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HomeMy WebLinkAboutAgenda Council Agenda 092100Revised 9/19/00 • City of Palm Beach Gardens LI Mayor Russo Council Agenda September 21, 2000 Council Chambers 10500 N. Military Trail Palm Beach Gardens, FL 33410 Council Member Clark Council Member Furtado 0 Vice Mayor Jablin Council Member Sabatello E x x r All those wishing to address the City Council need to complete the necessary form (supply located in back of Council Chambers) and submit same to the City Clerk prior to the meeting being called to order. CITY OF PALM BEACH GARDENS CITY COUNCIL REGULAR MEETING SEPTEMBER 21, 2000 7:00 P.M. I. PLEDGE OF ALLEGIANCE II. ROLL CALL III. ANNOUNCEMENTS: IV. PRESENTATION: W' i� � • a. Beautification Award - Gardens of Woodberry R 01tiVAS►��ius� l.7tt'j ►M�it�s V. CITY MANAGER REPORT: X010 �afA`tiS �A V W-s a. Public School Concurrency - O'iA �v - S�,,,.Ppe t het • ►' ov ,,reR b. Update on Soccer Field Remediation COMMENTS FROM THE PUBLIC: (For Items Not on the Agenda) (Please �10 submit request card to Clerk prior to this Item) IVII. CONSENT AGENDA: �G a. Consideration of approving minutes of the August 17, 2000 Regular City Council Meeting. 0] b. Consideration of awarding contract for Design/Build of Park Storage Facility. C. Consideration of awarding bids for EDA Projects: (1) Lighthouse Drive Pipe Replacement (2) Burns Road Canal Erosion Control (3) Holly Drive Canal Closure and Pipe Replacement d. Crime Analysis Software Package. Consideration of purchasing the Omega Group Software Crime Analysis Package. o5c3,.,, a� lle 76,-000 'Zim b lR.,ier, 02.( see$ I l�,C OC�v� � �7'b�• I� �%C�"/� -'�� 19 dr�hwu Q.... � -iii Jo �t N �4EA R 1 0 0 0 0 e Life Insurance Contract. Consideration of ..extending the Group Life Insurance Contract with Sun Life through September 30, 2002. f. Resolution 68, 2000 — Subordination of Utility Interests. Consideration of approving a subordination agreement with Seacoast Utility Authority. g. Resolution 81, 2000 — Disposal of Fixed Assets. Consideration of approving a Declaration of Surplus Assets.. h. Resolution 82, 2000. Agreement for Legal Services. Consideration of authorizing an agreement for the reappointment of the Law Firm of Watterson,. Hyland & Klett, P.A. to serve as City Attorney. Resolution 83, 2000. Consideration of authorizing a first amendment to the Interlocal Agreement for Dispatch Services with Palm Beach County. j. Proclamation — Constitution Week. VIII. PUBLIC HEARINGS: a. 2000/2001 FISCAL YEAR BUDGET 1. Discussion — Millage. i 2. Public Comments and Questions Prior to Adoption of the Budget. 3. Resolution 79, 2000 - Levying a Tax of 4.7736 Mills on Non - Exempt Real and Personal Property Located Within the Corporate Limits of Said City for the Year Ending December 31, 2000. 4. Ordinance 26, 2000 on second and final reading - Fiscal Year 2000 -2001 Annual Budget. Consideration of an Ordinance of the City Council of the City of Palm Beach Gardens, Florida, affixing a total valuation of the real and personal property located within the corporate limits of the City of Palm Beach Gardens, Florida, for the year ending December 31, 2000; establishing a tax rate thereon for said year; levying a tax on said real and personal property for said year; adopting a fiscal budget for the fiscal year beginning on October 1, 2000 and ending on September 30, 2001, inclusive; appropriating funds for expenditures in accordance with said budget; providing for the repeal of ordinances in conflict herewith; and, providing for an effective date. Resolution 47, 2000 — 2700 PGA Boulevard Sign Variance." Consideration of granting two variances to the 15 -foot setback and 300 - foot frontage requirements of Section 110 -36, entitled "Ground Signs," of the City Code for an existing ground sign located at 2700 PGA Boulevard. (Continued from August 17, 2000 City Council meeting) _� 't 4:t, ee D�' y`� pSe'D � � NMAT� —s �t� ��•Ck cn �R,e -�T 7�2 �1�i4, T _:� �D b osl r•e o-"( — ,o -rw�S 5sl �hca.e. �a 1Da✓ , . �1 Gf�'T• 40 0 d. Ordinance 21, 2000 - Hibiscus Restaurant Outdoor Seating. (Continued from August 17, 2000 City Council meeting... Consideration of continuing i to October 5, 2000 Regular City Council Meeting) .�.•%�� IX. RESOLUTIONS: a. Resolution 72, 2000 - Golf Digest (Mirasol) Planned Community k Development Parcels E, F & G. Consideration of approving a site plan of hF development for Parcels E, F and G with 35, 39 and 67 zero lot line �a \ <: single - family home lots within the Golf Digest (Mirasol) PCD; providing �° � r for waivers and conditions. T2,� b. Resolution 73, 2000 — Golf Digest (Mirasol) Planned Community Development Parcels H & I. Consideration of approving a site plan of development for Parcels H and I with 56 single - family custom home lots and 79 zero lot line single - family home lots within the Golf Digest (� (Mirasol) PCD; providing for waivers and conditions. kwo r3B6-`1, C. Resolution 80, 2000 — Fire Inspection Fees. Consideration of amending Z44111:5, 4 d 15, the Fee Schedule for Fire Code Inspections and Special Details. �''�� l C_ X. ORDINANCE: (For Consideration of First Reading) XI. ITEMS FOR COUNCIL ACTION: a. City Attorney's Response to City Council Regarding City Manager's Evaluation. XII. ITEMS FOR DISCUSSION: a. Budget Items XIII. ITEMS & REPORTS BY MAYOR AND COUNCIL: XIV. CITY ATTORNEY REPORT: XV. ADJOURNMENT. In accordance with the Americans with Disabilities Act and Florida Statute 86.26, persons with disabilities needing special accommodations to participate in this proceeding should contact the Human Resources Department, no later titan 5 days prior to the proceeding at telephone number (561) 799 -4200 for assistance, if hearing impaired, telephone the Florida Relay Service Numbers (800) 955 -8771 (TDD) or (800) 955 -8700 (VOICE), for assistance. If a person decides to appeal any decision made by the Council, with respect to any matter considered at such, meeting or hearing, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based �OtU /•I1gT1 o Vli - 'z"S)u C-7- Lt - ..a-w i c?S t-t-S i �G -�-7Z rn r n9 a'Y cs — A 73'0% R FOR (?AOSC- t �,-r -Y U N ,fin Y o - �2`� -0� �t�- `� ►'� I V ' C,�e ®r^�' �Ls��m al A ap-ca '� � 0� vN �ro�eSc,o,rV1 ✓Yr ��"" �.v ,aaeot� -2,4 1 &7 YR - " .f- ? -Bo . (�c-srcm ecctius -p $AJf -g ( /ts'OR 43 +. On Q L- - Do -r OF Cev-4- '6 L N />5,wz - jqk, a4 -, (ow s jU o T ci3q-2r l` 0 t, t.pLo j o;. o Rc: N - �S'bw _ L9. A",Ts 4-o S'ee C-s La Dr4 t) c- - Go ol- t, s (w4.go6,Z - @i� !Ve &eta ls' Ckv.. CaAvsf✓— IR r p - ir,,, 0,11 °` a VD (g R oz u v D G� t� T?'O i IV. PRESENTATIONS: 0 A. Beautification Award — Gardens of Woodberry 0 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum • Meeting Date: September 21, 2000 Date Prepared: September 11, 2000 Subject/Agenda Item: Presentation by Tischler and Associates, as the City's consultant, regarding public school concurrency Recommendation /Motion: A formal action is not required. Reviewed by: Originating Dept.: Costs: $ N/A Council Action: Total City Attorney Planning Division [ ] Approved Finance y4v7-1-� $ N/A [ ] Approved w1conditio "s Other Current FY [ ] Denied Funding Source: [ ] Continued to: Advertised: Date: [ ] Operating Attachments: Paper: [ ] Other 1. Report entitled "Review of Palm Beach County School District Pupil Generation Factors and the Effects on School Utilization," [ ] Not R quired dated July 21, 2000 Submitted by: h Mgt. Directo Affected parties [ ] Notified Budget Acct. #: [ ] None Approved by: City Manager [ ] Not required BACKGROUND: The School District of Palm Beach County and the Palm Beach County Board of County Commissioners are jointly requesting that municipalities enter into an interlocal agreement to require public school concurrency for all new residential development on a countywide basis. Such an agreement would allow new residential development to be constructed only if the projected student population of the public schools that would serve the new development would not exceed 110 percent of the design capacity of the schools. New developments that generate numbers of students that would exceed 110 percent of the design capacity would not meet school concurrency requirements, and could not be constructed until additional school capacity is available. None of the schools in the City of Palm Beach Gardens is currently over 110 percent of its respective design capacity. The School District has a five -year capital improvement plan to construct new schools throughout the county. However, no new schools are currently planned in the City of Palm Beach Gardens within the next five years. A new elementary school is planned within Abacoa in the near future. The City has contracted with Tischler and Associates to evaluate the data used by the - school district to estimate pupil generation rates used to develop its capital improvement plan, and to advise the City on executing the proposed interlocal agreement. The consultant will make a presentation to the City Council and address questions. The consultant is recommending that the City execute the interlocal agreement to require countywide school concurrency. That interlocal agreement will be presented to the City Council in October 2000. • g: \sc \txt \schconcurrency09l100 • 2 � e --- ---I--.,.- i _- - 11 :r•-. - W FAq Illp "MV is_' . o wxnN n . off O flNsn l� REVIEW -- OF, PALM ---B EACH COUNrPv...SCHQOL _DISTIXID T �LCT m*:: X- P.UPIL`--GENERA-TION...:. FACTORS AND THEE IFF _h. - - TS ON SCHOO L'UT-T.L.1—ZATIO: or. - of Palin -C-it , A" I�Mi 'JuIV�::,2�1 :,..200®_ 4 RD. R' 1_3 . . . . . . . . . . . Zi, A WR "'Ng ®R, m V 'N, m'-." Z� c t. V W� T m4y w ;Inc ssociates Fisc Econo`micF &Planning aConsultantsY r TABLE OF CONTENTS Tisan Ff; & ASSOCIATES, INC. I. EXECUTIVE SUMMARY ................................................. ..............................1 4701 Sangamore Road II. NATURE OF THE ASSIGNMENT .................................. ..............................2 Suite N210 Bethesda, MD 20816 III. PUPIL GENERATION METHODOLOGIES ............................................... 2 (301) 320 -6900 Fax: (301) 320 -4860 A. TRADITIONAL PUPIL FORECASTING METHODOLOGY ..... ..............................2 80 Annandale Road B. CONCURRENCY FORECASTING METHODOLOGY ............ ..............................4 Pasadena, CA 91105 -1404 IV. DEVELOPMENT FORECASTS FOR PALM BEACH GARDENS ........... 4 (818) 790-6170 Fax (818) 790 -6235 V. DEVELOPMENT FORECASTS FOR JUPITER, FLORIDA .....................5 (800) 424 -4318 VI. ESTIMATED NEW HOUSING UNITS ........................... ..............................5 tischlerassociates.com A. NEW HOUSING UNITS ESTIMATED BY CITY STAFF ........ ..............................5 B. NEW HOUSING UNITS ESTIMATED BY COUNTY PLANNING STAFF ...............6 VII. CAPACITY FORECASTS ................................................. ..............................7 A. FY2000 -2004 FORECAST REFLECTED IN THE PALM BEACH COUNTY SCHOOL DISTRICT CAPITAL BUDGET ............................ ..............................7 B. FY2000 -2004 FORECAST USING CITY STAFF PROJECTIONS AND SCHOOL CONCURRENCY PUBLIC SCHOOL GENERATION RATES . .............................10 C. FY 2006/2007 FORECAST USING CITY STAFF PROJECTIONS AND SCHOOL CONCURRENCY PUBLIC SCHOOL GENERATION RATES . ......:......................10 VIII. PERCENT UTILIZATION ............................................... .............................11 IX. FINDINGS .......................................................................... .............................12 X. RECOMMENDED NEXT STEPS ................................... .............................12 Fiscal Impact Analysis Capital Facility Analysis Impact Fee Systems Growth Policy Planning Economic and Market Analysis MONIES, FISCALS Fiscal fmImpact syste syste ms CRIM s tailored for each community • T>rs�FR & AssocLUES, INC 4701 Sangamore Road Suite N210 Bethesda, MO 20816 (301) 320 -6900 Fax: (301) 320 -4860 80 Annandale Road Pasadena, CA 91105 -1404 (818) 790 -6170 Fax (818) 790 -6235 (800) 424 -4318 tischierassociates.com Fiscal Impact Analysis Capital facility Analysis Impact Fee Systems Growth Policy Planning Economic and Markct Analysis MONIES, FISCALS & CRIM Fiscal impact systems tailored for each community I. EXECUTIVE SUMMARY • Nature of Assignment. Tischler & Associates, Inc. (TA) has evaluated the pupil generation rates and the five year Capital Facilities Plan currently utilized by the Palm Beach County School District and calculated the likely percent utilization of the relevant public schools as they will be affected by new growth in the Palm Beach Gardens area. TA has worked with many school districts and prepared school impact fees in Florida and elsewhere is familiar with various options for pupil generation forecasting. • County Pupil Generation Forecast Methodologies. There are basically two pupil generation rates that exist in the County. The first utilized by the School District is a per person pupil generation rate of 0.1398 which is applied against the forecasted increase in population. This figure, which is unrelated to school concurrency issues, is utilized in conjunction with the School District's cohort survival projection methodology for near term pupil forecasts. A second pupil generation forecast methodology is used for concurrency issues. The School District provided TA a draft work product indicating the public school generation rates (multipliers) which will be applied against all new housing units for calculating concurrency. Unlike the above pupil generation rate, based on population, the concurrency methodology is more appropriately based on single family detached or multi - family housing units. The average for single family detached is 0.255 public school children per unit and for multi - family it is 0.156 per unit. • New Housing Forecast. Based on specific development projections provided by staff of Palm Beach Gardens and Jupiter, the increase in housing units between 2000 and 2005 is expected to be 6,458 for Jupiter and 5,487 for Palm Beach Gardens. This compares to the residential units projected by the Palm Beach County Planning Department for the same period of 3,170 and 3,458, respectively. The two jurisdictions project an increase of 5,317 more housing units over this five -year span than reflected in the County forecasts. • Capacity Forecasts. Based on a review of capacity forecasts from the school system and the above information, the greatest increase in public school students for the County schools will be in the elementary, followed by middle schools. Given the anticipated increases in school capacity for those schools affecting Jupiter and Palm Beach Gardens, the schools will be over capacity in 2006 as follows - high school, 4 %; middle school, 4% and elementary school, 4 %. However, if the anticipated expansions to the middle school and elementary schools were not achieved, the percent overutilization for middle school and elementary school would be 43% and 16 %, respectively. An important funding source for allowing the School District to achieve the capital facility plan is the issuance of certificates of participation and/or bonds. This funding source, estimated to be over $326 million, will represent over 25% of the total funds needed to implement the capital budget. • Next Steps. TA recommends that discussions be conducted to confirm the likelihood of the School District obtaining the revenues as reflected in the capital budget, the specific status of the proposed capital improvements which will affect the middle and elementary school capacities serving Palm Beach Gardens and the likelihood of adjusting middle and elementary school boundaries to optimize school capacities. II. NATURE OF THE ASSIGNMENT TA is a fiscal, economic and planning consulting firm specializing in fiscal impact analysis, impact fees and revenue strategies. TA has worked with a number of school districts around the country, including Florida, to evaluate the future school demands utilizing pupil generation rates as well as the fiscal effects of these demands for services. This includes the calculation of impact fees. TA has evaluated the pupil generation rates and the five year Capital Facilities Plan currently utilized by the Palm Beach County School District and calculated the likely percent utilization of the relevant public schools as they will be affected by new growth in the Palm Beach Gardens area. III. PUPIL GENERATION METHODOLOGIES There are two approaches to pupil forecasting in Palm Beach County Schools. One approach is the traditional one of forecasting pupils by school by grade over the very short term and supplementing the forecasts by applying students per population increase. The second approach, for school concurrency, utilizes a pupil generation rate by type of housing unit. These are discussed below. A. Traditional Pupil Forecasting Methodology The cohort survival projection methodology is utilized by Palm Beach County Schools for forecasting in the near term. This methodology actually forecasts pupils by grade and by school. Advancement rates by grade and by year are based on individual school records regarding number of students in the grade the previous year less those held back or those who dropped out, plus new migrating students. The projections for the earlier grades are based upon births/deaths and aging of preschool cohorts. What is not easily reflected in this methodology is the increase in public school students that will be affected by new development. To address this, the School District utilizes the Palm Beach County population projection model and then applies an average pupil generation rate per population to obtain the likely increase in students within the geographic area. This approach becomes more influential as the forecast period extends beyond four or five years, given the nature of the cohort survival methodology. The methodology of the County population projection model, as described by county documents (the major source is "1998 Population Disaggregation Model," Palm Beach County Planning, Zoning and Building Department, Planning Division, Intergovernmental - Data Section), has four major steps. The first is converting countywide population to occupied residential units. The County takes the latest (in this case April, 1998) BEBR (University of Florida Bureau of Economic and Business Research) projections for Palm Beach County utilizing the medium, versus the low 2 Tismociates, and high, BEBR Forecasts. This is achieved by subtracting group quarter population from the projected countywide population and dividing the results by the 1990 Census average person per household rate of 2.32 for Palm Beach County. To obtain total housing units, vacant units reflecting both seasonal and market vacancies are added to the occupied units. The annual housing growth is the difference in total housing units for the consecutive years. The second step is to disaggregate the countywide housing program into traffic analysis zones (TAZs). The TAZ is a discreet geographic area for which selected socio - economic characteristics are determined and used in deriving transportation travel demand modeling and parameters. However, in order to identify and reflect growth trends, these TAZs are aggregated into 19 sectors, so defined because they are generally homogeneous in demographics and environmental characteristics. A second identification of a geographic area is by jurisdiction and the unincorporated county within the sectors. This helps reflect the different building activities within the sectors because of the development policy of the individual jurisdictions. Step three is to evaluate the likely housing growth within each sector. This is based on the sectors proportionate capacity to accommodate new units and its growth activity from 1990 -1998. This growth is ultimately distributed to the TAZs. The capacity for growth includes reflecting local policies, demographics and the environment. The last step is to convert the housing forecast to population totals to ensure they are consistent with the 1998 BEBR population estimates. In other words, the sum of the parts need to equal the control total. The seasonal units and market vacancies are subtracted from the total units built. The resulting figure, remaining units (i.e. occupied units), is multiplied by the specific person per household rate for each TAZ. Additional seasonal units and market vacancies are then allocated to the TAZs "proportionate to the total unit growth they received and the percentage of seasonal units or market vacancies as indicated by the 1990 Census" (page 8). The last step is adding back group quarter population. There are several caveats noted within the description of this model. One is that a constant person per household rate is assumed throughout the modeling period for the individual TAZs. A second is the "1990 -1998 growth rates contribute to the growth distribution only in the first few years of the model, after which the potential for development (dwelling units /development capacity) remains the dominant factor in the allocation process" (page 8). Furthermore, the model assumes growth within each sector will be smooth and continuous and will not reflect any building spurts that may occur. "Therefore, it is advisable not to take the model results as a realistic year -to -year spatial distribution of population growth ... this concern is underscored by the fact that the model lumps the approved unbuilt units, vacant and underutilized properties together to form the development capacity of the area. The issue that approved unbuilt units should be built at a much faster rate than uncommitted units is not resolved" (page 9). The discussion regarding the model also has a discussion about seasonal units and market vacancies trends. It concludes by noting "assumptions about seasonal vacant housing trends are congruent with the expectation that Palm Beach County will attract more permanent residents because of its developing industries while remaining a haven for seasonal visitors" (page 9). In this context, the 3 Ti : sociates. ' model assumes the seasonal units will continue to account for 11% of the total housing unit increase until 2020. A caveat is that the model assumes "no individual TAZ will build out to 100% of its capacity in the modeling. Areas east of the Urban Service Boundary are assumed to build out at no more than 95% of the capacities. Those outside of the boundary are assumed to build out at 80W (p. 10). The eleventh assumption about the model is disaggregation versus projection. In this topic, the report says "finally, it is important to note that the model does not project future population, but only distributes the population projected by BEBR in those areas. The BEBR countywide population estimates form yet another variable which adds to the variability of all subsequent local estimates" (p. 11). Another point which should be noted is that the County model projects dwelling units without any regard to housing type. Instead there is an emphasis on the household size per TAZ. Not forecasting by type and also assuming the same percentage of seasonal units could lead to data forecasts which might be too general in some cases. B. Concurrency Forecasting Methodology The information in this section is based on a draft dated April 12, 2000 on Palm Beach County Public School Generate Rates (Multipliers). The methodology and multiplier table, which was prepared by a consultant, was provided as a courtesy to TA from the Department of Planning and Real Estate and the School District of Palm Beach County and the memorandum is neither approved nor finalized. Although the methodology and numbers have not been finalized, the factors appear to be reasonable, at least for purposes of this analysis. The memorandum shows public school generation rates for single family detached and multi - family dwellings. This is more desirable than public school generation rates per person. The rates per unit are as follows: Public School Generation Rates - Category K -5 6-8 1 9-12 1 K -12 SFD MFD 0.133 0.075 0.063 0.043 1 0.060 1 0.038 0.255 0.156 IV. DEVELOPMENT FORECASTS FOR PALM BEACH GARDENS To utilize the public school generation rates by housing unit, new housing units need to be forecasted. This section indicates the potential number of housing units likely over the next seven years in Palm Beach Gardens as forecasted by staff. The time horizon is not greater since development plans are not usually known in terms of number and type of units beyond this period. As reflected in the table below, there are anticipated to be over 4,600 single family and 1,400 • multifamily units. 4 T =ssociates • Palm Beach Gardens, Florida year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Total Single Family Golf Digest 151 145 300 300 300 300 300 1,645 Dillosta 5 125 125 173 14 12 423 Frankel 50 20 20 20 31 48 91 WC! 0 10 190 190 190 190 203 963 Toll Brothers 0 0 200 200 200 75 600 Parcel 4.07 0 10 100 90 10 10 190 Parcel 16 5 1 75 75 103 5 1 1 1 1 253 Total 0 365 1010 1076 721 490 503 0 01 0 0 4,165 Multi Family 0 25 88 88 88 63 Golf Digest 0 8 250 250 8 8 500 Centercorp 0 100 100 100 53 53 300 PB Community Church 224 792 100 136 554 5251 0 0 0 0 0 236 Cataffumo 75 75 150 Parcel 4.07 151 604 75 75 119 231 269 Parcel 16 0 150 150 1701 75 1 1 470 Total 1 01 2501 750 8061 1191 of 01 0� 0 01 1,925 V. DEVELOPMENT FORECASTS FOR JUPITER, FLORIDA This section indicates the potential number of housing units likely over the next six years in Jupiter as forecasted by staff. As reflected in the table below, there are anticipated to be over 3,270 single family and 3,170 multi - family units. Comparison of Estimated Increases in Housing Units In Palm Beach Gardens and Jupiter year 2000 2001 2002 2003 2004 2005 2006 2007 2008 1 2009 2010 1 Total Single Family Abacoa' 151 604 271 271 232 232 1,7 Bear's Club 5 14 14 14 14 12 Egret Land 50 50 50 50 50 48 Freeman 0 10 5 5 5 5 Frenchman's Creek West' 0 0 75 75 75 75 Mason Simpson 0 10 10 10 10 10 Mystic Cove 5 5 5 5 5 5 North Palm Beach Heights 13 13 13 13 14 14 Tenabrook' 0 25 88 88 88 63 Warrington 0 8 8 8 8 8 WCI ProperW 0 53 53 53 53 53 Total 224 792 5921 592 554 5251 0 0 0 0 0 3,: Multi Family 'AjAcoa. 151 604 271 271 231 231 Frenchman's Creek West' 0 0 75 75 75 75 Jupiter Yacht Club 0 48 31 31 32 32 1 Ocean Grande 35 34 34 35 0 0 Terrabrook' 0 25 87 87 87 62 Timberwalk 197 0 0 0 0 0 1 WC1 P 0 52 52 53 53 53 [Total 3831 7631 Sall 5521 4781 4531 01 0 0 0i 0 3,1 'Based on conversations with Town staff; a 50% split is assumed VI. ESTIMATED NEW HOUSING UNITS A. New Housing Units Estimated by City Staff The previous two sections have shown the development forecasts by specific development for both Palm Beach Gardens and Jupiter. The table below summarizes the annual new units in Palm Beach Gardens and Jupiter by single family and multi family and then aggregates the total. Over the seven years shown, Palm Beach Gardens increases a total of 6,090 units and Jupiter increases 6,458. Of the total of 12,548 units, about 59% are estimated to be single family with the remainder multi- family. 5 Timsociates, • Annual New Units in Palm Beach Gardens ear =- 2000 2001 2002 2003 2004 2005 2006 TOTAL Palm Beach Gardens 2004 2005 2006 TOTAL Palm Beach Gardens Single Family 0 365 1,010 1,076 721 490 503 1,375 Multi Family 0 250 750 806 119 0 0 1,000 Subtotal 0 615 1,760 1,882 840 490 503 6,090 Jupiter 5,097 5,587 6,090 6,090 Jupiter Single Family 224 792 592 592 554 525 0 1,608 Multi Family 383 763 550 552 478 453 0 1,696 Subtotal 607 1,555 1,142 1,144 1,032 978 0 6,458 Total Single Family 224 1,157 1,602 1,668 1,275 1,015 503 7,444 Total Multi Family 383 1,013 1,300 1,358 597 453 0 5,104 TOTAL 607 2,170 2,7521 2,876 1,972 1. 1,5681 603 1 12,548 The table below shows the cumulative new units in both Palm Beach Gardens and Jupiter. This information is utilized to calculate the new public school students generated from the development based on the public school generation rates used for concurrency discussed earlier. Cumulative New Units In Palm Beach Gardens , year 2000 2001 2002 2003 2004 2005 2006 TOTAL Palm Beach Gardens Single Family 0 365 1,375 2,451 3,172 3,662 4,165 4,165 Multi Family 0 250 1,000 1,806 1,925 1,925 1,925 1,925 Subtotal: 0 615 2,375 4,257 5,097 5,587 6,090 6,090 Jupiter Single Family 224 1,016 1,608 2,200 2,754 3,279 3,279 3,279 Multi Family 383 1,146 1,696 2,248 2,726 3,179 3,179 3,179 Subtotal 607 2,162 0 0 0 0 0 6,458 Total Single Family 224 1,605 2,983 4,651 5,926 6,941 7,444 7,444 Total Multi Family 383 1,779 2,696 4,054 4,651 5,104 5,104 5,104 • B. New Housing Units Estimated by County Planning Staff One can compare the dwelling unit projections for Palm Beach Gardens and Jupiter by the County to the new units estimated by city staff. As shown in the table below, from 2000 -2005, the County Planning Department estimates an increase of 3,458 dwelling units in Palm Beach Gardens and 3,170 dwelling units in Jupiter. This total of 6,628 compares to the increase in total new units forecast by city staff during the same time period 11,945, a difference of 5,317. A major reason for this is that the County Planning Department is not privy to more detailed information a city has regarding timing, number and type of unit, etc. These differentials influence the estimate of new pupils added to the school system discussed later in a subsequent section. 6 Tismociates, • ' Net Increase in Residential Units 2000 -2005 VII. CAPACITY FORECASTS As the above sections indicate, the best estimate of development forecast for both Palm Beach Gardens and Jupiter, Florida is for about the next six years. This is not unusual since there are relatively few land holdings on which development plans are known in terms of number and types of units beyond this period. A. FY2000 -2004 Forecast Reflected in the Palm Beach County School District Capital Budget The latest capital budget is the "FY2000- FY2004 Five Year Plan and FY2000 Capital Budget," adopted September 1999. Based on discussions with school personnel, there are three planning zones (01 -03) that will be affected by growth in Jupiter and Palm Beach Gardens. The table below shows the three high schools that are affected by growth in both entities. These are Jupiter, William Dwyer and Palm Beach Gardens High. Each of these high schools has a feeder network from middle schools and elementary schools. The three middle schools are Jupiter, Watson Duncan and H.L. Watkins. There are three elementary schools in the Jupiter high feeder system, four elementary schools in the William Dwyer high school system and five in the Palm Beach Gardens high school district. 7 TiMsociates, City County Difference by city Forecast Forecast Cit Palm Beach Gardens 5,487 3,458 2,029 Jupiter 6,458 3,170 3,288 TOTAL 11,9451 6,6281 5,317 VII. CAPACITY FORECASTS As the above sections indicate, the best estimate of development forecast for both Palm Beach Gardens and Jupiter, Florida is for about the next six years. This is not unusual since there are relatively few land holdings on which development plans are known in terms of number and types of units beyond this period. A. FY2000 -2004 Forecast Reflected in the Palm Beach County School District Capital Budget The latest capital budget is the "FY2000- FY2004 Five Year Plan and FY2000 Capital Budget," adopted September 1999. Based on discussions with school personnel, there are three planning zones (01 -03) that will be affected by growth in Jupiter and Palm Beach Gardens. The table below shows the three high schools that are affected by growth in both entities. These are Jupiter, William Dwyer and Palm Beach Gardens High. Each of these high schools has a feeder network from middle schools and elementary schools. The three middle schools are Jupiter, Watson Duncan and H.L. Watkins. There are three elementary schools in the Jupiter high feeder system, four elementary schools in the William Dwyer high school system and five in the Palm Beach Gardens high school district. 7 TiMsociates, 0, • Percent School Utilization and Enrollment for Schools Affected by Palm Beach Gardens and Jupiter 1999 -2000 School Permanent Capacity 1999- 2000 %'Utilization Jupiter High 2,528 1,780 70 William Dwyer High 1,920 2,081 108 Palm Beach Gardens High 2,230 2,430 109 TOTAL 6,678 6,291 94 Jupiter Middle 1,296 1,507 116 Watson B. Duncan Middle 1,188 1,444 122 H.L. Watkins Middle 1,000 1,356 136 TOTAL 3,484 4,307 124 Jerry Thomas Elementary 821 752 92 Jupiter Elementary 667 599 90 Limestone Elementary 734 1,010 138 Subtotal 2,222 2,361 106 Dwight D. Eisenhower Elementary 799 542 68 Jupiter Farms Elementary 729 813 112 Lighthouse Elementary 735 1,222 166 Timber Trace Elementary 825 840 102 Subtotal 3,088 3,417 111 Artamanda Elementary 873 679 78 Grove Park Elementary 738 708 96 Lake Park Elementary 410 630 154 North Palm Beach Elementary 808 645 80 Palm Beach Gardens Elementary 700 683 98 Subtotal 3,529 3,345 95 TOTAL 8,839 9,123 103 As of the 1999/2000 school year (the current year), the table above indicates that only high schools are currently underutilized, at 94 %. The middle schools have an average over utilization of 124% and the elementary schools average 103 %. The capital budget document only forecasts projected enrollment up to the 2003/2004 school year (beginning Fall 1993). The table below indicates the School District forecast for students by school by type and the net change from 1999/2000 to 2003/2004. As previously discussed, the figure is primarily a function of current students, utilizing a cohort survival methodology, together with births, as they affect elementary school enrollment, and growth. As also indicated earlier, the forecast of growth by the County Planning Department for Jupiter and Palm Beach Gardens is less than that which is reflected in this report. Therefore, one could anticipate an under - estimate of new students due to new growth. The table indicates the increase of students and schools affected by Palm Beach County and Jupiter development for the school year 2003/2004. As the table indicates, the School District forecasts an 8 TiMsociates, ` increase of 177 high schools students, 350 middle school students and 688 elementary school students. Percent School Utilization and Increase in Students in Schools Affected by Palm Beach Gardens and Jupiter Development 1999/2000 - 2003/2004 County Net Change Projection from % School 200312004 1999/2000 Utilization Jupiter High 1,907 127 75 William Dwyer High 2,194 113 1 114 Palm Beach Gardens High 2,367 (63) 106 TOTAL'', 6,468 1771 97 Jupiter Middle 1,454 (53) 112 Watson B. Duncan Middle 1,778 334 1501 H.L. Watkins Middle 1,425 69 143. TOTAL 4,657 350 1341 Jerry Thomas Elementary 794 42 97, Jupiter Elementary 643 44 961 Limestone Elementary 983 (27) 134 Artamanda Elementary Subtotal 2,420 59 109 78 Dwight D. Eisenhower Elementary 730 188 91 57 Jupiter Farms Elementary 816 3 112 663 Lighthouse Elementary 1,395 173 190 North Palm Beach Elementary Timber Trace Elementary 1,078 235 130 81 Subtotal 4,016 599 130 Artamanda Elementary 681 2 78 Grove Park Elementary 765 57 104 Lake Park Elementary 663 33 162 North Palm Beach Elementary 657 12 81 Palm Beach Gardens Elementary 609 (74) 87 Subtotal 3,375 30 96 TOTAL 9,811 688 111 As the table indicates, the average percentage utilization for the three high schools in the 2003 school year is 97 %. However, two of the three high schools have percent utilization of 106% and 114 %. All of the middle schools are over capacity; the percent of utilization is 134 %, with a range of 112 % - 150 %. For the elementary schools serving Jupiter High, the average utilization is 109 %, with one elementary school having 134% and the other two averaging about 97 %. The elementary schools feeding William Dwyer have an average over - utilization of 130 %. The low is 91% and the high is 190 %. The elementary schools feeding Palm Beach Gardens High have an average utilization of 96 %. The three lowest schools have utilization percentages of 78 %, 81% and 879/0. The two remaining elementary schools have over - utilization of 104% and 162 %. The average utilization for all elementary schools is 111 %, as reflected" in the Capital Budget prepared by the 9 TiMsociates, • • School District. If one assumes that attendance boundaries are not easily redrawn, then there are some schools that are significantly impacted in terms of overcrowding. B. FY2000 -2004 Forecast Using City Staff Projections and School Concurrency Public School Generation Rates The next step is to compare the forecast using city staff projections and school concurrency public school generation rates for Palm Beach Gardens and Jupiter, as they will affect schools in 2003/2004 year. The increased students from new housing constructed through 2003 using the city staff projections and the school concurrency rates is 473 high school students, 512 middle school students and 1,002 elementary school students. The total number of students from new growth is understated because there are other areas that will create demand for these schools, such as Juno Beach and Tequesta. As the table indicates, there are more students forecasted by this TA report than reflected in the school district forecasts. This report indicates that there are 296 more high school students, 162 middle school students and 314 more elementary students. Cumulative New Public School Students from New Development by in Palm Beach Gardens and Jupiter in 1999/2000 - C. FY 2006/2007 Forecast Using City Staff Projections and School Concurrency Public School Generation Rates This section discusses a slightly longer time horizon, the school year starting fall of 2006 instead of 2003. The longer time horizon is used to reflect city staff projections, even though the capital budget does not forecast these three years. The table below reflects the number of new public school students from new development by school type in Palm Beach County and Jupiter as it will affect 2006/2007 school year. This forecast of additional students for new development is understated since there is no new development forecast in Jupiter, a lower forecast in Palm Beach Gardens than in previous years, and no forecasts from other entities that are in these school planning areas. Assuming all the forecasted units are built, the table indicates there will be an additional 641 high school students, 688 middle school students and 1,372 elementary school students from the two communities between now and the fall of 2006. 10 TiMsociates, Per PBC School Students per Report' Difference Type TA Report 2003/2004 of Reports 9 -12 473 177 (296) 6 -8 512 350 (162) K -5 1,002 688 (314) C. FY 2006/2007 Forecast Using City Staff Projections and School Concurrency Public School Generation Rates This section discusses a slightly longer time horizon, the school year starting fall of 2006 instead of 2003. The longer time horizon is used to reflect city staff projections, even though the capital budget does not forecast these three years. The table below reflects the number of new public school students from new development by school type in Palm Beach County and Jupiter as it will affect 2006/2007 school year. This forecast of additional students for new development is understated since there is no new development forecast in Jupiter, a lower forecast in Palm Beach Gardens than in previous years, and no forecasts from other entities that are in these school planning areas. Assuming all the forecasted units are built, the table indicates there will be an additional 641 high school students, 688 middle school students and 1,372 elementary school students from the two communities between now and the fall of 2006. 10 TiMsociates, - Cumulative New Public School Students from New Development by School Type in Palm Beach Gardens and Jupiter In from 1999/2000 - 2006/2007 School Type Students 9 -12 641 6 -8 688 K -5 1,372 Total 2,701 VIII. PERCENT UTILIZATION The table below shows the current capacity, enrollment, percent utilization and over /under utilization in absolute numbers. Column 5 shows the likely additional students in the fall of 2006 (2006/2007), based on applying the school concurrency draft pupil generation rates against the new housing units by type in Palm Beach Gardens and Jupiter. As indicated in the above table, the increase in students is 641 in high schools, 688 in middle and 1,372 in elementary. Column 6 shows the over - utilization (capacity) of the schools, assuming no new additional permanent space. With no facility capacity increases, the high school cluster would be over - capacity by about 254 students, middle school cluster by 1,511 and elementary school cluster by 1,656. As shown in Column 8, there are anticipated to be no additional high school capacity increases as reflected in the latest capital budget. The high school over - utilization remains at 254, representing a 4% over - utilization. (254/6,678). For middle school, the over - utilization is 1,511. However there is anticipated to be an increase in capacity of 1,300 student spaces from a new middle school called "FF ", in August 2001 (1,300 additional capacity). This will result in an over - utilization of 211, or about 4% (211/4,784). For elementary school the over - utilization is 1,656. The expected capacity increase is 1,270, from an addition to the Jupiter Elementary School in August 2002 (300 additional capacity) and a new school called "A ", August 2001 (970 additional capacity). This will result in an over - utilization remaining of about 376 students and about a 4% over - utilization (376/10,109). _t Capacity Calculations for 2006 ' and Public School Students from New Housing r 1 2 3 4 5 6 7 8 9 10 County 2000 % Over/Under students Over % Over- Capacity Over % Over School Type capacity 19998000 UtElizaUon +/- 2000 -2006 Utilization Utilization Increases Utilization Utilization High School 6,678 6,291' 94 -387 641 254 4% 254 4% Middle School 3,484 4,307 124 ( +)823 688 1,511 43% 1,300 211 4% Elementary School 8,839 9,123 103 ( +)284 1,372 1,656 16% 1,270 376 4% ' Reflects building program as identified in FY2000 - FY2004 Five -Year Plan and FY2000 Capital Budget, Adopted September 1999 and change in students based solely on new development Two very critical assumptions in the over - utilization percentages are 1- that the new school construction will take place as planned for the middle and elementary schools and 2- that within the various types of schools, attendance boundaries can be redrawn to optimize use of each school. The significance of the construction program is shown by the middle school as well as elementary school. For example, if the over - capacity in 2006 were not accommodated by the additional 1,300 11 TiMsociateS, AM student spaces the County anticipates to provide, the middle school category would be over- capacity by 43 %. For elementary schools, if the over - capacity of 1,686 were not accommodated by the projected space increase of 1,270, the elementary school category would be over - capacity by 16 %. IX. FINDINGS The above steps indicate that if the capital improvement program is achieved for those middle and elementary schools affecting Palm Beach Gardens and Jupiter, the schools will be over - capacity by about 4 percent. Within each of the school boundaries, this assumes that the attendance districts will be redrawn so that the average is only 4 percent over capacity. As noted in above sections, unless this is done, there can be significant over - capacity, beyond a 10 -15% range. Therefore it is important for all parties to be satisfied that both the new construction will occur and that once this is completed, the attendance boundaries will be adjusted to ensure that the over - capacity is only about 4 percent. As indicated, a very critical item is the implementation of the projected capital improvement budget. The budget document indicates that it is financially achievable. (It is beyond the scope of this study to evaluate the financial forecasts, funding sources and likelihood of implementation of the capital budget that is forecasted through fiscal year 2004.) The summary of estimated revenues for the FY2000 Capital Budget is $334,691,620. Of this, about 42 %, $141,000,000, is assumed to be from "proposed COPS (certificate of participation)/bond proceeds ". In the next fiscal year, FY2001, approximately 40% of the proposed expenditures of $272,711,822 is from the proposed COPS/Bonds proceeds, or $108,905,137. X. RECOMNVIENDED NEXT STEPS TA recommends that discussions be conducted to confirm the likelihood of the School District obtaining the revenues as reflected in the capital budget, the specific status of the proposed capital -t improvements which will affect the middle and elementary school capacities serving Palm Beach t Gardens and the likelihood of adjusting middle and elementary school boundaries to optimize school capacities. 12 TiMsociates L7 CITY OF PALM BEACH GARDENS CITY COUNCIL REGULAR MEETING August 17, 2000 The August 17, 2000, Regular Meeting of the City Council of the City of Palm Beach Gardens, Florida, was called to order at 7:00 P.M. in the Council Chambers of the Municipal Complex located at 10500 North Military Trail, Palm Beach Gardens, Florida; and opened with the Pledge of Allegiance to the Flag. ROLL CALL: The City Clerk called the roll and the following elected officials were found to be in attendance: Mayor Joseph R. Russo, Councilmember David Clark, Councilmember Lauren Furtado, and Councilmember Carl Sabatello. Vice Mayor Eric Jablin was absents from the meeting. PRESENTATIONS: Girls Softball - Lindsay Testa, chosen as one of the top 16 players in the country to be honored by the National Fast Pitch Coaches Association as a First Team High School All American, and recipient of a 5 -year educational and athletic scholarship to Division I, University of Alabama, was honored for her outstanding athletic achievements. Also honored were the Palm Beach Gardens A& Lady Gators 12 and Under Fast Pitch Softball All -Star Summer Team for being 4th in the nation at the recent National Fast Pitch "A" World Series. CITY MANAGER REPORT: Police Department Update - Recognition was given to Police Officer Jay Spencer, who was promoted to Lieutenant, and to Officers Bob O'Dell and Roy Beville, who were promoted to Sergeant. Police Chief Fitzgerald invited the Mayor and Council to attend a public session to be held with auditors who would be conducting reassessment of the Police Department to retain accreditation. Growth Management Report - Growth Management Director Roxanne Manning reported Consultant Paul Tishler would make a presentation at the September 21 City Council meeting regarding the results of the school concurrency study. The Unit 19 Drainage analysis draft report would be ready the week of August 28 would be provided to all interested parties to review before a final presentation on this matter. Ms. Manning reported a few things needed to be completed for the CRAWLS issue, which was anticipated to be finished in December, new LDR's had been implemented, and the design manual was almost finished. Concern was expressed over the accuracy of the numbers being used in the CRAWLS matter, and a report was requested at the next meeting. Updates - Burns Road Widening and PGA Flyover - A power point presentation regarding Plat 4 drainage improvements and Burns Road property acquisition issues was provided. FEMA funds were anticipated to help with the Plat 4 improvements. It was reported that FDOT had made a huge concession in agreeing to move the Burns Road bridge to the City's center line of the road, which eliminated some of the property acquisition requirements by allowing the road to move north. Construction dates, costs, and funding for both projects were reviewed. Budget Workshop - Finance Officer Kent Olson reviewed budget reductions, reallocation to other funds from the General Fund, revised tax rates, and comparison with tax rates of other communities. CITY COUNCIL REGULAR MEETING, 8/17/2000 2 Following discussion by each member of the City Council and comments by the City Manager, additional information was requested for the next meeting. Joel Brier - Mr. Brier stated he was representing the Professional Firefighters and Paramedics in Palm Beach County and all the cities involved in their union, and commented on safety items that he stressed should not be included in budget cuts. Mike Mayo - Mr. Mayo, President of Professional Firefighters, asked the City to support the original budget proposal rather than the proposed cuts which would affect Fire and Police. Steve Rogers - Mr. Rogers stated he was representing City firefighters, who had asked him to request that the City Council support the original 29% tax increase for all departments. CONSENT AGENDA: Councilman Clark moved approval of the Consent Agenda minus item (b). Councilwoman Furtado seconded the motion, which carried by unanimous 4 -0 vote. The following items were approved on the Consent Agenda: 1. Consideration of approving Minutes from the July 20, 2000 Regular City Council Meeting. 3. Consideration of approving funding for the design, construction and inspection of traffic signalization for the proposed Howell Lane Fire Station. 4. Resolution 66, 2000 - Consideration of approving Good Samaritan and St. Mary's Medical Centers' continuing operations. 5. Resolution 69, 2000 - Consideration of approving Regional Center - Parcel 27.03 Plat. 6. Resolution 70, 2000 - Consideration of approving Regional Center - Parcel 27. 1013 Plat. • Item b: Consideration of rejecting bids for Grant Writing Services, which had been pulled from the Consent Agenda, was discussed by Councilwoman Furtado, who questioned what criteria had been used in selecting the firm and expressed concern that a bonus was proposed for an in -house grant writer which she believed was precluded by statute. Councilman Clark made a motion to approve the staff recommendation. Councilwoman Furtado seconded the motion, which carried by unanimous 4 -0 vote. PUBLIC HEARINGS: Ordinance 21, 2000 - Hibiscus Restaurant Outdoor Seating - Mayor Russo declared the public hearing open, held on the intent of Ordinance 21, 2000 - An Ordinance of the City Council of the City of Palm Beach Gardens, Florida, Providing for an Amendment to the existing Planned Unit Development known as "Hibiscus Restaurant" (formerly Bridge Center PUD) located at the Northwest Corner of PGA Boulevard and Ellison Wilson Road, as originally approved by Ordinance 11, 1995, to allow outdoor seating and service adjacent to the waterway, providing for conditions of approval; providing for severability; providing for conflicts; and providing for an effective date, for Consideration of Second and Final Reading. Mayor Russo explained that the applicant and the attorney for some of the residents had requested postponement to the September 21, 2000 City Council meeting. There were no comments from the public. A motion was made and seconded to postpone the public hearing on Ordinance 21, 2000 to the September 21, 2000 City Council meeting. Motion carried by unanimous 4 -0 vote. Resolution 47, 2000 - 2700 PGA Boulevard Sign Variance - Principal Planner Steve Cramer presented Resolution 47, 2000 - Consideration of granting two variances to the 15 -foot setback and 300 -foot frontage requirements of Section 110 -36, entitled "Ground Signs," of the City Code for an existing ground sign located at 2700 PGA Boulevard (continued from June 15, 2000 City Council meeting). Jim Reardon, President, Quentin Partners, applicant, discussed proposed changes to the 0 CITY COUNCIL REGULAR MEETING, 8/17/2000 3 signage design, and was requested to work further with staff. Mayor Russo declared the public hearing open, held on the intent of Resolution 47, 2000. There were no comments from the public. Councilwoman Furtado made a motion to postpone the public hearing on Resolution 47, 2000 to the September 21, 2000 City Council meeting. The motion was seconded and carried by unanimous 4 -0 vote. RESOLUTIONS: Resolution 60, 2000 - Consideration of appointing Leslie Ferris to the Board of Trustees of the Police Officers' Retirement Trust Fund. Motion was made and seconded to approve Resolution 60, 2000. Motion carried by unanimous 4 -0 vote. Resolution 61, 2000 - Consideration of appointing Kent Olson to the Board of Trustees of the General Employees' Pension Plan. Councilwoman Furtado made a motion to approve Resolution 61, 2000. Councilman Clark seconded the motion, which carried by unanimous 4 -0 vote. Resolution 64, 2000 - Consideration of authorizing an agreement whereby Northern Palm Beach County Improvement District agrees to pay $111,000 toward the construction of drainage improvements for west Holly Drive. Councilwoman Furtado made a motion to approve Resolution 64, 2000. Motion was seconded and carried by unanimous 4 -0 vote. Resolution 65, 2000 - Consideration of approving the disclosures for the Golf Digest (n/k/a Mirasol) PCD. Councilman Clark made a motion to approve Resolution 65, 2000. Councilwoman Furtado seconded the motion, which carried by unanimous 4 -0 vote. Resolution 67, 2000 - Consideration of committing to a local cost share associated with the unmet needs application for the Plat 4 development relating to Tropical Storm Mitch. Councilman Clark made a motion to approve Resolution 67, 2000. Councilwoman Furtado seconded the motion, which carried by unanimous 4 -0 vote. ITEMS FOR DISCUSSION: Legacy Place =Larry Smith, Attorney, Hank Stowski, Jim Heller, Architect, and Terry King, developer, presented a power point presentation which described the site plan and architectural character of the retail/commercial portion of the project. ITEMS & REPORTS BY MAYOR AND COUNCIL: Councilwoman Furtado - Councilwoman Furtado suggested a residential survey be done by GNA regarding service provided by Adelphia Cable. Public Information Officer Beth Ingold -Love suggested an option of including the questions in a professional statistically valid survey planned for next year in the Communication Marketing Plan. Councilwoman Furtado reported that parents of Eisenhower Elementary students who had asked questions at a School Board meeting and received no answers were very upset, and suggested that the City Manager call the Acting School Board President to obtain answers for the parents. Councilwoman Furtado reported residents were concerned that the wall between the Northmill Development and the residential area was going to be shorter and with less setback than approved. Growth Management Director Roxanne Manning responded that staff would go to the site the next morning to check the wall. Councilwoman Furtado commented she felt strongly regarding the grant situation discussed earlier in the meeting. Mayor Russo - Mayor Russo reported Jupiter had requested the City support a Resolution to bury all utility lines, and he planned to place this Resolution on the Consent Agenda for the next meeting. 0 Councilwoman Furtado reported that a meeting had been scheduled to discuss this issue. • CITY COUNCIL REGULAR MEETING, 8/17/2000 4 ADJOURNMENT: There being no further business to discuss, meeting was adjourned at 9:55 p.m. APPROVAL: • ATTEST: CAROL GOLD, CMC CITY CLERK • MAYOR JOSEPH R. RUSSO VICE MAYOR ERIC JABLIN CHAIRMAN PRO TEM CARL SABATELLO COUNCILMAN DAVID CLARK COUNCILWOMAN LAUREN FURTADO • tl 4. r � CITY OF PALM BEACH GARDENS CITY COUNCIL ` Agen i4aa Cover Memorandum 6 Date Prepared: September 11, 2000 Meeting Date: September 21, 2000 Subject/Agenda Item: Approval of contract between Ahrens, Inc., and the City to provide Design /Build services for the parks storage facility and the Roller Hockey concession stand /rest room /storage building. Recommendation /Motion: Staff recommends approval of the contract with Ahrens, Inc., in the amount of $540,045 to provide Design /Build services for the parks storage facility, located east of the soccer fields at Gardens park, and the Roller Hockey concession stand /rest- room /storage building, at Plant Drive park. Reviewed by: Originating Dept.: Parks Costs: $_540,045_ Council Action: and Recreation Total City Attorne /lam // [ ]Approved Finance $ 550,000 [ ] Approved w/c«diuons Current FY ACM [ ] Denied Human Res. Funding Source: [ ] Continued to: Advertised: Other Date: 1/10/00 [ ] Operating Attachments: Paper: Palm Beach Post { x ] Other Impact Fees 1. Memo from Parks and Recreation Director. I [ ] Not Required 2. Copy of contract. Submitted by. Sue MilleE Department Direct Affected parties [ ] Notified Budget Acct. #:: 03- 2000 - 572.6300 [ ] None Approved by: City Manager [ ] Not required r 1 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date Prepared: September 11, 2000 Meeting Date: September 21, 2000 Subject/Agenda Item: Approval of contract between Ahrens, Inc., and the City to provide Design /Build services for the parks storage facility and the Roller Hockey concession stand /rest room /storage building. Recommendation /Motion: Staff recommends approval of the contract with Ahrens, Inc., in the amount of $540,045 to provide Design /Build services for the parks storage facility, located east of the soccer fields at Gardens park, and the Roller Hockey concession stand /rest- room /storage building, at Plant Drive park. Reviewed by: Originating Dept: Parks Costs: $_540,045_ Council Action: and Recreation Total City Attorney [ ] Approved Finance $,550,000 [ ] Approved W /cnditions Current FY ACM [ )Denied Advertised: Human Res. Funding Source: [ ] Continued to: Attachments: Other Date: 1/10/00 [ ] Operating Paper: Palm Beach Post [ x ] Other Impact Fees 1. Memo from Parks and Recreation Director. [ j Not Required 2. Copy of contract. Submitted by: Sue Miller Department Director Affected parties [ ] Notified Budget Acct #:: 03- 2000 - 572.6300 [ ] None Approved by: City Manager [ ] Not required W'il..► �1 r ;J CITY OF PALM BEACH GARDENS MEMORANDUM TO: Mayor and City Council APPROVED: Nabar Martinez, City Manager DATE: September 11, 2000 FROM: Sue Miller, Director of Parks and Recreation 41:�" SUBJECT: Design/Build Contract BACKGROUND: The city received three subs uivals in response to the RFQ for the Design/Build process to design and construct the parks equipment storage building and the combination concession stand/rest room and storage building for the roller hockey rinks at Plant Drive park. . DISCUSSION: Following presentations by two of the firms, Ahrens, Inc., of West Palm Beach and Select C <Patr acting, -Inc., of Rii`icra- Eaach, the five meml-er selection comm;ttee, (city's. Chief Duilding Inspector, Parks Superintendent, City Engineer, Finance Director, Assistant Director of Parks and Recreation) recommended that the city enter into an agreement with Ahrens to complete these projects. The third proposer, Recreational Design Construction of Ft. Lauderdale, withdrew from the process. The City Attorney has negotiated a design build contract with Ahrens, which is included with this staff report. Following approval of the contract, Ahrens and staff will work to finalize the details of the buildings prior to Ahrens presenting the buildings to the City Staff Development Review Committee and the Planning and Zoning Board, for approvals. RECOMMNDATION: Staff recommends approval ofthe contract with Ahrens, Inc., of West Palm Beach in the amount of $540,045 to provide Design/Build services for the parks storage facility and the Roller Hockey concession stand/rest room/storage building. C� THE ASSOCIATED GENERAL CONTRACTORS STANDARD FORM OF DESIGN -BUILD AGREEMENT AND GENERAL CONDITIONS BETWEEN OWNER AND CONTRACTOR ! (WHERE THE BASIS OF COMPENSATION IS A LUMP SUM) This Document has important legal and insurance consequences,- consultation with an attorney and insurance consultants and carriers is encouraged with respect to its completion or modification. AGREEMENT Made this day of in the year Two Thousand BETWEEN City of Palm Beach Gardens, the Owner, and Ahrens Enterprises, Inc. d /b /a Ahrens Companies, CBC006515, the Contractor. For services in connection with the following described Project: (Include complete Project location and scope) The design and construction of a Parks Storage /Restroom Facility and Concession Building as per the City of Palm Beach Gardens request for proposal, the attached Exhibit #1, and presentation drawings designated as Exhibit #2. The Owner and the Contractor agree as set forth below: • • • INDEX ARTICLE PAGE 1 The Construction Team and Extent of Agreement ............ ............................... 1 2 Contractor's Responsibilities ............................................. ............................... 1 3 Owners Responsibilities .................................................... ............................... 3 4 Subcontracts ...................................................................... ............................... 4 5 Contract Time Schedule .................................................... ............................... 4 6 Lump Sum Price ................................................................ ............................... 4 7 Changes in the Project ...................................................... ............................... 5 8 Payments to the Contractor ............................................... ............................... 6 9 Insurance, Indemnity and Waiver of Subrogation ............. ............................... 7 10 Termination of the Agreement and Owner's Right to Perform Contractor's Obligations .................................. ............................... 9 11 Assignment and Governing Law ........................................ ............................... 10 12 Miscellaneous Provisions .................................................. ............................... 10 13 Arbitration ................................................................................ .............................11 ARTICLE 1 The Construction Team and Extent of Agreement Warn"THE CONSTRUCTION TEAM. The Contractor, the Owner, and the Architect/Engineer called the "Construction shall work from the beginning of design through construction completion. The services of Colins and Collins, Incorporated as the Architect/Engineer will be furnished by the Contractor pursuant to an agreement between the Contractor and the Architect/Engineer. 1.2 EXTENT OF AGREEMENT. - This Agreement represents the entire agreement between the Owner and the Contractor and supersedes all prior negotiations, representations or agreements. When the Drawings and Specifications are complete, they shall be identified by amendment to this Agreement. This Agreement shall not be superseded by any provisions of the documents for construction and may be amended only bywritten instrument signed by both Owner and Contractor. 1.3 DEFINITIONS: The Project is the total construction to be designed and constructed of which the Work is a part. The Work comprises the completed construction required by the Drawings and Specifications. The term day shall mean calendar day unless otherwise specifically designated. ARTICLE 2 Contractor's Responsibilities 2.1 Contractor's Services 2.1.1 The Contractor shall be responsible for furnishing the Design and for the Construction of the Project. The Contractor shall develop a design and construction phase schedule and the Owner shall be responsible for prompt decisions and approvals so as to maintain the approved schedule. Any design, engineering, architectural, or other professional service required to be performed under this Agreement shall be performed by duly licensed personnel. le1.2 The Contractor shall prepare and the Owner approve a design phase schedule as follows -. PHASE 1: Based lpon the Owner's Project requirements, schematic Design Studies will be prepared by the Arch itect/Engineer. These Schematics are for the purpose of assisting the Owner in determining the feasibility of the project. PHASE 2: Upon approval of Schematic Designs and authorization from the Owner to proceed, the Architect/Engineer shall prepare Design Development documents to fix the size and character of the Project as to structural, mechanical and electrical systems, materials and other appropriate essential items in the Project. These Development Documents are the basis for the design and construction of the Project. PHASE 3: From approved Design Development Documents the Architect/Engineer will prepare working Drawings and Specifications setting forth in detail the requirements for the construction of the Project, and based upon codes, laws or regulations which have been enacted at the time of their preparation. 2.1.3 The Contractor, the Architect/Engineer and the Owner will work closely together to monitor the design in accordance with prior approvals so as to ensure that the Project can be constructed within the Lump Sum as defined in Article 6. As these working Drawings and Specifications are being completed, the Contractor will keep the Owner advised of the effects of any Owner requested changes on the Contract Time Schedule and /or the Lump Sum. n.. a_.._a _ _saa._ n_..:.. -4 -L.-it a...: 1 :at aa.- -- n .... :___ ..__J r1__ _IV. a: . ,.,.... .,...r A...aa,.. �... 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I. 2.1.5 -ra.,. n...,.a- .._a..- ..:u ....,.:..a at... r1.......- ........ -:..,� ....- .....:a,. _..�......... -. t.._ aL- .. .. .. a_....a:_� -94L-- n_..:,...a I h VVllll Q%,L%Jl VVIII aJJIJa allc vrrllcl III JGVU1111V FV11IIIaJ IIGVGJJaIy IVI Li IV VVIIJ aI UIiIIVII VI lllc 1 IV�GVa_ • 2.2 Responsibilities With Respect to Construction 2.2.1 The Contractor will provide all construction supervision, inspection, labor, materials, tools, construction quipment and subcontracted items necessary for the execution and completion of the Project. 2.2 The Contractor will pay all sales, use, gross receipts and similar taxes related to the Work provided by the Contractor which have been legally enacted at the time of execution of this Agreement for which the Contractor is liable. 2.2.3 The Contractor will prepare and submit for the Owner's approval an estimated progress schedule for the Project. This schedule shall indicate the dates for the starting and completion of the various stages of the design and construction. It shall be revised as required by the conditions of the Work and those conditions and events which are beyond the Contractor's control. 2.2.4 The Contractor shall at all times keep the premises free from the accumulation of waste materials or rubbish caused by his operations. At the completion of the Work, he shall remove all of his waste material and rubbish from and around the Project as well as all his tools, construction equipment, machinery and surplus materials. 2.2.5 The Contractor will give all notices and comply with all laws and ordinances legally enacted at the date of execution of the Agreement, which govern the proper execution of the Work. 2.2.6 The Contractor shall take necessary precautions for the safety of his employees on the Work, and shall comply with all applicable provisions of federal, state and municipal safety laws to prevent accidents or injury to persons on, about or adjacent to the Project site. He shall erect and properly maintain, at all times, as required by the conditions and progress of Work, necessary safeguards forthe protection of workmen and the public. It is understood and agreed, however, that the Contractor shall have no responsibility for the elimination or abatement of safety hazards created or otherwise resulting from Work at the job site carried on by other persons or firms directly employed by the Owner as separate contractors or by the Owner's tenants, and the Owner agrees to cause any such separate contractors and tenants to abide by and fully adhere to all applicable provisions of federal, state and municipal safety laws and regulations and to comply with all reasonable requests and directions of the Contractor for the elimination or abatement f any such safety hazards at the job site. 2.7 The Contractor shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement. The system shall be satisfactory to the Owner, who shall be afforded access to all the Contractor's records, books, correspondence, instructions, drawings, receipts, vouchers, memoranda and similar data relating to this Agreement. The Contractor shall preserve all such records for a period of three years after the final payment or longer where required by law. 2.3 Royalties and Patents 2.3.1 The Contractor shall pay all royalties and license fees for materials, methods and systems incorporated in the work. He shall defend all suits or claims for infringement of any patent rights and shall save the Owner harmless from loss on account thereof except when a particular design, process or product is specified by the Owner. In such case the Contractor shall be responsible for such loss only if he has reason to believe that the design, process or product so specified is an infringement of a patent, and fails to give such information promptly to the Owner. 2.4 Warranties and Completion 2.4.1 The Contractor warrants to the Owner that all materials and equipment furnished under this Agreement will be new, unless otherwise specified, and that all Work wilI be of good quality, free from improper workmanship and defective materials and in conformance with the Drawings and Specifications. The Contractor agrees to correct all Work performed by him under this Agreement which proves to be defective in material and workmanship within a period of one yearfrom the Date of Substantial Completion as defined in Paragraph 5.2, orfor such longer periods of time as may be set forth with respect to specific warranties contained in the Specifications. This warranty is expressly in lieu of all other rights and remedies at law or in equity. 40 4.2 The Contractor will secure required certificates of inspection, testing or approval and deliver them to the Owner. 2.4.3 The Contractor will collect all written warranties and equipment manuals and deliver them to the Owner. 2 2.4.4 The Contractor, t l 'U10 aJJIJLa1.ca VI l IG V1i/11G1'J mialIR2nance paraGI_ne:, will direct the checkout of utilities and operations of systems and equipment for readiness, and will assist in their initial start -up and testing. .5 Additional Services 465.1 The Contractor will rovide the following additional services upon the request of the Owner. A written P 9 agreement between the Owner and Contractor shall define the extent of such additional services and the amount and manner in which the Contractor will be compensated for such additional services. 2.5.2 Services related to investigation, appraisals or evaluations of existing conditions, facilities or equipment, or verification of the accuracy of existing drawings or other Owner - fumished information. 2.5.3 Services related to Owner - fumished equipment, furniture and furnishings which are not a part of this Agreement. 2.5.4 Services for tenant or rental spaces not a part of this Agreement. 2.5.5 Obtaining and trall Iii lu II I all ll .al srlcV FJGI JVI 11 IGI or negotiating maintenance service contracts. ARTICLE 3 Owner's Responsibilities 3.1 The Owner shall provide full information regarding his requirements for the Project. 3.2 The Owner shall designate a representative who shall be fully acquainted with the Project, and has authority to approve changes in the scope of the Project, render decisions promptly, and furnish information expeditiously and in time to meet the dates set forth in Subparagraph 2.2.3. 3.3 The Owner shall furnish for the site of the Project all necessary surveys describing the physical 40 haracteristics, soils reports and subsurface investigations, legal limitations, utility locations, and a legal description at they have available in their files. 3.4 The Owner shall secure and pay for all necessary approvals, easements, assessments and charges required for the construction, use, or occupancy of permanent structures or for permanent changes in existing facilities. 3.5 The Owner shall furnish such legal services as may be necessary for providing the items set forth in Paragraph3.4, and such auditing services as he may require. 3.6 If the Owner becomes aware of any fault or defect in the Project or non - conformance with the Drawings or Specifications, he shall give prompt written notice thereof to the Contractor. 3.7 TL_ /1..._ C-- &I-- /1_.: _a :_ _. ._._L A A 1 Ile VYYI IVI JI ICIII FIVViUV UIG li IJU1 a1 w�i wl uIG 1 1VJGa.a of PI WV IUGV 111 1 al ClUl CIPIl .7.T. 3.8 TL_ /1...___ _L.. 11 L .._ aL. a.. L _ L__ J_ aL_a �.... L.. OO I IIG VYYIIGI Jllgll VGQI a11G GVJIJ VI G111r VVI IUJ LI IQ& IIIGlr UG IV%JU11 GU. 3.9 The services and information required by the above paragraphs shall be furnished with reasonable promptness at the Owner's expense and the Contractor shall be entitled to rely upon the accuracy and the completeness thereof. 3.10 oil VY�nal Jllall IUIIIIJ I IGa JVIIa✓IG GY IUGIIaiG Ja a1J ICIGLVIy LV IG VVIILIa%,LUI FJIiVI LV GVIIIIIIGIRA11%) VV%JI1\ QIIU al, L L. .a. ..... a:.....__ �_.. L......- ... :_...J aI ICAL _UIII_:... -a L.._J_ aria LI.. .._.J ............,.:u.....1 L_ -aL_ ...-a: _.. /�....a _L aL_ fl- ..:__a JUU1I IULU1G LIII IGJ C7J Illay UG IGI.'UIIGU, al laI JUllladGl R IUI IUJ aria aYailab.a and VVIIII ilAVU IVI 1116 anu1G VVJI VI LI 1G 1 1 V�GGL. 1 1_1.. �.. ._L _ _.. :.J____ L.. -_ :.. L...J iL_ - _a......a.._ :.. .. _a __ ..:- .! L.. _ Conti .._ 'V'V' __I. .. aJI11GJJ JUGII IGQJVIIa Na VIG GYIUGI ce IJ IU 1111 JIIGU, LA %.1 UaLiLV1 IJ IIVL IGl'U IIGU aV GVIIIIIIGIIGG VI GVIIl111UG 011y VIf\, VI 'L ......1� _. .:J____ .. a _ -.._.. _a_J .. :aL:_ LI_ a:.. — _ a__ \Af_ -1. ..�__ A= .J...._ L: _.. a_ SL-- ^".. - -- TL- ... ay, 11 Juci -I evl%de IGG IJ not Ff1GJGIIaGU YYILI1111 a IGCIJVIIa VIri LII11G, JLLJFJ YYVIF% UF%JII IV %AQyJ IIULIGG 1V LI1G VYYIIGI. I Ilv 1...:1. ..._ _LaL LIIIQ ...:.1... CIL.._.. .._.. a:I lIU 01ICI11 _..a L_ _ ..... :........t LI IV WVWI IVI IaII UIG -VI 4L VVI ILIaVaVI -lV IIIJIJI UFJVI1 ll IV FJI VYIUIIIV VI II IIJ GYIVGIIGG al al ly VI IN- UI1IC: Jl la {I I IVI VG a YY aIYGI VI II IV VYYIIGI v obobligation A liga ion LV IIICZIXU FJCIy I I IGI ILO FUN JUCUIL 1V LI IIJ l%ViVVIi IV I la, IIVI Jllall la UG a YYa1YG1 VI UIV VVI ILI aaiaVl Q IVI IL aV IU4UGJI VI 3.11 The Owner shall have no contractual obligation to the Contractor's Subcontractors and shall communicate with such Subcontractors only through the Contractor. 3 ARTICLE 4 Subcontracts 0 All portions of the Work that the Contractor does not perform with his own forces shall be performed under subcontracts. 4.2 A Subcontractor is a person or entity who has a direct contract with the Contractor to perform any Work in connection with the Project. The term Subcontractor does not include any separate contractor employed by the Owner or the separate contractors' subcontractors. 4.3 No contractual relationship shall exist between the Owner and any Subcontractor. The Contractor shall be responsible for the management of the Subcontractors in the performance of their Work. ARTICLE 5 Contract Time Schedule t A _17" AA /.._L a.. L.. w...r.iw+�..J. .. J.._aL:.. A.. .L .. L...11 L... .. ..J .. .V...l /w11_L..L A........a A7 nnn/A �/. I Isle YYVIn lV LJG F/cllvllltGU VIILA LI IIJ IIyicclilclla All�ll uG Vvlill ilcilNGU Vi1 vi auvua �InvLJ &.,u lluy u Ja 1 / LV Vv ...J .. L...11 L... ....L...a..... L..11.... .,. L.L..J 01-1 .. M... .a C..L..... Ac nnnq..- ....�J:._.. L.. . :1 J:... .. ....:a ....J -:4- a l lv .711a11 VG Su UJtf-ant ally 1iV111FJIG LGV VI aLJVUL 1 GUI UaIY Iv, LVV 1 PUI lull ly LJUIIUII IIJ. F UI11 IIL al lv V1ly VVUI Moil UtJFJI VVal IGVGIVGV VII VI UGIVI GVIiIVUGI L. LVV V. 5.2 The Date of Substantial Completion of the Project or a designated portion thereof is the date when construction is sufficiently complete in accordance with the Drawings and Specifications so the Owner can occupy or utilize the Projector designated portion thereof for the use for which it is intended. Warranties called for by this Agreement or by the Drawings and Specifications shall commence on the Date of Substantial Completion of the Project or designated portion thereof. This date shall be established by a Certificate of Substantial Completion signed by the Owner and Contractorand shall state their respective responsibilities forsecurity, maintenance, heat, utilities, damage to the Work and insurance. This Certificate shall also list the items to be completed or corrected and fix the time for their completion ,ond correction. 3 If the Contractor is delayed at any time in the progress of the Project by any act or neglect of the Owner or by any separate contractor employed by the Owner, or by changes ordered in the Project, or by labor disputes, fire, unusual delay in transportation, adverse weather conditions not reasonably anticipated, unavoidable casualties, or any causes beyond the Contractors control, or a delay authorized by the Owner pending arbitration, then the Date for Substantial Completion shall be extended by Change Order for the period caused by such delay. ARTICLE 6 Lump Sum Price The Lump Sum price for the Project is FIVE HUNDRED FORTY THOUSAND FORTY -FIVE DOLLARS ($540,045.00). 6.2 The Lump Sum is based upon laws, codes, and regulations in existence at the date of its establishment and upon criteria, Drawings, and Specifications as set forth in this agreement. 6.3 The Lump Sum will be modified for delays caused by the Owner and for Changes in the Project, all pursuant to Article 7. 6.4 Allowances 6.4.1 Allowances included in the Lump Sum areas set forth below: • 4 6.4.2 Whenever the cost is more than or less than the Allowance, the Lump Sum shall be adjusted by Change Order as provided in Article 7. • L r ARTICLE 7 Changes in the Project 7.1 The Owner, without invalidating this Agreement, may order Changes in the Project within the general scope of this Agreement consisting of additions, deletions or other revisions. The Lump Sum, and the Contract Time Schedule shall be adjusted accordingly. All such Changes in the Project shall be authorized by Change Order. 7.1.1 A Change Order is a written order to the Contractor signed by the Owner or his authorized agent and issued after the execution of this Agreement, authorizing a Change in the Project and/or an adjustment in the Lump Sum or the Contract Time Schedule. 7.1.2 The increase or decrease in the Lump Sum resulting from a Change in the Project shall be determined in one or more of the following ways: 7.1.2.1 by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; or 7.1.2.2 by unit prices stated in this Agreement or subsequently agreed upon, or 7.1.2.3 If none of the methods set forth in articles 7.1.2.1 and 7.1.2.2 is agreed upon, the Contractor shall promptly proceed with the Work required by the Change in the Project provided the Contractor receives a written orderto proceed signed by the Owner. The increase in the Lump Sum shall then be determined on the basis of the reasonable costs of such Work and savings of those performing the Work attributed to the Change in the Project including a reasonable increase in the Contractor's overhead and profit. The amount of decrease in the Lump Sum to be allowed by Contractor to the Owner for any deletion or Change in the Project which results in a net decrease in cost will be the amount of the tual net decrease only. When both increases and decreases in costs of the Work are involved in any one Change the Project, the increase in overhead and profit shall be figured on the basis of the net increase in costs, if any. Under this article and articles 7.1.2.1 and 7.1.2.2, the Contractor shall keep and present, in such form as the Owner may prescribe, an itemized accounting together with appropriate supporting data of the effect on the Lump Sum. The increase or decrease in the Lump Sum under this article and articles 7.1.2.1 and 7.1.2.2 shall be authorized by Change Order signed by the Owner or its authorized agent. 7.1.3 If unit prices are stated in this agreement or subsequently agreed upon, and if the quantities originally contemplated are so changed in a proposed Change Order or as a result of several Change Orders that application of the agreed unit prices to the quantities of Work proposed will cause substantial inequity to the Owner or the Contractor, the applicable unit prices and the Lump Sum shall be equitably adjusted. 7.1.4 Sh0U'd Concealed Condition) GIIl.V1J 11lGIGu 111 l IG ` V- VI IIIa11a.Ci v1 'I- G YYL/11%- bfalo ' t c JulaliG vl 1G ulvullu vl L_..IJ .. 1_J .... 1._....._ L:__ a_._a. ..... L.. a .... :..__.. 'aM LL_ _ J:A___ J:....a..J L.. AL.. Allvulu livtlVGalGU VI 411M IV YYII a.VlluluvllJ 111 all GAIQUIIV QLIU%0LUIG uG CIL VCAIIQ11L1G YYllll ulri NvllaalllvlIQ uwMICM -Ou uy ulv C1 :_�.. [�..... _:C __a:..__ 11...__.. r. ..._:_L_J :_L__.Y _a :__ L. ... .IJ _1. _....._ L. ._:__1 J:L:___ L_1_... LL_ - C- -....r VI Qrrings, VpecillicatUons, or VrYIIGI -1 u111WIIGU II IIVIIIIQUVII VI Allvutu 411n1IV YY11 �. h J1liQ1 aiV11UluV11J uGIVYr LIIG AYIIQa.c VI LL_ .��...._J _� _L _..IJ ___.......I..J -.... _1.__..._ ..__J:a:___ :_ .._ ....:_a:__ _L..._a. _r.__ .._.......1 .....L. .�_ J :rr_..:_.� ......a_.:.. 11.. u le aJ. l vul r. U-1 vl s11v uld co cealcu vl unk- IvYv11 a.vl luluvl IJ 111 all cAI0LII IV Jll ua.wl G vl'QI I ul IU0WCll I haul G, GallIUI11I I IIQlcl IQlly _..__L :_ Il Vlll 111VJG vlulllQllly GIIa..vu11LG1GV Clllu aJ. G11GI Qlly IGa.VIJ. IIILGU QJ 11111c16111111 YYVIn VI lllc NIIQIQNLGI JJlVVIUGU IVI 111 a11W A a L.. .........._a _.._J AL... 1 ...... O. J aL.. i+__a___a T:....._ O_L _J..1_ ..L_11 llaJlGGI I IIVI a, vG GIIaiV UIIaGIC -iu, u16 Lul IIF %JLdl111 and a1c vvlluaw 1 u11c va+Ilcuuly .711Qn uc cyulaauly auJuJacu uy vllallyv Vivar Upon adalrn LLJy al "I `Jaa Ly IIIQUG YY1 11111 Q IGaJV11QU1G LI1I 1c QiiGI AL-_ III jL VUJGl tlQI I%wV Vi LI IG NvI I%AILIVI IS. 5 7.2 Claims for Additional Cost or Time 1 If the Contractor wishes to make a claim for an increase in the Lump Sum or an extension in the Contract Time hedule, he shall give the Owner written notice thereof within a reasonable time after the occurrence of the event giving rise to such claim. This notice shall be given by the Contractor before proceeding to execute the Work, except in an emergency endangering life or property in which case the Contractor shall act, at his discretion, to prevent threatened damage, injury or loss. Claims arising from delay shall be made within a reasonable time after the delay. Increases based upon design and estimating costs with respect to possible changes requested by the Owner, shall be made within a reasonable time after the decision is made not to proceed with the change. No such claim shall be valid unless so made. If the Owner and the Contractor cannot agree on the amount of the adjustment in the Lump Sum, and the Contract Time Schedule, it shall be determined pursuant to the provisions of Article 13. Any change in the Lump Sum or Contract Time Schedule resulting from such claim shall be authorized by Change Order. 7.3 Minor Changes in the Project 7.3.1 The Owner will have authority to order minor Changes in the Work not involving an adjustment in the Lump Sum or an extension of the Contract Time Schedule and not inconsistent with the intent of the Drawings and Specifications. Such Changes may be effected by written order and shall be binding on the Owner and the Contractor. 7.4 Emergencies 7.4.1 In any emergency affecting the safety of persons or property, the Contractor shall act, at his discretion, to prevent threatened damage, injury or loss. Any increase in the Lump Sum or extension of time claimed by the Contractor on account of emergency work shall be determined as provided in this Article. ARTICLE 8 Payments to the Contractor *1 Payments shall be made by the Owner to the Contractor according to the following procedure: 8.1.1 On or before the 25th day of each month after Work has commenced, the Contractor shall submit to the Owner an Application for Payment in such detail as may be required by the Owner based on the Work completed and materials stored on the site and /or at locations approved by the Owner for the period ending on the LAST day of the month. 8.1.2 Within ten (10) days after his receipt of each monthly Application for Payment, the Owner shall pay directly to the Contractor the appropriate amounts for which Application for Payment is made therein. This payment request shall deduct the aggregate of amounts previously paid by the Owner. 8.1.3 If the Owner should fail to pay the Contractor at the time the payment of any amount becomes due, then the Contractor may, at any time thereafter, upon serving written notice that he will stop Work within seven (7) days after receipt of the notice by the Owner, and after such seven (7) day period, stop the Project until payment of the amount owing has been received. Written notice shall be deemed to have been duly served if sent by certified mail to the last known business address of the Owner. 8.1.4 n_.. .__a_ l...4..__- ,.A -"-II _L.1__ __4, .4C ,.L._.._.w_ __:y.._:_.____. rayme is UuV 0ul u 11lalu Jl lalI uVal II ILul VQL al UIG IULU 01 LVVO F. ,-1 VCI IlayG F/011 IL P aOUVV UIV'dl 111 111Vul%.Ol law _:1:__ [__...., a....._ a_ a:.Y_ _a al.._ pria all Illy 110111 ul lla L-0 111116 al U IC" IOVa U VI I VI U VU 1 I OJGVI. 8.2 The Contractor warrants and guarantees that title to all Work, materials and equipment covered by an Application for Payment whether incorporated in the Project or not, will pass to the Owner upon receipt of such payment by the Contractor free and clear of all liens, claims, security interests or encumbrances hereinafter referred to as Liens. 8.3 No Progress Payment nor any partial or entire use or occupancy of the Project by the Owner shall constitute aacceptance of any Work not in accordance with the Drawings and Specifications. 2 8.4 Final. -a ____a: a. .a:_- _ L _1__ r n__:_ 11 a L.1_ ...L__ aL._ n_ : a :_ 1 Il lat �ay111c1IL C% ly U lc UI IJJaIU ualal IVG VI ll lc 1 I W -J'aca 3h511 uc Uua an 'aay aulG Yvllcl l 1116 I- IVJGVI Iv dlI ..I a_ at._ 0`... -__ .a.. r__ a._- _r•._:_1 �.._ aL._ �..._,._ at._ n_..:,._a ...L._6_.. -_ _.._ - r._ ellvcred lV a11G VYYIIGI, IGauy IVI VGllclI I VWU�Ja11a, VI YYIIGII Ulc vvr1IU1 VLJVUFJIGS Lilt I IVJGVL, vrIIIVIIVVUI crc11L 11131 :d _.J aL. _a aL._ I'%__:__a L._ &I-- _..LI_A.__a:_II.. ......._...1_a_.J _ -.J Al.:_ A .._.....Y...,.a....t...a....& ;. ll.... ,. C.._.._...J Ic at..�,.,. Occurs' PrOrlucu U laa U lc 1 I VJUL L uc U IC11 JUU.7aal lUauy llVll l'.JIUi.UU al lu U uJ lly1 cG111c11a AUUAaa11Lia11y FJUI w1111Uiu. 11 U lcl v IL. I.a __.... w :_ :a_.Y_ a_ L._ __-.. 1_a_.1 4L._ /'......L___L__ _ -.J aL_ :a_.Y_ _J LL__ /�_- a___L___M_11 lGu1U raima111111I11V1 ILC111S aV uc a.V111tJlcicu, h%a VV.IUaVLVI a11U Ll lc tJrrllcl Jllall IIJLJUVII ILUIIIS aIILJ LIIIU VVIIUaaJaVl SIIGIII writing, his guarantee to eemplete said items within a reasonable Erne thereafter. The Owner may retain a _ I A ------ a _L -JUU CgUal V I VV'JCI VCI IL VI LI IG USLII IIa L1;_,U VVSL VI V_V- I . rI11..J.lIV..a L II IV al _ l.y .U.I _ ItII:I _ II:S_I L IU..0 .J I:aac..1...1_1S.. , F.. I _ V .. . V . I:U.J U..0 J aU L .Ia..a L Saw :J u_C11I:5I L GU :a......... ILUI 1I- ___ 1:_a_.a ______a_1.. _ -J aL- - _a :.Y_a_d ___a _r __ -,._1 _a: -.. _- ....- L:_:_h _.J :a_ -.._ :_ 1:1._...:__.1: -a_aJ ------ a_1.. rL____..ra__ are USLGU sapaIaacly al lu LI IG GSLII I lalcU VVJL VI vVlIIVIUL11 IV ally UI 111111011cu Iac11IS IS III%UVVISC. IISLUU QUFJ431 CALVIY. I I Ic1calLU1, aL._ J'1... -__ _L. _11 L_ aL._ �_- a___a__ _aL.1., at._ _L __a_ : -_.J r__ _1_1_ :a_...... _L r -:.J the Cvr11c1 Sllall `Jay LV allc VVIIU aaJaVl� IIIVIILi11y, Lllc aIIIUUIIL IULa11IUU IVI IIIaJVIII'Jlcac ILIGU IJ aS caCh VI jaw ILUIIIS I- eernpleteu no C n_r -__ :__.._ -__ _r r: -_1 n_......._ -a &L._ J'1...- __.Y_.. ___..__L _..a:_r__a__. _..:.a_ - -- aL -a -11 - _.._ -11_ - _a__: _I_ L.:11_ U.J I.JCIVIV ISSUa11VCUI 1 Illal L ay/uclu, Ulc Vrrllcl Illay IV4000%SaLh71aVLVly VVIUG11VG UlaLall'Jayl%jtlo, IIIGILC11a1S VIIIS .A aL._..:_.a..L.a__ a- a'W"L. aL._ allU VNIGI 11IUCi LiUlc3$ VVII111cNLCU vYla11 LIZU I I%JJUVL 114Avc ucc11 Fa IU VI VUlcIVVIQV Sa%IQIIVU. 8.6 The making of Final Payment shall constitute a waiver of all claims by the Owner except those rising from -. unsettled liens; improper workmanship or defective materials appearing within one year after the Date of Substantial Completion; and terms of any special guarantees required by the Drawings and Specifications. 8.7 The acceptance of Final Payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and unsettled. ARTICLE 9 Insurance, Indemnity and Waiver of Subrogation 9.1 . Indemnity L.__.._1___ nt _11 _I_:....._ r__ . . _L.. 111c vulnlal.wl aylcca w uwcn11111y a1w 1ww Lilt vrrllcl nalllnca� nuul au L.lauua 1V1 vuuuy uquly alw �JIVEJCIay 4a 1111 a g (Vlher U lal lI U IV r r%JI n iLQUII ai 1U vii 1cr IJI IJjJCI ay ll Iourcu ui wcr i'arOyrG1p i .n7.•fir) i1i&i 11 Icly al iOU frVIT1 Lill-, v%JI Iiravuil i _a'..__ _A__LL. A- operauon's UIIUCI UIIS r-%V1 UUI I IVI IL. *1.2 The Owner shall cause any other contractor who may have a contract with the Owner to perform work in the reas where Work will be performed under this Agreement, to agree to indemnify the Owner and the Contractor and hold them harmless from all claims for bodily injury and property damage (other than property insured under Paragraph 9.4) that may arise from that contractor's operations. Such provisions shall be in a form satisfactory to the Contractor. 9.2 Contractor's Liability Insurance 9.2.1 The Contractor shall purchase and maintain such insurance as will protect him from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement whether such operations be by himself or by any Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: 9.2.1.1 Claims under workers' compensation, disability benefit and other similar employee benefit acts which are applicable to the Work to be performed; 9.2.1.2 Claims for damages because of bodily injury, occupational sickness or disease, or death of his employees under any applicable employer's liability law; 9.2.1.3 Claims for damages because of bodily injury, or death of any person other than his employees; 9.2.1.4 Claims for damages insured by usual personal injury liability coverage which are sustained (1) by any person as a result of an offense directly or indirectly related to the employment of such person by the Contractor or (2) by any other person; 9.2.1.5 Claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use therefrom. 0 7 9.2.1.6 Claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance or use of any motor vehicle. �2.2 The Comprehensive General Liability Insurance shall include premises - operations (including explosion, collapse d underground coverage) elevators, independent contractors, completed operations, and blanket contractual liability on all written contracts, all including broad form property damage coverage. 9.2.3 The Contractor's Comprehensive General and Automobile Liability Insurance, as required by Subparagraphs 9.2.1 and 9.2.2 shall be written for not less than limits of liability as follows: a. Comprehensive General Liability 1. Bodily Injury 2. Property Damage b. Comprehensive Automobile Liability 1. Bodily Injury 2. Property Damage $'1,000,000.00 Each Occurrence (Completed Operations) $1,000,000.00 Aggregate $1,000,000.00 Each Occurrence $1,000,000.00 Aggregate $500,000.00 Each Person $500,000.00 Each Occurrence $500,000.00 Each Occurrence 9.2.4 Comprehensive General Liability Insurance may be arranged under a single policy for the full limits required or by a combination of underlying policies with the balance provided by an Excess or Umbrella Liability policy. 9.2.5 The foregoing policies shall contain a provision that coverages afforded under the policies will not be cancelled not renewed until at least sixty (60) days' prior written notice has been given to the Owner. Certificates of Insurance cowing such coverages to be in force shall be filed with the Owner prior to commencement of the Work. 9.3 Owner's Liability Insurance 9.3.1 The Owner shall be responsible for purchasing and maintaining his own liability insurance and, at his option, may purchase and maintain such insurance as will protect him against claims which may arise from operations under this Agreement. 9.4 Insurance to Protect Project 9.4.1 The Contractor shall purchase and maintain property insurance in a form acceptable to the Owner upon the entire Project for the full cost of replacement at the time of any loss. This insurance shall include as named insureds the Owner, the Contractor, Subcontractors and Subsubcontractors and shall insure against loss from the perils of Fire, Extended Coverage, and shall include "All Risk" insurance for physical loss or damage including, without duplication of coverage, at least theft, vandalism, malicious mischief, transit, collapse' flood, earthquake, testing, and damage resulting from defective design, workmanship or material. The Owner will increase limits of coverage, if necessary, to reflect estimated replacement cost. The Owner will be responsible for any co- insurance penalties or deductibles. If the Project covers an addition to or is adjacent to an existing building, the Owner, Subcontractors and Subsubcontractors shall be named as additional insureds under the Contractor's Property Insurance covering such building and its contents. 9.4.1.1 If the Owner finds it necessary to occupy or use a portion or portions of the Project prior to Substantial Completion thereof, such occupancy shall not commence prior to a time mutually agreed to by the Owner and the Contractor and to which the insurance company or companies providing the property insurance have consented by endorsement to the policy or policies. This insurance shall not be cancelled or lapsed on account of such partial 0ocupancy. Consent of the Contractor and of the insurance company or companies to such occupancy or use shall tbe unreasonably withheld. 9.4.2 TL /1... _ L-a,, __:_a :..,.....L. V __ __..:_ a..- _....,...___. 1 I IG VYYI IGI JI IQII �.JVIId IQJG al lU IIIQII IICIII l JUldl VVIIGI CAI IU IIIQNI III lUi y II IJVICIIIVG QJ IIMAY LJU IGyVUGV VI I IGa.GJJaI y. .. aL. .. ..a.. _.... a.. ..i aL... 11.....__ %JUL.......a......a....... .. J %JUL.....L- �__a___a.._.. -I IIIJ It IJut QIIlwG JI ICIII Il llilUUG UIa IIIIGIGJIJ VI the VYYIIGI, UIG VVIILIQUIVI, VUVI..VIIII QI'IVIJ GIIIU VVVJU Ul+V 11lI Qli UJIJ 111 ally IAI —_I. V VI I%. • 9.4.3 TL- n...___ L^11 .._ L s _J _ :_a_:- -L :__ - pr LL- /1..._ -J aL- _L_ - -a -_ a +Ile \Jrrl IVI jl loll Flula.11QJG QIIU IIIQII IaQ111 such II IJUI a11aJG QJ YY 111 FJI VaGa.a 'al lam. vrrl IVI a11U UIG VVI Ia1QNLV1 GIyaI11Ja IOGG Vf use 01 VY111IGr J PIV -G a ' dua tV t IVJG pa111J Insu ad pursl ua rt tV Vuv al Ca�'1 a" 1 a.Y. 1. VUVII F%J11aJ , rr all JiI V V IUD. N N y Y Y N y N N y N L__ expenses ,_...,... J:a:__- a -_: -1- _- _a:_..:... ,.. ... ... _L.__J -L LL._ r1..._ -.. _ -_L -_ coverage IuI expenses VI expeUiting Illaterials, wnt4 -iuing VvellIead VI a11V vrr11G1 CAIIU al lc VUIIa1Qa,.LV1, IIeNGJJG11y IQVVI Otte ..a:._._ - 1--_ _L :_ L.. LL_ -_J _LL__ J- a__..._:__J _..__._. ._..._ r..__ -.._ -_ _z AL__ �A'/all."7a 11 +ad UU11 Ia�. VrGIa +1116, IVJJ VI IIINVIIIG Vy, aIIG Orr11el QII%A Va11G1 UGtG111t111GU V,^JJVQUIVQ. a_n`JUAUICA VI 1116 Vrrllcl 9.4.4 The Owner or Contractor shall file a copy of all policies with the Owner or Contractor before an exposure to loss may occur. Copies of any subsequent endorsements will be furn ished to the Owner or Contractor. The Owner or Contractor will be given sixty (60) days notice of cancellation, non - renewal, or any endorsements restricting or reducing coverage. If the v'rri GI doss not 111tGlld to PurclllaGa-suchl Inaulanca, he Shia:: 1111u1m. the Ctn traCtOi ir1 vYi:iing Prior 'LW- 4 L- ......- .- ...__.__�.__a ._L aA .. 1111....1, r1__. /�.__a_..._a.__ .- ....., aL..... .•u._._a :_... ._.____ ...L.: -L... :II __._a._..a aL... :_a.__..._a.. ._L L: —.__IL UIG WI 1111 IVI KAI- CI ILZJI UIG rr VI 1\. t Ile % V lal 0%,LVl fa lay Ulell G IIGNl 11 IJ as la+la.G YtlIIILAI rrlll FJIULVLa llle IIIacIVJLQ VI IIIIIIQVI1, LL- [a..L-- _a_- _a -_.. _J aL-:_ [�..L- ..4.-- _L_- _a -_.. l4- n_ -: - -a aL- ._ L L...L:_L -L -11 L_ JJ -J a- aL- 1 .. [�...... L.. UIG V aL Ua.VII U Qa116%j CaIIU UIGII V UUJUUaiVl lU aa.aVl J 111 Ule 1 IVJGaia, aI IG NVJa VI rrI IRA1 JI ICE UG QddeU IV UIG LUIIIFJ VU111 Vy /mot -__�_ /1_J.__ IL aa.._ /�__a..__a__ :_ J..............J a... X_:l..__ -L al-.. /1.......__ a_ _.._._L_._..- __ �_: a..:.. _.._I_ :-- .._ -_._._ __ a.. __ vllanga Older. 11 llle OVIIlIa01'"a 10 UQII ICAUVU Vy hall Ule VI aI IV Orrllel IV FJUINI IQJG VI IIIQII Iaalll JUVII If IJUIQI7VU VI aV JV LM. LL_ .. r%- _L_ - -L -_ LL- r1..._ -_ -L -11 L_-_ -II _--- -__LI- .. a- _.. -_ -_L. ._u_:L.�.L_LI- LL ___L I loll ly Ulc VVllll Qa.lVl, 11 IV OvvI 1G1 JI Ian uGal Call IGaJV11able VVJIJ Prope r:y aall lVU LGILAV LI IVI VMJ. A 9.5 r repel 1ay _wu_ ance LOSS MUJUaan Ica Ia n e A A_ -J 1 -._.. ,. L._11 L_ .. J:.. -a -J :aL 491, .1%......._ .7. J.I r111y IIIJUIGU IVJJ Jllall uc adJUJacU VV1t1I Ulc Vrr11Gl a11U 111, VVIILIaVIVI a11V IIIQVG FJayGIU1G aV UK Orrllcl allu vv� llaai Sett-: as a u3i-w Ivi u Ic ii lade coo as U lcii ii I V cJw 1 i la GI's -aai ODU'cVt iV al i a IMIQLJ :c I 11O1ia -ca v:auac. C 1 y YY + J y NN `9 y 9.5." 1 'L' -- f -_ -.._ -J 1--- J •11 L- J-_-- - L _J !. VFJVII 1116 Va.aiUli GIWG VI all IIIJUIGU IVJJ, IIIVIIIGj Ial.alYaU YY111 uc UGFJVJIIGU 111 Q JGFJQI aaG QVa.V Ulll QIIU ll.v a_.. -a -__ _L_11 .... -1._ J:- a_:L..L: -_ _J -_ -- . :aL aL_ .. _a -L aL- _- ..a: -- : _a____a - AL-0 L_-__- -L _ L U UJLGGJ Jl hall Illak -a Uls LIMPU UVII Iil aNl+vlualFt.c 11r IUI UIG aaw`J.IGU1111,I Ia VI aI IG JJQI IIVQ Ill 11 IacIGJI, UI ill a11G QUJGIING VI Jua II -_a :_ ...�/ -.. -- ...:aL -_ - _L:a__a:__ _... -.•J _.._ -.. -_L a- A J.: -1- 4n ILLL- a_..-L--- -_- .._OLIO a- -__-- L_a... - -_ agrealllclla, 111 accordance with all QI LJIalaalVll arralU FJUIJUQIIa IV rll LIVID Ili. 11 UIG aI UJLGeJ arc U11aaJIG IV QU4VU uGLYrVVI l aL _.._.. - -1. . -- -_ aL_ -- ul -.Y__a _LLL_ 1 - -- -.._L J :__..a_ _1- 1 -1-- L- _..L.... :u -J a_ __L:a__a:__ ._.._..... -_a L- A..a: -1- A7 %I lul I aJG1vGJ VII UIV JelUVI I IVI IL VI UIV IVJJ, JU"I %AIJFJULU Jl hall a1JV uG subIIIIaaeU KJ QI UILI atIVlI FJUI JUQI IL aV nl alaJlG 1 V. 9.6 Waiver of Subrogation 9.6.1 The Owner and Contractor waive all rights against each other, the Architect/Engineer, Subcontractors and Subsubcontractors for damages caused by perils covered by insurance provided under Paragraph 9.4, except such ctights as they may have to the proceeds of such insurance held by the Owner and Contractor as trustees. The ontractor shall require similar waivers from all Subcontractors and Subsubcontractors. 9.6.2 The Owner and Contractor waive all rights against each other and the Architect/Engineer, Subcontractors and Subsubcontractors for loss or damage to any equipment used in connection with the Project which loss is covered by any property insurance. The Contractor shall require similar waivers from all Subcontractors and Subsubcontractors. 9.6.3 The %Cwnai vhiaives sub: gatia:n 1 oyuii I3t LI 1- vvi Iii aC.ivi , rAii i,:iiica,ii �i lyii lac: , vuuivi lei 8iivi ai 1u Q..L- ..L_-_L___a -_- _ 11 _ ../.. -: -- .. J L.. •L- /'1..._ -_ J: - - -_a .__- _- _a: - -�._J V UUJU VI+VI RIaaaVl J VII CI11 Flt%JPVl ay aI IU %,V1 IQV4 VI 111Ql IVJJ FJV IIa/ICJ Val IIGU Vy UIG Orrl lcl VII QUJaa.,VI la FJI VFJGI aIGJ Ql lu _J-_ _ -..a.. __J - _a:_1 1___ __c_: -- _ _has U L__ aL_ ullucl FJI OF,/cI ay alw a.vllJayuall Ual IVJ.I FJVUIdcA F/uia,l ad IVI u1c r IVJclia Slash ILO StahelJJlc UVll. 9.6.4 If the policies of insurance referred to in this Paragraph require an endorsement to provide for continued coverage where there is a waiver of subrogation, the owners of such policies will cause them to be so endorsed. ARTICLE 10 TERMINATION OF THE AGREEMENT AND OWNER'S RIGHT TO PERFORM CONTRACTOR'S OBLIGATIONS 10.1 Termination by the Contractor 10.1.1 If the Project is stopped for a period of thirty (30) days under an order of any court, or other public authority having jurisdiction, or as a result of an act of government, such as a declaration of a national emergency making materials unavailable, through no act or fault of the Contractor or if the Project should be stopped for a period of thirty (30) days by the Contractor for the Owners failure to make payment thereon, then the Contractor may, upon seven days' written notice to the Owner, terminate this Agreement and recover from the Owner payment for all Work executed, the Lump Sum earned to date, and for any proven loss sustained upon any materials, equipment, tools, construction equipment and machinery, including reasonable profit and damages. 0 10.2 Owner's Right to Perform Contractor's Obligations and Termination by the Owner for Cause 10.2.1 If the Contractor fails to perform any of his obligations under this Agreement, including any obligation he assumes to perform Work with his own forces, the Owner may, after seven days' written notice, during which period *theContractor fails to perform such obligation, make good such deficiencies. The Lump Sum, if any, shall be reduced cost to the Owner of making good such deficiencies. 10.2.2 If the Contractor is adjudged a bankrupt, or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency, or if he persistently or repeatedly refuses or fails, except in cases for which extension of time is provided, to supply enough properly skilled workmen or proper materials, or if he fails to make proper payment to Subcontractors or for materials or labor, or persistently disregards laws, ordinances, rules, regulations or orders of any public authority having jurisdiction, or otherwise is guilty of a substantial violation of a provision of this Agreement, then the Owner may, without prejudice to any right or remedy and after giving the Contractor and his surety, if any, seven (7) days' written notice, during which period the Contractor fails to cure the violation, terminate the employment of the Contractor and take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever, reasonable method he may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the Work is finished nor shall he be relieved from his obligations assumed under Article 6. 10.3 Termination by Owner Without Cause 10.3.1 �� t IG VYYIIGI �GIIIIii LGJ 'L__ e rlyl VV A, _4L_ VI 4L_ QII FJUI QUQ11t 4— V IV.G.L, IG JI QII FJQy IG VVI ItIQV IUI IG LVt Vf: I.. \ r-..,.a_ :......__,..� L.. 4L_ n,...a....,.4.._ :_ _1__....:..... aL_ n__:__a :__I..J:_...:_:a:_I ___4_ ..J __ _ a.........._.._,. --- IL_ \ ,Q.J VVJW II II+UIIGU uy LI IC VVIIIIQVLVI 111 pal IVIII.I iy LIG 1 IVJGV I, IIIVIUUI11a,J. II IILIQI L.VJW QIIU Flt GFJQI QIVIy GAF UI IJGJ,,LJ.J P�_ _..___J :_ ....u11in ,.p J _ :_ L__._.. :_..4:_.. ..1..:. --- .._J.._a.._.... IIII .a_J _..a..,UII L_....a_. �.. \ n........_a:_... 1......1 _I__:_..1 V V3tS 11 IliUl1GU U1 JGaa11I IL�. griu 'JQyuly 1GI111111Q1IV11 LIQNII�I wlucl 1G1111111Q1GU JUUVVIIIIOVIJ, `ls.� IIVVVUI/ully, IcyQl, l.IC11aA1 and VaLI L Mil .Glava .. Inicu11GU QJ Q IGJU VL aULIc L%U_i 1..1 .II:I . .IQ.. aLI:V_I _ I, . t/U .J VIVI QI,. G, ll Ql WF.JVI IQIIVII, UGII1V U111LQNV11 QIIU Va11G1 VVJIv J L__ aL_ L �_a_ :_1 .J .: a 4L_ n_.. :__a. /_ \ A_.. IIiVUI1GU IVI allc FJICJCI VQalVII1 F IV►cL U%Jll VI UIJFJVJIIIVII VI 1IIQ lGIIQI QIIU V4UIFJ111clIL VII Lllc L IVJGVa, `c.J Ally Vallcl _.. .........._. _....___..L1_ ......L_ :... _.._.._J L.. LL .. r-__4___4__ __ _ _......0 ..taL_ /1...___I_.L_.....- :__L:__ _S &L:_ A..___.,... _...4. IIGaiGJJQIy QIIU IGQJVIIQUIG NVJW IIILUIIVU uy 111G VVIILIQNLVI QJ Q IGJ41L VI LIIG VVVIIGI J aG1111111Q IIVI I VI ►1 IIJ rlI�IGG111Gl11, JL \ /'1. ..._L__J _4 L__ ______a JA AO/ \ _l 4L a_a..l __.._.....4 _L J_ \ ILL._.... —L_ J_ \ _L_. ._. __.. C.a _4 L..._ ___.... _4 14 f%nf \ _C4L_ 4_L_I �I.J %a, Gl1I000 QL lGll FJG /l.Glll, 1 V /uJ VI LhU IVLGa QLIIVUIIL VI kQ.J UIIUULU11 tG.J CLUVVU, FJIV1la QL tVI I FJCll.clu % 1 V /uJ VI 1116 ►VIG. 4 _t /_\ 4L __....L /L\ _L_.._ _ .. J:. ._l_J _..__..__4 a_ A..a: _I__ C __J '7. J.._ SL_ n_..s......a.... amount UI ,QJ U 11 Vuyl1 llI QuV VG, QJ QUJ UJICU FJUIJUQI II IV rll LI I.IGJ V QI lU ! 111 VQIV4IQ 111 ILV. al IG Gil IIVUI I UUG LI IG vVl Ill QailVl . 4LL _I_...._ .. J.. J.._a: _... _L_11 L_ ......J_ I__ _I/ ... _L_ a_ LL_ /'�__4___L__. _J__4L:_ A— .... _L __ _ 011JUI a11IJ %,IQUJG, Q UGULicLlon JllQll uc rnad— IVI -11 FJQy111c111J IV &I-- VVllll QlrlVl UIIUGI LI IIJ rII,IGG111G111. ARTICLE 11 Assignment and Governing Law 11.1 Neither the Owner nor the Contractor shall assign his interest in this Agreement without the written consent of the other except as to the assignment of proceeds. 11.2 TL:_ A __........__a _L_11.L_ ___J L.. LL_ 1.....:_ #__L —4 4L... 1___a:_.. ­V aL:_ n__:_..4 1 IIW r-% IVVIlIVIlt Allan VG lU.UVVIIlcu LJy %$IVI IQVV Ill GIICVI Qa UIG IVVQLIVII VI a111J 1 IVJGVI. ARTICLE 12 Miscellaneous Provisions 12.1 Proposal for Design/Build Services for Parks Facilities, The City of Palm Beach Gardens, Florida, attached as Exhibit 1. 12.2 Minimum change order amount is: $500.00 12.3 Retainage in the amount of 10% shall be held until the project reaches 50% completion, at which time the retainage shall be reduced to 5 %. No retainage shall be held on the following items: a. Pre - engineered Building and Freight: $ 48,558.11 b. Architectural Fees: $ 27,593.09 C. Print costs: $ 340.01 d. Payment and Performance Bond: $ 8,162.88 e. Builder's Risk Insurance" $ 2,832.50 .. _L :__ 4lluct 1IV VVIII,JQUVl1 aV QI UIU QIG IIIG JU VJGI.I IIIQ IIGI VI If Ql. a1V11. 10 12.5 As represented in Exhibit 1, Ahrens has based their proposal on information provided by the various utilities. Should there be any conflict or change required, there will be an adjustment to the contract amount as per the contract. V 6 Any change orders shall include in the cost; material, labor, equipment, subcontractors, ervision /management costs and will include a 15% contractors mark -up. 12.7 Preliminary site plans, floor plans, and architectural elevations as per Exhibit 2. 12.8 The deductible for the Builders Risk Policy is $ 1,000.00, except Wind and Hail, which is 2% of the limit, as provided b y the Contractor. 12.9 Should any application to the South Florida Water Management be required, it will be the responsibility of the Owner. 12.10 Schedule of Values dated August 4, 2000 attached as Exhibit 3. 12.11 All items included in the specifications referenced in Exhibit 1 are the only items included in the base price. Any required code changes, or plan review and /or inspector's revisions shall constitute a change in the scope of work and shall result in a Change Order, if applicable. 12.12 Any Owner requested items that differ from or are in addition to the plans in Exhibit #2 shall result in a change of the scope of work shall result in a Change Order, if applicable. This includes changes mentioned during the presentation meeting. 12.13 The alternates proposed at the time of presentation are not included in this Contract price. Once chosen, if any, we shall adjust the Contract price accordingly. 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Y 430oul IGU L.... ....a.. t_ aL:_ n ,.. _L .. ..a aL.. – 4"– _._..s . _.,1 .. ..a ..L .. _a :.._ L_ –..... La .. a..a,. .... L...d,. _...1 .. L.1 VI IG t.JCII ly W 11110 P'%Ui cc111cI la ayaii IAa a Ic vu IcI JJCII ay CAI Iu CAI U 1011 Iy %JUa vI ai ly Ga.uvl I WI vuyl IL Ii I Q Jaaac vI IUUUI aI %oUUI i L•a_..a:.._ L.... ..L .. :.. .._,.�,._ .. ,� .. L1:.... a:__ a.. .._L:a�.,L.. aL.. ....L:.. _a r..,u,._ _L _...,L �...a:__ .. :aL ..:aL .._ ..L Ll— vi iI i i?iviu auul I uy a tJCi �i'Jl i vvI w 10 w Iucl I Iv vuuyauvu av al uaal oac a 1c ouuJca.a n laaacl vI aua.I l aa.uvl I YYIU I cw lcl vs a Ic " IL1G0 1IUI VL%J. II U10`JULIU C1 0111V VVCI UIG QFJ'.JIIVQUVII VI 4110 i-aliia/Ic 411 J .1 lllc 4uc0lIV11 %Jl CIIUIIIi]Ulllay 011Q11 be Attest: Carol Gold, CMC, City Clerk Owner: City of Palm Beach Gardens By: Joseph R. Russo, Mayor Contractor: Ahrens Enterprises, Inc., a Florida corporation, d /b /a • Ahrens Companies By: Richard C. Ahrens, Vice President Attest: Secretary • 12 Addendum to Standard Form of Agreement and General Conditions Between Owner and Contractor THIS ADDENDUM TO AGREEMENT is executed of even date with that Agreement by and between the City of Palm Beach Gardens ( "Owner") and Ahrens Companies ( "Contractor') for the design and construction of a Parks Storage /Restroom Facility and Concession Building. The parties acknowledge that all language stricken through in the Standard Form of Agreement is hereby deleted. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do agree to further amend and revise the Agreement as set forth below: Paragraph 1.2: Amend to specifically incorporate the Proposal for Design /Build Services for Parks Facilities into the Agreement. Paragraph 2.1.3: Substitute the following for the last sentence: "All documents, including Drawings and Specifications prepared by orfurnished to the Owner shall remain the property of the Contractor. Owner may, however, make and retain copies for information and reference in connection with the use and occupancy of the Project by Owner and others, provided such documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project." Paragraph 2.2.5: Add the following language: "Except where otherwise expressly required, the Owner shall not be responsible for monitoring the Contractors compliance with any Laws or Regulations." Paragraph 2.4.1: Amend second sentence to read as follows: "The Contractor agrees to correct all Work performed by him under this Agreement which provides to be defective in material and workmanship within a period of one year from the date the Project is completed, or for such longer periods of time as may be set forth with respect to specific warranties contained in the Specifications." Paragraph 2.4.5: Add new paragraph to read as follows: "Prior to commencing any Work, the Contractor shall furnish performance and payment bonds, each in an amount at least equal to the Lump Sum Price as security for the faithful performance and payment of all the Contractor's obligations to furnish, provide and pay for construction of the Work and completion of the Project, in addition to related materials under the Agreement. These bonds shall remain in effect at least until one year after the date when final payment becomes due, except as Page 1 of 8 otherwise provided by Law. All bonds shall be obtained from surety or insurance companies that are duly licensed and authorized in Florida to issue bonds for the limits required. All bonds signed by an agent must be accompanied by a certified copy of such agent's authority to act." Paragraph 5.1: Amend to read as follows: 'The Work to be performed under this Agreement shall be commenced on or about September 25, 2000, and shall be substantially completed in accordance with section 8.4 on or before March 29, 2001, and completed and ready for final payment in accordance with section 8.5 on or before April 1, 2001, pending City Council approval of this Agreement on or before September 21, 2000." Paragraph 5.1.1: Add new paragraph to read as follows: "Contractor and the Owner recognize that time is of the essence of this Agreement and that the Owner will suffer financial loss if the Work is not completed within the times specified in paragraph 5.1, plus any time extensions thereof in accordance with paragraph 5.3 and Article 7. The parties also recognize the delays, expenses and difficulties involved in proving the actual loss suffered by the Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, the Owner and . the Contractor agree that as liquidated damages for delay (but not as a penalty) the Contractor shall pay the Owner $500.00 for each day that expires after the time specified in paragraph 5.1 for Substantial Completion until the Project is substantially complete. After Substantial Completion, if the Contractor shall neglect, refuse or fail to complete the remaining Workwithin the time specified in paragraph 5.1 for completion and readiness for final payment or any proper extension thereof granted by the Owner, the Contractor shall pay the Owner $500.00 for each day that expires after the time specified in paragraph 5.1 for completion and readiness for final payment. Paragraph 7.1.4: Substitute the following: Contractor shall promptly, and before conditions are disturbed, give a written notice to the Owner of (a) subsurface or latent physical conditions at the Site which differ materially from those indicated in Drawings, Specifications, or owner- furnished information or (b) unknown physical conditions at the Site, of an unusual nature, which differ materially from those ordinarily encountered in work of the character called for by the Agreement. Owner will investigate the site conditions promptly after receiving the notice. If the conditions do materially so differ and cause an increase or decrease in the Contractor's cost of, or the time required for, performing any part of the Work, whether or not changed as a result 0 of the conditions, an equitable adjustment shall be made under this Page 2 of 8 • paragraph and the Lump Sum and Contract Time Schedule modified in accordance with this Article. No request by the Contractor for an equitable adjustment underthis paragraph shall be allowed unless the Contractor has given the written notice required." Paragraph 7.2.1: Amend to read as follows: "If the Contractor wishes to make a claim for an increase in the Lump Sum or an extension of the Contract Time Schedule, he shall give the Owner written notice thereof within thirty (30) days after the occurrence of the event giving rise to such claim. This notice shall be given by the Contractor before proceeding to execute the Work, except in an emergency endangering life or property in which case the Contractor shall act, at his discretion, to prevent threatened damage, injury or loss. Claims arising from delay must be made within thirty (30) days after the delay. Increases based upon design and estimating costs with respect to possible changes requested by the Owner, shall be made within thirty (30) days after the decision is made not to proceed with the change. No claim for additional cost, time or delay shall be valid unless made in accordance with this paragraph. If the Owner and the Contractor cannot agree on the amount of the adjustment in the Lump Sum, and the Contract Time Schedule, the Owner and the Contractor may seek any right or remedy available under applicable law. Any change in the Lump Sum or Contract Time Schedule resulting from such claim shall be authorized by Change Order. Paragraph 8.1.2: Amend to provide that payments be made within thirty (30) days after receipt of each monthly Application for Payment and add the following language: "Owner may refuse to make the whole or any part of any such payment, or nullify any previous payment, to the extent that it is reasonably necessary to protect the Owner from loss because: (a) the work is defective or completed Work has been damaged requiring correction or replacement; (b) the Lump Sum has been reduced by written amendment or change order; (c) Owner has been required to correct defective Work; (d) claims have been made against Owner on account of the Contractor's performance or furnishing of the Work; or (e) there are other items entitling Owner to set off against the amount for which application is made." Paragraph 8.1.4: Substitute the following: "All moneys are due and payable in accordance with the Florida Prompt Payment Act." Page 3 of 8 • Paragraph 8.4: 8.4 Substitute the following: Substantial Completion 8.4.1 When the Contractor considers the Project ready for its intended use, the Contractor shall notify the Owner in writing that the Project is substantially complete (except for items listed by the Contractor as incomplete) and request that the Owner issue a certificate of Substantial Completion. 8.4.2 Within a reasonable time after receipt of such request, the Owner and the Contractor shall make an inspection of the Project to determine the status of completion. If the Owner does not consider the Project substantially complete, the Owner will notify the Contractor, in writing, giving the reasons therefor. If the Owner considers the Project substantially complete, the Owner will prepare and deliver to the Contractor a certificate of Substantial Completion which will fix the date of Substantial Completion. Attached to the certificate shall be a list of items to be completed or corrected before Final Payment. The Project shall be considered Substantially Complete if the Owner occupies the Project. r 5• Substitute the following- 8.5 Paragraph 8. : 9 8.5 Final Payment 8.5.1 After the Contractor has completed and corrected all outstanding items, the Contractor may make application for Final Payment. Before issuance of Final Payment, the Contractor shall present Owner with satisfactory evidence that all payrolls, materials bills and other indebtedness connected with the Project have been paid or otherwise satisfied. 8.5.2 If the Owner is satisfied that the Project has been completed and the Contractor's obligations under this Agreement have been fulfilled, the Owner will, within ten (10) days after receipt of the final application for payment, given written notice that the Work is acceptable. Otherwise, the Owner will return the application to the Contractor indicating, in writing, the reasons for refusing to process the final payment, in which case the Contractor shall make the necessary corrections and resubmit the application. Final payment shall be due thirty (30) days after presentation to the Ownerof an acceptable application for payment and all documents required under this Agreement. Page 4 of 8 • Paragraph 9.1.1: Substitute the following: "Contractor shall indemnify and hold harmless Owner, Owner's elected and appointed officials, employees, agents and consultants from and against all claims, costs, losses and damages (including but not limited to all fees and charges of engineers, architects, attorneys and other professionals in addition to all court or arbitration or other dispute resolution costs) arising out of or resulting from its performance under this Agreement in completing the Project, provided that any such claim, cost, loss or damage is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent such claim, cost or damage is caused by any negligent act or omission of Contractor, the Arch itect/Engineer, any Subcontractor, any Supplier, any individual or entity directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable." Paragraph 9.4.1: Amend to provide including increasin g insurance penalties Contractor. that all obligations with respect to insurance, limits of coverage and the payment of co- or deductibles, are the responsibility of the Paragraph 9.4.4: Amend the first three sentences to read as follows: "The Contractor shall file a copy of all policies with the Owner before an exposure to loss may occur. Copies of any subsequent endorsements will be furnished to the Owner. The Owner will be given sixty (60) days notice of cancellation, non - renewal, or any endorsements restricting or reducing coverage." Remainder of the paragraph is deleted. Paragraph 10.3.1: Substitute the following: "Upon seven (7) days' written notice to the Contractor, the Owner may, without cause and without prejudice to any other right or remedy of the Owner, elect to terminate this Agreement. In such case, the Contractor shall be paid (without duplication of any items) for: (a) completed and acceptable Work in accordances with the Drawings and Specifications prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such work; (b) expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials or equipment as required by the Drawings and Specifications in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; (c) amounts paid in settlement of terminated contracts with Subcontractors, the Architect/Engineer, Suppliers and others; and (d) reasonable expenses directly attributable to termination." Page 5 of 8 • Paragraph 10.3.2: Add new paragraph to read as follows: `The Contractor shall not be paid on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination." Paragraph 11.2: Substitute the following in its place: `This Agreement shall be construed and enforced in accordance with, and governed by, the laws of the State of Florida." Paragraph 11.3: Add new paragraph to read as follows: "The parties acknowledge that a substantial portion of the negotiations, anticipated performance and execution of this Agreement occurred and shall occur in Palm Beach County, Florida, and that, therefore, without limiting the jurisdiction or venue of any other federal or state courts, each of the parties irrevocably and unconditionally (a) agrees that any suit, action or legal proceeding arising out of or relating to this Agreement shall be brought in the courts of record of the State of Florida in Palm Beach County or the court of the United States Southern District of Florida and (b) consents to the jurisdiction of such court in any suit, action or proceeding." Paragraph 12.3: Amend to provide that the amount of retainage will be reduced to five percent (5 %) when the Project reaches Substantial Completion. • Paragraph 12.11: Amend second sen t ence to read as follows: "Any required code changes or inspector's revisions occurring since the date the Contractor submitted its proposal shall constitute a change in the scope of work and shall result in a Change Order, if applicable." Paragraph 12.14: Add new paragraph to read as follows: "Contractor has visited the Sites upon which the Work is to be performed and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, performance or furnishing of the Work. Contractor has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the Sites and all drawings of physical conditions in or relating to existing surface or subsurface structures or contiguous to the Site which have been identified or made available by Owner." Paragraph 12.15: Add new paragraph to read as follows: "Any provision or part of the Contract documents held to be void or unenforceable under by a court of competent jurisdiction shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and Page 6 of 8 enforceable provision that comes as close as possible to expressing the intention of the stricken provision." Paragraph 12.16: Add new paragraph to read as follows: "If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provision of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees and court costs (including, without limitation, all such fees, costs and expenses incident to appeals) incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled." Paragraph 12.17: Add new paragraph to read as follows: "Whenever any provision of the Agreement requires the giving of written notice, it will be deemed to have been validly given when hand delivered, transmitted by facsimile to the last known facsimile telephone number (with time and date confirmation) or mailed certified mail, return receipt requested, to the following: For the Owner: City of Palm Beach Gardens Attn: City Manager 10500 North Military Trail Palm Beach Gardens, Florida 33410 Phone: (561) 799 -4110 Facsimile: (561) 799 -4111 with a copy to: Watterson, Hyland & Klett 4100 RCA Boulevard Palm Beach Gardens, Florida 33410 Phone: (561) 627 -5000 Facsimile: (561) 627 -5600 For the Contractor: Ahrens Companies Attn: Richard C. Ahrens 3750 Investment Lane, Suite #2 West Palm Beach, Florida 33404 Phone: (561) 863 -9004 Facsimile: (561) 863 -9007 Page 7 of 8 • IN WITNESS WHEREOF, this Addendum is executed of even date with the Standard Form of Design -Build Agreement and General Conditions between the Owner and the Contractor. Owner: City of Palm Beach Gardens, a Florida municipal corporation M Attest: Carol Gold, CMC, City Clerk Joseph R. Russo, Mayor Contractor: Ahrens Enterprises, Inc., a Florida corporation, d /b /a Ahrens Companies in Attest: Secretary P: \CPWin\ HISTORY\ 000907A \442.BB(319.059)Igr- doc186 Page 8 of 8 Richard C. Ahrens, Vice President x� TO FROM: SUBJECT CITY OF PALM BEACH GARDENS MEMORANDUM RECEIVED (,1T1? MANAGER'S OFFICE OCT 3 12000 Ron Ferris, Interim City Manager DATE: October 25, 2000 Sue Miller, Director of Parks and Recreation A Parks Storage Building In August of 1998, staff requested to "piggyback" a -Palm Beach County Contract-with MPA Architects of West Palm, to provide the architectural and design services to construct a 6,000 — 8,000 square foot_ parks_ storage building_ along with rest_ rooms_ for the soccer complex. The cost at that time to have MPA provide these services was $24,850. This process was not approved and staff was instructed to do an RFQ for these_ services. In October of 1998, staff issued a LOI (Letter of Interest) for firms interested in supplying the Architectural and Engineering services. to design the same 6,000 - 8,000 square foot parks storage facility including public rest rooms which would serve the soccer fields. Five firms responded -to the request_ including:_. REG Architects of West_Palm_Beach; Edlund and Dritenbas of Vero Beach; Bermello - Ajamil & Partners of Miami; The Russel Partnership of Miami; and Peter H. Hand - Associates. of Atlanta, Georgia.._ Of the five respondents, staff selected REG, Edlund and Dritenbas, and Bermello - Ajamil & Partners to present to a selection committee their proposals as outlined in the specifications. Following the presentations by the firms to the selection committee, the committee recommended. that staff negotiate with REG to provide these. services. During these negotiations, REG provided cost estimates to complete the project that were considerably higher than the $302,000 budgeted-for the project: REG estimated the following costs for the project: 5,000 sq. ft. Maintenance area. - 1,000 sq. ft. Staff area - 1,000 sq. ft. Public rest room areas - Landscape, Irrigation and Parking - 5% contingency Estimated Construction Costs Estimated Architectural and- Engineering Costs Total Estimated Costs $250,000 $ 75,000 $100,000 $ 60,000 $ 25,000 $500,000 $_51,000 $551,000 When staff looked at those figures, it was apparent there was not enough money to complete the project, and the A&E fees looked high when compared to the estimated A&E fees proposed by MPA in- the "piggyback" proposal- i Faced with the increased costs to complete the project, it was postponed until additional money could be earmarked for the project. In January 2000, a new RFQ was issued for the design along with the newly added building that includeda_co storage facility for the Roller Hockey leagues. Since tl operating for nearly 5 years - utilizing port-o -lets, it was added to the project, due to the complaints the departm from those participants and-parents. tild of the parks storage building ;ession stand/rest room and roller hockey program had been operative that this building be it and City had been receiving In March of 2000 presentations from the two firms who responded to the RFQ were held at City Hall. Following these - presentations, the - committee decided'to negotiate with Aherns Companies to provide the complete design build process for these two facilities. Ahern proposal to complete_ these two facilities, as o fined_ in the RFQ, was $540,044.99. The other firm (Select Contracting) who i ompleted the process quoted a price of $697,000. Staff believes that the project would not. only be delayed again if the traditional_ method of bidding were utilized, but it would be more costly. In order to complete the process utilizing the traditionall method, the City would. have to issue an LOI for Architects to design the project (whicli could take approximately 10 -12 weeks). The Architect would then have to design and engineer the facility, prepare bid documents and construction drawings, and then the project would be let for bid. Staff estimates this would add an additional_ 3 — 5 months to the project, and would. cost. an additional $40,000 - $50,000 for Architect and Engineer fees to design and engineer both buildings and surrounding areas. Staff also believes that utilizing the traditional- process would increase the cost- of.the project wherein certain elements of the facilities as designed in the design/build process may need to be deleted in order to stay within budget. I Staff would like to proceed with the project as outlined in the agenda item of September 21, 2000. Not only has staff of the parks and recreation department invested_ numerous hours in this process, the City Engineer assisted in developing the specifications and scope of services and attended several meetings-with proposer's to ensure. that_ all aspects of the project were included in the package. Additionally, the City Attorney spent 13.4 hours ($2,010.00) negotiating a contract with Aherns. Staff would welcome the assistance of a professional project manager to ensure that this, and other projects, are completed in the manner in which they are designed. Your assistance in moving this project forward in the most expedient and cost effective manner will be appreciated,_ and if I can be of any assistance, please advise. FROM : FAX NO. : Dec. e4 2000 09 :57AM P2 r'r<ors : Novem�er 24, 2C00 PHONE 140. : NDU. 2= 2000 33:01PN P2 PALM BEACH GA"ENS YOUTH ATHLETIC AStStOCIATION, INC. P.O. Box 31919 • Pohn Beach Qwdl4m, F! 33420 A Nonprofit Organization Mayor Joe Russo Palm aeach Gardens City Council Sums Road Palm Bench Gardens, FI. Honorable Mayor Russo and Council Members: Tha Palm Beach Gardens Youth Athiletio Association Roller Hockey board met On November 21, 2000 and reviewed the plans for a now concession /storage building, The PBG Parks and Recreatlon department provided the plans for our review. The board unanimously agreed with the building Flan co -K*pt. it was a welcome sight to actually sea something tangible, especially something that has been promised for quite some time. As YOU are aware, roller hockey players, parents and spectators have been using portable toilets for over four years. Yhia option htls often been an unsanitary one but tote only one available to us. In addition, there Is not a permanent conoLtasion, Only a smog pottabie trailer loaned to us by Pepsi. This type of facilky severely limits our ability to adequately raise funds to gnaw this program, especially When coupled with our storage facility, a stool! aluminum shed_ This storage shed has been the victim or numerous break -ins and we cannot use it to store anything of value. Our program currently has Weary 600 children enrolled for both season$, ranging in age from 6 — if years aid. Include parents, and siblings " we we faosd vAth trying to serve nearly 1200 People with portable toilab and a 12' x 8' oonCessien at". Given the growth potential of Palm Beach Gardens during the next few years, we axpent this number to swell by at least 20% and possibly more. In an e"ort to alleviate our current inadequ>Ste facilities we urge you to move forward with this plan as qulckly a>x possible. "The growth of /Milne hockey across the United States is phenomenal, wilt+ the number of players gmvw /ng mere than three -fold in tho past decade. M"ng it one of Me fastest- growing pardupat/wt sports Of the past decade. "/mine Hockoy.glotwvrk Anything Chet the Roller Hockey Board can do to assist in expediting this project we will be happy to do. Thank you for your time and attention to this issue. Respectfully, PSYAA Roller Hockey Board Pre'aldant C; Ron Ferris, Interim City Manager PBGYAA Executive Board CITY OF PALM BEACH GARDENS MEMORANDUM TO: Ron Ferris — Interim City Manager FROM: Jack Hanson — Building Of cial SUBJECT: Project Manager — Parks and creation DATE: December 19, 2000 RECEIVED CITY MANAGER'S OFFICE Per your request and in response to the concerns of our City Council, I offer my services as construction manager for the Parks & Recreation Storage Building and restrooms project at Plant Drive. If approved, this role will result in no additional cost to the City as we can absorb the required activities in our everyday schedule. If I am unavailable at a critical juncture, Chief Inspector Bud Brown is authorized to act in my stead. Refer to my e -mail response of November 6, 2000 if necessary. CITY OF PALM BEACH GARDENS MEMORANDUM At TO: Mayor and City Council DATE: September 14, 2000 FROM: Nabar Enrique Martinez, City Manager PO SUBJECT: Information Items for Regular City Council Meeting of September 21, 2000 City Council Agenda: VII. CONSENT AGENDA: RECOMMENDATION: Motion to approve the Consent Agenda. b. Consideration of awarding Design/Build of Park Storage Facility. This is a request to approve a contract to provide services for designingibuilding a parks storage facility and roller hockey concession stand/rest room/storage building. RECOMMENDATION: Approve contract with Ahrens, Inc., in the amount of $540,045.00. c. Award bids for EDA Projects. (1) Lighthouse Drive Pipe Replacement. RECOMMENDATION: Approve piggyback bid from D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $122,280.00, which is partially funded (50:50) by an EDA Grant. (2) Burns Road Canal Erosion Control. RECOMMENDATION: Approve piggyback bid from D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $19,730.00, which is partially funded (50:50) by an EDA Grant. (3) Holly Drive Canal Closure and Pipe Replacement. RECOMMENDATION: Approve piggyback bid from D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $50,7080.00, which is partially funded (50:50) by an EDA Grant. d. Crime Analysis Software Package. This is a request to purchase City compatible software to perform queries, trend analysis and provide reports. RECOMMENDATION: Approve piggyback bid from the Omega Group's Temple Police Department's RFP in the amount of $19,995.00. e. Extend contract for Life Insurance through September 30, 2002. This request is for approving a contract extension for group life insurance with Sun Life of Canada. RECOMMENDATION: Approve contract with Sun Life of Canada through September . 30, 2002 at the current rate of $.18 per thousand dollars. f. Resolution 68, 2000 — Subordination of Utility Interests. This request is to authorize execution of an agreement for the Subordination of Utility Interests with Seacoast Utility Authority. RECOMMENDATION: Approve Resolution 68, 2000. g. Resolution 81, 2000 —Disposal of Fixed Assets. Each year the City disposes at the annual auction property that is no longer of use to the City. RECOMMENDATION: Approve Resolution 81, 2000. h. Resolution 82, 2000 - Agreement for Legal Services. This is a request to authorize an agreement for the reappointment of the Law Firm of Watterson, Hyland & Klett, P.A. to serve as City Attorney. RECOMMENDATION: Approve Resolution 82, 2000. i. Resolution 83, 2000 — Dispatch Services. This is a request to authorize a first amendment to the Interlocal Agreement for Dispatch Services with Palm Beach County. is RECOMMENDATION: Approve Resolution 83, 2000. j. Proclamation — Constitution Week This is a request from the Seminole Chapter of the National Society Daughters of the American Revolution. RECOMMENDATION: Approve proclamation. VIII. PUBLIC HEARINGS: a. 200012001 FISCAL YEAR BUDGET 1. Discussion — Millage. 2. Public Comments and Questions Prior to Adoption of the Budget. 3. Resolution 79, 2000 - Levying a Tax of 4.7736 Mills on Non - Exempt Real and Personal Property Located Within the Corporate Limits of Said City for the Year Ending December 31, 2000. 4. Ordinance 26, 2000 on second and final reading - Fiscal Year 2000 -2001 • Annual Budget. This is the second Public Hearing on Millage Rate, Budget and Ordinance 26, 2000 adopting the annual budget. IT It, RECOMMENDATION: Consideration of motions to adopt Resolution 79, 2000 levying a • millage rate of 4.7736 mills and adopt Ordinance 26, 2000 on second reading. b. Resolution 47, 2000 — 2700 PGA Boulevard Sign Variance (Continued from June 29, 2000 City Council meeting) Quentin Partners Co., requests variances to setback and frontage requirements for an existing ground sign located at 2700 PGA Boulevard. RECOMMENDATION: Consideration of a motion adopting Resolution 47, 2000 granting variances. C. Ordinance 21, 2000 — Hibiscus Restaurant Outdoor Seating. RECOMMENDATION: Consideration of a motion to continue Public Hearing to Regular City Council Meeting October 5, 2000. IX. RESOLUTIONS: a. Resolution 72, 2000 - Golf Digest (Mirasol) Planned Community Development Parcels E, F & G Site Plan. This is a request for site plan approval for three proposed residential parcels located in the Golf Digest (Mirasol) Planned Community Development (PCD) along PGA Blvd. The gross acreage of Parcels E, F, and G is 8.9, 6.1, and 13 acres, respectively. The total acreage of all three parcels is 28 acres. The proposed development consists of 141 zero lot line single - family home lots. Parcels E, F, and G will contain 35, 39 and 67 units, respectively. RECOMMENDATION: Consideration of a motion to adopt Resolution 72, 2000 with conditions. b. Resolution 73, 2000 — Go f Digest (Mirasol) Planned Community Development Parcels H & I Site Plan. This is a request for site plan approval for two proposed residential parcels located in the Golf Digest (Mirasol) Planned Community Development (PCD) along PGA Blvd. The gross acreage of Parcel H is 20 acres and Parcel I is 19.2 acres. Parcel H consists of 56 single - family custom home lots and Parcel I consists of 79 zero lot line single - family home lots. The total number of dwelling units proposed within both parcels is 135. RECOMMENDATION: Consideration of a motion to adopt Resolution 73, 2000 with conditions. C. Resolution 80, 2000 — Fire Inspection Fees. This is a request to amend Resolution 169, 1995, to charge Fire Code Inspection and Special Detail fees comparable to those charged by West Palm Beach and Palm Beach County. RECOMMENDATION: Consideration of a motion to adopt Resolution 80, 2000. • Page 1 of 30 CITY OF PALM BEACH GARDENS CITY COUNCIL REGULAR MEETING SEPTEMBER 21, 2000 EXCERPT Mayor Russo Next is the Items for Council Action - City Attorney's response to City Council regarding City Manager Evaluation Vice Mayor Jablin Mr. Chairman? Mayor Russo Where's Mr. Watterson? He was just here. Is Mr. Watterson in the building? I mean I know he was out of town. He came all this way to sit in the room. Can someone please try and get Mr. Watterson. Okay, I'm sorry. Thank you. I didn't see anybody go get him. ? Here's Mr. Watterson. ? We were waiting for you Mayor Russo I do have residents that want to speak, so what I'm going to do is, is have a presentation from the attorney, let the residents speak, and then we will discuss it here as a Council. Vice Mayor Jablin Mr. Chairman? Mayor Russo Yes Vice Mayor Jablin Before we discuss this or even consider it, I have something I'd Page 2 of 30 like to put in front of the Council that is relevant. May I? Mayor Russo If you, if you so choose. I mean Vice Mayor Jablin Okay. Mayor Russo I can't tell you what to do or not to do. I, 1 explained the structure I wanted to use, but you can do or say what you like. Vice Mayor Jablin At the last regular meeting of the City Council two weeks ago, the Mayor asked for a management review of the City Manager in response to an anonymous letter sent to him alledging the existence of a hostile workplace. This letter documented a persistent pattern of intimidation used by the City Manager and went on to describe in much detail the tactics used by the City Manager to gain favor with some in order to make it seem as though he had the support of the majority of staff, when in fact most of the staff were afraid to speak for fear of retaliation. At that meeting references were made to that management review as a vehicle to endorse the City Manager, and one among us expressed the concern on the other hand that this might become a lynching. I supported the management review with the idea that this should be a fair review to uncover the complete and unbiased facts. I also wanted to make sure that the employees that are interviewed would be assured that the information they gave be held completely confidential. I also expressed concern that the employees not be intimidated or pressured by whatever process we choose. And given the concerns expressed in the letter to the Mayor, I was also Page 3 of 30 apprehensive that many employees might be afraid to tell what they knew and felt for fear of retaliation. The Tuesday after that meeting, I was faxed a copy of a letter to the City Manager from our Parks and Recreation Director which recounted a series of threats made by the Assistant Police Chief /Interim Human Resource Director to the Parks and Recreation Director. In her letter, the Parks and Recreation Director stated, quote: "I believe a hostile work environment exists, as I feel that during these calls I was threatened both professionally and personally." That letter was signed. To date, to my knowledge nothing has been done about that letter. Since that letter was received, I received a copy of a memo to the City Manager from the Assistant to the City Manager in which she goes into detail about meetings she has had with the City Manager in which she has been verbally berated, called names, and accused of disloyalty. She goes on to say, quote: "I do not believe that anyone should be subjected to this work environment." She goes on: "I am doing my job and doing it very well, as substantiated by my evaluation. I believe that you [meaning the City Manager] are retaliating against me for your perception that I am on the wrong team. I believe that, I believe that there should be one team and that the goal should be to serve the residents." On Monday of this week I received a resignation letter from Jim Norquest, our Principal Planner, in which he states, quote: "I am taking this action because the current management of my department and of the City have created a work environment in which I cannot effectively carry on my responsibilities. This had led to extreme personal stress, but more importantly, it has put me in a position in which I cannot do my job in a Page 4 of 30 professional manner. " These are only excerpts from letters and memos I am sure you all have received which are filled with the same pattern of behavior by the City Manager. Based on these letters, and the numerous complaints that I have received personally by many City employees, corroborating the allegations made in the anonymous letter, I believe in fact a work environment filled with intimidation and fear does exist in our City. I believe that this environment has been created, encouraged, and tolerated by the City Manager. I, for one, cannot stand by and watch this atmosphere at City Hall continue to erode morale and encourage other good employees to leave. I believe a line has been crossed and the possible liability to the City is so dire that it prompts me to take the following action. I make a motion to terminate the employment of the City Manager Nabar Martinez and herby exercise the termination clause in his contract along with all of its provisions. Mayor Russo I don't know what I'm doing any more. I mean, I, 1 thought we were first going to hear from the attorney, and now there's a motion on the floor. And I don't know where Robert is to tell me the rules. Councilwoman Furtado Mr. Chairman Mayor Russo And I did have residents that wanted to speak on this. So this is a whole new issue, though. They wanted to speak on his evaluation, and, and so forth, so Councilwoman Furtado Mr. Chairman? Page 5 of 30 Mayor Russo No, wait. There is a motion on the floor. Councilman Clark Mr. Chairman? Can I ask for clarification? City Attorney Rubin There's a motion on the floor but it hasn't been seconded. Mayor Russo Okay. Eric, could I, could I just like, ask you to maybe hold your motion? I mean, you'll still be able to make it, but, so we can discuss, you know, I mean, let me just ask you a question, if there isn't a second Vice Mayor Jablin Well Mayor Russo If there, if there, Len, if there is a second, my problem I guess I'm concerned here about is the, is the residents that wanted to speak on the evaluation. What you're saying is you don't want to have an evaluation, you just want to move forward. Vice Mayor Jablin That's right. Mayor Russo Okay Councilman Clark Mr. Chairman, first I, 1 wanted to ask for clarification in terms of the motion that was put forward whether this was to be a motion to terminate for cause or for convenience. Vice Mayor Jablin I think cause, I think cause exists but I don't need to get into that right now. I can leave that out. Councilman Clark Mr. Chairman, I'm prepared to second the Vice Mayor's motion. Page 6 of 30 I would ask that we bring this up again after we've had a chance to hear from the City Attorney, but I certainly do share a feeling of being, for lack of a better term, heartsick over what has happened here in the space of the last nine months. I think that probably coming from my background —I've worked for large and small organizations for the last twenty -odd years — and I've seen a lot of different management styles, and I recognize, that when you transition from one management style to another there is friction and there is fallout and it is likely that certain departures will occur. And I was prepared to accept that, and indeed, early on in this transition I was willing to sit back and to allow events to unfold and see how they were going. I think that both Councilman, both Vice Mayor Jablin and myself met with the City Manager and counseled him about our concerns and hoped that the situation would change. It has not, and in fact, based on what we're seeing in the recent memos, which are very serious, and also based on people who have been coming forward to, at least to me, and I, 1 assume to other members of the Council over the last few months, we have a City that is riven by factions and is at the point of unraveling. And I think that for the residents this is not apparent. I think that, you know, thanks to the efforts of the staff the services have continued to be delivered. But I am very concerned that in the very near future that will no longer be the case, and certainly in the long term I think that the delivery of services will be badly impacted. I personally have, I can only speak for myself, but I have lost faith in the ability of the City Manager to effectively administer the City and I would be prepared to second the motion to terminate his employment, but at this time in order to allow the discussion to Page 7 of 30 go forward, I would suggest that we hear from the City Attorney and then perhaps revisit the motion after the presentation takes place. Councilwoman Furtado Mr. Chairman? Mayor Russo Lauren Councilwoman Furtado Well, I appreciate where both the Vice Mayor and Councilman Clark feel that they are coming from. I feel that someone has to speak for the rest of the City employees who have called me repeatedly and saying, what about us? Don't we count? We appreciate the level of professionalism. We appreciate being given the chance to do our job to the best of our ability. And while I understand that you may have a couple of letters, I have heard from the other employees, and the other employees deserve a voice as well. And, believe me, I can't go into detail now, but I'd be very happy to talk to the City Attorney about the rest of the story. Mayor Russo Carl? Councilman Sabatello From the discussion it seems that we have taken a position that you're guilty until proven innocent. I'm not going to defend Mr Martinez, he can defend himself. I will not ask for anyone's pardon for my bluntness, but that's what I'm all about. I believe you run a City like a business and those that don't believe that I'm sorry to say that's the way it should be if we're going to keep budgets in control and you're going to hire the very best people, you pay them the highest scale you possibly Page 8 of 30 can, and you seek to get the highest and the best person. Those that do not like the management style and are not comfortable with the way the City is run, they have two choices. They can leave, or they can adjust. I don't think we should change the City's direction, the management style, I don't think this Council should be directed by those who do not want to stay here, for whatever reason they don't want to stay here. I'm not, it could be hostile, or whatever their reasons are, I wish them the best, and they should move on. I look to those that are being affected by a hostile, which is claimed a hostile environment. I also probably look for those that are here every day giving 110 %, have their heart in their job, want to be here every forever, care for the City. How do they go home at night, and what do they go through wondering what's tomorrow, did I say the right thing, did I join the right team? My position is if you don't like the City the way it is run, leave. And it's our direction here as the Council to direct the City. We are to deliver the best levels of service for the lowest costs to our residents. That's what we need to do. Those that want to be part of our team, join on, I support you, I'm 100% behind you. Those that don't want to be, that do not want to be here, it's your choice to leave. Mayor Russo Obviously now, you know I guess we're a lot farther along than what I needed to be, and I guess that ultimately it's going to be my decision to either move to tomorrow, move to the next day, or go back to where we were. And I for one have been struggling with this issue for the last week. I spoke to the City Manager Page 9 of 30 last Friday before he went on his recent convention, and I said to him, "There's only one thing _or area ?? that's important to me at this point and that's for me to get comfortable with how this City is going to move to the next level. And that's to me the biggest struggle that I've had in the past week. I will say that I differ maybe in others' opinions, the employees of this city are family to me. I'd like to work with everyone to make them be an A player. I feel a little differently in some issues. I also will say there's enough emotions in this room, in this City, right now that I don't need to be adding to them. I've spent the past week on the phone, okay, with residents. Not with employees. Because I will say this, that whatever we did yesterday did not work and the one thing we need to know going forward, is we need to stop talking to employees. I for one have never spoken to any Department Head, okay, within this City, okay, about any of these issues, other than when maybe a Department Head have left and then has called me. I am not happy with the position this City is in today and this City cannot afford to be in this position. Mr. Martinez at one time told me when I was talking to him he was so excited to come here because he had the unanimous support of the Council. And he told me that he wouldn't stay here, I mean, he wouldn't come here if he didn't have, if it was a 3 to 2 vote. We have a City so divided, a division that I've never seen anywhere in this City and anything close to it. And Mr. Martinez does have a lot of allies, and I know that, that there are residents here that wanted to speak that will talk about all the great things that he's done, and, and, and so forth. I also know that if, that if, that if I were to allow all open comments and, and, and I would get the same people here talking Page 10 of 30 negatively about him like the phone calls that I get at my home. But we as a City cannot afford, okay, to be in this position at this point. This is not healthy, and its, its not the way we want the City to be. I was speaking to a Department Head the other day who told me that they couldn't get the person they wanted to come here to work because the person wouldn't come here and work. And you know what? That affects the City. And I honestly believe that this City cannot go forward in the current position it's in. With the current division between the City employees and its, this Council here. This Council needs to come together, to work together, to heal all the injuries that we've had. This is not pretty. I personally, okay, would, would, would not want to vote positively on Eric's motion right now this evening, although I would ask him to ask for me to, to instruct the attorney to negotiate a termination provision. We can no longer go forward in this position. I will disclose at a later date my reasons for doing this, but I do not need to be putting more emotions here in the room that already has too many emotions to begin with. I would ask that, that, that that be done. We're going to come here on Monday evening to, to meet, and I would ask that, that we could do that immediately. I would, and speaking, Mr. Watterson, is there a way to do that? I don't really want to get into an issue of, of termination. I'd much rather get into an issue that I think is better for all parties at this point, than to get into that. Attorney Watterson Good evening. My name is Terry Watterson. With respect to your question that you asked, the negotiation of the termination agreement, we can negotiate. It takes two parties to negotiate. That would be up to Mr. Martinez whether he wished to Page 11 of 30 engage in that negotiation and he has a right not to engage in that negotiation and insist upon the terms of his contract. So we can do what two parties agree to do. And that's all I can say about that. Between now and Monday we'd be happy to take direction from the Council and if the direction is to come back with some agreement and we're able to speak and reach an agreement, then we'll be able to come back with one. If we were able to negotiate and still not reach an acceptable agreement, then we'd come right back to you for the decision that you have to make by majority vote. With respect to negotiating, Mr. Mayor, we're willing to work on it over the weekend and bring something to you Monday night if the Manager is willing to do that. Mayor Russo Okay. City Manager Martinez Mayor, I, 1 wish to address the Council. I really appreciate the opportunity that the residents and this Council have given me. I'm not going to go over the successes that all of you have had. I'm certainly not that type of individual. I do want you to to dwell on the words that I told you the last time I spoke, that I didn't want it to be a lynching. This is a lynching. This is a high -tech lynching. And I use the word with all the connotation, because as we pledged allegiance to the flag when we first started, we pledged allegiance to what this country stands for, and there's always more than one side to, to an issue. No one has bothered to talk with me about this issue. No one has bothered to talk to, to an attorney that can give a definition of hostile work environment. No one has, has followed up to see if indeed that issue is there. No one has followed up to, why Page 12 of 30 was it that June 29th everything was fine. Why was it that two weeks or three weeks before that there was a big spread article that said, you know I'm not going to be concerned unless ten people leave. Why is it that a member of this community who used to be a former employee that worked for the Assistant to the City Manager was not allowed to speak, because she was going to say that the reason she left was the Assistant to the City Manager. I play by the rules. I don't lay anyone out there. I do not. If, if playing by the rules plays into your hands, so be it. Thank you very much. Councilwoman Furtado Mr. Chairman? Mayor Russo Yes, Lauren. Councilwoman Furtado My major concern I have at this point is that the people that wanted to speak have a right to speak. I was told two weeks ago when we had the budget and we had items by the public that two people had asked to speak referencing the City Manager and what had been in the paper and those two people had been refused and you did not call them up. I'm just, all I'm saying is now I don't want to refuse these people that signed up, whoever they are, the right to speak. Mayor Russo That's fine. Councilwoman Furtado Okay. Mayor Russo I, 1 did not want to go this far without having Page 13 of 30 Councilwoman Furtado I just feel they have a right to I mean, it's their City. Mayor Russo That's fine. You don't know what that is because anybody that did, that was, they should have a right to speak, could speak. So. Tory Buckley. Tory Buckley Thank you Mr. Mayor. I would say that most of what I had to say tonight has been negated by the motion that is before you all now. But I would like to ask you all a question. And that is, how can you sit there as, as an, as public servants for the voters, for the residents, who maybe that half want him and that half don't. but you all don't know that. And you have sat here and made a decision or are about to make a decision, without conducting and looking at the other side of the story. Maybe you should go back to what you wanted originally, Mr. Mayor. And have a managerial overview study. And let's find out whether the nay- sayers are, are correct, or they're not. You're making, you're making judgements here from some letters, a couple that are finally signed, some anonymous letters that we have received, so let's lay this thing open. You talk about emotion. Yeah, there's plenty of emotion on both sides of this. Because there's a lot of residents out here are tired of unprofessional attitudes, unprofessional solicitation of services to these, to this, to the residents. We're tired of that, too. And what we saw was a professional City Manager who was actually , actually making these people come up to that standard. That standard that you, as the City Council dictated, to him, as goals that he had to achieve. And so her's really carrying out your will. Now what I'm asking you, is go back to Mayor Russo Tory Buckley Mayor Russo Tory Buckley Page 14 of 30 your motion about, and your consideration, to have an independent study. An independent managerial study. But not just from one side. I'm asking you to have that managerial study for all sides. Have them study the top. Have them study the middle administrators, the directors, the supervisors of this City. And let's find out. Let's lay this thing open. Let's not just say, hey, this guy's wrong, I got a couple of letters here. That's baloney. Have a managerial study and let's lay it open and find out what's really happening here. Because the emotion you talk about is not gonna go away. It's going to continue. And it will continue to fester whether its this employee or that employee or this citizen or that citizen. Let's go back and have that independent study. Have the City Council find an independent managerial firm, advisory, whatever you want to call it, to do that study. And let's study it from the top administrator right on down to the bottom supervisor, and let's see whether they need to elevate their professionalism and their accountability to the, to the citizens, or, yeah, maybe the City Manager or the cops, they're being a little tough on them. We don't know that. And we can't sit here in judgement and say that. Tory. So I'm asking you to go back on that. Tory. Here's, here's, let me just explain to you. That's what I wanted to do two weeks ago. And that's what you should do now. Page 15 of 30 Mayor Russo The last two weeks in this City has been the most difficult two weeks I've ever served this City in the capacity of Mayor. I also will tell you that I honestly believe that the last two weeks cost the taxpayers of this City more money relating to productivity than has ever done before. For whatever reason, as you well know, okay, I said that I wanted to do this to get this over with and so forth. This thing has escalated to a whole other issue. I don't think its healthy at this point for, for anyone to have what we've had here. But I appreciate your comments, and I'm not happy about this and I know you're not going to go home happy tonight and I'm not either. And I haven't slept all week with this and I don't know what, I, 1 appreciate your comments and, and, as you well know, that was the position I was originally in. Tory Buckley That's right. So what you're saying is you're letting one side win here tonight. Mayor Russo No, I'm not, no, I'm not. Tory Buckley Yes, you are. You just did. Mayor Russo No, I'm not. No, I'm not. I'm, I'm, what I'm letting win is Tory Buckley Let's lay it open. Let's lay it open and let everybody view it. Mayor Russo Yeah, I don't want to debate it, but I'll tell you what I do know, is we can't continue to debate this and to lay it open and to go through what we've done in the last two weeks. It's not healthy. We've seen that over the things that have happened Page 16 of 30 in the last two weeks and so forth. I didn't want to be here tonight and be in this position. I thought that it was laid out very good two weeks ago. And we have a, a divided Council, a Council that, that, that as you all have seen what's happened here. We can't afford that. And I don't think we're saying that we don't want a businesslike manager. And I will, like I said to you, in the future, I don't want to contribute more emotion to this, but I appreciate your comments. Thank you. Tory Buckley Thank you. Mayor Russo Bette McCombs? Bette McCombs Mayor and City Council, my name is Bette McCombs. I live on Balfour Road, Palm Beach Gardens. I feel compelled to address the City Council tonight because I've watched yet another City Manager take a possible fall. I believe you would like, that would make three City Managers in eight year, all under this City Council. I get the distinct feeling that it is not the fault of the City Managers but that of the City Council. [applause] Mayor Russo Sorry. Bette McCombs I've watched this City grow at an alarming rate and politics seep into it every day, business of the City Council. After an extensive search you made a choice of a new City Manager. How can this Council, after less than a year, consider reneging on your decision when you've not only praised results because of his managerial style, but rewarded him with a raise. Page 17 of 30 I think this is politics at its ugliest, and the reputation you are building for yourselves is that of what we think of as typical in today's politicians. Are we going to have a typical City or one that stands out and not afraid to stand up for what's right? Give your City Manager a chance. You're given, you're given three years every time you're elected. What if the residents demanded a study of this Council? I wonder where you'd be. Mayor Russo Thank you. Linda Kozier? Linda Kozier My name is Linda Kozier, I live at 1901 Sabal Ridge Court, Palm Beach Gardens. After 17 years of service to the City of Palm Beach Gardens, I resigned my position as City Clerk on April 7. Since that time I have attended Council meetings, listened to talk about problems at City Hall, and watched in amazement as some employees attacked administration and City Council, trying to position themselves for power. The truth is, I did not resign my position because of Nabar Martinez. I resigned my position because of the unprofessional behavior and attitude of my direct supervisor. I have watched the City Council put the fate of now two City Managers in the hands of the employee that should never be involved in a decision to be made by the City Council. No transition is easy and some problems are to be expected, but this City Council wanted the City to be run more like a business, wanted more professionalism, and should allow the City Manager time to accomplish that goal. Councilmembers should never give in to threats of political blackmail, but instead should rise above that threat and do what's right for the City, standing behind decisions you've made. Another study Page 18 of 30 of the City Manager is not only a mistake, it shows a weakness of the Council to stand behind their own decisions. And if this study is as shaded as the one that was done in the past what makes you think the same fate won't happen to the next City Manager when someone is unhappy. The issues are forgotten quickly and twenty years from now nobody will remember our names. But what they will remember is how we acted and how people's reputations were ruined because of our actions. Again, I want to make clear I did not resign because of Nabar Martinez. I did not throw papers around my office when I resigned. I did not resign in an outrage. I resigned specifically because of Beth Ingold Love. Mayor Russo Thank you. Lindie Wadlington? Lindie Wadlington Mr. Mayor. Mr Mayor and City Council members. My name is Lindie Wadlington and I am in business on Burns Road in Palm Beach Gardens. I'm worried that not only could my business be in jeopardy because of bad business business decisions because of the City Council, but because of the instability of the City Administration. Mr. Martinez's career could be possibly ruined from anonymous letters from people not brave enough to sign their names to the allegations made. I've appreciated the efficient change in the operation of the City and the leadership of Mr. Martinez. He expects the employees to perform their responsibilities and be accountable for their work. Is that the real issue here? Or is it that the City Council has been threatened by employees of being replaced if they don't get rid of the City Manager? You made the decision to hire Mr. Martinez. Either give Mr. Martinez an Mayor Russo Unknown Speaker Mayor Russo Page 19 of 30 opportunity to mold this City into what you asked him to, or admit to your incompetence in making the decision to hire him in the first place. Thank you. That's all I have. Okay. Sir? Could we hear from the lawyer? Attorney Watterson I just want to go over with you what the contract is and what your options are and wanted to remind you that two weeks ago we were asked to come back with a proposal for an investigation Councilmember Sabatello Excuse me, Mr. Watterson. Attorney Watterson Yes Councilmember Sabatello Excuse me. Let me just get a handle on this. Are you saying, Mayor, are you saying that the report that you wanted to do two weeks ago to see where, where we stand and who is right or wrong, you don't want to do that report now? That you are voting for termination? Mayor Russo No. What I'm voting for is to sit down with this City Manager and negotiate an exit. Councilmember Sabatello So you're voting for termination. Mayor Russo Right. In the last two weeks we've had threatened employees, things Page 20 of 30 that go on here that I don't think we can afford to have go on, okay, as a City. And I, 1 just, I don't know how the City can run. I know that this may be difficult for some to understand but this is very, very difficult here. Councilmember Sabatello Well then, I, 1 still believe you have to continue the study because you're going need to understand what has taken place, who was right and wrong, so we can have direction when we hire a new City Manager. Mayor Russo Well Councilmember Sabatello We're already going to be, to the, to the shortfall, because who would come here with a Council that can't decide in what direction they want to lead the City, when they can't determine who's right or wrong, who claim somebody to be guilty when they don't even run a study to find out if he's right or not? Councilwoman Furtado I agree. Councilmember Sabatello So. We need the study so we can igive Mayor Russo ? Right. Councilmember Sabatello proper direction so we can continue on. Mr Watterson, what he's talking about, in our options, we have three votes, you've already made your decision. Why are we wasting time? You want to terminate him. You'll, three of you said Mayor Russo No Page 21 of 30 Councilmember Sabatello I haven't heard from Councilwoman Furtado. Why are we wasting time? You want to, you want to terminate him. We don't need to soapbox this. We don't need to hang out our laundry any more than we are. Let's be done with it. Those people that have stepped up and caused this, we should investigate what caused this problem Councilwoman Furtado We owe it to our employees. Councilmember Sabatello so we can now select and go forward and get a new City Manager that will fit whatever direction we are going. Mayor Russo Right. Councilman. Clark I agree. Mayor Russo ? agree. Councilmember Sabatello My problem is we are on the largest, the biggest threshold of this City since Mr. MacArthur incorporated this City. We are in the major, major decision making, and the five people that sit here that are the fathers of this City, that were elected to guide this City, can't get out of their own way, and can't make a decision after they did no more than, less than a year ago of who was going to lead our team, and we fire him mid season and we determine because some players are working too hard or are in hostile conditions, when we didn't even define what hostile condition is. We, we are so out of control. How do we expect our staff to deliver quality to us when we can't deliver quality to our residents? Page 22 of 30 Councilwoman Furtado That's right. Councilmember Sabatello It's ridiculous. [applause] It's ? not good at this. Councilwoman Furtado Mr. Chairman? City Manager Martinez Mayor, Mayor, I'd like to Mayor Russo I, I, 1 don't City Manager Martinez Mayor, I'd like to put something on the record, though. I appreciate and I've always respected the Council, and my comments always go through you, but I, 1 would be remiss, and I've just checked with the attorney. You have put things forward to this public as if they were truths. They are allegations. And I will not, I'm very professional, but I am not going to allow for those things to be as you just said. If you recall, you opened the door by putting in an anonymous letter. You gave it credit, you gave it credibility. Now we have letters with, with signatures. Good. We can go into those. Those are allegations. I could write a letter saying that you're the Boston Strangler, now does that mean that you are? You're probably not. You are putting things on the record right now that you are saying that these are truths. I want for future Page 23 of 30 Mayor Russo All right City Manager Martinez Mr. City Attorney, I want to register that these are allegations that have not been followed up by anyone competent. It's one- sided. And if that's the venue that we're going to be in, so be it. Councilwoman Furtado Mr. Chairman? Mayor Russo Excuse me. I'm not, at this point, I agree with Mr. Martinez, I am not making allegations, okay, on the, on the record. Okay. I have been very careful not to make any allegations here this evening on the record. My concern, as I stated before, is the City going forward. Yes? Councilwoman Furtado Mr. Chairman? The old saying, actions speak louder than words. Words speak louder than words. If I, if you had said to me, what you said earlier to Mr. Martinez, I would take it that those are allegations. I feel we owe it to Mayor Russo What did I say? Councilwoman Furtado just what, I agree with Mr. Sabatello that we owe it, this member, this group, owes it to not only our residents but the rest of the employees that have worked so hard and have done such a good job. We don't have anything to go on. We have allegations. We don't have facts. Mayor Russo Well, Lauren, okay, now, can I just, let me Page 24 of 30 Councilwoman Furtado We don't have facts, that's the bottom line. Mayor Russo Let, let me just say this to you, okay. My vote is based upon the issue of Mr. Martinez being able to manage this City going forward. Okay. And that's why I'm voting the way I'm voting. I fully agree with Carl. I think this manager, the person needs to come in and he also needs to evaluate the City Council. Councilwoman Furtado Everybody, everybody. Mayor Russo Okay. And I, 1 said earlier, okay, that the most important thing is that we need to act like a City Council in a City Manager form of government. And that's what has done this whole thing in over and over and over again. And until this Council chooses to do that, they're going to continue to have these problems. Councilwoman Furtado Then, Mr. Mayor, then I would like to make a motion that that's what we do before we take a step that we may regret. I would like to see the whole picture. I want to see, and I, I'm willing to have myself evaluated. I will not move forward. I will be very disappointed if this Council does that, when we have a very important mission here. This is a wonderful City, and if we, if we don't do that, then we're doing a disservice not only to our residents but to our employees. Mayor Russo Lauren, how do we as a City Council here that right now to be honest, cannot work together because we have that? One thing I know we going to do is change the seats around, I mean, it's been the right side versus the left side forever. Councilmember Sabatello But its not going to change. What, What would make anything Page 25 of 30 change? Mayor Russo No, No, that, No, I'm sorry. That, that needs, that needs Councilmember Sabatello When Mr. Martinez is not here, what will change? Mayor Russo No, that needs to change. Okay. Councilmember Sabatello You have employees that moved out your City Manager, they moved out the City Manager, and what would change Mayor Russo Well. tomorrow? What happens when the new City Manager comes? If they don't like them, we change again? Who is running the City? [applause] Councilman Clark Mr. Chairman? Mr. Chairman? First, yeah, let me, let me clarify in case there was any doubt that the reason I am supportive of, of the, in fact, I am supportive of the proposal you're voting for, is that I, too, am concerned about the ability of the City Manager to continue, to continue governing this City. We don't have to get to the, in order to evaluate that issue we don't have to the questions and merits of the allegation. I do agree that its worthwhile and important to investigate those allegations and also to look at the overall issue of how we're functioning as a Council with the City Manager. But I, but I think that, again, the —is that a phone ? —I think the, the concern of all the members of the Council is to insure that we are able to go forward delivering the services, Page 26 of 30 the services to the residents, and I think that we simply share different perceptions about what will happen if one course or the other is pursued. And I know those positions are held in good faith by everyone up here. I know that Lauren and Carl are very sincere in their opposition to what appears to be pending on the floor, and I know that Eric and myself and, and you are also sincere in our convictions. We are all working towards the same goal. I think the difference to, to get to the issue that was raised before about the goals of the services in the City —we're not different about the goals. I think we're differing about the means and I think the question is simply can we get there under the current administration and the evaluation here from my perspective is no, and the evaluation from the perspective of Carl and Lauren is, is yes. But I think we have to make a decision and go forward, and I think we're going to have to look at ourselves critically and say what should we have done differently. Because nine months ago we unanimously offered employment to, to Mr. Martinez. Nine months later we have a, a City staff in disarray, and a City Council in disarray. We need, we do need to look at that. We have to hold ourselves accountable as well. But, we have to make a decision now because what we're looking at here is a crisis. And that's why we're Councilmember Sabatello Be careful of your allegations, again. You just said that they're in disarray. Mayor Russo Okay. I just, I would just like to ask that a motion be changed to authorize the City Attorney to, to, to negotiate with Mr. Martinez because if we are going to terminate him for cause I want to Page 27 of 30 lay out what the causes are, and I want the City Council to lay out what the causes are, and not to just talk about what _ ?_ had spoke about a little earlier. I am concerned that if we are truly going to terminate him for cause, that the causes be outlined. But to be honest, I don't need to put the City through any more like Carl said, put the laundry out there any more than it already has been out there, and this is an issue that probably a large percentage of our residents are involved in, and, and Councilman Clark Mr. Chairman, I will so move. Vice Mayor Jablin I withdraw my motion in favor of that. I think we have to do it that way. Mayor Russo Are you going to second David's motion? Attorney Rubin And actually Davis has to agree to withdraw the original motion because he was the seconder. Councilman Clark Well actually no, I never, I said Attorney Rubin Oh, you never Councilman Clark I was prepared to second it. Attorney Rubin Okay. Councilman Clark It was never seconded. Vice Mayor Jablin I'll second David's motion. Page 28 of 30 Mayor Russo It's been moved and seconded. Any further discussion? All Councilmember Sabatello Excuse me. What did you do with the first motion? Mayor Russo It was withdrawn. Vice Mayor Jablin Yeah. I withdrew it in, in favor of David's motion. Mayor Russo Moved and seconded. Any further discussion? All in favor? Mayor Russo, Vice Chair Jablin, Councilman Clark Aye Mayor Russo All opposed? Councilwoman Furtado, Councilmember Sabatello Aye Mayor Russo Passes 3 to 2. Councilman Sabatello Before there's a motion to adjourn, I would like to say something. Mayor Russo We're not adjourning right now. Councilmember Sabatello Okay. Page 29 of 30 Mayor Russo I, 1 would like to also instruct staff to do an RFP for a management audit and consultant of the, in the City, including the City Council and as far as the operations of the City Councilmember Sabatello Who does the Consultant work under? Mayor Russo What? Councilmember Sabatello Who does the Consultant work under and who ? Mayor Russo I just brought it up. What do you think? I just brought it up. Councilmember Sabatello He should work under the City Attorney. Mayor Russo Okay. ? Councilmember Sabatello And I believe anything that is incorporated in this study should be public. Councilwoman Furtado I agree to that. Councilmember Sabatello ?_ the public record Councilwoman Furtado Absolutely. Councilman Clark It has to be. Councilmember Sabatello I don't know. I don't know the law. I just think that it's only fair. Councilwoman Furtado ? Page 30 of 30 Mayor Russo I also would like to have an RFP for, I want to do an RFP this time for a management, for this search firm. I, 1 want to know their experiences that they've had, and so forth. Councilmember Sabatello Are we going to give direction to the search firm of what we're looking for? Mayor Russo Well, we're going to first of all put RFPs out. Put an RFP out. Councilmember Sabatello But, but between now, between now and then we hire them, are we going to spend some time and try to come up with the consensus of what we're trying to hire? Mayor Russo, Councilman Clark Yes, yes. Mayor Russo And the most important thing, like I've said, is the consensus that we need to decide how we want the City to be run, and that we need to be, to have the City be run by an individual, and Councilman Sabatello I thought we did that. Mayor Russo that's the way it needs to go. It needs to happen. Okay. END OF EXCERPT • C,) CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: September 11, 2000 Subject/Agenda Item: Awarding of contract for Lighthouse Drive Pipe Replacement Recommendation/Motion: Staff recommends City Council approval of piggyback bid from D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $122,280.00, which is partially funded (50:50) by an EDA Grant. Reviewed by: Originating Dept: Costs: $122,280.00 Council Action: Total City Attorney [ ] Approved Finance_ $ 400,000.00 [ ] Approved wt conditions ACM Current FY [ ] Denied Human Res. Other' Funding Source: [ ] Continued to: Advertised: NA Attachments: Date: [X] Operating Paper: [X] Not Required [ ] Other i Submitted by: :�t 4 John E. Donahue, P.E. Affected parties Budget Acct #:: Interim Public Works Director [ ] Notified 01 -3040- 541.467 [ ] None Approved by: Nabar E. Martinez [X] Not required City Manager BACKGROUND: The City has obtained approximately $200,00.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvements projects. The Lighthouse Drive Pipe Replacement project will improve the hydraulics of the canal, stabilize the roadway, minimizing erosion and maintenance required in this area, and will improve the aesthetics of the project area. NPclProjects00 -41 1 1100 -41 1 1 aXYACouncil Agenda Cover Memo CITY OF PALM BEACH GARDENS MEMORANDUM TO: City Council Date APPROVED: Nabar E. Martinez, City Manager September 11, 2000 FROM: John E. Donahue, P.E., Interim Public Works Director if P SUBJECT: Lighthouse Drive Pipe Replacement The Public Works Department is requesting City Council approval to provide funding for the construction of the Lighthouse Drive Pipe Replacement project. BACKGROUND: The City has obtained approximately $200,000.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvement projects. The project was designed and permitted by the City Engineers. 0 This project will be funded with monies available from Operating Account No. 01 -3040- 541.467. • DISCUSSION: The Lighthouse Drive Pipe Replacement project will improve the hydraulics of the canal, stabilize the roadway, minimizing erosion and maintenance required in this area, and will improve the aesthetics of the project area. RECOMMENDATION: Staff recommends City Council approval of a piggyback bid on D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $122,280.00, which is partially funded (50:50) by an EDA Grant. PA)0- 4111W"111a%ACouncd Agenda item CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: September 11, 2000 Subject/Agenda Item: Awarding of contract for Bums Road Canal Erosion Control Recommendation/Motion: Staff recommends City Council approval of piggyback biu from D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $19,730.00, which is partially funded (50:50) by an EDA Grant. Reviewed by: City Attorney_ Finance_ T1�� ACM Human Res. Other • Submitted by: ao John E. Donahue, P.E. Interim Public Works Director Approved by: Nabar E. Martinez City Manager BACKGROUND: Originating Dept: Advertised: NA Date: Paper: [X] Not Required Affected parties [ ] Notified [X] Not required Costs: $19,730.00 Total $400,000.00 Current FY Funding Source: Council Action: [ ] Approved [ ] Approved wi conditions [ ] Denied [ ] Continued to: [X] Operating Attachments: [ ] Other I Budget Acct #:: 01- 3040 - 541.467 ( J None I (a) The City has obtained approximately $200,00.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvements projects. The Bums Road Canal Erosion Control project will minimize erosion and maintenance required in this area, and will improve the aesthetics of the canal embankment. ❑ pclprojectsloo41111oo -4111d\vNCouncil Agenda Cover Memo doc l� u 0 CITY OF PALM BEACH GARDENS MEMORANDUM TO: City Council Date: September 11, 2000 APPROVED: Nabar E. Martinez, City Manager PA FROM: John E. Donahue, P.E., Interim Public Works Director SUBJECT: Burns Road Canal Erosion Control The Public Works Department is requesting City Council approval to provide funding for the construction of the Burns Road Canal Erosion Control project. BACKGROUND: The City has obtained approximately $200,000.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvement projects. The project was designed and permitted by the City Engineers. This project will be funded with monies available from Operating Account No. 01 -3040- 541.467. DISCUSSION: The Burns Road Canal Erosion Control project will minimize erosion and maintenance required in this area, and will improve the aesthetics of the canal embankment. RECOMMENDATION: Staff recommends City Council approval of a piggyback bid on D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $19,730.00, which is partially funded (50:50) by an EDA Grant. P:100.4111W"111dMACouncd Agenda Item • C. QJ CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: September 11, 2000 Subject/Agenda Item: Awarding of contract for Holly Drive Canal Closure and Pipe Replacement Recommendation/Motion: Staff recommends City Council approval of piggyback bid from D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $50,700.00, which is partially funded (50:50) by an EDA Grant. Reviewed by: Originating Dept: Costs: $50,700.00 Council Action: Total City Attorney [ I Approved Finance KRp $ 400,000.00 ( ] Approved w /condmcns _6 AGM Current FY [ J Denied Human Res. Other Funding Source: ( ]Continued to: Advertised: NA Date: [X] Operating Attachments: Paper: [X] Not Required [ ] Other I Submitted by:O John E. Donahue, P.E. Affected parties Budget Acct #:: Interim Public Works Director [ ] Notified 01- 3040 - 541.467 [ ] None Approved by: Nabar E. Martinez [X] Not required City Manager BACKGROUND: The City has obtained approximately $200,00.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvements projects. The Holly Drive Canal Closure and Pipe Replacement project will improve water quality benefit, minimize erosion and maintenance required in this area, and will improve the anesthetics of the area. 11PcTrojectsW 411 I kM4111 elvACouncil Agenda Cover Memo.doc • CITY OF PALM BEACH GARDENS MEMORANDUM TO: City Council Date: September 11, 2000 APPROVED: Nabar E. Martinez, City Manager# FROM: John E. Donahue, P.E., Interim Public Works Director cW- (3 SUBJECT: Holly Drive Canal Closure and The Public Works Department is requesting City Council approval to provide funding for the construction of the Holly Drive Canal Closure and Pipe Replacement project. BACKGROUND: The City has obtained approximately $200,000.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvement projects. The project was designed and permitted by the City Engineers. This project will be funded with monies available from Operating Account No. 01 -3040- 541.467. DISCUSSION: The Holly Drive Canal Closure and Pipe Replacement project will improve water quality, minimize erosion and maintenance required in this area, and will improve the aesthetics of the area. RECOMMENDATION: Staff recommends City Council approval of a piggyback bid on D. S. Eakins Construction Corporation's Palm Beach County contract for the amount of $50,700.00, which is partially funded (50:50) by an EDA Grant. RUM-411 1V00.4111e*AC.ound Agenda Gem 51 ' CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: 9/21/00 Date Prepared: 8/23/00 Subject/Agenda Item: Crime View Version 2.0 /Crime Analysis Software Package Recommendation/Motion: Staff recommends purchase of the Omega Group Software Crime Analysis package by piggy backing off the Temple Police Department's RFP #20 -06 -00 procured on May 17, 2000. Reviewed by: Originating Dept.: Police Costs: $ 19,995.00 Council Action: City Attornv Total [ ] Approved Finance $ 0 Current FY [ ] Approved w/ conditions ACM [ ] Denied Advertised: Human Res. Funding Source: [ ] Continued to: Other Date: [ X ] General Fund Attachments: Paper: [ ] Other 1 Letter — The Omega Group [ x ] Not Required Affected parties [ ] Notified Budget Acct. #: 01- 0220 - 512.3150 1 Letter- Vision Air [ ] None bmitted by ' for Approved by: City Manager [ X ] Not required BACKGROUND: We are proposing purchase of the crime analysis software to provide the necessary mechanism for exporting crime data from the VisionAir Computer Aided Dispatch (CAD) and Records Management Systems (RMS) and to interface with a geographic information system in order to perform queries, trend analysis and provide meaningful, understandable reports for both internal and external use. DISCUSSION: The proposed crime analysis software system is compatible with our present software system, VisionAir and the City's Geographic Information Systems (GIS) desktop software ESRI's ArcView presently being used by Planning and Zoning. Crime View is the only manufacture authorized ArcView extension for crime analysis that will interface with the city's Geographic Information Systems (GIS) Software; also, Vision Air is not aligned with any other crime analysis software product at this time. 0 The administrative, project management and programming staffs of Vision Air and The . Omega Group have worked closely to provide their clients with the most comprehensive and customized crime - mapping application available. Crime View includes a number of query, report and mapping features that will help expand our current crime analysis efforts. The maps and custom reports generated by Crime View can be used for external public requests to provide clear, easily understood representations of the crime data to enhance public relations. RECOMMENDATION: Staff recommends purchase of Crime View 2.0 from The Omega Group, the developer and manufacturer of the software for $19,995.00. It is recommended the city piggy back off the RFP of Temple Police Department, Texas, which was procured on May 17, 2000. RFP # 20- 06 -00. • • • � O OMEGA GROUP r� • August 17, 2000 Leah Wells Palm Beach Garden Police Department 10500 N. Military Trail Palm Beach Garden, FL 33410 Dear Leah: Me leader in providing innovative US solutions to public sake and educalm agencies. 12707 High Bluff Drive, Suite 120 • San Diego, CA 92130 -2035 Phone. 858.481.3119 • fax. 858.481.9051 E -mail. mail@theomegagroup.com • Web. www.Meomegagroup.com The Omega Group would like to inform you of its ongoing business and marketing relationship with VisionAIR. The two companies have been working on projects together for the past two years and signed a formal business agreement one year ago. We have worked together to install CrimeView® at over 20 law enforcement agencies around the country. CrimeView® has been VisionAlWs choice in crime analysis mapping software to interface with its RMS and CAD systems. The Omega Group has worked closely with VisionAIR staff on all levels of a project.. The administrative, project management and programming staffs have worked closely to provide the clients with the most comprehensive and customized crime mapping application. The Omega Group looks forward to continuing our work with VisionAIR to create a CrimeViewo application for the Palm Beach Garden Police Department. Please feel free to contact us with any questions you may have. Sincerely, Beth Seh Business Manager betli@theomegagroup.com 08/21/2000 17:3:3 1' M C7 • /'L /5 /b4WJ:e August 18, 2000 7DWHK I J V 1JILJN i 1 o 1 R` Ms. Leah Wells Crime Analyst Palm Beach Garden Police Department 10500 Y. Military Trail Palm Beach Garden, FL 33410 Dear Ms. Wells: Per our discussion regarding crime analysis software, this letter is to advise you that VisionAIR recommends the use of CrimeViewo software from The Omega Group. VisionAIR and The Omega Group have worked to install the products together in over 20 law enfcreement agencies. We have been aligned with a formal business agreement for over a year. VisionAIR is not aligned with any other analysis tools at this time and CrimeView® is the only crime analysis software product that is interfaced to the VisionAIR Records Management System. CrimeView® by The Omega Group is a leading product in crime analysis reporting tools. VisionAIR reconuuends that you use CrimeViewo as it connects with the VisionAIR Records Management System database to provide analysis and reports that will greatly assist Palm Beach Gardens Police Department in tracking, reporting and solving crimes. VisionAM looks forward to working with The Omega Group and the Police Department to implement the CrimeView® software tools. If you need any further clarification or assistance please contact me at anytime at 727- 480 -4455. Sincerel.r, Kent Swart Senior Account Executive Kent-;d .VisionAIR,com PO Box g000 * 5501 B0- =bados Blvd. o Castle Hayne, NC 28429 800-882 -2108 o 910 -602 -6190 • "ww.vfslonalucom PAGE 02/02 • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 09/11/00 Meeting Date: 09/21/00 Subject/Agenda Item Extend life insurance contract Recommendation /Motion: Staff recommends extending the life insurance contract with Sun Life of Canada to September 30, 2002. Reviewed by: Originating Dept.: Costs: $ 30,000 Council Action: (Total) City Attorne6j;;-1 Finance [ ] Approved Finance $ 30,000 [ ] Approved w/ Current FY conditions ACM [ ] Denied Other Funding Source: [ ] Continued to: Advertised: Date: [ ] Operating Attachments: Paper: [X ] Not Required [ ] Other Memorandum Submitted by. Kent R. Olson mo Department Director Affected parties [ ] Notified Budget Acct. #: ( ] None Approved by: City Manager X Not [ ] required BACKGROUND: See attached memorandum. CITY OF PALM BEACH GARDENS AN 82 MEMORANDUM TO: Mayor and City Council DATE: September 11, 2000 APPROVED: Nabar E. Martinez, City Manager P. e, FROM: Kent R. Olson, Finance Director KRv SUBJECT: Extension of Life Insurance Contract BACKGROUND The City of Palm Beach Gardens received an extremely competitive rate from Sun Life of Canada for our group life insurance in 1997. This rate was guaranteed for a two year period. In 1999, we extended our contract with Sun Life for an additional year at that same rate of $.18 per thousand dollars of coverage, which continues to be the lowest offered in the market. 0 DISCUSSION Our life insurance carrier, Sun Life of Canada, has offered to extend its current rate from its winning bid for an additional two year period. Kurt Gehring, our health and life insurance agent, has checked the market and has confirmed that Sun Life's current rate ($.18 per thousand of coverage) remains the lowest available. I recommend we extend the contract one last time with Sun Life of Canada for a two year period beginning October 1, 2000. RECOMMENDATION Staff recommends extending our life insurance contract with Sun Life of Canada through September 30, 2002. is • • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: September 21, 2000 Date Prepared: September 11, 2000 SUBJECT /AGENDA ITEM: Consideration of approval of Resolution 68, 2000, authorizing the Mayor and City Clerk to execute .an Agreement for the Subordination of Utility Interests with Seacoast Utility Authority. RECOMMENDATION: Approval of Resolution 68, 2000 Reviewed by: City Attorney Submitted by: City Attorney Approved by: City Manager Explanation: Originating Dept: City Attorney Advertised: Date: Paper: [ X] Not Required Affected parties: [ ] Notified [ X] Not Required Costs: Not Applicable Funding Source Not applicable Council Action: [ ] Approved [ ] Approved with conditions [ ] Denied [ ] Continued to: Attachments: Resolution 68,2000 Subordination Agrement Execution of this Agreement is required due to the widening of Burns Road and the impact on Seacoast facilities located within the acquired right -of -way. Seacoast agrees to subordinate its interests in the property to the interests of the City; however, if Seacoast is required to relocate its facilities, the City will be required to pay all costs incurred in connection with such relocation. This is a standard agreement utilized by government agencies throughout the State. • RESOLUTION 68, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR THE SUBORDINATION OF UTILITY INTERESTS WITH SEACOAST UTILITY AUTHORITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Seacoast Utility Authority possesses easements across certain properties that the City seeks to acquire through eminent domain in connection with the widening of Burns Road; and WHEREAS, the City's acquisition of the properties will require Seacoast to relocate its facilities at the City's expense or allow the facilities to remain on the subordinated property; and WHEREAS, the City and Seacoast have entered into an agreement, to be recorded in the public records, formally subordinating Seacoast's interests and setting forth the duties and responsibilities of each party with respect to Seacoast's facilities located within right -of -way acquired by the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA THAT: Section 1. The City Council hereby authorizes the Mayor and City Clerk to execute a Subordination of Utility Interests with Seacoast Utility Authority. A copy of this agreement is attached hereto as Exhibit "A" and incorporated herein by this reference. Section 2. This Resolution shall become effective immediately upon adoption. RESOLVED AND ADOPTED THIS DAY OF ATTESTED BY: CITY CLERK 51 , 2000. MAYOR JOSEPH R. RUSSO APPROVED AS TO FORM AND LEGAL SUFFICIENCY: CITY ATTORNEY 0 • VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR JABLIN COUNCILMAN SABATELLO COUNCILWOMAN FURTADO COUNCILMAN CLARK 5,a • r � �J SUBORDINATION OF UTIUTY INTERESTS CITY OF PALM BEACH GARDENS THIS AGREEMENT, entered into this day of , 2000, by and between CITY OF PALM BEACH GARDENS, (hereinafter "City"), and SEACOAST UTILITY AUTHORITY, whose mailing address is 4200 Hood Road, Palm Beach Gardens, Florida 33410, (hereinafter "Utility"). WTINESSETH: WHEREAS, Utility presently has easements in certain property that has been determined necessary for public purposes; and, WHEREAS, the proposed use of this property will require subordination to City of the interest claimed in said property by the Utility and at the request of City, Utility has agreed, subject to the following conditions, to relocate its facilities from Utility's easement onto public right -of -way, or has agreed to leave its facilities on the subordinated property (hereinafter the "Property"), described in Exhibit "A" attached hereto and made a part hereof. WHEREAS, City is willing to pay to have Utility's facilities relocated as necessary to prevent conflict between the facilities so that the benefits of each may be retained; NOW THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, Utility and City agree as follows: 1. Utility is the owner of the utility easements, as described in Section 2 of the Agreement. 2. Utility hereby subordinates any and all of its interests in that portion of the following easements lying within the Property, to the interest of City, its successors or assigns, through, under, upon, or across the Property; Nature of Encumbrance Recording Information Utility Easement ORB 2611 Page 804 Utility Easement Return To: Utility Easement Bruce Gregg Utility Easement Seacoast Utility Authority 4200 Hood Road Palm Beach Gardens, Fl 33410 • r � �J SUBORDINATION OF UTIUTY INTERESTS CITY OF PALM BEACH GARDENS THIS AGREEMENT, entered into this day of , 2000, by and between CITY OF PALM BEACH GARDENS, (hereinafter "City"), and SEACOAST UTILITY AUTHORITY, whose mailing address is 4200 Hood Road, Palm Beach Gardens, Florida 33410, (hereinafter "Utility"). WTINESSETH: WHEREAS, Utility presently has easements in certain property that has been determined necessary for public purposes; and, WHEREAS, the proposed use of this property will require subordination to City of the interest claimed in said property by the Utility and at the request of City, Utility has agreed, subject to the following conditions, to relocate its facilities from Utility's easement onto public right -of -way, or has agreed to leave its facilities on the subordinated property (hereinafter the "Property"), described in Exhibit "A" attached hereto and made a part hereof. WHEREAS, City is willing to pay to have Utility's facilities relocated as necessary to prevent conflict between the facilities so that the benefits of each may be retained; NOW THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, Utility and City agree as follows: 1. Utility is the owner of the utility easements, as described in Section 2 of the Agreement. 2. Utility hereby subordinates any and all of its interests in that portion of the following easements lying within the Property, to the interest of City, its successors or assigns, through, under, upon, or across the Property; Nature of Encumbrance Recording Information Utility Easement ORB 2611 Page 804 Utility Easement ORB 5880 Page 1764 Utility Easement ORB 7456 Page 895 Utility Easement ORB 7507 Page 1796 (all being recorded in the Public Records of Palm Beach County, Florida) 1 • 3. Utility shall have the right to construct, operate, maintain, improve, add to, upgrade, remove and relocate facilities on, within, and upon all the Property in accordance with City's current minimum standards for such facilities as of the date of such construction. Any new construction or relocation of facilities within the Property will be subject to prior approval by City. Should City fail to approve any new construction or relocation of facilities by Utility or hereafter require Utility to alter, adjust, or relocate its facilities from within the Property, City hereby agrees to pay Utility's reasonable cost of any required alteration, adjustment, or relocation, caused by City's actions, including the cost of acquiring necessary easements. 4. Utility shall have a reasonable right to enter upon the Property for the purposes outlined in Section 3 above, including the right to trim such trees, brush, and growth which might endanger or interfere with the operation and safety of Utility's facilities. City agrees to repair any damage to utility's facilities caused by City. Subject to the provisions of Section 768.28, Florida Statutes, and without waiving City's sovereign immunity protection, City agrees to indemnify Utility against any loss or damage resulting from City exercising its rights with respect to the subject property to the extent permitted by law. 5. Utility agrees to repair any damages to City's facilities by Utility and, to the extent permitted by law, to indemnify and hold harmless City against any loss or damage resulting from Utility exercising its rights outlined in Sections 3 and 4 above. 6. These terms and conditions shall be attached as an addendum to the permit, if any, required by City for location of facilities of the Property. 7. This agreement is not assignable except to the County of Palm Beach or to the State of Florida for the purposes described herein. [Signature Pages to Follow] 2 • • • IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. WITNESSES Signed, sealed and delivered in our presence as witnesses: Witness Signature Print Name Witness Signature Print Name STATE OF FLORIDA COUNTY OF PALM BEACH CITY OF PALM BEACH GARDENS by its City Council By: Joseph R. Russo, Mayor ATTEST: Carol Gold, CMC, City Clerk (SEAL) The foregoing instrument was acknowledged before me this day of , 2000, by Joseph R. Russo, Mayor and Carol Gold, CMC, City Clerk, both who are personally known to me and who have not taken an oath. 3 Notary Signature Print Name Notary Public - State of Florida Commission No. My Commission Expires: 0 WITNESSES: Signed, sealed and delivered in our presence as witnesses: SEACOAST UTILITY AUTHORITY By: Witness Signature Gail F. Nelson, Chair Print Name ATTEST: Witness Signature Mary Ann Stiles, Clerk (SEAL) Print Name STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this day of , 2000, by Gail F. Nelson and Mary Ann Stiles, Chair and Clerk respectively of Seacoast Utility Authority, who are both personally known to me and who did not take an oath. Notary Signature Print Name Notary Public -State of Florida Commission No: My Commission Expires: XPBGSUBORGSUBORAG.wp:082800 4 n IN n Z 0 �0 U U-1 V) .w Z ++'J IN w PARCEL 105 -1 CURVE DATA 2,1 24.13 SQ.FT. z 2 0.049 ACRES D =1 1'43'02" �' I) a Page: N/A G OFFICIAL RECORDS BOOK 10377, PAGE 496 - o PARENT TRACT I.D. 0 O � S.W. CORNER a ORB 10377 z° ° PG. 496 w � n IN n Z 0 �0 U U-1 V) .w Z ++'J IN w PARCEL 105 -1 CURVE DATA 2,1 24.13 SQ.FT. z 2 0.049 ACRES D =1 1'43'02" �' I) o $ Page: N/A 0 0, OFFICIAL RECORDS BOOK 10377, PAGE 496 - o PARENT TRACT I.D. Computed: JAW 52434207000001050 P CURVE DATA R= 2136.50' D= 10'55'56" L= 407.65" N1 N rn ESMT. 1 FSMT� �� 12.10' N14'04'41'V NORTH — +� R/W I FC�OR.B- URNS- 89.03 P.T. _ o S84' 30� 43 "v'1 P.r. 1241, PG. 259) — - in V S88'43' 16 "E (BASE BEARING) 1 P. 0. C. WEST 1/4 CORNER SECTION 7/42/43 SECTION 7 TOWNSHIP 42 SOUTH RANGE 43 EAST DALM BEACH COUNTY FLORIDA P.O.B. S.E. CORNER 27.68' ORB 10377, PG. 496 S82'46'19 "E ESMT. 3 3.80' /ESMT. 1 S 14'03' 47 "E P.T. _ NORTH R/W 139-55 139.55 B P.C. N83'46-15-W RNS W ROAD 0 � N t0 (a C' 3907.06' SOUTH LINE NORTH 1/2 LEGEND SECTION 7 R/W = RIGHT-OF-WAY P.O.0 = POINT OF COMMENCEMENT P.O.B. = POINT OF BEGINNING P.C. = POINT OF CURVATURE P.T. = POINT OF TANGENCY O.R.B. = OFFICIAL RECORDS BOOK R = RADIUS . D= CENTRAL ANGLE L = LENGTH RAD.BRG. - RADIAL BEARING C/L = CENTERLINE EASEMENT NO. 1 CENTERLINE 10' FLORIDA POWER & LIGHT EASEMENT O.R.B. 3035, PG. 0365 EASEMENT NO. 2 CENTERLINE 10' FLORIDA POWER & LIGHT EASEMENT O.R.B. 4481, PG. 581 EASEMENT NO. 3 12' WIDTH PALM BEACH COUNTY UTILITIES EASEMENT O.R.B: 2611, PG. 804 ESMT. = EASEMENT EXHIBIT "A ". Page 1 of 4 CD 2000 LBFH Inc. SURVEYOR AND MAPPER'S SIGNATURE- 1. UNLESS IT BEARS THE SIGNATURE AND ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER, THIS MAP /REPORT IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT VALID. 2. NO SEARCH OF THE PUBLIC RECORDS HAS BEEN MADE BY THIS OFFICE. THIS IS NOT A SURVEY PROJECT NAME: BURNS ROAD WIDENING EAST PHASE N A. WILSON, PROFESSIONAL SURVEYOR do MAPPER ATE OF FLORIDA NO. 5157 CURVE DATA +o R= 1003.91 N I:U D =1 1'43'02" �' I) L= 205.30' in V S88'43' 16 "E (BASE BEARING) 1 P. 0. C. WEST 1/4 CORNER SECTION 7/42/43 SECTION 7 TOWNSHIP 42 SOUTH RANGE 43 EAST DALM BEACH COUNTY FLORIDA P.O.B. S.E. CORNER 27.68' ORB 10377, PG. 496 S82'46'19 "E ESMT. 3 3.80' /ESMT. 1 S 14'03' 47 "E P.T. _ NORTH R/W 139-55 139.55 B P.C. N83'46-15-W RNS W ROAD 0 � N t0 (a C' 3907.06' SOUTH LINE NORTH 1/2 LEGEND SECTION 7 R/W = RIGHT-OF-WAY P.O.0 = POINT OF COMMENCEMENT P.O.B. = POINT OF BEGINNING P.C. = POINT OF CURVATURE P.T. = POINT OF TANGENCY O.R.B. = OFFICIAL RECORDS BOOK R = RADIUS . D= CENTRAL ANGLE L = LENGTH RAD.BRG. - RADIAL BEARING C/L = CENTERLINE EASEMENT NO. 1 CENTERLINE 10' FLORIDA POWER & LIGHT EASEMENT O.R.B. 3035, PG. 0365 EASEMENT NO. 2 CENTERLINE 10' FLORIDA POWER & LIGHT EASEMENT O.R.B. 4481, PG. 581 EASEMENT NO. 3 12' WIDTH PALM BEACH COUNTY UTILITIES EASEMENT O.R.B: 2611, PG. 804 ESMT. = EASEMENT EXHIBIT "A ". Page 1 of 4 CD 2000 LBFH Inc. SURVEYOR AND MAPPER'S SIGNATURE- 1. UNLESS IT BEARS THE SIGNATURE AND ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER, THIS MAP /REPORT IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT VALID. 2. NO SEARCH OF THE PUBLIC RECORDS HAS BEEN MADE BY THIS OFFICE. THIS IS NOT A SURVEY PROJECT NAME: BURNS ROAD WIDENING EAST PHASE N A. WILSON, PROFESSIONAL SURVEYOR do MAPPER ATE OF FLORIDA NO. 5157 7/12/2000, ADD EASEMENT 3, BY: TEP CONSULTING CIVIL ENGINEERS. Scale: 1 "= 100' REVISIONS: 6/28/2000, REV. BOUNDARY, BY: TEP /JAW �SU RVEYORS do MAPPERS "P trrtnrs e For Results. Sheet 1 Of 2 Field Book: N/A Page: N/A Field: N/A C. Valve By Design" 3550 S.W. Corporate Parkway, Palm City. Florida 34990 (561) 286 -3883 Fax: (561) 286 =3925 BPR do FBPE License No: 959 www.lb(h.com Computed: JAW Date 06/06/2000 FILE NO. t No. P- 105.DW ANIC -4107 Checked: OHD DESCRIPTION A PARCEL OF LAND LYING IN THE NORTH ONE -HALF OF SECTION 7, TOWNSHIP 42 SOUTH, RANGE 43 EAST, PALM BEACH COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCE AT THE WEST ONE- QUARTER CORNER OF SAID SECTION 7, THENCE SOUTH 88'43'16" EAST ALONG THE SOUTH LINE OF THE AFORESAID NORTH ONE -HALF, A DISTANCE OF 3907.06 FEET; THENCE NORTH 01'16'44" EAST, PERPENDICULAR TO THE PRECEDING COURSE, A DISTANCE OF 163.20 FEET TO A POINT ON THE NORTH RIGHT -OF -WAY LINE OF BURNS ROAD, AS DESCRIBED IN OFFICIAL RECORDS BOOK (ORB) 1241, PAGE 259 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, SAID POINT BEING ALSO THE SOUTHEAST CORNER OF THAT PARCEL OF LAND DESCRIBED IN ORB 10377, PAGE 496 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA AND THE POINT OF BEGINNING; THENCE NORTH 83'46'15" WEST ALONG SAID NORTH RIGHT -OF -WAY LINE, A DISTANCE OF 139.55 FEET TO THE POINT OF CURVATURE OF A CURVE TO THE LEFT IN SAID LINE, SAID CURVE BEING CONCAVE TO THE SOUTHWEST, HAVING A RADIUS OF 1003.91 FEET AND A CENTRAL ANGLE OF 11'43'02 "; THENCE WESTERLY ALONG THE ARC OF SAID CURVE, A DISTANCE OF 205.30 FEET TO THE POINT OF TANGENCY OF SAID CURVE; THENCE SOUTH 84'30'43" WEST, CONTINUING ALONG SAID RIGHT -OF -WAY, A DISTANCE OF 89.03 FEET TO THE SOUTHWEST CORNER OF SAID PARCEL DESCRIBED IN ORB 10377, PG. 496; THENCE, DEPARTING SAID RIGHT -OF -WAY LINE, BEAR NORTH 14'04'41 " WEST ALONG THE WEST LINE OF SAID PARCEL, A DISTANCE OF 12.10 FEET TO THE INTERSECTION WITH THE ARC OF A NON- TANGENT CURVE (FROM WHICH A RADIAL LINE BEARS SOUTH 03'42'15" EAST); SAID CURVE BEING CONCAVE TO THE SOUTHWEST, HAVING A RADIUS OF 2136.50 FEET AND A CENTRAL ANGLE OF 10'55'56'; THENCE EASTERLY ALONG THE ARC OF SAID CURVE, A DISTANCE OF 407.65 FEET TO THE POINT OF TANGENCY OF SAID CURVE; THENCE SOUTH 82'46'19" EAST, A DISTANCE OF 27.68 FEET TO THE INTERSECTION WITH THE EAST LINE OF THE AFORESAID PARCEL DESCRIBED IN ORB 10377, PG. 496; THENCE SOUTH 14'03'47" EAST ALONG SAID EAST LINE, A DISTANCE OF 3.80 FEET TO THE POINT OF BEGINNING. PARCEL CONTAINING 2124.13 SQUARE FEET, MORE OR LESS. NOTES THIS DRAWING DOES NOT REPRESENT A SURVEY. THE SOUTH LINE OF THE NORTH 1/2 OF SECTION 7, TOWNSHIP 42 SOUTH, RANGE 43 EAST, IS TAKEN TO BEAR SOUTH 88'43'16" EAST AND ALL OTHER BEARINGS SHOWN HEREON ARE RELATIVE THERETO. EXHIBIT "A " Page 2 of 4 D2000 LBFH Inc. PROJECT NAME: BURNS ROAD WIDENING THIS IS NOT A SURVEY EAST PHASE 9 7/12/2000, ADO EASEMENT 3, BY: TEP 1bFP CONSULTING CIVIL ENGINEERS. SU RVEYORS do MAPPERS "Plartners For Results. C. Value By Design' 3550 S.W. Corporate Parkway, Palm City, Florida 34990 (561) 286 -3883 Fox: (561) 286 -3925 13PR do FBPE License No: 959 www.lbfh.com Scale: N/A REVISIONS: 6/28/2000, REV. BOUNDARY, BY: TEP /JAW Sheet 2 Of 2 Field Book: ICI /A Page: N/A Field: N/A Computed: JAW Date 0606/2000 / FILE NO. ct No. P— 105.D , 1 0 -4107 Checked: OHD I N01'33'23 "E 25.00' P.O.B. EAST –WEST 1/4 SECTION LINE N.E. CORNER --- O.R.B. 8291, PG. 1596 I RIGHT –OF –WAY WIDTH VARIES B_ U_RN_S ROAD— _ BEARING BASE 588'29'38 "E r SOUTH RIGHT -OF -WAY S88'29'38 "E 609.07' euRNS ROAD N88'29'38 "W 609 10' J N 00 m I� 0 10 z N I� NN ILj w z w J to W N I W I I O.R.B.5880, PG.1764 C14 i i UTILITY EASEMENT PROPOSED SO 1'30'22"W 10'- - �� RIGHT -OF -WAY LINE 25.00 O.R_B.7456, PG.695 UTILITY EASEMENT I I I �I O.R.B.7507, PG.1796" j I PARCELS 505 -1 UTILITY EASEMENT & 505.1 -1 III 5,227.9 S.F., 0.35± ACRES Ala x t2 f-i a W O OFFICIAL RECORDS (L BOOK 8291, PAGE 1596 - m W SCALE: PARENT TRACT I.D. 52424.212000005050 � 0 1 "= 100' & w I.D. 5242421200000505.1 0I 61 }- tn W W 0 3 z� SECTION 12 TOWNSHIP 42, SOUTH (n RANGE 42 EAST W PALM BEACH COUNTY, FLORIDA I LEGEND: O.R.B.= OFFICIAL RECORDS BOOK PG.= PAGE S.F.= SQUARE FEET EXHIBIT "A" Page 3 of 4 2000 LBFH Inc. THIS IS NOT A SURVEY SURVEYOR AND MAPPER'S SIGNATURE PROJECT NAME: . UNLESS IT BEARS THE SIGNATURE AND ORIGINAL RAISED SEAL OF A FLORIDA BURNS ROAD WIDENING .ICENSED SURVEYOR AND MAPPER, THIS MAP /REPORT IS FOR INFORMATIONAL 'URPOSES ONLY AND IS NOT VALID. WEST PHASE !. NO SEARCH OF THE PUBLIC RECORDS HAS BEEN MADE BY THIS OFFICE. W EA. WILSON. PROFESSIONAL SURVEYOR & MAPPER OF FLORIDA NO. 5157 bf 1p CONSULTING CIVIL ENGINEERS, SURVEYORS & MAPPERS "Partners For Results. C Value By Design" $550 S.W. Corporate Parkway. Palm City. Florida 34990 (561) 286 -3883 Fox: (561) 286 -3925 BPR & FBPE License No: 959 www.ibfh.com Scole:l •'= 100' Sheet j Of 2 Computed: TEP Checked: JAW 6/28/2000, ADDED METES & BOUNDS DESC., BY: JAV• REVISIONS: 4/26/2000, CORRECT TYPO'S, BY: TEP . Field Book: N/A Page: N/A Field: N/A Date FILE NO. t No. 4/21/2000 P- 505.Dw ' -4107 SURVEYOR'S NOTES: I. THE EXISTING RIGHT OF WAY AS DETERMINED FOR THE PORTION OF BURNS ROADS FROM J ITARY TRAIL TO RIVERSIDE DRIVE INTERPRETED FROM: RIGHT OF WAY MAPS FOR INTERSTATE 95, MILITARY TRAIL 3) PALM BEACH COUNTY SURVEY DEPARTMENT'S TOWNSHIP AND RANGE SURVEY CONTROL MAPS �) EXISTING RECORDED INSTRUMENTS FOR PARCELS AND EASEMENTS COMPILED FROM A SEARCH OF THE PUBLIC RECORDS PERFORMED BY SOUTH FLORIDA TITLE SERVICES, INC., 215 EAST OCEAN 3LVD., STUART, FLORIDA. THE SEARCH WAS DOCUMENTED WITH AN EFFECTIVE DATE OF MARCH 28, 2000 AT 5:00 P.M. 2. THE BEARING BASE FOR THE LEGAL DESCRIPTION AND SKETCH AS SHOWN HEREON IS REFERENCED TO THE EAST —WEST QUARTER SECTION LINE OF SECTION 12, TOWNSHIP 42 SOUTH, RANGE 42 EAST, SAID LINE IS ASSUMED TO BEAR SOUTH 88' 29'38" EAST AND ALL OTHER BEARINGS ARE RELATIVE THERETO. 3. THE INTENT .OF THIS LEGAL DESCRIPTION AND SKETCH IS TO DESCRIBE A STRIP OF LAND BEING 25.00 FEET IN WIDTH, PARALLEL WITH AND CONTIGUOUS TO THE EXISTING RIGHT OF WAY OF BURNS ROAD. PARCEL 505-1 & 505.1 -1 DESCRIPTION A PARCEL OF LAND LYING IN SECTION 12, TOWNSHIP 42 SOUTH, RANGE 42 EAST, PALM BEACH COUNTY, FLORIDA, BEING THE NORTH 25.00 FEET OF THAT PARCEL OF LAND DESCRIBED IN FFICIAL RECORDS BOOK (ORB) 8291, PAGE 1596, PUBLIC RECORDS OF PALM BEACH COUNTY, RIDA AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID PARCEL OF LAND DESCRIBED IN ORB 8291, PG. 1596, BEING A POINT ON THE SOUTH RIGHT —OF —WAY LINE OF BURNS ROAD (WIDTH VARIES), THENCE SOUTH 00'30'22" WEST ALONG THE EAST LINE OF SAID PARCEL A DISTANCE OF 25.00 FEET; THENCE, DEPARTING SAID EAST LINE, BEAR NORTH 88'29'38" WEST ALONG A LINE PARALLEL WITH AND 25.00 FEET SOUTH OF (AS MEASURED AT RIGHT ANGLES TO) THE AFORESAID SOUTH RIGHT —OF —WAY LINE OF BURNS ROAD, A DISTANCE OF 609.10 FEET TO THE INTERSECTION WITH THE WEST LINE OF SAID PARCEL DESCRIBED IN ORB 8291, PG. 1596, BEING THE WEST LINE OF THE EAST % OF THE S.E. 1/4 OF THE AFORESAID SECTION 12; THENCE, DEPARTING SAID PARALLEL LINE, BEAR NORTH 01'33'23 EAST ALONG SAID WEST LINE, A DISTANCE OF 25.00 FEET TO THE NORTHWEST CORNER OF SAID PARCEL; THENCE DEPARTING SAID WEST LINE, BEAR SOUTH 88'29'38" EAST ALONG THE AFORESAID SOUTH RIGHT —OF —WAY LINE OF BURNS ROAD, A DISTANCE OF 609.07 FEET TO THE POINT OF BEGINNING. PARCEL CONTAINING 15,227.9 SQUARE FEET, MORE OR LESS. EXHIBIT "A" Page 4 of 4 CD 2000 LBFH Inc. PROJECT NAME: BURNS ROAD WIDENING THIS IS NOT A SURVEY WEST PHASE 6/28/2000, ADDED METES & BOUNDS DESC., BY: JAS CONSULTING CIVIL ENGINEERS. CONSULTING Scale: N/A REVISIONS: Lbf SURVEYORS & MAPPERS "Partners For Results. Sheet 2 Of 2 Field Book: N/A Page: N/A Field: N/A Value By Design" 3550 S.W. Corporate Parkway. Palm City. Florida 34990 Computed: jEP Date FILE NO. ct No. (561) 286 -3883 Fox: (561) 286 -3925 Checked: OHD 4 21 2000 / / P- 505.DW 0-4107 8PR & FSPE License No: 959 www.lbfh.com • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 09/11/00 Meeting Date: 09/21/00 �J • Subject/Agenda Item Resolution 81, 2000, Consideration of Approval of Disposal of Assets Recommendation /Motion: Staff recommends approval of Resolution 81, 2000, authorizing the disposal of assets. Reviewed by: Originating Dept.: Costs: $ 0 Council Action: (Total) City Attorne Finance ( ] Approved Finance $ 0 [ ] Approved wl Current FY conditions [ ] Denied ACM Funding Source: [ ] Continued to: Advertised: Other Attachments: Date: [ ] Operating Paper: [X ] Not Required [ ] Other Memorandum Submitted by: DA Kent R. Olson Kr\V Department Director Affected parties [ ] Notified Budget Acct. #: [ ] None Approved by: City Manager [ X ] Not required BACKGROUND: See attached memorandum. CITY OF PALM BEACH GARDENS MEMORANDUM TO: Mayor and City Council DATE: September 11, 2000 APPROVED: Nabar E. Martinez, City Manager /)X FROM: Kent R. Olson, Finance Director KAO SUBJECT: Resolution 81, 2000, Disposal of Assets BACKGROUND Each year, the City disposes of property that is no longer of use to the City. Property which is still usable or has value is sold at the annual auction. DISCUSSION In preparation for the annual auction, the City must first declare the property as surplus property. The departments in the City have a chance to review the list before a resolution is prepared to dispose of it in case another department may be able to use the item. A resolution is then prepared for the remaining property which will then be sold at auction. The list of assets to be disposed of is attached to Resolution 81, 2000. RECOMMENDATION I recommend that the City approve Resolution 81, 2000, authorizing the disposal of assets. ! RESOLUTION 81, 2000 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR APPROVAL OF A DECLARATION OF SURPLUS ASSETS; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Palm Beach Gardens, Florida, has declared certain equipment as surplus assets, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. The City Council of the City of Palm Beach Gardens, Florida, hereby approves a Declaration of Surplus Assets for items set forth on Exhibit "A" attached hereto. SECTION 2. This Resolution shall be effective upon adoption INTRODUCED, PASSED AND ADOPTED THIS DAY OF SEPTEMBER, 2000. ATTEST: CAROL GOLD, CMC, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR JABLIN COUNCIL MEMBER CLARK COUNCIL MEMBER FURTADO COUNCIL MEMBER SABATELLO MAYOR JOSEPH R. RUSSO APPROVED AS TO LEGAL FORM AND SUFFICIENCY: LEONARD RUBIN, CITY ATTORNEY AYE NAY ABSENT r� L_J City of Palm Beach Gardens Page 1 Disposal List 2000 Asset # Description 100 POLICE SOFTWARE 102 150 FT' 10 FT' 9 GUAGE 104 CITY HALL 118 CHAIN LINK FENCE & GATES 121 BALLFIELD BACKSTOPS (3) 122 BALLFIELD BACKSTOP 139 COPIER 174 MULTIPLEXOR 175 MULTIPLEXOR 187 DUEL AXEL 201 ACCORDIAN PARTITION 202 EMS REPORTING SOFTWARE 204 INSTALL COMPARTMENT 205 MULTIPLEXOR 206 MULTIPLEXOR 215 ALARM BILLING 255 FENCE 285 14 MODULAR OFFICES 340 INSTALL COMPARTMENT 342 KEYLESS ENTRY 343 EXTEND BUMPER 344 PEDESTAL MOUNT 345 SIREN AND BUMPER 360 RADIO 378 RADIO 512 MULTIPLEXOR 513 MULTIPLEXOR 518 COMPUTER 664 RENOVATIONS TO MODULAR 753 TYPEWRITER 852 KILN 907 PORTABLE RADIO 1166 TAPE TRANSCRIBER 1243 WEIGHT LIFTING MACHINE 1558 ACOUSTICAL PRINTER COVER 1882 BULK TAPE ERASER 1992 COMPUTER 2010 MULTI FORMAT ENCODER 2156 20 CHANNEL MOBIL RADIO 2173 RADIO SYSTEM 2180 CELLULAR PORT'S TELEPHON 2181 CELLULAR PORT'S TELEPHON 2221 COMPUTER 2228 TERMINAL & KEYBOARD 2229 TERMINAL & KEYBOARD 2230 TERMINAL & KEYBOARD 2231 TERMINAL & KEYBOARD Page 1 • City of Palm Beach Gardens Disposal List 2000 Asset # Description 2350 PRINTER 2368 TERMINAL & KEYBOARD 2369 TERMINAL & KEYBOARD 2380 CLERK INDEX SOFTWARE 2381 PRINTER 2409 VM706 6:1 VHS LOW LIGHT 2452 ROTARY POWER DECK 2453 TURF TRUCK 2454 TRIPLEX REEL 2483 GREENSMOWER -8 2501 TYPEWRITER 2503 P -LAN 2504 MULTIPLEXOR 2505 MULTIPLEXOR 2506 MULTIPLEXOR 2507 MULTIPLEXOR 2547 SIDE/SIDE REFRIGERATOR 2556 2.5 WATT 800MHZ RADIO 2559 PRINTER 2584 SHREDDER 2585 10 CHANNEL REC /REP 2586 PLAYBACK RECORDER 2631 1987 GOLF CART 2641 GAS POWERED CLUB CAR 2661 P -LAN 2662 P -LAN 2700 FAX MACHINE 2769 COMPUTER 2770 COMPUTER 2771 TERMINAL & KEYBOARD 2772 TERMINAL & KEYBOARD 2778 COMPUTER 2792 COPIER 2861 COMPUTER 2866 TERMINAL & KEYBOARD 2867 TERMINAL & KEYBOARD 2878 DESKTOP PUBLISHING PROG 2908 SMART UPS /DICTAPHONE SY 2919 20 -BIN STAPLING SORTER 2920 COPIER 2929 PRINTER 2974 COMPUTER 3025 COMPUTER 3038 COMPUTER 3091 GARAGE DOOR • 3113 COMPUTER 3114 COMPUTER Page 2 • • El City of Palm Beach Gardens Disposal List 2000 Asset # Description 3115 COMPUTER 3153 COMPUTER 3307 COPIER 3348 4MM TAPE DRIVE 3360 COLOR TERMINAL 3384 COLOR TERMINAL 3867 COMPUTER 3943 COMPUTER 8804 1988 Chevy Caprice 8901 1989 Chevy Celeb 8903 1989 Toyota P/U 9006 1990 Chevy Caprice 9407 1994 Harley 9410 1994 Chevy Caprice 9603 1996 Chevy Caprice 9617 1996 Chevy Caprice 9620 1996 Chevy Caprice 9704 1997 Harley 40 Desks 100 Chairs 4 File Cabinets 10 sets of lockers Miscellaneous computer parts 544 1997 Ford Tractor 620 Walk Behind mower Lesco Ground Driven Reels 36" Howard Price Mower 48" Howard Price Mower Howard Price Mower Line painter Pull behind slicer Vicon Fertilizer spreader 52" Lesco mower Steiner w /blower attachment Massey Ferguson 240 Tractor Blower Echo Blower Home Lite Weedeater Home Lite Weedeater Green machine weedeater Echo weedeater Shindawa weedeater Mott Mower Fuel Tank Smithco Drag Cushman Aerator Pole Pounder lGlBL5168JR163307 3G 1 AW 51 W4KS521939 JT4RN81 ROK5041397 lGlBL5474LA129256 1HDlEDL13RY114878 1 G1 BL52WXRR184590 1G1 BL52W5TR148197 1 G1 BL52W5TR175075 1 G 1 BL52W 2TR 176412 1HDlFJLlXVY618995 Page 3 0 Asset # Description Verticut hopper Rotor tiller Cushman truckster Onger bit Black fencing Green fencing Galvanized fencing • 17J City of Palm Beach Gardens Disposal List 2000 Page 4 • • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: September 21, 2000 Date Prepared: September 11, 2000 SUBJECT /AGENDA ITEM: Consideration of approval of Resolution 82, 2000, providing for the reappointment of the law firm of Watterson, Hyland & Klett, P.A. to serve as City Attorney and authorizing the Mayor and City Clerk to execute an Agreement for Legal Services with the law firm. RECOMMENDATION: Approval of Resolution 82, 2000 Reviewed by: Originating Dept: Costs: Council Action: City Attorney City Attorney Not Applicable [ ] Approved [ ] Approved with conditions Funding Source: [ ] Denied [ ] Continued to: Advertised: Submitted by: Date: Not applicable City Attorney Paper: [ X] Not Required Attachments: Approved by: City Manager Affected parties: Resolution 82,2000 Agreement for Legal [ ] Notified Services [ X] Not Required 0 RESOLUTION 82, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR THE REAPPOINTMENT OF THE LAW FIRM OF WATTERSON, HYLAND & KLETT, P.A. TO SERVE AS CITY ATTORNEY AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR LEGAL SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, section 6 -2 of the Charterforthe City of Palm Beach Gardens provides that the City Council shall appoint a City Attorney and determine the compensation and benefits for said officer; and WHEREAS, the City Charter authorizes the appointment of a law firm to serve as City Attorney; and WHEREAS, the City Council desires to reappoint the law firm of Watterson, Hyland & Klett, P.A. to serve as City Attorney and to execute an agreement with the law firm setting for the compensation and benefits to be received by the City Attorney. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA THAT: Section 1. The City ouncil hereby reappoints the law firm of Watterson, Hyland tY Y & Klett, P.A. to serve as City Attorney. Section 2. The City Council hereby authorizes the Mayor and City Clerk to execute an Agreement for Legal Services with the law firm, a copy of which is attached hereto as Exhibit "A" and incorporated herein by reference. Section 3. This Resolution shall become effective immediately upon adoption. RESOLVED AND ADOPTED THIS DAY OF , 2000. ATTESTED BY: CITY CLERK • -1- MAYOR JOSEPH R. RUSSO APPROVED AS TO FORM AND LEGAL SUFFICIENCY: CITY ATTORNEY 0 VOTE: . AYE NAY ABSENT MAYOR RUSSO VICE MAYOR JABLIN COUNCILMAN SABATELLO COUNCILWOMAN FURTADO COUNCILMAN CLARK • • -2- M E M O R A N D U M WATTERSON, HYLAND & KLETT, P.A. To: Honorable Mayor, Vice Mayor and Members of the City Council From: Leonard G. Rubin, City Attorney CF Subject: Renewal of Agreement for Legal Services Date: September 11, 2000 Background: In October 1997, the City entered into a comprehensive three -year agreement with the law firm of Watterson, Hyland & Klett ( "Firm "), whereby the Firm assumed responsibility for the management of all legal services for the City. This agreement expires on September 30, 2000. • The comprehensive legal services management agreement established two types or "tiers" of services and two distinct methods of compensation. The purpose of this arrangement was provide greater accessibility to legal services at a fixed cost, thereby encouraging City officials and staff to seek legal counsel at the earliest opportunity without concern about escalating bills. Tier One Services: The first tier of services, commonly referred to as the "retainer services," provides an exhaustive level of representation intended to advise and assist in the everyday operations of the City. These services include: • representation at all City Council meetings, Planning and Zoning Commission meetings, and Special Master Hearings; • advice and counsel on all ordinances and resolutions proposed for consideration by the City Council; • review of all City Council agenda packets for legal form and content; . advice and counsel on all contracts for products and services and disputes occurring in the normal course of operations; and HON. MAYOR AND CITY COUNCIL PAGE 2 SEPTEMBER 1 1, 2000 • responses and legal opinions for all inquiries from City officials, appointed officials, and City staff for City- related business. The above services are compensated at fixed monthly rate which does not increase regardless of how much work the Firm performs in its role of City Attorney. Tier Two Services: The second tier consists of all legal services not included within the tier one or retainer services. These services include all litigation, in addition to specific assignments and requests not contemplated in the normal course of City operations. These assignments and requests generally come from City officials or the City Manager and must be cleared through the City Manager. Tier two services are billed at an hourly rate, which varies depending upon the experience of the attorney handling the matter. These hourly rates were established in 1997 and are substantially lower than the firm's standard hourly rates. is Developer Pass- Throughs: One additional area of representation is the counsel and assistance provided to Growth Management staff in its review of development applications. If a project requires an increased level of review or legal services, the costs of such services are billed on an hourly basis and "passed through" to the developer by the City. Renewal of Agreement The Firm strongly believes that the method of providing legal services established in 1997 has proved beneficial to the City and has provided increased access to legal counsel without escalating costs. Therefore, the Firm is seeking a renewal of the agreement for an additional three year period. The Firm is aware of the budget constraints facing the City and its struggle to provide first -rate services to an ever - increasing number of residents without a significant tax increase. Consequently, the Firm is not requesting any increase in the $15,400 monthly retainer amount, which represents the bulk of legal services provided to the City, nor is it seeking an increase in the total amount budgeted for legal services. Not only will the fixed • HON. MAYOR AND CITY COUNCIL PAGE 3 SEPTEMBER 1 1, 2000 legal costs remain constant for an additional three years, but the scope of tier one services has been expanded to include automatic attendance at all City Council and Planning and Zoning Commission workshop meetings. The Firm is, however, proposing a number of minor modifications to the agreement, which may be summarized as follows: Hourly rate: • The Firm proposes restructuring the hourly rate for the tier two services. Under the current agreement, the fee structure varies depending on whether the matter arose prior to October 1997 or subsequent to October 1997. Matters arising prior to October 1997 are billed at an hourly rate of up to $175 per hour. The new agreement sets forth a standard fee schedule for all matters based on the experience of the attorney: (1) for attorneys with ten (10) or more years of experience within the legal field involved: $175 per hour; (2) for attorneys with five (5) or more years of experience within the legal field involved: $150 per hour; and (3) for attorneys with less than five (5) years of experience within the legal field involved: $125 per hour. • Based on the foregoing, the hourly rates for much of the legal work performed by the Firm will remain the same. These rates are as much as $150 per hour below the Firm's standard hourly rates. In order to provide for a gradual adjustment, while cognizant of the City's financial constraints, the Firm is proposing that the hourly rate remain constant during the first year of the agreement (as outlined above) and rise five dollars per hour during the second and third years of the agreement. These minor increases will result in hourly rates that are still far less than the firm's standard rates. HON. MAYOR AND CITY COUNCIL PAGE 4 SEPTEMBER 1 1, 2000 Expenses: • The agreement has been clarified to provide that expenses for items such as photocopies, facsimiles, postage, long distance telephone calls and "on- line" legal research are included within cost of the tier one (retainer) services but will be reimbursed for tier two (hourly) services. This change merely clarifies the original intent of the agreement and reflects current practice. Notice Provision: • In order to ensure an orderly transition should either the City or the Firm elect to cancel the agreement for whatever reason, the new agreement provides for a 120 -day notice period, increased from 60 days. This notice period is in conformance with the provisions of other City contracts, such as the City Manager's agreement. Conclusion Because the bulk of the Agreement remains unchanged and the fiscal impact of the proposed changes is minimal, this item has been placed on the consent agenda. Two copies of the proposed agreement, one showing all revisions and the other a clean copy, have been attached to this memorandum. Should any of you have any questions or comments, please contact the Firm and we will address them. The Firm looks forward to building upon its long - standing relationship with the City of Palm Beach Gardens and providing the City with quality legal services for many years to come. Thank you for your continued support and confidence. cc: Nabar E. Martinez, City Manager P: \CPWin\History\000306A \446.23 (scw) (319.055) • • AGREEMENT FOR LEGAL SERVICES FOR THE CITY OF PALM BEACH GARDENS THIS AGREEMENT is made and entered into by the CITY OF PALM BEACH GARDENS, a municipal corporation of the State of Florida, [hereafter "CITY "], and by WATTERSON, HYLAND & KLETT, P.A., a Florida professional association [hereafter "FIRM "]. 1. TERM. This agreement shall commence on the date executed by both parties, and shall be for a term ending on September 30, 20003. 2. DUTIES OF THE FIRM. In accordance with Section 6 -2 of the Charter of the CITY, the FIRM shall be the "City Attorney" and "shall be the chief legal officer of the city responsible for all legal affairs of the city, and shall serve as chief legal adviser to the city council, the city manager, the city's departments, and such boards or committees as are placed in the city attorney's charge by the city council or the city manager." In fulfillment of its responsibilities, the FIRM shall render legal services as follows: (A) Tier I — General Legal Services (1) An attorney employed by the FIRM shall attend and provide legal advice during: a. All regular, and special iuvetila�b -.0 1 ULU t.1Ly %- Vu111i11, an any "workshop" meetings of the City Council W11G11 1GLiLLGJLGU Uy UB, City LyllauIguI 01 a iiiajoiity VL L11G l.i1Ly %- VU11W1. b. All "regular," and "special" and "workshop" meetings of the Planning and Zoning Commission of the CITY. C. All "regular" and "special" meetings of the Code Enforcement EKjaru Special Master of the CITY. d. All other meetings of any board, committee, or task force of the CITY which has been placed in the charge of the FIRM. WATTERSON, HYLAND & KLETr, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL E PHONE: (561) 627-5000 ■ FAX: (56 1 ) 0 Page 2 C. All meetings among administrative staff or departments of the CITY, when requested by the City Manager. (3) An attorney employed by the FIRM shall review for legal form and sufficiency, and revise or redraft as necessary: a. All proposed ordinances, resolutions, contracts, and agreements submitted for adoption or approval by the City Council. b. All proposed matters submitted for consideration, approval, or recommendation by the Planning and Zoning Commission of the CITY. c. All proposed matters submitted for consideration and decision by the Code Enforcement Board Special Master of the CITY. d. Any proposed matters submitted for consideration or recommendation by any board, committee, or task force of the CITY, when requested by the City Manager. e. Any proposed ordinances, resolutions, contracts, or agreements prepared by administrative staff or departments of the CITY, when requested by the City Manager. (4) The responsibility of the FIRM to revise or redraft any proposed ordinances, resolutions, contracts, or agreements submitted for review for legal form and sufficiency shall be limited to documents which initially comply with the standards and guidelines that the FIRM and the CITY shall j ointly establish for the drafting of such ordinances, resolutions, contracts, or agreements. (5) An attorney employed by the FIRM shall research issues and present legal opinions, either orally or in writing, when requested by a majority of the City Council, by the City Manager, or by the head of any Department of the CITY to whom the City Manager has delegated authority to request such research and legal opinions. (6) The FIRM shall represent the CITY in all pre - litigation stages of any matters (7) The FIRM shall monitor and review the work and billings of outside legal counsel who have been selected and retained to work on behalf of the CITY by anyone other than the FIRM, including outside legal counsel selected WATTERSON, HYLAND & KLETT, P.A. 4 1 00 RCA BOULEVARD, PALM BEACH GARDENS, FL E PHONE: (56 1) 627-5000 ■ FAX: (56 1 ) • Page 3 and retained by an insurance carrier that provides legal counsel pursuant to an insurance provision available to the CITY. The FIRM shall provide such advice to the CITY concerning the work and billings of outside legal counsel as may be requested by the City Manager or as may be otherwise appropriate in the judgment of the FIRM. (8) The FIRM shall provide: a monthly report to the CITY concerning the status of any pending litigation involving the CITY and any other matters that may be requested by the City Manager; an annual report to the CITY not later than October 10th of each year summarizing the legal status of the CITY; and such information to the CITY as may reasonably be necessary for the preparation of the annual budget of the CITY. (9) The FIRM shall communicate regularly with the City Manager and CITY staff as may reasonably be necessary to conduct the legal affairs of the CITY, including a weekly meeting with the City Manager, if requested. (B) Tier II — Special Legal Services • (1) An attorney employed by the FIRM shall review for legal form and sufficiency all petitions submitted to the Growth Management Department of the CITY for development orders or amendments, variances, exceptions, or modifications to development orders. Depending on the complexity of such petitions, the cost of these services shall be itemized separately on the FIRM's invoices to enable the CITY to bill the appropriate developer for these services in accordance with city code. (2) An attorney employed by the FIRM shall attend and provide legal advice and representation in all matters and cases in which the City Attorney is designated by law to serve as the City Prosecutor. (3) An attorney employed by the FIRM shall attend and provide legal advice and representation in all legal or administrative law actions in which the CITY is a party or intervenor. (4) The FIRM shall draft original ordinances, resolutions, contracts, or agreements when requested to do so by the City Manager. • (S) The FIRM shall represent the CITY in matters and cases involving the forfeiture of any real or personal property. WATTERSON, HYLAND & KLETT, P.A. 4 1 00 RCA BOULEVARD, PALM BEACH GARDENS, FL ■ PHONE: (56 1) 527 -5000 • FAX: (56 1 ) 0 Page 4 (6) The FIRM shall represent the CITY in matters involving the purchase or sale of real property. ins Tl__ r.T"RX -1 - -11 --- - - - - - - - - - � - - -- - -- -11 1 - - -1 - -« -- - - -1 --i �- -- k/) 1116 1,I -Riv1 JLla11 lllallarco allll VVGIJGG all LGgal una -LLGIJ LG1aLGU LU ally ( L/" 1_______ �Tl__ ____!!_______a_�1___�l__!'�TT�7 ________�_!l._a _1__ -1 1AA17 --- - VV11JG1111JGLi1GG GAGGUWUJ U- ULG 'CI T71" 1 1J11V1 LV %JGLVUGI 1, 177 /, a11L1ILIVILAUL 1U11111111G111 Vl all lUFVLLlnr, a11U L.V1LlJJ1La114,G LGL.JULLGl11G11LJ 111 1,V11JUllLLLVll WLLII ,_ _ _ ___ __, _ __ _ „rr _ __ _ rU,_ _ ,.TTY . The FIRM shall render legal advice and L11G L11 1.�V1111.J111L11L.rG V1ILGGL Vi G x..11 1 g counsel on all special projects outside the ordinary course of CITY operations when such projects are initiated by the City Council or City Manager. (8) The FIRM shall provide such other and additional legal services on behalf of the CITY as may be requested by a majority of the City Council or by the City Manager. 3. EMPLOYMENT & ASSIGNMENT OF ATTORNEYS (A) The FIRM may employ one attorney or several attorneys to perform its responsibilities under this agreement. (B) The FIRM may select and subcontract with another law firm, or with an attorney not employed by the FIRM, to perform its responsibilities under this agreement, provided that the City Manager shall be consulted by the FIRM prior to the execution of any such subcontract. (C) The employment, assignment, and compensation -of any such attorney, attorneys, or other law firm(s) shall be within the sole discretion of the FIRM. (D) The City Council also retains the right under the Charter of the CITY to appoint one or more special counsel to serve as legal advisers to the City Council, City Manager, and departments, officers, and staff of the CITY with respect to specific legal proceedings or matters. However, the compensation due to the FIRM for services set forth in this agreement under Tier I - General Legal Services shall not be reduced or diminished by any such appointment of special counsel. 4. COMPENSATION. (A) For all services set forth in this agreement as Tier I - General Legal Services, the CITY shall pay compensation to the FIRM monthly at the rate of fifteen thousand four hundred dollars ($15,400) per month. WATrERSON, HYLAND & KLE T-, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL N PHONE: (56 1) 627-5000 0 FAX: (56 1 ) 0 Page 5 (B) For all services set forth in this agreement as Tier 2 - Special Legal Services, the CITY shall pay compensation to the FIRM an hourly rate as follows: (1) 1'vl any /11aLLGl exish11g p11V1 LV C'olunienccallent V1 L111J ag'LGG111G11L, �-- -1 - -�� -- -11 ----u - - -- -- 1-� -1- 1 - - - -- - 1- - -� -- -- -� - - -- --- - -- 7-x-1- - - - - -- -- -� - - -� -- -- 111G1uu1116 all 111aLLG1J W111G11 11avG allcauy a11JG11 Vl W111G11 lllay yGL a11JG, 111 ___1__1_ ___L_ Pail, _ ______li _l _____ __�'___ 1___ 1__ W 11„16 vi In Pail, as a vG'oulI v1 a11y aGLlva Uy L11G %..11 1 vi aiiy VlaizlJlvl1 Uy Lll,, l7TT� "-.I 1 L 1,V111111LLLGU IJ11V1 LV U1G GV11LI11G11GG111G11L Vl U11-J, ar1GGI11GI1L, Vl aJ a LGJUIL 01 any appliGaUV111v1 V111FIVylILULIL ul any ajJpHt aL1V111V1 a uGvGjLup111G11L VLUCl 1_' _1_ I'-- 1_ 1_ _ !-ITT'%T 1_ _ _ _ _ Pd- . w111G11 1J FGLLU111r, WIL11 U1G t.11 1 aL L11G GV11L111G11GG111GL1L VI. L1110 arLGG111G11L, alA 1__ ___�_ 1_ _11 1_ _ l_11 ______ hourly IaLG SI1a11 UG Yaid, as LUIIVWJ. �(v'� A u _ �_ _ /__ _ _ __ _ mot_ _ __ [• _ _ _ _ _ _ 1_ a. AG111U1 t1LLV1aeys `111VLG L11a11 J yGa1J GApF-,iiG11L.G -i'm 11 urG Legal 11G1u Of spew 4 -11Ly illvvlvcu). .51 /J /11VUI U. A«oi1ivys (1GJJ Ulall J yGa1J GAyG11G11L,G W1L1u11 U1G 1Ggal !IGLU Vl bFF,%,LaILy uivvlvcuj. .5125 /11VuL l�. P7� 1___1__ mncn____- alalGgalJ. .5 / J /11VU1 2 r. ---11 t ------ "--- fc ti - ----------d1----- -`' --- a /Tl\ /l\ 1'Vl all VL11Gl 111tLLLG1J W111G11 a1G 11VL GLLGV111�32LJJGU Uy JGGLivll - rkl3)klJ, all 1___ I__i_ P_11______ ho-a Ly aLG Jllall UG palu, aJ IVII#)Wb. a. — c_ - - - -__ LJ yGal0 G- A-1- - G- 1-- 14,Ll" WILlllll L111,- 1Gga1 IIULU ml cn n_ --- -- vi ,S1JV 111vu1 I- A u /1 _ _ _ �l _ U. C1LLV1acys t1GJJ Ulall J YV, GAFVIIc11GG WLLlllll L11G 1Ggal 111,lU V1 ��JGV1A1Ly IIIV V1vcuJ. .512J/llvul 6-7-- rL - �. ralalcgalJ. .5 /J /1tvu1 (1) During the first fiscal year of this agreement (October 1, 2000 through September 30, 2001): a. Attorneys with more than 10 or more years of experience within the legal field of specialty involved: $175 per hour. b. Attorneys with more than 5 or more _years of experience within the legal field or specialty involved: $150 per hour. •C. Attorneys with less than 5 years of experience within the legal field or specialty involved: $125 per hour. WA- TTERSON, HYLAND & KLETT, P.A. 4 1 00 RCA BOULEVARD, PALM BEACH GARDENS. FL ■ PHONE: (56 1) 627 -5000 ■ FAx: (56 1 ) Page 6 d. Paralegals: $75/hour. (2) The hourly rates for attorneys set forth above shall increase by five dollars ($5.00) per hour during the second fiscal year of the agreement (October 1, 2001 through September 30, 2002) and an additional five dollars ($5.00) per hour during the third fiscal year of the agreement (October 1, 2002 through September 30, 2003). The hourly rates for paralegals will not increase during the term of the agreement. (C) Expenses incurred by the FIRM in connection with its fulfillment of responsibilities pursuant to this agreement shall be reimbursed by the CITY as follows: (1) Expenses will be reimbursed for the actual costs of any travel outside of Palm Beach County which has been approved by the City Manager, but not for any costs of travel within Palm Beach County. (2) Expenses will be reimbursed for the actual costs of any court - reporting services, investigative fees, filing fees, expert witness fees, or similar litigation related expenses. (3) Expenses will not be reimbursed for the costs of printing, copying, postage, facsimile charges, and long- distance telephone calls for Tier I - General Legal Services. Such expenses will be reimbursed for Tier II - Special Legal Services at the Firm's customary rates. (4) Expenses will not be reimbursed for the costs of "on -line" computerized legal research for Tier I - General Legal Services. Such expenses will be reimbursed on an actual cost basis for Tier II - Special Legal Services.. (D) For services rendered by outside legal counsel selected and retained to work on behalf of the CITY by anyone other than the FIRM, including outside legal counsel selected and retained by an insurance carrier that provides legal counsel pursuant to an insurance provision available to the CITY, payments by the CITY shall be made directly to such outside legal counsel in accordance with the terms of the contract between the CITY and such counsel. 5. INSURANCE. The FIRM shall maintain, at its own expense, malpractice liability insurance in an amount and with an insurer reasonably satisfactory to the CITY, and shall take WATTERSON, HYLAND & KLEfT, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL ■ PHONE: (56 1) 627 -5000 ■ FAx: (56 1 ) • Page 7 appropriate steps to ascertain that all special counsel are also adequately insured for malpractice liability. 6. CONFLICTS DISCLOSURE. (A) The FIRM shall disclose to the CITY any and all potential conflicts of interest as required by the Rules Regulating The Florida Bar. (B) The CITY acknowledges that the FIRM is a law practice involving several different legal disciplines and multiple clients and consequently agrees that the FIRM presently represents, or may represent in the future, clients including other governmental entities, provided there is no potential conflict of interest as defined by the Rules Regulating The Florida Bar. (C) The CITY agrees to identify any actual or perceived conflicts of interest it perceives the FIRM to have and to review same with the FIRM in advance of the FIRM's undertaking or continuing the representation. . 7. CANCELLATION. (A) Either party to this agreement may terminate it any time, with or without cause, upon sixty (60' ) one hundred and twenty (120) days written notice to the other party. (B) If this agreement is terminated by the CITY, without cause, prior to the termination date, the CITY shall pay the FIRM for the performance of legal services rendered to the CITY up to through the date of termination. (C) In the event that the CITY decides during the term of this Agreement that it will instead employ "in -house legal counsel" as its City Attorney and gives notice of termination to the FIRM for that reason, the FIRM agrees to cooperate and assist in the transfer of responsibility to such in -house legal counsel in an orderly and reasonable manner. (D) Notice of termination, or any other notice required by this agreement, shall be mailed or hand - delivered to the following respective addresses: (1) For the FIRM: Terence J. Watterson, Esq., President Watterson, Hyland & Klett, P.A. 4100 RCA Boulevard, Suite 100 Palm Beach Gardens, FL 33410 WATTERSON , HYLAN D & KLETI-, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL N PHONE: (56 1) 627 -5000 • FAx: (56 1 ) 9 Page 8 • (2) For the CITY: „ _,_ _ — _ T T _ _ _ _ i�V UGl LQ 1 _,_ Nabar E. Martinez, City Manager LG1Gl1lV V 1G11 City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, FL 33410 8. AMENDMENT. This agreement may only be amended in writing and upon execution by both parties. IN WITNESS WHEREOF, the parties hereto have executed this agreement, on the date set forth below. THE CITY OF PALM BEACH GARDENS By: - Joseph R. Russo, Mayor ATTEST: By: Lifw'a KusiQ— Carol Gold, CMC City Clerk P:\CPUUSTORYU 149\48.DOC(319.000) . WATTERSON, HYLAND & KLETT, P.A. By: Terence J. Watterson, President WATTERSON, HYLAND & KLETT, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS. FL ■ PHONE: (56 1) 627 -5000 ■ FAX: (56 1 ) . AGREEMENT FOR LEGAL SERVICES FOR THE CITY OF PALM BEACH GARDENS THIS AGREEMENT is made and entered into by the CITY OF PALM BEACH GARDENS, a municipal corporation of the State of Florida, [hereafter "CITY'], and by WATTERSON, HYLAND & KLETT, P.A., a Florida professional association [hereafter "FIRM"]. 1. TERM. This agreement shall commence on the date executed by both parties, and shall be for a term ending on September 30, 2003. 2. DUTIES OF THE FIRM. In accordance with Section 6 -2 of the Charter of the CITY, the FIRM shall be the "City Attorney" and "shall be the chief legal officer of the city responsible for all legal affairs of the city, and shall serve as chief legal adviser to the city council, the city manager, the city's departments, and such boards or committees as are placed Sin the city attorney's charge by the city council or the city manager." In fulfillment of its responsibilities, the FIRM shall render legal services as follows: (A) Tier I — General Legal Services (1) An attorney employed by the FIRM shall attend and provide legal advice during: a. All "regular," "special," and "workshop" meetings of the City Council. b. All "regular," "special," and "workshop" meetings of the Planning and Zoning Commission of the CITY. C. All "regular" and "special" meetings of the Code Enforcement Special Master of the CITY. d. All other meetings of any board, committee, or task force of the CITY which has been placed in the charge of the FIRM. . e. All meetings among administrative staff or departments of the CITY, when requested by the City Manager. WATTERSON, HYLAND & KLETf, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL 0 PHONE: (56 1) 627-5000 ■ FAx: (56 1 ) 0 Page 2 (3) An attorney employed by the FIRM shall review for legal form and sufficiency, and revise or redraft as necessary: a. All proposed ordinances, resolutions, contracts, and agreements submitted for adoption or approval by the City Council. b. All proposed matters submitted for consideration, approval, or recommendation by the Planning and Zoning Commission of the CITY. C. All proposed matters submitted for consideration and decision by the Code Enforcement Special Master of the CITY. d. Any proposed matters submitted for consideration or recommendation by any board, committee, or task force of the CITY, when requested by the City Manager. e. Any proposed ordinances, resolutions, contracts, or agreements prepared by administrative staff or departments of the CITY, when requested by the City Manager. (4) The responsibility of the FIRM to revise or redraft any proposed ordinances, resolutions, contracts, or agreements submitted for review for legal form and sufficiency shall be limited to documents which initially comply with the standards and guidelines that the FIRM and the CITY shall jointly establish for the drafting of such ordinances, resolutions, contracts, or agreements. (5) An attorney employed by the FIRM shall research issues and present legal opinions, either orally or in writing, when requested by a majority of the City Council, by the City Manager, or by the head of any Department of the CITY to whom the City Manager has delegated authority to request such research and legal opinions. (6) The FIRM shall represent the CITY in all pre - litigation stages of any matters (7) The FIRM shall monitor and review the work and billings of outside legal counsel who have been selected and retained to work on behalf of the CITY by anyone other than the FIRM, including outside legal counsel selected and retained by an insurance carrier that provides legal counsel pursuant to an insurance provision available to the CITY. The FIRM shall provide such WATTERSON, HYLAND & KLETT, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL E PHONE: (56 1) 627-5000 • FAx: (56 1 ) 0 Page 3 advice to the CITY concerning the work and billings of outside legal counsel as may be requested by the City Manager or as may be otherwise appropriate in the judgment of the FIRM. (8) The FIRM shall provide: a monthly report to the CITY concerning the status of any pending litigation involving the CITY and any other matters that may be requested by the City Manager; an annual report to the CITY not later than October l Oth of each year summarizing the legal status of the CITY; and such information to the CITY as may reasonably be necessary for the preparation of the annual budget of the CITY. (9) The FIRM shall communicate regularly with the City Manager and CITY staff as may reasonably be necessary to conduct the legal affairs of the CITY, including a weekly meeting with the City Manager, if requested. (B) Tier II — Special Legal Services (1) An attorney employed by the FIRM shall review for legal form and sufficiency all petitions submitted to the Growth Management Department of the CITY for development orders or amendments, variances, exceptions, or modifications to development orders. Depending on the complexity of such petitions, the cost of these services shall be itemized separately on the FIRM's invoices to enable the CITY to bill the appropriate developer for these services in accordance with city code. (2) An attorney employed by the FIRM shall attend and provide legal advice and representation in all matters and cases in which the City Attorney is designated by law to serve as the City Prosecutor. (3) An attorney employed by the FIRM shall attend and provide legal advice and representation in all legal or administrative law actions in which the CITY is a party or intervenor. (4) The FIRM shall draft original ordinances, resolutions, contracts, or agreements when requested to do so by the City Manager. (5) The FIRM shall represent the CITY in matters and cases involving the forfeiture of any real or personal property. • (6) The FIRM shall represent the CITY in matters involving the purchase or sale of real property. WATTERSON, HYLAND & KLEfT, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL N PHONE: (561) 627-5000 ■ FAX: (56 1 ) 0 Page 4 (7) The FIRM shall render legal advice and counsel on all special projects outside the ordinary course of CITY operations when such projects are initiated by the City Council or City Manager. (8) The FIRM shall provide such other and additional legal services on behalf of the CITY as may be requested by a majority of the City Council or by the City Manager. 3. EMPLOYMENT & ASSIGNMENT OF ATTORNEY'S (A) The FIRM may employ one attorney or several attorneys to perform its responsibilities under this agreement. (B) The FIRM may select and subcontract with another law firm, or with an attorney not employed by the FIRM, to perform its responsibilities under this agreement, provided that the City Manager shall be consulted by the FIRM prior to the execution of any such subcontract. (C) The. employment, assignment, and compensation of any such attorney, attorneys, or other law firm(s) shall be within the sole discretion of the FIRM. (D) The City Council also retains the right under the Charter of the CITY to appoint one or more special counsel to serve as legal advisers to the City Council, City Manager, and departments, officers, and staff of the CITY with respect to specific legal proceedings or matters. However, the compensation due to the FIRM for services set forth in this agreement under Tier I - General Legal Services shall not be reduced or diminished by any such appointment of special counsel. 4. COMPENSATION. (A) For all services set forth in this agreement as Tier I - General Legal Services, the CITY shall pay compensation to the FIRM monthly at the rate of fifteen thousand four hundred dollars ($15,400) per month. (B) For all services set forth in this agreement as Tier 2 - Special Legal Services, the CITY shall pay compensation to the FIRM an hourly rate as follows: (1) During the first fiscal year of this agreement (October 1, 2000 through • September 30, 2001): WATTERSON, HYLAND & KLETT, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL • PHONE: (56 1) 627 -5000 ■ FAX: (56 1) 0 Page 5 a. Attorneys with more than 10 or more years of experience within the legal field of specialty involved: $175 per hour. • b. Attorneys with more than 5 or more years of experience within the legal field or specialty involved: $150 per hour. C. Attorneys with less than 5 years of experience within the legal field or specialty involved: $125 per hour. d. Paralegals: $75/hour. (2) The hourly rates for attorneys set forth above shall increase by five dollars ($5.00) per hour during the second fiscal year of the agreement (October 1, 2001 through September 30, 2002) and an additional five dollars ($5.00) per hour during the third fiscal year of the agreement (October 1, 2002 through September 30, 2003). The hourly rates for paralegals will not increase during the term of the agreement. (C) Expenses incurred by the FIRM in connection with its fulfillment of responsibilities pursuant to this agreement shall be reimbursed by the CITY as follows: (1) Expenses will be reimbursed for the actual costs of any travel outside of Palm Beach County which has been approved by the City Manager, but not for any costs of travel within Palm Beach County. (2) Expenses will be reimbursed for the actual costs of any court- reporting services, investigative fees, filing fees, expert witness fees, or similar litigation related expenses. (3) Expenses will not be reimbursed for the costs of printing, copying, postage, facsimile charges, and long - distance telephone calls for Tier I - General Legal Services. Such expenses will be reimbursed for Tier II - Special Legal Services at the Firm's customary rates. (4) Expenses will not be reimbursed for the costs of "on- line" computerized legal research for Tier I - General Legal Services. Such expenses will be reimbursed on an actual cost basis for Tier II - Special Legal Services. WATTERSON, HYLAND & KLETT, P.A. 4 100 RCA BOULEVARD, PALM BEACH GARDENS, FL 9 PHONE: (55 1) 627-5000 ■ FAx: (56 1 ) CITY OF PALM BEACH GARDENS CITY COUNCIL •; Agenda Cover Memorandum E rI Meeting Date: September 21, 2000 Date Prepared: September 11, 2000 Subject/Agenda Item First Amendment to Interlocal Agreement for Dispatch Services by and between Palm Beach County and the City of Palm Beach Gardens. Recommendation/Motion: Staff recommends approval of Interlocal Agreement for Dispatch Services by and between Palm Beach County and the City of Palm Beach Gardens. Reviewed by: City Atto ey Originating Dept.: Fire -Rescue Costs: $ 100,000 Total Council Action: [ ] Approved Finance $ 120,000 Current FY [ ] Approved w/ conditions ACM [ ] Denied Human Res. - Advertised: Funding Source: [ 1 Continued to: Other Attachments: Date: [ X ] Operating Paper: [ X ] Not Required [ ] Other Staff Report Resolution Submitted by: Peter T. Bergel Q Affected parties Budget Acct. #:: Interlocal Agreement Department Head [ ] Notified 01- 1200 - 522.3150 ( ] None Approved by: City Manager [ X ] Not required BACKGROUND: See attached Staff Report. • CITY OF PALM BEACH GARDENS MEMORANDUM TO: Nabar Enrique Martinez, City Manager APPROVED: FROM: Peter T. Bergel, Fire Chime SUBJECT: Dispatch Contract Background DATE: September 11, 2000 The Interlocal Agreement for Dispatch Services between the City of Palm Beach Gardens and Palm Beach County will expire on September 30, 2000. This Agreement has been in place since September of 1998. Discussion The new Agreement for Dispatch Services will provide for a flat rate fee and remain in effect until September 30, 2005. Previous Agreements were based on estimating the annual calls for service for a specific fee. Any calls received above the estimated calls for service were billed at a rate of $26.64 per each additional call. Fire Rescue's cost for dispatch services for Fiscal Year 1999/2000 is $119,858.55 and additional calls for service are estimated to be near $40,000 for a total cost of $159,858.55. The new Agreement revises the method of estimating the annual calls for service and delineates a flat rate fee of $100,000 per year for the next five years. Fire Rescue estimates that this will result in savings to the City over the next five years of approximately $200,000. Additionally, the Agreement has been revised to forgive the cost of exceeding the number of estimated calls for service annually. Based on the services received in comparison to the cost of providing our own dispatch services, Fire Rescue is recommending approval of the Agreement. It is important to approve these contracts by September 21" as they will be required to go before the County Commission September 26`h in order for there to be no lapse in contracts. Should you have any additional questions concerning this matter, please do not hesitate to contact me at any time. • Recommendation Staff recommends approval of the Interlocal Agreement for Dispatch Services between Palm Beach County and the City of Palm Beach Gardens. enc. cc: file • 0 • • RESOLUTION &J 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR APPROVAL OF A FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR DISPATCH SERVICES BY AND BETWEEN PALM BEACH COUNTY AND THE CITY OF PALM BEACH GARDENS; AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of Palm Beach County enacted Ordinance No. 83 -23, as amended, which created municipal service taxing units (MSTUs) for the provision of fire protection and fire- rescue services, including the provision of dispatch services; WHEREAS, the City desires to secure such dispatch services from the County; WHEREAS, Ordinance No. 83 -23, as amended, authorizes the County to enter into contracts with municipalities to provide services from a MSTU; and WHEREAS, the County is desirous of providing dispatch services to the City operation; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. The City Council of the City of Palm Beach Gardens, Florida, hereby approves the First Amendment to the Interlocal Agreement for Dispatch Services by and between Palm Beach County and the City of Palm Beach Gardens, a copy of which is attached hereto and made a part hereof. SECTION 2. The Mayor and City Clerk are hereby authorized and directed to execute said Agreement on behalf of the City of Palm Beach Gardens. SECTION 3. This Resolution shall be affective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS DAY OF SEPTEMBER, 2000. MAYOR, JOSEPH R. RUSSO . RESOLUTION 12000 PAGE 2 OF 2 ATTEST: CAROL GOLD, CMC, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR JABLIN COUNCIL MEMBER CLARK COUNCIL MEMBER FURTADO COUNCIL MEMBER SABATELLO • APPROVED AS TO LEGAL FORM AND SUFFICIENCY. CITY ATTORNEY AYE NAY ABSENT • • FIRST AMFNDIAFNT TO INTERLOCAL AGR MENT FOR DISPATCH SERVICES BY AND BETWEEN PALM BEACH COUNTY AND THE CITY OF PALM BEACH GARDENS (R -98- 1482 -D) THIS FIRST AMENDMENT to the Interlocal Agreement for Dispatch Services by and between the City of Palm Beach Gardens, a Florida municipal corporation, located in Palm Beach County, Florida, (hereinafter "City "), and Palm Beach County, a political subdivision of the State of Florida, by and through its Board of County Commissioners (hereinafter "County "), dated September 15, 1998, is made and entered into this day of , 2000. WITNESSETH WHEREAS, on September 15, 1998, County and City entered into that certain interlocal agreement for the provision of dispatch services from County to City (R -98- 1482 -D) (hereinafter the "Agreement "); and WHEREAS, the term of the Agreement wads from October 1, '1998 through September 30, 2000; and WHEREAS, the parties desire to amend the Agreement to extend the term through September 30,2005; and- WHEREAS,, the parties have engaged in continuing discussions regarding the appropriate manner to bill for the dispatch services rendered under the Agreement, and desire to amend the Agreement retroactive to its inception to reflect such discussions. • NOW, THEREFORE, in consideration of the mutual representations, terms, and covenants hereinafter set forth, the parties hereby agree as follows: 1. Effective retroactively to October 1, 1998, Section 3 of the Agreement is hereby amended to read as follows: Section 3. Effective Date and Term: This Agreement shall take effect October 1, 1998 and shall remain in full force and effect up to and including September 30, 2005 unless sooner terminated as provided herein. 2. Effective retroactively to October 1, 1998, Section 5 of the Agreement is hereby amended to read as follows: Section 5. Payments, Invoicing and Rei- burs —ent: City shall pay to County for dispatch services provided from October 1, 1998 through September 30, 1999, the total sum of $114,151. This sum shall be paid in twelve (12) monthly installments in the amount of $9,512.58. From October 1, 1999 through September 30, 2000, City shall pay to County for dispatch services provided hereunder the total sum of $119,858.55. .This sum shall K be paid in twelve (12) monthly installments in the amount of $9,988.21. From October 1, 2000 through September 30, 2005, City shall pay to County for dispatch services provided hereunder the sum of $100,000 per year. This sum shall be paid in twelve (12) monthly installments in the amount of $8333.33. The first payment due hereunder shall be made on or before October 1, 1998. The remaining payments shall be due on or before the first day of each month thereafter. Payments shall be made to the Palm Beach County Board of County Commissioners (Fire Rescue MSTU). Any additional services, upgrades, enhancements, or improvements made, to the system referenced in this agreement may result in additional charges to City with its prior approval. Interest will be imposed pursuant to Section 218.335, Florida Statutes, in the event payment has not been made within ten (10) working days from the required time for payment. County shall submit monthly invoices to City which will include a reference to this Agreement, identify the dispatch services to be rendered and the amount due and payable to County. Invoices shall be itemized in sufficient detail for prepayment audit thereof. County 3 . shall supply any further documentation deemed necessary by City. Invoices received from County will be reviewed • • and approved by City's Fire Department, and then will be sent to City's Finance Department for final approval and payment. 3. Except as provided herein, all other terms and conditions of the Agreement are hereby confirmed and shall remain in full force and effect; provided, however, that in the event of any conflict, inconsistency, or incongruity between the provisions of this First Amendment and the provisions of the Agreement, this First Amendment shall control. 4. A copy of this First Amendment shall be filed with the Clerk of the Circuit Court in and for Palm Beach County. 4 . IN WITNESS WHEREOF, the undersigned parties have executed this First Amendment on the day and year first above written. ATTEST: Dorothy H. Wilken, Clerk By: Deputy Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: County Attorney is ATTEST: By: City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: City Attorney • PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS By: Maude Ford Lee, Chair PALM BEACH GARDENS, FLORIDA, BY ITS COUNCIL M- 5 Mayor FIRST AMRIMMENT TO INTERLOCAL AGREEMENT • FOR DISPATCH SERVICES BY AND BETWEEN PALM BEACH COUNTY AND THE CITY OF -PALM BEACH GARDENS (R -98- 1482 -D) THIS FIRST AMENDMENT to the Interlocal Agreement for Dispatch Services by and between the City of Palm Beach Gardens, a Florida municipal corporation, located in Palm Beach County, Florida, (hereinafter "City ") , and Palm Beach County, a political subdivision of the State of Florida, by and through its Board of County Commissioners (hereinafter "County ") , dated September 15, 1998, is made and entered into this day of 2000. • WITNESSETH WHEREAS, on September 15, 1998, County and City entered into that certain interlocal agreement for the provision of dispatch services from County to City (R- 98- 1482 -D) (hereinafter the "Agreement "); and WHEREAS, the term of the Agreement was from October 1, 1998 through September 30, 2000; and WHEREAS, the parties desire to amend the Agreement to extend the term through September 30,2005; and WHEREAS, the parties have engaged in continuing discussions regarding the appropriate manner to bill for the dispatch services rendered under the Agreement, and desire to amend the Agreement • retroactive to its inception to reflect such discussions. • NOW, THEREFORE, in consideration of the mutual .representations, terms, and covenants hereinafter set forth, the parties hereby agree as follows: 1. Effective retroactively to October 1, 1998, Section 3 of the Agreement is hereby amended to read as follows: Section 3. Effective Date and Term: This Agreement shall take effect October 1, 1998 and shall remain in full force and effect up to and including September 30, 2005 unless sooner terminated as provided herein. . 2. Effective retroactively to October 1, 1998, Section 5 of the Agreement is hereby amended to read as follows: Section 5. Payments, Invoicing and Reimburs —ent: City shall pay to County for dispatch services provided from October 1, 1998 through September 30, 1999, the total sum of $114,151. This sum shall be paid in twelve (12) monthly installments in the amount of $9,512.58. From October 1, 1999 through September 30, 2000, City shall pay to County for dispatch services provided hereunder the total sum of $119,858.55. This sum shall 2 be paid in twelve (12) monthly installments in the amount of $9,988.21. From October 1, 2000 through September 30, 2005, City shall pay to County for dispatch services provided hereunder the sum of $100,000 per year. This sum shall be paid in twelve (12) monthly installments in the amount of $8333.33. The first payment due hereunder shall be made on or before October 1, 1998. The remaining payments shall be due on or before the first day of each month thereafter. Payments shall be made to the Palm Beach County Board of County Commissioners (Fire Rescue MSTU). Any additional services, upgrades, enhancements, or improvements made to the system referenced in this agreement may result in additional charges to City with its prior approval. Interest will be imposed pursuant to Section 218.335, Florida Statutes, in the event payment has not been made within ten (10) working days from the required time for payment. County shall submit monthly invoices to City which will include a reference to this Agreement, identify the dispatch services to be rendered and the amount due and payable to County. Invoices shall be itemized in sufficient detail for prepayment audit thereof. County 3 • shall supply any further documentation deemed necessary by City. Invoices received from County will be reviewed and approved by City's Fire Department, and then will be sent to City's Finance Department for final approval and payment. 3. Except as provided herein, all other terms and conditions of the Agreement are hereby confirmed and shall remain in full force and effect; provided, however, that in the event of any conflict, inconsistency, or incongruity between the provisions of this First Amendment and the provisions of the Agreement, this First Amendment shall control. 4. A copy of this First Amendment shall be filed with the Clerk of the Circuit Court in and for Palm Beach County. 51 • IN WITNESS WHEREOF, the undersigned parties have executed this First Amendment on the day and year first above written. ATTEST: Dorothy H. Wilken, Clerk By: Deputy Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: County Attorney PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS By: Maude Ford Lee, Chair 0 ATTEST: PALM BEACH GARDENS, FLORIDA, BY ITS COUNCIL By: City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: City Attorney BE 5 Mayor FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR DISPATCH SERVICES BY AND BETWEEN PALM BEACH COUNTY AND THE CITY OF PALM BEACH GARDENS (R- 98- 1482 -D) THIS FIRST AMENDMENT to the Interlocal Agreement for Dispatch Services by and between the City of Palm Beach Gardens, a Florida municipal corporation, located in Palm Beach County, Florida, (hereinafter "City ") , and Palm Beach County, a political subdivision of the State of Florida, by and through its Board of County Commissioners (hereinafter "County "), dated September 15, 1998, is made and entered into this day of , 2000. • WITNESSETH WHEREAS, on September 15, 1998, County and City entered into that certain interlocal agreement for the provision of dispatch services from County to City (R -98- 1482 -D) (hereinafter the "Agreement "); and WHEREAS, the term of the Agreement was from October 1, 1998 through September 30, 2000; and WHEREAS, the parties desire to amend the Agreement to extend the term through September 30,2005; and WHEREAS, the parties have engaged in continuing discussions regarding the appropriate manner to bill for the dispatch services rendered under the Agreement, and desire to amend the Agreement 0 retroactive to its inception to reflect such discussions. • NOW, THEREFORE, in consideration of the mutual representations, terms, and covenants hereinafter set forth, the parties hereby agree as follows: 1. Effective retroactively to October 1, 1998, Section 3 of the Agreement is hereby amended to read as follows: Section 3. Effective Date and Term: This Agreement shall take effect October 1, 1998 and shall remain in full force and effect up to and including September 30, 2005 unless sooner terminated as provided herein. i2. Effective retroactively to October 1, 1998, Section 5 of the Agreement is hereby amended to read as follows: • Section 5. Payments, Invoicing and Rei- hursement: City shall pay to County for dispatch services provided from October 1, 1998 through September 30, 1999, the total sum of $114,151. This sum shall be paid in twelve (12) monthly installments in the amount of $9,512.58. From October 1, 1999 through September 30, 2000, City shall pay to County for dispatch services provided hereunder the total sum of $119,858.55. This sum shall 2 be paid in twelve (12) monthly installments in the amount of $9,988.21. From October 1, 2000 through September 30, 2005, City shall pay to County for dispatch services provided hereunder the sum of $100,000 per year. This sum shall be paid in twelve (12) monthly installments in the amount of $8333.33. The first payment due hereunder shall be made on or before October 1, 1998. The remaining payments shall be due on or before the first day of each month thereafter. Payments shall be made to the Palm Beach County Board of County Commissioners (Fire Rescue MSTU). . Any additional services, upgrades, enhancements, or improvements made to the system referenced in this agreement may result in additional charges to City with its prior approval. Interest will be imposed pursuant to Section 218.335, Florida Statutes, in the event payment has not been made within ten (10) working days from the required time for payment. County shall submit monthly invoices to City which will include a reference to this Agreement, identify the dispatch services to be rendered and the amount due and payable to County. Invoices shall be itemized in • sufficient detail for prepayment audit thereof. County 3 • __O shall supply any further documentation deemed necessary by City. Invoices received from County will be reviewed and approved by City's Fire Department, and then will be sent to City's Finance Department for final approval and payment. 3. Except as provided herein, all other terms and conditions of the Agreement are hereby confirmed and shall remain in full force and effect; provided, however, that in the event -of any conflict, inconsistency, or incongruity between the provisions of this First Amendment and the provisions of the Agreement, this First Amendment shall control. 4. A copy of this First Amendment shall be filed with the Clerk of the Circuit Court in and for Palm Beach County. 4 • • IN WITNESS WHEREOF, the undersigned parties have executed this First Amendment on the day and year first above written. ATTEST: Dorothy H. Wilken, Clerk By: Deputy Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: County Attorney ATTEST: By: City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: City Attorney PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS By: Maude Ford Lee, Chair PALM BEACH GARDENS, FLORIDA, BY ITS COUNCIL By: 5 Mayor • ..I......... II ................ I I I I I I I I I I I I I I I I I I I I... i...... 11111. 1111. 1111 1111111111111111111111111111111 YI CITY OF PALM BEACH GARDENS PALM BEACH COUNTY, FLORIDA PROCLAMATION WHEREAS, it is the privilege and duty of the American People to commemorate the one hundred ninety- seventh anniversary of the drafting of the Constitution of the United States of America with appropriate ceremonies and activities; and WHEREAS, Public law No. 915 guarantees the issuance of a proclamation by the President of the United States of America, designating September 17 through 23 of each year as Constitution Week. NOW, THEREFORE, I, JOSEPH R. R USSO, Mayor of the City of Palm Beach Gardens, Florida, -do hereby Proclaim the Week of September 17 through 23, 2000, as CONSTITUTION WEEK and urge all citizens to study the Constitution, to express gratitude for the privilege ofAmerican citizenship in our Republic functioning under the superb body of laws - the Constitution of the United States of America. IN WITNESS WHEREOF. I have hereunto set my hand and caused the Seal of the City of Palm Beach Gardens, Florida, to be affixed this 21st Day of September, in the year of our Lord, Two Thousand. MAYOR JOSEPH R. RUSSO ATTEST.• • I CAROL GOLD, CMC, CITY CLERK I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I II a P SEMINOLE CHAPTER NATIONAL SOCIETY DAUGHTERS OF THE AMERICAN REVOLUTION WEST PALM BEACH, FLORIDA August 17, 2000 Mayor Joe Russo City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, Fl. 33410 Dear Mayor Russo: EQEIVED CITY MANAGER'S OFFICE AUG 2 8 2000 September 17 -23 is Constitution Week, the Two Hundred Thirteenth Anniversary of the signing of this great document. The Daughters of the American Revolution, Seminole Chapter, requests that you issue a proclamation inviting the citizens of your community to observe the week of Sept. 17 -23rd as Constitution week as designated by the President of the United States of America in accordance with public law 915. Enclosed please find a sample copy that you might want to use. Please send proclamation to me for display. Thanking you in advance for your consideration, I am, �Geraldine K. C hidester Constitution Week Chairman 901 Seafarers Circle, #304 Jupiter, Fl. 33477 • 117 • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 09/11/00 Meeting Date: 09/21/00 • • Subject/Agenda Item Second Public Hearing on Millage Rate, Budget and Ordinance 26, 2000, adopting the annual Budget Recommendation /Motion: Staff recommends adopting the Resolution 79,2000 and approving Ordinance 26, 2000 on second reading(see attached memorandum). Reviewed by: Originating Dept.: Costs: $ 0 Council Action: (Total) City Attorney Finance [ ] Approved Finance $ 0 j ] Approved w/ Current FY conditions ACM [ ] Denied Other Funding Source: [ ] Continued to: Advertised: Date: [ 1 Operating Attachments: Paper: [X ] Not Required [ ] Other Memorandum Submitted by: Kent R. Olson KRO Department Director Affected parties [ ] Notified Budget Acct. #: ( ] None Approved by: City Manager [ X 1 Not required BACKGROUND: Adopted tentative millage rate and Budget on September 7, 2000. Approved Ordinance 26, 2000 on first reading on September 7, 2000. See attached memorandum. ins • VIII. PUBLIC HEARINGS: A. Discussion- Millage 0 • VIII. PUBLIC HEARINGS: A.2. Public Comments &Questions Prior to Adoption of the Budget CITY OF PALM BEACH GARDENS MEMORANDUM TO: Mayor and City Council DATE: September 11, 2000 APPROVED: Nabar E. Martinez, City Manager FROM: Kent R. Olson, Finance Director eb SUBJECT: Second Budget Hearing for 2000 -2001 Annual BACKGROUND The millage rate and budget adoption process must follow a certain format to comply with Florida State Statutes. Below I will outline the process necessary for the City to meet these requirements. DISCUSSION 0 MILLAGE AND BUDGET ADOPTION PROCEDURE During the second budget hearing, the City Council shall first discuss the percentage increase in the millage rate over the rolled -back rate. The proposed millage rate (4.7736) is a 23.72% increase over the rolled -back rate (3.8584). Next, the Council should invite public comment prior to adoption of the final millage rate and the final budget. After the public comment has finished, the Council shall adopt the millage rate resolution first as required by State law. Before the millage rate resolution is adopted, the City must announce the name of the taxing authority (the City of Palm Beach Gardens), the rolled - back rate (3.8584), the millage rate (4.7736), and the percentage of millage increase over the rolled -back rate (23.72 %). These figures assume no changes are made from the tentative adoption on September 7. Any changes will require a recalculation of the millage rate and the increase over the rolled -back rate. After announcing the jurisdiction name and these three figures, the City Council may formally consider and vote on Resolution 79, 2000, without reading the Resolution in its entirety. After the adoption of Resolution 79, 2000 setting the millage rate, the Council should proceed with the second reading of Ordinance 26, 2000, adopting the Budget. RECOMMENDATION • I recommend the City approve the following motions at the second Budget hearing: 1) Consider a motion to adopt Resolution 79, 2000, levying a millage rate upon all taxable property, and 2) Consider a motion to adopt Ordinance 26, 2000, on second reading. RESOLUTION 79, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR THE CITY OF PALM BEACH GARDENS FOR FISCAL YEAR 2000/2001; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Palm Beach Gardens, Florida, on September 21, 2000, adopted Fiscal Year 2000/2001 Final Millage Rates following a public hearing as required by Florida Statute 200.065; WHEREAS, the City Council of the City of Palm Beach Gardens, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the value of real property not exempt from taxation within the City of Palm Beach Gardens, Florida, has been certified by the County Property Appraiser to the City Council as $3,724,688,005. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: is SECTION 1. The Fiscal Year 2000/2001 operating millage rate is 4.7736 mills which is greater than the rolled -back rate of 3.8584 mills by 23.72 %. SECTION 2. The Fiscal year 2000/2001 debt service millage rate is .4200 mills. SECTION 3. This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED at a public hearing this Day of September, 2000. ATTEST MAYOR JOSEPH R. RUSSO APPROVED AS TO LEGAL FORM AND SUFFICIENCY CAROL GOLD, CMC, CITY CLERK CITY ATTORNEY RESOLUTION 79, 2000 PAGE 2 OF 2 VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR JABLIN COUNCILMEMBER FURTADO COUNCILMEMBER CLARK COUNCILMEMBER SABATELLO LJ • 0 ORDINANCE 26, 2000 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, AFFIXING A TOTAL VALUATION OF THE REAL AND PERSONAL PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF PALM BEACH GARDENS, FLORIDA, FOR THE YEAR ENDING DECEMBER 31, 2000; ESTABLISHING A TAX RATE THEREON FOR SAID YEAR; LEVYING A TAX ON SAID REAL AND PERSONAL PROPERTY FOR SAID YEAR; ADOPTING A FISCAL BUDGET FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2000 AND ENDING ON SEPTEMBER 30, 2001, INCLUSIVE; APPROPRIATING FUNDS FOR EXPENDITURES IN ACCORDANCE WITH SAID BUDGET; PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIV�ATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. For the year ending December 31, 2000, the valuation of all real and personal property within the City of Palm Beach Gardens, Florida, excluding property owned by the City of Palm Beach Gardens, Florida, and those properties exempted by the Ordinances and Resolutions of the City of Palm Beach Gardens, Florida, is hereby determined to be and is fixed as set forth in Exhibit "1" attached hereto. SECTION 2. For the year ending December 31, 2000, a tax of 5.1936 Mills on each dollar valuation (representing the total of 4.7736 for current operations and .4200 for voted debt service) shall be and is hereby levied for the City of Palm Beach Gardens, Florida, and shall be collected on all real and personal property within the City of Palm Beach Gardens, Florida, except property owned by the City of Palm Beach Gardens, Florida, or expressly exempt by the Constitution or Statutes of the State of Florida, by ordinances of the County of Palm Beach, or by `� ordinances of the City of Palm Beach Gardens, Florida, for the purpose of raising funds for ORDINANCE 26, 2000 PAGE 2 OF 4 the improvement and government of the City of Palm Beach Gardens, Florida, for the payment of the obligations and expenses of the City of Palm Beach Gardens, Florida, and for carrying out the purposes and duties required by the Charter and ordinances of the City of Palm Beach Gardens, Florida. SECTION 3. For the Fiscal year from October 1, 2000, through September 30, 2001, inclusive, the total expenditures of the City are estimated and set forth in Exhibit "2" attached hereto; the total revenues of the City are estimated and set forth in Exhibit "3" attached hereto; and the expenses of each department or division of the City are estimated and hereby fixed as set forth in the attached exhibits as follows: City Council Department Exhibit "4" Administrative Services Division Exhibit "5" Resident Services Division Exhibit "6" Information Systems Division Exhibit "7" Human Resources Department Exhibit "8" Finance Department Exhibit "9" General Services Department Exhibit "10" Police Administration Division Exhibit "11" Police Road Patrol Division Exhibit "12" Police Traffic Division Exhibit "13" Police Detective Division Exhibit "14" Police Professional Standards Exhibit "15" Fire Administration Division Exhibit "16" Life Safety Services Division Exhibit "17" Fire Suppression Division Exhibit "18" Emergency Medical Services Division Exhibit "19" Growth Management Administration Division Exhibit "20" Planning and Zoning Division Exhibit "21" Code Enforcement Division Exhibit "22" Building Division Exhibit "23" Engineering Division Exhibit "24" 0 PAGE 3 OF 4 ORDINANCE 26, 2000 Parks and Recreation Administration Division Exhibit "25" Aquatics Division Exhibit "26" Athletics Division Exhibit "27" Programs Division Exhibit "28" Grounds and Facilities Division Exhibit 1129" Public Works Administration Division Exhibit "30" Facilities and Maintenance Division Exhibit "31" Canal Division Exhibit "32" Mowing and Landscaping Division Exhibit "33" Swale Maintenance Division Exhibit "34" Golf Course Pro Shop Exhibit "35" Golf Course Restaurant Exhibit "36" Golf Course Maintenance Exhibit "37" Fleet Management Exhibit "38" Gas Tax Fund Exhibit "39" Recreation Programs Fund Exhibit "40" Police Training Fund Exhibit "41" • Recreation Impact Fund Exhibit "42" Police Impact Fund Exhibit "43" Fire Impact Fund Exhibit "44" Art Impact Fund Exhibit "45" 2000 Construction Exhibit "46" SECTION 4. The total expenditures, total revenues, and expenses of each department or division shall be and are hereby adopted as the budget of the City of Palm Beach Gardens, Florida, for the fiscal year beginning October 1, 2000, and ending September 30, 2001, inclusive, and the various respective sums are hereby appropriated. SECTION 5. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. SECTION 6. This Ordinance shall be effective upon adoption. is PLACED ON FIRST READING THIS DAY OF SEPTEMBER, 2000. PLACED ON SECOND READING THIS DAY OF SEPTEMBER, 2000. PASSED AND ADOPTED THIS THE DAY OF SEPTEMBER, 2000. • ORDINANCE 26, 2000 PAGE 4 OF 4 MAYOR JOSEPH R. RUSSO VICE MAYOR ERIC JABLIN • ATTEST: CAROL GOLD, CMC, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR JABLIN COUNCILWOMAN FURTADO COUNCILMAN CLARK COUNCILMAN SABATELLO • COUNCILWOMAN LAUREN FURTADO COUNCILMAN DAVID CLARK COUNCILMAN CARL SABATELLO APPROVED AS TO LEGAL FORM AND SUFFICIENCY. CITY ATTORNEY AYE NAY ABSENT CERTIFIC OF TAXABLE VALUE DR 42( iECTION 1 2000 �u`d ' R-01/o: Year y �(.ti� ,� � PALM BEACH County To Palm Beach Gardens (Name of Taxing Authority) Current Year Taxable Value of Real Property for Operating Purposes $ 3,434,666,713 2) Current Year Taxable Value of Personal Property for Operating Purposes $ 289,115,001 3) Current Year Taxable Value of Centrally Assessed for Operating Purposes $ 906,291 1 Gross 3,724,688,005 4) Current Year Taxable Value for Operating Purposes (1) + (2) + (3) $ 5) Current Year Net- t(lew Taxable Value (New Construction + Additions + Rehabilitative $ 136,178,538 Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions) $ 3,588,509,467 6) Current Year Adjusted Taxable Value (4) - (5) C. g 3,513,825,696 7) Prior Year Final Gross Taxable Value (From Prior Year Applicable Form DR-403 Series) Jo hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official gnature at West Palm Beach, Fl. , this the TH day of NE 2000. igna ur of Property Appraiser .� -tom- ITY: If this portion of t�form Icompe�d r�your�Authonty ill bye deni�Kt�.,,����������� M certttication id possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter N/A or -0 -. ECTION 11 8) Prior Year Operating Millage Levy $ 3.9404 Per $1,000 ;9) Prior Year Ad Valorem Proceeds (7) x (8) $ 13, 845, 879_ 0) Current Year Rolled -Back Rate (9) / (6) $ 3.8584 Per $1,000 0 Current Year Proposed Operating Millage Rate $ 5,_2085 Per $1,000 12) Check one (1) TYPE of Taxing Authority I _' County F.- Municipality = Independent n Dependent n Municipal Service Multi- County Special District Special District Taxing Unit 13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE. 14) Current Year Millage Levy for VOTED DEBT SERVICE 15) Current Year OTHER VOTED MILLAGE - DEPEMMU SPECTAL-DTSTRfCTS SKIP-lines ) through (22� 16) Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts & MSTU's levying a millage. (The sum of Line (9) from each District's Form DR -420) 17) Total Prior Year Proceeds: (9) + (16) 18) The Current Year Aggregate Rolled -back Rate: (17)/(6) 19) Current Year Aggregate Rolled -back Taxes: (4) x (18) 20) Enter Total of all non -voted Ad- Valorem Taxes proposed to be levied by the Principal Taxing Authority, all Dependent Districts, & MSTU's if any. Line (11) x Line (4) 21) Current Year Proposed Aggregate Millage Rate: (20) / (4) $ .4200 Per $1,000 $ -0- Per $1,000 $ .0000 s 13, 845, 879 $ 3.8584 s 14, 371, 336 s 19, 400, 037 Per $1,000 $ 9. 2085 Per $1,000 22) Current Year Proposed Rate as a PERCENT CHANGE OF Rolled -back Rate: $ 34.0°% [(Line 21 / Line 18) - 1.00] x 100 )ate, Time and Place of the first Public Budget Hearingg: September 7, 2000 at 7: OOP. M. at the City of Palm Beach Gardens Council Chambers, 10500 North Military Rail, Palm Beach Gardens, FL. 33410 40atureat ereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief. FURTHER, fy that all millages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official J�Qlm,.Bea rdens /,F&orida, this the 24 dayof Ju1v ?000 - / /GNP City Manager 10500 North Military Trail, PBG, FL 33410 ilgnature and title or umeT � Aoministralt 111cer Address or Physical Location Exhibit 1 10500 North Military Trail _ Kent R. Olson Jim- ?1'a'ifing Address _ _ Name of ConlacfPerson A 1 P n inn A i nn City of Palm Beach Gardens Expenditure Summary by Fund • 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request General Fund City Council Department $ 68,743 $ 87,608 $ 150,054 $ 134,456 $ 137,256 $ 137,256 Administration Department Administrative Services 524,220 559,750 577,460 700,412 1,452,162 1,108,413 Resident Services 790,110 999,091 711,450 970,060 156,109 154,109 Information Systems 162,719 266,850 366,927 322,757 554,589 498,100 Total Administration Department 1,477,049 1,825,691 1,655,837 1,993,229 2,162,860 1,760,622 Human Resources Department 336,653 366,778 350,813 356,500 629,681 495,760 Finance Department 291,470 382,916 373,008 407,905 590,133 533,197 General Services Department 2,617,868 2,937,227 3,083,525 3,060,757 3,222,356 3,222,356 Police Department Administration 411,695 456,917 329,954 313,967 1,912,162 1,761,055 Support Services 911,273 1,183,291 1,418,085 1,309,746 - - Crime Prevention 431,451 530,141 590,530 537,715 - - Road Patrol 4,146,314 4,450,954 4,590,499 4,361,490 6,370,855 5,407,295 Traffic 780,814 825,217 828,046 783,460 1,193,115 1,039,143 Detective 533,687 538,017 663,832 514,773 753,862 703,248 Professional Standards and Training 187,282 137,313 319,837 278,595 447,165 340,083 Total Police Department 7,402,516 8,121,850 8,740,783 8,099,746 10,677,159 9,250,824 Fire Department Administration 515,547 505,576 1,762,251 635,144 2,601,392 2,289,582 Life Safety Services 246,529 260,356 263,883 285,137 510,418 318,133 Fire Suppression 2,562,974 2,875,038 3,415,942 3,522,218 3,964,965 3,635,728 EMS 1,416,800 1,554,204 1,901,493 1,772,338 2,562,650 2,324,797 Total Fire Department 4,741,850 5,195,174 7,343,569 6,214,837 9,639,425 8,568,240 Growth Management Department Administration 107,668 138,170 163,561 176,724 287,404 174,207 Planning and Zoning 427,639 538,364 584,653 631,146 676,230 588,646 Code Enforcement 159,570 155,020 183,792 178,100 309,291 217,740 Building 402,168 412,500 460,402 433,050 566,696 517,722 Engineering . 15,733 - - - 674,104 499,661 otal Growth Management Department Total 1,112,778 1,244,054 1,392,408 1,419,020 2,513,725 1,997,976 Parks and Recreation Department Administration 514,602 1,491,275 5,286,072 1,581,976 733,057 550,187 Aquatics 184,381 126,252 125,375 126,895 140,688 139,668 Athletics 164,793 164,982 179,353 155,749 183,004 182,114 Programs 325,515 351,500 371,992 352,173 457,247 382,297 Grounds and Facilities 2,126,607 1,360,666 1,569,282 1,398,136 2,481,920 2,117,189 Total Parks and Recreation Department 3,315,898 3,494,675 7,532,074 3,614,929 3,995,916 3,371,455 • 129 • • City of Palm Beach Gardens Expenditure Summary by Fund 1996 Capital Projects Fund 1997 Capital Projects Fund 1998 Capital Projects Fund 1999 Capital Projects Fund 2000 Capital Projects Fund Total All Funds Interfund Transfers Total Less Interfund Transfers 3,351,705 2,628,463 - - - - 28,168 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 2,523,000 Actual Actual Budget Estimate Submitted Request - 1,205,000 31,636,651 40,017,182 43,506,494 34,585,216 47,990,214 41,442,813 150,000 Public Works Department 1,366,171 1,366,171 1,613,977 1,713,977 31,486,651 38,594,378 42,140,323 Administration 457,753 370,165 412,731 454,727 659,144 559,928 Facilities Maintenance 378,914 376,954 440,296 394,992 767,038 573,936 Canal 1,086,613 1,057,371 1,218,916 851,425 2,481,506 933,589 Swale Maintenance - - - - 322,488 947,995 Mowing and Landscaping 512,256 480,282 456,677 422,633 2,524,048 862,160 Total Public Works 2,435,536 2,284,772 2,528,620 2,123,777 6,754,224 3,877,608 General Fund $ 23,800,361 $ 25,940,745 $ 33,150,691 $ 27,425,156 $ 40,322,735 $ 33,215,294 Interfund Transfers 150,000 1,280,887 1,212,846 1,212,846 1,457,752 1,292,792 Total General Fund $ 23,650,361 $ 24,659,858 $ 31,937,845 $ 26,212,310 $ 38,864,983 $ 31,922,502 Golf Course Fund Pro shop $ 1,616,780 $ 1,538,420 $ 1,307,105 $ 1,291,235 $ 1,338,705 $ 1,326,405 Restaurant 125,949 136,037 119,040 117,800 124,200 124,200 Maintenance 372,912 379,725 449,645 443,150 456,135 456,135 Total Golf Course Fund $ 2,115,641 $ 2,054,182 $ 1,875,790 $ 1,852,185 $ 1,919,040 $ 1,906,740 Fleet Management Fund 801,726 1,004,897 1,123,391 1,121,391 1,718,048 1,364,718 Gas Tax Fund 586,862 685,204 643,000 643,000 1,025,000 690,000 Recreation Programs 934,192 910,152 1,130,567 1,130,567 1,163,393 1,163,393 Police Training Fund 1,797 - 12,255 12,255 16,048 16,048 Recreation Impact Fund 16,199 101,914 1,035,000 20,000 925,000 925,000 Police Impact Fund - - 518,000 478,000 311,550 212,220 Fire Impact Fund - 60,000 139,800 139,800 239,400 394,400 Art Impact Fund - - 355,000 5,000 350,000 350,000 1996 Capital Projects Fund 1997 Capital Projects Fund 1998 Capital Projects Fund 1999 Capital Projects Fund 2000 Capital Projects Fund Total All Funds Interfund Transfers Total Less Interfund Transfers 3,351,705 2,628,463 - - - - 28,168 4,595,115 1,000,000 - - - - 2,036,510 2,523,000 1,757,862 - - - - - - - 1,205,000 31,636,651 40,017,182 43,506,494 34,585,216 47,990,214 41,442,813 150,000 1,422,804 1,366,171 1,366,171 1,613,977 1,713,977 31,486,651 38,594,378 42,140,323 33,219,045 46,376,237 39,728,836 130 City of Palm Beach Gardens Revenue Detail by Fund Exhibit 3 199711998 1998/1999 199912000 1999/2000 2000/2001 200012001 Account Title Actual Actual Budget Estimate Submitted Request General Fund Taxes 01- 311.1000 General Obligation $ 747,678 $ 1,077,641 $ 1,372,025 $ 1,372,025 $ 1,482,306 $ 1,486,293 01- 311.2000 General Operating Revenue 11,441,702 11,857,457 13,356,000 13,356,000 15,000,000 17,073,000 01- 312.1000 Utility Tax - Electricity - - - - 825,000 - 01- 312.2000 Utility Tax - Gas - - - - 13,000 - 01- 312.3000 Utility Tax - Water - - - - 187,500 - 01- 312.4000 Telecommunications Tax - - - - 220,000 - 01- 313.1000 Electricity Franchise 2,341,343 2,370,806 2,700,000 2,500,000 2,600,000 2,600,000 01- 313.2000 Telephone Franchise 80,955 91,698 94,000 96,343 98,000 98,000 01- 313.5000 Cable TV Franchise 236,475 249,053 290,000 270,000 275,000 275,000 01- 313.6000 Solid Waste Franchise 46,726 47,643 49,000 49,000 50,000 50,000 Total Taxes 14,894,879 15,694,298 17,861,025 17,643,368 20,750,806 21,582,293 Licenses and 01- 321.0000 Permits Professional & Occupational 876,853 912,271 925,000 950,000 975,000 975,000 01- 322.0000 Building Permits 801,305 855,716 939,000 939,000 1,000,000 1,000,000 Total licenses and Permits 1,678,158 1,767,987 1,864,000 1,889,000 1,975,000 1,975,000 Intergovernmental 01- 334.9000 Federal /State Grants 93,484 - 200,000 - 200,000 900,000 01- 334.9010 Police Grants 35,988 218,706 76,430 76,430 59,280 59,280 01- 334.9020 Recreation Grants - - 3,600,000 100,000 262,500 262,500 01- 334.9030 Fire /EMS Grants 5,863 - - 50,000 - - 01- 335.1100 Cigarette Tax 85,470 80,179 83,000 80,000 77,000 77,000 •01- 335.1200 State Revenue Sharing 617,107 599,081 645,000 600,000 600,000 600,000 01- 335.1400 Mobile Home Licenses 17,092 17,496 17,000 17,000 17,000 17,000 01- 335.1500 Alcoholic Beverage Licenses 27,573 25,298 25,000 25,000 25,000 25,000 01- 335.1800 Half Cent Sales Tax 2,074,624 2,247,542 2,415,000 2,415,000 2,550,000 2,550,000 01- 335.6500 Other state shared revenue 29,459 20,081 15,000 15,000 15,000 25,000 01- 338.2000 County Occupational Licenses 77,776 73,568 80,000 80,000 82,000 82,000 Total Intergovernmental 3,064,436 3,281,951 7,156,430 3,458,430 3,887,780 4,597,780 Charges for Services 01- 342.2100 Fire Inspection Fees 76,783 112,476 105,000 105,000 160,000 160,000 01- 342.6000 EMS Transport Fees 542,381 657,128 685,000 685,000 715,000 715,000 01- 342.8000 Engineering Fees - - - - 200,000 200,000 01- 342.9100 Police Training Fees - - 10,000 10,000 10,000 10,000 01- 342.9100 False Alarm Fees 115 450 - - - - 01- 347.2400 Swimming Pool Fees 13,511 12,894 15,000 13,000 13,000 13,000 01- 347.2600 Tennis Fees 16,190 43,078 43,000 44,000 45,000 45,000 01- 347.2700 Interim Service Fees 8,180 7,261 10,000 9,000 9,000 9,000 01- 347.2800 Application Filing Fees - 94,406 - 100,000 235,000 235,000 01- 349.1000 Parkway Tree Sales 700 7,915 - 3,000 4,000 4,000 Total Charges for Services 657,860 935,608 868,000 969,000 1,391,000 1,391,000 01- 351.1000 Court Fines 258,757 269,434 300,000 290,000 300,000 300,000 01- 351.1020 Parking Fines - 8,315 - 8,000 8,000 8,000 01- 351.1030 Code Enforcement Fines - 25,655 - 2,000 2,000 2,000 Total Fines and Forfeitures 258,757 303,404 300,000 300,000 310,000 310,000 Exhibit 3 City of Palm Beach Gardens Revenue Detail by Fund • 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 200012001 Account Title Actual Actual Budget Estimate Submitted Request 01- 361.0000 Interest 752,111 563,697 725,000 600,000 550,000 550,000 01- 361.1000 Interest on Property Taxes 29,278 - 32,000 32,000 32,000 32,000 Total Interest 781,389 563,697 757,000 632,000 582,000 582,000 Miscellaneous 01- 369.0000 Other Miscellaneous Revenue 219,473 756,178 275,000 275,000 150,000 150,000 Transfers 01- 383.0000 Transfer In 130,773 142,618 153,325 153,325 156,225 256,225 Othersources 01- 383.1000 Loan Proceeds - 1,149,933 2,761,349 3,000,000 - - Appropriated Fund Balance 01- 389.0000 Appropriated Fund Balance - - 1,154,562 - 2,370,996 01- 389.0000 Des. Appropriated Fund Balance - - - - Total Appropriated Fund Balance - 1,154,562 - - 2,370,996 Total General Fund $ 21,685,725 $ 24,595,674 $ 33,150,691 $ 28,320,123 $ 29,202,811 $ 33,215,294 Golf Course Fund Charges for Services 09- 347.5010 Greens Fees $ 667,636 $ 662,439 $ 725,000 $ 685,000 $ 723,200 $ 723,200 09- 347.5020 Cart Fees 531,999 488,608 550,000 525,000 570,600 570,600 09- 347.5030 Driving Range 33,663 30,374 35,000 29,000 35,000 35,000 09- 347.5050 Pro Shop Sales 81,546 72,821 80,000 75,000 85,800 85,800 09- 347.5070 Prepaid Permits 108,344 110,839 99,439 115,400 108,000 110,400 104,000 126,400 108,900 126,400 108,900 09- 347.5080 Food Sales 102,682 09- 347.5090 Beverage Sales 72,680 61,373 70,000 70,000 71,900 71,900 Total Charges for Services 1,598,550 1,525,893 1,683,400 1,598,400 1,721,800 1,721,800 09- 361.0000 Interest 91,890 54,805 78,000 78,000 78,000 78,000 09- 369.0000 Miscellaneous Golf Revenue 8,144 12,752 10,000 10,000 10,000 10,000 09- 383.0000 Transfer In 150,000 149,299 150,000 150,000 150,000 150,000 Total Golf Course $ 1,848,584 $ 1,742,749 $ 1,921,400 $ 1,836,400 $ 1,959,800 $ 1,959,800 Gas Tax Fund 16- 312.3000 Local Option Gas Tax $ 542,878 $ 566,198 $ 545,000 $ 575,000 $ 590,000 $ 590,000 16- 331.9000 FEMA Grant - 118,226 - - - - 16- 361.0000 Interest 36,954 27,490 5,000 0 10,000 10,000 16- 383.1000 Loan Proceeds - - - - " 16- 389.0000 Appropriated Fund Balance - - 93,000 - - 90,000 Total Gas Tax Fund $ 579,832 $ 711,914 $ 643,000 $ 595,000 $ 600,000 $ 690,000 • Fvhihit Z �I City of Palm Beach Gardens Revenue Detail by Fund 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Recreational Programs Fund 14- 348.1001 Programs $ 365,264 $ 346,294 $ 347,100 $ 347,100 $ 426,400 $ 426,400 14- 348.1201 Sports 136,099 153,725 213,800 213,800 194,100 194,100 14- 348.1401 Aquatics 33,619 35,508 47,500 47,500 43,500 43,500 14- 348.1501 Special Interest 279,330 322,101 458,000 458,000 450,800 450,800 14- 348.1601 Special Events 25,231 28,210 53,800 53,800 47,400 47,400 Total Charges for Services 839,543 885,838 1,120,200 1,120,200 1,162,200 1,162,200 14- 361.0000 Interest 13,307 11,135 13,000 13,000 13,000 13,000 14- 369.0000 Miscellaneous Revenue 27,139 50 - - - - Total Recreational Programs Fund $ 879,989 $ 897,023 $ 1,133,200 $ 1,133,200 $ 1,175,200 $ 1,175,200 Fleet Management Fund 31- 361.0000 Interest $ 11,483 $ 21,440 $ 13,500 $ 20,000 $ 20,000 $ 20,000 31- 381.0000 Transfers 1,183,584 1,130,887 1,062,846 1,062,846 1,307,752 1,307,752 31- 389.0000 Appropriated Fund Balance - - 47,045 - - 36,966 Total Fleet Management Fund $ 1,195,067 $ 1,152,327 $ 1,123,391 $ 1,082,846 $ 1,327,752 $ 1,364,718 Police Training Fund 02- 361.0000 Interest $ 542 $ 661 $ 500 $ 600 $ 600 $ 600 02- 351.1000 Fines and Forfeitures 9,530 14,748 10,800 15,000 15,000 15,000 02- 389.0000 Appropriated Fund Balance - - 955 - - 448 Total Police Training Fund $ 10,072 $ 15,609 $ 12,255 $ 15,600 $ 15,600 $ 16,048 Recreation Impact Fund •03- 361.0000 Interest $ 23,766 $ 41,149 $ 15,000 $ 40,000 $ 25,000 $ 25,000 03- 369.3200 Impact Fees 368,296 340,101 250,000 275,000 200,000 200,000 03- 389.0000 Appropriated Fund Balance - - 770,000 - - 700,000 Total Recreation Impact Fund $ 392,062 $ 381,250 $ 1,035,000 $ 315,000 $ 225,000 $ 925,000 Police Impact Fund 12- 361.0000 Interest $ 18,360 $ 22,664 $ 500 $ 12,000 $ 5,000 $ 5,000 12- 369.3200 Impact Fees 75,437 103,045 75,000 100,000 100,000 100,000 12- 389.0000 Appropriated Fund Balance - - 442,500 - - 107,220 Total Police Impact Fund $ 93,797 $ 125,709 $ 518,000 $ 112,000 $ 105,000 $ 212,220 Fire Impact Fund 13- 361.0000 Interest $ 6,642 $ 16,889 $ 8,000 $ 20,000 $ 15,000 $ 15,000 13- 369.3200 Impact Fees 147,961 197,318 40,000 130,000 15,000 15,000 13- 389.0000 Appropriated Fund Balance - - 91,800 - - 364,400 Total Fire Impact Fund $ 154,603 $ 214,207 $ 139,800 $ 150,000 $ 30,000 $ 394,400 Art Impact Fund 17- 361.0000 Interest $ 20,890 $ 21,888 $ 12,000 $ 22,000 $ 12,000 $ 12,000 17- 369.3700 Impact Fees 20,425 122,565 20,000 70,000 100,000 100,000 17- 389.0000 Appropriated Fund Balance - - 323,000 - - 238,000 Total Art Impact Fund $ 41,315 $ 144,45 3 $ 355,000 $ 92,000 $ 112,000 $ 350,000 FYhihit 3 �J Account Title 1996 Capital Projects Fund 20- 361.0000 Interest 20- 369.0000 Miscellaneous Revenue 20- 384.0000 Bond Proceeds 20- 389.0000 Appropriated Fund Balance Total 1996 Capital Projects Fund 1997 Capital Projects Fund 21- 361.0000 Interest 21- 384.0000 Bond Proceeds 21- 389.0000 Appropriated Fund Balance Total 1997 Capital Projects Fund 1998 Capital Projects Fund 22- 361.0000 Interest 22- 384.0000 Bond Proceeds 22- 389.0000 Appropriated Fund Balance Total 1998 Capital Projects Fund 1999 Capital Projects Fund 23- 361.0000 Interest 23- 369.0000 Miscellaneous Revenue 23- 384.0000 Bond Proceeds 23- 389.0000 Appropriated Fund Balance Total 1999 Capital Projects Fund 2000 Capital Projects Fund 24- 361.0000 Interest 24- 384.0000 Bond Proceeds 24- 389.0000 Appropriated Fund Balance Total 1999 Capital Projects Fund Total All Funds Interfund Transfers Total less Interfund Transfers is City of Palm Beach Gardens Revenue Detail by Fund 1997/1998 1998/1999 1999/2000 199912000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 193,283 $ 1,917 $ - $ - $ - $ - - 900 $ 193,283 $ 2,817 $ - $ - $ - $ - $ 291,075 $ 81,692 $ - $ - $ - $ - $ 291,075 $ 81,692 $ - $ - $ - $ - $ 34,698 $ 169,885 $ - $ - $ - $ - 4,400,000 - - - - - _ - 1,000,000 - - - $ 4,434,698 $ 169,885 $ 1,000,000 $ - $ - $ - $ - $ 10,982 $ 5,000 $ 55,000 $ - $ - - 10,944 - 3,717,446 - - - - 2,518,000 2,518,000 - - - $ - $ 3,739,372 $ 2,523,000 $ 55,000 $ - $ - $ - $ _ $ _ $ _ $ - $ 5,000 - 1,200,000 - - _ - - 1,205,000 $ _ $ _ $ - $ 1,200,000 $ - $ 1,210,000 $ 31,800,102 $ 33,974,681 $ 43,554,737 $ 34,907,169 $ 34,753,163 $ 41,512,680 1,464,357 1,422,804 1,366,171 1,366,171 1,613,977 1,613,977 $ 30,335,745 $ 32,551,877 $ 42,188,566 $ 33,540,998 $ 33,139,186 $ 39,898,703 Frhihit 3 • 0 General City of Palm Beach Gardens Fund City Council Department Operating Expenses 01 -0100- 511.3150 Professional - other 68 1997/1998 199811999 199912000 199912000 200012001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 2,400 2,400 01- 0100 - 511.5200 Materials and supplies - - - - 2,400 2,400 01 -0100- 511.1210 Salaries and wages $ 44,654 $ 40,209 $ 49,200 $ 49,200 $ 49,200 $ 49,200 01 -0100- 511.2110 FICA taxes 3,077 2,674 3,764 3,764 3,764 3,764 01 -0100- 511.2310 Health and life insurance 19,319 22,263 24,200 29,000 29,000 29,000 01 -0100- 511.2410 Workers' compensation insuran 239 233 190 192 192 192 Total Personal Services 67,289 65,379 77,354 82,156 82,156 82,156 Operating Expenses 01 -0100- 511.3150 Professional - other 68 - - - 01 -0100- 511.3710 Seminar and conference 250 370 300 300 300 300 01 -0100- 511.4010 Travel 1,136 859 2,400 2,000 2,400 2,400 01- 0100 - 511.5200 Materials and supplies - - - - 2,400 2,400 01 -0100- 511.5910 Contingency - 21,000 70,000 50,000 50,000 50,000 Total Operating Expenses 1,454 22,229 72,700 52,300 55,100 55,100 Total City Council Department $ 68,743 $ 87,608 $ 150,054 $ 134,456 $ 137,256 $ 137,256 i`vhihit d • • • General Fund Account Title City of Palm Beach Gardens Administration Administrative Services Division Department 1997/1998 199811999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 01 -0200- 512.1210 Salaries and wages $ 290,824 $ 347,181 $ 359,329 $ 379,329 $ 494,242 $ 431,562 01 -0200- 512.1310 Part time salaries 13,395 - 15,000 - - - 01 -0200- 512.1410 Overtime 697 153 1,000 9,000 6,000 6,000 01 -0200- 512.1540 Longevity 5,566 6,884 8,043 3,000 300 300 01 -0200- 512.1550 Sick leave pay 2,841 2,862 3,500 - 3,500 3,500 01 -0200- 512.2110 FICA taxes 21,842 25,363 29,596 29,937 38,559 33,764 01 -0200- 512.2210 Retirement contributions 28,502 31,278 35,642 44,000 49,325 44,311 01 -0200- 512.2310 Health and life insurance 21,855 23,276 29,949 22,000 44,480 44,104 01 -0200- 512.2410 Workers' compensation insurance 1,543 589 1,402 1,402 1,769 1,54.5... Total Personal Services 387,065 437,586 483,461 488,668 638,175 565,086 Operating Expenses 01 -0200- 512.3150 Professional services - other 38,448 25,508 21,000 50,000 79,000 55,500 01 -0200- 512.3160 Professional services - legal - - - - 375,000 325,000 01 -0200 - 512.3170 Professional services - engineer - - - - - - 01 -0200- 512.3710 ' Seminar and conference 1,871 1,588 1,970 800 1,970 1,970 01 -0200- 512.3810 Training and education 75 380 - 3,500 81,600 31,600 01 -0200- 512.3820 Tuition reimbursement - - - 500 1,200 1,200 01 -0200- 512.4010 Travel 4,148 8,832 6,530 35,000 13,540 8,650 01- 0200 - 512.4110 Telephone 8,896 11,138 5,200 10,000 4,800 4,800 01 -0200- 512.4310 Water and sewer 2,295 485 2,000 2,000 4,000 4,000 01 -0200- 512.4320 Electricity 6,249 5,618 5,000 30,000 12,000 12,000 01- 0200 - 512.4420 Equipment rental 9,662 10,221 8,300 11,000 11,000 11,000 01 -0200- 512.4630 Office equipment repair 4,483 3,536 4,900 4,900 4,900 4,000 01 -0200 - 512.4710 Printing and binding 4,085 2,641 3,400 6,500 6,500 6,500 01 -0200- 512.4910 Legal advertising 10,789 14,111 5,500 12,000 12,800 12,800 01 -0200- 512.4920 Recording fees 1,497 1,478 1,500 1,000 2,000 2,000 01 -0200- 512.5110 Office supplies 1,343 1,128 2,000 3,000 - - 01 -0200- 512.5210 General operating supplies 11,342 9,510 7,900 16,000 163,000 23,000 01 -0200- 512.5295 Election expenses 10,563 5,941 - - 12,000 12,000 01 -0200- 512.5410 Books and subscriptions 1,596 1,474 510 800 1,700 985 01 -0200- 512.5420 Memberships and dues 2,803 2,346 2,845 2,300 3,460 2,805 Total Operating Expenses 120,145 105,935 78,555 189,300 790,470 519,810 Capital Outlay 01 -0200- 512.6400 Equipment Total Capital Outlay Operating Transfer 01 -0200- 512.9130 Transfer to Fleet Management Total Operating Transfer Total Administrative Services Division - 7,000 - - 7,000 - - 17,010 16,229 15,444 15,444 23,517 23,517 17,010 16,229 15,444 15,444 23,517 23,517 $ 524,220 $ 559,750 $ 577,460 $ 700,412 $ 1,452,162 $ 1,108,413 Fvhihit 5 0 • 0 General Fund Account Title City of Palm Beach Gardens Resident Services Division Administration Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 01 -0210- 512.1210 Salaries and wages $ 92,132 $ 77,142 $ 84,638 $ 64,500 $ 67,956 $ 67,956 01 -0210- 512.1310 Overtime - 371 600 1,000 1,000 01- 0210 - 512.1540 Longevity - - - 325 1,623 1,623 01 -0210- 512.2110 FICA taxes 7,042 5,924 6,475 5,005 5,399 5,399 01 -0210- 512.2210 Retirement contributions 7,355 6,189 6,771 4,700 5,543 5,543 01 -0210- 512.2310 Health and life insurance 4,914 5,185 6,786 6,500 9,860 9,860 01 -0210- 512.2410 Workers' compensation insurance 435 196 330 300 243 243 Total Personal Services 111,878 95,007 105,000 81,930 91,624 91,624 Operating Expenses 01 -0210- 512.3150 Professional services - other 65,170 34,909 12,700 12,700 600 600 01 -0210- 512.3160 Professional services - legal 379,362 420,467 325,000 325,000 - - 01 -0210- 512.3170 Professional services - engineering 196,550 417,498 220,000 500,000 - - 01 -0210- 512.3710 Seminar and conference 12,003 1,255 425 525 475 475 01 -0210- 512.3810 Training and education 34 - 300 300 800 800 01 -0210- 512.3820 Tuition reimbursement - - 4,000 3,800 2,880 2,880 01 -0210- 512.4010 Travel 732 466 735 735 985 985 01 -0210- 512.4710 Printing and binding 9,009 14,923 18,300 18,300 24,750 24,750 01 -0210- 512.4800 Community promotion 6,710 11,291 18,000 18,000 18,300 18,300 01 -0210- 512.5110 Office supplies 1,399 631 1,600 1,600 - - 01 -0210- 512.5150 Photo supplies 36 387 950 900 - - 01 -0210- 512.5200 Materials and supplies - - - - 14,775 12,775 01 -0210- 512.5210 General operating supplies 5,869 1,799 3,600 3,600 - - 01 -0210- 512.5410 Books and subscriptions 83 148 450 450 500 500 01 -0210- 512.5420 Memberships and dues 275 310 390 300 420 420 Total Operating Expenses 6if,232 904,084 606,450 886,210 64,485 62,485 Capital Outlay _ 01 -0210 - 512.6400 Equipment - - - - 01 -0210- 512.6430 Office equipment 1,000 - 1,920 - - Total Capital Outlay 1,000 - - 1,920 - - Total Resident Services Division $ 790,110 $ 999,091 $ 711,450 $ 970,060 $ 156,109 $ 154,109 Fvhihit R • • • General Fund Account Title City of Palm Beach Gardens Information Systems Division Personal Services 129 01- 0220 - 512.1210 Salaries and wages 01 -0220- 512.1410 Overtime 01 -0220- 512.2110 FICA taxes 01 -0220- 512.2210 Retirement contributions 01 -0220- 512.2310 Health and life insurance 01 -0220- 512.2410 Workers' compensation insurance Total Personal Services Operating Expenses 01 -0220- 512.3150 Professional services - other 01 -0220- 512.3710 Seminar and conference 01 -0220- 512.3810 Training and education 01 -0220- 512.4010 Travel 01 -0220- 512.4110 Telephone 01- 0220 - 512.4630 Office equipment repair 01 -0220- 512.4710 Printing and binding 01 -0220- 512.5110 Office supplies 01 -0220- 512.5200 Materials and supplies 01 -0220- 512.5210 General operating supplies 01 -0220- 512.5410 Books and subscriptions 01 -0220- 512.5420 Memberships and dues Total Operating Expenses Capital Outlay - 01 -0220 - 512.6430 Office equipment Total Capital Outlay 400 Total Information Systems Division Administration Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted„ Request $ 29,015 $ 61,836 $ 88,403 $ 75,100 $ 202,057 $ 178,057 - 129 3,000 8,000 4,000 4,000 2,163 4,701 6,992 6,357 15,763 13,927 - 4,899 7,072 3,000 15,365 13,445 3,291 1,136 6,645 3,500 30,016 20,869 217 196 345 310 686 600 34,686 72,897 112,457 96,267 267,887 230,898 53,570 101,467 137,800 135,000 104,177 104,177 - - 250 - 400 400 2,847 975 12,000 12,000 16,500 13,500 - - 4,940 2,000 5,000 5,000 4,323 252 24,010 3,000 17,400 17,400 14,432 15,011 11,500 11,500 4,600 4,600 - 89 - - - - - 219 500 500 - - - - - - 25,550 25,550 20,018 16,889 21,300 20,000 - - 147 723 1,220 1,220 11655 1,655 - - - 320 70 70 95,337 135,625 213,520 185,540 175,352 172,352 32,696 58,328 40,950 40,950 111,350 94,850, 32,696 58,328 40,950 40,950 111,350 94,850 $ 162,719 $ 266,850 $ 366,927 $ 322,757 $ 554,589 $ 498,100 Fvhihit 7 • • • General Fund Account Title City of Palm Beach Gardens Human Resources Department 199611997 1997/1998 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 01 -0300- 513.1210 Salaries and wages $ 176,840 $ 200,106 $ 193,870 $ 178,000 $ 302,729 $ 237,424 01 -0300- 513.1310 Part time salaries - - - - 3,200 3,200 01 -0300- 513.1410 Overtime 822 376 700 4,160 700 700 01 -0300- 513.1540 Longevity 1,484 1,029 - - 300 300 01 -0300- 513.2110 FICA taxes 13,536 15,569 14,885 13,935 23,480 18,484 01 -0300- 513.2210 Retirement contributions 13,248 16,009 15,509 11,500 24,219 18,994 01 -0300- 513.2310 Health and life insurance 13,603 20,605 25,762 21,000 43,858 30,260 01 -0300- 513.2410 Workers' compensation insurance 921 491 757 757 1,001 784 Total Personal Services 220,454 254,185 251,483 229,352 399,487 310,146 Operating Expenses 01 -0300- 513.3120 Professional services - medical 15,949 11,602 13,440 12,000 2,240 2,240 01 -0300- 513.3150 Professional services - other 31,703 34,435 20,750 36,683 51,910 23,910 01- 0300 - 513.3160 Professional services - legal - - - - 75,000 75,000 01 -0300- 513.3710 Seminar and conference 951 375 875 875 1,705 625 01- 0300 - 513.3810 Training and education 9,444 6,875 10,200 8,000 36,299 26,299 01 -0300- 513.3820 Tuition reimbursement - 2,355 - 2,400 6,900 6,900 01- 0300 - 513.4010 Travel 2,266 1,332 3,840 600 6,950 3,850 01 -0300- 513.4110 Telephone 3,757 3,680 2,500 10,000 2,400 2,400 01 -0300- 513.4310 Water and sewer 1,106 578 1,200 1,200 1,200 1,200 01 -0300- 513.4320 Electricity 1,666 1,512 3,000 8,000 3,000 3,000 01 -0300 - 513.4420 Equipment rental - - 2,400 1,500 2,900 2,900 01 -0300- 513.4630 Office machine repair 1,240 1,146 - - - - 01- 0300 - 513.4710 Printing and binding 4,463 1,146 3,200 3,200 6,450 6,450 01 -0300- 513.4800 Community promotion 14,191 22,601 17,000 17,000 20,950 20,950 01 -0300- 513.4910 Advertising 23,436 20,821 16,000 16,000 1,000 1,000 01- 0300 - 513.5110 Office supplies 2,201 1,171 2,075 2,300 2,200 2,200 01 -0300- 513.5200 Materials and supplies - - - - 6,680 4,280 01 -0300- 513.5210 General operating supplies 2,253 2,149 1,700 6,000 - - 01- 0300 - 513.5410 Books and subscriptions 423 665 500 900 1,170 1,170 01 -0300 - 513.5420 Memberships and dues 150 150 650 490 1,240 1,240 Total Operating Expenses 115,199 112,593 99,330 127,148 230,194 185,614 Capital Outlay 01 -0300- 513.6430 Office equipment 1,000 - - - - Total Capital Outlay 1,000 - - - - - Total Human Resources Department $ 336,653 $ 366,778 $ 350,813 $ 356,500 $ 629,681 $ 495,760 Exhibit 8 0 • • General Fund Account Title City of Palm Beach Gardens Finance Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 01 -0600- 513.1210 Salaries and wages $ 207,767 $ 240,569 $ 261,050 $ 280,000 $ 310,832 $ 295,832 01 -0600- 513.1310 Part time salaries - 1,288 1,500 - - - 01 -0600 - 513.1410 Overtime 34 18 300 300 300 300 01 -0600- 513.1540 Longevity 4,617 4,457 6,982 6,982 7,703 7,703 01 -0600- 513.1550 Sick leave pay - 3,253 4,500 7,150 8,000 8,000 01 -0600- 513.2110 FICA taxes 15,421 18,008 20,986 22,524 25,003 23,855 01 -0600- 513.2210 Retirement contributions 16,015 19,050 20,514 18,000 25,842 24,642 01 -0600- 513.2310 Health and life insurance 21,719 26,002 30,949 30,949 41,403 39,368 01 -0600- 513.2410 Workers' compensation insurance 1,033 589 1,017 1,017 1,110 1,057 Total Personal Services 266,606 313,234 347,798 366,922 420,193 400,757 Operating Expenses 01 -0600- 513.3120 Professional services - medical - - - - 200 200 01 -0600- 513.3150 Professional services - other 6,618 51,619 1,750 10,000 139,250 101,750 01 -0600- 513.3710 Seminar and conference 700 555 775 775 935 935 01 -0600- 513.3810 Training and education 50 368 900 800 1,200 1,200 01 -0600- 513.3820 Tuition reimbursement 1,603 1,755 1,300 1,300 1,350 1,350 01 -0600 - 513.4010 Travel 1,799 2,070 2,780 1,700 3,770 3,770 01 -0600- 513.4110 Telephone 2,056 2,338 2,000 2,000 2,400 2,400 01- 0600 - 513.4310 Water and sewer 916 463 1,200 1,200 1,200 1,200 01 -0600 - 513.4320 Electricity 1,527 1,512 3,200 9,000 5,000 5,000 01 -0600- 513.4400 Rental - - - - 2,400 2,400 01 -0600- 513.4420 Equipment rental - - 2,400 1,440 - - 01 -0600 - 513.4630 Office equipment repair 820 503 400 100 - - 01 -0600- 513.4710 Printing and binding 4,992 4,790 5,200 5,200 5,500 5,500 01 -0600- 513.4910 Advertising - - - - 800 800 01 -0600- 513.5110 Office supplies 867 678 500 500 500 500 01 -0600- 513.5210 General operating supplies 2,421 2,581 2,200 5,000 4,800 4,800 01 -0600 - 513.5410 Books and subscriptions 240 175 300 300 300 300 01 -0600- 513.5420 Memberships and dues 255 275 305 255 335 335 Total Operating Expenses 24,864 69,682 25,210 39,570 169,940 132,440 Capital Outlay 01 -0600- 513.6430 Office equipment - - - 1,413 - - Total Capital Outlay 1,413 - - Total Finance Department $ 291,470 $ 382,916 $ 373,008 $ 407,905 $ 590,133 $ 533,197 Fxhihit 9 c.,►,�►,�* 1n General City of Palm Beach Gardens General Services Fund Department • 199711998 199811999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01 -0900- 519.2330 Disability insurance $ 10,801 $ 12,097 $ 13,000 $ 12,000 $ 13,000 $ 13,000 01 -0900- 519.2510 Unemployment compensation 11,828 17,585 18,000 18,000 18,000 18,000 Total Personal Services 22,629 29,682 31,000 30,000 31,000 31,000 Operating Expenses 01- 0900 - 519.3150 Professional - other 13,081 12,302 14,000 11,132 23,800 23,800 01- 0900 - 519.3180 Lawsuit settlement 222,000 222,000 - - - - 01 -0900- 519.3210 Accounting and auditing 25,989 32,020 37,000 32,000 37,000 37,000 01 -0900- 519.3440 Garbage collection 1,107,373 1,071,911 1,110,000 1,108,000 1,130,000 1,130,000 01 -0900- 519.4210 Postage and freight 27,941 42,438 39,000 39,000 41,000 41,000 01 -0900- 519.4330 Tipping fees 23,711 28,429 30,000 26,700 28,000 28,000 01 -0900 - 519.4420 Equipment rental - 839 1,000 1,600 1,200 1,200 01 -0900- 519.4500 Insurance 264,241 253,283 280,000 273,000 280,000 280,000 01- 0900 - 519.4800 Community promotion 900 3,413 5,700 3,500 4,000 4,000 01 -0900- 519.5420 Memberships and dues 12,326 13,269 13,800 13,800 14,050 14,050 Total Operating Expenses 1,697,562 1,679,904 1,530,500 1,508,732 1,559,050 1,559,050 Debt Service 01- 0900 - 519.7110 Debt service principal 305,000 450,000 585,000 585,000 682,000 682,000 01 -0900- 519.7210 Debt service interest 442,677 627,641 787,025 787,025 800,306 800,306 Total Debt Service 747,677 1,077,641 1,372,025 1,372,025 1,482,306 1,482,306 . Operating Transfer 01 -0900- 519.9109 Transfer to Golf Course 150,000 150,000 150,000 150,000 150,000 150,000 Total Operating Transfer 150,000 150,000 150,000 150,000 150,000 150,000 Total General Services Department $ 2,617,868 $ 2,937,227 $ 3,083,525 $ 3,060,757 $ 3,222,356 $ 3,222,356 c.,►,�►,�* 1n • General City of Palm Beach Gardens Police Fund Administration Division Department Account Tide 1997/1998 1998/1999 199912000 199912000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services - - - - 6,000 - 01- 1000 - 521.6430 Office equipment 2,297 - - 1,220 - - 01- 1000 - 521.1210 Salaries and wages $ 209,542 $ 222,016 $ 178,716 $ 145,000 $ 1,027,656 $ 959,032 01 -1000- 521.1410 Overtime 145 1,122 2,000 1,000 62,000 62,000 01 -1000- 521.1510 Incentive pay 2,280 3,840 2,040 2,040 3,780 3,780 01 -1000- 521.1520 Clothing allowance 1,860 2,640 1,860 1,860 15,300 14,400 01- 1000 - 521.1540 Longevity 1,258 3,286 300 1,500 17,507 17,507 01- 1000 - 521.1550 Sick leave pay - 3,495 4,500 600 6,500 6,500 01- 1000 - 521.2110 FICA taxes 15,630 19,148 14,490 11,628 86,655 81,336 01- 1000 - 521.2210 Retirement contributions 18,051 25,127 19,588 19,588 93,854 88,364 01 -1000- 521.2310 Health and life insurance 19,286 19,371 10,490 10,490 147,795 130,848 01 -1000- 521.2410 Workers' compensation insurance 10,233 4,666 8,556 8,556 11,799 10,621 Total Personal Services 278,285 304,711 242,540 202,262 1,472,846 1,374,388 Operating Expenses 01- 1000 - 521.3120 Professional services - medical - 845 240 240 - - 01 -1000- 521.3150 Professional services - other 623 6,178 600 14,000 30,600 30,600 01- 1000 - 521.3170 Professional services - engineer - - - - 21,000 - 01- 1000 - 521.3710 Seminar and conference 300 60 800 800 680 - 01- 1000 - 521.3810 Training and education 590 1,359 125 125 14,782 4,000 01- 1000 - 521.4010 Travel 470 1,320 1,559 800 2,000 - 01- 1000 - 521.4110 Telephone 42,927 48,618 1,500 1,900 80,559 80,559 01- 1000 - 521.4310 Water and sewer 7,954 2,262 6,000 6,000 7,800 7,800 01- 1000 - 521.4320 Electricity 20,747 19,601 32,800 38,000 50,000 50,000 01- 1000 - 521.4420 Equipment rental 128 254 126 400 32,070 32,070 .01- 1000 - 521.4430 Building rental 2,665 23,145 13,500 15,000 1,250 1,250 01- 1000 - 521.4600 Repair and maintenance 104,207 100,707 01- 1000 - 521.4630 Office equipment repair 1,365 649 700 900 - - 01- 1000 - 521.4710 Printing and binding 1,366 7,289 245 600 618 618 01- 1000 - 521.4800 Community promotion - - - - 800 800 01- 1000 - 521.4940 Trophies and awards 966 - 625 800 - - 01- 1000 - 521.5110 Office supplies 4,681 3,040 1,600 1,600 - - 01- 1000 - 521.5140 Recording tapes 50 - - - - - 01- 1000 - 521.5150 Photo supplies - 53 - - - - 01- 1000 - 521.5200 Materials and supplies - - - - 30,266 24,703 01- 1000 - 521.5210 General operating supplies 10,858 3,919 2,200 5,000 - - 01- 1000 - 521.5294 Uniforms and leather goods 1,350 1,152 1,074 600 6,274 3,200 01- 1000 - 521.5410 Books and subscriptions 666 763 751 751 2,685 2,635 01- 1000 - 521.5420 Memberships and dues 615 690 615 615 675 675 Total Operating Expenses 98,321 121,197 65,060 88,131 386,266 339,617 0 Capital Outlay 01- 1000 - 521.6400 Equipment - - - - 6,000 - 01- 1000 - 521.6430 Office equipment 2,297 - - 1,220 - - Total Capital Outlay 2,297 - - 1,220 6,000 - Operating Transfer 01 -1000- 521.9130 Transfer to Fleet Fund 32,792 31,009 22,354 22,354 47,050 47,050 Total Operating Transfer 32,792 31,009 22,354 22,354 47,050 47,050 Total Administration Division $ 411,695 $ 456,917 $ 329,954 $ 313,967 $ 1,912,162 $ 1,761,055 17- 1 -3.:4, 4 4 General Fund Ar- ?unt Title City of Palm Beach Gardens Police Road Patrol Division Department 1997/1998 199811999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 01- 1030 - 521.1210 Salaries and wages $ 2,273,901 $ 2,450,787 $ 2,642,092 $ 2,450,000 $ 3,357,836 $ 3,097,862 01- 1030 - 521.1310 Part time salaries - - - - 14,976 14,976 01- 1030 - 521.1410 Overtime 228,124 207,062 205,000 240,000 230,000 203,000 01- 1030 - 521.1510 Incentive pay 45,200 53,066 49,380 49,380 60,780 50,220 01 -1030- 521.1520 Clothing allowance 51,780 55,585 59,400 57,000 76,050 67,650 01- 1030 - 521.1540 Longevity 67,339 65,018 80,298 80,298 109,144 109,144 01- 1030 - 521.1550 Sick leave pay 4,923 7,624 10,300 5,400 12,800 12,800 01- 1030 - 521.2110 FICA taxes 220,057 215,425 233,055 220,479 295,411 272,696 01- 1030 - 521.2210 Retirement contributions 254,360 352,707 294,952 294,952 512,743 474,533 01- 1030 - 521.2310 Health and life insurance 213,419 253,806 296,465 245,000 469,522 405,619 01- 1030 - 521.2410 Workers' compensation insurance 156,863 139,775 146,552 146,552 165,283 152,801 Total Personal Services 3,515,966 3,800,855 4,017,494 3,789,061 5,304,545 4,870,301 Operating Expenses 01- 1030 - 521.3120 Professional services - medical 6,913 8,038 9,680 9,680 - - 01- 1030 - 521.3150 Professional services - other 81,662 1,472 1,090 1,090 10,790 6,390 01- 1030 - 521.3710 Seminar and conference 120 219 - - 1.540 - 01- 1030 - 521.3810 Training and education 3,680 1,249 285 500 975 - 01- 1030 - 521.4010 Travel 3,494 1,430 990 990 3,047 320 01- 1030 - 521.4110 Telephone 5,798 4,776 5,200 5,200 5,900 5,900 01- 1030 - 521.4420 Equipment rental 4,192 7,879 15,456 14,000 18,000 12,000 01- 1030 - 521.4430 Building Rental - 8,700 - - 8,900 8,900 01 -1030- 521.4600 Repair and maintenance 711 1,705 3,660 3,660 2,480 1,780 •01- 1030 - 521.4710 Printing and binding 10,176 10,570 10,299 10,299 14,713 11,249 01- 1030 - 521.4950 Prisoners expense 54 01- 1030 - 521.4960 Police reserves 5,508 3,665 7,762 5,500 7,762 5,637 01- 1030 - 521.4967 Police canine unit supplies 2,922 5,359 6,075 14,000 8,020 8,020 01- 1030 - 521.5200 Materials and supplies 14,987 20,669 8,783 9,200 37,929 25,569 01- 1030 - 521.5294 Uniforms and leather goods 26,173 25,424 23,415 18,000 46,463 20,863 01- 1030 - 521.5410 Books and subscriptions 1,107 644 1,159 1,159 1,373 1,288 01- 1030 - 521.5420 Memberships and dues 135 330 230 230 555 555 Total Operating Expenses 167,632 102,129 94,084 93,508 168,447 108,471 Capital Outlay 01- 1030 - 521.6400 Equipment 1,500 17,635 - - 194,380 - 01- 1030 - 521.6410 Vehicle - 41,993 27,500 27,500 110,000 - Total Capital Outlay 1,500 59,628 27,500 27,500 304,380 - Operating Transfer 01- 1030 - 521.9130 Transfer to Fleet Fund 461,216 488,342 451,421 451,421 593,483 428,523 Total Operating Transfer 461,216 488,342 451,421 451,421 593,483 428,523 Total Road Patrol Division $ 4,146,314 $ 4,450,954 $ 4,590,499 $ 4,361,490 $ 6,370,855 $ 5,407,295 • • General City of Palm Beach Gardens Fund Traffic Division Account Title Police Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 01- 1040 - 521.1210 Salaries and wages $ 402,024 $ 395,063 $ 404,700 $ 365,000 $ 496,458 $ 451,458 01- 1040 - 521.1410 Overtime 34,573 29,970 35,000 42,000 36,300 34,350 01- 1040 - 521.1510 Incentive pay 9,000 8,830 9,000 9,000 10,080 9,360 01- 1040 - 521.1520 Clothing allowance 7,960 7,660 8,370 8,370 10,950 9,600 01 -1040- 521.1530 School crossing guards 42,032 64,362 65,000 65,000 122,670 122,670 01 -1040- 521.1540 Longevity 16,411 17,641 23,117 19,000 23,019 23,019 01 -1040- 521.1550 Sick leave pay 1,658 1,671 3,000 670 3,000 3,000 01- 1040 - 521.2110 FICA taxes 38,657 39,734 41,936 38,942 53,739 49,989 01- 1040 - 521.2210 Retirement contributions 39,696 55,471 46,541 46,541 75,646 68,896 01 -1040- 521.2310 Health and life insurance 38,129 38,206 41,922 41,922 65,103 56,783 01 -1040- 521.2410 Workers' compensation insurance 33,242 19,673 22,621 22,621 24,841 22,590 Total Personal Services 663,382 678,281 701,207 659,066 921,806 851,715 Operating Expenses 01- 1040 - 521.3120 Professional services - medical 839 915 1,080 1,080 - - 01- 1040 - 521.3150 Professional services - other - - - - - - 01- 1040 - 521.3710 Seminar and conference - - 100 100 100 - 01 -1040- 521.3810 Training and education - 129 - - - - 01- 1040 - 521.4010 Travel 32 19 665 665 2,165 500 01- 1040 - 521.4110 Telephone - - - - 1,900 600 01 -1040- 521.4420 Equipment rental 547 468 486 486 - - 01 -1040- 521.4600 Repair and maintenance 162 - 3,300 3,000 5,400 5,100 01- 1040 - 521.4710 Printing and binding 45 352 300 300 300 300 01- 1040 - 521.5200 Materials and supplies 5,204 11,016 7,865 6,500 11,695 9,195 01 -1040- 521.5294 Uniforms and leather goods 5,399 7,986 6,280 5,500 9,695 9,695 01- 1040 - 521.5410 Books and subscriptions 413 217 167 167 167 167 Total Operating Expenses 12,641 21,102 20,243 17,798 31,422 25,557 Capital Outlay 01- 1040 - 521.6400 Equipment - 25,060 - - 49,916 16,400 01- 1040 - 521.6410 Vehicle - - - - 44,500 - Total Capital Outlay - 25,060 - - 94,416 16,400 Operating Transfer 01 -1040- 521.9130 Transfer to Fleet Fund 104,791 100,774 106,596 106,596 145,471 145,471 Total Operating Transfer 104,791 100,774 106,596 106,596 145,471 145,471 Total Traffic Division $ 780,814 $ 825,217 $ 828,046 $ 783,460 $ 1,193,115 $ 1,039,143 • • • General City of Palm Beach Gardens Fund Detective Division Police Department 1997/1998 1998/1999 1999/2000 1999/2000 200012001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01 -1070- 521.1210 Salaries and wages $ 276,245 $ 268,851 $ 377,013 $ 256,000 $ 414,589 $ 399,589 01- 1070 - 521.1410 Overtime 11,005 13,127 14,800 17,400 14,800 14,800 01- 1070 - 521.1510 Incentive pay 5,890 5,650 7,260 5,450 6,780 6,780 01 -1070- 521.1520 Clothing allowance 9,210 9,220 12,680 12,680 14,080 12,920 01- 1070 - 521.1540 Longevity 9,334 10,654 17,784 11,000 17,869 17,869 01- 1070 - 521.1550 Sick leave pay 909 - 1,000 - 1,000 1,000 01- 1070 - 521.2110 FICA taxes 22,724 22,907 32,936 23,144 35,888 34,651 01 -1070- 521.2210 Retirement contributions 31,826 44,273 41,424 41,424 60,666 58,416 01- 1070 - 521.2310 Health and life insurance 29,652 35,294 44,445 35,000 53,066 48,579 01- 1070 - 521.2410 Workers' compensation insurance 18,674 15,399 21,076 21,076 20,745 19,995 Total Personal Services 415,469 425,375 570,418 423,174 639,483 614,599 Operating Expenses 01- 1070 - 521.3120 Professional services - medical 115 575 840 840 - - 01- 1070 - 521.3150 Professional services - other 517 4,155 4,500 4,500 12,500 4,500 01- 1070 - 521.3710 Seminar and conference 70 - 150 150 540 - 01- 1070 - 521.3810 Training and education 2,239 4,325 100 100 2,000 - 01- 1070 - 521.4010 Travel 3,428 3,834 840 840 3,355 200 01- 1070 - 521.4110 Telephone 897 745 1,200 900 1,200 1,200 01- 1070 - 521.4420 Equipment rental 1,787 2,306 2,498 2,498 44,450 44,450 01- 1070 - 521.4600 Repair and maintenance 5,610 6,040 5,950 5,950 7,073 7,073 01- 1070 - 521.4710 Printing and binding - 315 100 900 100 100 01- 1070 - 521.5200 Materials and supplies 17,389 14,796 13,050 10,000 15,192 14,442 01- 1070 - 521.5294 Uniforms and leather goods 875 650 165 900 2,109 2,109 01- 1070 - 521.5410 Books and subscriptions 685 328 740 740 510 20 01- 1070 - 521.5420 Memberships and dues 130 120 215 215 225 225 Total Operating Expenses 33,742 38,189 30,348 28,533 89,254 74,319 Capital Outlay 01- 1070 - 521.6400 Equipment 5,240 - - - 11,795 1,000 Total Capital Outlay 5,240 - - - 11,795 1,000 Operating Transfer 01 -1070- 521.9130 Transfer to Fleet Fund 79,236 74,453 63,066 63,066 13,330 13,330 Total Operating Transfer 79,236 74,453 63,066 63,066 13,330 13,330 Total Detective Division $ 533,687 $ 538,017 $ 663,832 $ 514.773 $ 753,862 $ 703,248 Gvhihit 1d General Fund is Account Title Personal Services City of Palm Beach Gardens Police Professional Standards and Training Division Department 1997/1998 1998/1999 1999/2000 1999/2000 200012001 2000/2001 Actual Actual Budget Estimate Submitted Request 01- 1080 - 521.1210 Salaries and wages $ 71,827 $ 49,614 $ 152,152 $ 140,000 $ 198,146 $ 157,420 01- 1080 - 521.1410 Overtime 6,064 5,991 10,500 8,000 8,000 8,000 01- 1080 - 521.1510 Incentive pay 1,470 1,440 3,000 4,500 4,560 4,560 01- 1080 - 521.1520 Clothing allowance 920 920 2,790 2,790 3,510 2,790 01- 1080 - 521.1540 Longevity 3,782 2,950 6,119 7,500 9,661 9,661 01- 1080 - 521.1550 Sick leave pay 954 - 1,000 445 1,500 1,500 01- 1080 - 521.2110 FICA taxes 6,448 4,718 13,430 12,487 17,241 14,071 01- 1080 - 521.2210 Retirement contributions 6,486 7,060 17,498 17,498 28,321 25,063 01- 1080 - 521.2310 Health and life insurance 5,994 2,505 15,406 13,500 27,959 18,262 01- 1080 - 521.2410 Workers' compensation insurance 4,309 2,284 8,506 8,506 8,964 7,878 Total Personal Services 108,254 77,482 230,401 215,226 307,862 249,205 Operating Expenses 01- 1080 - 521.3120 Professional services - medical 160 - 360 240 17,400 17,400 01- 1080 - 521.3150 Professional services - other - 390 4,900 4,900 11,145 6,000 01 -1080- 521.3710 Seminar and conference 320 - 725 725 1,100 - 01 -1080- 521.3810 Training and education 1,450 3,775 3,000 3,000 6,850 - 01- 1080 - 521.3820 Tuition reimbursement 46,530 30,768 19,000 20,000 19,000 19,000 01- 1080 - 521.4010 Travel 739 747 12,902 12,902 7,470 3,990 01- 1080 - 521.4110 Telephone - - 850 850 1,200 1,200 01- 1080 - 521.4420 Equipment rental 554 334 5,522 4,800 6,260 660 01- 1080 - 521.4600 Maintenance and repair - - - - 2,750 1,750 01- 1080 - 521.4630 01- 1080 - 521.4690 Office equipment repair Repair of equipment 1,349 1,867 250 1,500 250 1,000 01- 1080 - 521.4710 Printing and binding 830 568 11,900 8,000 8,450 5,450 01- 1080 - 521.4910 Advertising - - - - 7,640 7,640 01- 1080 - 521.4940 Trophies and awards - - 600 600 1,625 1,625 01- 1080 - 521.5110 Office supplies 19,524 15,100 2,380 01 -1080- 521.5150 Photo supplies - - 370 01- 1080 - 521.5200 Materials and supplies - - - - 22,945 18,545 01- 1080 - 521.5210 General operating supplies - - 19,075 - - - 01- 1080 - 521.5240 Small tools and minor equipment - - 100 - - - 01- 1080 - 521.5294 Uniforms and leather goods 452 265 450 550 550 550 01- 1080 - 521.5410 Books and subscriptions 861 43 350 350 950 600 01- 1080 - 521.5420 Memberships and dues 95 95 545 545 1,235 1,235 Total Operating Expenses 72,864 53,952 84,779 58,712 116,570 85,645 Capital Outlay 01- 1080 - 521.6400 Equipment - - - - 17,500 - Total Operating Expenses - - - - 17,500 - Operating Transfer 01- 1080 - 521.9130 Transfer to Fleet Fund 6,164 5,879 4,657 4,657 5,233 5,233 Total Operating Transfer 6,164 5,879 4,657 4,657 5,233 5,233 Total Professional Standards and Training Division $ 187,282 $ 137,313 $ 319,837 $ 278,595 $ 447,165 $ 340,083 • Grants and Aids 01- 1200 - 522.8110 Aid to private organizations Total Grants and Aids • Operating Transfer 01- 1200 - 522.9130 Transfer to Fleet Fund Total Operating Transfer Total Administration Division 15,000 15,000 10,000 10,000 10,000 10,000 15,000 15,000 10,000 10,000 10,000 10,000 28,997 27,605 18,052 18,052 16,495 16,495 28,997 27,605 18,052 18,052 16,495 16,495 $ 515,547 $ 505,576 $ 1,762,251 $ 635,144 $ 2,601,392 $ 2,289,582 c1,t1,6:s -in General City of Palm Beach Gardens Fire Rescue Fund Administration Division Department • 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 200012001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01- 1200 - 522.1210 Salaries and wages $ 227,170 $ 206,952 $ 244,799 $ 230,000 $ 309,652 $ 309,652 01- 1200 - 522.1410 Overtime 739 - 300 - 300 300 01- 1200 - 522.1510 Incentive pay 5,670 5,733 5,670 6,300 7,140 7,140 01- 1200 - 522.1520 Clothing allowance 1,750 1,550 1,800 1,800 2,400 2,400 01- 1200 - 522.1540 Longevity 14,441 10,112 11,951 11,951 14,531 14,531 01- 1200 - 522.1550 Sick leave pay - 1,279 2,400 6,650 3,000 3,000 01- 1200 - 522.2110 FICA taxes 18,534 16,930 20,419 19,638 25,782 25,782 01- 1200 - 522.2210 Retirement contributions 3,133 12,853 15,453 15,453 25,430 25,430 01- 1200 - 522.2310 Health and life insurance 19,265 17,379 23,332 20,136 31,403 31,403 01- 1200 - 522.2410 Workers compensation insurance 12,479 5,755 10,631 10,631 13,564 13,564 Total Personal Services 303,181 278,543 336,755 322,559 433,202 433,202 Operating Expenses 01- 1200 - 522.3120 Professional services - medical 310 350 480 480 480 480 01- 1200 - 522.3150 Professional services - other 88,982 130,338 185,000 140,000 240,570 140,570 01- 1200 - 522.3170 Professional services - engineer - - - - 210,000 - 01- 1200 - 522.3710 Seminar and conference 735 325 1,065 900 1,290 840 01- 1200 - 522.3810 Training and education 880 700 1,000 900 1,000 1,000 01- 1200 - 522.3820 Tuition Reimbursement 5,340 4,830 - - 2,700 2,700 01- 1200 - 522.4010 Travel 3,210 942 2,704 2,000 3,640 2,280 01 -1200- 522.4110 Telephone 14,785 12,676 8,000 17,000 17,500 17,500 01- 1200 - 522.4310 Water and sewer 8,334 7,265 6,200 3,000 6,200 6,200 01- 1200 - 522.4320 Electricity 22,672 11,072 31,000 31,000 31,000 31,000 01- 1200 - 522.4420 Equipment rental 606 1,146 540 933 5,040 5,040 01- 1200 - 522.4600 Repair and maintenance - 2,300 2,300 01- 1200 - 522.4620 Communications repair 4,195 2,439 800 150 01- 1200 - 522.4630 Office equipment repair 2,499 931 2,800 1,450 - - 01- 1200 - 522.4710 Printing and binding 689 334 1,000 2,500 1,000 1,000 01- 1200 - 522.4800 Community promotion 213 1,500 2,000 2,000 1,500 1,500 01- 1200 - 522.4910 Advertising - - - - 800 800 01 -1200- 522.5110 Office supplies 5,367 5,361 4,650 6,000 6,650 6,650 01- 1200 - 522.5150 Photo supplies 138 583 300 275 - - 01- 1200 - 522.5200 Materials and supplies - - - - 1,000 1,000 01- 1200 - 522.5210 General operating supplies 1,657 710 700 850 - - 01- 1200 - 522.5294 Uniforms and leather goods 5,039 2,273 2,040 3,500 685 685 01- 1200 - 522.5410 Books and subscriptions 422 143 470 900 140 140 01- 1200 - 522.5420 Memberships and dues 460 510 695 695 695 695 Total Operating Expenses 166,533 184,428 251,444 214,533 534,190 222,380 Capital Outlay 01- 1200 - 522.6210 Capital outlay - - 1,146,000 70,000 1,500,000 1,500,000 01- 1200 - 522.6430 Office equipment 1,836 - - - - - Total Capital Outlay 1,836 - 1,146,000 70,000 1,500,000 1,500,000 Debt Service 01- 1200 - 522.7110 Principal - - - - - - 01 -1200- 522.7210 Interest - - - - 107,505 107,505 Total Debt Service - - - - 107,505 107,505 Grants and Aids 01- 1200 - 522.8110 Aid to private organizations Total Grants and Aids • Operating Transfer 01- 1200 - 522.9130 Transfer to Fleet Fund Total Operating Transfer Total Administration Division 15,000 15,000 10,000 10,000 10,000 10,000 15,000 15,000 10,000 10,000 10,000 10,000 28,997 27,605 18,052 18,052 16,495 16,495 28,997 27,605 18,052 18,052 16,495 16,495 $ 515,547 $ 505,576 $ 1,762,251 $ 635,144 $ 2,601,392 $ 2,289,582 c1,t1,6:s -in • [7 0 General Fund Account Title Personal Services 01- 1220 - 522.1210 01- 1220 - 522.1410 01- 1220 - 522.1510 01- 1220- 522.1520 01- 1220 - 522.1540 01- 1220 - 522.1550 01- 1220 - 522.2110 01- 1220 - 522.2210 01- 1220 - 522.2310 01- 1220 - 5222410 Total Personal Sery City of Palm Beach Gardens Life Safety Services Division Salaries and wages Overtime Incentive pay Clothing allowance Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Fire Rescue Department 1997/1998 1998/1999 199912000 1999/2000 2000/2001 200012001 Actual Actual Budget Estimate Submitted Request $ 136,375 $ 141,429 $ 146,752 $ 153,910 $ 246,318 $ 150,124 6,189 7,171 7,000 3,600 7,000 7,000 1,000 1,630 1,000 17,500 23,420 18,920 2,450 2,400 2,400 2,400 3,600 2,100 2,126 2,205 3,587 3,587 3,705 3,705 - 810 1,100 660 2,000 2,000 11,084 11,680 12,381 13,897 21,882 14,064 2,841 8,917 8,805 8,805 19,018 11,322 13,407 17,981 18,908 18,908 36,353 19,817 8,100 5,656 7,984 7,984 10,978 7,536 183,572 199,879 209,917 231,251 374,274 236,588 Operating Expenses 01- 1220 - 522.3120 Professional services - medical 310 380 480 480 800 640 01 -1220- 522.3710 Seminar and conference 200 130 500 500 225 225 01- 1220 - 522.3810 Training and education 201 839 500 500 750 750 01- 1220 - 522.3820 Tuition Reimbursement 1,807 1,505 1,500 500 4,000 4,000 01- 1220 - 522.4010 Travel 107 919 971 250 875 875 01- 1220 - 522.4110 Telephone 762 1,010 - 900 - - 01- 1220 - 522.4420 Equipment rental 607 720 624 624 936 936 01- 1220 - 522.4620 Communications repair - - 300 300 300 300 01- 1220 - 522.4710 Printing and binding 427 477 650 625 1,250 1,250 01- 1220 - 522.4800 Community promotion 3,890 2,565 4,000 4,000 5,500 5,500 01- 1220 - 522.5110 Office supplies 2,452 719 1,050 906 1,300 1,300 01- 1220 - 522.5150 Photo supplies 1,718 1,318 1,850 1,112 - - 01- 1220 - 522.5210 General operating supplies 2,178 2,734 800 1,900 3,550 3,550 01- 1220 - 522.5240 Small tools and minor equipment 192 - 500 350 - - 01- 1220 - 522.5294 Uniforms and leather goods 4,658 4,713 3,084 3,700 7,737 3,298 01- 1220 - 522.5410 Books and subscriptions 852 1,142 1,250 1,200 1,550 1,550 01- 1220 - 522.5420 Memberships and dues 100 195 535 535 535 535 Total Operating Expenses 20,461 19,366 18,594 18,382 29,308 24,709 Capital Outlay 01- 1220 - 522.6400 Equipment - - - - 1,200 1,200 01- 1220 - 522.6410 Vehicles - - - - 50,000 - 01- 1220 - 522.6350 Communications equipment - - 1,800 1,932 - -_ Total Capital Outlay - - 1,800 1,932 51,200 1,200 Operating Transfer 01 -1220- 522.9130 Transfer to Fleet Fund Total Operating Transfer Total Life Safety Services Division 42,496 41,111 33,572 33,572 55,636 55,636 42,496 41,111 33,572 33,572 55,636 55,636 $ 246,529 $ 260,356 $ 263,883 $ 285,137 $ 510,418 $ 318,133 Exhibit 17 • • General City of Palm Beach Gardens Fire Rescue Fund Fire Suppression Division Department Account Title Personal Services 01- 1230 - 522.1210 01- 1230 - 522.1410 01- 1230 - 522.1510 01- 1230 - 522.1520 01- 1230 - 522.1540 01- 1230 - 522.1550 01- 1230 - 522.2110 01- 1230 - 5222210 01- 1230 - 522.2310 01- 1230 - 5222410 Total Personal Sen Salaries and wages Overtime Incentive pay Clothing allowance Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices 199711998 1998/1999 1999/2000 1999/2000 2000/2001 200012001 Actual Actual Budget Estimate Submitted Request $ 1,405,786 $ 1,535,669 $ 1,688,384 $ 1,688,384 $ 2,102,721 $ 2,006,721 200,178 233,227 182,000 225,000 182,000 182,000 32,339 33,727 33,920 48,196 61,770 58,770 23,700 24,200 26,400 26,400 30,600 28,800 46,413 52,429 66,568 66,568 78,600 78,600 1,901 2,257 7,500 1,640 8,500 8,500 130,619 141,302 153,365 157,298 188,511 180,799 - 90,549 97,469 97,469 165,970 158,290 173,064 211,684 217,651 215,000 313,120 295,225 90,968 77,816 91,847 91,847 108,610 103,405 2,104,968 2,402,860 2,565,104 2,617,802 3,240,402 3,101,110 Operating Expenses 01- 1230 - 522.3120 Professional services - medical 8,105 5,230 7,680 7,680 8,160 7,680 01- 1230 - 522.3150 Professional services - other 11,078 28,169 40,000 40,000 45,000 45,000 01- 1230 - 522.3710 Seminar and conference 165 350 450 540 450 450 01- 1230 - 522.3810 Training and education 8,636 6,115 9,000 9,000 19,700 13,500 01- 1230 - 522.3820 Tuition reimbursement 10,757 9,463 10,000 10,000 27,007 17,000 01- 1230 - 522.4010 Travel 3,825 2,354 3,662 2,800 3,662 3,662 01- 1230 - 522.4110 Telephone 690 631 800 800 800 800 01- 1230 - 522.4420 Equipment rental 8,532 5,501 10,140 8,675 10,608 10,140 01- 1230 - 522.4600 Repair and maintenance - - - - 76,000 76,000 01- 1230 - 522.4620 Communications repair 4,932 5,275 4,500 3,280 - - 01- 1230 - 522.4640 Contractual vehicle maintenance 67,656 234,661 305,000 350,000 - - 01- 1230 - 522.4650 Municipal buildings and grounds 1,020 - - - - - 01- 1230 - 522.4690 Repair of equipment 34,634 22,319 19,000 16,000 - - 01- 1230 - 522.4710 Printing and binding - 261 150 75 150 150 01- 1230 - 522.4967 Canine unit 1,963 2,032 2,041 1,200 - - 01- 1230 - 522.5110 Office supplies 1,843 781 500 2,500 500 500 01- 1230 - 522.5150 Photo supplies 293 196 350 150 - - 01- 1230 - 522.5200 Materials and supplies - - - - 93,674 81,674 01- 1230 - 522.5210 General operating supplies 104,342 27,520 35,724 40,000 - - 01- 1230 - 522.5240 Small tools and minor equipment 4,328 1,007 5,700 4,000 - - 01- 1230 - 522.5250 Vehicle maintenance parts 22,466 21,346 19,000 38,000 - - 01- 1230 - 522.5260 Chemicals 3,062 3,825 5,750 4,500 - - 01- 1230 - 522.5294 Uniforms and leather goods 27,550 33,561 36,575 30,700 67,410 0 01 -1230- 522.5410 Books and subscriptions 228 - 1,250 950 1,250 1,250 01- 1230 - 522.5420 Memberships and dues 70 110 310 310 335 335 Total Operating Expenses 326,175 410,707 517,582 571,160 354,706 303,011 Capital Outlay 01- 1230 - 522.6400 Equipment - - - - 19,750 4,500 01- 1230 - 522.6410 Vehicle - - 270,189 270,189 308,000 185,000 01- 1230 - 522.6420 Feld equipment 45,975 39,237 25,000 25,000 - - 01- 1230 - 522.6450 Communications equipment - 9,800 9,000 9,000 - - _ Total Capital Outlay 45,975 49,037 304,189 304,189 327,750 189,500 Debt Service 01- 1230 - 522.7110 Principal 71,319 - - - - 01- 1230 - 522.7210 Interest 1,183 - - - - Total Debt Service 72,502 - - - - . Operating Transfer 01- 1230 - 522.9130 Transfer to Fleet Fund Total Operating Transfer Total Fire Suppression Division 13,354 12,434 29,067 29,067 42,107 42,107 13,354 12,434 29,067 29,067 42,107 42,107 $ 2,562,974 $ 2,875,038 $ 3,415,942 $ 3,522,218 $ 3,964,965 $ 3,635,728 c.,►,�ti�r a u u General Fund Account Title Personal Services 01- 1240 - 526.1210 01- 1240 - 526.1410 01- 1240 - 526.1510 01- 1240 - 526.1520 01- 1240 - 526.1540 01- 1240 - 526.1550 01- 1240 - 526.2110 01- 1240 - 5262210 01- 1240- 526.2310 01- 1240 - 526.2410 Total Personal Sery City of Palm Beach Gardens EMS Division Salaries and wages Overtime Incentive pay Clothing allowance Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Fire Rescue Department 199711998 1998/1999 199912000 199912000 2000/2001 200012001 Actual Actual Budget Estimate Submitted Request $ 782,928 $ 874,391 $ 1,014,979 $ 79,646 116,910 114,000 59,336 59,845 68,070 13,250 14,400 17,050 9,850 10,549 11,898 878 525 2,000 71,989 82,483 93,942 2,142 53,311 55,754 70,946 76,162 120,123 49,259 40,859 53,712 1,140,224 1,329,435 1,551, 528 870,000 $ 1,314,141 $ 1,242,969 114,000 114,000 114,000 120,000 190,760 175,262 15,000 21,600 20,100 11,898 21,600 20,100 515 2,500 2,500 86,553 127,342 120,482 55,754 101,027 95,333 95,000 196,128 172,212 53,712 66,503 62,645 1,422,432 2,155,601 2,025,603 Operating Expenses 01- 1240 - 526.3120 Professional services - medical 2,565 5,465 6,540 5,100 6,700 6,700 01- 1240 - 526.3150 Professional services - other 29,800 26,000 30,000 30,000 30,000 30,000 01- 1240 - 526.3470 Trash collection - 1,125 3,600 3,600 4,000 4,000 01 -1240- 526.3710 Seminar and conference 118 150 1,230 1,230 1,230 1,230 01- 1240 - 526.3810 Training and education 14,839 12,159 17,870 17,870 20,000 20,000 01- 1240 - 526.3820 Tuition reimbursement 4,323 4,937 9,000 6,000 19,500 12,000 01- 1240 - 526.4010 Travel 2,855 3,186 4,230 3,000 4,580 4,580 01- 1240 - 526.4110 Telephone 2,086 2,531 2,800 2,800 2,800 2,800 01- 1240 - 526.4420 Equipment rental 7,154 6,350 7,572 7,572 8,172 8,172 01- 1240 - 526.4600 Repair and maintenance - - - - 27,800 27,800 01- 1240 - 526.4620 Communications repair 87 1,375 1,500 2,000 - - 01- 1240 - 526.4630 Office equipment repair - - 600 600 - - 01- 1240 - 526.4640 Contractual vehicle maintenance 4,118 10,226 94,000 94,000 - - 01- 1240 - 526.4690 Repair of equipment 12,836 7,777 8,900 18,000 - - 01- 1240 - 526.4710 Printing and binding 3,573 866 2,025 2,025 2,275 2,275 01- 1240 - 526.4800 Community promotion 1,045 475 2,660 2,660 2,660 2,660 01- 1240 - 526.5110 Office supplies 1,551 919 2,500 2,500 500 500 01- 1240 - 526.5150 Photo supplies 505 554 650 650 - - 01- 1240 - 526.5200 Materials and supplies - - - - 107,730 107,730 01- 1240 - 526.5210 General operating supplies 86,870 80,503 85,280 85,280 - - 01- 1240 - 526.5240 Small tools and minor equipment - 66 1,800 1,800 - - 01- 1240 - 526.5250 Vehicle maintenance parts 1,068 - - - - - 01- 1240 - 526.5260 Chemicals 3,304 2,912 6,235 5,000 - - 01- 1240 - 526.5294 Uniforms and leather goods 15,641 18,698 22,418 15,000 42,095 21,740 01- 1240 - 526.5410 Books and subscriptions 951 2,340 1,336 - 1,600 1,336 1,336 01- 1240 - 526.5420 Memberships and dues 50 24 125 125 125 125 Total Operating Expenses 195,339 188,638 312,871 308,412 281,503 253,648 Capital Outlay 01- 1240 - 526.6400 Equipment - - - - 2,400 2,400 01- 1240 - 526.6410 Vehicles - - - - 80,000 - 01- 1240 - 526.6420 Field equipment 25,885 555 600 5,000 - - 01- 1240 - 526.6430 Office equipment - - 500 500 - - 01- 1240 - 526.6450 Communications equipment - - 1,200 1,200 - - Total Capital Outlay 25,885 555 2,300 6,700 82,400 2,400 Debt Service 01- 1240 - 526.7110 Principal 36,727 18,963 - - - - 01- 1240 - 526.7210 Interest 1,539 169 - - - - Total Debt Service 38,266 19,132 - - - - Operating Transfer 01- 1230 - 522.9130 Transfer to Fleet Fund 17,086 16,444 34,794 34,794 43,146 43,146 Total Operating Transfer 17,086 16,444 34,794 34,794 43,146 43,146 Total EMS Division $ 1,416,800 $ 1,554,204 $ 1,901,493 $ 1,772,338 $ 2,562,650 $ 2,324,797 • I ], General Fund Anmunt Title City of Palm Beach Gardens Administration Division Growth Management Department 1997/1998 199811999 1999/2000 1999/2000 2000/2001 200012001 Actual Actual Budget Estimate Submitted Request Personal Services 01- 1400 - 515.1210 Salaries and wages $ 64,845 $ 77,607 $ 100,966 $ 95,000 $ 176,767 $ 106,767 01- 1400 - 515.1410 Overtime - 80 500 300 800 800 01- 1400 - 515.1550 Sick leave pay - - " 01- 1400 - 515.2110 FICA taxes 4,895 5,833 7,762 7,290 13,584 8,229 01- 1400 - 515.2210 Retirement contributions 4,631 6,087 8,077 6,500 14,142 8,542 01- 1400 - 515.2310 Health and life insurance 3,409 5,625 11,312 6,800 17,508 10,116 01- 1400 - 515.2410 Workers' compensation insurance 833 196 394 394 1,983 1,733 Total Personal Services 78,613 95,428 129,011 116,284 224,784 136,187 Operating Expenses 01- 1400 - 515.3150 Professional services - other - 13,355 - 2,000 25,000 2,000 01- 1400 - 515.3710 Seminar and conference 739 724 100 100 800 - 01- 1400 - 515.3810 Training and education - - 200 200 600 600 01- 1400 - 515.4010 Travel 1,613 1,643 - - - - 01- 1400 - 515.4110 Telephone 11,780 9,205 8,000 8,000 4,800 4,800 01- 1400 - 515.4310 Water and sewer 3,032 1,641 4,000 4,000 4,000 4,000 01- 1400 - 515.4320 Electricity 6,794 7,058 10,000 35,000 10,000 10,000 01- 1400 - 515.4420 Equipment rental - 4,279 9,600 8,000 9,600 9,600 01- 1400 - 515.4630 Office equipment repair 1,355 788 - - - - 01- 1400 - 515.4710 Printing and binding 88 - 200 200 200 200 01- 1400 - 515.4910 Advertising - - - - 4,160 4,160 01- 1400 - 515.5110 Office supplies 1,206 726 750 750 850 850 01 -1400- 515.5120 Maps and blue prints - - - - - - 01- 1400 - 515.5150 Photo supplies - - - - - " 01- 1400 - 515.5200 Materials and supplies - - - - 1,750 1,300 01- 1400 - 515.5210 General operating supplies 2,303 2,541 1,300 1,300 - - 01- 1400 - 515.5410 Books and subscriptions 110 - - - - - 01- 1400 - 515.5420 Memberships and dues 35 782 400 890 860 510 Total Operating Expenses 29,055 42,742 34,550' 60,440 62,620 38,020 Capital Outlay 01- 1400 - 515.6430 Office equipment - - Total Capital Outlay - - - - - - Total Administration Division $ 107,668 $ 138,170 $ 163,561 $ 176,724 $ 287,404 $ 174,207 Pvhihit ".)n General Fund City of Palm Beach Gardens Planning and Zoning Division Growth Management Department 0 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request • • Personal Services 01- 1420 - 515.1210 Salaries and wages $ 276,540 $ 347,165 $ 404,361 $ 404,361 $ 451,164 $ 404,299 01- 1420 - 515.1310 Part time salaries 5,431 3,967 - 12,000 01- 1420 - 515.1410 Overtime 2,988 9,720 3,950 15,000 5,000 5,000 01- 1420 - 515.1540 Longevity 3,765 4,438 6,096 4,000 3,967 3,967 01 -1420- 515.1550 Sick leave pay - - 2,000 4,550 2,500 2,500 01- 1420 - 515.2110 FICA taxes 21,529 27,422 31,855 33,653 35,391 31,806 01- 1420 - 515.2210 Retirement contributions 19,210 24,943 32,349 28,000 36,388 32,639 01- 1420 - 515.2310 Health and life insurance 26,350 33,088 37,692 37,000 48,991 40,433 01- 1420 - 515.2410 Workers' compensation insurance 1,804 982 1,578 1,578 1,612 1,445 Total Personal Services 357,617 451,725 519,881 540,142 585,013 522,089 Operating Expenses 01- 1420 - 515.3150 Professional services - other 24,006 58,221 29,000 50,000 55,000 32,500 01- 1420 - 515.3710 Seminar and conference 2,123 1,655 2,670 600 2,600 1,600 01- 1420 - 515.3810 Training and education 240 724 1,850 1,850 1,370 1,370 01- 1420 - 515.3820 Tuition reimbursement 397 2,100 3,540 3,540 3,600 3,600 01- 1420 - 515.4010 Travel 2,316 2,802 5,160 3,000 5,630 4,470 01- 1420 - 515.4110 Telephone 688 - - - - - 01- 1420 - 515.4630 Office equipment repair - 614 125 - 150 150 01- 1420 - 515.4710 Printing and binding 3,136 1,530 2,925 4,500 2,925 2,925 01- 1420 - 515.5110 Office supplies 1,551 1,299 3,200 3,200 3,150 3,150 01- 1420 - 515.5120 Maps and blue prints 1,941 1,694 2,1.00 2,100 - - 01- 1420 - 515.5140 Recording tapes - - - - - - 01- 1420 - 515.5150 Photo supplies 192 257 456 456 - - 01 -1420- 515.5200 Materials and supplies - - - - 2,806 2,806 01- 1420 - 515.5210 General operating supplies 4,013 2,725 1,500 2,000 - - 01- 1420 - 515.5410 Books and subscriptions 1,112 1,168 1,070 1,070 1,090 1,090 01- 1420 - 515.5420 Memberships and dues 1,461 1,221 2,288 1,800 2,495 2,495 Total Operating Expenses 43,176 76,010 55,884 74,116 80,816 56,156 Capital Outlay 01- 1420 - 515.6430 Office equipment 22,208 - - 8,000 - - Total Capital Outlay 22,208 - - 8,000 - - Operating Transfer 01- 1420 - 515.9130 Transfer to Fleet Management Fun 4,638 10,629 8,888 8,888 10,401 10,401 Total Operating Transfer 4,638 10,629 8,888 8,888 10,401 10,401 Total Planning and Zoning Division $ 427,639 $ 538,364 $ 584,653 $ 631,146 $ 676,230 $ 588,646 Fvhihit 91 • • • General Fund Account Title Personal Services 01- 1430 - 515.1210 01- 1430 - 515.1310 01- 1430 - 515.1410 01- 1430 - 515.1540 01- 1430 - 515.1550 01- 1430 - 515.2110 01- 1430 - 515.2210 01- 1430 - 515.2310 01- 1430 - 515.2410 Total Personal Sery City of Palm Beach Gardens Code Enforcement Division Salaries and wages Part time salaries Overtime Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Growth Management Department 1997/1998 199811999 1999/2000 1999/2000 200012001 200012001 Actual Actual Budget Estimate Submitted Request $ 64,842 $ 87,031 $ 99,391 $ 95,000 $ 176,058 $ 125,478 7,634 10,551 17,000 17,000 - - 428 56 1,000 1,000 1,000 1,000 - - - - 300 300 - - 500 - 500 500 5,479 7,469 9,019 8,645 13,606 9,737 5,117 6,952 7,951 7,951 14,084 10,038 8,423 4,588 9,017 7,500 23,794 15,214 7,899 6,460 7,672 7,672 8,390 5,704 99,822 123,107 151,550 144,768 237,732 167,971 Operating Expenses 01- 1430 - 515.3150 Professional services - other 4,382 550 720 2,500 5,295 5,295 01 -1430- 515.3710 Seminar and conference 175 225 450 - 450 225 01- 1430 - 515.3810 Training and education 1,441 425 1,480 1,500 2,000 2,000 01- 1430 - 515.3820 Tuition reimbursement - - 1,500 - 1,100 600 01- 1430 - 515.4010 Travel 767 367 830 2,000 830 415 01- 1430 - 515.4110 Telephone - - - 300 600 600 01- 1430 - 515.4420 Equipment rental 35 185 - 190 100 100 01- 1430 - 515.4630 Office equipment repair - - 200 200 200 200 01- 1430 - 515.4710 Printing and binding 287 736 1,170 1,000 2,170 2,170 01- 1430 - 515.5110 Office supplies 490 283 800 1,200 1,200 1,200 01- 1430 - 515.5140 Recording tapes - - - - - - 01- 1430 - 515.5150 Photo supplies 1,676 968 1,850 1,200 - - 01- 1430 - 515.5200 Materials and supplies - - - - 3,423 2,773 01- 1430 - 515.5210 General operating supplies 1,796 416 601 601 - - 01- 1430 - 515.5294 Uniforms and leather goods - - 200 200 960 960 01- 1430 - 515.5410 Books and subscriptions 151 - 275 275 275 275 01- 1430 - 515.5420 Memberships and dues 245 - 230 230 360 360 Total Operating Expenses 11,445 4,155 10,306 11,396 18,963 17,173 Capital Outlay 01- 1430 - 515.6410 Vehicles 32,000 - - - 20,000 - 01- 1430 - 515.6430 Office equipment - 903 - - - - 01- 1430 - 515.6450 Communications equipment - - - - - - Total Capital Outlay 32,000 903 - - 20,000 - Operating Transfer 01- 1430 - 515.9130 Transfer to Fleet Management Fun 16,303 26,855 21,936 21,936 32,596 32,596_ Total Operating Transfer 16,303 26,855 21,936 21,936 32,596 32,596 Total Code Enforcement Division $ 159,570 $ 155,020 $ 183,792 $ 178,100 $ 309,291 $ 217,740 Exhibit 22 0 • • General Fund Account Title City of Palm Beach Gardens Building Division Growth Management Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 3,483 - - 600 - - Total Capital Outlay 3,483 - - 600 - - Operating Transfer 01- 1440 - 524.1210 Salaries and wages $ 271,148 $ 283,757 $ 313,179 $ 295,000 $ 366,671 $ 333,116 01 -1440- 524.1410 Overtime 1,013 48 800 300 800 800 01- 1440 - 524.1540 Longevity 14,034 13,643 10,607 10,607 11,901 11,901 01 -1440- 524.1550 Sick leave pay 2,216 - 2,700 4,840 5,000 5,000 01- 1440 - 524.2110 FICA taxes 21,406 21,598 25,037 23,772 29,404 26,838 01- 1440 - 524.2210 Retirement contributions 16,569 24,463 23,928 23,928 31,008 28,323 01 -1440- 524.2310 Health and life insurance 19,607 22,717 33,208 24,000 49,508 42,406 01 -1440- 524.2410 Workers' compensation insurance 16,606 8,908 16,955 16,955 12,443 11,577 Total Personal Services 362,619 375,154 426,414 399,402 506,735 459,961 Operating Expenses 01 -1440- 524.3150 Professional services - other 1,490 985 - 600 1,000 - 01- 1440 - 524.3710 Seminar and conference 438 - 500 500 500 500 01 -1440- 524.3810 Training and education 1,400 2,889 4,500 3,000 6,100 6,100 01- 1440 - 524.4010 Travel 1,716 2,706 3,100 3,100 4,400 3,600 01- 1440 - 524.4110 Telephone - - - - 3,840 3,840 01- 1440 - 524.4310 Water and sewer - - - - " 01- 1440 - 524.4320 Electricity - - - - - 01- 1440 - 524.4420 Equipment rental 50 231 - 385 01- 1440 - 524.4600 Repair and maintenance - - - - 900 500 01- 1440 - 524.4620 Communications repair - - 500 100 - - 01- 1440 - 524.4630 Office equipment repair - 48 200 100 - - 01 -1440- 524.4710 Printing and binding 525 600 800 800 1,300 1,300 01- 1440 - 524.5110 Office supplies 1,677 1,502 1,750 1,000 1,990 1,990 01- 1440 - 524.5210 General operating supplies 1,425 1,776 - 1,000 - - 01- 1440 - 524.5294 Uniforms and leather goods 122 260 1,000 1,300 1,200 1,200 01- 1440 - 524.5410 Books and subscriptions 388 696 1,375 900 1,375 1,375 01- 1440 - 524.5420 Memberships and dues 175 334 500 500 550 550 Total Operating Expenses 9,406 12,027 14,225 13,285 23,155 20,955 Capital Outlay 01- 1440 - 524.6410 Vehicles 01- 1440 - 524.6430 Office equipment 3,483 - - 600 - - Total Capital Outlay 3,483 - - 600 - - Operating Transfer 01- 1440 - 524.9130 Transfer to Fleet Management Fun 26,660 25,319 19,763 19,763 36,806 36,806 Total Operating Transfer 26,660 25,319 19,763 19,763 36,806 36,806_ Total Building Division $ 402,168 $ 412,500 $ 460,402 $ 433,050 $ 566,696 $ 517,722 Cvhihit 7Z • EA General City of Palm Beach Gardens Growth Management Fund Engineering Division Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01- 1450 - 515.1210 Salaries and wages $ - $ - $ - $ - $ 180,000 $ 130,417 01 -1450- 515.2110 FICA taxes - - - - 13,770 9,977 01- 1450 - 515.2210 Retirement contributions - - - - 14,400 10,433 01 -1450- 515.2310 Health and life insurance - - - - 25,371 8,883 01- 1450 - 515.2410 Workers' compensation insurance - - - - 2,378 1,766 Total Personal Services - - - - 235,919 161,476 Operating Expenses 01- 1450 - 515.3120 Professional services - medical - - - - 200 200 01- 1450 - 515.3150 Professional services - other - - - - 400,000 300,000 01- 1450 - 515.3710 Seminar and conference - - - - 600 600 01 -1450- 515.4010 Travel - - - - 1,200 1,200 01- 1450 - 515.4110 Telephone - - - - 2,400 2,400 01 -1450- 515.4710 Printing and binding - - - - 800 800 01- 1450 - 515.5110 Office supplies - - - - 500 500 01- 1450 - 515.5210 General operating supplies - - - - 8,000 8,000 01- 1450 - 515.5410 Books and subscriptions - - - - 300 300 01- 1450 - 515.5420 Memberships and dues - - - - 400 400 Total Operating Expenses - - - - 414,400 314,400 Operating Transfer 01 -1450- 515.9130 Transfer to Fleet Fund 15,733 - - - 23,785 23,785 Total Transfer 15,733 - - - 23,785 23,785 Total Engineering Division $ 15,733 $ - $ - $ - $ 674,104 $ 499,661 C -6;k;+ W Operating Transfer 01- 2000 - 572.9130 Transfer to Fleet Fund Total Operating Transfer Total Administration Division • 35,201 18,181 10,336 10,336 11,799 11,799 35,201 18,181 10,336 10,336 11,799 11,799 $ 514,602 $ 1,491,275 $ 5,286,072 $ 1,581,976 $ 733,057 $ 550,187 7r, General City of Palm Beach Gardens Parks and Recreation Fund Administration Division Department 199711996 199811999 1999/2000 199912000 200012001 200012001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01- 2000 - 572.1210 Salaries and wages $ 149,539 $ 139,737 $ 144,163 $ 134,000 $ 151,026 $ 151,026 01- 2000 - 572.1410 Overtime 91 - 500 500 500 500 01- 2000 - 572.1540 Longevity 5,686 6,805 6,055 5,500 5,832 5,832 01- 2000 - 572.1550 Sick leave pay - - 1,000 2,260 1,750 1,750 01- 2000 - 572.1560 Car Allowance - 3,810 3,600 3,600 3,600 3,600 01 -2000- 572.2110 FICA taxes 11,760 11,211 11,882 11,158 12,447 12,447 01- 2000 - 572.2210 Retirement contributions 13,496 15,261 11,257 12,238 12,501 12,501 01- 2000 - 572.2310 Health and life insurance 15,285 14,891 16,402 16,402 19,423 19,423 01- 2000 - 572.2410 Workers' Compensation insurance 3,856 393 562 562 499 499 Total Personal Services 199,713 192,108 195,421 186,220 207,578 207,578 Operating Expenses 01- 2000 - 572.3150 Professional services -other 12,218 10,340 11,850 11,850 88,350 13,350 01- 2000 - 572.3170 Professional services - engineer - - - - 101,000 - 01 -2000- 572.3400 Contractual Services - - 01- 2000 - 572.3410 Uniform rental - - - - - - 01- 2000 - 572.3710 Seminar and conference 1,727 670 850 450 800 550 01- 2000 - 572.3810 Training and education 29 616 1,350 600 1,700 400 01- 2000 - 572.3820 Tuition reimbursement 3,270 4,220 2,880 2,880 2,880 - 01- 2000 - 572.4010 Travel 4,552 2,708 4,290 3,800 5,820 3,620 01- 2000 - 572.4110 Telephone 14,037 13,746 16,300 16,300 17,740 17,740 01- 2000 - 572.4210 Postage and freight 7,916 8,334 12,480 9,500 11,000 11,000 01- 2000 - 572.4310 Water and sewer 16,466 33,785 19,000 19,000 19,000 19,000 01 -2000- 572.4320 Electricity 181,060 1,080 211,540 205,000 205,000 900 220,000 220,000 01- 2000 - 572.4420 Equipment rental 01- 2000 - 572.4600 Repair and Maintenance - - - 5,030 5,030 01- 2000 - 572.4630 Office equipment repair 4,702 3,316 4,340 4,340 - - 01- 2000 - 572.4710 Printing and binding 26,592 23,998 29,975 28,000 28,700 28,700 01- 2000 - 572.4910 Advertising - - - - 5,800 5,800 01- 2000 - 572.5110 Office supplies 4,355 3,171 3,780 2,800 - - 01- 2000 - 572.5150 Photo supplies 212 551 130 130 - - 01- 2000 - 572.5200 Materials and Supplies - - - - 3,910 3,910 01- 2000 - 572.5210 General operating supplies - 16 - 200 - - 01- 2000 - 572.5294 Uniforms and leather goods 367 1,276 830 1,000 850 850 01- 2000 - 572.5410 Books and subscriptions 70 18 200 200 200 110 01- 2000 - 572.5420 Memberships and dues 1,035 975 900 900 900 750 Total Operating Expenses 279,688 319,280 314,155 307,850 513,680 330,810 Capital Outlay 01- 2000 - 572.6210 Capital outlay - 961,706 4,766,160 1,076,240 - - 01- 2000 - 572.6430 Office equipment..- - - - 1,330 - - Total Capital Outlay - 961,706 4,766,160 1,077,570 - - Operating Transfer 01- 2000 - 572.9130 Transfer to Fleet Fund Total Operating Transfer Total Administration Division • 35,201 18,181 10,336 10,336 11,799 11,799 35,201 18,181 10,336 10,336 11,799 11,799 $ 514,602 $ 1,491,275 $ 5,286,072 $ 1,581,976 $ 733,057 $ 550,187 7r, Genera! City of Palm Beach Gardens Fund Aquatics Division 0 Account Title Personal Services 1998/1999 01- 2020 - 572.1210 Salaries and wages 01- 2020 - 572.1310 Part time salaries 01- 2020 - 572.1540 Longevity 01- 2020 - 572.2110 FICA taxes 01- 2020 - 572.2210 Retirement contributions 01 -2020- 572.2310 Health and life insurance 01- 2020 - 572.2410 Workers' compensation insurance Total Personal Services Operating Expenses 54,519 01- 2020 - 572.3120 Professional services - medical 01- 2020 - 572.3150 Professional services - other 01- 2020 - 572.3710 Seminar and conference 01- 2020 - 572.3810 Training and education 01- 2020 - 572.4010 Travel 01- 2020 - 572.4420 Equipment rental 01- 2020 - 572.4600 Repair and Maintenance 01- 2020 - 572.4630 Office equipment repair 01- 2020 - 572.4690 Repair of equipment 01- 2020 - 572.5110 Office supplies 01- 2020 - 572.5200 Materials and Supplies 01- 2020 - 572.5210 General operating supplies 01- 2020 - 572.5260 Chemicals 01- 2020 - 572.5294 Uniforms and leather goods 01- 2020 - 572.5410 Books and subscriptions 01- 2020 - 572.5420 Memberships and dues Total Operating Expenses Capital Outlay 1,811 01- 2020 - 572.6210 Capital outlay 01- 2020 - 572.6400 Equipment 01- 2020 - 572.6440 Photo and recreation equipment Total Capital Outlay - Total Aquatics Division 0 Parks and Recreation Department 1997/1998 1998/1999 199912000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 32,340 $ 33,654 $ 34,937 $ 34,854 $ 36,945 $ 36,945 54,519 60,534 58,000 58,000 64,813 64,813 - 300 - - 300 300 6,605 7,230 7,110 7,103 7,807 7,807 2,578 2,681 2,795 2,795 2,956 2,956 2,304 2,145 2,353 2,353 2,726 2,726 4,942 1,416 1,960 1,960 1,811 1,811 103,288 107,960 107,155 107,065 117.358 117,358 - - 520 520 520 520 260 260 650 300 650 650 400 135 150 150 150 150 - 100 250 150 250 250 713 200 440 300 440 220 240 220 360 260 360 360 - - - - 5,860 5,860 - 20 100 100 - - 13,878 4,306 4,750 4,750 - - 532 466 500 500 - - - - - - 11,500 11,500 1,405 1,758 2,000 2,000 - - 6,865 8,904 6,700 9,000 - - 1,381 1,678 1,600 1,600 1,800 1,800 20 65 100 100 100 100 - 180 100 100 100 100 25,694 18,292 18,220 19,830 21,730 21,510 54,700 - - - - - - _ _ - 1,600 800 699 - - - - - 55,399 - - - 1,600 800 $ 184,381 $ 126,252 $ 125,375 $ 126,895 $ 140,688 $ 139,668 General City of Palm Beach Gardens Fund Athletics Division 0 Account Title Personal Services 1998/1999 01- 2030 - 572.1210 Salaries and wages 01- 2030 - 572.1310 Part time salaries 01- 2030 - 572.1410 Overtime 01- 2030 - 572.1540 Longevity 01- 2030 - 572.1550 Sick leave pay 01- 2030 - 572.2110 FICA taxes 01- 2030 - 572.2210 Retirement contributions 01- 2030 - 572.2310 Health and life insurance 01- 2030 - 572.2410 Workers' compensation insurance Total Personal Services Operating Expenses 01- 2030 - 572.3150 Professional Services 01- 2030 - 572.3310 Professional contract service 01- 2030 - 572.3710 Seminar and conference 01- 2030 - 572.3810 Training and education 01- 2030 - 572.4010 Travel 01- 2030 - 572.5110 Office supplies 01 -2030- 572.5200 Materials and Supplies 01- 2030 - 572.5210 General operating supplies 01- 2030 - 572.5294 Uniforms and leather goods 01- 2030 - 572.5410 Books and subscriptions 01- 2030 - 572.5420 Memberships and dues .Total Operating Expenses Total Athletics Division is Parks and Recreation Department 1997/1998 1998/1999 199912000 199912000 2000/2001 200012001 Actual Actual Budget Estimate Submitted Request $ 81,333 $ 80,072 $ 87,211 $ 74,000 $ 83,755 $ 83,755 30,630 28,390 36,400 32,000 41,850 41,850 150 1,413 800 1,000 800 800 818 1,465 1,353 1,353 1,731 1,731 - 2,298 2,400 - 1,000 1,000 9,292 9,464 9,805 8,289 9,879 9,879 6,489 6,423 6,977 5,800 6,815 6,815 11,998 10,136 9,640 9,640 11,283 11,283 6,766 7,581 4,892 4,892 4,106 4,106 147,476 147,242 159,478 136,974 161,219 161,219 - - - - 6,125 6,125 13,942 15,000 15,000 15,000 15,000 15,000 400 - 375 100 600 300 13 - 50 50 400 350 484 - 500 400 810 370 194 413 425 350 - - - - - - 4,200 4,200 1,443 1,630 2,750 2,000 - - 591 577 600 600 500 500 20 20 75 75 75 75 230 100 100 200 200 100 17,317 17,740 19,875 18,775 21,785 20,895 $ 164,793 $ 164,982 $ 179,353 $ 155,749 $ 183,004 $ 182,114 G..h7hi4 77 0 • General Fund Account Title Personal Services City of Palm Beach Gardens Parks and Recreation Programs Division Department 199711998 1998/i999 199912000 1999/2000 200012001 2000/2001 Actual Actual Budget Estimate Submitted Request 01- 2040 - 572.1210 Salaries and wages $ 155,322 $ 168,083 $ 176,354 $ 165,000 $ 238,184 $ 195,723 01- 2040 - 572.1310 Part time salaries 72,074 70,828 83,000 83,000 77,625 77,625 01- 2040 - 572.1410 Overtime 547 1,294 600 3,300 600 600 01- 2040 - 572.1540 longevity 3,266 4,057 4,217 4,217 4,055 4,055 01- 2040 - 572.1550 Sick leave pay - 492 1,500 270 1,500 1,500 01- 2040 - 572.2110 FICA taxes 17,480 18,515 20,324 19,568 24,630 21,382 01- 2040 - 572.2210 Retirement contributions 9,977 10,804 13,754 12,500 19,608 16,211 01- 2040 - 572.2310 Health and life insurance 18,000 24,586 23,972 23,972 33,607 25,645 01- 2040 - 572.2410 Workers' compensation insurance 13,770 10,305 7,353 7,353 9,321 7,239 Total Personal Services 290,436 308,964 331,074 319,180 409,130 349,980 Operating Expenses 01- 2040 - 572.3150 Professional services - other 1,453 13,231 10,325 4,400 9,325 2,300 01 -2040- 572.3710 Seminar and conference 1,690 405 750 750 750 600 01 -2040- 572.3810 Training and education 11 240 750 400 750 500 01- 2040 - 572.4010 Travel 2,028 469 975 975 975 755 01- 2040 - 572.4420 Equipment rental 1,696 4,620 2,330 2,330 2,330 1,500 01 -2040- 572.4710 Printing and binding 6,969 402 1,800 800 1,800 1,800 01 -2040- 572.4910 Advertising 981 1,225 2,000 500 2,000 1,500 01- 2040 - 572.4930 Special activities 102 407 575 575 - - 01- 2040 - 572.5110 Office supplies 1,051 1,718 1,350 2,000 - - 01 -2040- 572.5150 Photo supplies 309 191 200 200 - - 01 -2040- 572.5200 Materials and Supplies - - - - 8,300 8,300 01 -2040- 572.5210 General operating supplies 6,364 6,121 6,300 6,300 - - 01- 2040 - 572.5294 Uniforms and leather goods 976 711 1,000 1,200 1,000 1,000 01- 2040 - 572.5410 Books and subscriptions 268 340 275 275 275 150 01- 2040 - 572.5420 Memberships and dues 525 385 525 525 525 425 Total Operating Expenses 24,423 30,465 29,155 21,230 28,030 18,830 Capital Outlay 01- 2040 - 572.6400 Equipment - - - - 7,800 1,200 01- 2040 - 572.6430 Office equipment - 1,786 - - - - 01- 2040 - 572.6440 Photo and recreation equipment - - - - - - Total Capital Outlay - 1,786 - - 7,800 1,200 Operating Transfer 01 -2040- 572.9130 Transfer to Fleet Fund 10,656 10,285 11,763 11,763 12,287 12,287 Total Operating Transfer 10,656 10,285 11,763 11,763 12,287 12,287 Total Programs Division $ 325,515 $ 351,500 $ 371,992 $ 352,173 $ 457,247 $ 382,297 G�ti�tirt 7Q FYhihit 29 General City of Palm Beach Gardens Parks and Recreation Fund Grounds and Facilities Division Department • 1997/1998 1998/1999 1999/2000 199912000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01 -2080- 519.1210 Salaries and wages $ 439,349 $ 485,329 $ 516,520 $ 495,000 $ 712,595 $ 647,595 01- 2080 - 519.1310 Part time salaries 93,739 97,177 113,000 85,000 113,000 113,000 01- 2080 - 519.1410 Overtime 16,483 20,876 15,500 25,000 20,000 20,000 01- 2080 - 519.1540 Longevity 13,367 13,206 16,800 15,500 17,195 17,195 01- 2080 - 519.1550 Sick leave pay 1,079 1,035 1,100 - 1,100 1,100 01- 2080 - 519.2110 FICA taxes 42,438 46,713 50,713 47,468 66,088 61,115 01- 2080 - 519.2210 Retirement contributions 28,553 32,760 41,077 38,000 54,023 48,823 01- 2080- 519.2310 Health and life insurance 63,668 73,776 86,637 83,000 128,358 101,472 01- 2080 - 519.2410 Workers' compensation insurance 35,292 55,595 28,976 28,976 32,231 29,046 Total Personal Services 733,968 826,467 870,323 817,944 1,144,590 1,039,346 Operating Expenses 01- 2080- 519.3150 Professional services - other 900 235,542 101,000 140,000 175,000 175,000 01- 2080 - 519.3400 Contractual Services - - - - 9,576 9,264 01- 2080 - 519.3410 Uniform rental 6,132 5,741 6,000 6,900 - - 01- 2080 - 519.3480 Other contractual services 578 342 1,152 900 - - 01- 2080 - 519.3710 Seminar and conference 875 837 1,125 500 1,125 250 01- 2080 - 519.3810 Training and education 89 35 1,000 800 1,000 500 01- 2080 - 519.4010 Travel 537 978 290 290 290 290 01 -2080- 519.4420 Equipment rental 8,798 7,495 8,682 8,682 9,013 9,013 01- 2080 - 519.4600 Repair and Maintenance - - - - 116,400 113,400 01- 2080 - 519.4620 Communication repair 110 2,300 900 900 - - 2080 - 519.4640 Contractual vehicle maintenance 11,067 4,870 8,000 12,500 - - •01- 01- 2080 - 519.4650 Municipal building and grounds 39,199 31,583 30,000 29,000 01- 2080 - 519.4670 Park repair 62,388 58,683 54,500 60,000 - - 01- 2080 - 519.4680 Irrigation systems 12,850 10,494 15,000 12,000 - - 01- 2080- 519.5120 Maps and blueprints 171 120 250 250 - - 01- 2080 - 519.5200 Materials and Supplies - - - - 94,475 87,675 01- 2080 - 519.5210 General operating supplies 7,711 11,443 9,780 9,780 - - 01- 2080 - 519.5240 Small tools and minor equipment 2,541 4,210 4,885 4,500 - - 01- 2080 - 519.5280 Agricultural supplies 54,065 49,314 47,000 47,000 - - 01- 2080 - 519.5292 Janitorial supplies 14,706 16,817 15,000 17,500 - - 01- 2080 - 519.5294 Uniforms and leather goods 3,699 3,410 4,080 5,000 6,735 6,735 01- 2080 - 519.5410 Books and subscriptions 145 90 - 125 50 50 01- 2080 - 519.5420 Memberships and dues 185 185 210 210 210 210 Total Operating Expenses 226,746 444,489 308,854 356,837 413,874 402,387 Capital Outlay 01- 2080 - 519.6300 Land and Improvements - - - - 525,000 362,500 01- 2080 - 519.6350 Other improvements 1,076,629 5,295 175,000 175,000 - - 01- 2080 - 519.6400 Equipment - - - 10,500 - 01- 2080 - 519.6410 Vehicles - - - - 75,000 - 01- 2080 - 519.6420 Field equipment 36,962 42,998 3,050 6,000 - - Total Capital Outlay 1,113,591 48,293 178,050 181',000 610,500 362,500 Debt Service 01- 2080 - 519.7110 Principal - - 124,700 124,700 149,256 149,256 01- 2080 - 519.7210 Interest - - 45,000 45,000 107,484 107,484 Total Debt Service - - 169,700 169,700 256,740 256,740 Operating Transfer 01- 2080 - 55 19.9130 01 -208 Transfer to Fleet Fund 52,302 41,417 42,355 42,355 56,216 56,216 Total Operating Transfer 52,302 41,417 42,355 42,355 56,216 56,216 Total Grounds and Facilities Division $ 2,126,607 $ 1,360,666 $ 1,569,282 $ 1,398,136 $ 2,481,920 $ 2,117,189 FYhihit 29 • 17J General City of Palm Beach Gardens Fund Administration Division Acoount Title Personal Services 01- 3000 - 539.1210 01- 3000 - 539.1310 01- 3000 - 539.1410 01- 3000 - 539.1540 01- 3000 - 539.1550 01- 3000 - 539.1560 01- 3000 - 539.2110 01- 3000 - 539.2210 01- 3000 - 539.2310 01- 3000 - 539.2410 Total Personal Sen Salaries and wages Part time salaries Overtime Longevity Sick leave pay Car allowance FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Public Works Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 165,720 $ 196,647 $ 210,986 $ 250,000 $ 356,477 $ 291,477 17,075 16,993 20,300 20,300 - 22,100 2,717 5,458 2,000 3,500 2,000 2,000 1,744 2,463 3,477 8,500 11,412 11,412 563 1,990 4,000 930 4,000 4,000 - 3,750 3,600 3,600 3,600 3,600 14,306 17,107 18,694 21,942 28,878 23,905 11,107 13,685 16,879 15,000 29,239 24,039 17,388 21,365 27,960 27,960 53,633 41,697 10,789 4,700 8,822 8,822 10,305 10,073 241,409 284,158 316,718 360,554 499,544 434,303 Operating Expenses 122,800 - - - - - 01- 3000 - 539.6400 Equipment - - - - - Total Capital Outlay 122,800 - - - - - Operating Transfer 01- 3000 - 539.3120 Professional services - medical - 120 800 800 800 800 01- 3000 - 539.3150 Professional services - other 2,680 3,435 3,000 4,000 28,850 3,850 01- 3000 - 539.3400 Contracutal services - - - - 2,230 2,230 01- 3000 - 539.3410 Uniform rental 1,900 1,605 1,190 1,190 - - 01- 3000 - 539.3710 Seminar and conference 1,075 1,013 1,400 500 1,400 250 01- 3000 - 539.3810 Training and education 281 284 1,000 400 1,000 1,000 01- 3000 - 539.3820 Tuition reimbursement 645 2,070 - - - - 01- 3000 - 539.4010 Travel 2,958 2,560 2,945 2,945 2,945 820 01- 3000 - 539.4110 Telephone 6,220 6,670 8,760 8,760 15,960 15,960 01- 3000 - 539.4310 Water and sewer 11,730 13,072 15,000 15,000 15,000 15,000 01- 3000 - 539.4320 Electricity 20,774 21,354 25,000 25,000 25,000 25,000 01- 3000 - 539.4420 Equipment rental 334 271 300 300 300 - 01- 3000 - 539.4600 Repair and maintenance - - - - 3,722 3,722 01- 3000 - 539.4620 Communications repair 164 1,503 2,000 500 - - 01- 3000 - 539.4630 Office equipment repair 1,961 1,177 1,372 1,372 - - 01- 3000 - 539.4710 Printing and binding 1,050 1,166 1,500 1,500 1,500 1,500 01- 3000 - 539.4910 Advertising - - - - 6,000 2,000 01- 3000 - 539.5110 Office supplies 1,551 1,689 2,200 2,200 2,200 2,200 01- 3000 - 539.5120 Maps and blueprints 1,550 1,890 3,200 2,500 - - 01- 3000 - 539.5150 Photo supplies 96 117 1,000 800 - - 01- 3000 - 539.5200 Materials and supplies - - - - 26,645 26,645 01- 3000 - 539.5210 General operating supplies 934 1,119 2,000 3,500 - - 01- 3000 - 539.5294 Uniform and leather goods 726 578 1,040 600 2,000 600 01- 3000 - 539.5410 Books and subscriptions 434 443 900 900 900 900 01- 3000 - 539.5420 Memberships and dues 90 100 200 200 200 200 Total Operating Expenses 57,153 62,236 74,807 72,967 136,652 102,677 Capital Outlay 01- 3000 - 539.6350 Other improvements 122,800 - - - - - 01- 3000 - 539.6400 Equipment - - - - - Total Capital Outlay 122,800 - - - - - Operating Transfer 01- 3000 - 539.9130 Transfer to Fleet Fund 36,391 23,771 21,206 21,206 22,948 22,948 Total Transfer 36,391 23,771 21,206 21,206 22,948 22,948 Total Administration Division $ 457,753 $ 370,165 $ 412,731 $ 454,727 $ 659,144 $ 559,928 • • General Fund Account Title City of Palm Beach Gardens Facilities Maintenance Division Public Works Department 1997/1998 1998/1999 199912000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Personal Services 01- 3030 - 539.1210 Salaries and wages $ 161,106 $ 166,168 $ 188,540 $ 160,000 $ 440,398 $ 313,898 01- 3030 - 539.1410 Overtime 7,060 5,502 4,000 20,000 6,000 6,000 01- 3030 - 539.1540 Longevity 2,860 3,010 5,255 4,800 6,166 6,166 01- 3030 - 539.1550 Sick leave pay - - 500 - 500 500 01- 3030 - 539.2110 FICA taxes 12,704 12,958 15,170 14,137 34,659 24,982 01- 3030 - 539.2210 Retirement contributions 11,758 13,500 15,084 13,000 35,654 25,534 01- 3030 - 539.2310 Health and life insurance 24,446 26,876 30,617 30,617 88,903 57,932 01- 3030 - 539.2410 Workers'compensation insurance 10,927 9,915 11,877 11,877 24,169 17,122 Total Personal Services 230,861 237,929 271,043 254,431 636,449 452,134 Operating Expenses 01- 3030 - 539.3150 Professional services - other 47,556 53,347 70,400 28,000 11,080 11,080 01- 3030 - 539.3400 Contracutal services - - - - 10,420 9,380 01- 3030 - 539.3410 Uniform rental 2,215 1,600 1,820 2,300 - - 01- 3030 - 539.3480 Other contractual services - - 1,000 - - - 01 -3030- 539.3710 Seminars and conferences - 395 395 - 395 - 01- 3030 - 539.3810 Training and education 300 - 200 - 600 - 01- 3030 - 539.3820 Tuition reimbursement - - 1,400 - 1,400 500 01- 3030 - 539.4010 Travel 255 278 350 - 350 - 01- 3030 - 539.4110 Telephone - - - 500 3,204 3,204 01- 3030 - 539.4420 Equipment rental 3,786 4,074 1,927 2,500 2,052 2,000 01 -3030- 539.4600 Repair and maintenance - - - - 45,550 41,000 01- 3030 - 539.4620 Communications repair 301 4,281 5,550 800 - - 01 -3030- 539.4650 Municipal building and grounds 68,157 46,153 56,800 56,800 - - 01- 3030 - 539.5200 Materials and supplies - - - - 25,200 25,200 01- 3030 - 539.5210 General operating supplies 139 49 565 565 - - 01- 3030 - 539.5240 Small tools and minor equipment 2,070 3,587 2,910 5,400 - - 01 -3030- 539.5292 Janitorial supplies 4,139 1,504 5,650 20,660 - - 01 -3030- 539.5294 Uniform and leather goods 1,002 684 1,409 1,409 3,400 2,500 Total Operating Expenses 129,920 115,952 150,376 118,934 103,651 94,864 Capital Outlay 01- 3030 - 539.6400 Equipment - - - - 4,000 4,000 01- 3030 - 539.6410 Vehicle - - - - " 01- 3030 - 539.6420 Field equipment - 5,765 - 2,750 - - Total Capital Outlay - 5,765 - 2,750 4,000 4,000 Operating Transfer 01- 3030 - 539.9130 Transfer to Fleet Fund Total Transfers Total Facilities Maintenance Division 18,133 17,308 18,877 18,877 22,938 22,938 _ 18,133 17,308 18,877 18,877 22,938 22,938 $ 378,914 $ 376,954 $ 440,296 $ 394,992 $ 767,038 $ 573,936 FYhihit 'Al • • • General Fund An ?unt Title City of Palm Beach Gardens Canal Division Public Works Department 1997/1998 199811999 199912000 1999/2000 200012001 200012001 Actual Actual Budget Estimate Submitted Request Personal Services 01- 3040 - 541.1210 Salaries and wages $ 290,081 $ 310,112 $ 442,971 $ 385,000 $ 291,175 $ 217,175 01- 3040 - 541.1410 Overtime 8,910 11,237 8,000 9,000 5,000 5,000 01- 3040 - 541.1540 Longevity 11,718 16,567 20,995 29,995 15,252 15,252 01- 3040 - 541.1550 Sick leave pay 633 661 1,000 665 1,000 1,000 01- 3040 - 541.2110 FICA taxes 23,543 25,333 36,182 32,486 23,901 18,240 01- 3040 - 541.2210 Retirement contributions 14,682 20,442 33,825 33,825 24,748 18,828 01- 3040 - 541.2310 Health and life insurance 34,217 39,041 72,089 58,000 56,493 38,730 01- 3040 - 541.2410 Workers' compensation insurance 17,950 13,486 29,002 29,002 15,660 11,643 Total Personal Services 401,734 436,879 644,064 577,973 433,229 325,868 Operating Expenses 01- 3040 - 541.3150 Professional services - other 5,849 2,911 - - 20,425 425 01- 3040 - 541.3400 Contractual services - - - - 55,400 54,060 01- 3040 - 541.3410 Uniform rental 2,534 3,075 3,900 3,900 - - 01- 3040 - 541.3460 Noxious weed control 40,513 1,012 10,000 2,000 - - 01- 3040 - 541.3470 Trash collection 1,182 46,584 4,000 4,000 - - 01- 3040 - 541.3480 Other contractual services - - 37,900 40,000 - - 01- 3040 - 541.3810 Training and education 223 330 1,300 300 1,300 - 01- 3040 - 541.4010 Travel - - 700 - 700 - 01- 3040 - 541.4110 Telephone - - - - 2,136 2,136 01- 3040 - 541.4420 Equipment rental 2,822 27,030 5,000 15,000 2,916 2,500 01- 3040 - 541.4600 Repair and maintenance - - - - 501,000 401,000 01- 3040 - 541.4620 Communications repair 955 939 1,000 600 - - 01- 3040 - 541.4660 Streets, sewers, and parks 1,074 14,102 15,625 15,625 - - 01- 3040 - 541.4675 Canal Maintenance - 365,155 400,000 100,000 - - 01- 3040 - 541.5200 Materials and supplies - - - - 18,650 18,650 01- 3040 - 541.5210 General operating supplies 1,122 2,028 1,600 2,600 - - 01- 3040 - 541.5225 Parking areas 2,999 - 2,500 - - - 01- 3040 - 541.5240 Small tools and minor equipment 1,314 2,638 2,700 2,700 - - 01- 3040 - 541.5291 Traffic control expenses 13,354 7,184 39,000 35,000 - - 01- 3040 - 541.5294 Uniform and leather goods 2,097 1,454 3,900 3,900 3,800 2,050 01- 3040 - 541.5296 Mosquito control 7,897 9,937 9,900 12,000 - - 01- 3040 - 541.5420 Memberships and dues 35 - 35 35 50 - Total Operating Expenses 83,970 484,379 539,060 237,660 606,377 480,821 Capital Outlay 01- 3040 - 541.6300 land and improvements - - - - 1,415,000 100,000 01- 3040 - 541.6350 Other improvements 304,138 - - 01- 3040 - 541.6410 Vehicle - - - - - - 01- 3040-541.6420 Field Equipment 206,763 71,412 - - - - Total Capital Outlay 510,901 71,412 - - 1,415,000 100,000 Debt Service 01- 3040 - 541.7110 Principal 27,326 14,110 - - - - 01- 3040 - 541.7210 Interest 1,147 127 - - - - Total Debt Service 28,473 14,237 - - - - Operating Transfer 01- 3040 - 541.9130 Transfer to Fleet Fund 61,535 50,464 35,792 35,792 26,900 26,900 Total Transfers 61,535 50,464 35,792 35,792 26,900 26,900 _ Total Canal Division $ 1,086,613 $ 1,057,371 $ 1,218,916 $ 851,425 $ 2,481,506 $ 933,589 Fxhihit 19 • • • General City of Palm Beach Gardens Public Works Fund Mowing and Landscaping Division Department 1997!1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01- 3050 - 541.1210 Salaries and wages $ 269,409 $ 248,452 $ 210,516 $ 175,000 $ 920,105 $ 294,105 01- 3050 - 541.1410 Overtime 4,250 9,061 3,000 10,000 6,000 6,000 01- 3050 - 541.1540 Longevity 15,266 7,913 10,469 9,500 12,888 12,888 01- 3050 - 541.1550 Sick leave pay - 1,990 3,000 1 - 3,000 3,000 01- 3050 - 541.2110 FICA taxes 21,693 20,030 17,364 14,879 72,062 24,173 01- 3050 - 541.2210 Retirement contributions 17,469 24,349 16,842 16,017 73,841 23,761 01- 3050 - 541.2310 Health and life insurance 32,527 51,008 30,204 27,000 162,582 42,183 01- 3050 - 541.2410 Workers' compensation insurance 21,610 15,733 13,999 13,999 49,230 15,294 Total Personal Services 382,224 378,536 305,394 266,395 1,299,708 421,404 Operating Expenses 01- 3050 - 541.3150 Professional services - other 18,327 28,558 77,500 77,500 132,125 146,000 01- 3050 - 541.3400 Contracutal services - - - - 40,120 25,560 01- 3050 - 541.3410 Uniform rental 3,524 3,025 3,120 2,500 - - 01- 3050 - 541.3470 Trash collection 65 1,239 500 1,500 - - 01- 3050 - 541.3480 Other contractual services - - 1,000 - - - 01- 3050 - 541.3710 Seminars and conferences - - 85 - 85 - 01- 3050 - 541.3810 Training and education 240 220 1,000 - 1,000 400 01- 3050 - 541.4010 Travel 477 - 400 - 400 - 01- 3050- 541.4110 Telephone - - - 600 4,272 2,600 01- 3050 - 541.4420 Equipment rental 6,680 3,983 1,000 5,000 1,656 1,500 01- 3050 - 541.4600 Repair and maintenance - - - - 16,000 15,000 01- 3050 - 541.4620 Communications repair 312 566 1,000 300 - - 01- 3050 - 541.4650 Municipal building and grounds 31,467 10,894 15,000 15,000 - - 01- 3050 - 541.4680 Irrigation system 19,454 11,194 7,500 10,500 - - 01- 3050 - 541.5200 Materials and supplies - - - - 34,500 31,050 01- 3050 - 541.5210 General operating supplies 3,537 621 1,135 1,135 - - 01- 3050 - 541.5220 Fencing and landscape 1,003 1,173 5,000 5,000 - - 01- 3050 - 541.5240 Small tools and minor equipment 732 1,301 1,000 1,000 - - 01- 3050 - 541.5280 Agricultural supplies 8,926 10,592 4,000 5,000 - - 01- 3050 - 541.5294 Uniform and leather goods 2,318 920 3,040 2,200 7,100 4,800 01- 3050 - 541.5410 Books and subscriptions - - 170 170 170 170 Total Operating Expenses 97,062 74,286 122,450 127,405 237,428 227,080 Capital Outlay 01- 3050 - 541.6350 Other improvements 2,096 - - - 583,000 125,000 01- 3050 - 541.6410 Vehicle - - - - 22,000 - 01- 3050 - 541.6420 Field equipment - 4,847 - - 285,000 - Total Capital Outlay 2,096 4,847 - - 890,000 125,000 Debt Service 01- 3050 - 541.7110 Principal - - - - 49,316 42,400 01- 3050- 541.7210 Interest - - - - 9,420 8,100 Total Debt Service - - - - 58,736 50,500 Operating Transfer 01- 3050 - 541.9130 Transfer to Fleet Fund Total Transfers Total Mowing and Landscaping Division 30,874 22,613 28,833 28,833 38,176 38,176 30,874 22,613 28,833 28,833 38,176 38,176 $ 512,256 $ 480,282 $ 456,677 $ 422,633 $ 2,524,048 $ 862,160 Fxhihit 33 General Fund 0 • • City of Palm Beach Gardens Public Works Swale Maintenance Division Department Operating Expenses 01- 3060 - 541.3150 Professional services - other 2000/2001 2000/2001 Account Title Submitted Request Personal Services Telephone 1,068 1,068 01- 3060 - 541.1210 Salaries and wages $ 189,046 $ 89,046 01 -3060- 541.1410 Overtime 5,000 5,000 01- 3060 - 541.1540 Longevity 300 300 01- 3060 - 541.1550 Sick leave pay 1,000 1,000 01- 3060 - 541.2110 FICA taxes 14,944 7,294 01- 3060 - 541.2210 Retirement contributions 14,883 6,883 01- 3060 - 541.2310 Health and life insurance 31,720 11,297 01- 3060 - 541.2410 Workers' compensation insurance 10,085 4,665 Total Personal Services 266,978 125,485 Operating Expenses 01- 3060 - 541.3150 Professional services - other 425 42,425 01- 3060 - 541.3400 Contractual services 3,460 703,460 01- 3060 - 541.4110 Telephone 1,068 1,068 01- 3060 - 541.4420 Equipment rental 2,000 2,000 01- 3060 - 541.4600 Repair and maintenance 15,625 15,625 01- 3060 - 541.5200 Materials and supplies 3,450 3,450 01- 3060 - 541.5294 Uniform and leather goods 2,050 2,050 Total Operating Expenses 28,078 770,078 Capital Outlay 01- 3060 - 541.6410 Vehicle 25,000 Total Capital Outlay - 25,000 Operating Transfer 01- 3060 - 541.9130 Transfer to Fleet Fund 27,432 27,432 Total Transfers 27,432 27,432 Total Swale Maintenance Division $ 322,488 $ 947,995 Golf Course Fund • Ar-unt Title • • City of Palm Beach Gardens Parks and Recreation Pro Shop Division Department 199711998 199811999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Operating Expenses 09- 2500 - 572.3150 Professional services $ 290,320 $ 261,734 $ 300,000 $ 290,000 $ 312,300 $ 300,000 09 -2500- 572.3210 Accounting and auditing - - 1,100 1,100 1,100 1,100 09- 2500 - 572.3400 Contractual Services - - - - 21,585 21,585 09- 2500 - 572.3480 Other contractual services 30,805 34,497 23,000 25,700 - - 09- 2500 - 572.3710 Seminar and conference expense - 390 820 800 900 900 09 -2500- 572.4010 Travel 121 1,176 1,000 900 1,115 1,115 09 -2500- 572.4110 Telephone 5,470 4,858 4,500 4,400 4,500 4,500 09- 2500 - 572.4210 Postage and freight 147 174 500 400 240 240 09- 2500 - 572.4320 Electricity 24,826 29,226 24,800 24,900 25,900 25,900 09- 2500 - 572.4420 Equipment rental 36,291 41,887 44,640 44,640 44,640 44,640 09- 2500 - 572.4500 Insurance 68,638 23,649 40,000 32,300 40,000 40,000 09- 2500 - 572.4600 Repair and Maintenance - - - - 9,450 9,450 09- 2500 - 572.4630 Office equipment repair 420 - 1,000 700 - - 09- 2500 - 572.4640 Contractual vehicle maintenance 4,256 4,373 250 2,800 - - 09- 2500 - 572.4650 Municipal buildings and grounds 7,906 12,608 6,000 7,200 - - 09- 2500 - 572.4710 Printing and binding 2,073 4,022 5,000 4,000 4,600 4,600 09- 2500 - 572.4810 Advertising 35,703 20,264 30,000 30,000 45,600 45,600 09- 2500 - 572.5110 Office supplies 2,770 2,726 3,500 3,200 - - 09- 2500 - 572.5200 Materials and Supplies - - - - 19,040 19,040 09- 2500 - 572.5210 General operating supplies 16,241 15,163 15,700 14,500 - - 09- 2500 - 572.5215 Cost of goods sold 61,029 51,595 56,000 55,000 57,800 57,800 09- 2500- 572.5292 Janitorial supplies 1,454 1,498 2,500 2,200 - - 09 -2500- 572.5294 Uniforms and leather goods 2,155 2,014 3,100 2,800 2,700 2,700 09- 2500 - 572.5420 Memberships and dues 664 1,419 1,500 1,500 1,700 1,700 09- 2500 - 572.5900 Depreciation expense 270,247 270,548 - - - - 09- 2500 - 572.5910 Bond discount costs 2,767 2,559 - - - - 09 -2500- 572.5920 Bond issuance costs 14,148 13,288 - - - - Total Operating Expenses 878,451 799,668 564,910 549,040 593,170 580,870 Capital Outlay 09- 2500 - 572.6430 Office equipment - - - - - Total Capital Outlay - - - - - Debt Service 09- 2500- 572.7110 Principal 215,000 230,000 245,000 245,000 265,000 265,000 09- 2500 - 572.7210 Interest 523,329 508,752 497,195 497,195 480,535 480,535 Total Debt Service 738,329 738,752 742,195 742,195 745,535 745,535 Total Pro Shop Division $ 1,616,780 $ 1,538,420 $ 1,307,105 $ 1,291,235 $ 1,338,705 $ 1,326,405 • • Golf Course City of Palm Beach Gardens Parks and Recreation Fund Restaurant Division Department C..F.iF.i4 1R 199711998 199811999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Operating Expenses 09- 2530 - 572.3150 Professional services $ 44,175 $ 40,504 $ 45,000 $ 44,000 $ 44,600 $ 44,600 09 -2530- 572.4420 Equipment rental 2,250 900 - - - - 09 -2530- 572.4600 Repair and Maintenance - - - - 1,000 1,000 09- 2530 - 572.4690 Repair of equipment 468 1,924 1,500 1,200 - - 09- 2530 - 572.4810 Advertising - - 300 - - - 09 -2530- 572.4935 Licenses, taxes and fees 2,620 3,121 4,200 3,400 4,070 4,070 09 -2530- 572.5200 Materials and Supplies - - - - 10,830 10,830 09- 2530 - 572.5210 General operating supplies 3,840 7,344 7,440 9,200 - - 09- 2530 - 572.5216 Cost of goods - food 47,591 57,174 41,000 41,000 43,100 43,100 09- 2530 - 572.5217 Cost of goods - beverage 25,005 25,070 19,600 19,000 20,600 20,600 Total Operating Expenses 125,949 136,037 119,040 117,800 124,200 124,200 Total Restaurant Division $ 125,949 $ 136,037 $ 119,040 $ 117,800 $ 124,200 $ 124,200 C..F.iF.i4 1R Golf Course Fund • Arrnunt Title City of Palm Beach Gardens Parks and Recreation Golf Maintenance Division Department 1997/1998 1998/1999 199912000 199912000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Operating Expenses 09 -2540- 572.3150 Professional services $ 251,002 $ 243,453 $ 260,000 $ 260,000 $ 255,500 $ 255,500 09- 2540 - 572.3400 Contractual Services - - - - 19,800 19,800 09- 2540 - 572.3480 Other contractual services - 25,762 21,000 20,500 - - 09- 2540 - 572.3710 Seminar and conference - - 700 700 700 700 09 -2540- 572.4010 Travel 379 - 695 500 695 695 09- 2540 - 572.4420 Equipment rental - 351 2,800 2,000 2,800 2,800 09- 2540 - 572.4600 Repair and Maintenance - - - - 24,000 24,000 09- 2540 - 572.4640 Contractual vehicle maintenance 362 - - - - - 09- 2540 - 572.4650 Municipal buildings and grounds 2,414 8,978 7,000 13,600 - - 09 -2540- 572.4680 Irrigation systems 7,702 11,276 6,000 9,000 - - 09- 2540 - 572.5200 Materials and Supplies - - - - 86,290 86,290 09 -2540- 572.5210 General operating supplies 20,080 7,552 7,000 5,400 - - 09 -2540- 572.5230 Fuel and lubricants 5,957 9,881 12,000 10,000 12,000 12,000 09- 2540 - 572.5250 Vehicle maintenance parts 23,888 25,085 18,000 17,500 - - 09- 2540 - 572.5280 Agricultural supplies 56,636 44,060 60,000 50,000 - - 09- 2540 - 572.5294 Uniforms and leather goods 4,242 3,302 4,000 3,500 4,000 4,000 09- 2540 - 572.5420 Memberships and dues 250 25 450 450 350 350 Total Operating Expenses 372,912 379,725 399,645 393,150 406,135 406,135 Capital Outlay 09- 2540 - 572.6200 Capital outlay - recreation - - 15,000 15,000 - - 09- 2540 - 572.6300 Land and Improvements - - - - 15,000 15,000 09- 2540 - 572.6400 Equipment - - - - 35,000 35,000 .09- 2540 - 572.6420 Field equipment - _ 35,000 35,000 - - Total Capital Outlay 50,000 50,000 50,000 50,000 Total Maintenance Division $ 372,912 $ 379,725 $ 449,645 $ 443,150 $ 456,135 $ 456,135 G..ti ;tip+ a7 meet management Fund City of Palm Beach Gardens PUD11C WOMS Department • 1997/1998 199811999 1999/2000 199912000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request • Personal Services 31 -3020- 539.1210 Salaries and wages $ 220,070 $ 184,447 $ 181,272 $ 181,272 $ 249,070 $ 249,070 31- 3020 - 539.1410 Overtime 5,425 5,844 6,000 6,000 8,000 8,000 31- 3020 - 539.1540 Longevity 6,946 6,095 4,979 4,979 6,578 6,578 31- 3020 - 539.1550 Sick leave pay - - 1,000 1,000 1,000 1,000 31- 3020 - 539.2110 FICA taxes 17,241 14,652 14,784 14,784 20,246 20,246 31- 3020 - 539.2210 Retirement contributions 17,422 15,092 14,144 14,144 20,409 20,409 31- 3020 - 539.2310 Health and life insurance 33,299 25,704 26,840 26,840 41,953 41,953 31- 3020 - 539.2410 Workers' compensation insurance 12,394 9,877 8,483 8,483 9,240 9,240 Total Personal Services 312,797 261,711 257,502 257,502 356,496 356,496 Operating Expenses 31- 3020 - 539.3150 Professional services - other 790 - 5,000 2,500 5,000 5,000 31- 3020 - 539.3400 Contractual services - - - - 7,350 7,350 31- 3020 - 539.3410 Uniform rental 2,995 2,750 2,550 2,550 - - 31- 3020 - 539.3470 Trash collection 380 377 1,500 500 - - 31- 3020 - 539.3480 Other contractual services 1,284 1,651 3,800 3,800 - - 31 -3020- 539.3710 Seminar and conference 369 20 400 400 400 400 31- 3020 - 539.3810 Training and education 481 800 1,000 1,000 1,000 1,000 31- 3020 - 539.3820 Tuition reimbursement - - 400 - 400 400 31- 3020 - 539.4010 Travel 1,543 196 1,190 1,190 1,190 1,190 31- 3020 - 539.4110 Telephone - - 400 400 2,056 2,056 31- 3020 - 539.4210 Postage and freight 42 700 500 1,100 1,000 1,000 31- 3020 - 539.4420 Equipment rental 2,575 1,116 706 706 706 706 31- 3020 - 539.4600 Repair and maintenance - - - - 4,000 4,000 31- 3020- 539.4620 Communications repair 541 939 1,000 1,000 1,000 1,000 31- 3020 - 539.4640 Contractual vehicle maintenance 32,330 38,233 25,500 25,000 25,500 25,500 31- 3020 - 539.4690 Repair of equipment 977 1,588 3,000 3,000 - - 31 -3020- 539.4710 Printing and binding 293 134 500 250 500 500 31- 3020 - 539.4935 Licenses, taxes and permits 3,284 3,557 3,200 3,200 3,800 3,800 31 -3020- 539.5110 Office supplies 168 76 200 300 200 200 31- 3020 - 539.5150 Photo supplies 172 243 200 200 - - 31 -3020- 539.5200 Materials and supplies - - - - 10,100 10,100 31- 3020 - 539.5210 General operating supplies 695 3,123 700 1,600 - - 31 -3020- 539.5230 Unleaded Gas 98,198 90,772 95,000 111,000 132,500 152,500 31- 3020 - 539.5231 Natural Gas 7,664 16,596 20,000 15,000 15,000 15,000 31- 3020 - 539.5232 Diesel Fuel 29,594 23,301 20,000 30,000 30,000 30,000 31- 3020 - 539.5235 Lubricants 11,593 6,237 9,100 7,000 7,000 7,000 31- 3020 - 539.5240 Small tools and minor equipment 6,142 3,034 4,000 6,000 - - 31- 3020 - 539.5250 Vehicle maintenance parts 142,367 129,177 140,000 140,000 140,000 140,000 31 -3020- 539.5260 Chemicals 15,013 2,548 3,000 4,000 - - 31- 3020 - 539.5270 Tubes and tires 34,910 31,071 42,948 42,948 58,000 58,000 31 -3020- 539.5292 Janitorial supplies 41 311 1,000 400 - - 31- 3020 - 539.5294 Uniform and leather goods 1,047 574 2,170 2,170 2,565 2,565 31- 3020 - 539.5410 Books and subscriptions - 298 1,000 400 500 500 31- 3020 - 539.5420 Memberships and dues - 20 100 50 50 50 31- 3020 - 539.5900 Depreciation 44,072 - - - - - Total Operating Expenses 439,560 359,442 390,064 407,664 449,817 469,817 Capital Outlay 31- 3020 - 539.6400 Equipment - - - - 110,000 110,000 31- 3020 - 539.6410 Vehicle 657 336,827 427,500 407,900 618,635 277,180 31- 3020 - 539.6430 Office equipment 2,939 - - - - - Total Capital Outlay 3,596 336,827 427,500 407,900 728,635 387,180 Debt Service 31 -3020- 539.7110 Principal - - - - 110,725 - 31- 3020 - 539.7210 Interest - - 21,150 Total Capital Outlay - - - 131,875 - Operating Transfer 11- 3020 - 539.9100 Transfer to General Fund 45,773 46,917 48,325 48,325 51,225 151,225 'otal Transfer 45,773 46,917 48,325 48,325 51,225 151,225 'otal Fleet Management Fund $ 801,726 $ 1,004,897 $ 1.123,391 $ 1,121,391 $ 1,718,048 $ 1,364,718 169 Gas Tax City of Palm Beach Gardens PubIIC WOWS Fund Department • 199711998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Operating Expenses 16- 3000 - 539.3170 Professional services - engineering $ - $ 1,560 $ 60,000 $ 60,000 $ 60,000 $ - 16- 3000 - 539.4320 Electricity 131,570 145,066 143,000 143,000 150,000 150,000 16- 3000 - 539.5265 Road and drainage repairs - 538,578 380,000 380,000 815,000 540,000 Total Operating Expenses 131,570 685,204 583,000 583,000 1,025,000 690,000 Capital Outlay 16- 3000 - 539.6310 Transportation expenses 455,292 - - - - 16- 3000 - 539.6420 Field equipment 60,000 60,000 - - Total Capital Outlay 455,292 - 60,000 60,000 - - Total Gas Tax $ 586,862 $ 685,204 $ 643,000 $ 643,000 $ 1,025,000 $ 690,000 • • I 170 • 171 Recreation City of Palm Beach Gardens rarKs ano Kecrearion Programs Fund Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Programs 14 -1001- 575.1310 Part time salaries $ 74,734 $ 80,553 $ 110,390 $ 110,390 $ 107,099 $ 107,099 14- 1001 - 575.2110 FICA taxes 5,717 6,162 8,445 8,445 8,193 8,193 14- 1001 - 575.3150 Professional services - other 200,348 189,196 223,902 • 223,902 225,701 225,701 14- 1001 - 575.5210 General operating supplies 36,807 20,390 18,150 18,150 20,500 20,500 Total Programs 317,606 296,301 360,887 360,887 361,493 361,493 Sports 14- 1201 - 575.1310 Part time salaries 6,446 5,718 13,205 13,205 12,705 12,705 14- 1201 - 575.2110 FICA taxes 493 437 1,010 1,010 972 972 14 -1201- 575.3150 Professional services - other 65,745 70,056 86,805 86,805 86,248 86,248 14- 1201 - 575.5210 General operating supplies 43,103 39,186 61,530 61,530 54,938 54,938 14- 1201 - 575.6210 Capital outlay - - - - Total Sports 115,787 115,397 162,550 162,550 154,863 154,863 Aquatics 14- 1401 - 575.1310 Part time salaries 23,829 27,508 26,802 26,802 30,190 30,190 14- 1401 - 575.2110 FICA taxes 1,826 2,102 2,050 2,050 2,310 2,310 14- 1401 - 575.3150 Professional services - other 5 119 7,550 7,550 2,766 2,766 14- 1401 - 575.5210 General operating supplies 10,895 10,654 8,770 8,770 7,750 7,750 Total Aquatics 36,555 40,383 45,172 45,172 43,016 43,016 Special Interest 14- 1501 - 575.1310 Part time salaries 140,212 136,370 181,207 181,207 216,674 216,674 14- 1501 - 575.2110 FICA taxes 10,722 10,432 13,862 13,862 16,576 16,576 14- 1501 - 575.3150 Professional services - other 116,040 109,017 142,618 142,618 141,495 141,495 14 -1501- 575.5210 General operating supplies 58,964 59,426 43,330 43,330 57,346 57,346 . Total Special Interest 325,938 315,245 381,017 381,017 432,091 432,091 Special Events 14- 1601 - 575.1310 Part time salaries 2,244 2,028 3,932 3,932 31696 3,696 14 -1601- 575.2110 FICA taxes 172 151 301 301 283 283 14- 1601 - 575.3150 Professional services - other 18,094 18,833 21,565 21,565 34,530 34,530 14 -1601- 575.5210 General operating supplies 32,796 26,814 50,143 50,143 28,421 28,421 Total Special Events 53,306 47,826 75,941 75,941 66,930 66,930 Operating Transfer 14 -0900 - 519.9100 Transfer to General Fund 85,000 95,000 105,000 105,000 105,000 105,000 Total Recreation Programs $ 934,192 $ 910,152 $ 1,130,567 $ 1,130,567 $ 1,163,393 $ 1,163,393 • 171 Police Training Fund • Account Title City of Palm Beach Gardens Operating Expenses 02- 1000 - 521.3710 Seminars and conferences 02- 1000 - 521.3810 Training and education 02 -1000- 521.4010 Travel Total Operating Expenses Total Police Training • rouce Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ - $ 1,305 $ 1,305 $ - $ - - 8,402 8,402 10,000 10,000 1,797 2,548 2,548 6,048 6,048 1,797 - 12,255 12,255 16,048 16,048 $ 1,797 $ - $ 12,255 $ 12,255 $ 16,048 $ 16,048 172 Recreation Impact City of Palm Beach Gardens Parks and Recreation Fund Department • 1997/1998 1998/1999 1999/2000 199912000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Operating Expenses • • 03- 2000 - 572.3150 Professional services - other $ - $ 03- 2000 - 572.3170 Professional services - engineering 16,199 Total operating expenses 16,199 Capital Outlay $ 50,000 $ 20,000 $ 75,000 $ 75,000 50,000 20,000 75,000 75,000 03- 2000 - 572.6300 Land and improvements - 101,914 985,000 - 850,000 850,000 Total Capital Outlay - 101,914 985,000 - 850,000 850,000 Total Recreation Impact $ 16,199 $ 101,914 $ 1,035,000 $ 20,000 $ 925,000 $ 925,000 Gvhihi4 A9 Police Impact City of Palm Beach Gardens Police Fund Department • Armunt Title Capital Outlay 12 -1000- 521.6350 Other improvements 12- 1000 - 521.6400 Equipment 12- 1000 - 521.6420 Field equipment Total Capital Outlay Debt Service 12- 1000 - 521.7110 Principal 12- 1000- 521.7210 Interest Total Debt Service Total Police Impact • • 1997/1998 1998/1999 199912000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ - $ - $ 150,000 $ 110,000 $ - $ - - 175,600 121,600 368,000 368,000 - - 518,000 478,000 175,600 121,600 - 112,550 75,020 - 23,400 15,600 - - 135,950 90,620 $ - $ - $ 518,000 $ 478,000 $ 311,550 $ 212,220 C..L,71.7f A Z Fire Impact City of Palm Beach Gardens Fund • Account Tide Operating Expenses 13- 1200- 522.3150 Professional services - other 13- 1200 - 522.5210 General operating supplies Total operating expenses Capital Outlay 13- 1200 - 522.6410 Vehicle 13 -1200- 522.6420 Field equipment Total Capital Outlay Total Fire Impact 0 Fire Rescue Department 1997/1998 199811999 1999/2000 199912000 2000/2001 2000/2001 Actual Actual Budget Estimate Request Approved $ - $ 60,000 $ 2,400 60,000 2,400 - 125,000 - 12,400 - 137,400 $ - $ 60,000 $ 139,800 2,400 2,400 125,000 12,400 137,400 $ 139,800 2,400 2,400 2,400 2,400 125,000 280,000 112,000 112,000 237,000 392,000 $ 239,400 $ 394,400 C vL,:F.i4 AA lie • Art Impact City of Palm Beach Gardens Growth Management Fund Department 1997/1998 199811999 1999/2000 199912000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submtted Request Operating Expenses 17- 1400 - 515.3150 Professional services - other $ - $ - $ - $ 5,000 $ - $ 17- 1400 - 515.5210 General operating supplies - - - - - - Total operating expenses - - - 5,000 - - Capital Outlay 17 -1400- 515.6300 Land and improvements - 355,000 - 350,000 350,000 Total Capital Outlay - - 355,000 - 350,000 350,000 Total Art Impact $ - $ - $ 355,000 $ 5,000 $ 350,000 $ 350,000 2000 Construction Fund • C • City of Palm Beach Gardens 2000/2001 Account Title Reqest Operating Expenses 24 -0900- 519.3150 Professional services - other $ 35,000 Total Operating Expenses 35,000 Capital Outlay 24 -0900- 519.6200 Capital improvements 1,170,000 Total Capital Outlay 1,170,000 Total 2000 Capital Projects Fund $ 1,205,000 Administration Department Exhibit 46 • CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: Meeting Date: • 08/28/00 09/07/00 Subject/Agenda Item First Public Hearing on Millage Rate, Budget and Ordinance 26, 2000, adopting the annual Budget Recommendation /Motion: Staff recommends adopting the tentative millage rate, tentative Budget and approving Ordinance 26, 2000 on first reading(see attached memorandum). Reviewed by: Originating Dept.: Costs: $ 0 Council Action: (Total) City Attorney L�p Finance [ ] Approved Finance $ 0 [ ] Approved w/ Current FY conditions [ ] Denied ACM Funding Source: [ ] Continued to: Advertised: Other Attachments: Date: ( ] Operating Paper: [X ] Not Required [ ] Other Memorandum Submitted by: Kent R. Olson k 1i Department Director Affected parties [ ] Notified Budget Acct. #: [ ] None Approved by: City Manager [ X ] Not required BACKGROUND: See attached memorandum. • r1 CITY OF PALM BEACH GARDENS MEMORANDUM TO: Mayor and City Council DATE: August 28, 2000 X. APPROVED: Nabar E. Martinez, City Managerp" FROM: Kent R. Olson, Finance Director Q6 SUBJECT: Ordinance 26, 2000 — Fiscal Year 2000 -2001 Annual Budget BACKGROUND The tentative millage rate and tentative budget adoption process at the first public hearing must follow a certain format to comply with Florida State Statutes. Below I will outline the process necessary for the City to meet these requirements. The figures below reflect the Budget changes discussed at the August 17 Council Meeting which brought the overall tax increase down from 29.4% to 19.4 %. These changes dropped the operating millage rate from 5.2085 (which was advertised in the Notice of Proposed Taxes mailed by the County) to 4.7736 mills. DISCUSSION TENTATIVE MILLAGE RATE AND BUDGET ADOPTION PROCEDURE At the first Budget hearing, the City must adopt a tentative millage rate and tentative Budget. During this first budget hearing, the City Council shall first publicly announce the percentage increase or decrease in the millage rate over the rolled -back rate. The proposed millage rate (4.7736) is a 23.72% increase over the rolled -back rate (3.8584). This should be followed by a brief summary presentation of the Budget by either the Council or staff explaining the reasons for the tax increase. The City Council shall allow the public to comment on the proposed millage rate and tentative Budget. The City Council may then make changes, if any, to the tentative millage rate and tentative Budget, and announce the percentage the new, tentative millage rate(if revised) exceeds the rolled -back rate and adopt the tentative Budget. If there are no revisions, the proposed millage rate is 4.7736, an increase of 23.72% over the rolled -back rate. The proposed Budget calls for total expenditures of $41,442,813. There should be three formal motions: 1) A motion adopting the tentative millage rate, 2) a formal motion adopting the tentative Budget, and 3) a formal motion approving Ordinance 26, 2000 on first reading. RECOMMENDATION I recommend the City approve the following motions at the first Budget hearing: Motion for Millage (assuming no changes): 1) Consider a motion to adopt a tentative millage rate of 4.7736 mills, an increase of 23.72% over the rolled -back rate. 2) Consider a motion to adopt the tentative Fiscal Year 2000 -2001 Budget in the amount of 41,442,813. 3) Consider a motion to approve Ordinance 26, 2000, on first reading. • • CITY OF PALM BEACH GARDENS MEMORANDUM TO: Mayor and City Council DATE: September 18, 2000 APPROVED: Nabar E. Martinez, City Manager FROM: Holly Luzader, Assistant Finance Director SUBJECT: 2000/2001 Budget Attached are the revised exhibits for Ordinance 26, 2000. Also attached is the Budget Summary Information sheet with the revisions discussed at the September 14 workshop meeting. The total millage rate would be 5.156 with these changes. This is a 18.54% increase over last year. The second Budget Summary Information sheet demonstrates the millage rate with the swale maintenance crew added back into the budget. The total millage would be 5.1748 which would be a 18.97% increase over last year. y City of Palm Beach Gardens Budget Summary Information Amount Change Information Kiosk 9,000 (4,500) Customer Service Training 30,000 (20,000) Street Sweeper 50,500 (50,500) PW Public Relations Contract (20,000) 16,932,794 PGA Blvd Sprinkler 125,000 (75,000) Sr. HR Analyst 26,950 (26,950) Purchasing Coordinator 18,074 (18,074) Swale Maintenance 64,400 Heavy Equipment Operator 28,498 (28,498) Bunker Gear (32,895) 32,895 Fitness Equipment (3,000) 3,000 Storm Water Monitoring (50,000) 50,000 GIS Technician 23,880 MIS Technician 27,399 Total Changes (137,627) Percent Collected 95.99% Annual % Change 18.54% Tax Bill $515.60 Tax base 3,724,688,005 Options 2000/2001 Tax base (000's) 3,724,688 Debt Service 1,486,293 Ad Valorem Taxes Collected 16,932,794 Ad Valorem Taxes Levied 17,640,000 Operating Millage 4.7360 Debt Service Millage 0.4200 Total Millage 5.1560 Percent Collected 95.99% Annual % Change 18.54% Tax Bill $515.60 Tax base 3,724,688,005 City of Palm Beach Gardens Budget Summary Information Amount Change Information Kiosk 9,000 (4,500) Customer Service Training 30,000 (20,000) Street Sweeper 50,500 (50,500) PW Public Relations Contract (20,000) 4.7548 PGA Blvd Sprinkler 125,000 (75,000) Sr. HR Analyst 26,950 (26,950) Purchasing Coordinator 18,074 (18,074) Swale Maintenance 64,400 64,400 Heavy Equipment Operator 28,498 (28,498) Bunker Gear (32,895) 32,895 Fitness Equipment (3,000) 3,000 Storm Water Monitoring (50,000) 50,000 GIS Technician 23,880 MIS Technician 27,399 Total Changes (73,227) Percent Collected Options 2000/2001 Tax base (000's) 3,724,688 Debt Service 1,486,293 Ad Valorem Taxes Collected 16,997,194 Ad Valorem Taxes Levied 17,710,000 Operating Millage 4.7548 Debt Service Millage 0.4200 Total Millage 5.1748 Percent Collected 95.98% Annual % Change 18.97% Tax Bill $517.48 Tax base 3,724,688,005 Account Title General Fund 13,356,000 Taxes 16,939,000 01- 311.1000 General Obligation 01- 311.2000 General Operating Revenue 01- 312.1000 Utility Tax - Electricity 01- 312.2000 Utility Tax - Gas 01- 312.3000 Utility Tax - Water 01- 312.4000 Telecommunications Tax 01- 313.1000 Electricity Franchise 01- 313.2000 Telephone Franchise 01- 313.5000 Cable TV Franchise 01- 313.6000 Solid Waste Franchise Total Taxes - Licenses and Permits 01- 321.0000 Professional & Occupational 01- 322.0000 Building Permits Total Licenses and Permits City of Palm Beach Gardens Revenue Detail by Fund 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 747,678 $ 1,077,641 $ 1,372,025 $ 1,372,025 $ 1,482,306 $ 1,486,293 11,441,702 11,857,457 13,356,000 13,356,000 15,000,000 16,939,000 _ _ _ - 825,000 - _ 200,000 900,000 01- 334.9010 13,000 - _ 76,430 76,430 59,280 59,280 - _ _ _ - 220,000 - 2,341,343 2,370,806 2,700,000 2,500,000 2,600,000 2,600,000 80,955 91,698 94,000 96,343 98,000 98,000 236,475 249,053 290,000 270,000 275,000 275,000 46,726 47,643 49,000 49,000 50,000 50,000 14,894,879 15,694,298 17,861,025 17,643,368 20,750,806 21,448,293 876,853 912,271 925,000 950,000 975,000 975,000 801,305 855,716 939,000 939,000 1,000,000 1,000,000 1,678,158 1,767,987 1,864,000 1,889,000 1,975,000 1,975,000 Intergovernmental 01- 334.9000 Federal /State Grants 93,484 - 200,000 - 200,000 900,000 01- 334.9010 Police Grants 35,988 218,706 76,430 76,430 59,280 59,280 01- 334.9020 Recreation Grants - - 3,600,000 100,000 262,500 262,500 01- 334.9030 Fire /EMS Grants 5,863 - - 50,000 - - 01- 335.1100 Cigarette Tax 85,470 80,179 83,000 80,000 77,000 77,000 01- 335.1200 State Revenue Sharing 617,107 599,081 645,000 600,000 600,000 600,000 01- 335.1400 Mobile Home Licenses 17,092 17,496 17,000 17,000 17,000 17,000 01- 335.1500 Alcoholic Beverage Licenses 27,573 25,298 25,000 25,000 25,000 25,000 01- 335.1800 Half Cent Sales Tax 2,074,624 2,247,542 2,415,000 2,415,000 2,550,000 2,550,000 01- 335.6500 Other state shared revenue 29,459 20,081 15,000 15,000 15,000 25,000 01- 338.2000 County Occupational Licenses 77,776 73,568 80,000 80,000 82,000 82,000 Total Intergovernmental 3,064,436 3,281,951 7,156,430 3,458,430 3,887,780 4,597,780 Charges for Services 01- 342.2100 Fire Inspection Fees 76,783 112,476 105,000 105,000 160,000 160,000 01- 342.6000 EMS Transport Fees 542,381 657,128 685,000 685,000 715,000 715,000 01- 342.8000 Engineering Fees - - - - 200,000 200,000 01- 342.9100 Police Training Fees - - 10,000 10,000 10,000 10,000 01- 342.9100 False Alarm Fees 115 450 - - - - 01- 347.2400 Swimming Pool Fees 13,511 12,894 15,000 13,000 13,000 13,000 01- 347.2600 Tennis Fees 16,190 43,078 43,000 44,000 45,000 45,000 01- 347.2700 Interim Service Fees 8,180 7,261 10,000 9,000 9,000 9,000 01- 347.2800 Application Filing Fees - 94,406 - 100,000 235,000 235,000 01- 349.1000 Parkway Tree Sales 700 7,915 - 3,000 4,000 4,000 Total Charges for Services 657,860 935,608 868,000 969,000 1,391,000 1,391,000 01- 351.1000 Court Fines 258,757 269,434 300,000 290,000 300,000 300,000 01- 351.1020 Parking Fines - 8,315 - 8,000 8,000 8,000 01- 351.1030 Code Enforcement Fines - 25,655 - 2,000 2,000 2,000 Total Fines and Forfeitures 258,757 303,404 300,000 300,000 310,000 310,000 Exhibit 3 City of Palm Beach Gardens Revenue Detail by Fund Exhibit 3 1997/1998 199811999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request 01- 361.0000 Interest 752,111 563,697 725,000 600,000 550,000 550,000 01- 361.1000 Interest on Property Taxes 29,278 - 32,000 32,000 32,000 32,000 Totallnterest 781,389 563,697 757,000 632,000 582,000 582,000 Miscellaneous 01- 369.0000 Other Miscellaneous Revenue 219,473 756,178 275,000 275,000 150,000 150,000 Transfers 01- 383.0000 Transfer In 130,773 142,618 153,325 153,325 156,225 256,225 Other sources 01- 383.1000 Loan Proceeds - 1,149,933 2,761,349 3,000,000 - - Appropriated Fund Balance 01- 389.0000 Appropriated Fund Balance - - 1,154,562 - 2,366,641 01- 389.0000 Des. Appropriated Fund Balance - - - - - - Total Appropriated Fund Balance - - 1,154,562 - - 2,366,641 Total General Fund $ 21,685,725 $ 24,595,674 $ 33,150,691 $ 28,320,123 $ 29,202,811 $ 33,076,939 Golf Course Fund Charges for Services 09- 347.5010 Greens Fees $ 667,636 $ 662,439 $ 725,000 $ 685,000 $ 723,200 $ 723,200 09- 347.5020 Cart Fees 531,999 488,608 550,000 525,000 570,600 570,600 09- 347.5030 Driving Range 33,663 30,374 35,000 29,000 35,000 35,000 09- 347.5050 Pro Shop Sales 81,546 72,821 80,000 75,000 85,800 85,800 09- 347.5070 Prepaid Permits 108,344 110,839 115,400 110,400 126,400 126,400 09- 347.5080 Food Sales 102,682 99,439 108,000 104,000 108,900 108,900 09- 347.5090 Beverage Sales 72,680 61,373 70,000 70,000 71,900 71,900 Total Charges for Services 1,598,550 1,525,893 1,683,400 1,598,400 1,721,800 1,721,800 09- 361.0000 Interest 91,890 54,805 78,000 78,000 78,000 78,000 09- 369.0000 Miscellaneous Golf Revenue 8,144 12,752 10,000 10,000 10,000 10,000 09- 383.0000 Transfer In 150,000 149,299 150,000 150,000 150,000 150,000 Total Golf Course $ 1,848,584 $ 1,742,749 $ 1,921,400 $ 1,836,400 $ 1,959,800 $ 1,959,800 Gas Tax Fund 16- 312.3000 Local Option Gas Tax $ 542,878 $ 566,198 $ 545,000 $ 575,000 $ 590,000 $ 590,000 16- 331.9000 FEMA Grant - 118,226 - - - - 16- 361.0000 Interest 36,954 27,490 5,000 20,000 10,000 10,000 16- 383.1000 Loan Proceeds - - - - - - 16- 389.0000 Appropriated Fund Balance - - 93,000 - - 90,000 Total Gas Tax Fund $ 579,832 $ 711,914 $ 643,000 $ 595,000 $ 600,000 $ 690,000 Exhibit 3 City of Palm Beach Gardens Revenue Detail by Fund Exhibit 3 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 200012001 Account Title Actual Actual Budget Estimate Submitted Request Recreational Programs Fund 14- 348.1001 Programs $ 365,264 $ 346,294 $ 347,100 $ 347,100 $ 426,400 $ 426,400 14- 348.1201 Sports 136,099 153,725 213,800 213,800 194,100 194,100 14- 348.1401 Aquatics 33,619 35,508 47,500 47,500 43,500 43,500 14- 348.1501 Special interest 279,330 322,101 458,000 458,000 450,800 450,800 14- 348.1601 Special Events 25,231 28,210 53,800 53,800 47,400 47,400 Total Charges for Services 839,543 885,838 1,120,200 1,120,200 1,162,200 1,162,200 14- 361.0000 Interest 13,307 11,135 13,000 13,000 13,000 13,000 14- 369.0000 Miscellaneous Revenue 27,139 50 - - - - Total Recreational Programs Fund $ 879,989 $ 897,023 $ 1,133,200 $ 1,133,200 $ 1,175,200 $ 1,175,200 Fleet Management Fund 31- 361.0000 Interest $ 11,483 $ 21,440 $ 13,500 $ 20,000 $ 20,000 $ 20,000 31- 381.0000 Transfers 1,183,584 1,130,887 1,062,846 1,062,846 1,307,752 1,307,752 31- 389.0000 Appropriated Fund Balance - - 47,045 - - 36,966 Total Fleet Management Fund $ 1,195,067 $ 1,152,327 $ 1,123,391 $ 1,082,846 $ 1,327,752 $ 1,364,718 Police Training Fund 02- 361.0000 Interest $ 542 $ 861 $ 500 $ 600 $ 600 $ 600 02- 351.1000 Fines and Forfeitures 9,530 14,748 10,800 15,000 15,000 15,000 02- 389.0000 Appropriated Fund Balance - - 955 - - 448 Total Police Training Fund $ 10,072 $ 15,609 $ 12,255 $ 15,600 $ 15,600 $ 16,048 Recreation Impact Fund 03- 361.0000 Interest $ 23,766 $ 41,149 $ 15,000 $ 40,000 $ 25,000 $ 25,000 03- 369.3200 Impact Fees 368,296 340,101 250,000 275,000 200,000 200,000 03- 389.0000 Appropriated Fund Balance - - 770,000 - - 700,000 Total Recreation Impact Fund $ 392,062 $ 381,250 $ 1,035,000 $ 315,000 $ 225,000 $ 925,000 Police Impact Fund 12- 361.0000 Interest $ 18,360 $ 22,664 $ 500 $ 12,000 $ 5,000 $ 5,000 12- 369.3200 Impact Fees 75,437 103,045 75,000 100,000 100,000 100,000 12- 389.0000 Appropriated Fund Balance - - 442,500 - - 107,220 Total Police Impact Fund $ 93,797 $ 125,709 $ 518,000 $ 112,000 $ 105,000 $ 212,220 Fire Impact Fund 13- 361.0000 Interest $ 6,642 $ 16,889 $ 8,000 $ 20,000 $ 15,000 $ 15,000 13- 369.3200 Impact Fees 147,961 197,318 40,000 130,000 15,000 15,000 13- 389.0000 Appropriated Fund Balance - - 91,800 - - 364,400 Total Fire Impact Fund $ 154,603 $ 214,207 $ 139,800 $ 150,000 $ 30,000 $ 394,400 Art Impact Fund 17- 361.0000 Interest $ 20,890 $ 21,888 $ 12,000 $ 22,000 $ 12,000 $ 12,000 17- 369.3700 Impact Fees 20,425 122,565 20,000 70,000 100,000 100,000 17- 389.0000 Appropriated Fund Balance - - 323,000 - - 238,000 Total Art Impact Fund $ 41,315 $ 144,453 $ 355,000 $ 92,000 $ 112,000 $ 350,000 Exhibit 3 City of Palm Beach Gardens Revenue Detail by Fund Exhibit 3 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request 1996 Capital Projects Fund 20- 361.0000 Interest $ 193,283 $ 1,917 $ - $ - $ - $ - 20- 369.0000 Miscellaneous Revenue - 900 20- 384.0000 Bond Proceeds - - - - - - 20- 389.0000 Appropriated Fund Balance - - - - - - Total 1996 Capital Projects Fund $ 193,283 $ 2,817 $ - $ - $ - $ - 1997 Capital Projects Fund 21- 361.0000 Interest $ 291,075 $ 81,692 $ - $ - $ - $ - 21- 384.0000 Bond Proceeds - - - - - - 21- 389.0000 Appropriated Fund Balance - - - - - - Total 1997 Capital Projects Fund $ 291,075 $ 81,692 $ - $ - $ - $ - 1998 Capital Projects Fund 22- 361.0000 Interest $ 34,698 $ 169,885 $ - $ - $ - $ - 22- 384.0000 Bond Proceeds 4,400,000 - - - - - 22- 389.0000 Appropriated Fund Balance - - 1,000,000 - - - Total 1998 Capital Projects Fund $ 4,434,698 $ 169,885 $ 1,000,000 $ - $ - $ - 1999 Capital Projects Fund 23- 361.0000 Interest $ - $ 10,982 $ 5,000 $ 55,000 $ - $ - 23- 369.0000 Miscellaneous Revenue - 10,944 23- 384.0000 Bond Proceeds - 3,717,446 - - - - 23- 389.0000 Appropriated Fund Balance - - 2,518,000 - - - Total 1999 Capital Projects Fund $ - $ 3,739,372 $ 2,523,000 $ 55,000 $ - $ - 2000 Capital Projects Fund 24- 361.0000 Interest $ - $ - $ - $ - $ - $ 5,000 24- 384.0000 Bond Proceeds - - - 1,200,000 - - 24- 389.0000 Appropriated Fund Balance - - - - - 1,205,000 Total 1999 Capital Projects Fund $ - $ - $ - $ 1,200,000 $ - $ 1,210,000 Total All Funds $ 31,800,102 $ 33,974,681 $ 43,554,737 $ 34,907,169 $ 34,753,163 $ 41,374,325 Interfund Transfers 1,464,357 1,422,804 1,366,171 1,366,171 1,613,977 1,713,977 Total less Interfund Transfers $ 30,335,745 $ 32,551,877 $ 42,188,566 $ 33,540,998 $ 33,139,186 $ 39,660,348 Exhibit 3 General Fund City Council Department Administration Department Administrative Services Resident Services Information Systems Total Administration Department Human Resources Department Finance Department General Services Department Police Department Administration Support Services Crime Prevention Road Patrol Traffic Detective Professional Standards and Training Total Police Department Fire Department Administration Life Safety Services Fire Suppression EMS Total Fire Department Growth Management Department Administration Planning and Zoning Code Enforcement Building Engineering Total Growth Management Department Parks and Recreation Department Administration Aquatics Athletics Programs Grounds and Facilities Total Parks and Recreation Department City of Palm Beach Gardens Expenditure Summary by Fund 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 68,743 $ 87,608 $ 150,054 $ 134,456 $ 137,256 $ 137,256 524,220 559,750 577,460 700,412 1,452,162 1,088,413 790,110 999,091 711,450 970,060 156,109 154,109 162,719 266,850 366,927 322,757 554,589 493,600 1,477,049 1,825,691 1,655,837 1,993,229 2,162,860 1,736,122 336,653 366,778 350,813 356,500 629,681 468,879 291,470 382,916 373,008 407,905 590,133 515,147 2,617,868 2,937,227 3,083,525 3,060,757 3,222,356 3,222,356 411,695 456,917 329,954 313,967 1,912,162 1,761,055 911,273 1,183,291 1,418,085 1,309,746 - - 431,451 530,141 590,530 537,715 - - 4,146,314 4,450,954 4,590,499 4,361,490 6,370,855 5,407,295 780,814 825,217 828,046 783,460 1,193,115 1,039,143 533,687 538,017 663,832 514,773 753,862 703,248 187,282 137,313 319,837 278,595 447,165 340,083 7,402,516 8,121,850 8,740,783 8,099,746 10,677,159 9,250,824 515,547 505,576 1,762,251 635,144 2,601,392 2,289,582 246,529 260,356 263,883 285,137 510,418 320,833 2,562,974 2,875,038 3,415,942 3,522,218 3,964,965 3,653,568 1,416,800 1,554,204 1,901,493 1,772,338 2,562,650 2,340,152 4,741,850 5,195,174 7,343,569 6,214,837 9,639,425 8,604,135 107,668 138,170 163,561 176,724 287,404 174,207 427,639 538,364 584,653 631,146 676,230 588,646 159,570 155,020 183,792 178,100 309,291 217,740 402,168 412,500 460,402 433,050 566,696 517,722 15,733 - - - 674,104 499,661 1,112,778 1,244,054 1,392,408 1,419,020 2,513,725 1,997,976 514,602 1,491,275 5,286,072 1,581,976 733,057 550,187 184,381 126,252 125,375 126,895 140,688 139,668 164,793 164,982 179,353 155,749 183,004 182,114 325,515 351,500 371,992 352,173 457,247 382,297 2,126,607 1,360,666 1,569,282 1,398,136 2,481,920 2,117,189 3,315,898 3,494,675 7,532,074 3,614,929 3,995,916 3,371,455 City of Palm Beach Gardens Expenditure Summary by Fund 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request Public Works Department Administration 457,753 370,165 412,731 454,727 659,144 559,928 Facilities Maintenance 378,914 376,954 440,296 394,992 767,038 573,936 Canal 1,086,613 1,057,371 1,218,916 851,425 2,481,506 983,589 Swale Maintenance - - - - 325,539 947,996 Mowing and Landscaping 512,256 480,282 456,677 422,633 2,532,660 707,340 Total Public Works 2,435,536 2,284,772 2,528,620 2,123,777 6,765,887 3,772,789 General Fund $ 23,800,361 $ 25,940,745 $ 33,150,691 $ 27,425,156 $ 40,334,398 $ 33,076,939 Interfund Transfers 150,000 1,280,887 1,212,846 1,212,846 1,457,752 1,292,792 Total General Fund $ 23,650,361 $ 24,659,858 $ 31,937,845 $ 26,212,310 $ 38,876,646 $ 31,784,147 Golf Course Fund Pro shop $ 1,616,780 $ 1,538,420 $ 1,307,105 $ 1,291,235 $ 1,338,705 $ 1,326,405 Restaurant 125,949 136,037 119,040 117,800 124,200 124,200 Maintenance 372,912 379,725 449,645 443,150 456,135 456,135 Total Golf Course Fund $ 2,115,641 $ 2,054,182 $ 1,875,790 $ 1,852,185 $ 1,919,040 $ 1,906,740 Fleet Management Fund 801,726 1,004,897 1,123,391 1,121,391 1,718,048 1,364,718 Gas Tax Fund 586,862 685,204 643,000 643,000 1,025,000 690,000 Recreation Programs 934,192 910,152 1,130,567 1,130,567 1,163,393 1,163,393 Police Training Fund 1,797 - 12,255 12,255 16,048 16,048 Recreation Impact Fund 16,199 101,914 1,035,000 20,000 925,000 925,000 Police Impact Fund - - 518,000 478,000 311,550 212,220 Fire Impact Fund - 60,000 139,800 139,800 239,400 394,400 Art Impact Fund - - 355,000 5,000 350,000 350,000 1996 Capital Projects Fund 3,351,705 2,628,463 - - - - 1997 Capital Projects Fund - - - - - - 1998 Capital Projects Fund 28,168 4,595,115 1,000,000 - - - 1999 Capital Projects Fund - 2,036,510 2,523,000 1,757,862 - - 2000 Capital Projects Fund - - - - - 1,205,000 Total All Funds 31,636,651 40,017,182 43,506,494 34,585,216 48,001,877 41,304,458 Interfund Transfers 150,000 1,422,804 1,366,171 1,366,171 1,613,977 1,713,977 Total Less Interfund Transfers 31,486,651 38,594,378 42,140,323 33,219,045 46,387,900 39,590,481 General City of Palm Beach Gardens Administration Fund Administrative Services Division Department Account Title Personal Services 01- 0200 - 512.1210 01- 0200 - 512.1310 01- 0200 - 512.1410 01- 0200 - 512.1540 01- 0200 - 512.1550 01- 0200 - 512.2110 01- 0200 - 512.2210 01- 0200 - 512.2310 01- 0200 - 512.2410 Total Personal Sery Salaries and wages Part time salaries Overtime Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ces Operating Expenses 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 290,824 $ 347,181 $ 359,329 $ 379,329 $ 494,242 $ 431,562 13,395 - 15,000 - - - 697 153 1,000 9,000 6,000 6,000 5,566 6,884 8,043 3,000 300 300 2,841 2,862 3,500 - 3,500 3,500 21,842 25,363 29,596 29,937 38,559 33,764 28,502 31,278 35,642 44,000 49,325 44,311 21,855 23,276 29,949 22,000 44,480 44,104 1,543 589 1,402 1,402 1,769 1,545 387,065 437,586 483,461 488,668 638,175 565,086 01- 0200 - 512.3150 Professional services - other 38,448 25,508 21,000 50,000 79,000 55,500 01- 0200 - 512.3160 Professional services - legal - - - - 375,000 325,000 01- 0200 - 512.3170 Professional services - engineer - - - - - - 01- 0200 - 512.3710 Seminar and conference 1,871 1,588 1,970 800 1,970 1,970 01- 0200 - 512.3810 Training and education 75 380 - 3,500 81,600 11,600 01- 0200 - 512.3820 Tuition reimbursement - - - 500 1,200 1,200 01- 0200 - 512.4010 Travel 4,148 8,832 6,530 35,000 13,540 8,650 01- 0200 - 512.4110 Telephone 8,896 11,138 5,200 10,000 4,800 4,800 01- 0200 - 512.4310 Water and sewer 2,295 485 2,000 2,000 4,000 4,000 01- 0200 - 512.4320 Electricity 6,249 5,618 5,000 30,000, 12,000 12,000 01- 0200 - 512.4420 Equipment rental 9,662 10,221 8,300 11,000 11,000 11,000 01- 0200 - 512.4630 Office equipment repair 4,483 3,536 4,900 4,900 4,900 4,000 01- 0200 - 512.4710 Printing and binding 4,085 2,641 3,400 6,500 6,500 6,500 01- 0200 - 512.4910 Legal advertising 10,789 14,111 5,500 12,000 12,800 12,800 01- 0200 - 512.4920 Recording fees 1,497 1,478 1,500 1,000 2,000 2,000 01- 0200 - 512.5110 Office supplies 1,343 1,128 2,000 3,000 - - 01- 0200 - 512.5210 General operating supplies 11,342 9,510 7,900 16,000 163,000 23,000 01- 0200 - 512.5295 Election expenses 10,563 5,941 - - 12,000 12,000 01- 0200 - 512.5410 Books and subscriptions 1,596 1,474 510 800 1,700 985 01- 0200 - 512.5420 Memberships and dues 2,803 2,346 2,845 2,300 3,460 2,805 Total Operating Expenses 120,145 105,935 78,555 189,300 790,470 499,810 Capital Outlay 01- 0200 - 512.6400 Equipment - - - 7,000 - - Total Capital Outlay - - - 7,000 - - Operating Transfer 01- 0200 - 512.9130 Transfer to Fleet Management 17,010 16,229 15,444 15,444 23,517 23,517 Total Operating Transfer 17,010 16,229 15,444 15,444 23,517 23,517 Total Administrative Services Division $ 524,220 $ 559,750 $ 577,460 $ 700,412 $ 1,452,162 $ 1,088,413 Exhibit 5 General City of Palm Beach Gardens Fund Information Systems Division Administration Department 1997/1998 1998/1999 1999/2000 1999/2000 200012001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services 01- 0220 - 512.1210 Salaries and wages $ 29,015 $ 61,836 $ 88,403 $ 75,100 $ 202,057 $ 178,057 01- 0220 - 512.1410 Overtime - 129 3,000 8,000 4,000 4,000 01- 0220 - 512.2110 FICA taxes 2,163 4,701 6,992 6,357 15,763 13,927 01- 0220 - 512.2210 Retirement contributions - 4,899 7,072 3,000 15,365 13,445 01- 0220 - 512.2310 Health and life insurance 3,291 1,136 6,645 3,500 30,016 20,869 01- 0220 - 512.2410 Workers' compensation insurance 217 196 345 310 686 600 Total Personal Services 34,686 72,897 112,457 96,267 267,887 230,898 Operating Expenses 01- 0220 - 512.3150 Professional services - other 53,570 101,467 137,800 135,000 104,177 104,177 01- 0220 - 512.3710 Seminar and conference - - 250 - 400 400 01- 0220 - 512.3810 Training and education 2,847 975 12,000 12,000 16,500 13,500 01- 0220 - 512.4010 Travel - - 4,940 2,000 5,000 5,000 01- 0220 - 512.4110 Telephone 4,323 252 24,010 3,000 17,400 17,400 01- 0220 - 512.4630 Office equipment repair 14,432 15,011 11,500 11,500 4,600 4,600 01- 0220 - 512.4710 Printing and binding - 89 - - - - 01- 0220 - 512.5110 Office supplies - 219 500 500 - - 01- 0220 - 512.5200 Materials and supplies - - - - 25,550 25,550 01- 0220 - 512.5210 General operating supplies 20,018 16,889 21,300 20,000 - - 01- 0220 - 512.5410 Books and subscriptions 147 723 1,220 1,220 1,655 1,655 01- 0220 - 512.5420 Memberships and dues - - - 320 70 70 Total Operating Expenses 95,337 135,625 213,520 185,540 175,352 172,352 Capital Outlay 01- 0220 - 512.6430 Office equipment 32,696 58,328 40,950 40,950 111,350 90,350 Total Capital Outlay 32,696 58,328 40,950 40,950 111,350 90,350 Total Information Systems Division $ 162,719 $ 266,850 $ 366,927 $ 322,757 $ 554,589 $ 493,600 Exhibit 7 General City of Palm Beach Gardens Finance Fund Department Account Title Personal Services 01- 0600 - 513.1210 01- 0600 - 513.1310 01- 0600 - 513.1410 01- 0600 - 513.1540 01- 0600 - 513.1550 01- 0600 - 513.2110 01- 0600 - 513.2210 01- 0600 - 513.2310 01- 0600 - 513.2410 Total Personal Sery Salaries and wages Part time salaries Overtime Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Operating Expenses 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 207,767 $ 240,569 $ 261,050 $ 280,000 $ 310,832 $ 280,832 - 1,288 1,500 - - - 34 18 300 300 300 300 4,617 4,457 6,982 6,982 7,703 7,703 - 3,253 4,500 7,150 8,000 8,000 15,421 18,008 20,986 22,524 25,003 22,708 16,015 19,050 20,514 18,000 25,842 23,442 21,719 26,002 30,949 30,949 41,403 38,719 1,033 589 1,017 1,0171 1,110 1,003 266,606 313,234 347,798 366,922 420,193 382,707 01- 0600 - 513.3120 Professional services - medical - - - - 200 200 01- 0600 - 513.3150 Professional services - other 6,618 51,619 1,750 10,000 139,250 101,750 01- 0600 - 513.3710 Seminar and conference 700 555 775 775 935 935 01- 0600 - 513.3810 Training and education 50 368 900 800 1,200 1,200 01- 0600 - 513.3820 Tuition reimbursement 1,603 1,755 1,300 1,300 1,350 1,350 01- 0600 - 513.4010 Travel 1,799 2,070 2,780 1,700 3,770 3,770 01- 0600 - 513.4110 Telephone 2,056 2,338 2,000 2,000 2,400 2,400 01- 0600 - 513.4310 Water and sewer 916 463 1,200 1,200 1,200 1,200 01- 0600 - 513.4320 Electricity 1,527 1,512 3,200 9,000 5,000 5,000 01- 0600 - 513.4400 Rental - - - - 2,400 2,400 01- 0600 - 513.4420 Equipment rental - - 2,400 1,440 - - 01- 0600 - 513.4630 Office equipment repair 820 503 400 100 - - 01- 0600 - 513.4710 Printing and binding 4,992 4,790 5,200 5,200 5,500 5,500 01- 0600 - 513.4910 Advertising - - - - 800 800 01- 0600 - 513.5110 Office supplies 867 678 500 500 500 500 01- 0600 - 513.5210 General operating supplies 2,421 2,581 2,200 5,000 4,800 4,800 01- 0600 - 513.5410 Books and subscriptions 240 175 300 300 300 300 01- 0600 - 513.5420 Memberships and dues 255 275 305 255 335 335 Total Operating Expenses 24,864 69,682 25,210 39,570 169,940 132,440 Capital Outlay 01- 0600 - 513.6430 Office equipment - - - 1,413 - - Total Capital Outlay - - 1,413 - - Total Finance Department $ 291,470 $ 382,916 $ 373,008 $ 407,905 $ 590,133 $ 515,147 Exhibit 9 General City of Palm Beach Gardens Fund Human Resources Department Account Title 1996/1997 Actual 1997/1998 Actual 1999/2000 Budget 1999/2000 Estimate 2000/2001 Submitted 2000/2001 Request Personal Services Professional services - other 31,703 34,435 20,750 36,683 51,910 23,910 01- 0300 - 513.1210 Salaries and wages $ 176,840 $ 200,106 $ 193,870 $ 178,000 $ 302,729 $ 215,519 01- 0300 - 513.1310 Part time salaries - - - - 3,200 3,200 01- 0300 - 513.1410 Overtime 822 376 700 4,160 700 700 01- 0300 - 513.1540 Longevity 1,484 1,029 - - 300 300 01- 0300 - 513.2110 FICA taxes 13,536 15,569 14,885 13,935 23,480 16,809 01- 0300 - 513.2210 Retirement contributions 13,248 16,009 15,509 11,500 24,219 17,242 01- 0300 - 513.2310 Health and life insurance 13,603 20,605 25,762 21,000 43,858 28,783 01- 0300 - 513.2410 Workers' compensation insurance 921 491 757 757 1,001 712 Total Personal Services Equipment rental 220,454 254,185 251,483 229,352 399,487 283,265 Operating Expenses 01- 0300 - 513.3120 Professional services - medical 15,949 11,602 13,440 12,000 2,240 2,240 01- 0300 - 513.3150 Professional services - other 31,703 34,435 20,750 36,683 51,910 23,910 01- 0300 - 513.3160 Professional services - legal - - - - 75,000 75,000 01- 0300 - 513.3710 Seminar and conference 951 375 875 875 1,705 625 01- 0300 - 513.3810 Training and education 9,444 6,875 10,200 8,000 36,299 26,299 01- 0300 - 513.3820 Tuition reimbursement - 2,355 - 2,400 6,900 6,900 01- 0300 - 513.4010 Travel 2,266 1,332 3,840 600 6,950 3,850 01- 0300 - 513.4110 Telephone 3,757 3,680 2,500 10,000 2,400 2,400 01- 0300 - 513.4310 Water and sewer 1,106 578 1,200 1,200 1,200 1,200 01- 0300 - 513.4320 Electricity 1,666 1,512 3,000 8,000 3,000 3,000 01- 0300 - 513.4420 Equipment rental - - 2,400 1,500 2,900 2,900 01- 0300 - 513.4630 Office machine repair 1,240 1,146 - - - - 01- 0300 - 513.4710 Printing and binding 4,463 1,146 3,200 3,200 6,450 6,450 01- 0300 - 513.4800 Community promotion 14,191 22,601 17,000 17,000 20,950 20,950 01- 0300 - 513.4910 Advertising 23,436 20,821 16,000 16,000 1,000 1,000 01- 0300 - 513.5110 Office supplies 2,201 1,171 2,075 2,300 2,200 2,200 01- 0300 - 513.5200 Materials and supplies - - - - 6,680 4,280 01- 0300 - 513.5210 General operating supplies 2,253 2,149 1,700 6,000 - - 01- 0300 - 513.5410 Books and subscriptions 423 665 500 900 1,170 1,170 01- 0300 - 513.5420 Memberships and dues 150 150 650 490 1,240 1,240 Total Operating Expenses 115,199 112,593 99,330 127,148 230,194 185,614 Capital Outlay 01- 0300 - 513.6430 Office equipment 1,000 - - - - Total Capital Outlay 1,000 - - - - - Total Human Resources Department $ 336,653 $ 366,778 $ 350,813 $ 356,500 $ 629,681 $ 468,879 Exhibit 8 General Fund Account Title Personal Services 01- 1220 - 522.1210 01- 1220 - 522.1410 01- 1220 - 522.1510 01- 1220- 522.1520 01- 1220- 522.1540 01- 1220 - 522.1550 01- 1220 - 522.2110 01- 1220 - 522.2210 01- 1220 - 522.2310 01- 1220 - 522.2410 Total Personal Sery City of Palm Beach Gardens Life Safety Services Division Salaries and wages Overtime Incentive pay Clothing allowance Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Operating Expenses Fire Rescue Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 136,375 $ 141,429 $ 146,752 $ 153,910 $ 246,318 $ 150,124 6,189 7,171 7,000 3,600 7,000 7,000 1,000 1,630 1,000 17,500 23,420 18,920 2,450 2,400 2,400 2,400 3,600 2,100 2,126 2,205 3,587 3,587 3,705 3,705 - 810 1,100 660 2,000 2,000 11,084 11,680 12,381 13,897 21,882 14,064 2,841 8,917 8,805 8,805 19,018 11,322 13,407 17,981 18,908 18,908 36,353 19,817 8,100 5,656 7,984 7,984 10,978 7,536 183,572 199,879 209,917 231,251 374,274 236,588 01- 1220 - 522.3120 Professional services - medical 310 380 480 480 800 640 01- 1220 - 522.3710 Seminar and conference 200 130 500 500 225 225 01- 1220 - 522.3810 Training and education 201 839 500 500 750 750 01- 1220 - 522.3820 Tuition Reimbursement 1,807 1,505 1,500 500 4,000 4,000 01- 1220 - 522.4010 Travel 107 919 971 250 875 875 01- 1220 - 522.4110 Telephone 762 1,010 - 900 - - 01- 1220 - 522.4420 Equipment rental 607 720 624 624 936 936 01- 1220 - 522.4620 Communications repair - - 300 300 300 300 01- 1220 - 522.4710 Printing and binding 427 477 650 625 1,250 1,250 01- 1220 - 522.4800 Community promotion 3,890 2,565 4,000 4,000 5,500 5,500 01- 1220 - 522.5110 Office supplies 2,452 719 1,050 906 1,300 1,300 01- 1220 - 522.5150 Photo supplies 1,718 1,318 1,850 1,112 - - 01- 1220 - 522.5210 General operating supplies 2,178 2,734 800 1,900 3,550 3,550 01- 1220 - 522.5240 Small tools and minor equipment 192 - 500 350 - - 01- 1220 - 522.5294 Uniforms and leather goods 4,658 4,713 3,084 3,700 7,737 5,998 01- 1220 - 522.5410 Books and subscriptions 852 1,142 1,250 1,200 1,550 1,550 01- 1220 - 522.5420 Memberships and dues 100 195 535 535 535 535 Total Operating Expenses 20,461 19,366 18,594 18,382 29,308 27,409 Capital Outlay 01- 1220 - 522.6400 Equipment - - - - 1,200 1,200 01- 1220 - 522.6410 Vehicles - - - - 50,000 - 01- 1220 - 522.6350 Communications equipment - - 1,800 1,932 - - Total Capital Outlay - - 1,800 1,932 51,200 1,200 Operating Transfer 01- 1220 - 522.9130 Transfer to Fleet Fund 42,496 41,111 33,572 33,572 55,636 55,636 Total Operating Transfer 42,496 41,111 33,572 33,572 55,636 55,636 Total Life Safety Services Division $ 246,529 $ 260,356 $ 263,883 $ 285,137 $ 510,418 $ 320,833 Exhibit 17 General Fund Account Title Personal Services 01- 1230 - 522.1210 01- 1230 - 522.1410 01- 1230 - 522.1510 01- 1230 - 522.1520 01- 1230 - 522.1540 01- 1230- 522.1550 01- 1230 - 522.2110 01- 1230 - 522.2210 01- 1230 - 522.2310 01- 1230 - 522.2410 Total Personal Sery City of Palm Beach Gardens Fire Suppression Division Salaries and wages Overtime Incentive pay Clothing allowance Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Operating Expenses Fire Rescue Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 1,405,786 $ 1,535,669 $ 1,688,384 $ 1,688,384 $ 2,102,721 $ 2,006,721 200,178 233,227 182,000 225,000 182,000 182,000 32,339 33,727 33,920 48,196 61,770 58,770 23,700 24,200 26,400 26,400 30,600 28,800 46,413 52,429 66,568 66,568 78,600 78,600 1,901 2,257 7,500 1,640 8,500 8,500 130,619 141,302 153,365 157,298 188,511 180,799 - 90,549 97,469 97,469 165,970 158,290 173,064 211,684 217,651 215,000 313,120 295,225 90,968 77,816 91,847 91,847 108,610 103,405 2,104,968 2,402,860 2,565,104 2,617,802 3,240,402 3,101,110 01- 1230 - 522.3120 Professional services - medical 8,105 5,230 7,680 7,680 8,160 7,680 01- 1230 - 522.3150 Professional services - other 11,078 28,169 40,000 40,000 45,000 45,000 01- 1230 - 522.3710 Seminar and conference 165 350 450 540 450 450 01- 1230 - 522.3810 Training and education 8,636 6,115 9,000 9,000 19,700 13,500 01- 1230 - 522.3820 Tuition reimbursement 10,757 9,463 10,000 10,000 27,007 17,000 01- 1230 - 522.4010 Travel 3,825 2,354 3,662 2,800 3,662 3,662 01 -1230- 522.4110 Telephone 690 631 800 800 800 800 01- 1230 - 522.4420 Equipment rental 8,532 5,501 10,140 8,675 10,608 10,140 01- 1230 - 522.4600 Repair and maintenance - - - - 76,000 76,000 01- 1230 - 522.4620 Communications repair 4,932 5,275 4,500 3,280 - - 01- 1230 - 522.4640 Contractual vehicle maintenance 67,656 234,661 305,000 350,000 - - 01- 1230 - 522.4650 Municipal buildings and grounds 1,020 - - - - - 01- 1230 - 522.4690 Repair of equipment 34,634 22,319 19,000 16,000 - - 01- 1230 - 522.4710 Printing and binding - 261 150 75 150 150 01- 1230 - 522.4967 Canine unit 1,963 2,032 2,041 1,200 - - 01- 1230 - 522.5110 Office supplies 1,843 781 500 2,500 500 500 01- 1230 - 522.5150 Photo supplies 293 196 350 150 - - 01- 1230 - 522.5200 Materials and supplies - - - - 93,674 84,674 01- 1230 - 522.5210 General operating supplies 104,342 27,520 35,724 40,000 - - 01- 1230 - 522.5240 Small tools and minor equipment 4,328 1,007 5,700 4,000 - - 01- 1230 - 522.5250 Vehicle maintenance parts 22,466 21,346 19,000 38,000 - - 01- 1230 - 522.5260 Chemicals 3,062 3,825 5,750 4,500 - - 01- 1230 - 522.5294 Uniforms and leather goods 27,550 33,561 36,575 30,700 67,410 59,710 01- 1230 - 522.5410 Books and subscriptions 228 - 1,250 950 1,250 1,250 01- 1230 - 522.5420 Memberships and dues 70 110 310 310 335 335 Total Operating Expenses 326,175 410,707 517,582 571,160 354,706 320,851 Capital Outlay 01- 1230 - 522.6400 Equipment - - - - 19,750 4,500 01- 1230 - 522.6410 Vehicle - - 270,189 270,189 308,000 185,000 01- 1230 - 522.6420 Field equipment 45,975 39,237 25,000 25,000 - - 01- 1230 - 522.6450 Communications equipment - 9,800 9,000 9,000 - - Total Capital Outlay 45,975 49,037 304,189 304,189 327,750 189,500 Debt Service 01- 1230 - 522.7110 Principal 71,319 - - - - - 01- 1230 - 522.7210 Interest 1,183 - - - - Total Debt Service 72,502 - - - - - Operating Transfer 01- 1230 - 522.9130 Transfer to Fleet Fund Total Operating Transfer Total Fire Suppression Division 13,354 12,434 29,067 29,067 42,107 42,107 13,354 12,434 29,067 29,067 42,107 42,107 $ 2,562,974 $ 2,875,038 $ 3,415,942 $ 3,522,218 $ 3,964,965 $ 3,653,568 Exhibit 18 General City of Palm Beach Gardens Fire Rescue Fund EMS Division Department Capital Outlay 01- 1240 - 526.6400 Equipment 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services Field equipment 25,885 555 600 5,000 - - 01- 1240 - 526.1210 Salaries and wages $ 782,928 $ 874,391 $ 1,014,979 $ 870,000 $ 1,314,141 $ 1,242,969 01- 1240 - 526.1410 Overtime 79,646 116,910 114,000 114,000 114,000 114,000 01- 1240 - 526.1510 Incentive pay 59,336 59,845 68,070 120,000 190,760 175,262 01- 1240 - 526.1520 Clothing allowance 13,250 14,400 17,050 15,000 21,600 20,100 01- 1240 - 526.1540 Longevity 9,850 10,549 11,898 11,898 21,600 20,100 01- 1240 - 526.1550 Sick leave pay 878 525 2,000 515 2,500 2,500 01- 1240 - 526.2110 FICA taxes 71,989 82,483 93,942 86,553 127,342 120,482 01- 1240 - 526.2210 Retirement contributions 2,142 53,311 55,754 55,754 101,027 95,333 01- 1240 - 526.2310 Health and life insurance 70,946 76,162 120,123 95,000 196,128 172,212 01- 1240 - 526.2410 Workers' compensation insurance 49,259 40,859 53,712 53,712 66,503 62,645 Total Personal Services 1,140,224 1,329,435 1,551,528 1,422,432 2,155,601 2,025,603 Operating Expenses 01- 1240 - 526.3120 Professional services - medical 2,565 5,465 6,540 5,100 6,700 6,700 01- 1240 - 526.3150 Professional services - other 29,800 26,000 30,000 30,000 30,000 30,000 01- 1240 - 526.3470 Trash collection - 1,125 3,600 3,600 4,000 4,000 01- 1240 - 526.3710 Seminar and conference 118 150 1,230 1,230 1,230 1,230 01- 1240 - 526.3810 Training and education 14,839 12,159 17,870 17,870 20,000 20,000 01- 1240 - 526.3820 Tuition reimbursement 4,323 4,937 9,000 6,000 19,500 12,000 01- 1240 - 526.4010 Travel 2,855 3,186 4,230 3,000 4,580 4,580 01- 1240 - 526.4110 Telephone 2,086 2,531 2,800 2,800 2,800 2,800 01- 1240 - 526.4420 Equipment rental 7,154 6,350 7,572 7,572 8,172 8,172 01- 1240 - 526.4600 Repair and maintenance - - - - 27,800 27,800 01- 1240 - 526.4620 Communications repair 87 1,375 1,500 2,000 - - 01- 1240 - 526.4630 Office equipment repair - - 600 600 - - 01- 1240 - 526.4640 Contractual vehicle maintenance 4,118 10,226 94,000 94,000 - - 01- 1240 - 526.4690 Repair of equipment 12,836 7,777 8,900 18,000 - - 01- 1240 - 526.4710 Printing and binding 3,573 866 2,025 2,025 2,275 2,275 01- 1240 - 526.4800 Community promotion 1,045 475 2,660 2,660 2,660 2,660 01- 1240 - 526.5110 Office supplies 1,551 919 2,500 2,500 500 500 01- 1240 - 526.5150 Photo supplies 505 554 650 650 - - 01- 1240 - 526.5200 Materials and supplies - - - - 107,730 107,730 01- 1240 - 526.5210 General operating supplies 86,870 80,503 85,280 85,280 - - 01- 1240 - 526.5240 Small tools and minor equipment - 66 1,800 1,800 - - 01- 1240 - 526.5250 Vehicle maintenance parts 1,068 - - - - - 01- 1240 - 526.5260 Chemicals 3,304 2,912 6,235 5,000 - - 01- 1240 - 526.5294 Uniforms and leather goods 15,641 18,698 22,418 15,000 42,095 37,095 01- 1240 - 526.5410 Books and subscriptions 951 2,340 1,336 1,600 1,336 1,336 01- 1240 - 526.5420 Memberships and dues 50 24 125 125 125 125 Total Operating Expenses 195,339 188,638 312,871 308,412 281,503 269,003 Capital Outlay 01- 1240 - 526.6400 Equipment - - - - 2,400 2,400 01- 1240 - 526.6410 Vehicles - - - - 80,000 - 01- 1240 - 526.6420 Field equipment 25,885 555 600 5,000 - - 01- 1240 - 526.6430 Office equipment - - 500 500 - - 01- 1240 - 526.6450 Communications equipment - - 1,200 1,200 - - Total Capital Outlay 25,885 555 2,300 6,700 82,400 2,400 Debt Service 01- 1240 - 526.7110 Principal 36,727 18,963 - - - - 01- 1240 - 526.7210 Interest 1,539 169 - - - Total Debt Service 38,266 19,132 - - - - Operating Transfer 01- 1230 - 522.9130 Transfer to Fleet Fund 17,086 16,444 34,794 34,794 43,146 43,146 Total Operating Transfer 17,086 16,444 34,794 34,794 43,146 43,146 Total EMS Division $ 1,416,800 $ 1,554,204 $ 1,901;493 $ 1,772,338 $ 2,562,650 $ 2,340,152 Exhibit 19 General Fund City of Palm Beach Gardens Public Works Canal Division Department Operating Expenses 01- 3040 - 541.3150 Professional services - other 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Account Title Actual Actual Budget Estimate Submitted Request Personal Services Uniform rental 2,534 3,075 3,900 3,900 - - 01- 3040 - 541.1210 Salaries and wages $ 290,081 $ 310,112 $ 442,971 $ 385,000 $ 291,175 $ 217,175 01- 3040 - 541.1410 Overtime 8,910 11,237 8,000 9,000 5,000 5,000 01- 3040 - 541.1540 Longevity 11,718 16,567 20,995 29,995 15,252 15,252 01- 3040 - 541.1550 Sick leave pay 633 661 1,000 665 1,000 1,000 01- 3040 - 541.2110 FICA taxes 23,543 25,333 36,182 32,486 23,901 18,240 01- 3040 - 541.2210 Retirement contributions 14,682 20,442 33,825 33,825 24,748 18,828 01- 3040 - 541.2310 Health and life insurance 34,217 39,041 72,089 58,000 56,493 38,730 01- 3040 - 541.2410 Workers' compensation insurance 17,950 13,486 29,002 29,002 15,660 11,643 Total Personal Services Communications repair 401,734 436,879 644,064 577,973 433,229 325,868 Operating Expenses 01- 3040 - 541.3150 Professional services - other 5,849 2,911 - - 20,425 425 01- 3040 - 541.3400 Contractual services - - - - 55,400 54,060 01- 3040 - 541.3410 Uniform rental 2,534 3,075 3,900 3,900 - - 01- 3040 - 541.3460 Noxious weed control 40,513 1,012 10,000 2,000 - - 01- 3040 - 541.3470 Trash collection 1,182 46,584 4,000 4,000 - - 01- 3040 - 541.3480 Other contractual services - - 37,900 40,000 - - 01- 3040 - 541.3810 Training and education 223 330 1,300 300 1,300 - 01- 3040 - 541.4010 Travel - - 700 - 700 - 01- 3040 - 541.4110 Telephone - - - - 2,136 2,136 01- 3040 - 541.4420 Equipment rental 2,822 27,030 5,000 15,000 2,916 2,500 01- 3040 - 541.4600 Repair and maintenance - - - - 501,000 401,000 01- 3040 - 541.4620 Communications repair 955 939 1,000 600 - - 01- 3040 - 541.4660 Streets, sewers, and parks 1,074 14,102 15,625 15,625 - - 01- 3040 - 541.4675 Canal Maintenance - 365,155 400,000 100,000 - - 01- 3040 - 541.5200 Materials and supplies - - - - 18,650 18,650 01- 3040 - 541.5210 General operating supplies 1,122 2,028 1,600 2,600 - - 01- 3040 - 541.5225 Parking areas 2,999 - 2,500 - - - 01- 3040 - 541.5240 Small tools and minor equipment 1,314 2,638 2,700 2,700 - - 01- 3040 - 541.5291 Traffic control expenses 13,354 7,184 39,000 35,000 - - 01- 3040 - 541.5294 Uniform and leather goods 2,097 1,454 3,900 3,900 3,800 2,050 01- 3040 - 541.5296 Mosquito control 7,897 9,937 9,900 12,000 - - 01- 3040 - 541.5420 Memberships and dues 35 - 35 35 50 - Total Operating Expenses 83,970 484,379 539,060 237,660 606,377 480,821 Capital Outlay 01- 3040 - 541.6300 Land and improvements - - - - 1,415,000 150,000 01- 3040 - 541.6350 Other improvements 304,138 - - 01- 3040 - 541.6410 Vehicle - - - - - - 01- 3040 - 541.6420 Field Equipment 206,763 71,412 - - - - Total Capital Outlay 510,901 71,412 - - 1,415,000 150,000 Debt Service 01- 3040 - 541.7110 Principal 27,326 14,110 - - - - 01- 3040 - 541.7210 Interest 1,147 127 - - - - Total Debt Service 28,473 14,237 - - - - Operating Transfer 01- 3040 - 541.9130 Transfer to Fleet Fund 61,535 50,464 35,792 35,792 26,900 26,900 Total Transfers 61,535 50,464 35,792 35,792 26,900 26,900 Total Canal Division $ 1,086,613 $ 1,057,371 $ 1,218,916 $ 851,425 $ 2,481,506 $ 983,589 Exhibit 32 General Fund Account Title Personal Services 01- 3050 - 541.1210 01- 3050 - 541.1410 01- 3050- 541.1540 01- 3050 - 541.1550 01- 3050 - 541.2110 01- 3050 - 541.2210 01- 3050 - 541.2310 01- 3050 - 541.2410 Total Personal Sery City of Palm Beach Gardens Mowing and Landscaping Division Salaries and wages Overtime Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Workers' compensation insurance ices Operating Expenses Public Works Department 1997/1998 1998/1999 1999/2000 1999/2000 2000/2001 2000/2001 Actual Actual Budget Estimate Submitted Request $ 269,409 $ 248,452 $ 210,516 $ 175,000 $ 928,105 $ 276,924 4,250 9,061 3,000 10,000 6,000 6,000 15,266 7,913 10,469 9,500 12,888 12,588 - 1,990 3,000 - 3,000 3,000 21,693 20,030 17,364 14,879 72,674 22,836 17,469 24,349 16,842 16,017 73,841 21,747 32,527 51,008 30,204 27,000 162,582 35,060 21,610 15,733 13,999 13,999 49,230 13,929 382,224 378,536 305,394 266,395 1,308,320 392,084 01- 3050 - 541.3150 Professional services - other 18,327 28,558 77,500 77,500 132,125 146,000 01- 3050 - 541.3400 Contracutal services - - - - 40,120 25,560 01- 3050 - 541.3410 Uniform rental 3,524 3,025 3,120 2,500 - - 01- 3050 - 541.3470 Trash collection 65 1,239 500 1,500 - - 01- 3050 - 541.3480 Other contractual services - - 1,000 - - - 01- 3050 - 541.3710 Seminars and conferences - - 85 - 85 - 01- 3050 - 541.3810 Training and education 240 220 1,000 - 1,000 400 01- 3050 - 541.4010 Travel 477 - 400 - 400 - 01- 3050 - 541.4110 Telephone - - - 600 4,272 2,600 01- 3050 - 541.4420 Equipment rental 6,680 3,983 1,000 5,000 1,656 1,500 01- 3050 - 541.4600 Repair and maintenance - - - - 16,000 15,000 01- 3050 - 541.4620 Communications repair 312 566 1,000 300 - - 01- 3050 - 541.4650 Municipal building and grounds 31,467 10,894 15,000 15,000 - - 01- 3050- 541.4680 Irrigation system 19,454 11,194 7,500 10,500 - - 01- 3050 - 541.5200 Materials and supplies - - - - 34,500 31,050 01- 3050 - 541.5210 General operating supplies 3,537 621 1,135 1,135 - - 01- 3050 - 541.5220 Fencing and landscape 1,003 1,173 5,000 5,000 - - 01- 3050 - 541.5240 Small tools and minor equipment 732 1,301 1,000 1,000 - - 01- 3050 - 541.5280 Agricultural supplies 8,926 10,592 4,000 5,000 - - 01- 3050 - 541.5294 Uniform and leather goods 2,318 920 3,040 2,200 7,100 4,800 01- 3050 - 541.5410 Books and subscriptions - - 170 170 170 170 Total Operating Expenses 97,062 74,286 122,450 127,405 237,428 227,080 Capital Outlay 01- 3050 - 541.6350 Other improvements 2,096 - - - 583,000 50,000 01- 3050 - 541.6410 Vehicle - - - - 22,000 - 01- 3050 - 541.6420 Field equipment - 4,847 - - 285,000 - Total Capital Outlay 2,096 4,847 - - 890,000 50,000 Debt Service 01- 3050 - 541.7110 Principal - - - - 49,316 - 01- 3050 - 541.7210 Interest - - - - 9,420 - Total Debt Service - - - - 58,736 - Operating Transfer 01- 3050 - 541.9130 Transfer to Fleet Fund 30,874 22,613 28,833 28,833 38,176 38,176 Total Transfers 30,874 22,613 28,833 28,833 38,176 38,176 Total Mowing and Landscaping Division $ 512,256 $ 480,282 $ 456,677 $ 422,633 $ 2,532,660 $ 707,340 Exhibit 33 General Fund City of Palm Beach Gardens Public Works Swale Maintenance Division Department Exhibit 34 2000/2001 2000/2001 Account Title Submitted Request Personal Services 01- 3060 - 541.1210 Salaries and wages $ 191,546 $ 85,367 01- 3060 - 541.1410 Overtime 5,000 5,000 01- 3060 - 541.1540 Longevity 600 600 01- 3060 - 541.1550 Sick leave pay 1,000 1,000 01- 3060 - 541.2110 FICA taxes 15,158 7,035 01- 3060 - 541.2210 Retirement contributions 14,883 6,389 01- 3060 - 541.2310 Health and life insurance 31,720 15,728 01- 3060 - 541.2410 Workers' compensation insurance 10,085 4,330 Total Personal Services 269,992 125,449 Operating Expenses 01- 3060 - 541.3150 Professional services - other 462 42,462 01- 3060 - 541.3400 Contractual services 3,460 703,460 01- 3060 - 541.4110 Telephone 1,068 1,068 01- 3060 - 541.4420 Equipment rental 2,000 2,000 01- 3060 - 541.4600 Repair and maintenance 15,625 15,625 01- 3060 - 541.5200 Materials and supplies 3,450 3,450 01- 3060 - 541.5294 Uniform and leather goods 2,050 2,050 Total Operating Expenses 28,115 770,115 Capital Outlay 01- 3060 - 541.6410 Vehicle - 25,000 Total Capital Outlay - 25,000 Operating Transfer 01- 3060 - 541.9130 Transfer to Fleet Fund 27,432 27,432 Total Transfers 27,432 27,432 Total Swale Maintenance Division $ 325,539 $ 947,996 Exhibit 34 ;I- �U City of Palm Beach Gardens Disposal List 2000 Asset # Description 100 POLICE SOFTWARE 102 150 FT' 10 FT' 9 GUAGE 104 CITY HALL 118 CHAIN LINK FENCE & GATES 121 BALLFIELD BACKSTOPS (3) 122 BALLFIELD BACKSTOP 139 COPIER 158 COPIER 174 MULTIPLEXOR 175 MULTIPLEXOR 187 DUEL AXEL 201 ACCORDIAN PARTITION 202 EMS REPORTING SOFTWARE 204 INSTALL COMPARTMENT 205 MULTIPLEXOR 206 MULTIPLEXOR 215 ALARM BILLING 255 FENCE 285 14 MODULAR OFFICES 325 CELLULAR PHONE 340 INSTALL COMPARTMENT 342 KEYLESS ENTRY 343 EXTEND BUMPER 344 PEDESTAL MOUNT 345 SIREN AND BUMPER 360 RADIO 378 RADIO 512 MULTIPLEXOR 513 MULTIPLEXOR 518 COMPUTER 578 100 WATT AMPLIFIER 582 TV VCR 586 LAPEL MICROPHONE 588 FAX MACHINE 623 WIRELESS MICROPHONE 664 RENOVATIONS TO MODULAR 753 TYPEWRITER 852 KILN 907 PORTABLE RADIO 1166 TAPE TRANSCRIBER 1243 WEIGHT LIFTING MACHINE 1558 ACOUSTICAL PRINTER COVER 1882 BULK TAPE ERASER 1992 COMPUTER 2010 MULTI FORMAT ENCODER 2156 20 CHANNEL MOBIL RADIO �J City of Palm Beach Gardens Disposal List 2000 Asset # Description 2173 RADIO SYSTEM 2180 CELLULAR PORT'B TELEPHON 2181 CELLULAR PORT'B TELEPHON 2221 COMPUTER 2228 TERMINAL & KEYBOARD 2229 TERMINAL & KEYBOARD 2230 TERMINAL & KEYBOARD 2231 TERMINAL & KEYBOARD 2302 VIDEO PLAYER 2347 PRINTER 2348 PRINTER 2350 PRINTER 2368 TERMINAL & KEYBOARD 2369 TERMINAL & KEYBOARD 2380 CLERK INDEX SOFTWARE 2381 PRINTER 2385 PAGER W /CHARGER & NICAD 2386 PAGER W /CHARGER & NICAD 2387 PAGER W /CHARGER & NICAD 2409 VM706 B:1 VHS LOW LIGHT 2452 ROTARY POWER DECK 2453 TURF TRUCK 2454 TRIPLEX REEL 2483 GREENSMOWER -8 2501 TYPEWRITER 2503 P -LAN 2504 MULTIPLEXOR 2505 MULTIPLEXOR 2506 MULTIPLEXOR 2507 MULTIPLEXOR 2547 SIDE /SIDE REFRIGERATOR 2556 2.5 WATT 800MHZ RADIO 2559 PRINTER 2573 PRINTER 2584 SHREDDER 2585 10 CHANNEL REC /REP 2586 PLAYBACK RECORDER 2631 1987 GOLF CART 2641 GAS POWERED CLUB CAR 2661 P -LAN 2662 P -LAN 2700 FAX MACHINE 2769 COMPUTER 2770 COMPUTER 2771 TERMINAL & KEYBOARD 2772 TERMINAL & KEYBOARD nt City of Palm Beach Gardens Disposal List 2000 Asset # Description 2778 COMPUTER 2792 COPIER 2861 COMPUTER 2866 TERMINAL & KEYBOARD 2867 TERMINAL & KEYBOARD 2878 DESKTOP PUBLISHING PROG 2908 SMART UPS /DICTAPHONE SY 2919 20 -BIN STAPLING SORTER 2920 COPIER 2929 PRINTER 2974 COMPUTER 3025 COMPUTER 3038 COMPUTER 3091 GARAGE DOOR 3113 COMPUTER 3114 COMPUTER 3115 COMPUTER 3123 COLOR TV WITH REMOTE 3124 COLOR TV WITH REMOTE 3125 VIDEO CASSETTE RECORDER 3130 COLOR TV WITH VIDEO RECO 3141 PROJECTOR 3142 PROJECTOR 3143 VIDEO CASSETTE RECORDER 3144 TELEVISION - 25" 3148 VIDEO CASSETTE RECORDER 3149 CASSETT RECORDER 3150 MICROCASSETT RECORDER 3153 COMPUTER 3197 CAMERA 3198 CAMERA 3199 REFRIGERATOR 3304 OVERHEAD PROJECTOR 3307 COPIER 3310 TINT METER 3311 TINT METER 3348 4MM TAPE DRIVE 3360 COLOR TERMINAL 3384 COLOR TERMINAL 3402 CAMERA ZOOM LENS 3403 CAMERA ZOOM LENS 3404 CAMERA FLASH 3405 CAMERA 3406 TELEVISION 27" 3407 VIDEO CASSETTE RECORDER 3408 REFRIGERATOR City of Palm Beach Gardens Disposal List 2000 Asset # Description 3413 TRANSCRIPTION 3414 CASSETTE TRANSCRIBER 3415 TELEVISION 3416 TELEVISION 3417 FAX MACHINE 3418 CAMCORDER 3419 CELLULAR PHONE 3432 MINIZOOM LENS 3433 CELLULAR PHONE 3434 FAX/COPY MACHINE 3435 CELLULAR PHONE 3436 CAMERA 3438 CAMERA 3439 CELLULAR PHONE 3440 ZOOM LENS 3442 FAX MACHINE 3443 BINOCULARS 3444 BINOCULARS 3445 CELLULAR PHONE 3446 CELLULAR PHONE 3447 FAX MACHINE 3448 CELLULAR PHONE 3573 VIDEO CASSETTE RECORDER 3574 VIDEO SCREEN 3575 REFRIGERATOR 3576 K9 DOG TRAINING COLLAR 3577 CAMERA 3578 LAPEL MIC TRANSMITTERS 3642 SCANNER 3643 SCANNER 3867 COMPUTER 3943 COMPUTER GE CMX -8630 Mobile Radio GE CMX -8630 Mobile Radio GE CMX -8630 Mobile Radio Uniden Hand Radio GE Hand Radio Quest Electronics Calibrator Quest Electronics Octave Band Filter Quest Electronics Sound Level Meter Quest Electronics 35 Peak Hold Module 1989 Toyota Pickup 1988 Chevy Caprice 1989 Chevy Celebrity 1990 Chevy Caprice 1994 Chevy Caprice 509487 511270 511269 JT4RN81 ROK5041397 1G1BL5168JR163307 3G1AW51 W4KS521939 lGlBL5474LA129256 1 G 1 BL52WXRR184590 L City of Palm Beach Gardens Disposal List 2000 Asset # Description 1996 Chevy Caprice 1996 Chevy Caprice 1996 Chevy Caprice 1997 Harley 1994 Harley 1996 Chevy 1996 Chevy Caprice 1996 Chevy Caprice 1996 Chevy Caprice Westminster Buildings 1 G1 BL52W5TR148197 1 G 1 BL52W 5TR175075 1 G1 BL52W2TR176412 1 HD1 FJL1XVY618995 1 HD1 EDL13RY114878 1 G1 BL52WXTR121397 1 G 1 BL52W 7TR148296 1 G1 BL52W4TR176394 1 G 1 BL52W 7TR176759 v Variance 2700 PGA Blvd, Palm Beach Gardens Owner /Petitioner: James Q. Riordan Jr, President Quentin Partners Co.(Owner) 2893 SE Ocean Blvd, Stuart, Fl. 34996 561- 220 -4127 Graphics: Lori J. Riordan Drawn September 9, 2000 Pursuant to the requests of Staff We will redo the present sign to look like drawing.. The "2700" metal channel in a font commonly called "Old English" (example below) these will be channel numbers. They will be of the same size as existing (approx 19" h x 15" w) each. We will color them the same as the Teal -ish Green color on the building. 27101 V - Old English The body of the. sign will be Peach -ish color as the body of the building. The stone face will be stuccoed and will be a lighter color than the body to distinguish it. We will install Red Ixora (2 to 3 ft. high when full grown) immediately adjacent to the wall and some dwarf shore juniper for ground cover in between the Ixora and the sidewalk. This will soften the base and be attractive year round. CITY OF PALM BEACH GARDENS GROTH MANAGEMENT DEPT. 4.l' R s -..� -^ r ay -n � _,.��`ybyy Itt y 1. •: r RS :.. �Itt ,__...s n'',.� 74�• ;_�Y� cz ,! a� � � i �� i t. a?} t ��i'1 t1 S 5 a3 rev �'} �.'� ~4, ar� tQ � r a,�~y ��`ak.! .. z � :� i. g�„ 5 f � o R. 4 - - '-p��1 ,� a •. t .- t i��� 1 (,. � ? s �, - � � .i�di'Ftyt�R'��. s4Yt ,�f 4 ¢ �ti� �ytq ,'� r tip. F 4Y� A ��`w:`�, ''S�•Fy. rry,. �� �y! ��`: Ft ��,(y i K 1� ' 1 �} 4 {. . y ,P aa. •ni ry i Y s 4 ,d - t. h �,+`i �r�. � ! �.. 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"5� �, '1r P Y f � _ �` V ' t'S'k' -�O I'm .� •"dPr• °Na".�#fiilt +w { •''� y+e iF��a �'� -hyy �bY y�w�t"'; ��1� Fp f q r�� ^ V . ,�: v �"z o �e?�` nn� �'•4'�- .¢;,°t. £ .�"t' a ...... ..,�M�ds>�ptYittifm,oSastw,.'.m �.. r .,t.,.,_...m QQrcC `] y eypjl7 _ rl `,•wGY n J- } 7. c PS. ,i •.tfr 'ems ... f, r �`� - �4,.,r1ge ;� �N VVY U d`3 f - 4 4 i s' �g% S lX g, k j0 j itF6 '"3' 5t1'�' ;:. R:. ., ° p 2 t � l ! 7. G r x; C x asu f k • City Council Meeting Date: September 21, 2000 Date Prepared: August 3l, 2000 Petition VAR -" -07 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: September 21, 2000 Date Prepared: August 31, 2000 SUBJECT /AGENDA ITEM Resolution 47, 2000, approving variances from front setback and street frontage requirements for an existing ground sign at 2700 PGA Boulevard. The variance requests seek relief from the 300 -foot street frontage requirement and from the 15 -foot front setback requirement. The City Council continued the public hearing for this petition to September 21, 2000. RECOMMENDATION Staff recommends approval of Resolution 47, 2000. Reviewed by: Originating Dept.: Costs: $ Council Action: Total City Attorney Growth M gement [ ] Approved Finance NA $ [ ] Approved w/ ACM Current FY conditions Human Res. NA [ ] Denied Other NA Funding Source: [ ] Continued to: Advertised: Attachments: Date: June 1, 2000 [ ] Operating Paper: Palm Beach Post [ ] Other • Resolution 47, 2000 • Site plan [] Not Required • Renderings '� / �ZoKtMgyrmncl �j� Affected parties Budget Acct. #:: Director [X] Notified [ J None Approved by: City Manager [] Not required 1 City Council • Meeting Date: September 21, 2000 Date Prepared: August 31, 2000 Petition VAR -99 -07 SUMMARY OF PREVOUS CITY COUNCIL ACTION: The City Council conducted a public hearing for this petition on August 17, 2000. The applicant was requested to replace or extensively modify the existing sign with an acceptable monument/ground sign resembling the Gardens Mall ground sign on PGA Blvd. The City Council postponed taking formal action until the applicant has adequately addressed the Council's request. The public hearing was continued to September 21, 2000. The applicant has proposed to modify the sign to resemble Gardens Mall ground sign. It is considerably acceptable in appearance than the existing sign on site or the previously proposed sign modification reviewed by the Council on August 17, 2000. The applicant has provided elevations and three- dimensional drawings of the proposed modifications to the sign, including the material and color scheme. Please see attachments. REQUEST: The petitioner, Quentin Partners Co., requests a variance to allow an existing ground sign to remain on site and at its current location. The site is located at 2700 PGA Boulevard (Blvd.), just east of Palm Beach Community College. The subject sign does not meet the minimum 15 -foot front setback and 300 -foot street frontage requirements. The sign has been made non - conforming by the revised sign code, which was adopted on January 17, 1990. The applicant was notified of the non - 0 conforming status of the subject ground sign, as part of the non - conforming sign notification procedures. BACKGROUND: The petitioner received a site plan approval from the Planning and Zoning Commission on January 21, 1983. The approved site plan depicts a ground sign located on PGA Blvd. approximately 34 feet away from the property line to the west. The front setback, as reflected on the approved site plan, was approximately 4.5 feet away from the front property line. The shape of the approved sign was in a shape of an isosceles triangle, but with two sides only. The subject sign is located approximately 65 feet away from the west property line to the west. The front setback is approximately two feet away from the front property line, compared to its original front setback, which was approximately 4.5 feet. The current shape of the sign remains as originally approved, which is a concrete wall in the shape of a triangle with two sides facing the street and the open side facing the building. (Please see attachment.) According to the applicant, the subject sign also serves as a shield wall for a utility box ( backflow preventer) located immediately behind the sign. The primary function of the structure is to shield/screen the backflow preventer. Section 98- 72(g)(1) of the City Code requires that a wall of solid materials on three sides with the open side facing the building structure be used to screen the backflow preventer. The applicant has since placed the number of the building on this structure. According to the definition of a sign in the City Code, this action makes the structure a sign because • it identifies information. The general description of this sign is a concrete wall structure with a height of 4.2 and a length of 13.6 feet with one message on it identifying the number of the building. 2 • • The applicant has claimed a hardship on the basis that hardship on the general public, cause a traffic problem tenants of rights commonly enjoyed by others..." City Council Meeting Date: September 21, 2000 Date Prepared: August 31, 2000 Petition VAR -99 -07 removing the sign would create "an undue , and deprive Quentin Partners Co. and its LAND USE & ZONING: The future land -use designation of the site is Commercial. The zoning for the site is General Commercial (CG I). Properties adjacent to the subject site are designated Commercial (C) to the east and west, Mobile Home to the north, and Residential High (RH) to the south. PROCEDURE: The City's existing land development regulations designate the authority of reviewing and granting sign variances directly to the City Council. As with other variances, a petitioner must demonstrate hardship. Section 110 -72, Variances, states that "The hardship shall not be economics or natural obstructions on adjacent land, but shall be a hardship whereby an applicant cannot reasonably enjoy and utilize the intended benefits provided in this chapter." VAR-99-07,2700 PGA SIGN VARIANCE REQUEST GROUND SIGN CODE REQUIREMENTS WITH WHICH THE SUBJECT SIGN IS NOT IN COMPLIANCE A. Ground Sign Frontage Requirement: Code Requirements: Chapter 110 -36. Ground signs. (a) "Any property with at least 300 feet of a property line abutting a public right -of -way shall be allowed a ground sign..." Present Condition: A ground sign was approved for the subject site on January 21, 1983. However, the property does not have 300 feet of frontage. The parcel has only 100 feet of frontage. Request: Applicant requests a variance for 200 feet of frontage to allow the existing ground sign along located along PGA Blvd. to remain on site. B. Setback Requirement: Code Requirements: Chapter 110 -36. Ground signs. (c) "Ground signs shall be placed no closer than 15 feet from the front property lines..." Present Condition: The subject sign is approximately two feet away from the front property line. Request: Applicant requests a variance for 13 feet of setback. STAFF COMMENTS: The City Engineer's office does not support the requested variance and has suggested that the petitioner can reconfigure the sign to comply with the 15 -foot setback requirement and still achieve the same existing visibility. The Building Division has raised no objections and supports the requested variance by the applicant. Public Works Department has raised no comments. Staff comments are attached. Staff has received no public comments regarding this petition at this time. RECOMMENDATION: Following City Council direction, staff' has worked with the applicant to provide an acceptable •replacement or modification to the existing sign based on two important criteria. The sign must be comparable to other and recently approved monument signs located along the City's most important arterial, PGA Blvd., in addition to complying with all sign regulations specified in the Code. The 3 City Council Meeting Date: September 21, 2000 Date Prepared: August 31, 2000 Petition VAR -99 -07 newly proposed modifications to the sign appear to resemble the Gardens Mall ground sign and are in compliance with the sign regulations in the Code for which the applicant is not requesting variances. Accordingly, staff recommends approval of the requested variances. The recommendation is based on the following: • Relocating the sign further back, and east of its current location may be difficult because parking spaces are located immediately behind it and across the entire site in the east -west direction. In addition, compliance with the 15 -foot setback may make the sign less visible to motorists headed east on PGA Blvd. due to the vegetation on the property to the west of the subject site. Removing the sign entirely would make it fairly difficult for motorists to identify the buildings on site because the closest building to the public right -of -way is set back approximately 147 feet from the north property line on PGA Blvd. This distance from PGA Blvd. makes the alternative of allowing only a building identification sign (wall sign) and removing the ground sign less viable because motorists would not be able to see the wall sign until they approach the site's driveway. • From a safety standpoint, the existing location of the sign is properly the most suitable. Motorists headed east on PGA Blvd. are able to see the sign and identify the building from a reasonable idistance without having to make sudden stops or right turns into the driveway of the site. • The applicant has agreed to replace the sign with an acceptable one, in accordance with the Council's request. It should be noted, however, the applicant has not satisfied the hardship requirement and the facts, as presented in this petition, appear to be in contradiction with the facts as recorded in City approved plans regarding the subject site and sign. The following is a summary of the facts and an analysis as to why the hardship test has not been satisfied: • The applicant has not satisfied the hardship test. The applicant has stated that removing or relocating the sign would result in a hardship on the general public, cause traffic problems, and deprive Quentin Partners Co. and its tenants of rights commonly enjoyed by others. According to the applicant, the general public (motorists headed east on PGA Blvd.) will not be able or may have difficulty seeing a ground sign set back at least 15 feet way from the property's front line due to the vegetation on the Palm Beach Community College property. The likelihood that the public will not be able to see the sign because of the vegetation places a hardship on the general public, according to the applicant. However, this is not a hardship as defined in the Code. The vegetation represents a natural obstruction to the subject sign. Section 110 -72 of the Code states that "the hardship shall not be ... natural obstructions on adjacent lands ..." • The claim that the existing sign is actually a structure required by Code to screen the backflow preventer is not accurate because the Code does not require the existing "wall" as a screen for the backflow preventer in this particular case. Section 98- 72(g)(1) requires the wall structure only if 4 f • • City Council Meeting Date: September 21, 2000 Date Prepared: August 31, 2000 Petition VAR -99 -07 the backflow preventer is large. In this case it is 1.5 by 1.7 feet, whereas the "wall" or sign is 4.2 feet in height and 13.6 feet in length. Due to the small size of the backflow preventer, Section 98- 72(g)(2) permits screen landscaping as opposed to a wall structure. • The wall structure was approved as a sign and not as a screen wall. The approved site plan depicts the same structure as a ground sign at a different location than the current one. G:Talal/var -99 -07 5 r� • September 21, 2000 RESOLUTION 47, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, GRANTING TWO VARIANCES TO THE 15 -FOOT FRONT SETBACK AND 300 - FOOT STREET FRONTAGE REQUIREMENTS FOR AN EXISTING GROUND SIGN LOCATED AT 2700 PGA BOULEVARD; PROVIDING FOR REPEAL OF RESOLUTIONS IN CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Quentin Partners, owner and applicant, have filed a petition for two sign variances from the minimum 300 -foot linear frontage on a public right -of -way and the 15- foot front setback requirements, as set forth in Section 110 -36 of the City Code; and WHEREAS, in accordance with Section 110 -72 of the City Code, the City Council finds that the petitioner has sufficiently demonstrated an undue hardship whereby the petitioner can not reasonably enjoy and utilize the benefits provided in the City sign regulations; and WHEREAS, the City Council further finds that the variances meet the general intent and purpose of the City sign regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. Two variances to the requirements of Section 110 -36, entitled "Ground signs," are hereby granted for one existing ground sign at 2700 PGA Boulevard in the City of Palm Beach Gardens, as more specifically defined as follows: a. A variance to the requirement of the minimum linear frontage on a public right -of -way needed to allow a ground sign. The subject property has approximately 100 feet of linear frontage on PGA Boulevard. The Code requires a minimum of 300 feet of linear frontage along a public right -of -way for allowing one ground sign at a site. Therefore, the variance granted is for 200 feet of linear frontage along PGA Boulevard. b. A variance to the requirement of the minimum setback for a ground sign from the front property line. The current setback of the is subject ground sign is approximately two feet. September 21, 2000 The Code requires that a ground sign be set back at least 15 feet from the front property line. Therefore, the variance granted is to reduce the front setback from 15 feet to two feet from the front property line along PGA Blvd. Section 3. Said approval shall be consistent with the attached exhibit filed with the City's Growth Management Department as follows: 1. Hand drawn rendering of the subject sign received on , 2000 by the Planning and Zoning Division. Section 4. All resolutions in conflict herewith are hereby repealed. Section 5. This resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS DAY OF 2000. 0 JOSEPH RUSSO, MAYOR Is ATTEST: BY: CAROL GOLD, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR JABLIN COUNCILWOMAN FURTADO COUNCILMAN CLARK COUNCILMAN SABATELLO G:TaIaINAR- 99- 07- re -wpd N APPROVED AS TO LEGAL FORM AND SUFFICIENCY. LEONARD RUBIN, CITY ATTORNEY AYE NAY ABSENT • VIII. PUBLIC HEARINGS: c. Ordinance 21, 2000 — Hibiscus Restauran t (Continued from August 17, 2000 City Consideration of continuing to October 5, Council Meeting) • Outdoor Seating. Council meeting. 2000 Regular City City Council Meeting Date: September 21, 2000 Date Prepared: September i2, 2000 Petition SP -00-02 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: September 21, 2000 Date Prepared: September 12, 2000 SUBJECT /AGENDA ITEM: Consideration of Approval: Resolution 72, 2000, a request for site plan approval for three proposed residential parcels located in the Golf Digest (Mirasol) Planned Community Development (PCD) along PGA Blvd. The gross acreage of Parcels E, F, and G is 8.9, 6.1, and 13 acres, respectively. The total acreage of all three parcels is 28 acres. The proposed development consists of 141 zero lot line single - family home lots. Parcels E, F, and G will contain 35, 39 and 67 units, respectively. During the previous September 7 City Council meeting, the Council forwarded this petition to the September 21 Council meeting. . RECOMMENDATION: Staff recommends approval of Resolution 72, 2000, with conditions. • Reviewed by: City Attomey Originating Dept.: Growth M gem t Costs: $ Total Council Action: [ )Approved Finance NA $ [ ] Approved w/ ACM Current FY conditions Human Res. NA Other NA [ ] Denied Advertised: Funding Source: [ ] Continued to: Attachments: Date: [ ] Operating Paper: [ J Other • Resolution 72, 2000 . Site plan • Landscape plan • Architectural renderings • Golf Digest PCD site plan • Waiver & comparison chart • Aerial map of Required • Starr comments Submitted by Growth Man e t Di r Affected parties [ ] Notified Budget Acct #:: [ J None Approved by: City Manager M Not required 1 • City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP-00 -02 0 REQUEST: A request by Urban Design Studio, agent, for site plan approval for three residential parcels known as Parcels E, F, & G. The acreage of each parcel is 8.9, 6.1, and 13 acres, respectively. The combined land area of these parcels totals 28 acres. All three parcels are located in the northeastern community of the Golf Digest (Mirasol) Planned Community Development (PCD), immediately south of the facility owned by the Seacoast Utility Authority. The proposed development consists of 141 zero lot line single - family home lots. The development is proposed to be completed in one phase. BACKGROUND: The Golf Digest PCD was created by Ordinance 21, 1998, which approved 2,145 residential units, 105,000 square feet (S.F.) of office, 50,000 S.F. of commercial, a golf campus with training center, golf clubhouse amenities and maintenance facilities, two 18 -hole championship golf courses and a 9 -hole par 3 golf course, 10,000 S.F. of community facility space, a city fire /police station and 15- acre city park, a 32 -acre elementary and middle school site, and over 800 acres of wetland and upland preserves. The 2,305 -acre site is located north of PGA Blvd, west of Florida Turnpike, east of the Loxahatchee Slough and south of Hood Road. The Golf Digest PCD was recently amended by Ordinance 8, 2000, on May 18, 2000. The development is now known as Mirasol (3, 4 &5- 42S -42E and 32, 33 &34 -41S -42E) Procedure: This is a request for a major site plan review. The request is reviewed by City Staff and the Development Review Committee, who forward recommendations to the Site Plan and Appearance Review Committee. Acting in an advisory role, the Committee considers the recommendations of the DRC and City Staff and makes a recommendation to the City Council. The City Council reviews the request for site plan approval, and makes a final determination of approval, approval with conditions, or denial. Land Use and Zoning: The future land -use designation of the subject sites, as reflected on the City's Future Land Use Map, is Residential Low (RL). The zoning classification of these sites is a Planned Community District (PCD). These parcels are designated Residential Medium on the Master Plan for the Golf Digest. The following tables illustrate the adjacent uses, land -use designations, zoning districts, consistency with City Code, and site analysis. Please note that the analysis is based on the new Code, which is to be adopted in July of this year. 2 • • City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-02 ZONING CLASSIFICATIONS, LAND USE DESIGNATIONS EXISTING USE ZONING LAND USE Subject parcels PCD/Residential Medium Residential Low Vacant Lot coverage- 35% 50% for all parcels North Public Institutional (PI) Public Out parcel (utility) Parking: 1 space/bedroom 1 space/bedroom South PCD Residential Low Lake /recreation Front: 20' front loaded garage and 10' side loaded garage 20' for front entry garage and 15' for side entry West PCD Residential Low Lake/golf Side interior: Greater of 7.5' or 10% of lot width 01/0' for all parcels East PCD Residential Low Lake/Parkway road Building height: 36' 36' SITE ANALYSIS AND CONSISTENCY WITH CODE Consistent Code Requirement Proposed Plan Yes PCD - Planned Community District Residential No* Lot coverage- 35% 50% for all parcels No* Min. lot width- 65' 481X120' lots within all parcel. Yes Parking: 1 space/bedroom 1 space/bedroom SETBACKS Yes Front: 20' front loaded garage and 10' side loaded garage 20' for front entry garage and 15' for side entry N/A Side facing street: 20' None of the lots is fronting on side streets No* Side interior: Greater of 7.5' or 10% of lot width 01/0' for all parcels Yes Rear: 10' 10' for all parcels Yes Building height: 36' 36' Yes Open s ace: 35% 44% N/A Sign code No signs proposed at this time * Waiver Requested Project Details: The three parcels, which are generally surrounded by the golf course and lakes on site, have been designed to provide for one lot size. The total number of dwelling units is 141. Parcels E, F, and G will contain 35, 39 and 67 units, respectively. The proposed densities of the parcels are consistent with the medium density designations on the Master Plan. Home construction practices and architectural style will be consistent with the quality 3 r 1 J City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-02 of homes built in comparable golf course communities in Palm Beach Gardens. The Golf Digest Architectural Review Board has reviewed and approved the proposed plans for development, according to the applicant. Requested Waivers: The applicant is requesting five waivers from the Land Development Regulations. Staff supports all the requested waivers for three reasons. First, the City has approved similar developments with similar setbacks in both PGA National and BallenIsles. Please see attachment. Second, staff needs to maintain consistency and fairness. Third, the Golf Digest PCD provides over 65% of the total acreage for common open space. The requested waivers are as follows: 1. A waiver from the maximum lot coverage requirement of 35% to allow a 50% lot coverage for all three parcels. The applicant has justified the waiver on the basis that the Golf Digest PCD provides over 65% of the total PCD acreage in community serving open space, and that the overall density of the PCD is 0.93 dwelling units per acre. All lots within the three parcels have water frontage, which further provides for a feeling of open space around the units. . The applicant has provided an adequate justification. Staff supports the requested waiver since the applicant has met the attached waiver criteria required for waivers within PCDs, which states that other standards of the Code should be exceeded. The applicant has demonstrated that the open space and landscaping requirements have been exceeded. • 2. A waiver to allow pools/screen enclosures, and accessory structures within side interior setbacks for lots within all three parcels. The applicant proposes to place such items five feet from the property line. Therefore, the request is for a 2.5 -foot waiver, based on a 7.5 -foot side setback. The applicant has justified the waiver on the basis that the lots provide for flexibility to accommodate such structures and provide for sufficient area for landscaping and the provision of light and air. The applicant has also stated that the City has approved similar developments elsewhere, most notably in BallinIles and PGA National. Staff supports the waiver because the Code makes no provisions for such lots. Please see justification statement attached. 3. A waiver to allow pools /screen enclosures, and accessory structures within the rear setback for all three parcels. Section 75 requires a minimum 10 -foot setback. The applicant proposes to place the structures three feet way from the from the property line of each lot. The waiver is requested for 7 feet. 4 • City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-02 The applicant has justified the waiver on the basis that the parcels provide for flexibility to accommodate such structures and for emergency access, and that the City has approved similar development within the City. Staff supports the waiver because the Code makes no provisions for such lots. 4. A waiver to allow lots with 48 -foot width. Section 75 of the Code requires a minimum of 65 feet width for lots within the applicable zoning district. The applicant has justified the request based on lots with similar widths within the Ballenlsles development. The waiver is requested for 17 feet. Staff supports the waiver, since the applicant has provided an adequate justification for the waiver. Please see justification statement and other attachments submitted by the applicant in support of the waiver. 5. A waiver to allow a reduction in the side interior setback from the required 7.5 feet to 0'/0' setbacks. The applicant has justified the waiver on the additional open space provided by the PCD. The waiver is requested for 7.5 feet. Staff supports the waiver because the proposed development and the PCD provide for far greater open space than required by Code. Please see justification statement and other material provided by the applicant in support of the waiver. Phasing Development of all three parcels will be in a single phase. Roadway, lake and golf construction will be occurring simultaneously with the construction of the parcels, according to the applicant. Site Access: Roadway access to the site, via the collector road, will be completed simultaneously with the construction of the parcels. In accordance with condition 53 in Ordinance 21,1998, a stabilized road base will be completed prior to the start of home construction on each parcel. In accordance with condition 7, all internal parcel cul -de -sacs are less than 1,500 feet in length. LiAtinu: Sternberg Acorn lighting will be provided throughout all parcels with the locations of light poles indicated on the site plan. Lighting details have been included on the site plan. Streetlights will be field located to avoid conflicts with street trees and utilities. Landscape Plans: This application includes a Common Area Planting Plan, which includes oaks, pines, flowering trees, shrubs and groundcovers. The applicant will submit detailed entry features /signage and landscaping 5 City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00 -02 plan/program at a future date for review and approval by the City. The City Forester has raised no objections to the landscape plan. Street trees and street lights will be field located to avoid conflicts with each other and utilities. Maintenance of all common area landscaping will be by the individual Property Owners Associations of each parcel (E, F, & G). Parking: Required parking is calculated at one space per a bedroom. Each unit will provide a minimum of a two -car garage with two spaces on the adjoining driveway apron. Signage: The applicant will submit a comprehensive and detailed signage package at a later date for review and approval by the City. Drainage: Drainage outfall from this site will be accomplished by drainage into inlets and culverts, outfalling into adjacent lakes, which are part of the surface water management system for the project Crime Prevention Through Environmental Design (CPTED) Compliance: In accordance with condition 52, CPTED criteria were established for the overall PCD. These parcels will comply with the CPTED guidelines. Architectural Style and Special Features: The parcels are'proposed to be developed as single - family zero lot line homes. The applicant has provided a proto - typical elevation of the style and character of the homes as well as design guidelines to insure architectural compatibility for the homes in these parcels. This development has been reviewed and approved by the Golf Digest Architectural Review Committee prior to submission to the City. Comments from the Development Review Committee (DRC): To date, no objections have been received from the following departments and agencies: Building Division, Police Department, Parks & Recreation Department, City Engineering, City Legal, Seacoast Utility Authority, Palm Beach County School District, South Florida Water Management District, Waste Management, and Florida Power & Light. However, several comments and concerns have been received. Those that have not been adequately addressed by the applicant have been treated as conditions of approval. (Please see attached staff comments.) No comments from the public have been received regarding the proposed development by the time this report is written. 6 City Council Meeting Date: September 7, 2000 Date Prepared: 2000 Petition SP -00-02 Planning and Zoning Commission Recommendations: The Planning and Zoning Commission reviewed this petition on July 25, 2000, and recommended approval of the proposed development and the five requested waivers. The Commission voted 5 -0 in favor for a recommendation of approval. The Commission has expressed the view that the design guidelines established for Parcels E, F, and G should be incorporated into the conditions of approval for this petition. Staff has added a condition reflecting the view expressed by the Commission. The Commission has also expressed the view that the applicant needs to treat all elevations equally and offer or allow garage doors with glass as an option. Staff Recommendations: A. Staff recommends approval of Petition SP -00 -02 with conditions, and recommends approval of five waivers requested by the applicant. Staff offers the following conditions of approval and recommended waivers for the City Council's review and approval: 1. Prior to recording the plat, the petitioner shall show the exact location of the proposed Seacoast Utility Authority easement and the subsequent monitoring well (Engineering); 2. Prior to issuance of the first residential building permit for the subject parcels, the petitioner shall plat and dedicate to Palm Beach County the access roadway (Jog Road) to the subject parcels (Engineering); 3. The approval of this project does not include approval of the rotary, which is outside of the boundaries of this project, as reflected on the newly revised Master Plan of the PCD (Engineering); 4. No large trees or vertical construction will be permitted in the drainage easements (Engineering); 5. The building and construction of any residential unit within Parcels E, F, and G shall conform to the design guidelines established by the petitioner for these parcels, in accordance with the recommendation of the Planning and Zoning Commission of the City of Palm Beach Gardens (Planning); B. Staff recommends approval of the following waivers: 1. A waiver from the maximum lot coverage requirement of 35% to allow a 50% lot coverage for all three parcels; 2. A waiver to allow pools, screen enclosures, and accessory structures within the side interior 7 City Council Meeting Date: September 7, 2000 Date Prepared: 2000 Petition SP -00-02 setbacks for lots within all three parcels. The Code requires a setback of 7.5 feet. The waiver is requested for 2.5 feet and 7.5 feet; 3. A waiver to allow pools, screen enclosures, and accessory structures within the rear setback for all three parcels. The Code requires a setback of 10. The waiver is requested for 7 feet; 4. A waiver to allow lots with 48 -foot width. The Code requires a 65 -foot lot width. The waiver is requested for 17 feet; 5. A waiver to allow a reduction in the interior side setback from the required 7.5 feet to zero feet. The waiver is requested for 7.5 feet. 0 G:TalaUSP- 00 -02 -str • 8 1 • 196 INC. ( )NSULTING CIVIL ENGINEERS, SURVEYORS \ MAPPERS CIVIL AGRICULTURAL WATER RESOURCES WATER & WASTEWATER TRANSPORTATION SURVEYING & MAPPING GIS • "Partners For Results ValUe by Design" 050 S.W. Corporate Pkwy Palm City, FL 34990 (561) 286 -3883 Fax: (561) 286 -3925 www.11)fh.com MEMORANDUM TO: Talal Benothman FRONT: Sean C. Donahue, P.E. DATE: August 2, 2000 FILE NOS. 00 -4122, 00 -4123 & 00 -4127 SUBJECT: Golf Digest - Parcels E, F & G, Parcels H & I and Parcels 1 -5 We have reviewed the memoranda regarding the referenced project prepared by Anne Booth of Urban Design Studio dated and received July 7, 2000. We have also discussed the conditions of the approvals with Mr. Jim Harvey of Taylor Woodrow. We recommend the following changes be reflected in the staff reports for the referenced projects: eParcels 1 -5 ;zondition 1: The applicant needs to plat and dedicate the access roads to the project (Jog Road and the spine road) prior to the issuance of the first building permit for the parcels. *Parcels E, F & G V6ondition 1: We recommend that this condition remain in its entirety. The parcel entry landscape plan submitted by applicant and received February 14, 2000 does not match the configuration of the entry shown on the latest site and landscape plans received on June 2, 2000. Condition 3: The applicant needs to plat and dedicate the access roads to Vthe project (Jog Road and Gold Club Drive) prior to the issuance of the first building permit for the parcels. *Parcels H & I /Condition 2: The applicant needs to plat and dedicate the access roads to the project (Jog Road and Gold Club Drive) prior to the issuance of the first building permit for the parcels. V.11Londition 3: The applicant needs to plat the first phase of the project prior to the issuance of the first building permit for the project. The applicant Golf Digest Page 2 of 2 needs to plat the second phase of the project prior to the issuance of the first building permit for the second phase of the project. SCD/ cc: Roxanne Manning Jim Norquest Anne Booth -Urban Design Studio P:\PROJECCS\PBOMEMO\2092\2092ub • • 1.11U,�_� • Memo to File Subject: SP- 99 -23, Golf Digest Parcels 1 -5 From: Mark Hendrickson, City Forester Date: June 29, 2000 I have reviewed the revised plans for above - referenced petition submitted March 28, 2000. I have also conducted a site visit as required by the PCD development order prior to issuance of any land alteration permit. The following comments are for the July 11, 2000 SP &ARC meeting: I am prepared to recommend approval for Parcels 1, 2, 3 and 5. I do not recommend approval for Parcel 4, at this time. I am not recommending to the Building Official that a clearing permit be issued for golf course fairway # 9s and Parcel 4. It is my opinion that the environmental review missed reconizing an old growth Cypress stand and recommended its elimination to build a lake and approximately three home sites within Parcel 4. I would like more time to work with the developer and their agents to correct this mistake. • The petitioner is requesting that the formal street tree be within 15' of the property line on each lot within Parcel 3. This is allowed by code, however staff has had problems forcing homeowners to keep privately owned "street trees ". I recommend a condition that requires the homeowners association documents include language that would protect a designated shade tree on each lot for a formal street tree community program. The language can be worked out with the City Forester prior to recording the HOA documents. • • CITY OF PALM BEACH GARDENS MEMORANDUM TO: Talal Benothman, Senior Planner DATE: March 7, 2000 FROM: Scott Fetterman, Asst. Chief / Fire Marshal" SUBJECT: SP -99 -23 (Golf Digest, Parcels 1 -5) The Fire Rescue Depari rent has reviewed the above referenced development application and has no adverse comments or concerns at this time. Thank you for your consideration in this matter. Please contact me if you have any questions or any future changes are proposed. SAF:saf 1 K-I� CPI - 4 CkyOf 0.4 BAR r � �nw�c mNl1�Q • NORTHERN PALM BEACH COUNTY IMVKCJvamatr s u12W I R116— 1 357 HIATT DRIVE, PALM BEACH GARDENS. FLORIDA 33418 - 5 01- 624 -7830 - FAX 561 -624 -7839 February 22, 2000 Talal-Benothman, Senior Planner City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, FL 33410 -4698 Re: Development Review Committee MISC -99 -18 -Golf Digest Entries SP -99 -20 -Golf Digest Sales Center SP -99 -24 -Golf Digest East Maintenance Facility SP -00 -02 -Golf Digest Parcels E, F and G SP -00 -03 -Golf Digest Pareeis H and I Unit of Development No. 43 Dear Mr. Benothman: pia 4x dt� �ys- xo/ We are in receipt of your meruorandum dated February 14, 2000 to the Development Review Committee members regarding the referenced site plan applications. The referenced projects are located within Unit of Development No. 43. Therefore, the applicants will be required to apply for and obtain Northern's Standard Permit prior to commencement of construction. Please feel free to contact me if you have any your cooperation. TCR:vbl Staff regarding this matter. Thank you for N Oi TOTAL P.01 � . i EXFCUTNE OFFICE March 13, 2000 Seacoast Utility Authority Mr. Talal Benothman Planning and Zoning Department City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, FL 33410 Ric: Golf Digest Parcels 1.5 Dear Mr. Benothman: V� G Alailing Addrws& P.O.9ox 199602 Pefm Brach Gamens, FOM3 33410-9602 VIA. FAX: 799 -4281 We offer the following comments on your transmittal dated March 2, 2000 concerning the referenced project. • A. Parcels 1 through 5 1. The typical 45' road section shows the street lights and street trees too close to the water main (see attached letter dated January 11, 2000). The typical cul -de -sac section does not depict water and sewer lines or drainage lines. Also the applicant needs to keep street lights and street trees clear of common lot litres to avoid conflict with utility services. 2. Legal access to all parcels needs to be proposed and approved prior to site plan review. 3. We are not able to comment on the conceptual landscape plans until detailed water and sewer plans are available. It appears that the proposed location of several large specimen trees may not meet required setbacks. B. Parcels 3 and 4 1. These two parcels intersect the existing recharge /drainage canal serving Seacoast property and the Tumpilre right -of -way. The applicant needs to submit an approved surface water mana plan prior to site plan review. 4200 Hood Road, Palm Beach Gardens. Florida 33410 -2174 �R Phone: Customer Service (581 ) 627 -2920 1 Executive Office (561 ) 627.2900 / FAX (561) •2838 ?OOO . Mr. Talal Benothman Marcia 13, 2000 Page -2- Please call if you require additional information. Sincerely, SBACOAST UTIL AUTHORrff -1 Bruce Gregg Director of Operations ad IS cc: Rim Bishop Jinn Lance Scott Serra • Design Guidelines for Parcel E, F, and 6 • Unifying architectural treatments shall include: • Concrete Block construction with textured or sand stucco finish • S -tile or flat the concrete roofs • Minimum 2 -car garages • Multi -pane front elevation windows • Roof styles shall be either gable, hip, or Boston hip • Paneled garage doors • Band treatments at windows and doors on the side of homes visible from the street • Building heights are not to exceed 36 feet • Decorative pavement shall be used on driveways and entry walks • Minimum quantities of plant materials required for each lot are: • 3 canopy trees or large palms ( "required" trees planted @ 12' o.a. height and "required" palms species will provide a spread of 15' @ maturity) • 4 small trees /accent plants • 200 shrubs and groundcover plants Note: The number of plants listed are minimum numbers only. 5hrubs are planted @ 3 gal minimum, groundcover's are planted at 1 gal minimum. • No two homes located side by side shall have the same combination of exterior wall and trim color. • All homes will have architectural features to accent building elevations on all sides visible from the street. Architectural features shall also return a . minimum of 4 feet alongside elevations. • No two homes located side by side shall have the same front elevation. • Building lot coverage shall be limited to a maximum of 50% • Color Selections for Parcel E, F, and 6 shall be as follows: • Roof Tiles - Addison Blend • Pavers /Drives /Walkways - Paver Module E -16 • Exterior Wall Color - Porter Paints (light earth tones) - Antique Ivory #6842 -1, Sand Beige #6759 -2, Almond #6699 -1 & Sherwin - Williams • Echelon Ecru #1122 • Exterior Trim Color - Porter Paints - White Umber #6841 -1 II • • * I MEMOMHOUM TO: Talal Benothman Urban Design Urban Planning FROM: Anne Booth Land Planning Landscape Architecture DATE: July 7, 2000 Communication Graphics SUBJECT: Mirasol (Golf Digest PCD) - Additional Waiver Justification - Zero Lot Line - Setbacks for Pools/Screens/Accessory Structures - Parcels 3 & 4 / Parcels E, F, &G / and Parcel H As we discussed yesterday, I would like to provide you with additional information and justification for the waiver requests that have been submitted to allow pools/screens and accessory structures within the rear setbacks of the above referenced parcels. The applicant has requested waivers to allow these parcels to be developed as Zero Lot . Line home lots. The applicant is proposing four different lot sizes. Lots on Parcel H are proposed to be a minimum of 60 feet wide and have a "straight" side zero style lot, lots on Parcels E, F, & G are proposed to be a minimum of 48 feet wide and are "zipper" side style zero lot, Parcel 3 is also a "zipper" style lot with a minimum width of 50 feet, and Parcel 4 is a "straight" sided lot with a minimum width of 60 feet. The applicant is proposing consistent setbacks for all of the Zero Lot Line parcels. Due to the nature of a Zero Lot Line product, the lot size and setbacks are typically smaller than a standard subdivided lot. This type of product is most often seen within a larger planned community which has consolidated open space areas and flexible land development regulations. In that the City does has not developed land development regulations for zero lot line home lots, I have attached copies of the Palm Beach County standards for your review. As shown in the attached, Palm Beach County Land Development Regulations allow Zero Lot Line lots to deviate from the standard lot criteria by allowing smaller lot sizes, increased lot coverage, and reduced setbacks. The minimum lot width allowed in the County is 45 feet and the maximum lot coverage is 50% (55% with a 10% allowed increase). Minimum setbacks for structures are 0/10 feet for the zero and non- zero sides of the lot with a 15 foot side setback for corner lots. Typical pool/spa setbacks are 3 feet from rear and side property lines with 0/2 foot setbacks for screen enclosures. Setbacks for screen enclosures may be reduced to 0 feet on sides and rears provided the rear or side of the lot abuts open space. • The parcels currently under review are proposing side interior setbacks for pools/screens and accessory structures of 015 and 2x Suite 600 The Concourse rear setbacks of 3 feet. All of the lots within Parcels 3, 4, E, West Palm Beach, Florida 33409-658 561.689.0066 561.689.0551 fax Irvine, CA 714.489.81 Mirasal - Zero Lot Line Rear Setback Justification Page 2 July 7, 2000 F, and G abut open space in the form of water or golf, or both. Lot 44 within Parcel H is the only lot which does not have a rear frontage on open space. However, the rear of Lot 44 is encumbered by half of a 15' drainage easement which restricts the placement of any structures within 7.5 feet of the property line and which also assures additional separation to structures on the abutting lot. The perception of open space for both the home owner and the public is enhanced by designing the lots to be adjacent to golf and/or water and careful attention has been given to the design of the parcels to provide this amenity. Included in the application packages are Proto - typical landscape plans. These landscape plans reflect the potential of development for lots with pools and screen enclosures. Also attached to this memo are examples of projects within the City which have been previously approved with "zipper" style lots and a setback comparison table for developments within BallenIsles and PGA National. At the Planning and Zoning. Board meeting, the applicant is will also provide photographs of the Addison Reserve project which has been developed using the same criteria that is being requested for these sites. We believe that the design of these projects are consistent with previously approved projects in the City, are consistent with the intent and purpose of the Planned Community District regulations, and are consistent with comparable development standards within other communities. For these reasons we feel the requested waivers should be approved and respectfully request your support. Should you have any further questions, or need any additional information, please let me know. • u • • i iy- .).•wJ Jam_ Ga..sas �Fe• i�= �"-"JS 4 lJ �Hy w^ i 1 O 0 r. 0 0 8 • • -v < •v n .o -v a -v a -o 010 a -a 0-0 0.1. N L coo C1 W t/J N 1 O O OQ H N N "Nt7 - i7 �z7 �i1 O I 'I7 "n 'Ni7 C O O a o 0 o O a o Go o a O �N t1 s X X X X X X X X X X y O O O O p O t!1 to 0� fJi_I w O O"' NN C V= NN NN NN NN a U 1 41 a ' 1 41 ttl 9L FL cn in m cn cn ire Cn m ism qQ F C/J ' _ N tJ tJ o U O O Cn O O c w to O O rr tYf O O Oo J y Cf, p o a a a o A {JI h? 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I 9 -- - -- -- • -� - - -- ' � • � : _� - a .- � + gal � co N N r1��! f) m (� M a ' I° I iii �c �! d +I Bib (If L: • .M r, ....N. 01 (7 ` , -- \ 03 co r- <O 111 It I > # Y It f 'r } CD 'I �I co Nr- • • -0 City Council Meeting Date: September 21, 2000 Date Prepared: September 12, 2000 Petition SP-00 -03 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: September 21, 2000 Date Prepared: September 12, 2000 SUBJECT /AGENDA ITEM: Consideration of Approval: Resolution 73, 2000, a request for site plan approval for two proposed residential parcels located in the Golf Digest (Mirasol) Planned Community Development (PCD) along PGA Blvd. The gross acreage of Parcel H is 20 acres and Parcel I is 19.2 acres. Parcel H consists of 56 single- family custom home lots and Parcel I consists of 79 zero lot line single - family home lots. The total number of dwelling units proposed within both parcels is 135. During the September 7, 2000 City Council meeting, the Council forwarded this petition to the September 21 City Council meeting. RECOMMENDATION: Staff recommends approval of Resolution 73, 2000, with conditions. Reviewed by: Originating Dept.: Costs: $ Total Council Action: City Attorney Finance NA Growth Man ement T'.J� $ [ ] Approved [ ]Approved w/ ACM Current F' conditions Human Res. NA [ ] Denied Other NA Advertised: Funding Source: [ ] Continued to: Attachments: Date: [ ] Operating Paper: [ ] Other • Resolution 73, 2000 • Site plan • Landscape plan • Architectural renderings • Golf Digest PCD site plan • Waiver & comparison chart s • Aerial map of Required • Staff comments Submitted by: Growth Man ire Affected parties [ ] Notified Budget Acct. #:: ( ] None Approved by: City Manager [X] Not required 1 • • City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-03 REQUEST: A request by Urban Design Studio, agent, for site plan approval of two residential parcels known as Parcels H & I in the Golf Digest ( Mirasol) Planned Community Development (PCD). The acreage of parcels H & I is 20 and 19.2 acres, respectively. The combined land area of these two parcels totals 39.20 acres. The proposed development consists of two different lot sizes and includes 56 single - family custom home lots within Parcel I and 79 zero lot line single family home lots within Parcel H, for a total of 135 dwelling units. The development is proposed to be completed in two phases. (03- 42S -42E) BACKGROUND: The Golf Digest PCD was created by Ordinance 21, 1998, and approved 2,145 residential units, 105,000 square feet (S.F.) of office, 50,000 S.F. of commercial, a golf campus with training center, golf clubhouse amenities and maintenance facilities, two 18 -hole championship golf courses and a 9 -hole, par 3 golf course, 10,000 S.F. of community facility space, a city fire /police station and 15- acre city park, a 32 -acre elementary and middle school site, and over 800 acres of wetland and upland preserves. The 2,305 -acre site is located north of PGA Boulevard (Blvd.), west of Florida Turnpike, east of the Loxahatchee Slough and south of Hood Road. The Golf Digest PCD (now called Mirasol) was recently amended and adopted by Ordinance 8, 2000. The modifications were adopted by the City Council on May 18, 2000. Procedure: This is a request for a major site plan review within a PCD. The request is reviewed by City Staff and the Development Review Committee, who forward comments and recommendations to the Site Plan and Appearance Review Committee. Acting in an advisory role, the Committee considers the recommendations of the DRC and City Staff and makes a recommendation to the City Council. The City Council reviews the request for site plan approval, and makes a final determination of approval, approval with conditions, or denial. Land Use and Zoning: The future land -use designation of the subject sites, as reflected on the City's Future Land Use Map, is Residential Low (RL), which allows a maximum of five residential units per acre. The zoning classification of both sites is a Planned Community District (PCD). Parcel I is designated Residential Low (RL) and Parcel H is designated Residential Medium (RM) on the Master Development Plan for the Golf Digest PCD. The following tables illustrate the adjacent uses, land -use designations, zoning districts, consistency with City Code, and site analysis. 2 • • City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00 -03 ZONING CLASSIFICATIONS, LAND -USE DESIGNATIONS EXISTING USE ZONING LAND USE Parcel H: PCD/Residential Medium Residential Low Vacant and wooded Lot coverage- 35% 50% (Parcel 45% (Parcel Parcel I: PCD/Residential Low Residential Low Vacant and wooded Parking: 1 ace/bedroom 1 space/bedroom North PCD Residential Low Lake Front: 20' front loaded garage and 10' side loaded garage 20' for front entry garage and 15' for side entry South PCD Residential Low Lake/ golf Side interior: Greater of 7.5' or 10% (8' for Parcel n of lot width, but no provisions for zero lot line properties within Code 0' /10' for Parcel H (zero lot line) and 7.5' for Parcel I (should be 8' based on lot width of 80') West PCD Residential Low Lake/ golf Building height: 36' 36' East PCD Residential Low Lake/Parkway road Sign code No signs proposed at this time SITE ANALYSIS AND CONSISTENCY WITH CODE Consistent Code Requirement Proposed Plan Yes PCD - Planned Community District Residential No* Lot coverage- 35% 50% (Parcel 45% (Parcel No* /Yes Min. lot width- 65' Parcel H: 60', Parcel I: 80' Yes Parking: 1 ace/bedroom 1 space/bedroom SETBACKS Yes Front: 20' front loaded garage and 10' side loaded garage 20' for front entry garage and 15' for side entry No* Side facing street: 20' 15' for lots 27 and 54 of Parcel I and lots 32 and 44 of Parcel H No* Side interior: Greater of 7.5' or 10% (8' for Parcel n of lot width, but no provisions for zero lot line properties within Code 0' /10' for Parcel H (zero lot line) and 7.5' for Parcel I (should be 8' based on lot width of 80') Yes Rear: 10' 10' for Parcel H, and 10' and 15' for all lots within Parcel I Yes Building height: 36' 36' Yes Open s ace: 35% 40% N/A Sign code No signs proposed at this time * Waiver Requested Project Details: . The applicant is proposing to construct a custom and zero lot line single - family residential development on approximately 39.2 acres of land located within the Golf Digest PCD. 3 City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-03 This is a request for site plan approval. The combined land area of these two parcels totals 39.2 acres and is located in the central community of the PCD. The parcels which are generally surrounded by golf and lake areas and have been designed to provide for two different lot sizes and include 56 single family custom home lots and 79 zero lot line single - family home lots. The proposed densities of the parcels are consistent with the Low and Medium density designations on the PCD Master Plan. Home construction practices and architectural style will be consistent with the quality of homes built in comparable golf course communities in Palm Beach Gardens. The Golf Digest Architectural Review Board has reviewed and approved the proposed site plans. Requested Waivers: The applicant is requesting six waivers from the City's Land Development Regulations. Staff supports all the requested waivers for three reasons. First, the City has approved similar developments with similar setbacks in both PGA National and BallenIsles. Please see attachment. Second, staff needs to maintain consistency and fairness. Third, the Golf Digest PCD provides over 65% of the total acreage for common open space. The requested waivers are as follows: • 1. A waiver from the maximum lot coverage requirement of 35% to allow a 50% lot coverage for Parcel H and 45% for Parcel I. The applicant has justified the waiver on the basis that the Golf Digest PCD provides over 65% of the total PCD acreage in community serving open space, and that the overall density of the PCD is 0.93 dwelling units per acre. The applicant has provided an adequate justification and staff supports the requested waiver since the applicant has met the waiver criteria required for waivers within PCDs. 2. A waiver from the minimum lot width requirement of 65 feet to allow a width of 60 feet for Parcel H. The applicant has justified the waiver on the basis that the City has approved similar developments with similar lot widths in both PGA National and Ballenisles. Staff supports the waiver for the reasons stated above. 3. A waiver from the side interior setback of 7.5 feet or 10% of lot width, whichever is greater, for both Parcels H and I. The applicant proposes 7.5 -foot side interior setback for Parcel I and zero and ten -foot setback for Parcel H (zero lot line). Section 75 of the City Code requires a minimum of eight feet for Parcel I based on 10% of 80 -foot lot width, and 7.5 feet for Parcel H. The applicant requests a waiver for one -half foot for Parcel I and ten feet for Parcel H. The applicant has justified the waiver on the large amount of open space, over 65% of PCD acreage, provided by the PCD for common open space and that parcels provide for access to both is sides of each lot. The City has approved similar developments, as explained above. Staggering of air conditioning units will also ensure access between homes. 4 City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP-00 -03 The applicant has provided an adequate justification. Staff supports the waiver since the applicant has met the waiver critera required for waivers within PCDs. 4. A waiver from the street side setback of 20 feet for four lots within both parcels. The applicant proposes a setback of 15 feet for lots 27 and 54 of Parcel I, and lots 32 and 44 of Parcel H, but Section 75 of the City Code requires a 20 -foot street side setback. The waiver is requested for 5 feet. The applicant has justified the waiver on the basis that the 15 -foot separation provides for sufficient area for landscaping and for the provision of light and air. Staff supports the waiver because Parcel H is a zero lot line residential development and the Code contains no provisions for such lots. As for Parcel I, the PCD provides over 65% of common open space for the entire development, which exceeds Code requirements of only 20 %. 5. A waiver to allow pools /screens and accessory structures within the side interior setbacks for both parcels. The applicant proposes to place such items at zero and five feet from the property line for Parcel H and five feet from the property line for Parcel I. The waiver is requested for 7.5 and 2.5 feet for Parcel H, and 3 feet for Parcel I The applicant has justified the waiver on the basis that the parcels provide for flexibility to accommodate such structures and that similar developments have been approved within the City. Staff supports the waiver, since the City has approved similar development with similar setbacks within the City. Also, the current Code makes no provisions for such lots. 6. A waiver to allow pools/screens and accessory structures within the rear setback for both parcels. Section 75 requires a minimum 10 -foot setback. The applicant proposes to provide a setback of 10 feet for Parcel H. Parcel I will have a 15 and 10 -foot rear setback by staggering the buildings. However, the items /structures will be placed only three feet from the property line of both parcels. The waiver is requested for seven feet. The applicant has justified the waiver on the basis that the parcels provide for flexibility to accommodate such structures and that similar developments have been approved within the City. (Please see attached justification statements and other supporting material provided by the applicant for the requested waiver.) Staff supports the waiver because the City has approved similar developments within the City. Phasing Development of each of these individual parcels will be in two phases. Roadway, lake and golf is construction will be occurring simultaneously with the construction of the parcels. k City Council . Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-03 Site Access: Roadway access to the site, via the collector road, will be completed simultaneously with the parcel construction. In accordance with condition number 53 of Ordinance 21,1998, a stabilized road base will be completed prior to the start of home construction on each parcel. In accordance with condition 7, all internal parcel cul -de -sacs are less than 1500 feet in length. LiahtinL: Sternberg Acorn lighting will be provided throughout all parcels with the locations of light poles indicated on the site plan. Lighting details have been included on the site plan. Landscape Plans: This application includes a Common Area Planting Plan, which includes oaks, pines, flowering trees, shrubs and groundcovers. The applicant will submit detailed entry features /signage and landscaping plan/program at a future date for review and approval by the Commission and the City Council. Parcels H and I include a street tree - planting program of Royal Palms planted approximately 50' on center. Street trees and street light locations are shown on the site plans. Street trees and street lights will be field located to avoid conflicts with each other and utilities. Maintenance of all common area landscaping will be by the individual Property Owners Associations of each parcel (H & 1). Parking: Required parking is calculated at one space per bedroom. Each unit will provide a minimum of a two -car garage with two spaces on the adjoining driveway. Sianne: The location of the entrance sign has been noted on both the site plans and the landscape plans. It is the intention of the applicant to submit a comprehensive signage package at a later date for City review and approval. Drainage: Drainage out -fall from this site will be accomplished by drainage into inlets and culverts, out - falling into adjacent lakes which are part of the surface water management system for the project. (See attached statements from Mock -Roos and Associates.) Crime Prevention Through Environmental Design (CPTED) Compliance: In accordance with condition 52 of Golf Digest Development Order, CPTED criteria were established for the overall PCD. These parcels will comply with the CPTED guidelines. 6 • • City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-03 Architectural Style and Special Features: Parce[ H Parcel H is proposed to be developed as single - family zero lot line homes. The architectural style /theme of the homes will be consistent with the "Mizner" style represented in the design of the sales center and guardhouse as well as the home in Parcels 3, 4, E, F and G. Included in this application is a proto - typical elevation of the style and character of the homes as well as design guidelines to insure architectural compatibility for the homes in this parcel. All home plans will be reviewed and approved by the Golf Digest Architectural Review Committee prior to submission to the City. Parcel I Parcel I is proposed to be developed as single family custom homes. All home plans will be reviewed and approved by the Golf Digest Architectural Review Committee prior to submission to the City. Comments from the Development Review Committee (DRC): To date, no objections have been received from the following departments and agencies: Building Division, Police Department, Parks & Recreation Department, City Engineering, City Legal, Seacoast Utility Authority, Palm Beach County School District, South Florida Water Management District, Waste Management, and Florida Power & Light. However, several comments and concerns have been received. Those that have not been adequately addressed by the applicant have been treated as conditions of approval. Please see attached comments. No comments from the public have been received regarding the proposed development by the time this report is written. Planning and Zoning Commission Recommendations: The Planning and Zoning Commission reviewed this petition on July 25, 2000, and recommended approval of the proposed development and the six requested waivers. The Commission voted 4 -0 in favor for a recommendation of approval. The Commission has expressed the view that the design guidelines established for Parcel H should be incorporated into the conditions of approval for this petition. Staff has added a condition reflecting the view expressed by the Commission. The Commission has further recommended that the applicant add architectural details and features into all elevations. They expressed that the all elevations need to be treated equally and that the applicant should offer or allow glass on garage doors. 7 City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-03 Staff Recommendations: A. Staff recommends approval of Petition SP -00 -03 with conditions, and recommends approval of five waivers requested by the applicant. Staff offers the following conditions of approval and recommended waivers for the City Council's review and approval: 1. Prior to construction plan approval, the petitioner shall submit the site and landscape plans of Parcels H and I to Seacoast Utility Authority for review (Engineering); 2. Prior to issuance of the first residential building permit, the petitioner shall plat and dedicate to Palm Beach County the access roadway (Jog Road) to the subject parcels (Engineering); 3. Prior to issuance of the first residential building permit for the subject project, the petitioner shall plat the first phase of the project. The petitioner shall also plat the second phase of the project prior to issuance of the first residential building permit for the second phase of the project (Engineering); is 4. Prior to issuance of the first certificate of occupancy for Parcels H or I, the petitioner shall install all the landscaping along the non -public roadways from the North -South Parkway to the entry drives leading into each parcel, including the rotary (Engineering); 5. The building and construction of any residential unit within Parcel H shall conform to the design guidelines established by the petitioner for the subject parcel, in accordance with the recommendation of the Planning and Zoning Commission of the City of Palm Beach Gardens (Planning); B. Staff recommends approval of the following six waivers: 1. A waiver from the maximum lot coverage requirement of 35% to allow a 50% lot coverage for Parcel H and 45% for Parcel I; 2. A waiver from the minimum lot width requirement of 65 feet to allow a width of 60 feet for Parcel H. 3. A waiver from the side interior setback of 7.5 feet or 10% of lot width for both Parcels H and I. The waiver is for one -half foot for Parcel I and ten feet for Parcel H; 4. A waiver from the street side setback of 20 feet for four lots within both parcels. The waiver is requested to allow a 15 -foot setback for lots 27 and 54 of Parcel I, and lots 32 and 44 of Parcel H; 5. A waiver to allow pools, screen enclosures, and accessory structures within the side 8 City Council Meeting Date: September 7, 2000 Date Prepared: August 15, 2000 Petition SP -00-03 interior setbacks for both parcels. Code requires an interior setback of 7.5 and 8 for Parcels H and I, respectively. The waiver is requested for 7.5 and 2.5 feet for Parcel H (based on side setbacks of zero and ten proposed by the applicant), and 3 feet for Parcel I (based on a setback of eight feet); 6. A waiver to allow pools, screen enclosures, and accessory structures within the rear setback for both parcels. The Code requires a setback of ten feet. The waiver is requested for 7 feet for both parcels. G:Talal/SP- 00 -03 -str • • E • m • 225 INC. NNSULTI� 1G CIVIL ENGINEERS, MEMORANDUM SURVEYORS & b1APPERS TO: Talal Benothman / FROM: Sean C. Donahue, PRO DATE: August 2, 2000 FILE NOS. 004122, 00 -4123 & 004127 CIVIL AGRICULTURAL WATER RESOURCES SUBJECT: Golf Digest- Parcels E, F & G, Parcels H & I and WATER & WASTEWATER Parcels 1 -5 TRANSPORTATION SURVEYING &MAPPING GIs We have reviewed the memoranda regarding the referenced project prepared by Anne Booth of Urban Design Studio dated and received July 7, 2000. We have also discussed the conditions of the approvals with Mr. Jim Harvey of Taylor Woodrow. We recommend the following changes be reflected in the staff reports for the referenced projects: *Parcels 1 -5 .///Condition 1: The applicant needs to plat and dedicate the access roads to the project (Jog Road and the spine road) prior to the issuance of the first building permit for the parcels. *Parcels E, F & G �ondition 1: We recommend that this condition remain in its entirety. The "Partners For Results Value by Design" parcel entry landscape plan submitted by applicant and received February 14, 2000 does not match the configuration of the entry shown on the latest site and landscape plans received on June 2, 2000. Condition 3: The applicant needs to plat and dedicate the access roads to Vthe project (Jog Road and Gold Club Drive) prior to the issuance of the first building permit for the parcels. *Parcels H & I Condition 2: The applicant needs to plat and dedicate the access roads to the project (Jog Road and Gold Club Drive) prior to the issuance of the first building permit for the parcels. 50 S.W. Corporate Pkwy. �ondition 3: The applicant needs to plat the first phase of the project prior Palm City, FL 34990 to the issuance of the first building permit for the project. The applicant (561) 286 -3883 Fax: (561) 286 -3925 www.11)fh.com Golf Digest Page 2 of 2 needs to plat the second phase of the project prior to the issuance of the first building permit for the second phase of the project. SCD/ cc: Roxanne Manning Jim Norquest Anne Booth -Urban Design Studio P :\PROJECTS\PBGMEMO\2092\2092zzb • Seacoast Utility Authority MP.O. Box 109602 Palm Beach Gardens, Florida 33410 -9602 EXECUTIVE OFFICE May 1, 2000 VIA FAX: 799 -4281 Mr. Talal Benothman Planning and Zoning Department City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, FL 33410 RE: Golf Digest Dear Mr. Benothman: We offer the following comments on your transmittal dated April 25, 2000 concerning the referenced project. 1. Golf Digest Sales Center a. This site does not have dedicated access. The preliminary Jog Road construction plans and the proposed plat of Mirosol Plat One do not extend to the Sales Center site. Geometry of legal access should be approved prior to site plan approved. b. We do not know if water and sewer infrastructure will be in place and in service prior to the opening of this proposed facility. The preliminary Jog Road water and sewer plans do not extend to the proposed Sales Center site. Golf Digest Parcels H and I a. These parcels do not have dedicated access. The geometry of Jog Road and Golf Digest Boulevard should be approved (not necessarily by recorded plat) prior to site plan approval for Parcels H and I. The applicant's offer to condition parcel plat recording upon spine road plat recording is not sufficient to meet this requirement. b. The site plan for Parcel H must address how the drainage /recharge canal will be handled during development of parcel H. C. The proposed side interior setbacks of all types will not apply when there is a side drainage or utility easement. City Of p B.G. MAY 2 2000 `tAN(NING =, 4200 Hood Road, Palm Beach Gardens, Florida 33410 -2174 ; Phone: Customer Service (561) 627 -2920 / Executive Office (561) 627 -2900 / FAX (561) 624 Mr. Talal Benothman May 1, 2000 Page -2- d. Two versions of sheet # SP -1 were included in the submittal. The version with revisions dated March 27, 2000 should be used. Please call if you require additional information. Sincerely, S OAST UTILITY Bruce Gregg Director of Operations ad cc: Rim Bishop Sean Donahue Jim Lance Scott Serra i ,. \ . / MAY 2 2000 ; Memo To File From: Mark Hendrickson, City Forester Subject: SP- 00 -03, Golf Digest Parcels H & I Date: June 30, 2000 I have reviewed the revised plans for the above referenced petition submitted June 9, 2000. I have the following comment and proposed condition for the next SP &ARC meeting: • The PCD development order, condition 15, requires that detailed roadway right -of- way landscape plans for the roads leading to H & I be reviewed and approved by the Department prior to issuance of a construction permit. I recommend a condition that prior to „the first certificate of occupancy within Parcels "H or P', all the landscaping be installed along the non - public roads from the North -South parkway to the entry drives leading into each parcel, including the,rotary within Golf Club Drive. 4,f S CITY OF PALM BEACH GARDENS MEMORANDUM TO: Talal Benothman, Senior Planner DATE: March 7, 2000 FROM: Scott Fetterman, Asst. Chief / Fire Marshal SUBJECT: SP -00 -03 (Golf Digest, Parcels H & D The Fire Rescue Department has reviewed the above referenced development application and has no adverse comments or concerns at this time. Thank you for your consideration in this matter. Please contact me if you have any questions or any future changes are proposed. SAF:saf L-7 NORTHERN PALM BEACH COUNTY IMPROVEMENT DISTRICT T 357 HIATT DRIVE, PALM BEACH GARDENS. FLORIDA 88418 • 561 -62d -7830 • FAX 561- 624 -7899 el 1 Li S� Mqy 19, 2000 Sean Donahue . City of Palm Beach Gardens e� 10500 Nortlh Military Trail Palm Beach Gardens, Fi, 33410 0 Re: Golf Digest 1. Water Management Maintenance Easements Unit of Development No. 43 8 Dear Sean: We have discussed the concerns the City of Palm Beach Gardens has regarding plantings within the maintenance easements surrounding the lakes in Golf Digest with our engineers at Mock, Roos & Associates. Attached is a letter from Jeff Bergmann outlining the specific issues. Northern has reviewed the plans and we concur with Mr. Bergmann that the easements may have limited planting. in these areas. We will review the details of the landscaping when a Northern permit is submitted. If you have any questions or comments regarding this matter, please do not hesitate to contact thi_c•office. , Staff Engineer TCR:vbl Enclosure cc: Peter L- Pimentel, Executive Director Jeffrey R. Bergmann, P.E., MRA r� L:1 L:-I� MO( ENGINEERS May 16, 2000 Ms_ Tracy C. Robb, P.E., Staff Engineer Northern Palm Beach County Improvement District 357 Hiatt Drive Palm Beach Gardens, FL 33418 Subject: NPBCID Unit of Development No. 43 Entrance Lake Bulkheads and Maintenance Easements (Our Ref. No. N4300.A0) Dear Tracy: R 0Y U C3 9 As discussed with you in our telephone conversation on Tuesday, May 16, 2000, which I followed with a fax sketch of the proposed bulkhead improvements at the four (4) entry lakes located south of the entry rotaries within the subject Unit of Development, there has been some question with regards to Northern's required lake maintenance easement around those entryway lakes. Since the discharge piping from Jog Road and the lake to lake interconnect piping are an adequate distance from the bulkbead area, there is no reason that Northern wouJd need a maintenance easement behind the b»lkheads for lake maintenance purposes. Please keep in mind that Northern would require the appropriate easements surrounding that lake bulkheading, as it is part of the Plan of Improvement, for future replacement and/or maintenance of those particular lake bulkheads. The associated landscaping which is contemplated to be planted above those lake bulkheads would be required to be done under a Northern Permit and, if future replacement of that lake bulkhead was necessary, the cost of the removing and replacing the landscaping, irrigation and lighting within that area would be the responsibility of the POA. However, I do not foresee Northern requiring an easement devoid of plantings specifically in the four locations behind the proposed bulkheads. Please advise me if you concur with this assessment. Should you have any questions, please call me at extension 241. JRB jeh Copies: Peter L. Pimentel Tracy O. Bennett Very truly yours, OCIATES, INC. Mock, Root & Associates, Inc. - -- - ....._...�...,,,_...o....,r, cw44r% X %M7.';W.66116$33113. fax 478-7248 233 - • MEMOMHOUM TO: Talal Benothman As we discussed yesterday, I would like to provide you with additional information and justification for the waiver requests that have been submitted to allow pools/screens and accessory structures within the rear setbacks of the above referenced parcels. The applicant has requested waivers to allow these parcels to be developed as Zero Lot Line home lots. The applicant is proposing four different lot sizes. Lots on Parcel H are proposed to be a minimum of 60 feet wide and have a "straight" side zero style lot, lots on Parcels E, F, & G are proposed to be a minimum of 48 feet wide and are "zipper" side style zero lot, Parcel 3 is also a "zipper" style lot with a minimum width of 50 feet, and Parcel 4 is a "straight" sided lot with a minimum width of 60 feet. The applicant is proposing consistent setbacks for all of the Zero Lot Line parcels. Due to the nature of a Zero Lot Line product, the lot size and setbacks are typically smaller than a standard subdivided lot. This type of product is most often seen within a larger planned community which has consolidated open space areas and flexible land development regulations. )n that the City does has not developed land development regulations for zero lot line home lots, I have attached copies of the Palm Beach County standards for your review. As shown in the attached, Palm Beach County Land Development Regulations allow Zero Lot Line lots to deviate from the standard lot criteria by allowing smaller lot sizes, increased lot coverage, and reduced setbacks. The minimum lot width allowed in the County is 45 feet and the maximum lot coverage is 50% (55% with a 10% allowed increase). Minimum setbacks for structures are 0/10 feet for the zero and non- zero sides of the lot with a 15 foot side setback for corner lots. Typical pool/spa setbacks are 3 feet from rear and side property lines with 0/2 foot setbacks for screen enclosures. Setbacks for screen enclosures may be reduced to 0 feet on sides and rears provided the rear or side of the lot abuts open space. The parcels currently under review are proposing side interior setbacks for pools/screens and accessory structures of 015 and Suite Palm Beach Lakes Boulevard uite 600 The Concourse rear setbacks of 3 feet. All of the lots within Parcels 3, 4, E, Wext Palm Beach, Florida 33409 -65 561.689.0066 561.689.0551 tax Irvine, CA , 714.489.8 Urbbin Design FROM: Anne Booth Urban Planning Land Planning Landscape Architecture DATE: July 7, 2000 Communication Graphics SUBJECT: Mirasol (Golf Digest PCD) - Additional Waiver Justification - Zero Lot Line - Setbacks for Pools/Screens/Accessory Structures - Parcels 3 & 4 / Parcels E, F, &G / and Parcel H As we discussed yesterday, I would like to provide you with additional information and justification for the waiver requests that have been submitted to allow pools/screens and accessory structures within the rear setbacks of the above referenced parcels. The applicant has requested waivers to allow these parcels to be developed as Zero Lot Line home lots. The applicant is proposing four different lot sizes. Lots on Parcel H are proposed to be a minimum of 60 feet wide and have a "straight" side zero style lot, lots on Parcels E, F, & G are proposed to be a minimum of 48 feet wide and are "zipper" side style zero lot, Parcel 3 is also a "zipper" style lot with a minimum width of 50 feet, and Parcel 4 is a "straight" sided lot with a minimum width of 60 feet. The applicant is proposing consistent setbacks for all of the Zero Lot Line parcels. Due to the nature of a Zero Lot Line product, the lot size and setbacks are typically smaller than a standard subdivided lot. This type of product is most often seen within a larger planned community which has consolidated open space areas and flexible land development regulations. )n that the City does has not developed land development regulations for zero lot line home lots, I have attached copies of the Palm Beach County standards for your review. As shown in the attached, Palm Beach County Land Development Regulations allow Zero Lot Line lots to deviate from the standard lot criteria by allowing smaller lot sizes, increased lot coverage, and reduced setbacks. The minimum lot width allowed in the County is 45 feet and the maximum lot coverage is 50% (55% with a 10% allowed increase). Minimum setbacks for structures are 0/10 feet for the zero and non- zero sides of the lot with a 15 foot side setback for corner lots. Typical pool/spa setbacks are 3 feet from rear and side property lines with 0/2 foot setbacks for screen enclosures. Setbacks for screen enclosures may be reduced to 0 feet on sides and rears provided the rear or side of the lot abuts open space. The parcels currently under review are proposing side interior setbacks for pools/screens and accessory structures of 015 and Suite Palm Beach Lakes Boulevard uite 600 The Concourse rear setbacks of 3 feet. All of the lots within Parcels 3, 4, E, Wext Palm Beach, Florida 33409 -65 561.689.0066 561.689.0551 tax Irvine, CA , 714.489.8 Mirasal - Zero Lot Line Rear Setback Justification Page 2 July 7. 2000 F. and G abut open space in the form of water or golf, or both. Lot 44 within Parcel H is the only lot which does not have a rear frontage on open space. However, the rear of Lot 44 is encumbered by half of a 15' drainage easement which restricts the placement of any structures within 7.5 feet of the property line and which also assures additional separation to structures on the abutting lot. The perception of open space for both the home owner and the public is enhanced by designing the lots to be adjacent to golf and/or water and careful attention has been given to the design of the parcels to provide this amenity. Included in the application packages are Proto - typical landscape plans. These landscape plans reflect the potential of development for lots with pools and screen enclosures. Also attached to this memo are examples of projects within the City which have been previously approved with "zipper" style lots and a setback comparison table for developments within BallenIsles and PGA National. At the Planning and Zoning Board meeting, the applicant is will also provide photographs of the Addison Reserve project which has been developed using the same criteria that is being requested for these sites. We believe that the design of these projects are consistent with previously approved projects in the City, are consistent with the intent and purpose of the Planned Community District regulations, and are consistent with comparable development standards within other communities. For these reasons we feel the requested waivers should be approved and respectfully request your support. Should you have any further questions, or need any additional information, please let me know. • VMS W yO I� 0 z H Ills mills— I .6 s:wxxa �_ i r` •w? .. t4�:�•a� j�•s��a _ _ _ _ Ems',;:.: •. �:: - L•LJ. i :t�'•'f� -tip" .�y s VMS W yO I� 0 z H g • r 11 4�� Q - �.. 2. . S� �N _ Q9. . ... O N .� "C7 1 `Z O �fB h �-i N cO N ^Cf)i� 'CAs1rn�7Nni1cnz�cn 'fin C a a o a o 4 O x x x x O x x x x x x o H O O O O p O to Ca� �� OCNi_, OtNi., Ow OINn_ ON a a ':1 � co!) "n f/] to 13. in inn :n cn m iri iTy in i�r in cT� ... ... � O N O O Cn O O �A O 4 e S5! - U C C O n S2 Q a .... ._ v� V C U to to N i n V, O V, N 40 J g O N C, it N O J O J P. O v= CA o to Q N-' ZA O _ E `` o Cb 0 E ytg O. • iEGL�a�a•:v:c�.J 1l..........a a ti�M�• � E�GrY•4��1 &: `vim. Y•` »t;.�i ... ��t�y :�ei` ^l•1 f 1.•'i> jam' a,N ;rx. i u • • c y<0 6 • .. .. = � <; =;, t 's • �111 � a o i 0 �m g� �m • _ .tti�;�: it r:..r•''.- <:.nj_' yr e Design Guidelines for Parcel H M Unifying architectural treatments shall include: • Concrete Block construction with textured or sand stucco finish • S -tile or flat tile concrete roofs • Minimum 2 -car garages • Multi -pane front elevation windows • Roof styles shall be either gable, hip, or Boston hip • Paneled garage doors • Band treatments at windows and doors on the sides of homes visible to the street • Building heights are not to exceed 36 feet • Decorative pavement shall be used on driveways and entry walks • Minimum quantities of plant materials required for each lot are: • 3 canopy trees or large palms ("required" trees planted @ 12' o.a. height and "required" palms species will provide a spread of 15' @ maturity) • 4 small trees /accent plants •_ 200 shrubs and groundcover plants Note: The number of plants listed are minimum numbers only. Shrubs are planted @ 3 gal minimum, groundcovers are planted at 1 gal minimum. • No two homes located side by side shall have the same combination of exterior wall and trim color. • All homes will have architectural features to accent building elevations on all sides visible from the street. Architectural features shall also return a minimum of 4 feet along side elevations. • No two homes located side by side shall have the same front elevation. • Building lot coverage shall be limited to a maximum of 50% • Color Selections for Parcel H shall be as follows: • Roof Tiles - Harbor Blend, Trend Setter, Addison Blend and Charleston Blend • Pavers /Drives /Walkways - Paver Module E -58, Ell, E16, E8, E2 • Exterior Wall Color - Porter Paints (light earth tones) - Calfskin #6692 -1, Cashmere #6693 -1, Palomino #6700 -1, Tudor Beige #6760 -1, Seed Tint #6829 -1, Autumn Leaf-#6899-1, Mission Beige #6724 -1, Lantern Glow #6832 -1 • Exterior Trim Color - Porter Paints - Dover White #6691 -1, Moonglo #6698 -1, Belleek #6757 -1, Sea Oats #6831 -1, White Apricot #6799 -1, Mushroom #6722 -1, Seed Tint #6829 -1 _ clasodoud HGOD COO MOD 'EMSE 1=m agsodoldd gaoD R5 aaOD 60 0 GElsod M"m ME ol 0 C*4 Ill C14 C14 C4 C14 C4 C14 Gn o-1 co W-mo"M'141' ow I sm Sm lo lo lo lo lo lo lo _ u • • Y � a W) In In o 0 4n a fK =+ M M M M M M M M 10 v1 In �vo a guo e� ��o� 0 a orn o o vOj!Nal ' o��® O O �ocIn ® O O 0o5z I� r. z�� z�Uao 0 o p b .ct 4nUB W QF; O O O N O O h we —lu u o e o In o I o � 0 0 . 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Reviewed by: Originating Dept.: Costs: $ Council Action: Total City Atto ey Fire Rescue Department [ ] Approved Finance $ [ ] Approved w/ Current FY conditions ACM [ )Denied Advertised: Human Res. Funding Source: [ ] Continued to: Attachments: Other Date: [ ] Operating Paper: [ X ] Not Required [ ] Other Resolution , 2000 Submitted b Dep�e�n Affected parties [ ] Notified Budget Acct. #:: [ ] None Approved by: City Manager [ X ] Not required BACKGROUND: With the approval of Ordinance 25, 2000 authorizing the collection of afire inspection fee, the City must amend Resolution 169, 1995, The fee schedule for Fire Code Inspections and Special Details, to set the new fee schedule. The fees are comparable to those charged by the city of West Palm Beach and Palm Beach County. • • RESOLUTION 809 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, AMENDING RESOLUTION 169,1995, THE FEE SCHEDULE FOR FIRE CODE INSPECTIONS AND SPECIAL DETAILS, AND PROVIDING FOR AN EFFECTIVE DATE: WHEREAS, the City of Palm Beach Gardens is authorized to enact such laws as are necessary to preserve and protect the public health, safety, and general welfare; and WHEREAS, the City of Palm Beach Gardens operates a fire department whose responsibilities include the prevention of fires, and the protection of property; and WHEREAS, the City of Palm Beach Gardens ability to prevent fires can be facilitated by fire safety inspections of occupancies, building, structures or alterations of same; and WHEREAS, the City of Palm Beach Gardens incurs expenses related to the inspection of occupancies, buildings, structures, alterations, and special details; and WHEREAS, the City of Palm Beach Gardens has the authority to establish administrative fees to mitigate the cost of providing City services; and WHEREAS, the City of Palm Beach Gardens has enacted an ordinance which authorizes the City to collect fees for fire department inspection services. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. The City of Palm Beach Gardens, Florida, hereby adopts the following fee schedule for Fire Safety Inspections and Special Details as authorized and referenced in Section 38 -94 entitled "Fire code inspection and special details fee schedule ", Chapter 38 entitled "Fire Prevention and Protection" code. NEW CONSTRUCTION: Inspection & Plans review fee Re- Inspections: First Second Third and subsequent $2.25 per $1,000 improvement cost ($15.00 minimum) No additional charge $50.00 $100.00 0 NEW AND EXISTING OCCUPANCIES, BUILDINGS AND STRUCTURES: To be paid annually with the issuance of a City Occupational License. Assembly: Occupancy of: 50 — 299 persons $50.00 300 — 999 persons $75.00 1,000 — 4,999 persons $150.00 5,000 persons and greater $250.00 Educational: Day Care Nursery / Preschool $35.00 All Others $75.00 Healthcare / Institutional: 5,000 sq. ft. and under $50.00 5,001 - 15,000 sq. ft. $100.00 15,001 - 30,000 sq. ft. $150.00 30,001 - 100,000 sq. ft. $200.00 100,001 — 200,000 sq. ft. $250.00 200,001— 500,000 sq. ft. $300.00 500,001 sq. ft and greater $350.00 Transient Lodging; Apartments, Residential Board & Care, and Adult Living Facilities: 24 units and under $50.00 25 —100 units $75.00 101 — 500 units $150.00 501 units and greater $250.00 Mercantile, Office, Storage, Industrial and Manufacturing 5,000 sq. ft. and under 5,001 - 15,000 sq. ft. 15,001— 30,000 sq. ft. 30,001 — 100,000 sq. ft. 100,001 — 200,000 sq. ft. 200,001— 500,000 sq. ft. 500,001 sq. ft and greater Marinas $35.00 $50.00 $75.00 $150.00 $200.00 $350.00 $300.00 50 boat slip and under $50.00 51 -100 boat slips $150.00 101— 250 boat slips $200.00 251 boats slips and greater $300.00 • 0 Temporary Structures: All $30.00 Other: All other occupancies not listed subject to Fire Safety Inspection $50.00 SPECIAL DETAILS: Personnel: Firefighter / EMT $25.00 hr. Fire Medic, Driver, Inspector $30.00 hr. Officer / Supervisor * $40.00 hr. *(Required when 6 or more personnel are required.) Equipment: Fire Engine $45.00 hr. Ladder Truck $47.00 hr. Brush Truck $28.00 hr. Utility Truck $24.00 hr. Rescue Truck $21.00 hr. Specialty EMS Vehicle $10.00 hr. is Section 2. This Fee Schedule may be amended by adoption of subsequent Resolutions of the City Council. Section 3. This Resolution shall be effective upon adoption. INTRODUCED, PASSED, AND ADOPTED THIS DAY OF • , 2000. • • CITY OF PAT -M BEACH GARDENS MEMORANDUM TO: Nabar Martinez, City Manager DATE: September 5, 2000 APPROVED: Peter T. Bergel, Fire Chiefa_Z.:;;I FROM: Scott Fetterman, Asst. Chief / Fire Marshal'! SUBJECT: Proposed Fee Schedule for Fire Inspections (Resolution 80,2000) With the approval of Ordinance 25, 2000 authori"ng the collection of a Fire Inspection fee, the City must amend Resolution 169,1995, the fee schedule for Fire Code Inspections and Special Details, to set a new fee schedule. BACKGROUND Resolution 169, 1995 set the fee for New Construction, Re- Inspections, and Special Details and will be amended to add the Fire Inspection fee. A review of the existing fees indicated that the New Construction fees do not need to be adjusted, however it is recommended by staff to adjust the Special Detail fees to allow more flexibility in providing personnel and equipment for Special Details. DISCUSSION The new Fire Inspection fee will be charged to new businesses when they apply for an occupational license and existing businesses when they renew their license. The fees range from $35 for a small store or business office to a maximum of $350 for a large healthcare facility such as a hospital. The larger businesses are charged more based on the size of the facility and the amount of time needed to conduct the inspection. The fee structure contained in the proposed resolution is concurrent with that of the City of West Palm Beach and Palm Beach County. RECOMMENDATION Staff recommends approval of Resolution 80, 2000 amencling Resolution 169,1995, the fee schedule for Fire Code Inspections and Special Details, and providing for an effective date. • • XI. ITEMS FOR COUNCIL ACTION: A. Inquiry into City Manager's Performance and the Workplace Environment. J_ m •U C a O U 2� ~C N C N m c� LLQ O zV) 3 G � o U Upli v� a s IP •L O V N co E a) (a F, z a) L 'a a U 0 !U V a) .fl^ 3 N a IMq U 3 a) y m �mC L N O a c O a) E N U � c is m m E f -cc a: E N C C U L (D vin O c� s C L a) o ro o m U m a o -g o � .c 3- Na � I co -0 O Y t ro C -0 Q. 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(A O H4' CZ co G 7 G M( 1.1. 0 U V � � a'r � a� *' E t N C N o 0 Q c o E U c � N c c C V O C "0 °� ^ O M O N - C/ t 1 �C�a U W V _ a N L o E o N �; �c E a Z Q U co aU H J .0 ao WV I— v O L IL Q cno Z *' W� 2� O °C U 9�1 U a) a) t N +� E L � ' o Q � o N N O' N N E N 0 r V C E p M = L t V L � �U = y N r N � � N L s � o � E o 0 � N QU H c �L a a Z y N Q U *' cn U a) a) t N +� E L � ' o Q � o N N O' N N E N 0 r V C E p M = L t V L � �U = y N r N � � N L s � o � E o 0 � N QU H U J_ •c a O U F" N G M � 'o LL Q U) O W3 G � o m U W� A "1 c 'L a. 4) O a .0 Iy ol ti� r N Z Q 0 V U co V � � r N o N o C Q = 0 0 E E U c � N E N O 3 C t U a ~ E 0 O M C 0 'i O N U aw U � � o r z U a. c O N O E i N c� C CL a�0)�o o E N Q o E 00 p r � aU H z CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: 09/11/00 [Meeting Date: 09/21/00 Subject/Agenda Item Extend life insurance contract Recommendation /Motion: Staff recommends extending the life insurance contract with Sun Life of Canada to September 30, 2002. Reviewed by: Originating Dept.: Costs: $ 30,000 Council Action: City AttorneC � Finance (Total) [ ] Approved Finance $ 30,000 [ ] Approved w/ Current FY conditions ACM [ ] Denied Funding Source: [ ] Continued to: Advertised: Other Attachments: Date: [ ] Operating Paper: [X ] Not Required [ ] Other Memorandum Submitted by: Kent R. Olson KD, Department Director Affected parties [ ] Notified Budget Acct. #: [ ] None Approved by: Manager X Not required City [ ] BACKGROUND: See attached memorandum. r i EaRl CITY OF PALM BEACH GARDENS MEMORANDUM TO: Mayor and City Council DATE: September 11, 2000 APPROVED: Nabar E. Martinez, City Manager if( FROM: Kent R. Olson, Finance Director Q0 SUBJECT: Extension of Life Insurance Contract BACKGROUND The City of Palm Beach Gardens received an extremely competitive rate from Sun Life of Canada for our group life insurance in 1997. This rate was guaranteed for a two year period. In 1999, we extended our contract with Sun Life for an additional year at that same rate of $.18 per thousand dollars of coverage, which continues to be the lowest offered in the market. DISCUSSION Our life insurance carrier, Sun Life of Canada, has offered to extend its current rate from its winning bid for an additional two year period. Kurt Gehring, our health and life insurance agent, has checked the market and has confirmed that Sun Life's current rate ($.18 per thousand of coverage) remains the lowest available. I recommend we extend the contract one last time with Sun Life of Canada for a two year period beginning October 1, 2000. RECOMMENDATION Staff recommends extending our life insurance contract with Sun Life of Canada through September 30, 2002. CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: September 11, 2000 Subject/Agenda Item: Awarding of contract for Bums Road Canal Erosion Control Recommendation/Motion: Staff recommends City Council approval of piggyback bid from D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $19,730.00, which is partially funded (50:50) by an EDA Grant. Reviewed by: Originating Dept: Costs: $19.730.00 Council Action: Total City Attorney [ ] Approved Finance_ $ 400,000.00 [ ] Approved w / conditions ACM Current FY [ ] Denied Human Res. Other Funding Source: [ ] Continued to: Advertised: NA Attachments: Date: [X] Operating Paper: [X] Not Required [ ] Other I Submitted by: df 0 John E. Donahue, P.E. Affected parties Budget Acct #:: Interim Public Works Director j )Notified 01- 3040 - 541.467 [ ] None Approved by: Nabar E. Martinez [X] Not required City Manager BACKGROUND: The City has obtained approximately $200,00.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvements projects. The Bums Road Canal Erosion Control project will minimize erosion and maintenance required in this area, and will improve the aesthetics of the canal embankment %% PcWrojectsW04111W04111d \wACouncil Agenda Cover Memo.doc 4f 4 CITY OF PALM BEACH GARDENS MEMORANDUM TO: City Council Date: September 11, 2000 APPROVED: Nabar E. Martinez, City Manager PP. FROM: John E. Donahue, P.E., Interim Public Works Director (YD SUBJECT: Burns Road Canal Erosion Control The Public Works Department is requesting City Council approval to provide funding for the construction of the Burns Road Canal Erosion Control project. BACKGROUND: The City has obtained approximately $200,000.00 of matching grant funds from the Economic Development Administration (EDA) to construct five (5) drainage improvement projects. The project was designed and permitted by the City Engineers. This project will be funded with monies available from Operating Account No. 01 -3040- 541.467. DISCUSSION: The Burns Road Canal Erosion Control project will minimize erosion and maintenance required in this area, and will improve the aesthetics of the canal embankment. RECOMMENDATION: Staff recommends City Council approval of a piggyback bid on D.S. Eakins Construction Corporation's Palm Beach County contract for the amount of $19,730.00, which is partially funded (50:50) by an EDA Grant. RM-411I 0"111dWACout=9 Agenda Item , ~ I I ~ I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I t r t r I' I r t I r I 11: ' ' CITY OF PALM BEACH GARDENS PALM BEACH COUNTY, FLORIDA PROCLAMATION WHEREAS, it is the privilege and duty of the American People to commemorate the one hundred ninety-seventh anniversary of the drafting of the Constitution of the United States of America with appropriate ceremonies and activities; and WHEREAS, Public law No. 915 guarantees the issuance of a proclamation by the President of the United States of America, designating September 17 through 23 of each year as Constitution Week. NOW, THEREFORE, I, JOSEPH R. RUSSO, Mayor of the City of Palm Beach Gardens, Florida, do hereby Proclaim the Week of September 17 through 23, 2000, as CONSTITUTION WEEK and urge all citizens to study the Constitution, to express gratitude for the privilege of American citizenship in our Republic functioning under the superb body of laws -the Constitution of the United States of America. IN WITNESS WHEREOF, I have ATTEST: CAR~ITYCLERK . 1 1 1 1 1 I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I II I I I II II I I I· t: I' I' r F I I· II F I I+ ' . . .