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Agenda Council Agenda 082699 Workshop
All those wishing to address the City Council need to complete the necessary form (supply located in back of Council Chambers) and submit same to the City Clerk prior to the meeting being called to order. CITY OF PALM BEACH GARDENS CITY COUNCIL WORKSHOP MEETING AUGUST 26,1999 7:00 P.M. I. PLEDGE OF ALLEGIANCE H. ROLL CALL: Mayor osep R. Russo, Vice Mayor Lauren Furtado, Councilman Eric Jablin Councilman David Clark and Councilman Carl Sabatello. III. ITEMS FOR DISCUSSION: Canal t -o - ay aintenance 2. Engineering Fees 3. City's 40`' Birthday Celebration 4. Art Advisory Committee IV. ADJOURNMENT In accordance with the Americans with Disabilities Act and Florida Statute 86.26, persons with disabilities needing special accommodations to participate in this proceeding should contact James Waldron, Jr., no later than 5 days prior to the proceeding at telephone number (561) 775 -8255 for assistance; if hearing impaired, telephone the Florida Relay Service Numbers (800) 955 -8771 (TDD) or (800) 955 -8700 (VOICE), for assistance. If a person decides to appeal any decision made by the Council, with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 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(c6 E N CU a: Z C a� v c 1 3 q�— Yom+ N N Q U CA c U r d av � >, N O N L = d E< d Eo O *' 0 UwEs a� C 3 d L U'� (� L U =E5 Z�E co � d N .d 'O c Y cu '� R >% C. E t V Z d N CA .Q 4- C C N O y=.d •'S L O N c V E 'Q O c ++ NE = d Maul- 2---u m a CL LL! Z H V O� LL 'p Z° Lit *� V a 0 V c U d d a V d � i d E Q d E O C O �' d U � E 6 U C C N •` V Q +�•' V � Y ca le •� 7 a 'a � 9,,o d Q c9 -U r. N U = V .0-0.0 .0 d mo ca O Y E O N � _O C E S d CL cn cu N N E cC c� N � U FL Z Q 0 co c U d d a V d � i d E Q d E O C O �' d U � E 6 U C C N •` V Q +�•' V � Y ca le •� 7 a 'a � 9,,o d Q c9 -U r. N U = V .0-0.0 .0 d mo ca O Y E O N � _O C E S d To: ' City Council Persons From: David Porter, Caren Hackman, Cynthia Grey, and Sheryl Wood Members of your Art Advisory Committee (AAC) Date: 05/28/99 Re: Recent revisions to the membership rules for the AAC Dear City Council Persons, Thank you taking your valuable time to listen to our concerns voiced in this letter. As you are aware, recently, there were a number of changes made to the rules for membership in all of the city's advisory committees, including the AAC. This was done through an overall "advisory committee" ordinance as well as specific changes to the Art in Public Places ordinance (APP). As these changes pertain to the Art Advisory Committee, we would like to bring the following critical points to your attention. Our committee is a little different from other advisory committees in the city and for a variety of reasons so maybe the ACC needs some circumstantial reconsideration as it pertains to membership. It takes an interest, talent, and sometimes training to appreciate art and the understanding and appreciation of art is very subjective. The AAC is presently comprised of an artist, a photographer, an architect, a landscape architect who is also an artist, a resident with a background in art, a lawyer with an appreciation for art, and our chairman who is a landscape architect and who has been heavily involved with public art. He helped create the first art ordinance for the City. It is a very well balanced group of individuals who bring multidiscipline talents, interests, and ambitions to the table. The integration of art into a development project requires knowledge of art, architecture, and landscape architecture. The make -up of the current AAC committee has all of these talents. As illustrated by our recently completed brochure of public art placed in the city due to the Art in Public Places ordinance and through the efforts of most of the members of the AAC, the city is just beginning to develop an art presence. Most of the current AAC members have been on the committee since the toddler years of the APP ordinance. We have been able to massage and mold the ordinance and the art placed in our city into a respectable and noble program. This has been due to a large part because of the expertise of the committee and the history of project reviews from our committee members' experience and expertise. We don't believe that a revolving door of committee members would have developed such a strong art presence in our city as has our long -term members. If you were to poll previous applicants to the ACC, chances are that you would find they appreciate our assistance and guidance that provided to them and that the present ACC members have helped them achieve a successful project that integrates art. We offer an open invitation for you to attend one of our meetings to see how we work very cohesively and constructively as a group. There are healthy differences of opinions but they are aired and discussed with respect and a history of art projects in our city. The current ACC has developed a high standard for art, which we then expect from a developer's art contribution. Our brochure shows that this goal has been carried out. You have probably recently read or will be reading our proposal for providing art for the new city hall. The quality and content of this proposal may not have been possible from an composed of all new members who would not have a history of our APP ordinance or knowledge of our previous efforts to get art displayed around our city. The ACC members offer up their expertise and interest in art, freely and regularly to create the best possible art experience for our residents. The efforts of the committee members extends beyond the call of duty because we all want to see the APP program flourish, mature, and to provide a reputation for our city. Getting to this point in the development of our committee has taken eleven years and lots of hard work. The recently revised advisory membership guidelines will devastate our present committee. If you check the city's records, you will see that our current AAC will be left with two, newly appointed members. The current, diverse expertise base will be lost unless like professionals are appointed to the AAC. We urge you to consider a modification or variance to the membership ordinance for the Art Advisory Committee to specifically address the atypical needs of our committee. If our interpretation of the revised ordinances are correct, at some point in the very near future, you could release all but two of our current members (a lawyer and a photographer). It would leave the AAC with two enthusiastic, eager, and knowledgeable members but without the art, architecture, or landscape architecture backgrounds that soundly round out the committee's resume. And, please check your files for replacements. As of our last check of the files, there were not hundreds or even a few residents trying to crash through the gates to get on the AAC; there were none. Cutting our long - standing members all at once would almost exterminate the AAC at its most crucial time in the history of the city, that being the planning and implementing of art into and around our new city hall complex. To give you some specifics about current AAC members who do not meet the criteria of the revised ordinances, our chairman, Howard Ostrout, was one of the founders of the APP ordinance. He brings to the committee the history and concept behind the original ordinance and has been a valuable leader in the direction of the committee, including drafting various modifications to the APP ordinance since its original adoption back in 1988. Howard was the designated delegate by the Northern Palm Beaches Chamber of Commerce and was appointed as a "permanent" member without a term period. At the origination of the APP ordinance, the make -up of the committee provided for one member to be appointed by the Chamber; Howard was that person. Unfortunately, your recently adopted ordinance appears to push Howard out the door since he resides in Jupiter and his position has no defined term. Jeffrey Blakely, a landscape architect by trade but a renowned local artist, writer, and teacher by training and desire, provides an invaluable knowledge base and sophisticated degree of artistic talent to the committee. His balance of landscape knowledge and art is a perfect mix of intellect for the committee. Jeff gives freely of his services for the betterment of art in our city yet he resides in Lake Park. His business office is located within our city limits but as we read your ordinance revisions, that does not count toward committee membership. As for Caren Hackman, a Palm Beach Gardens artist and the founder of the Garden's Art program, and David Porter, a Palm Beach Gardens architect, they have been on the AAC since 1990. Under the revised membership ordinance, it is unclear as to when they would be asked to leave the committee due to the two terms of three years each requirement (a total of 6 years on a committee and both of these members have been on the AAC for 9 years), but it appears that they could be asked to step down, immediately. The AAC needs a different treatment from that of other city committees. Many AAC projects are long - range in nature and need a history behind them that other committees may not require. For instance, our Art for City Hall proposal, if accepted by you, will probably take between one and two years to complete. If the current committee is dismantled, as directed by the recent ordinance revisions, the vision for this major art undertaking may become diluted or flop. Our committee members have a strong sense of pride for the accomplishments in art in our city. We want to see the fruits of the committee's efforts completed for the betterment of the city, at least through the completion of art at city hall. Why would someone who does not even reside in our city want to take their own, unpaid time to help our city's art programs unless they had a genuine interest, concern, and desire to see the program succeed and prosper? We strongly urge you to take another look at the membership rules for the Art Advisory Committee, to see if you think there should be a slightly different approach to its membership than the blanket policy adopted for all city committees. For the sake of a sound art program in our fair city, we sincerely hope so. Respectfully submitted, :b /�)9 F7-t--- CITY OF PALM BEACH GARDENS SPECIAL MEETING AUGUST 23, 1999 8:15 A.M. On Monday, August 23, 1999, at 8:15 a.m. all members of the City Council, Lennart Lindahl, City Engineer, Richard Diamond, Assistant City Manager, Beth Ingold, Public Information Officer, Bob Patty, Public Works Director, and other staff members met at 3704 Burns Road, Public Works Department, to tour dredging work being .done on certain canals within the City. Council and staff .drove to 3761 Dogwood Avenue, where they were met by residents, and toured the Canal between Riverside Drive and Dogwood Avenue. Mayor Russo stated that this tour was informational in nature for the City Council and that no decisions would be made today regarding dredging and the continuation of the project. Mayor Russo stated that the Council would .discuss what was seen and learned today on this tour at a Workshop meeting called for Thursday, August 26, 1999, at 7:00 P.M. Residents Jack Tare and Zola Hartman presente.d pictures to the City Council, showing the condition of the canals before the dredging project began and questioned legalities of removal of vegetation and what they felt was the devaluation of their properties. In response to residents, Mayor Russo asked that the City Engineer be prepared at Thurs.day's meeting to discuss how the additional water from widening and .deepening the canals would flow through the bridges. The City Engineer was further requested to be prepare.d to answer why the water in the canal no longer flowed twice a .day as it use.d to in the past. The City Engineer was aske.d to be prepared at the meeting to answer questions regarding how the .dredging project would improve flood control and .drainage in the City. Residents .discussed erosion of the banks and felt that the vegetation halted further erosion an d that dredging .destroyed habitats of endangered species. Mayor Russo explained that the City experienced 2 major floods in the last 3 years and that the City needed to address that issue as well to assure residents of proper .drainage. Vice Mayor Furtado requested a police report regarding potential for increased crime when the area is heavily vegetated. Mayor Russo explained to the residents that the reason the 20 foot right -of -way was put aside for the City was for .drainage and asked that they understand that issue as well. Mayor Russo stated that the City was happy that resi.dents enjoyed the use of the right -of -way and wanted them to be able to enjoy it in the future as well, however, the City needed access to the property when it came to drainage and canal maintenance. Mayor Russo pointed out that the City neede.d to be responsive to everyone, including those residents that experience.d heavy flooding .during the heavy rains. Mayor Russo stated that the City needed to .determine how wide the right -of -way must be cleared to be able to get heavy equipment to the site for .dredging and maintenance of the canals. Mayor Russo stated that today City officials and staff were looking at mitigation and how to get the equipment in the area for future maintenance. Mayor Russo felt that the City needed to set standards for canal maintenance. Mayor Russo pointed out that the City was trying to solve the problem with the least amount of problems for the residents. City Council requested staff to review maintenance procedures used by the City of Wellington and as a means to .draft maintenance standards for City canals. The issue of building platforms was .discussed. Mayor Russo explaine.d that the platforms would also help stop erosion of the banks and the land owned by the residents. Mayor Russo also explained that the City was attempting to solve a problem in a cost effective manner and be able to maintain the canals in the future. A resident suggested that the City develop a filtration system from the golf courses and collect in one area for the City to remove silt from the canals. Mayor Russo pointed out that the right -of- way was set aside to solve these types of issues and asked that the residents keep in mind that this area was not private property. Staff performing canal maintenance need to access the City property in an attempt to avoid flooding. It was felt that standards and a simple canal maintenance plan, along with a letter to affected residents be used in future canal projects. Mayor Russo asked for a report regarding the cost effectiveness of the work being done now compared to other solutions for canal maintenance. Council and staff toured the Merrill Canal to view an existing platform to see hop. it would look once the process is completed. Mayor Russo stated City Council will review 4e City of Wellington drainage practices at the meeting on Thursday evening. Mayor Russo invited all concerned residents to attend the special Workshop Meeting on 8 */99, at which time Council will discuss the canal maintenance issue. The tour of the canal ended at approximately 10:15 a.m. MAYOR JOSEPH R. RUSSO VICE MAYOR LAUREN FURTADO ATTEST: LINDA V. KOSIER, CMC, CITY CLERK COUNCILMAN ERIC JABLIN COUNCILMAN DAVID CLARK COUNCILMAN CARL SABATELLO 01/17/1996 09:35 561 - 775 -8279 DEPT PUBLIC WORKS PAGE 02 CITY OF PALM BEACH C ARDBNS 3704 BURNS ROAD - PALM BEACH GARDENS. FLORIDA 33410 -4696 PHONE (561) 775 -B274 • FAX (56� 775-6279 MEMORANDUM TO: Richard Diamond, Assistant City Manager FROM: Bob Patty, Director of Public Works R l Lennart E. Liudahl, P.E., City Engineer W kw DATE: August 25, 1999 RE: Canal Restoration and Maintenance The following is offered as a list of issues and responses resulting from the field meeting of Monday morning, August 23, 1999. The format is abbreviated into a "bullet" type report that can be used as a guideline during Thursday night's Council Meeting. 1. ISSUE: Wellington/Acme (W /A) uses "dredging" as a method of maintaining canals and doesn't disturb or limit use of property by adjacent homeowners. RESPONSE: W/A uses mechanical excavation almost identical to what is being proposed by PBG Public Works. W/A requires a working maintenance platform and serves notice to adjacent homeowners that they must remove their personal improvements within the right -of -way within a specified period of time or W/A will remove them during their maintenance operations. 2. ISSUE: The City is taking an unreasonable position on the use of City right -of- ways. RESPONSE: All local agencies use their right -of -ways along canals for canal maintenance. No agencies allow trees in their right -of -ways. No permanent fixed structures are allowed. Gates for fences are conditionally allowed. Attached is a table of agencies and their policy on trees, docks, access, and preferred ground cover_ 3. ISSUE: PBG should do something about water quality and "sludge" coming from developments. 01/17/1996 09:35 561 - 775 -8279 DEPT PUBLIC WORKS PAGE 03 Richard Diamond, Assistant City Manager Page Two August 25, 1999 Response: For more than 20 years, PBG, SFWMD, and DEP have had requirements for retention/detention of stormwater for water quality enhancement. All discharges (except from extreme flood flows) from developments within the past 20 years occur "over top" of mandated fixed water control structures. This allows sediment to settle to the bottom of the retention ponds to prevent its discharge into the offsite conveyance system. Subdivisions built prior to the implementation of water quality rules (Plat 5) are continually being modified by using Swale improvements as a best management practice to enhance water quality. 4. ISSUE: There is 11 feet of fall between the Thompson River canal structure west of I -95 and SFWMD Canal C- 17/S -44. RESPONSE: The Thompson River Canal structure is at elevation 10.0 NGVD. C -17 and S -44 is maintained at elevation 7.5=L-. 5. ISSUE: Hyacinths are a favorable addition to canals because they "process" nutrient loads of nitrogen and phosphorous. RESPONSE: Hyacinths will "process" nutrients in water. However, they need to be in a containment area that is dedicated for that purpose. Hyacinths are not desirable in canals because they will clog and reduce the capability of a canal to convey water. Where hyacinths are used for water quality, they must periodically be "harvested" and disposed of. 6. ISSUE: Large trees stabilize banks along the canal. RESPONSE: Water flowing around large roots must increase in speed. The increased velocity picks up particles of soil and carries them away. Soon there are voids in the soil or exposed roots. This weakens the tree's stability. During storms, trees can fall into the canal. The preferred cover along canal water surfaces is grasses that root, such as Bahia or Bermuda. These grasses have dense root structure that binds soils together and provides embankment stabilization. 7. ISSUE: Bridge constraints won't pass increased flow; want a hydraulic study. RESPONSE: This subject requires a lengthy explanation and supporting exhibits which will be presented at Thursday night's meeting. ISSUE: The City should do cost analysis on alternative maintenance procedures. 91/17/1996 09:35 561 - 775 -8279 DEPT PUBLIC WORKS PAGE 04 Richard Diamond, Assistant City Manager Page Three August 25, 1999 RESPONSE: The City has evaluated other canal restoration procedures and has discussed these procedures with other water control districts and municipalities. Most restoration projects must take into consideration preventative maintenance schedules and emergency management procedures. This subject may require Engineer's and Public Works Director's explanations on the benefits and drawbacks of each procedure. Pump Dredging: Mechanical removal & bank restoration: LL:BP jbv Attachment camllnemo.825 Estimated $14.00 per cu. yd. Estimated $ 6.00 per cu. yd. 01/17/1996 07:11 561 - 775 -8279 DEPT PUBLIC WORKS PAGE 04 AUG.25.1999 11:59AN LBFH -WPB NV. 5 <Ib r_Cic Comparison of Policies Regarding Rights -of Way Agency NPBCID No I Conditional Conditional I Gross LWDD No I Conditional Conditional Grass SIRWCD No No i Conditional Grass ITID No No Conditional Grass SFWMD ; Conditional Conditional Conditional Grass I ACME I No Conditional i Conditional i Grass FPL Conditional N/A Conditional Grass SUA Conditional I N/A Conditional Grass 01/17/1996 07:11 561 - 775 -8279 DEPT PUBLIC WORKS VILLAGE OF WELLINGTON Village Council Carmine A. Priore. DDS. Mayor Paul A Adams. Vtce Mayor Mary K. Foster. Council -orhan Thomas NJ Wenbam, Councilman Albert P Paglaa. Councilman ApaY 27, 1999 Resident Dear Reaadeat Tae village of Wellington's Public Wrorkl Depastrnent will be excavating the G17 canal directly behind your peoperep in the near future. 'Ile excavafog and cleaning of the waterways within the village are necessary to help preserve the flow of the vanes The intention of dtis notice is to inform you that all brush, shrubs, trees 8r gaming with— ilia light of %w muat be removed. If you choose to keep arty plants or fencing materials, they should be replanted on your property and not within the right of way. The bomecow er will also seed to remove irrigation in!gkPe from the canal and may reinstall when project id completed. The Village will act be responsible for any damage to personal trees, shrubs fencing or irrigation left in the rights of map. You will receive a second notice appcoximately two weeks before the project begins. The project will consist of c---f re- dredging, re- sloping and the mplacement of sod. Equipment used will isdude an cxcmmr, loader and dumptmck. Eaticnzwd time fvr completion is three m four week&. If you should have any questons or eoaeerna, please do not hesitate to call me at 561- 791 -4403, extension 130. Sincerely, Henry Shaw Manager, Surface Water Management Division }L /CMdl :Jv. VC 14000 Greenbrtar Boule-vard • Wellington. Florida 33414 a (561) 791 -•x000 • Fax (561) 791 -4045 ntip;//'A -W ',Well•'1llsge.com PAGE 05 Village Manager Charles H, L; nn 01/17/1996 07:11 561 - 775 -8279 DEPT PUBLIC WORKS PAGE 06 VILLAGE OF WELLINGTON Village Council Mary K. Foster, Mayor Dr. Carmine A. Pnore, vice Mayor Paul A AOms. Councilman Michael McDonough, Councilman Ibomas Wenham. Councilmad Dear Resident: The Village of V`iellingtou, Public Works Department will be conducting routine tree and brush removal on the canal banks, right -of -ways and maintenance casements in your area_ Any plants, trees or shrubs you wish to keep must be relocated to your property, outside of these areas. Commencement of the work will be in two weeks. Village Manager Charles H. Lynn For your information, this work is intended to help reduce the amount of debris blown into the canals as a result of high winds and severe storms. By reducing debris in the waterways, our staff will be better able to respond to drainage outlet repairs when necessary. If you have any questions or additional information is needed, please contact Henry Shaw at 791 -4003, ext. 130. Thank you. Sincerely, Henry Shaw HS:vk(debris.doc) I 14000 Greenbrlar Boulevard • Wellington. Florida 33414 • (561) 791 -0000 • Fax (561) 798 -5397 PALM BEACH GARDENS POLICE DEPARTMENT Interoffice Memorandum TO: Richard Diamond, Acting City Manager FROM: Dennis J. O'Rourke, Assistant Chief of Police 09o0ti DATE: August 25, 1999 SUBJECT: Crime Analysis On August 24, 1999 you directed me to respond to a concern raised by Councilwoman Furtado surrounding an increase in criminal activity on properties that contain canal right - of -ways. I received a list of approximately 30 roadways in which the residential properties contain such right -of -ways. The properties have been landscaped in a manner which allows for easy access to the canal, with little or no vegetation along the canal path. Utilizing August 1997 - August 1999, 1 analyzed the criminal activity which occurred in these areas. Specifically, if the criminal activity was higher due to the easy access along the canal path, as compared to other areas of the city. I have provided you with a copy of the analysis which demonstrates that no significant increase in criminal activity results in areas allowing for easy access to canal properties, versus other residential areas throughout the city. I am aware of the mindset that if easy access to the backyard areas of a residential neighborhood exists, it becomes easier to target those residences for criminal activity. As stated earlier, our statistical data does not support such a mindset. Additionally, utilizing the Crime Prevention Through Environmental Design (CPTED) model, criminal activity may be prevented by virtue of eliminating certain obstructions such as foliage, that can allow a criminal the ability to be concealed from view. DJO /ps cc: James O. FitzGerald, Chief of Police Palm Beach Gardens Police Department Chief James O. FitzGerald Assistant Chief Dennis O'Rourke Statistics on Streets with Dredged Canals August 97 - August 99 Crime Comparison - Streets with Canal Right of Way to City Wide Totals August 1997 - August 1999 Offenses Streets with Dredged Canals City Wide Burglary 29 707 Auto Burglary 57 1221 Larceny 58 2448 Vandalism 35 702 Totals 179 5078 Percentage 3.50% Crime Comparison - Aug 97 - Aug 99 Streets w/ Canals to City Total 6000 5000 4000 3000 2000 1000 C i Streets w /Canals City Wide Totals Burglary Auto Burglary Larceny Vandalism Crime Stats on Dredged Canals Date Case # UCR 7/22/99 99- 024720 2200 9/26/98 98-031187 2200 3!29!98 98-010407 2200 3116/98 98- 008808 2200 6/26198 98-020821 2200 8/10499 99-020073 2200 31141 98- 006562 2200 121/97 97 -035892 2200 8110198 98.018971 2200 1117/98 98- 001984 2200 3/10/98 98-008129 2200 3/24!98 98-010378 2200 1/19/98 98- 037689 2200 8/26/97 97-028241 2200 1128198 98-003197 2200 1/6/99 99- 000851 2200 518/99 99-016288 2200 1117/98 98- 0OQ088 2200 9123!98 98- 030919 2200 226/98 98.007046 2200 2/16199 99-005903 2200 6!29/98 98-021172 2200 9/1/98 98- 028451 2200 0/15198 98- 033407 2200 8(7/98 98- 025954 2200 96197 97- 027480 2200 1/5!98 98400494 2200 6/23199 99-021917 2200 Nature 21B-BURGLARY/BUSINESS 21B-BURGLARY/BUSINESS 21 B- BURGLARYBUSINESS 21 R- BURGLARYIRESIDENCE 21 R- BURGLARY/RESIDENCE 21R-BURGLARY/RESIDENCE 21 R- BURGLARY/RESIDENCE 21 R- SURGLARY/RESIDENCE 21 R- SURGLARY/MSIDENCE 21R-BURGLARY/RESIDENCE 21 R-BURGLARY/RESIDENCE 21R-BURGLARY/RESIDENCE 21 R- BURGLARY/RESIDENCE 21 R- BURGLARYIRESIDENCE 21 R- BURGLARY/RESIDENCE 21R-BURGLARY/RESIDENCE 21R-BURGLARY/RESIDENCE 21 R- BURGLARY/RESIDENCE 21 R- BURGLARY/RESIOENCE 21R-BURGLARY/RESIDENCE 21 R43URGLARYIRESIDENCE 21R-BURGLARY/RESIDENCE 21 R- BURGLARY/RESIDENCE 21 R43URGLARYIRESIDENCE 21R-BURGLARY/RESIDENCE 21 R- BURGLARY/RES IDENCE 21 R- BURGLARYIRESIDENCE 21R- 13URGLARY/RESIDENCE Address 10060 RIVERSIDE DR 9762 GARDENS EAST OR 10385 IRONWOOD RD 3213 GARDENS EAST DR 3193 MERIDIAN WY N 10145 IRONWOOD RD 4400 GARDENIA OR 3404 GARDENS EAST DR 9880 GARDENS EAST DR 9632 ILEX CR S 3339 GARDENS EAST DR 4096 HICKORY DR 3528 GARDENS EAST DR 4126 HICKORY DR 4395 APPLECREST OR 10021 RIVERSIDE DR 4137 ILEX CR N 10011 RIVERSIDE DR 10055 RIVERSIDE DR 1116 RAINWOOD CR 4125 HICKORY DR 524 HOLLY DR 1010 RAINTREE OR 1147 RAINWOOD CR 9695 GARDENIA DR 3536 GARDENS EAST DR 3187 GARDENS EAST DR 4487 HICKORY DR Wednesday, August 2S, 1999 Page I of 7 Date Case # UCR 8r.097 97 -026205 2200 o115KJ8 98433420 2300 9/4/97 97 -030469 230D 7/14/98 98-023201 230D 2/30198 99-001704 230D 2115/98 98- 040810 2300 319199 99009164 230D 3126/98 98-010017 230D 7/25199 99-025034 230D 222197 98. 001221 230D 2124198 98-007366 230D 223/97 98-000031 2300 2/24199 994)06946 2300 1015197 97- 036254 230D 1/18/99 99. 003339 2300 150199 99-012244 23OD92800 8116197 97-025203 23OF 725198 98- 024208 230E 626199 99- 021779 234F 5424/99 99-017936 23OF 7/19198 96- 023451 23OF 6r2m 99- 022037 234E 6/29/99 99-02?93 230E 528199 99-018499 23OF 10/8198 96- 032699 230E 128/99 99004242 230E 413198 98-011198 230E SUM 98-015119 23OF 8131/97 97-026846 230E 123198 98-038M 230E Nature 0712 36t4ftCENY t ry la ra / �Z�S 65- SHOPUFTER 30- LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 304 ARCEW 304MCENY 30- LARCENY 30- LARCENY 304MCEW 304 ARCENY 304 ARCENY 30- LARCENY 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A-B & E AUTO 21A$ & E AUTO Address 4292 ALTHEA WY 9766 GARDENS EAST DR 584 HOLLY DR 3213 MERIDIAN WY N 10128 MERIOIAN WY 9386 APPLECREST DR 3356 MERIDIAN WY N 10170 RIVERSIDE DR 1016 RAINTREE DR 3259 GARDENS EAST DR 9360 APPLECREST DR 5390 WOODLAND LAKES DR 1023 RAINTREE DR 1024 RAWTREE DR 10358 RIVERSIDE DR 1027 RAINTREE DR 9657 ILEX CR S 4389 GARDENIA DR 3402 GARDENS EAST DR 3632 CYPRESS ST 4328 GARDENIA OR 3349 GARDENS EAST DR 3111 GARDENS EAST OR 3356 MERIDIAN WY N 10258 RIVERSIDE DR 3349 GARDENS EAST DR 1107 RAWWOOD CR RIO VISTA BVIGARDENS EAS 3609 CYPRESS ST W57 FLEX CR S Wednesday, August 2S, 1999 Page 2 of 7 Date Case # UCR Nature Address 2/21/97 97-039495 230E 21A-8 & E AUTO 4232 ALTHEA WY 129/98 98-039182 230F 21A-B & E AUTO 3540 GARDENS EAST DR 1/1198 98-000121 230E 21/rB & E AUTO 9675 ILEX CR N 1/2/98 98 -OW167 230E 21A-8 & E AUTO 4130 ILEX CR S 1/2!98 98-000267 230F 21A-B & E AUTO 4250 EMPRESS ST 7/2/99 99-022611 230F 21XB & E AUTO 9944 GARDENS EAST DR 2113/98 98- 040630 230E 21A-8 & E AUTO 4343 APPLECREST DR 619198 98-018963 230E 21A-B & E AUTO 9644 ILEX CR S 4/5198 98-011430 230E 21A-B & E AUTO 1120 RAINWOOD CR 5(10/98 98-015450 23OF 21A-8 & E AUTO 1118 RAINWOOD CR 284/98 98-041950 230E 21A-B & E AUTO 9706 ILEX CR N 10/9/97 97- 031189 230E 21A-B & E AUTO 3209 GARDENS EAST DR 427/99 99-014604 230E 21A-B & E AUTO 9796 GARDENS EAST DR 2116198 98-005541 23OF 21A-B & E AUTO 4431 ALTHEA WY 102/98 98-032018 230E 21A43 & E AUTO 1100 RAINWOOD CR 72/99 99-022604 230E 21A-B & E AUTO 3209 GARDENS EAST DR 429(98 98-014030 230F 21A-B & E AUTO GARDENIA DRAAKESPUR C 827/98 98- 027706 230F 21A-B & E AUTO 10060 RIVERSIDE DR 112197 97 -033566 230F 21A-B & E AUTO 10180 RIVERSIDE DR 029/97 97- 032965 23OF 21A-B & E AUTO 588 HOLLY DR 0118197 97-031797 230E 21A-B & E AUTO 4146 HICKORY DR 1/30198 98- 003729 230F 21A-B & E AUTO 10258 RNERSIDE DR 0112197 97-031246 230E 21A-B & E AUTO 3148 MERIDIAN WY N 0113/97 97-031173 23OF 21A-B & E AUTO 3193 MERIDIAN WY N 129199 99- 003781 230E 21A-B & E AUTO 3354 MERIDIAN WY S 520/99 99-017496 230F 21A-B & E AUTO 4349 HICKORY DR 8h8197 97-025164 230E 21A-B & E AUTO 10111 IRONWOOD RD 2/12197 97- 038623 230E 21A-B & E AUTO 10180 RIVERSIDE DR 3128198 98-010345 23OF 21A-B & E AUTO 1037 RAINTREE DR 1/5/99 99- 000698 230F 21A-B & E AUTO 5344 WOODLAND LAKES OR Wednesday, August 1S, 1999 Page 3 of 7 Date Case # UCR Nature Address 1/3198 98- 000366 23OF 21A -B & E AUTO 10040 MERIDIAN WY 1123/99 99-002994 230E 21A-B & E AUTO 5380 WOODLAND LAKES DR 3/2/98 98-007256 23OF 21XB & E AUTO 4161 HICKORY DR 8129/97 97 -026793 23OF 21XB & E AUTO 3221 MERIDIAN WY S 2/29/97 97-040463 23OF 21A-B & E AUTO 3220 MERIDIAN WY S 11/2198 98- 035740 23OF 21A-B & E AUTO 9295 APPLECREST DR 6/3198 98-018241 23OF 21ArB & E AUTO 5350 WOODLAND LAKES DR 5/301'98 98-017766 230E 21A-B & E AUTO 5188 WOODLAND LAKES DR 3121/99 99.009838 23OF 21A-B & E AUTO 10415 RIVERSIDE DR 2130197 97- 040588 230E ;Z I A 2qffBURGLARyaws*c-sSAuTD 10258 RIVERSIDE DR 7/17198 98-023140 23OF924M 21-B & E AUTO _ 3197 MERIDIAN WY N 8113/98 98- 026322 230FWW 21" & E AUTO 3311 MERIDIAN WY S 5x28199 99-018494 23OF92400 21A-B & E AUTO 10040 MERIDIAN WY 1/4/98 96400 X41 2306 09-STOLEN TAG 4074 ILEX CR N 9112/98 96- 029734 2306 09-STOLEN TAG 4360 CRESTDALE ST 2/31/98 99- 000458 23OG 09-STOLEN TAG 4361 LINDEN AV 1/11/99 99-001681 23OG 09-STOLEN TAG 10435 IRONWOOD RD 11/3198 98-035674 23OG 09-STOLEN TAG 3356 MERIDIAN WY N 1/1/99 99- 000261 23OG 09-STOLEN TAG 10097 RIVERSIDE DR 6/4198 98-018418 23OG 09-STOLEN TAG 4322 EMPRESS ST 10/3/97 97-030206 2306 09- STOLEN TAG 3528 GARDENS EAST DR 0/25197 97-033169 23OG 09-STOLEN TAG 4349 CRESTDALE ST 913/88 98- 029427 23OG 09- STOLEN TAG 5354 WOODLAND LAKES DR 215199 99-004680 2306 09-STOLEN TAG 614 HOLLY DR 6/1/98 98-031895 2306 09-STOLEN TAG 10435 IRONWOOD RD 7r12/98 98-023702 23OG 09-STOLEN TAG 10435 IRONWOOD RD 2/16198 96-005527 23OG 30 k R rCe�nr eu� 4250 EMPRESS ST 5/10/98 98-015354 23OG 3o2*5z—,- 1.^,., _ °"" ^ "' "�' t 10170 RIVERSIDE DR 2/12M 99-005756 23OG 30- LARCENY 4260 APPLECREST DR 7114199 99- 023968 23OG 30- LARCENY GARDENS EAST APTS Wednesday, August 25, 1999 Page 4 of 7 Date Case # UCR 7117/98 98- 024574 23OG 6/21M 98-020229 23OG 1014/98 98-032264 2306 8/31/97 97 4)26643 23OG 8112197 97- 024612 2306 3120/99 99- 009908 2306 8110197 97-026968 23OG 8130/97 97- 027261 2306 7/17/99 99-024360 2300 8114198 96- 026500 23OG 1/4189 93400555 2306 6112/98 98-019160 23OG 9(1/98 98-028416 23OG 1/15196 98-001702 2306 1114198 96-001742 23OG 4118199 99-013424 2306 6/4/98 98-018283 2306 1113198 98- 035685 2306 4/1198 W010826 2306 9(6198 98-029142 23OG 7/4198 98-021962 230G 614/98 98-018320 2306 6f1198 98-014368 2306 1/19198 98-037877 2306 622/98 98- 020481 23OG 5115199 99-017038 230G9/2900 1/15/97 97-035242 2900 2MM 98-004018 2900 5120198 98-016561 2900 3122!98 984009593 2900 Nature 304 - ARCENY 30- LARCENY 30- LARCENY 304MCENY 3G-LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 304 ARCENY 304ARCENY 30- LARCENY 304MCENY 30- LARCENY 30- LARCENY 30- LARCENY 30- LARCENY 30-LARCEW 30- LARCENY 304.ARCENY 304MCENY 304ARCENW/BICYCLE 304MCENY/BICYCLE 30- LARCENY `io,ja e - (A41. M1sCN 40- VAND/MAL MISCH. 40- VANDMIAL PASCH. 40- VANDOAAL MISCH. Address 10385 IRONWOOD RD 4275 APPLECREST DR 3801 BEGONIA ST 9295 APPLECREST DR 3310 MERIDIAN WY S 3232 MERIDIAN WY N 10358 RIVERSIDE DR 588 HOLLY DR 10258 RIVERSIDE DR 3201 MERIDIAN WY S 3064 MERIDIAN WY S 3239 GARDENS EAST OR 9757 GARDENIA DR 10060 RIVERSIDE OR 558 HOLLY DR 10000 MERIDIAN WY 9936 GARDENS EAST DR GARDENS EAST DR/EAST TA 558 HOLLY DR 3203 MERIDIAN WY N 9940 GARDENS EAST DR 10170 RIVERSIDE DR 10060 RIVERSIDE DR 4359 EMPRESS ST 512 HOLLY DR 3061 MERIDIAN WY N 3104 MERIDIAN WY N 10111 IRONWOOD RD 10435 IRONWOOD RD 10291 IRONWOOD RD .............�.,..,.,�,_ ,....,�..._.<...�,,..�_�_�_ -: -_ - mow,. :.:.... ....... ....,.��,.,osv,�..�.�. Wednesday, August 2S, 1999 Page 5 of 7 Date Case # UCR Nature 1014198 9&032166 29W 40- VAND /MAL MISCH. 6/2/99 99-019030 2900 40- VAND /MAL MISCH. 8113/97 97 -024699 2900 40- VANDMIAI_ MISCH. 1/14197 97- 034947 2900 40- VAND/MAL MISCH. 6/16/99 99-020770 2900 40- VAND /MAL MISCH. 9/9/98 98-029471 2900 40- VANDIMAL MISCH. BW7 97-024266 2900 40- VANDIMAL MISCH. 8/24/98 98- 020640 29W 40- VAND/MAL MISCH. 8113197 97- 024693 29W 40- VAND/IMAL. MISCH. 3!24/99 99-010291 2900 40- VAND/MAI_ MISCH. 12/1/98 98 -039154 2900 40- VANDWL MISCH. 511/98 98-014442 2900 40- VAND /MAL MISCH. 9/1/98 98. 028477 2900 40•VAND/MAL MISCH. 10/7/98 98-032555 2900 40- VAND/MAL MISCH. 4/23/99 99 -014206 2900 40- VAND /MAL MISCH. 1/30197 97 -036840 2900 40- VAND/MAL MISCH. 6110/98 98 -018935 2900 40- VAND/MAL MISCH. 5/23/98 98-016980 2900 40V VAND/MAL MISCH. VEHICLE 1/5199 99- 000707 2900 40V- VAND/MAL. MISCH. VEHICLE 1/5/99 99-000694 2900 40V VAND/MAL MISCH. VEHICLE 4/23/99 99-014238 2900 40V- VAND/MAL. MISCH. VEHICLE 3124/99 99-010192 2900 4W- VAND/MAL MISCH. VEHICLE 9/23198 98- 030924 2900 40V- VANDIMAL MISCH. VEHICLE 4/3/98 W010998 2900 40V VAND/MAL MISCH. VEHICLE 4/23/99 99-014242 2900 40V VAND/MAL. MISCH. VEHICLE O/31/98 98- 035448 2900 40V VAND/MAL MISCH. VEHICLE 5/9198 98-015371 2900 40V VAND /MAL MISCH. VEHICLE 7/23198 98-023993 2900 40V- VAND/MAL MISCH. VEHICLE a18198 98- 033937 2900 40V VAND/MAL MISCH. VEHICLE 3/8/98 98- 007733 2900 4()V- VAND/MAL MISCH. VEHICLE Address 3199 MERIDIAN WY N 4247 EMPRESS ST 9232 APPLECREST DR 4322 APPLECREST DR 509 HOLLY DR 10180 RIVERSIDE DR 4322 APPLECREST DR 3358 MERIDIAN WY N 4260 APPLECREST DR 4247 EMPRESS ST 4413 CRESTDALE ST GARDENS EAST DR/BURNS 3402 GARDENS EAST DR 10435 IRONWOOD RD 4322 EMPRESS ST 10060 RIVERSIDE DR 4086 ILEX CR S 632 HOLLY DR 5344 WOODLAND LAKES DR 5390 WOODLAND LAKES DR 9646 ALTHEA WY 10060 RIVERSIDE DR 3199 MERIDIAN WY N 4125 ILEX CR S 556 HOLLY DR 9646 ALTHEA WY 524 HOLLY DR 9757 GARDENIA DR 10358 RIVERSIDE DR 565 HOLLY DR Wednesday, August 25, 1999 Page 6 of 7 Date Case # UCR Nature Address 7/25/98 98- 024212 2900 40V VAND /MAL MISCH. VEHICLE 3299 GARDENS EAST DR Wednesday, August 25, 1999 Page 7 of 7 MEMO PARKS AND RECREATION TO: Bobbie Herakovich, City Manager FROM: Sue Miller, Director, Parks & Recreation DATE: July 23, 1999 RE: City's 4& Birthday party Staff has met to brainstorm ideas and estimate costs for those ideas in supplying activities to celebrate the City's 40t' Birthday celebration. As previously mentioned, staff is proceeding on the assumption that the party will be held on October 16, 1999, from 6:00 pm —10:00 pm at PGA park. Staff will invite all previous council members (or their living spouse), past city managers, all current and past department heads, and any other official the council deems necessary. We will use the information format similar to the one you had supplied from Royal Palm Beach. Regarding the activities, staff would like to encourage other city departments to get involved, specifically the Police and Fire Departments. Staff envisions these two departments supplying the color guard as well as activities such as canine demonstration, swat team, fire rescue apparatus, jaws of life, etc. These departments can also provide any giveaways they deem appropriate. For the primary entertainment during the evening, staff bas contacted the PBG Concert band who will provide free music during the evening. Additionally, staff proposes that other entertainment be offered throughout the party including games and amusement rides, face painting (by the Spotlite Players), dance demonstration's by our dance instructor's, an old fashioned cake walk (sponsored by the Women's Club), and a plastic ball dunk tank, staffed by the PBGYAA. Staff would also plan to have various other forms of entertainment on site such as bounce house, Titanic slide, pony rides, caricature artists, etc. Staff also plans on asking Tim Colbert to donate his services as DJ/MC for the event. Staff envisions that during the band breaks the Mayor, Council and yourself will be able to call all previous City Council members to the stage to receive a small momento marking the 40'h birthday of the City. There would be numerous booths available for attendees to purchase food, non - alcoholic beverages, cotton candy, sno- cones, popcorn, pretzels, capachino, etc., along with free birthday cake and punch for all who attend the party. A preliminary budget for the event is enclosed. If you have any questions or would like to meet to discuss this proposal, please advise. CC: Richard Diamond, Assistant City Manager 7 -23 -99 Td WdLE:ZO 6662 80 -unr : 'ON Xdd i1 ■ ■ ■ ■ Advertising invitations Council Momentos Name Tags — Tents, tables, chairs and additional staging Generators and sound system Entertainment Dunk Tank Pony Rides Bounce House Titanic Slide Miscellaneous entertainment Cake and Punch Part time staff - Parking attendants Parks staff overtime Estimated Total ESTIMATED COSTS FOR 40TH BIRTHDAY $1,500.00 $ 250.00 $ 500.00 $ 100.00 $ 1,750.00 $1,500.00 $ 300.00 $ 600.00 $ 200.00 $ 800.00 $ 250.00 $ 500.00 $ 300.00 $ 750.00 $ 9,300.00 28 W88Z:ZO 666T 80 'Unr : 'ON XUA : WONA MEMORANDUM TO Richard Diamond, Assistant City Manager pboFROM Kent R. Olson, Finance Director r\ N SUBJECT : In -house Engineering Costs DATE August 19, 1999 Per Bobbie's request, I have reviewed and updated the Engineering budgets from the Fiscal 1998 Budget and the draft 1999 Budget to get a ballpark estimate for fiscal 2000 costs should the City decide to utilize in -house Engineering services. I have increased the City Engineer's salary to $75,000 to reflect current market conditions and provided for a Engineering Inspector and Secretary to be hired in January(anticipating the Engineer would be hired early in the fiscal year and then hire the remaining employees). Based upon these changes, the estimated total cost for an in -house Engineering Department is $248,000 for fiscal 2000. This compares to $226,000 budgeted in fiscal 1998. The 1998 Budget anticipated that there still would be $110,000 for contractual engineering services(no special studies included) to ensure a smooth transition. Having been through such a transition before, I still estimate this will be required in the initial year of the transition, especially since the engineering employees will not be on staff until after October 1 and the Department will not be fully staffed until January or later. Offsetting this expense, we anticipated receiving $85,000 in engineering review fees in the 1998 Budget which currently are passed through to our contractual City Engineer. The draft 1999 Budget anticipated no engineering review fees since it was unclear how quickly the engineering review would be assumed by in -house staff. Given the development coming through with WCi, I would expect in -house staff to take over new projects, thus generating the $85,000 in fees for FY2000 if the City were to switch to in -house services. Please let me know if you need any further information. CITY MANAGER'S OFFICE 1 rate roff ice MEMORANDUM TO: Mayor and City ;Cown it FROM: Bobbie Herakovty Manager SUBJECT: Contractual Engineering Services DATE: July 29, 1999 I. Background The City of Palm Beach Gardens has employed the firm of Lindahl, Browning, Ferrari & Hellstrom, Inc. since May 10, 1979. The current contract with the City provides for services through September of 1999, at a not -to- exceed dollar rate of $130/hr. for the senior Engineer. Other L.B.F. &H. staff are billed at a lesser rate. L.B.F. &H. staff providing service to the City include: Senior Engineer, Assistant City Engineer, Senior Project Manager, Engineer, CADD Technicians, GIS Mappers, Field Representative, Land Surveyor /Survey Crew, Word Processing II. Engineering Responsibilities While the duties and responsibilities assigned to this contractual service have fluctuated over the years, the primary purpose has remained the same; to administer engineering activities and to coordinate with City Staff and City Council for expanding, improving and maintaining the City's infrastructure, providing technical support for quality development within the City and protecting the environmental quality of City resources. To achieve this mission, the obligations of the firm might be best described by categorizing them into 3 main areas: providing technical assistance, providing regulatory assistance and development application review. A. Technical Assistance: Areas of responsibility include providing the technical support necessary for major capital improvement items, providing technical support for infrastructure improvements including: road pavement, bridge, drainage systems and other structural evaluations, repair or replacement; traffic analysis, stop signs, lights, etc., citizen issues and codes and ordinances B. Regulatory Assistance: The City Engineer is responsible for evaluating and recommending necessary actions and standards which affect the City, service delivery to residents and management of natural resources including compliance with federal, state and local mandates. To accomplish this objective, L.B.F. &H. must coordinate with several regulatory agencies to assure City compliance on issues to be addressed by entities such as: BR345 Department of Transportation (D.O.T.) South Florida Water Management District (SFWMD) Treasure Coast Regional Planning Council Northern Palm Beach County Improvement District (NPBCID) Environmental Protection Agency (E.P.A.) DeparUnent of environmental Protection (D.E.P.) Palm Beach County (P.B.C.) Army Corp of Engineers Florida Inland Navigation District (F.I.N.D.) National Pollution Discharge Elimination Study (N.P.D.E.S.) Consortium C. Development Application Review: review and approve plans, specifications, cost estimates, and plats for new developments; inspect construction improvements, oversee subcontracted traffic analyses. III. Services Provided by Engineering For City DepaCuttents A. General Purpose Governmental/Major Projects: Citizen Issues Intergovernmental Coordination Administration, Codes, Ordinances, Land Rights, etc. Master Drainage Plan EPA -NPDES Permit Application Environmental Report Klock Property Merril Canal Water Quality Annexation Stormwater Utility PGA Bridge Rennovation/Flyover Resident Requests For Stop Signs B. Public Works: Bridge Inspections MacArthur Pedestrian Bridge Drainage Canals EDA Grant Projects St. Ignatious Loyola, Gardens Glen Drainage PGA Boulevard Irrigation Prosperity Oaks Drainage Plat 4 Drainage New Sidewalk Drainage Elevations C. Planning and Zoning: Project Review Response, engineering, construction documents, inspections Comprehensive Plan Amendment Response Mapping, Geographical Information System (G.I.S.) Bt-1345 III. Traffic Performance Standards — Forbearance Agreement D. Parks and Recreation: Irrigation pump technical support: Municipal Complex Planning and Design Support Services Irrigation pump technical support: Tennis Center SFWMD Water Use Permit: Municipal Pool Survey for Skateboard Park Golf Course Environmental Requirements — as needed Analysis The chart below graphically depicts the cost history of engineering obligations to the City for the past 3 years. (The 1998 -1999 costs include October 1, 1998 through June 30, 1999) • Capital improvements projects refer to large bid projects such as the Klock Soccer Park and the Tennis Center. • The costs associated with technical and regulatory issues show a continual climb due to federal, state and local mandates such as N.P.D.E.S., and the increase in attention to citizen issues such as increased local roadway, sidewalk and drainage improvements. Klock environmental mitigation is also included in this line. • Project Review refers to the development application process. City of Palm Beach Gardens Engineering Costs 250,000 I i 200,000 150,000 t 100,000 50,000 1996/1997 1997/1998 199811999 ,_— Capital Projects - -_ - Project Review —+— Technical and Regulatory BH345 As the City ages and more fiscal resources are allocated for infrastructure improvements, the technical and regulatory responsibilities and capital project responsibilities lines will increase. As the City approaches a rapid building period, project review costs will increase. However, project review costs are the most susceptible to market conditions and these costs are passed through to the developer. IV. Current Status At the July 29, 1998 2nd public hearing for the FY 98 -99 budget, the Council reversed its previous decision to go to in -house engineering and elected to retain Lindahl, Browning, Ferrari & Hellstrom for the foreseeable future. Negotiations are currently underway to update the contract with L.B.F. &H. to be considered by the City Council prior to September 30,1999. BH:npf BH345 City of Palm Beach Gardens Engineering Fees Total City Schnelle - Project Review Ziei - Project Review MTP Group - Project Review Pinder Troutman - Project Review Plummer - Project Review Applied Technology - Project Review Levi Engineering - Project'Review Lindahl - Project Review Total Project Review Grand Total 189,047.78 207,901.00 266,499.60 15,740.50 2,685.00 Thtu 3,657.50 4,499.50 06/99 1996/1997 1997/1998 1998/1999 0.00 1,360.00 728.13 Lindahl - General staff communications 68,049.75 86,527.50 113,437.00 Lindahl - Environmental Remediation 2,880.00 4,696.25 17,637.50 Lindahl - Capital Projects 118,118.03 111.47725 135,425.10 Delta Petroleum - Drawings for Fueling Island 2,500.00 163,401.27 Municipal Complex Traffic Study 2,700.00 Total City Schnelle - Project Review Ziei - Project Review MTP Group - Project Review Pinder Troutman - Project Review Plummer - Project Review Applied Technology - Project Review Levi Engineering - Project'Review Lindahl - Project Review Total Project Review Grand Total 189,047.78 207,901.00 266,499.60 15,740.50 2,685.00 4,405.00 3,657.50 4,499.50 5,135.00 400.00 12,100.00 8,000.00 0.00 1,360.00 728.13 7,854.07 1,574.81 6,963.61 193.08 0.00 2,600.00 199,168.40 129,990.25 163,401.27 233,784.08 155,002.64 181,669.40 422,831.86 362,903.64 448,169.00 City of Palm Beach Gardens Engineering Department Organization Chart City Manager City Engineer i Project Administrative Engineer Secretary 11 -1 City of Palm Beach Gardens General Fund Budget Fiscal Year 1998/1999 Engineering Department Mission Statement The mission of the Engineering Department is to review proposed developments and ensure they are built according to approved engineering plans and to assist the City Council and City staff with engineering technical support. Goals and Objectives 1. Develop standard operating procedures for the new Engineering Department. 2. Assist in reviewing municipal complex improvements. 3. Assist the Public Works Department in the assessment of City roads and bridges. 4. Complete the transition to an in -house Engineering function. 5. Review and approve plans, specifications and surety estimates for new developments. 11-2 City of Palm Beach Gardens General Fund Engineering Department Performance Measures 1998 1999 Estimate Estimate Intergovernmental Projects 130 145 Infrastructure Projects 150 165 Project Review - Survey 25 27 " Project Review - Engineering 200 220 Project Review - Inspections 110 120 Comprehensive Plan Amendment Response 10 10 Mapping Projects 10 10 11 -3 City of Palm Beach Gardens Authorized Positions Engineering Department Full time 199511996 199611997 1997/1998 199811999 Engineer 0 0 1 1 Project Engineer 0 0 1 1 Engineering Inspector 0 0 1 0 Administrative Secretary 0 0 0 1 Total 0 0 3 3 -.• 11-4 City of Palm Beach Gardens General Fund Engineering Department 1998/1999 Account Title Request Personal Services 01- 1500 - 541.1210 Salaries and wages 01- 1500 - 541.2110 FICA taxes 01 -1500- 541.2210 Retirement contributions 01 -1500- 541.2310 Health and life insurance 01- 1500 - 541.2410 Workers' compensation insuranc Total Personal Services Operating Expenses $130,106 9,953 10,408 15,101 6,381 171,949 01- 1500 - 541.3150 Professional services - other 2,000 01 -1500- 541.3710 Seminar and conference 300 01- 1500 - 541.3810 Training and education 500 01- 1500- 541.4010 Travel 890 01- 1500 - 541.4420 Equipment rental 300 01- 1500- 541.4710 Printing and binding 400 01- 1500- 541.5110 Office supplies 400 01- 1500 - 541.5150 Photo supplies 300 01- 1500- 541.5210 General operating supplies 1,600 01- 1500 - 541.5410 Books and subscriptions 200 01- 1500 - 541.5420 Memberships and dues 400 Total Operating Expenses 7,290 Capital Outlay 01- 1500 - 541.6410 Vehicles 0 Total Capital Outlay 0 Operating Transfer 01- 1500 - 541.9130 Transfer to Fleet Management F 40,824 Total Operating Transfer 40,824 Total Engineering Division 220,063 Z 1(f, 0 r 0 ` (i0ro 11 -5 0 City of Palm Beach Gardens General Fund Budget Fiscal Year 1998/1999 Engineering Department 01- 1500 - 541.1210 Salaries and wages City Engineer 57,200 Project Engineer 39,000 Administrative Secretary 1 28,601 Merit increases 5,305 Total 130,106 01- 1500- 541.2110 FICA taxes Social security taxes 9,953 Total 9,953 01- 1500 - 541.2210 Retirement contributions 401(a) plan contributions 10,408 Total 10,408 01 -1500- 541.2310 Health and life insurance Medical insurance 12,566 Dental insurance 1,698 Life insurance 837 Total 15,101 01- 1500 - 541.2410 Workers' compensation insurance Workers' compensation premium 6,381 Total 6,381 01- 1500 - 541.3170 Professional services. - englneerinq Special engineering 2,000 Total 2,000 11-6 City of Palm Beach Gardens General Fund Budget Fiscal Year 1998/1999 Engineering Department 014500 - 541.3710 Seminar and conference City Engineer - Engineering Conference 300 Total 300 01- 1500 - 541.3810 Training and education Other training classes 500 Total 500 01- 1500 - 541.4010 Travel City Engineer - Engineering Conference - to be determined Transportation 100 Lodging - 3 nights @ $100 300 Meals - 3 days @ $30 90 Other travel 400 Total 890 01- 1500 - 541.4420 Equipment rental Pagers 300 Total 300 01- 1500 - 541.4710, Printing and binding Business Cards 200 Other forms 200 Total 400 01- 1500 - 541.5110, Office supplies Legal pads, folders, notebooks, binders, tape, labels, pens, pencils, paper 400 clips, staples, index tabs, etc. Total 400 11 -7 City of Palm Beach Gardens General Fund Budget Fiscal Year 1998/1999 Engineering Department 01- 1500 - 541.5150 Photo supplies 35 mm 150 Film and processing 150 Total 300 01- 1500 - 541.5210 General operating suranlies Desk accessories 300 Pagers 300 Other supplies 1,000 Total 1,600 01- 1500 - 541.5410 Books and subscriptions Books 200 Total 200 01 -1500- 541.5420 Memberships and dues City Engineer - Engineering memberships 200 Project Engineer - Engineering memberships 200 Total 400 01- 1500 - 541.9139 Transfer to Fleet Fund Fuel and lubricants -1 gas vehicle and 1 CNG vehicle 6,302 Repair and maintenance service 23,664 Administrative expense 1,858 Amortization 9,000 Total 40,824 11-8 AW-490 t M E M O R A N D U M WATTERSON, T1YLAND- &- KLE1T, P.A. To: Honorable Mayor and Members of City Council From: Carole Post, City Attorney Subject: Pass through billing expenses File No: 319.058 Date: August 3, 1999 This memorandum is in response to a request for more information regarding pass - through billing for legal expenses. Development Pass Through City code provides for reimbursement of costs associated with the review of development applications by city engineering and legal staff and /or consultants. See City Code Sec. 118- 40(c). The agreement for legal services with Watterson, Hyland & Kieft, P.A. was executed before this code section was adopted. The agreement contemplated the review of "typical" development applications within the scope of Retainer. We were able to accurately assess these costs based upon past experience and the number of years of billing history we had compiled with the City. After the code change, it was determined that the firm would continue to provide the review of "typical" development applications within the Retainer services (meaning no extra cost to the City or the developer). However, if a project requires an increased level of review or staff assistance, attorney's fees for such extra services are assessed to the developer. The developer is charged the same rate for services that is charged to the City - a rate which is substantially lower than the firm's hourly rates. Billing invoices are forwarded directly to the City along with the firm's regular monthly bill. The City then bills the developer directly. Developer Pass Through FY 97-98 In fiscal year 1997 -1998, the firm assessed a total of $12,266.89 in developer pass through billing. Approximately 20% of the total was assessed to NorthCorp Development. About 10% was assessed to NorthMil Plaza. Another 20% and 18% were assessed to Nature's Hideaway and Golf Digest, respectively. The balance was assessed to PGA National /Ecclestone, Channing Development, Soverel Plaza, Gardens Presbyterian Church, Pulte /Lone Pine, PGA Summers /Hibiscus, and Christ Fellowship Church. Mayor and Members of City Council Page 2 August 3, 1999 Developer Pass Through FY 98 -99 In fiscal year 1998 -1999 (through June 30, 1999) the total pass through billing was $8,204.81. The lion's share of this assessment went to NorthMil Partners (34 %), followed by Golf Digest (19 %) and WCI (11%). The balance was assessed to Channing Development, Pulte/Lone Pine, PGA National Venture Ltd., PGA Summers /Hibiscus, Christ Fellowship Church and Forbes Properties. A second question has been asked about whether litigation expenses are ever "passed through" and if so, a break down of those numbers. Certainly there is no code requirement which allows the City to recoup the cost of being sued. The ability to recoup litigation expenses depends on a variety of issues including the nature of the suit and which party prevailed. Statutory law often governs whether a party is entitled to litigation expenses. Of course, when the parties settle a lawsuit, the payment of fees is entirely left to whatever the parties agree to. Suffice to say that whenever possible, we seek to recoup litigation expenses. In those circumstances where it was appropriate to seek reimbursement, we did just that. A breakdown of litigation expenses was previously provided. If you would like a more detailed breakdown, please let me know. cc: Bobbie Herakovich P: \CPW I STORY\1091 \302. DOC(319.060)