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HomeMy WebLinkAboutAgenda BOC 062807CITY OF PALM BEACH GARDENS 10500 N Military Trail Palm Beach Gardens, F133410 BUDGET OVERSIGHT COMMITTEE NOTICE OF MEETING AND AGENDA Please take notice that the Budget Oversight Committee of the City of Palm Beach Gardens will conduct a meeting of the committee on June 28, 2007 at 8:30 am in the Council Chambers. I. Roll Call II. Approval of minutes from the April 26, 2007 meeting III. FY 2007/08 Proposed Budget Presentation DISABILITY INFORMATION In accordance with the Disabilities Act and F.S.S 286.26, persons with disabilities needing special accommodation to participate in this proceeding should contact the Human Resource Department no later then seven days subsequent to the proceeding at (561) 799 -4223 for assistance, if hearing impaired, telephone the Florida Relay Service Number at 800- 955 -8770 (voice) for assistance. APPEAL NOTICE If a person decides to appeal any decision made by the board, with respect to any matter considered at such meeting or hearing, he will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Palm Beach Gardens FY 2007/2008 Proposed Budget Summary of Tax Reform Legislation � Roll -back of taxes to FY 2006/07 level � Additional cut of 3 %, 5 %, 7 %, or 9% � Excludes voted debt service i Future increases limited to growth in personal per capita income and new construction i Constitutional amendment in January to offer option of new 66 super exemption" Summary of Tax Reform Legislation i Our City is required to cut additional 5% from roll -back rate Estimated roll -back rate is 5.4614 � Estimated "capped" operating millage is 5.1888 (5.4614 X 95 %) 4 Estimated debt millage is .15 i Required reductions of $2,479,575 1 Total actually reduced was $2,865,269 FY 2007/08 Tax Cut and Roll -Back Calculation 2006 -07 Revenues $50,983,271 % Reduction (5 %) (21549,164) FY 2007 -08 Revenue $487434,107 Plus Ne Tax Levy Amount 8 Based on preliminary value of $524,246,036 at 5.1888 27720,440 $51)1547547 $487596,820 FY 2007/08 Tax Cut and Roll -Back Calculation — Important Points To Remember � Estimated operating millage of 5.1888 and debt of .15 based on PRELIMINARY data from Property Appraiser � Final numbers will not be known until DR- 420 received July 1St Summary of Reductions — By Expense Category Salaries and Benefits $1,323,963 Professional /Contractual Services 395,093 Seminars /Travel/Training 173,617 Other Operating 552,046 Capital 420,550 Total $2,865,269 Reduction Highlights: Impact Summary: Staffing Related i (13) FT positions have been eliminated. i (1) Position has been downgraded. i (7,198) Hours of PT staffing has been eliminated. � Domestic Partner Benefits has not been included. i Employee Recognition Programs have been eliminated including the Holiday Party. Employee contributions for HMO and PPO family coverage have been increased an average of 30.4 %. Staff travel, training, and seminars have been reduced by 30 %. Impact Summary: Program Related The Economic Development Program has been eliminated. i Funding for the Honda Classic has been eliminated. i The City's 50th Birthday Celebration special event funding has been eliminated. i (3) Special Events have been eliminated (Celebrate Your City Day, Earth Day, one of four Art &Music events). i Elimination of the CERT (Community Emergency Response Training) program funding. � Elimination of the Fire Community Education Program. Impact Summary: Operating Related 1 Council contingency funds have been reduced. I Professional contractual services for legal, technical, and service related work have been reduced. Cost Center: Growth Management / Economic Development i Reduction: $170,020 Detail: The Economic Development Division will be eliminated from funding along with related staff and operating budget. i Impact: This reduction eliminates one filled and two vacant positions. The Planning Staff will absorb only the work created by the TEPP (Targeted Expedited Permitting Program) program. The City would rely on the BDB (Business Development Board) and the Northern Palm Beach County Chamber for business attraction and retention activities. When requested, the City Manager and /or Elected Officials will interact with potential new businesses. Leads on businesses wanting to relocate to the area will be forwarded to the BDB. Cost Center: Growth Management Administration i Reduction: $124,075 Detail: Elimination of the Development Director Position, which has an interim appointment. Impact: A dedicated staff member will not be available to coordinate Council /Manager initiatives and projects including transportation and housing. Cost Center: Growth Management Planning & Zoning i Reduction: $149,074 i Detail: Elimination of two vacant positions (Manager & Planner) Impact: Project workload will be shifted to existing staff. The Growth Manager Administrator and PZ Director will act as staff project planners along with their administrative duties. City based initiatives will take longer to reach completion. To meet state requirements, staff will need to periodically focus on city- initiated projects. The reduction in staff will cause delays in development review projects. Cost Center: Honda Classic i Reduction: $112,622 i Detail: Historically, Council as an economic policy decision has provided support funding to the Honda Classic PGA Golf tournament including staffing and emergency services. Impact: Abolishes support funding for the Honda Golf Event including the fiscal support for off -duty Emergency and Police services. Classic Cost Center: PBG 50th Birthday Celebration i Reduction: $114,250 i Detail: In anticipation of the 08/09, the funding allocation pre- expenses associated wit the City's history. City's 50th birthday in FY request was for anticipated h a 6 -month celebration of Impact: Eliminates preparation for the City's 50th birthday year. Cost Center: Police Administration i Reduction: $397,207 Detail: The net effect of reductions taken does not affect the current level of sworn officers, response, or contractual obligations. Reductions were generally taken from materials and supplies along with training programs. Impact: Request for two new Dispatcher positions was withdrawn. A new Dispatcher will be added through the re- classification of a currently vacant Police Aide position. Request for one new Admin Projects Coordinator position was withdrawn and the anticipated workload will remain with the current staff as assigned. Non - mandated training was removed from funding. This does diminish recruiting and retention tools that set the Department apart from other agencies. Materials and supplies were reduced including the replacement program for older guns and mobile radios. No material effect on operations would occur but an impact to the high standards that the Police staff has risen to would be effected. Capital computer upgrades that would keep the department ahead of the tech curve have been eliminated. Cost Center: Police Uniform Operations Reduction: $197,335 Impact: A vacant Police Service Aide position will be reclassified to a Dispatch position Reductions have been taken in non - required training. The rifle replacement program has been extended to future years. Deleted request for new Segway transporters from Capital allocation. Deleted the request for five new vehicles. Cost Center: Police Special Operations I Reduction: $418,699 i Impact: Request for one new TAC (Tactical Unit) officer was removed. This officer would have assisted in increasing the work product of the current four - person crime suppression unit. Request for one new Crime Prevention Officer has been removed. This additional officer would have assisted with community outreach programs and increased this unit to four sworn officers. The balance of reductions are in the areas of non - mandated training, materials and supplies. Additionally funds were reduced from community outreach programs supplies and promotional items. Capital items reduced include the purchase of five vehicles, software, and cameras. Cost Center: Fire Administration i Reduction: $97,244 i Detail: Reductions taken do not affect LOS (level of service) and /or contractual requirements. i Impact: The Deputy Chief Position, due to a midyear retirement, will be downgraded to a Division Chief. This reduces the number of staff at the highest level of Administration. i Elimination of the Community Education program and vacant staff position. i A reduction or elimination of non - mandated training, travel, and tuition reimbursement. i Eliminates financial support of the Volunteer Fighter Corporation. Funding for this program would be through donations. Cost Center: Fire Emergency Services i Reduction: $388,628 Impact: Elimination of three positions (Division Chief & two vacant Fire Fighters). Elimination of Division Chief midyear. Duties will be distributed over existing staff. The elimination of two vacant Fire Fighter positions is based on analysis of need. LOS (level of service) is not affected and minimum staffing level is met under contractual agreements. 1 Eliminates non - mandated travel and seminars for staff. Eliminates the replacement of bunker gear until deemed necessary and not on a 3 -year cycle replacement regardless of wear. Eliminates CERT (Community Emergency Response Training) program funding. Station maintenance funding cut increases the workload of the Public Works Facilities Division. Cost Center: Community Services / Neighborhood Services I Reduction: $22,505 Detail: Withdrawn was a request for a new part -time staff position that would equal 1,391 hours of additional code staffing. Impact: To maintain a level of coverage the part -time staff position would have covered shifts created by absences of current full -time staff and would have supplemented coverage of the Division. Cost Center: Community Services / Construction Services i Reduction: $109,756 Detail: Reductions taken eliminate two vacant Building Inspector positions. Impact: Current staff will continue to process the workload within the Building Division. Cost Center: Community Services /Public Works Reduction: $128,268 Detail: Reductions are spread across three divisions (Administration, Streets, and Facilities). Impact: Elimination of staff programs such as the Holiday Party, Spirit Team, Service plus Awards and citywide employee morale functions. Reduction in custodial services contract. Existing staff will absorb work not completed by the contractual relationship. Discontinuance of indoor vegetation program. Reduction of temporary support labor for projects. Work will be completed by existing staff. This decreases the number of projects that will be completed in a fiscal year. Deletes the parking lot asphalt overlay program for City facilities. Patch repair will be the responsibility of existing staff. Cost Center: Community Services / Grounds 7 Reduction: $38,044 v Detail: Decreases in the requested funding will affect tree relocation programs and staffing support for the Grounds Division. Impact: Eliminates part -time staffing (1,300 hours) to complete projects. This reduces the units' ability to accomplish all projects requested of their team. The tree re- location program will be eliminated. Cost Center: Community Services / Parks i Reduction: $63,182 Detail: Reduction in contractual mowing by 25 %. i Impact: City grounds will be mowed 24 times per year instead of 41 times per year. Cost Center: Community Services / Recreation i Reduction: $109,127 Detail: Reductions and cuts in funding cross nine budget centers including part -time staff, materials and supplies, contractual services, and repairs. i Impact: Part -time staffing was reduced by 2,795 hours. Workload of these programs will shift to current staff and /or the program offering will be reduced. Eliminated three special events (Celebrate Your City Day, Earth Day, and one Art & Music Event). Contractual services (games etc.) for events and programs have been decreased thus reducing the amount of activities per program. Eliminated the printing and distribution of a quarterly recreation program guide that was to be used to communicate with residents about current recreational offerings. Budget Calendar — What's Next? � July 1, 2007 — PBC Property Appraiser reports final 2007 valuation i July 2, 2007 — Report to DOR whether we agree with the 2001 and 2006 tax levy information reported � July 13, 2007 — DOR to publish final compound annual growth rates i July 19, 2007 — Council meeting to present budget and set tentative millage; set date for first public hearing (date for PBC and School Board are September 5th, 6th, and 20 tn) � September, 2007 —Hold two public hearings Questions?