HomeMy WebLinkAboutAgenda BOC 062807CITY OF PALM BEACH GARDENS
10500 N Military Trail
Palm Beach Gardens, F133410
BUDGET OVERSIGHT COMMITTEE
NOTICE OF MEETING AND AGENDA
Please take notice that the Budget Oversight Committee of the City of
Palm Beach Gardens will conduct a meeting of the committee on
June 28, 2007 at 8:30 am in the Council Chambers.
I. Roll Call
II. Approval of minutes from the April 26, 2007 meeting
III. FY 2007/08 Proposed Budget Presentation
DISABILITY INFORMATION
In accordance with the Disabilities Act and F.S.S 286.26, persons with
disabilities needing special accommodation to participate in this proceeding
should contact the Human Resource Department no later then seven days
subsequent to the proceeding at (561) 799 -4223 for assistance, if hearing
impaired, telephone the Florida Relay Service Number at 800- 955 -8770
(voice) for assistance.
APPEAL NOTICE
If a person decides to appeal any decision made by the board, with
respect to any matter considered at such meeting or hearing, he will need to
ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
City of Palm Beach Gardens
FY 2007/2008 Proposed
Budget
Summary of Tax Reform Legislation
� Roll -back of taxes to FY 2006/07 level
� Additional cut of 3 %, 5 %, 7 %, or 9%
� Excludes voted debt service
i Future increases limited to growth in
personal per capita income and new
construction
i Constitutional amendment in January to
offer option of new 66 super exemption"
Summary of Tax Reform Legislation
i Our City is required to cut additional 5%
from roll -back rate
Estimated roll -back rate is 5.4614
� Estimated "capped" operating millage is
5.1888 (5.4614 X 95 %)
4 Estimated debt millage is .15
i Required reductions of $2,479,575
1 Total actually reduced was $2,865,269
FY 2007/08 Tax Cut and Roll -Back Calculation
2006 -07
Revenues
$50,983,271
% Reduction (5 %)
(21549,164)
FY 2007 -08
Revenue
$487434,107
Plus Ne
Tax Levy
Amount
8
Based on preliminary value of
$524,246,036 at 5.1888
27720,440
$51)1547547
$487596,820
FY 2007/08 Tax Cut and Roll -Back Calculation —
Important Points To Remember
� Estimated operating millage of 5.1888 and
debt of .15 based on PRELIMINARY data
from Property Appraiser
� Final numbers will not be known until DR-
420 received July 1St
Summary of Reductions — By
Expense Category
Salaries and Benefits
$1,323,963
Professional /Contractual Services
395,093
Seminars /Travel/Training
173,617
Other Operating
552,046
Capital
420,550
Total
$2,865,269
Reduction Highlights:
Impact Summary: Staffing Related
i (13) FT positions have been eliminated.
i (1) Position has been downgraded.
i (7,198) Hours of PT staffing has been eliminated.
� Domestic Partner Benefits has not been included.
i Employee Recognition Programs have been eliminated
including the Holiday Party.
Employee contributions for HMO and PPO family
coverage have been increased an average of 30.4 %.
Staff travel, training, and seminars have been reduced
by 30 %.
Impact Summary: Program Related
The Economic Development Program has been
eliminated.
i Funding for the Honda Classic has been eliminated.
i The City's 50th Birthday Celebration special event
funding has been eliminated.
i (3) Special Events have been eliminated (Celebrate Your
City Day, Earth Day, one of four Art &Music events).
i Elimination of the CERT (Community Emergency
Response Training) program funding.
� Elimination of the Fire Community Education Program.
Impact Summary: Operating Related
1 Council contingency funds have been reduced.
I Professional contractual services for legal, technical, and
service related work have been reduced.
Cost Center: Growth Management / Economic Development
i Reduction: $170,020
Detail: The Economic Development Division will be
eliminated from funding along with related staff and
operating budget.
i Impact:
This reduction eliminates one filled and two vacant
positions. The Planning Staff will absorb only the work
created by the TEPP (Targeted Expedited Permitting
Program) program.
The City would rely on the BDB (Business
Development Board) and the Northern Palm Beach
County Chamber for business attraction and retention
activities. When requested, the City Manager and /or
Elected Officials will interact with potential new
businesses.
Leads on businesses wanting to relocate to the area
will be forwarded to the BDB.
Cost Center: Growth Management Administration
i Reduction: $124,075
Detail: Elimination of the Development Director
Position, which has an interim appointment.
Impact: A dedicated staff member will not be available
to coordinate Council /Manager initiatives and projects
including transportation and housing.
Cost Center: Growth Management Planning & Zoning
i Reduction: $149,074
i Detail: Elimination of two vacant positions (Manager &
Planner)
Impact: Project workload will be shifted to existing staff.
The Growth Manager Administrator and PZ
Director will act as staff project planners along with their
administrative duties.
City based initiatives will take longer to reach
completion.
To meet state requirements, staff will need to
periodically focus on city- initiated projects. The
reduction in staff will cause delays in development
review projects.
Cost Center: Honda Classic
i Reduction: $112,622
i Detail: Historically, Council as an economic policy
decision has provided support funding to the Honda
Classic PGA Golf tournament including staffing and
emergency services.
Impact: Abolishes support funding for the Honda
Golf Event including the fiscal support for off -duty
Emergency and Police services.
Classic
Cost Center: PBG 50th Birthday Celebration
i Reduction: $114,250
i Detail: In anticipation of the
08/09, the funding allocation
pre- expenses associated wit
the City's history.
City's 50th birthday in FY
request was for anticipated
h a 6 -month celebration of
Impact: Eliminates preparation for the City's 50th
birthday year.
Cost Center: Police Administration
i Reduction: $397,207
Detail: The net effect of reductions taken does not affect the current level
of sworn officers, response, or contractual obligations. Reductions were
generally taken from materials and supplies along with training programs.
Impact: Request for two new Dispatcher positions was withdrawn. A new
Dispatcher will be added through the re- classification of a currently vacant
Police Aide position.
Request for one new Admin Projects Coordinator position was withdrawn
and the anticipated workload will remain with the current staff as assigned.
Non - mandated training was removed from funding. This does diminish
recruiting and retention tools that set the Department apart from other
agencies.
Materials and supplies were reduced including the replacement program
for older guns and mobile radios. No material effect on operations would
occur but an impact to the high standards that the Police staff has risen to
would be effected.
Capital computer upgrades that would keep the department ahead of the
tech curve have been eliminated.
Cost Center: Police Uniform Operations
Reduction: $197,335
Impact: A vacant Police Service Aide position will be
reclassified to a Dispatch position
Reductions have been taken in non - required training.
The rifle replacement program has been extended to
future years.
Deleted request for new Segway transporters from
Capital allocation.
Deleted the request for five new vehicles.
Cost Center: Police Special Operations
I Reduction: $418,699
i Impact: Request for one new TAC (Tactical Unit) officer
was removed. This officer would have assisted in
increasing the work product of the current four - person crime
suppression unit.
Request for one new Crime Prevention Officer has been
removed. This additional officer would have assisted with
community outreach programs and increased this unit to
four sworn officers.
The balance of reductions are in the areas of non - mandated
training, materials and supplies. Additionally funds were
reduced from community outreach programs supplies and
promotional items.
Capital items reduced include the purchase of five vehicles,
software, and cameras.
Cost Center: Fire Administration
i Reduction: $97,244
i Detail: Reductions taken do not affect LOS (level of
service) and /or contractual requirements.
i Impact: The Deputy Chief Position, due to a midyear
retirement, will be downgraded to a Division Chief. This
reduces the number of staff at the highest level of
Administration.
i Elimination of the Community Education program and
vacant staff position.
i A reduction or elimination of non - mandated training,
travel, and tuition reimbursement.
i Eliminates financial support of the Volunteer Fighter
Corporation. Funding for this program would be through
donations.
Cost Center: Fire Emergency Services
i Reduction: $388,628
Impact: Elimination of three positions (Division Chief & two vacant Fire
Fighters).
Elimination of Division Chief midyear. Duties will be distributed over
existing staff.
The elimination of two vacant Fire Fighter positions is based on
analysis of need. LOS (level of service) is not affected and minimum
staffing level is met under contractual agreements.
1 Eliminates non - mandated travel and seminars for staff.
Eliminates the replacement of bunker gear until deemed necessary and
not on a 3 -year cycle replacement regardless of wear.
Eliminates CERT (Community Emergency Response Training) program
funding.
Station maintenance funding cut increases the workload of the Public
Works Facilities Division.
Cost Center: Community Services / Neighborhood Services
I Reduction: $22,505
Detail: Withdrawn was a request for a new part -time staff
position that would equal 1,391 hours of additional code
staffing.
Impact: To maintain a level of coverage the part -time
staff position would have covered shifts created by
absences of current full -time staff and would have
supplemented coverage of the Division.
Cost Center: Community Services / Construction Services
i Reduction: $109,756
Detail: Reductions taken eliminate two vacant
Building Inspector positions.
Impact:
Current
staff will
continue to process the
workload
within
the
Building
Division.
Cost Center: Community Services /Public Works
Reduction: $128,268
Detail: Reductions are spread across three divisions (Administration,
Streets, and Facilities).
Impact: Elimination of staff programs such as the Holiday Party, Spirit
Team, Service plus Awards and citywide employee morale functions.
Reduction in custodial services contract. Existing staff will absorb work
not completed by the contractual relationship.
Discontinuance of indoor vegetation program.
Reduction of temporary support labor for projects. Work will be
completed by existing staff. This decreases the number of projects that
will be completed in a fiscal year.
Deletes the parking lot asphalt overlay program for City facilities. Patch
repair will be the responsibility of existing staff.
Cost Center: Community Services / Grounds
7 Reduction: $38,044
v Detail: Decreases in the requested funding will affect tree
relocation programs and staffing support for the Grounds
Division.
Impact: Eliminates part -time staffing (1,300 hours) to
complete projects. This reduces the units' ability to
accomplish all projects requested of their team.
The tree re- location program will be eliminated.
Cost Center: Community Services / Parks
i Reduction: $63,182
Detail: Reduction in contractual mowing by 25 %.
i Impact: City grounds will be mowed 24 times per year
instead of 41 times per year.
Cost Center: Community Services / Recreation
i Reduction: $109,127
Detail: Reductions and cuts in funding cross nine budget centers
including
part -time staff, materials and supplies, contractual services, and repairs.
i Impact: Part -time staffing was reduced by 2,795 hours. Workload of
these programs will shift to current staff and /or the program offering will
be reduced.
Eliminated three special events (Celebrate Your City Day, Earth Day,
and one Art & Music Event).
Contractual services (games etc.) for events and programs have been
decreased thus reducing the amount of activities per program.
Eliminated the printing and distribution of a quarterly recreation program
guide that was to be used to communicate with residents about current
recreational offerings.
Budget Calendar — What's Next?
� July 1, 2007 — PBC Property Appraiser reports
final 2007 valuation
i July 2, 2007 — Report to DOR whether we agree
with the 2001 and 2006 tax levy information
reported
� July 13, 2007 — DOR to publish final compound
annual growth rates
i July 19, 2007 — Council meeting to present
budget and set tentative millage; set date for first
public hearing (date for PBC and School Board
are September 5th, 6th, and 20 tn)
� September, 2007 —Hold two public hearings
Questions?