance to cover the scope of the project, materials, models, fabrication, transportation, shipping, installation; travel to and from site, per diem expenses, project documentation, land acquisition /leasing costs and a contingency to cover unexpected expenses. Certificates of insurance must be provided to verify required levels of General Liability, Auto and Worker's Compensation Insurance outlined in the Grant Agreement. Funds cannot be awarded retrospectively. Projects must be timetabled to start after the "Notice to Proceed" is issued by Palm Beach County. Cash Match Requirement Grants are available to municipalities, which will act as the fiscal agent, in partnership with artists. Palm Beach County will award up to $100,000 in matching public art grants on a reimbursement basis. Applicants must apply for a $10,000 minimum award. Applicants must demonstrate a one hundred (100 %) cash match. Proposals must be approved by the municipality and snatching funds must be appropriated. Matching funds may be provided to municipality through private underwriting. The municipalities of Belle Glade, Pahokee, and South Bay only have to demonstrate a 75% cash match. "Public Art Improves Our Community" Matching Grant page 1 of 7 Program Goals • To make public art a more visible part of our community. • To increase public awareness of, and participation in the creation of public art in our community. • To foster collaboration between municipalities and artists. To broaden the understanding of how the arts can benefit a community. • To develop artistic venues which attract both residents and tourists. • To mentor municipalities in public art project development and administration. Minimum Criteria 1. Proposed public art project must be submitted by a qualified Applicant. 2. Project must be located on property owned by the Applicant or on property that the Applicant has secured through perpetual easement and allows for this use. The Applicant will be required to submit proof of ownership with the Grant Application. 3. Applicant must fund at least fifty percent (50 %) of the total project cost. 4. The project should be developed as a place - specific installation which responds to the characteristics of the particular location, such as the history, physical environment and diversity of the people within the community. 5. The project should have a clear benefit to and involvement of the community. 6. The project should support artistic excellence, be of high quality and created by qualified artist(s). 7. The proposed public art must be sited in a location that is physically accessible to all people. 8. Applicant must be able to provide continuous monitoring and maintenance of Project, during and after installation. Qualification Materials The following qualification materials shall be submitted along with the completed Grant Application, 1. Describe in detail the proposed public art Project, including how the Project addresses the goals and criteria and how the Project will be monitored and maintained by the Applicant. (Limit 2 pages) 2. Provide a proposed Project schedule from "Notice to Proceed" through "Ribbon Cutting." Total Project timeline not to exceed 18 months. 3. Organizational Chart of Team - Briefly describe the services the team members will provide. 4. Resumes — A current resume for artist(s). 5. References — Provide three verifiable references for the artist(s) from projects of a similar scale completed in the last eight years. Please include name, address, telephone number and e-mail address for each reference. 6. Up to a total of 10 images representing at least two different public art projects by the artist(s) in the past six years. Only submit images of projects that have been realized. Images of proposals, models or computer generated images will not be reviewed. Submit slides OR digital images in the following formats: SLIDES: Slides must be presented in a 9" x 11" plastic slide sheet. Each slide must be labeled with artist's name, numbered according to the annotated image list (see #7), and marked with indication of top and front. DIGITAL IMAGES: Images should be sent on virus -free PC- compatible CD -ROM in .jpg file format. Each file should be named with artist surname and image number to correspond with the annotated image list (see #7). Maximum image size is four inches by five inches and 96 dpi. 7. An annotated image list identifying slides /digital images by number, artist name, title of work/project, location of project, major materials used, dimensions, project timeline (from contract to completion), budget, name of commissioning agency, Project Manager's name and phone number, and commissioning agency's goals for the project. "Public Art Improves Our Community" Matching Grant page 2 of 7 8. Concept Drawings: Up to four drawings to define proposal and design concepts. Please submit drawings on 8 W x 11" paper. If drawings are in color, please supply 15 color copies of each, otherwise drawings will be reproduced in black and white for panel review. 9. Material List: A list of proposed materials to be used to design, fabricate and install the Project. Judging Criteria POINTS CRITERIA 25 Artistic merit of proposed design and quality of materials. Artists qualifications, 25 Meets program goals and criteria. Ability to complete the ro'ect. 20 Benefit to and involvement of the community; design reflects community characteristics. 10 Location is highly visible to the public and is accessible to people with disabilities. 5 Ability to provide long-term maintenance of the public art project. 5 Project includes a public outreach /education component. Application Processing & Awarding Applications will be reviewed by Palm Beach County Art in Public Places staff for general compliance with grant criteria to determine eligibility. The Public Art Committee will constitute the selection committee and will meet to determine the final grant awards based on the judging criteria - listed above. Projects will be funded by order of ranking until all available funding is encumbered. The Public Art Committee's grant award recommendations will be submitted to the Board of County Commissioners for approval.. Grant agreements will be mailed to successful applicants for the appropriate signature and should be returned to the County Art in Public Places Administrator. NOTE: Applicants are advised that from the date, release of this Grant Application until award of the grant funds, no contact with County personnel related to this Grant Application or Selection. Committee members is permitted, except as authorized by the Art in Public Places Administrator and /or in conjunction with scheduled Applicant activities. Any such unauthorized contact shall not be used as a basis, for responding to this Grant Application, and may result in the disqualification of the Applicant's submittal. Applicants are further advised that the "Palm Beach County Lobbyist Registration Ordinance," Ordinance 03 -018, as amended by Ordinance 03 -055, prohibits an Applicant or anyone representing the Applicant from communicating with any Commissioner or Commissioner's staff, or any employee authorized to act on behalf of the Commission, regarding its application, i.e. a "Cone of Silence." The "Cone of Silence" is in effect from the date /time of the deadline for submission of the application and terminates at the time the Board of County Commissioners awards the grant funding or otherwise takes action which ends the solicitation process. Submittal Checklist The following qualification materials shall be submitted along with the completed Grant Application. See "Qualification Materials" section above for detailed description of each item listed below. 1. Project description. 2. Proposed Project schedule. 3. Organizational chart of team 4. Resumes. 5. References. 6. Images of past projects. 7. An annotated image list. 8. Concept drawings of proposed Project. 9. Material list. 10. Proof of property Municipal ownership / control for proposed Project location. 11. Proof of matching funds. (Must submit within 30 days of recommended grant award. Proof includes appropriation approved by municipality or by agreement for private funding /donation. If unable, the grant may be reassigned to another applicant.) "Public Art Improves Our Community" Matching Grant page 3 of 7 Estimated Award Timeline July 31, 2006 August, September, October 2006 November 30, 2006 — 5:00 p.m. December 14, 2006 January 2007 February 2007 Grant announced Public Art 101 Workshops (non- mandatory, schedule below) Deadline — Grant Application submittals Finalists selected and notified Recommendation submitted to Board of County Commissioners for approval Contract Execution and "Notice to Proceed" Grant Agreement Applicants selected for funding must enter into a grant agreement with the Board of County Commissioners, the form of the sample contract is available for review prior to submittal of grant. Grant funds may only be used to reimburse expenses that occur after execution of the grant agreement. The Project needs to be completely developed, permitted as appropriate; and completed within 18 months of grant award. "Public Art Improves Our Community" Matching Grant page 4 of 7 Public Art 101. Workshops All applicants for the "Public Art Improves Our Community" matching grants are encouraged to attend the workshops. While attendance is not mandatory, it is recommended and all applicants are encouraged to participate. Workshop content was developed to educate applicants and facilitate the development of Public Art projects. All sessions are open to art administrators, artists, municipal staff, elected officials, public art advisory board /committee members, design professionals and anyone else interested in Public Art. Workshop Locations Mounts Botanical Garden Auditorium, 531 N. Military Trail, West Palm Beach Clayton E. Hutchenson Agricultural Center Exhibit Hall B, 559 N. Military Trail, West Palm Beach. Please RSVP for workshops to Elayna Toby Singer, Art in Public Places Administrator, via email esinaer(a?pbcgov.com orphone at (561) 233 -0235. DEVELOPING A "CALL TO ARTISTS" August 9 -10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7:30 p.m. @ Ag. Center • This "nuts and bolts" workshop introduces the detailed process of developing a "Call to Artists," one of the first steps in defining a Public Art project. We'll review national "Cali to Artists" samples and discuss key elements as outlined in the ''Call to Artists Resource Guide," published by the Public Art Network of the Americans for the Arts. THE PUBLIC ART PROCESS September 13 -10:00 a.m. -12:00 noon @ Mounts OR 5:30 -7:30 p.m. @ Ag. Center • Participants will learn the specifics of how a public art project is facilitated - from the selection... process, to the collaboration of the artist with project managers, architects, and engineers, through contract, design, fabrication, and ultimately project completion. Similarities and differences between studio and public art will be explored. Types of durable materials and related maintenance concerns will also be addressed. PUBLIC ART: COMMUNITY OPPORTUNITY September 20 - 10:00 a.m. -12:00 noon @ Ag. Center OR 5:30 -7:30 p.m. @ Ag. Center • Join us for this virtual tour of model permanent and temporary public art projects in local, regional and national venues. Featured projects were selected for the prestigious Americans for the Arts "2006 Public Art Year in Review" which highlights the most innovative and exciting public art projects completed in the past year. i "PUBLIC ART IMPROVES OUR COMMUNITY" Q & A SESSION October 4` -10:00 a.m. -12:00 noon @ Ag. Center OR 5:30 -7:30 p.m.. @ Ag. Center • You've heard the saying, "There are no.stupid questions" well, it's true! Bring your questions about the "Public Art Improves Our Community" matching grant application, and we'll provide the answers. For a copy of the grant program description and application, visit www.pbcgov.com /fdo /art - Click on "Call to Artists" at the top of the home page. 'Public Art Improves Our Community' Matching Grant page 5 of 7 "Public Art Improves Our Community" Matching Grant Application ADMINISTRATIVE INFORMATION Project Title: Contact Person: Contact Agency'. Artist(s) Name: Contact Mailing Address: Contact Title: City: Zip: Contact Phone: Contact E -mail: PROJECT INFORMATION 1. Amount of Grant Request: I Total Project Cost: Amount of Matching Funds: 2. Describe the specific source of the matching funds: I _ 3. Funding source for long -term Project maintenance: 4. Proposed Project location: (please enclose photos of location) Describe Project location, nearest cross streets, facility type and property use. 5. Estimated Project Start Date: Estimated Project Completion Date: Project Budget Provide a proposed budget indicating how grantlfunds will be utilized and where the matching funds will be allocated. I CATEGORY OF EXPENDITURE AMOUNT MATCHING FUNDS Design (maximum 10% of Project budget) $ $ Fabrication $ $ Installation ! $ $ Other ; $ $ TOTAL REQUESTED i $ $ TOTAL GRANT AGREEMENT ; $ "Public Art Improves Our Community" Matching Grant page 6 of 7 ATTEST: By: City Clerk Name (Type or Print) CITY OF By: Mayor Name (Type or Print) "Public Art Improves Our Community" Matching Grant page 7 of 7