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Agenda Council Agenda 041698
All those wishing to address the City Council need to complete the necessary form (supply located in back of Council Chambers) and submit same to the City Clerk prior to the meeting being called to order. CITY COUNCIL REGULAR MEETING CITY OF PALM BEACH GARDENS APRIL 16, 1998 7:30 P.M. I. PLEDGE OF ALLEGIANCE II. ROLL CALL: Mayor Russo, Vice Mayor Furtado, Councilman Jablin, Councilman Clark Councilman Sabatello III. ANNOUNCEMENTS Monday, April 20, 1998, 5:30 p.m., Art Advisory Board Tuesday, April 21, 1998, 7:00 p.m, Neighborhood Initiative Task Force Tuesday, April 28, 1998, 7:30 p.m., Planning & Zoning Commission IV. CITY MANAGER REPORT V. PRESENTATIONS 1. 1998 State Spring Games, Brahm Dubin, Dubin & Associates. 2. 1997 Audit, Haas, Dias & Company. 3. BallenIsles City Council Beautification Award. VI. AWARDING OF BIDS 1. Purchase of Equipment for Parks Division VII. ITEMS BY MAYOR AND COUNCIL VIII. COMMENTS FROM THE PUBLIC (Please submit request card to Clerk prior to this Item) IX. CONSENT AGENDA 1. Approval of Minutes of 3/19/98 City Council Regular Meeting. 2. Proclaiming April 5 -11, 1998 as "National Records and Information Management Week." 3. Proclaiming April 26 -May 2, 1998 as "Skip a Meal for the World's Children Week." 4. Resolution 31, 1998 - Consideration of Approval Supporting the Passage of "Homeowners' Protection Act ", which will help relieve the premium increase and further stabilize the insurance market. 5. Resolution 36, 1998 - Consideration of Approval Providing for the Appointment of Roxanne as Growth Management Director. X. PUBLIC HEARINGS: XI. RESOLUTIONS: Resolution 32, 1998 - Consideration of Appointment of One Member to the Code Enforcement Board. Resolution 33, 1998 - Consideration of Appointment of Members to the Planning and Zoning Commission. 1 CITY COUNCIL REGULAR MEETING 4/16/98 XI. RESOLUTIONS: (Continued) Resolution 34, 1998 - Consideration of Appointment of One Member to the Beautification and Environmental Committee. Resolution 35, 1998 - Consideration of Appointment of Members to the Parks and Recreation Advisory Board. Resolution 37, 1998 - Consideration of Approval Providing for the Appointment of a Fire Chief. XII. ORDINANCES: Ordinance 7, 1998 - Providing for Amendment of Section 118 -38 of the Code of Ordinances, Entitled "Submission of Application ", by Adding Provisions Regarding the Concurrent Processing of Petitions (Consideration of First Reading). Ordinance 8, 1998 - Providing for an Amendment to Section 46 -33 of the City Code of Ordinances entitled "Appointment and Terms of Office" to Increase the Term of Office of each member of the Parks and Recreation Advisory Board to Three Years; Providing for an Amendment to Section 46 -34 of the Code of Ordinances entitled "Duties" to hold Regular Meetings of the Board every other Month (Consideration of First Reading) Ordinance 9, 1998 - Providing for Amendment of Section 106 -26 of the Code of Ordinances entitled "Definitions" by Amending the Definition of Development "; Providing for Amendment of Section 106 -29 of the Code of Ordinances entitled "Fee Imposed on Developments "; Providing for Repeal of Section 106 -30 entitled "Eligible Projects" (Consideration of First Reading). XIII. ITEMS FOR COUNCIL ACTION 1. Appointing a Council Liaison to the Equestrian Ad Hoc Task Force. 2. Designating a Delegate and an Alternate to the Fire and Police NAMAC Coordinating Council. 3. Designating Alternate to the Municipal League 4. Designating a Council Liaison and an Alternate to the Northlake Boulevard Task Force. 5. City Signs XIV. ITEMS FOR DISCUSSION XV. CITY ATTORNEY REPORT XVI. ADJOURNMENT In accordance with the Americans with Disabilities Act and Florida Statute 286.26, persons with disabilities needing special accommodations to participate in this proceeding should contact James Waldron, Jr., no later than 5 days prior to the proceeding at telephone number (561) 775 -8255 for assistance; if hearing impaired, telephone the Florida Relay Service Numbers (800) 955 -8771 (TDD) or (800) 955 -8700 (VOICE), for assistance. If a person decides to appeal any decision made by the Council, with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 0A Beautification Award -April 16, 1998 THE CITY OF PALM BEACH GARDENS BEAUITFICATION AND ENVIRONMENTAL COMMITTEE HAS SELECTED THE BALLENISLES COUNTRY CLUB FOR THE CITY'S BEAUTIFICATION AWARD. THIS IS THE FIRST AWARD IN 1998 GIVEN TO A RESIDENTIAL COMMUNITY. THE B& E COMMITTEE WAS IMPRESSED WITH THE LARGE RELOCATED TREES USED, THE COLORFUL ARRANGEMENTS OF PLANTS AND THE MAINTENANCE OF ALL THE COMMON OPEN SPACE. THE PGA BOULEVARD, MILITARY TRAIL AND NORTHLAKE BOULEVARD ENTRANCES ARE MAGNIFICENT, AND THE BEAUTIFICATION OF THE ROADWAYS OUTSIDE OF THE COMMUNITY WAS ALSO OUTSTANDING. HERE TO ACCEPT THE BEAUTIFICATION AWARD IS MR. BOB DAVIS, EXECUTIVE DIRECTOR OF THE BALLENISLES COMMUNITY ASSOCIATION. THE CITY COUNCIL IS VERY PROUD TO HAVE THE BEAUTIFUL BALLENISLES COUNTRY CLUB IN THE CITY OF PALM BEACH GARDENS. CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date:—March 27, 1998 Subject/Agenda Item: Purchase of equipment for Parks division Recommendation/Motion: Approve purchase of various parks field equipment by "piggybacking" the Orange County School Board bid in the amount of $36,961.62. Reviewed by: Originating Dept: Costs: S_36,961.62 Council Acton: Total City Attorney Parks and Recreation [ J Approved Finance $ 38.000 [ ] Approved w ooiwMfo,u Current FY ACM [ J Denied Advertised: Human Res. Funding Source: [ ] Continued to: Attachments: Other Date: [ X ] Operating Paper. [ J Other 1. Memo from Parks & Rec Director 2. Contract from Orange [ X ] Not Required County School Board Submitted by: Sue Miller Department Director Affected parties [ ] Notified Budget Acct#:: 01- 2080 - 519.6420 [ ] None Approved by: City Manager [ J Not required PARKS AND RECREATION MEMORANDUM TO: Bobbie Herakovich, City Manager FROM: Susan Miller, Director/Parks and Recreation c5 M DATE: March 27, 1998 RE: Purchase of various pieces of parks field equipment In the 1997/98 fiscal year budget, $38,000 has been allocated in the Parks Division for the purchase of two off road utility vehicles, a ball field machine, a self - propelled field painter and a tractor. Staff would like to piggyback a contract with the School Board of Orange County to purchase from Turner Outdoor Equipment of Delray Beach, Florida, representing the John Deere Company, the following equipment: 1 - John Deere 5200 Tractor @ $15,689.98 $15,689.98 2 - John Deere Utility Vehicles @ $4,466.88 $ 8,933.76 1 - John Deere Fastliner Paint Marking System @ $7,229.88 $ 7,229.88 4 - Ball Field Conditioners @ $1,277.00 $ 5,108.00 Total Cost $36,961.62 Delivery is included in the above costs. The proposed ball field conditioning units will attach to the two new utility vehicles. This will provide a better and more efficient method of taking care of the athletic fields. By utilizing these field conditioning units with the utility vehicles, the utility vehicles will provide more versatility to the department and will, in time, eliminate the ball field machines which have been prone to numerous breakdowns and repairs. Staff recommends that the City "piggyback" the Orange County School Board bid and award a purchase order to Turner Outdoor Equipment of Delray allowing them to provide the parks maintenance equipment. If you have any questions or require further information, I am available at your convenience. cc: Greg Dunham, Assistant City Manager MAR 19 '98 02 :59PM AT &T FAX 9015PF 03/19/96 Tau 16:40 FAX 910 934 6483 GOVT SALES OCT- 24 -19W l 1= 16 OOPS PURCHPS 1 NG FAC SFRV • ZtWIftr 3=Nica • Lne." Maaago"ao • 711,401V N"41 Coiittol • helky savvW1 sw1w a P.2 -- Q002 4V 3S200_;'2 528.5 P.01/Z4 ORANGE COUNTY PUBLIC SCHOOLS FaciliLr Servicau 8601 Ddagic Way Or' --do. Florida 32M (407) 362 -0031 FAX (407) 381 - 4663 October 24, 1997 John Deem Company 4401 Bland Road Raleigh, NC 278203 Dear Ms. Elder, • vwmy 7la"i0f aad caaaare$oo • �[oiaraaaaw aed C" Mli s • Pmrs�ias Contract number 96- 44-09JA for Lawn Equipment has been extended to June 27, 1998 pursuant to the attached Bid Information Sheet. If you have any further questions concerning the contact I can be readied at (407) 317 -3700 ext. 5391. Sincerely, Jan Anderson Contract Administrator w MAR -2!�E-98 WED 03:37 PM RIVERSIDE - COMMUNITY -CNTR 561 775 1002 - PIDIN FORMATION SHEETS BID NAME: ,► LANDSCAPE EQUIPMENT VENDOR: A. A. CASEY 4826 N. orange Blossom Trail Orlando, FL 32810 VENDOR CONTACT: Jim Sargeant PHONE # 407.298 -4063 FAX #: . 407 -645 -8238 PffAULT # PESCRIPTION N/A HOMELITE EQUIPMENT NIA IKOMELITE REPAIR PARTS VENDOR: JOHN DEERE JUMI PRICE 4401 61and Road A. A. CASEY % Raleigh, NC 27609 -6203 VENDOR NTACT: Dan L. Brier % 1 ,- PHONE # 1- 800 - 358 -5010 PRICE FAX #: 918 -850 -2646 / VENDOR ITEM NO - PEFAULT.$ _ pESCRIPTLQN NIA JOHN DEERE EQUIPMENT N/A JOHN DEERE REPAIR PARTS VENDOR: TRAIL SAW 4540 N. Orange Blossom Trail Orlando, FL 32804 VENDOR CONTACT: Chuck Stull PHONE 9 407.293 -1861 FAX M. 407 -295 -4263 L_ 96- 04 -09IB1D NUMBER 6/25196 AWARD DATE 6/28 /96iEFFECTIVE DATE j - 6/27/081 EXPIRATION DA j pF.LlaiEftY -riME MIMIMUM ORDER F VND # VENDOR JUMI PRICE 24322 A. A. CASEY % 25% 24322 A. A. CASEY % 1 0% _ UNIT YNA is ._ VENDOR uM PRICE 63072 John Deere °� 28%6 63072 John Deere °rb 9116197 Page 1 ENDOR ITEM N_ O. UNIT DEFA%T # DESCRIPTION VND_4, VENDOR -Trail M PRICE N/A _ ECHO EiQUIPMENT 28344 Saw p% 25 °J NIA ECHO REPAIR PARTS 28344 Trail Saw % N/A BRIGGS & STRATTON EQUIPMENT 28344 - Trail Saw °lo_ NIA BRIGGS & STRAT'T'ON REPAIR PARTS _28344 Trail Saw % 15% N/A GRAVELY EQUI PMENT .. 28344 Trail Saw % 35% N/A GRAVELY REPAIR PARTS 28344 Trail Saw % 1 20% 9116197 Page 1 ' AR -2" M –„98 WED 03:38 PM RIVERSIDE_COMMUNITY –CNTR 561 775 1002 Submit bids tot School Saard of Orange Csunntt, Florida Facility Parcheeirg section, autldtrtg 1008 65111 MaG(e'Way Orlando, FL 31209 VENDOtt NAME: To ,► INVITATION TO BED P.03 e , 3 MATLU'iGADDRESS: ` titalioKfo8N08Qn :,•„ _ _ .• - -•- - - _ _ -- - — -- _ - QM TAJE, ZIP COD • - Jc..2Z�n�2. ill P NAME: Dip �1 - e�,...Sca.p z �1 ar�cc. TELEPHONE N .'t FAX N09,11. -F-4- IONATUR - f — �1 4 ' 33.3 GENERAL COIYUI'I ores .D• K U -44-e- Aa•t•.� hidden To navrr acceptance of The aid. Wow them instruedioar 99MAD SIDS: All bid shsau and this tone malt be wcukd laid submitted in wafts hours of t1w School DOW of OtM44- Ftnride 161611d" NO* Flidpe. "0 Lyn. • 1:00 p.m.. exdnd4V holidays Won olhawise spedge , • salad tiNclop (M NOT INCLUDE MO$$ TKAN On BID PER 4, MANUFACTURZA S NAM1S AND APPROV= 1:QVIVA ENIAi gr41V2 AP8). Tho face of the atvilepe triter(( ecsnbdrt. In addIdon to the eba,c ldug i, Ute date and time of lit& bld openists, bid acne. bid manses and .+odor Any mwmE.4utcts nana4 trade nmtiv. band >1a*nr& lntorm Lion m4fw . vdalas nwhbeYa idled lit a apeeiHeadon = fat 1tt mwllalt 44 not . stsme asd Mum eddy. All bids ace =Wed to the codkanns speckled It teln. l Kcv4sd W limit cahtpat -iL The bidder moy alter my bread for *idch he : Those winch do not t�errtply with tltde conditions Are svN"t to Medico li an odumiud reprtwaelve, which nuctb or exceeds the spoillesdow for.; 1. t' cu71oN Ole am; l3ia A& conuin a *mecum of a taprt saTnd% -e In my !teats). Note: Smflatimts raiestitata are not secep4ahla U *a pro" . the ague ptovitiad an aitttehod sheet. Bid mud be typed or psutled ill in t. bAood an d produces. indicts on the bid form W vwmlkctnttis v Use of d:asebte bdc t# cat ptMdi[ad. AM eoa*Cdons made by blddrr to Ida nuts and mabar. Bidder Awll .wb3rit wills hia bid. alit, ricachat. attd _9 3 W shall be Whole & desaiptivs Iilet'8MM Xwor Complete 1paclCtations, Reremee to Uwatare i. No H[D1 If not &ubmiding s bid resp"d by txty ipA rills torn nu kb% aicbTtdtted With a pravit+wt bid %'W not evtiety this ptt7oi&ian. The blddai ::1 it'NO Btw aid vmlWn the wen 1n tha apeee previdsd above. Failu a to shall also c:cplsla in ddail flit retwons achy tha ptvpaad egtaoafetsf vM 'q r�spoad witbeUt )ttollifldiats smear be ca>aaa for ccmot.et of the tsidda'a newer mad the >=csdcvtiow end not be considered an alit pttox L$Rvtb. The, frerh Ilia bid etNfing list. Scheel liosad of C7nwFte County. Flotlda res rj--- the ' to ddumi ne :•, 3. BID OPEMNO: 3W be pnblia en (fit dow anal A the t;ma spo dfied an Bids vrlrfclr de Act eoarply the kid tom. It is N Uddres respona'bi!!ty to atp+sre the hiss bid is with &;u aquirsaamts ass =bled to rejection. Aida Wk(nf any tnitim dativercd at the ptopa 6me and to the proper plus of the bid apw&4. aids indltsdion of 6ntent to quetc = att=ic t.cmd will be geeived end wwdt far any rreQn no stet ao delivetek will not bet mrwidsced. Offcn by considered In cimtone camplimca Riib tits rPcdA WQw it 60A an thse talcVwvL foe&tsnilt: machUu: or telephone ate tW acccotebt&, NOTE: Did bid scum. tabalitions w{li be ttwtithed upon rwowst tenth in ondosed. sslf- eddtuud 7. IM'ERPASTATIONSs Arty queStiont sanee>rtiftg WAdslt'oas and su mpal an%- lope. vdfiealiona shalt be di eded to this office. laquiriaa moot Tcwcfi" the be a. FRICES AND TELMS: i•>Tm pste&s shuU be hid and ifleinde alt ptteicirtg. date of bid opemim- std bid munbst. No inluptdnien shag affdid"W hots e_ Wppine citargsa toad delivafy to the dsslip -dall lbovrn he rfm. binding urlm psavidcd In writitng by t}ta Scheer+( Boacd of Ottops COW4, (a) TAXES: Ttu Sehoal Road of OrmAe Cmuity. Florid➢ deer not pry Flad& In tad to requad in fa eampliu m with Ihii ptoarsiaA. Fladda Udse and gaits Tan on ditto ps 4locs orwidble gersettal a. AWARDS- At die beg bdcrtd of the school Dowd of Opp* Courtly. prvpsAy. $era tuec+npth* attmber cm [we of pLuclim order, FbriM� mey regrds-,. the tight is feacmd to ntalr+a award(&) by indhi" (W DISCOUNTS-. Bidden &hall tvQaci tatah discounts in the Bait prices ken gsvq of ltatsrs. to ornarte- of s combination dhereor, to egad Qw avid quoit& McouaU sbali nd be mAsidr -nd In determiaiutt the low= ail WET waive city motor Inelwatil t or kchbigdty in bug rsc&ed. act cost for bid et`11109bo ptagaW When It Is dete..,osted (here it carman to the iowatt mponsive lafdiler. t',e) MISTAKES: Bidders tae expected to amilno die t9vd5cadioi1L Lhen o0w bids uwy not be eyylsstd.af Bidders ate c=60Aed bs mitt as 44%mty sa wdtais. bid pries, w msionrt, and all irumsetiew peammwtt n&iu ptions West their bid has been avduated ce banal astmAli L. wADMAhITY, thtlras BFe dAA gig btdda to fhb bid. Feilare. to do se pro! be d bidder'& risk In case of udswke in V4W%Aan. like twit price wit( gW ern. P. SERVICS AND otherviac shah{ darure any tvi< mdy aavico cord t &plaer mmu th$ Will be prw3dtt j (d) CONDITION AND PACKAroING: It 14 tutdetsrood amid a@iraed that during and smbaatucat to the eonusct. W44cry most tOq W41 on an WI-11e nny ileum okYrnd or Phipped its a result of this bid shalt be s pets. rites[ to whg attest attsnuty *rA urvias Wild,* are pmvid&d cwretd pr0&tdlon mods[ av4sbio err the Besse of INN bid w&m 10, 11AMPLU: Sanplee of leans. what called ter, mtsa bo fWalshrd fna o otherwise noted Canuinep shall be ttlildic for 310MAt or ehitmua expcneo. om. betotts. or Alta bid opu*w time Baal date m syeciffed. aid '. l;ec and all prtcae shall induce ;laniard eamn =cW peckagint. Seek not dctroyed nits. upon vt4wl be t'eb=d at the blddaev &"r. ca non. packets. boir week caMin.r shall be labeled with manta of individual a,tmpu must bs labeled with 6144ses r mr, HlAtafiir m,eg Arm gisatttity ccmUhA PO nwab= and vendor. mine and nusOhw. bid rAmbee tend slam ref durc. (a) PAYMENT. Payment will be wade by oCP9 aaer aw Items haled 31. INVOICIN04 i'hc saCcwflril bidder will b& rsq*p4 to Sinbtyil invoi« to a vendor (lave beast r&Avt& hupedrA arA band to comply with mid refaenett pardwe ordw nam6esa tan all Ie4u#& for vole nt- A awwJ gwditcW1wo. Rcc of t2"a or Wad mad ptopea•iy htwiced. 4d,=wnts madrefartrim valid pwdhase order wwJm". Invoices ikon, t Al 6veier1 mast bew (he parCkwo order flambee. ParnmL fat patttnd mailed direcili tae AieatsnQr, P.O. Born TAI, t?rimnde. Flo idrt 37-n ! shipmasd s shill( cat lee made useless jFye dsad Fidown to fallow ou:e savant bsvoic* t oiA be Tatelved for eedn rutcirass older mmnbc insfAc,tiom mw tMit in del" hL pmeeadctg inoicu for pnytntdk. plyn ind (bt pardai ahtpintatts dolt riot be made WL0 epeelawL T)ha purchsse ordw saunbw mad mppew en ktvalw& bats of lariats. 12. VENDOR Womis isle. hdshr has not crn *Yed to rs►eiaed 1114 wMPt pmeicava. mm dsUvuy Ustr wod emrmpoTideace. t)EL&VWXY: or pa=n other ihros d bang Bale employee working soici r tar VB"Ok � }ws to S. tbilwa Denial dr1iL•eaht h for if spedli�ad &Uvesyt w�mance AWUW or satire this bid And ilia[ bO*c not rvU or ap=d pay s canned bo mAl thew maat*x of dteyn r+agtdad dcdv -r zAa matipt person, compaot. eogmWiom bdlviduat_ or &M otkcr then o bas.& r•+ . .� ._...• , ti ._� ....:a.a net:,...,, %rrntfla a brois for amplarea wetd i% *Arly for VENDOR w+Y fac. waini>ysica, Perccnts.l M. • .. °• mj:R -25 -99 WED 03 :39 PM RIVERSIDE_COMMUNITY_CNTR 561 775 1002 P•04 LANDSCAPE EQUIPMENT Ail; PPAPE -SHEET MANUFACTURER PERCENTAGE OFF MANUFACTURERa UST PRICE GROUP t 1. Echo Equipment 2. Echo Repair Parts GROUP a 3. Briggs a Stratton Equipment - - a. Briggs b Stratton Rapair Parts - _ GROUP 3, -. S. Gravely Equipment b. Gravely Repair Pails 7. Jacobsen Equipment - _ -- 5. Jacobsen Repair Parts GROUP 5 - - 9. $Ohl Equipment 10. Stihi Repair Parts GROUP!! - 11. Tanaka Equipment 12. Tanaka Repair Parts - - GROUP 7` 13. Toro Equipment 14. -torn Repair Pans GROUP 8. -- 15. Yazoo Equipment _, - - 16. Yazoo Repair Parts `� I Jahn Deere Equipment 28� �,v' John Deere Rapair Part, -5$ This is an "ALL OR NONE" Bid per Group. Bidders must bid on both Re st up 8 Group. NOTE: Bidders may elect to bid aitemate manufacturers than requested on the Bid Price Sheet. Orange County Pubik Schools reserves the sole right to determine it an altemaite manufacturer is equivalent 9600MA 1 QAM(9610 ;49 Pnge 2 of 6 BidN*.: 96-0449NIA MA_R_25 -98 WED 03:40 PM RIVERSIDE— JgMM4N ;TY —CNTR 561 775 1002 Amnent 1e4 01!41: 11J12 Imo: vvi;uo Jit vfolotu Uds M*vW*& OWNFR shalt havo the dtht. twhich ca tuwvs to file othcc t o1w OWNIA wry have) to totthw4h .ore thtt bid wi$tout uaWlitjl W. Rather. OWNSIit tray. at 12 :aiari, dadttat Qom monies then owed to VENW& it fifty. err ..tetwiaa r covet from WNDOR the 1up mnowd of luck Ice. conunlssian. �arebj'T" sift of eond4eraion. LNSPTCTION. ACCE?TANCEAND TiTLlrr faepaction and ae<aptmce will be K d=%tiht Lion anicox otheswise provldcd. Title end flak of lose or danpga to all Dam than be the 1wpoan'bi4 of contract soppl1cf unlit accepted H tha ardrrirtg egatcy. unless lop Or dNnate rmgte kom neyltaue by the School 6oafd of Om&s Conner. flotida. 14. LEGAi, REQUIRO ENT: "Applicable provi"ts of all Fodetal. $cafe. county. and Lad tot. hnd 14 ardirmc a, cold and ragwadons 11011 tovent any and all clams and disputes which may else Wwran VaIM11 subw&iz%g it bid response hatta and the School Board of OcsV C MLY. Fladda b�yr and thratfh its affictts, f MP*t4 14W NW O`IWA Icpfesadatives. or wY other peauns natural of otherwise- and lack of Imawledge by any bidder dull nett eopati WA It Casa! hIG detGASO apiqt tha Ito effed thaeof. 13. PATENTS ANN ROYALT193'. ills blMa. WkJwut aseePtlon shat w1unalry std wvn haatlaa the 3chdol Board of OMya County. Florida old ks nrgtleyea fray liahility of my t�alws car kind lttchwW3 cast. wW s'%V02c for or on V=Wd of any eop)Tithlad. P11IM;c41k 41r ustpauttted inyndon process. or article MaMdaettUed OT toed 14 the Per OMWta of the contrrak lncludittt its use ay the 34ml 9aard of OM66 Cannt'Y. FloridN jr the Wddlr uses any dear dcAca at mdsAals covered by letters. patent of eopydo. it Is rltdaoaliy ap ted add wtdustoad wirhoot axcc*n that the bid prices shag btclude all royalties or costa~ odsing fsvm the use of such dcsion dct'Im or materials in aaay way itivolu'ed in the work. Is- ADVERTISINO: In aml raitdr4 a bid biddec a=lum not to tur tlta resales Wcrctioln as apart of any commrsdd adverti+is* 17. AsSICNMENT: Arty I'mchase Ofdcr lwued PursoMt to LN-A Hid invlvdon old the rnanies which sway bocoma due hatanada as not aWIMble otrrQi with !ht prior wilum opprovrl of the School Dowd of Omnio Ca F106d1. 1t;. LtABILi tY: The %4cr etetes to Indsrtetiry tnd rave the Schaaf Hoad Osage Cowdy. Florida. Us o$itw. atolls, and employees bnoNese if any and PH jadpnests, ordcrs. awatrds. cost and t9pc8ee InCuAlAf atlorsneW fees, lard also all daiml on Pecomt of domagm in property. in adb* bos,i of use thtrcof or bodily Wury (including dadh) which nuV be hardtlltr stwaisud by the scilcr, its anployaes. its subcoMactors, of the School Board of arertra County. Flor(dss amploysM or Thad petlons. wising out of or in cowtacdo with this tonttad and which arc datmrtfncd by it coo of can ocnt tmiA- eion to bt legal Hebibty of tits Idler. 19, FACILITTFSt Tito School Soad of Ormso county. Florida T "ervrs the right la irtspcct the biddct't fsta7itias at aAy tuna ttRsit Aticr ttollce. I& EQUAL. EMPLOYM NT OPPO'RTUIglVe 17lte $drool Board of Come Ceanty. Florida. does Itot 440f n;nAs its ad nWaft Of access to or M14nmi or emptaY nellt In its lsros.w;,i and pciiriw on Ule base: of race. c016L rcllp'an. c, sell ttadottal Orion. Ittantd stdat, ha,tdleap of trriy cutter uasatt prohibit by law. The Eguet Oppamt;Wy tu"isor rctponsibia for eumpiteace is W. pwWd Blockcr. mad he Inay be cwtoded it 40111149 - 311s s1. ESCALATION: FacdWoht pcvvWons by the bidder ace not acceptable wiles sptdited- ta. QVANTCri CHANCESi TW 5CROM. MARI) OF ORANCIS c4UM ruavcs the right w purchase my additional quantities of the !rid k=d3) irons tlto succcoN biddct d this bid erica for a period at one f 1) ytor from the date at tht e..-a of the bid, provided Ilse successful bidder is in Wument al 9mc of order. 11 a4dldonal W—k!.a err not occ$Ptebta the bld sheds srtttst be noted "BID IS FOR SP&CIFrltD QUAMtITY ONLY.' Tits School board nrscyes the ditirl to hwtc>w or daaense the Imal 4jOontitlaa necestwy. ?.3. AENEWALJ The School Beard of C!rt P Gatn119. Flarid41 nssetvea tike got to renew Iles conuact or eny podia". thsewt: J(W rip Fr two eddrltlanN COT*v t peA643. upon mutual nwemant let w1 int. P. 05 24. FA1LURF OR P"F'0 L4NCV01VLLVJtAYh If iho suceewf6i bWWf Ad4s to perlbcm to tegttlrsd per lhsa spaaldcrAous. or tes'b le diver 16 Slants) spedfied in Utah gpeddaLLU%j, he strap nvcolNMW Bte Meal now or •rats. Camov. Florida fof a* dsaaa{s to tit. srdd 8olyd caused by ltis fmlrve to pcdenn so staled. ss. (33H As The biddy wwTmix the the product or products ftap0led la the school Board of onv;e County. Florida shall coltfl;m Ut all etspub to the oAndards sat fbnh U the Oeeapadorwl t elbty and Hiwlth Act of 1974. M amended. and the 64014 to ootnply will be conwWm a btgd► of toeared. 26. A3BEATOS 3TATEMYI41: AII tnatwI It tUcd to the sthod t1ac4 of Orvow co". Florida tinder this bid, mtwl ba [Do perms whestos kes lodes, othavilse spcglfied. fllddm, byv>ltua of bldfmn& cstti M by 96nh>g M4 that it itwardad any ponion of lids bid. will sngpiy aoly ttutetW or toalit meet et Is by p►a cwndosb005 &w. No W •rid be veaedesed 27. MATM&L SAFETY DATA SHEET: The Irteeessfbl biddar(s) moat wbeal it I d- i-I..BakY Dd"VW— uts M with Iwdt **AM of aerh thenucal that yea ors aww4vd. For bid atwil wim rwposd. in Maas trey be ragWfad prim to a feaammard41t10R for sww4. Fat = In submit a mw*d9t uofety p>ta dried wW*i 153 t tlphl (411 hoots of such a Mqualt will wAt Yom WA muaxlrUble. This info Miioa Rnc4 ba provided in tairA4tce wWt Fladda'a Risk- To•Wtow Law. 18, PUBLIC hNTITYCRIME A pctson Or aftlllett -ho has bsta Placed on the convicted vutAx list faffoving a convitlian rot p%btie entdy myna may not rnbmit a bid on a tonttad to provide sty foods of 39MUA to a public MAY- JAW not t'ulne a bid on a eantrod whit a rublie anft for the c0110nWOfi at ft* of It pub& bu[Nb4 or public Wyatt. snag Amt R%bmlt bids on leases Of teal prel+eRy to pabUs amity. mo not be Married or pceform w-!!t o0 a vonhsdor. Ippyner. ,atbcaa(tttdor, or consult ft wider o aonirad v th Ivy public etlft wt may not tlw= bnsiftas with arty public tray bt escra0 of the tltttisAold aq' *d !1d`^aad iw 4..:... 717 et7 for CA11CORY TWO pano 034 mosnits lion► the &W of bWlnit placed on ita ted vcndor Ikf. 19. OTHER COVEMMENTAL ACENICIFAL It it Ilse hued of W# SaUcitadon to obhailt bids to faWsih tha ptodad(syetrAw hereki quciRed to the school goaad of O anpe Cour ty. Flurid4 06cr 14001 bgards td lovers meni�l asatcieslimMes may porchoae Dam tlds scdeit> w if perrrottad by the eonhvdar of suppler_ Sad Fro4QA(sYmvias ae to be_ funtlshed In accordlna with the Conlrad resutting Avm this 9OL'ar" ±oa 30- C- OF BID TABUTATION)S: Bid tab;kdonzvrll be e.4ed review by eta a es A locldon wheys bids wt:rt opened aria Fill strn,4a posscd fay 72 Iwars. Felltlra to flan a protest .ri&IM the tuna ptcsrnbed in 5ccilon 130.33(Sl. Florida Swutes. sftal; constitute It mac* of IareeadL-V wider t5wpter 170. Florida SIP11110, 31. WITHDRAWING tilri: 71tE Rta MCIPCIy„ Rs sobw"CA by OLe bialw. Ahad remain in effect tbf a Mriod of sixy (46) days ftm the bid opvonA. The M44cr apv4 riot to willidmw kom mnvd*n dtuiap rtkla IdAY (60) day prAod to rtoviek maple time rot of 4wrlion and wmptKIce by the Schiml Saud. 72. DAMAGED 1TfiM9- 1n life stizAL ear derntr.) is reeelwd and it Is )friar d0cartined Ware Is earcaeled whet thr. ltstn(s) i<'0q*dt:e4. the jjtM(s) must be replaced by rte vandae at cant to the School HOW& ss. MITHOA OF OittICRING, Was shO be ptoce44fd it b UP*R wAllu of art W41ohm purchase order tatued by the School & a'd of Ormbe cennlg. F)odda. 34. 6Ppjt0VHD EovnyALEmm: TRS 3CHOOL BOARD OF ORAV- 19 COUNry FLORIDA RFSMkVES THI EXCLUSIVE Rios ' TO DETmmmg A PIkOvM EQUIVALTNT3. 71 DtFJ►tILT: 1f the Wddw d9fot46r °bar Qte 19ewd eww& s bed so it bond or coo Mad check was has N40-A slide the bid, the Udder "Awe to the Board as Uquideled dMwps tar ahhmrnt tqurt to 5 percntA of the Tudt priaae tktta the 402311ky. car 4M.1rIt1clWM attaortt Is *W' A Iucce sW Mdda t who lick to pay said Ugoldstad dUM9 0 welidA liflom(1S) deags a8as notiticMdeld trod squidolon domagd Ira drat *4 lone slipibmv to b mod business tr4h the peowd tar a pssiod or one (1) Y-Ar arias the bit asae4 data. Ther4oneL the bidder " Wgnad tO be e! - --a an tka t*Id 21at. 1r thla occrht0, rho good may Opt to fabid eontmd at take neat bog lowest M4der. Now Any an$ 4 "da) eondidaos ■Uachtd herdle —htch gory frafn tl.ralt Central cond(doom a1vall (Isvo preesdehcar ' MAa -2s -ss WED 03:41 PM RIVERSIDE- COMMUNITY -CNTR 561 775 LANDSCAPE EQUIPMENT GENERAL SPBCIEICATIO LS 1002 P.06 1. SCQPE v 1.1 THIS SPECIFICATION establishes the minimurn requirements for LANDSCAPE EQUIPMENT listed and described In the body of these speoifioationb, to be used as noted, by the Schools Eoard of Orange County, Florida, 6501 Maa(o Way, Orlando. Florida 32809. 1.2 THE INTENT of this bid Is to establish a contract for a period of twelve (12) months (June 2B, 1998 through June 27, 1997) during which time, the successful bidder shall guarantee firm discounts) for the itern(s) awarded to him as specified In this bid. 2. TECHNICAL SPECIFICATIONS 2.1 Bidders shall bid a discount percentage oil manufacturer's current, published list price. Bidders shall provide, with bid (or within twenty-four (24) after request), three (3) copies of said price lists. 2.2 This discount shall cover the entire Tin* sold under that manufacturees label, 2.3 Manufacturers' price Increases %411 be honored at the anniversary date (June 20, 1897') If this Contract Is extended. (Sae paragraph 3.3 this document.) 3, TERMS AND CONDITIONS 31 METHOD OF AWARD 810 PRICES will be accepted and considered try the following methods: An "A11 or None" Bid per group of items. The Board reserves the right to reject any or all blds or to accept any bid or part thereof, that In its Judgment, will be for the pest interest of the Orange County School Systam. The Soatd also reserves the right to waive all informalities. 3.2 LENGTH OF CQNTRACT Prices shall remain firm for a period of twelve (12) months (June 28, 1998 through June 27, 1997). This stipulation shall be subject to a thirty (30) day written notice of cancellation by either party. 3.3 CONTRACT RENEWAL The Orarfge County School Board reserves the right to renew this contract or any portion tual a reemerd in writi thereof, for u to �� g n9• 3.4 �co �Cr� T he bid price must include all delivery charges to the delivery point: any location. The term "DELIVERY POINT includes the performance by the iupptier or his agora; of taligmting the materials dellvered. palletized cargo will be off - loaded by the County, with the assistance of the supplier. Nonpalletized cargo will be palietized by the supplier. Pallets wilt be provided by the County. Delivery charges, if any. shall be included In your bbd and none shell be noted on your Invoice. No common Lanier /dmage charges will be honored by the Schaal Board of Orange County, Florida. J f� 46040914 / 04r IM 13.04 Pago 4 of 9 Bid Xa.: 96 -" -09NM MA)? -2$- is /3-5 3.i WE ,P 03.: 4.7„ PM R I VERS I DE_COMMUN I TY -CNTR 561 775 1002 LOCAL.gIDDEIS As moat of the matertats are picked up by the School Board of Orange County. bldders must be located In Orange county. Indl*e here the aomptate address where material will be located for pick -up; Sep Atrtac -ed- - — — Delivery, ery,a specified herein, shall be within two (2) calendar days from the data of the receipt of the Purchase Order, MINIMUM ORDER DELIVEREQ hems shat( be ordered as needed. The minimum dollar amount to be ordered at one time shalt be =200.00. 3.a LABELING Each carton, package. box and /or container shall be labeled. Each (abet shalt Identify each carton as follows: A. Name of horn. e. Quantity of gem contained. C. Purrhasa Order Number. D. _Vendor. r9 3.DELIYERY Did price must Include all delivery charges. 3.10 N4TIF;IC, kTt0N_Qfr DE�lVE Orange County School Board Personnel must be notified at least twenty -four (24) hours in advance of delivery. Telephone (407) 352 -0031, extenilon 5301. Hours for delivery are 7.30 A.M. to 3.00 P.M. 3.11 DA%u qED ITEMS in the event an item or items is recelved and R is later determined there is concealed damage when the gem or hems is unpacked. the item or Items must be replaced by the vendor at no cost to the School Board. 3.12 QUANTtTY The estimated dollar amount that will be spent durft this bid period of twelve (12) months is $20,400.00. Please note that these are estimates only and In no way obligates the School Board to purchase these amounts, These estimates are Intended as a guide in submitting your bid. The actual quantities purchased under this bid may be more or may be less- 3.13 QUANTITY CHANGES The School Board reserves the right to increase or decrease the total quantities necessary. 3.14 MRRAN_ The manufacluroes standard warranty shall apply from the date of the acceptance by the School Board, 3.15 RECEIPT OF 814- P.ACKAOE It Is the bidder's rosponsibirity to assure that his bld Is delivered at the proper time and to the proper place of the bid opening. Bids which for any reason are not $o delivered, vAV not be considered. ssaroars i WW9610 :40 Page 5 of 6 Sid No.: % 0"'JNM P.07 TOTAL P.07 CITY OF PALM BEACH GARDENS CITY COUNCIL REGULAR MEETING MARCH 19, 1998 The March 19, 1998, Regular Meeting of the City Council of the City of Palm Beach Gardens, Florida, was called to order at 7:30 p.m. by Mayor Joseph R. Russo in the City Council Chambers of the Municipal Complex located at 10500 North Military Trail, Palm Beach Gardens, Florida, and opened with the Pledge of Allegiance to the Flag. ROLL CALL The following elected officials were found to be in attendance: Mayor Joseph R. Russo, Vice Mayor Lauren W. Furtado, Councilwoman Linda Monroe, Councilman Eric Jablin and Councilman David Clark, who was available by speaker phone. RESOLUTIONS Vice Mayor Furtado made a motion to approve Resolution 25, 1998 - Declaring the Results of the City's General Election held March 10, 1998, to fill the Group 2 and Group 4 Seats. Councilman Jablin seconded the motion which unanimously carried by 5 -0 vote. ADMINISTRATION OF OATHS OF OFFICE Councilwoman Monroe, outgoing City Council member, made remarks regarding accomplishments by the City Council during the past 18 years she had served on the Council and gave each of the other City Council members gifts of appreciation consisting of individualized refrigerator magnets with appropriate poems. The City Council members thanked Councilwoman Monroe for her contribution to the City during her term in office. Judge Walter N. Colbath, Jr. made remarks concerning the City Council's representation of the people, and administered the Oath of Office to Joseph R. Russo and Carl Sabatello to fill Seats 2 and 4 respectively, which terms of office expire March ,2001. ROLL CALL The following elected officials were found to be in attendance: Mayor Joseph R. Russo, Vice Mayor Lauren W. Furtado, Councilman Eric Jablin, Councilman David Clark, who was available by speaker phone, and Councilman Carl Sabatello. REORGANIZATION 1. Councilman Jablin made a motion to appoint Joseph R. Russo as Temporary Chairman to elect Mayor and Vice Mayor. Motion was seconded by Lauren W. Furtado and carried by unanimous 5- 0 vote. CITY COUNCIL REGULAR MEETING 3/19/98 PAGE 2 2. Councilman Jablin made a motion to appoint Joseph R. Russo as Mayor for the coming year. Motion was seconded by Lauren W. Furtado and carried by unanimous 5 -0 vote. Councilman Jablin made a motion to appoint Lauren W. Furtado as Vice Mayor for the coming year. Motion was seconded by Councilman Carl Sabatello and carried by unanimous 5 -0 vote. 3. Vice Mayor Furtado made a motion to appoint Councilmember Eric Jablin as Chairman Pro Tem in absence of both the Mayor and Vice Mayor. Motion was seconded by Councilman David Clark and carried by unanimous 5 -0 vote. 4. Chairman Pro Tem Jablin made a motion to approve Resolution 26, 1998 - Appointment of Mayor and Vice Mayor. Motion was seconded by Vice Mayor Lauren W. Furtado and carried by unanimous 5 -0 vote. 5. It was the consensus of the City Council that Councilman Sabatello replace Councilman Clark as Liaison to the Planning and Zoning Commission; and that Chairman Pro Tem Jablin remain as Liaison to the Art Advisory Committee. Vice Mayor Furtado suggested that the Art Advisory Committee be expanded to include performing arts, to which Mayor Russo responded that research would need to be done regarding the ordinance and then this item revisited. The following Liaisons were appointed: Beautification Committee - Councilman Clark; Code Enforcement - Councilman Sabatello; Economic Advisory Group - Mayor Russo; Education Advisory Board - Chairman Pro Tem Jablin, Loxahatchee Council of Governments - Councilman Clark, Municipal League - Mayor Russo; NAMAC - no appointment; North County Planning Forum - Councilman Clark; Parks and Recreation - Vice Mayor Furtado; Northlake Boulevard Task Force - Vice Mayor Furtado; P.B.C. Metropolitan Planning - Vice Mayor Furtado. COMMENTS BY MAYOR Mayor Russo stated the City was growing in the right direction and made comments regarding the great quality of life in the City. Mayor Russo complimented the two candidates who ran in the recent election for conducting a great campaign. The Mayor detailed future projects and asked the City Council to work harder to bring the City together as one City. CITY COUNCIL REGULAR MEETING 3/19/98 PAGE 3 CITY MANAGER REPORT City Manager Herakovich recommended that Palm Beach Gardens High School be granted permission to hold a flea market on the former church property to raise funds for Project Graduation. Vice Mayor Furtado requested that the high school be given a rain date if necessary, and that a memo be sent to Dwyer High School inviting them to also use the site to hold a flea market for their Project Graduation if they wished. City Manager Herakovich reported that the Juvenile Justice Commission of the Municipal League had requested a City Council representative. Vice Mayor Furtado volunteered to hold that position. City Manager Herakovich reported that leaks in the roof had made necessary closing half the Fire Department, and a firm had been engaged to monitor the asbestos levels. Fire Department personnel would be moved into the Recreation area while repairs were made. It was the consensus of the City Council to go forward with plans for moving into temporary quarters and that the plan be discussed at the next meeting. ITEMS BY MAYOR AND COUNCIL Vice Mayor Furtado reported that PGA Boulevard would be under construction with the proposed flyover for two years, and that widening of the I -95 overpass on Bums Road was scheduled after that. At a meeting being held that evening, the Vice Mayor's request was being presented by the MPO to allow funds to be allocated to widen the I -95 overpass on Burns Road before the flyover construction was started. City Manager Herakovich reported that a presentation on the flyover would be made by DOT at the first City Council meeting in April. Vice Mayor Furtado requested that staff review the Eminent Domain legislation and provide information in the next week's packets, in order to consider an amendment to the Comprehensive Plan to assure that associated densities and intensities in the implementation of the land use element section would insure that density and intensity assignments did not exceed natural or man-made constraints of an area. Vice Mayor Furtado reported that applications were being accepted for ISTEA funds, to which the City Manager responded that staff was already working on the applications. Mayor Russo reported he and another member of the Municipal CITY COUNCIL REGULAR MEETING 3/19/98 COMMENTS FROM PAGE 4 League favored revisiting the issue of school concurrency. Chairman Pro Tem Jablin reported plans to set up a small focus group to work on the issue, with focus on the items each group agreed on rather than their differences. Councilman Clark congratulated new Councilman Sabatello on his election to the City Council. THE PUBLIC Mark Joyce, 834 Windermere Way, stated he was a paramedic for the City and wanted to make the City Council aware of the deplorable living conditions at Fire Station No. 1, and appreciated the plan to move forward with repairs. PRESENTATIONS City Manager Herakovich presented to City Forester Mark Hendrickson the National Arbor Day Foundation award making the City of Palm Beach Gardens a Tree City for the tenth year in a row. The City Manager commended the City Forester and the B & E Committee for their efforts. AWARDING OF BIDS: Summer Bus Transportation Vice Mayor Furtado made a motion to approve the awarding of the RFP for Summer Bus Transportation to Quality Transport Services, Inc., of Ft. Lauderdale, Florida, in the amount of $61,875.00. The motion was seconded by Councilmember Sabatello and unanimously carried by vote of 5 -0. Annual Road Resurfacing After discussion and a presentation from Bob Patty regarding micro surfacing, Vice Mayor Furtado made a motion to approve the awarding of the RFP for the Annual Road Resurfacing Contract by piggybacking the current Orange County contract to award the work to Florida Highway Products, Inc., in the amount of $220,000. The motion was seconded by Chairman Pro Tern Jablin and unanimously carried by vote of 5 -0. COMMENT BY MAYOR Mayor Russo requested that a letter of thanks be sent to NYAA for their cooperation in doing background checks. CONSENT AGENDA Vice Mayor Furtado made a motion to approve the Consent Agenda with corrections made by Councilman Clark. The motion was seconded by Councilman Clark and unanimously carried by vote of CITY COUNCIL REGULAR MEETING 3/19/98 PAGE 5 5 -0. The following items on the Consent Agenda were approved: 1. Approval of 3/5/98 City Council Regular Meeting Minutes. 2. Proclaiming March 27 and 28, 1998 as "Relay for Life Days." 3. Resolution 22, 1998 - Consideration of Approval of a Site Plan for a 40,000 S.F. Office Building Located on Lot 3 within NorthCorp Planned Community District. RESOLUTIONS Resolution 21, 1998 Marty Minor reviewed the petition for site plan approval for construction of a 4 -story office building on 5.31 acres within the Regional Center DRI. Jeff Lis, agent for the petitioner, introduced Harold Smith, Architect; and Ray Hensler, Stiles Corporation, who commented on the project. Architect Harold Smith described the project and detailed the materials. Mayor Russo stated he would not be in favor of the covered parking. Chairman Pro Tem Jablin agreed because of the possibility of establishing a precedent. Mr. Lis requested the opportunity to leave this matter open until the petitioner could meet with Forbes Cohen, and if their objections could be overcome to return to the City Council for consideration. Howard Ostrout, Landscape Architect, explained the landscaping which was proposed to soften the parking structures. Councilman Sabatello stated he would support covered parking if it were more architecturally appealing. Councilman Clark agreed with Councilman Sabatello and stated he could be comfortable with a limited number of covered parking spaces if the architecture was good and the landscaping to soften it was acceptable. Mayor Russo directed the petitioner to meet with Forbes Cohen and come up with something that would work. Councilman Sabatello stated his objection to the metal roof. Vice Mayor Furtado expressed her preference for a roof color in an earth tone. Mayor Russo expressed his belief that green space had been sacrificed for larger parking spaces. Len Telka, Civil Engineer, explained the size of the berm elevation. Councilmember Sabatello requested that the petitioner revisit the pedestrian walkway. Mayor Russo questioned the number of parking spaces requested and whether a waiver could be allowed under the Code. Signage was reviewed. CITY COUNCIL REGULAR MEETING 3/19/98 PAGE 6 Councilman Jablin made a motion to approve Resolution 21, 1998 as amended by deleting under Section 2, number 6, covered parking elevation plans and renumbering all plans thereafter; and in section 3 after the current conditions of approval to add a condition number 3 which would read: prior to the issuance of the first building permit the petitioner shall provide updated plans deleting all references to covered parking; amending current condition 3 to be a new section 4 and amending the a, b, c, and d to read 1, 2, 3, 4; deleting a which referred to a waiver for covered parking and renumbering section 4 to be section 5. Councilman Clark seconded the motion, which carried by vote of 3 -2. Vice Mayor Furtado and Councilman Sabatello voted against the motion. Resolution 23, 1998 Councilman Jablin made a motion to adopt Resolution 23, 1998. appointing George Mastics as an Alternate Member of the Education Advisory Board. Councilman Sabatello seconded the motion, which carried by unanimous 5 -0 vote. Resolution 27, 1998 Growth Management Director Roxanne Manning reviewed the petition for providing for an expression of No Objection to PGA National becoming a controlled Ingress/Egress Community as provided for under said Chapter of the Special Acts of Florida. A memo from City Attorney Carole Wallace was reviewed in detail. Mayor Russo commented that Allen Lavin, President of CAN, 151 Coventry Place, Palm Beach Gardens, did not wish to speak; however had stated that the membership of CAN was strongly in favor of Resolution 27. Joan Altwater, 9180 Cypress Hollow Drive, objected to closing Ryder Cup Boulevard at the gate. Mayor Russo requested an update regarding the church on Northlake Boulevard and the code enforcement issues. Growth Management Director Roxanne Manning responded that the church had submitted a petition to try to come into compliance. Mayor Russo requested that the City Council be updated. Siro DeGasperis, 16 Martinique Cove, requested the City Council's support for Resolution 27, 1998. Dexter D. Gould, 213 Legendary Circle, speaking for Devonshire, CITY COUNCIL REGULAR MEETING 3/19/98 PAGE 7 requested that the City Council support Resolution 27, 1998. Ken Jackson, 4432 Holly Drive, expressed opposition to Resolution 27, 1998. Julie Rossow, 9043 Cypress Hollow Drive, representing Cypress Hollow Homeowners Association, expressed opposition to Resolution 27, 1998. Milton Stern, 24 Cayman, resident of PGA National and Chairman of the Gate Committee, asked the City Council to support Resolution 27, 1998. Vice Mayor Furtado clarified that PGA National residents and not the general public were assessed for road improvements within PGA National; that the turnpike interchange would most likely be at the Beeline Highway; that another north -south road was needed; and expressed her support that this group move forward. Councilman Sabatello stated he was in favor of Resolution 27, 1998. Councilman Clark expressed his opinion that the PGA National Residents should allow Cypress Hollow residents access through the gates, as well as other residents who relied on access to Ryder Cup, and favored Resolution 27, 1998. Chairman Pro Tem Jablin expressed support of Resolution 27, 1998, and his opinion that the POA should allow people currently using Ryder Cup to apply for a permit to enter the gate. Mayor Russo expressed his agreement that access should be granted to those who needed access for their work or other good reason, and expressed support for Resolution 27, 1998. Vice Mayor Furtado recommended that no further funds be spent on this project by the group until the catchment area study was completed in May. Chairman Pro Tem Jablin made a motion to approve Resolution 27, 1998. Councilmember Sabatello seconded the motion, which carried by unanimous 5 -0 vote. CITY COUNCIL REGULAR MEETING 3/19/98 PAGE 8 ITEMS FOR DISCUSSION Vice Mayor Furtado discussed the need for a shooting range in the north county area to be pursued with the MacArthur Foundation, which would be a cooperative effort between area municipalities.. Vice Mayor Furtado recommended that a date for a meeting be set up as soon as possible regarding the North -South Reliever road being placed on the north side of the school, and received assurance from the City Manager that she would arrange a meeting with all three engineers. Vice Mayor Furtado requested that the letter to FDOT previously discussed regarding the City not being advised on certain issues be sent. Vice Mayor Furtado requested that a right turn only be established for the office buildings across the street from the Dunkin' Doughnuts intersection on Military Trail. City Manager Herakovich reported a letter was being sent to DOT. CITY ATTORNEY REPORT 1. Stipulation had been signed by both parties to dismiss both actions in the case of Frenchman's Creek lawsuits regarding the restaurant, with each side to assume their own fees and costs. 2. The City had been challenged regarding their decision not to approve the Northmil Plaza development. 3. Palm Beach County had been contacted regarding school concurrency, and it was learned they had abandoned their efforts to insert language into the Comprehensive Plan regarding school concurrency because of a current moratorium imposed by the legislature. The City Attorney had concluded that no form of concurrency by the County or City was legal at this time. 4. Attorney Carole Wallace would begin attending City Council meetings on a rotating basis. Mayor Russo expressed his opinion that continuity should be observed by having one attorney attend all City Council meetings. It was the consensus of the City Council to discuss this matter at a City Council meeting. The City Attorney agreed to speak with CITY COUNCIL REGULAR MEETING 3/19/98 PAGE 9 the City Manager in order to have this item scheduled for the next workshop meeting if time was available. ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 10:20 p.m. APPROVAL: MAYOR JOSEPH R. RUSSO VICE MAYOR LAUREN FURTADO CHAIRMAN PRO TEM ERIC JABLIN COUNCILMAN DAVID CLARK COUNCILMAN CARL SABATELLO ATTEST: LINDA V. KOSIER, CITY CLERK PROCLAMATION WHEREAS, the management of records and information is critical to every business, organization and government agency in facing the complexities of competition, customer service and globalization; WHEREAS, technologies for storing information are expanding the amounts of information that can be acquired, with increased longevity; WHEREAS, the need to use information to create value and plan strategically is a driving force in today's world; WHEREAS, control of records and information is necessary for reduction of risk and liability as well as for compliance with global standards; and WHEREAS, the citizens of Palm Beach Gardens should recognize the important service provided by records and information professionals. NOW, THEREFORE, I, Joseph R. Russo, Mayor of the City of Palm Beach Gardens, Florida, do hereby proclaim the week of April 5 -11, 1998 as: "NATIONAL RECORDS AND INFORMATION WEEK" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Palm Beach Gardens, Florida, to be affixed this 16th day of April in the Year of Our Lord, Nineteen Hundred and Ninety Eight. Joseph R. Russo, Mayor ATTEST: Linda V. Kosier, City Clerk ac oil. A Coosr C PALM BEACH - TREASURE COAST CHAPTER '''F`'` ARMA INTERNATIONAL, INC. March 17, 1998 City of Palm Beach Gardens 10500 North Military Trail Palm Beach Gardens, FL 33410 Subject: Proclamation in observance of National Records and Information Management Week Dear Honorable Mayor. National Records and Information Management Week, April 5 through 11, 1998, was instituted in 1995 by the Association of Records Managers and Administrators, Inc. (ARMA). In order to focus attention on the importance of good records and information management, your local Palm Beach - Treasure Coast Chapter is requesting your assistance in the execution of the enclosed proclamation. ARMA is a not - for -profit organization whose primary purpose is to provide education in the field of records and information management. This goal is accomplished through local chapters, such as the Palm Beach- Treasure Coast Chapter, which serves an area from Ft. Lauderdale to Ft. Pierce, Florida. The Palm Beach - Treasure Coast Chapter has been in existence for over 12 years providing educational meetings, workshops and seminars to the business community. Enclosed is a sample proclamation and a poster and lapel pin for your use and display. Please forward the completed proclamation in the enclosed self - addressed, attempted envelope for our archives. Your cooperation and support is most appreciated. Please do not hesitate to call upon us if the Palm Beach - Treasure Coast Chapter can be of any assistance to you in the future. Sincerely yours, PALM BEACH - TREASURE COAST CHAPTER of ARMA INTERNATIONAL, INC. J Rosemary Berger, Pres' ent- elect c/o Lake Worth Drainage District 13081 Military Trail Delray Beach, FL 33484 (561) 737 -3835 FAX 495 -9694 E -mail BERGERROSE @alo.com ° 1, Fact Sheet on ARMA International ARMA International (The Association of Records Managers and Administrators) was founded on July 1, 1975. It is a not - for - profit organization incorporated in Kansas and is dedicated to the advancement of Records and Information Management. It is also the leading educational organization in the field. It conducts an educational Annual Conference and publishes a broad spectrum of technical publications for RIM professionals. MISSION STATEMENT The mission of ARMA International is four -fold. 1. Advance the practice of Records and Information Management (RIM) as a discipline and a profession. 2. Organize and promote programs of research, education, training and networking within that profession. 3. Support the enhancement of professionalism of the membership. 4. Promote cooperative endeavors with related professional groups. SIZE ARMA has 10,000 members in 43 countries worldwide. There are 152 local chapters located in the United States, Canada, New Zealand, Japan and Jamaica. The local chapters provide educational programs, networking and leadership opportunities through monthly meetings and special seminars. MEMBERS ARMA members represent all levels of the profession. They come from every type of organization, business and government entity. Among the occupational areas that ARW members represent are: • Records retention • • Integrated office technology • • Administrative services • • Preservation of historical • documents • • Forms, reports, correspondence • management • • Human resources needs • ARMA "7LANA7/ONIt . Records center operations Management information systems Vital records security Information retrieval Files management Facilities management Teaching and research Litigation support The Information Management Professionals Fact Sheet, page 3 COMMITTEES Standing committees are composed of members from a diversity of chapter sizes, locations, organizations and industries. Awards Committee: receives and evaluates awards submissions forARMA's program of honors; presides at the Awards Banquet during the Annual Conference. Canadian Legislative and Regulatory Affairs (CLARA): monitors and advocates statutes, regulations and judicial decisions related to Canadian records and information management. Conference Program Committee: develops the educational program for the Annual Confer- ence, selecting topics and speakers. Education Development Committee: creates educational programs and materials, working in conjunction with committees, chapters and Industry Specific Groups. Industry Specific Groups (ISGs): link members in like industries to share information and resolve RIM issues within their respective industry fields. ARMA members participate in more than 30 ISGs. Information Technology Committee: provides investigative reports and studies of interest to the profession of Records and Information Management or that are needed to assure that ARMA International is well informed about contemporary technology opportunities. International Issues and Growth Committee: provides an ongoing assessment of the current role and assists in developing the future role of ARMA International outside of North America. Strategic Planning Committee: conducts evaluations, recommends strategies, develops plans and programs to direct the Association's efforts to meet the needs of its members, of the industry and of professional growth. Marketing Advisory Committee: recommends, reviews and assists, as requested, in the development of marketing materials and initiatives which promote ARMA International and the RIM profession. Election Management Committee: Oversees the nominating and election process for members of the Board of Directors. Includes representation from each Region. Professional Issues Committee: develops and recommends to the Board of Directors specific strategies and initiatives to improve the professional status of RIM practitioners. Records Make Headlines Every Day NJAIAV Nm*r4 ftcwo and pYbmmim Manop~ WWk WOW 01 1 dobGddMdXDXwwdrNd#MbTAdw kmavHarkeddrA &"9daad7d#AXMW#hbrm d6i During National Records and Information Management Week, ARMA members will present events that demonstrate the benefits of good records and information management. But the importance of record - keeping is not limited to April 5-11,1998. Record management and its implications are all around us every day. Here are examples pulled from national media during the past several months. Guff War Syndrome In searching for the cause of Gulf War Syndrome, the name given to a collection of symptoms claimed by veterans of the Gulf War, the U. S. government is studying all possibilities. Records ranging from the personal log of General Norman H. Schwarzkopf to Central Intelligence Agency intelligence reports are being requested and examined. The question revolves around whether or not the U. S. Army knew of the potential danger of troops being exposed to chemical weapons during the war. The answer may lie in the records. EPA's Quest for Mine Ownership Records Under the Comprehensive Environmental Response, Compensation and Liability Act (otherwise known as Superfund), the Environmental Protection Agency is responsible for ensuring the cleanup of designated hazardous waste sites. EPA can either clean up the sites or compel those parties responsible for the contami- nation to perform or pay for the cleanup. In Idaho's Silver Valley, the EPA is performing a $10 cleanup and is searching for the responsible parties. The EPA has ordered 71 mining companies to produce all com- pany records for the past 117 years. Failure to produce the records can result in fines of up to $27,500 per day. Although this may seem an extreme example, EPA makes similar requests on a daily basis of companies who may have contributed to the contamination of Superfund sites. (continued on reverse) ARMA International 4200 Somerset Drive, Suite 215 - Prairie Village, KS 66208 913- 341 -3808 - 800 - 422 -2762 (U.S. /Canada) - Fax: 913 -341 -3742 E -mail: hq @arma.org - http: / /www.arma.org /hq Suggested Media Release Today's date FOR IMMEDIATE RELEASE Contact: Phone: MAN0114AMIl AUAIFALM ero&vdRecords and ftbrmaeon AfWWWWf W"k sandv Noland .draGeftduGoarms*rdrro*ffA o ,f6n= 6; ;iadoAdrh*t d&7doAxffiw /done a k&1 �©RE aaLxiln", a 0 9Aral Local ARMA Chapter Will Celebrate National Records and Information Management Week To focus attention on the importance of good records and information management, the Chapter of ARMA International will present on at National Records and Information Management Week, April 5 -11, 1998 is now in its fourth year. It was begun in 1995 by ARMA, the Association of Records Managers and Administrators, a professional, not - for -profit organization whose primarly purpose is education in the field of records and information management. ARMA has 150 chap- ters in the U.S., Canada, New Zealand, Japan and Jamaica. During April 5 -11, thousands of ARMA members will present seminars, hold open house events in their own departments or agencies, speak to students at high schools and colleges, hold contests to see which department can throw away the most outdated files, obtain proclamations from government officials, and use other inventive methods to emphasize the benefits of good records management (efficiency, security, risk man- agement and more). Whether or not they have employees who are members of ARMA international, all companies, government agencies and organizations are encouraged to participate in National Records and Information Management Week. A free kit of publicity mate- rials can be requested from ARMA International. Phone 800 - 422 -2762 or 913- 341 -3808. Fax to 913 - 341 -3742. E -mail to hq @arma.org ARMA International 4200 Somerset Drive, Suite 215 - Prairie Village, KS 66208 913 -341 -3808 - 800 - 422 -2762 (U.S. /Canada) - Fax: 913 -341 -3742 E -mail: hq @arma.org - http: / /www.arma.org /hq PROCLAMATION WHEREAS, iodine deficiency disorders are the leading preventable cause of mental retardation in the world today; WHEREAS, Kiwanis clubs around the world have pledged to raise $75 million to assist nations in virtually eliminating IDD by the year 2000; WHEREAS, during the week of April 26 -May 2, more than 600,000 members of Kiwanis clubs and Kiwanis - sponsored youth organizations will skip a meal and donate the cost of that meal to the IDD campaign, and WHEREAS, it only costs 5 cents to protect a child from IDD for a year, so that the cost of one meal can protect from 25, to 50, to 100 or more children. NOW, THEREFORE, I, Joseph R. Russo, Mayor of the City of Palm Beach Gardens, Florida, do hereby proclaim the week of April 26 -May 2, 1998 as: "SKIP A MEAL FOR THE WORLD'S CHILDREN WEEK" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Palm Beach Gardens, Florida, to be affixed this 16th day of April in the Year of Our Lord, Nineteen Hundred and Ninety Eight. Joseph R. Russo, Mayor ATTEST: Linda V. Kosier, City Clerk "k%� -,A ,10- The Florida District of KIWANIS INTERNATIONAL 619 Northlake Boulevard North Palm Beach, FL 33408 April 02, 1998 Honorable Mayor Joseph Russo City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, Florida 33410 Dear Honorable Mayor Russo: ROBERT L. DILLINGHAM Lt. Governor, Div. 2n Office: (561) 881 -5324 Home: (561) 687-0359 Fax: (561) 881 -5325 I am writing to you on behalf of Kiwanis International the world's largest community service organization with over 600,000 affiliated members. In partnership with the United Nations Children's Fund (UNICEF), Kiwanis clubs have pledged to raise $75 million to help nations virtually eliminate Iodine Deficiency (ID) by the year 2000. The campaign is Kiwanis Internat- ional's first Worldwide Service Project. Iodine is needed by the human body to produce the hormones that regulate brain and nervous system development. Lack of iodine during prenatal devel- opment and early infancy can cause severe mental and physical disabilities. Iodine deficiency has been virtually eliminated in industrial countries like the United States by the universal consumption of iodized salt. But in the rest of the world, over 1.5 billion persons live in areas at risk of iodine deficiency. The Kiwanis Worldwide Service Project has already raised more than $25 million, Kiwanis funds are assisting Iodine programs in more than 50 nations. UNICEF estimates that these Kiwanis- funded programs have now saved more than 4 million children from mental retardation. During the week of April 26- May 2, 1998 MORE THAN 600,000 members of Kiwanis clubs and Kiwanis youth sponsored organizations will skip a meal and donate the cost of that meal to the Worldwide Service Project. As Lt. Governor of Division 20 -of the Florida District of Kiwanis I am soliciting your support as Mayor and asking you to endorse and sign the enclosed proclamation which proclaims the week of APril 26- May 2, 1998 as "SKIP A MEAL FOR THE WORLD'S CHILDREN WEEK" in your city. I have enclsoed information on Kiwanis' role in eliminating Iodine Deficiency for your review. If you have any additional questions please feel free to contact my business office at 881 -5324. Thank you for your support and please return the proclamation to the address listed on this letterhead. I anxiously await your response. Sincerely, Ro ert Dillingham, Lt. Governor Division 20, Florida District Arrange for your city 's mayor to issue the following proclamation. Have representatives of all the city 's Kiwanis clubs visit the mayor's office for the signing, or invite the mayor to issue the proclamation at a club meeting attended by interclubs from the other Kiwanis clubs in the city. Send a copy of the proclamation with the Skip A Meal for the:World's Children Week -news release to all newspapers and broadcast stations �I�riw -r.11 „r.. BY THE MAYOR OF TT( 411 A 10��O .�:A4-w 1A C().Albw N Z5"4h ip A; � R al far tllP 0or1,6 's Cpl il�rPn PPII WHEREAS: Iodine deficiency disorders are the leading preventable.cause ofmental retardation in the world today; and Kiwanis clubs around the world have pledged to raise $75 million to assist nations in virtually eliminating IDD by the year 2000; and WHEREAS: During the week of April 26 -May 2, more than 600,000 members of Kiwanis clubs and Kiwanis- sponsored youth organizations will skip a meal and. donate the cost of that meal to the IDD campaign; and WHEREAS: It only costs 5 cents to protect a child from IDD for a year, so that the cost of one meal can protect from 25, to 50, to 100 or more children, now WHEREFORE: I, , Mayor of the City of , do hereby proclaim the week of April 26 -May 2 as "Skip A Meal for the World's Children Week" in this city and encourage all our citizens to support the Kiwanis campaign to save the world's children from mental retardation. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to,be affixed this day of '1998. MAYOR UPDATE Pakistan trip :convinces Kiwanian of IDD problem By Wolfgang Kranz, Lieutenant Governor, Bayern- Sud: ", Division, Germany District The district board appointed me as a member of an international Kiwanis delegation that was sent.to study the activities of.UNICEF in connection with the iodine defi- ciency disorders (IDD) problem in Pakistan. After several stops, Dr. Heimo _Huber, immediate past governor of the Auetria- Dietrict, and I'arrived'in the capital city, Islamabad. We were welcomed by Ramzan Azhar, '`Paki- stani employee of UNICER: At hotel, the delegation members met for the first time and included Lance Incitti, past governor of the New. Jersey District and chairman of the Worldwide Service Project's Spon- sored Programs Committee; Terry Shaffer, Kiwanis International*Sec- retary; Bert Woudstra, past gover- nor of the Netherlands District; and Peter van der Ree, past governor of the Netherlands District. The next morning, a UNICEF bus fetched us, and we started with a meeting at the UNICEF head- quarters. There we learned about the state of the IDD program in Pakistan. In 1993, a UNICEF survey showed that between 60 percent and 80 percent of the people in Pakistan were suffering from IDD, not only the inhabitants of the northern mountainous areas but all Paki- stani, including those living near the ocean. This was the starting point for a countrywide. program us- ing iodized salt to fight IDD. In 1996, nearly 23 percent of the population in Pakistan already consumed iodized salt. But the. prob- lem lies not so much.in the produc- tion of iodized salt.and.the equipment butrather.in the inform- ing of the people about iodine defi- ciency and in being. able to con- 0 vince on- vince them to use iodized salt. UNICEF thus is cooperating with local companies, which provided as- sistance with the creation of a mark; a publicity campaign for iodized salt on radio and television and with the cooperation of known sportsmen, film stars, and physicians; and by controlling the salt manufacturers and the quality of iodized salt. After this informative session, the afternoon was used for a visit to the health department, where we could assure ourselves that the gov- ernment indeed is supporting the IDD program. In the following days, we had the opportunity to get infor- mation about the IDD problem from the people themselves. The next morning, we flew to Saida Sharif. The local district health officer and his assistant coor- dinator, Dr. M. Rafique, told us about the local measures. We then visited Kot Kay, a village in the northern mountain area. After a long trip on often bad roads, we reached Kot Kay. The village's schoolchildren were expecting us. What we saw surpassed our worst expectations. My impression was that 30 percent of the children showed clear evidence of goiter. Dr. Rafique told us that medical analy- ses of the iodine deficiency in this region showed that more than 80 percent of the population suffered. from iodine deficiency troubles. The realization that this would lead to obvious mental deficiencies for a lot of these children and that many A Pakistani boy displays his goiter, which is a symptom of iodine deficiency disorders (IDD). Examples such as this helped to convince Kiwanian Wolfgang Kranz of the gravity of the IDD problem in Pakistan. would later give birth to cretins con- vinced us of the gravity of the IDD problem in Pakistan. , The next day, the trip took us to Peshawar. After a visit to the UNICEF office, we drove to a village lying on the road to the well-known Khyber Pass. Here we found the same situation as in Kot Kay the day before. A large percentage of children showed evidence of goiter. The aims of UNICEF in Paki- stan are the general iodation of salt before the end of 1998 and the eradication of IDD problems before the year 2000. UNICEF knows the country and can take responsibility for the right measures on the spot. However, it needs outside financial support to make success possible. We Kiwanians have the task to convince our fellow members of the -importance of this program and the necessity of their financial support. In some countries it will be neces- sary to supply the equipment needed for the iodation of salt. In others, such as Pakistan, informa- tion and convincing argumentation are necessary. Cooperation with UNICEF, our knowledgeable part- ner in the field,..is all-important to eradicate IDD. Children are priority one! Therefore, let us not discuss any .. longer. Let us take steps for con- , structive assistance. Kiwanis International-- WSPiBoys Choir of Harlem Kiwanis family's WORLDWIDE SEI ICE PROJECT Our mission Our partners Our progress Your support wSPnews Materials/Resou roes WSP Kiwa»ic Kiwanis 14yundation Circle K Key Club Builders Club What is IDD? Page I of Iodine deficiency disorders (IDD) is the world's leading cause of preventable mental retardation. The human body uses iodine for proper physical and mental development. A person needs only a teaspoon of the micronutrient, consumed in small amounts over a lifetime. Without a proper diet of iodine, the human body is susceptible to a number of problems identified as iodine deficiency disorders. These disorders include: Abortion Stillbirth Fetal brain damage-- cretinisill Neonatal goiter Neonatal brain damage Child goiter Loss of energy among children Impaired school performance Retarded physical development Adult goiter with conlplicativns .Loss of enemy among adults L.J Impaired mental function among adults [diminished productivity The solution, however, is simple: Add small amounts of iodine to a person's daily diet. Because salt is consumed almost everywhere on a daily basis, universal salt iodization is considered the most efficient means of virtually eliminating IDD. It is a. solution that has been available to the world KiNvanis International— WSP/Boys Choir of Harlem Pate 2 of 2 for more than seventy years; however, more than 1.5 billion people still are at risk ofIDD. "Goiter (IDD) is the easiest of all known diseases to prevent. It may be excluded from the list of human maladies as soon as society determines to male the effort. "-- T)ctvid Allariim, 10, 1923. Kiwanis International [ionic page Copyright 199; by Khrunis Isle uulimaL Kiwanis International -- Worldwide Service Project Kiwanis family's WORLDWIDE SERVICE PROJECT Page 1 of 5 Our mission Our partners What is IDD? Our progress Your support WSPnews Materials /Resources Home pages Our mission Kiwanis In 1994, Kiwanis International made a promise to Kiwanis Foundation the world's children: Kiwanis and its Kiwanis Circle K family will raise $75 million to virtually eliminate Key Club the world's most prevalent, preventable cause of Builders Club mental retardation, iodine deficiency disorders (IDD). The successful completion of this mission will rank as one of mankind's greatest health- related achievements during the 20th century. More than 1.5 billion children and adults will be saved from disorders that include stillbirths, cretinism, and goiter, as well as diminished academic performance and productivity. Our partners Kiwanis International --Worldwide Service Project Page 2 of 5 (Other related links) United Nations Children's Fund (UNICEF)- -The United Nations Children's Fund shares Kiwanis' global commitment to children and has offered its extensive resources and leadership to assist in this Worldwide Service Project. In addition to promoting Kiwanis' fund- raising cause, UNICEF has the manpower in the fields to help nations develop salt - iodization programs and monitor the use of Kiwanis - raised funds. Learn more about Kiwanis - UNICEF partnership. Related links United States Committee for UNICEF National Committees for UNICEF UNICEFarticles Morton Salt - -One of North America's largest salt producers, the Morton Salt Company led efforts to eliminate IDD in North America by adding iodine to its table salt. Now, Morton is working with Kiwanis to rid the world of IDD. Learn more about Kiwanis -Morton partnership. Related links Kiwanis International-- Worldwide Service Project Page 3 of 5 Morton Teams With Kiwanis and UNICEF to Conquer Major World Health Problem The Saturday Evening Post - -The periodical founded by United States statesman and inventor Benjamin Franklin added its publishing power behind the Worldwide Service Project in 1997. Articles in the Post and its sister publications have educated readers about the need to eliminate IDDworldwide and have encouraged participation in Kiwanis' fund - raising efforts. Learn more about Kiwanis -Post partnership. Related links Medical Mailbox: IDD (Iodine Deficiency Disorder): The 'Forgotten' Disease That Affects 1.5 Billion People t T( '�u�• juwa�h=l'/�iunr•Qr: jr.`7=iiunrlaUnn .R The Joseph P. Kennedy Jr. Foundation - -The Joseph P. Kennedy Jr. Foundation teamed with Kiwanis and UNICEFto fund an iodization project in the People's Republic of China. Kiwanis and the Kennedy Foundation continue to explore other programs that serve their mutual priority: children. Learn more about the Kiwanis-Kennedy partnership. Corel Corporation- -One of the world's leading producers of computer software, the Corel Corporation, in cooperation with the Kiwanis Club of Ottawa, Ontario, has established a not - for - profit trust that will operate a corporation to distribute Corel's "WordPerfect Suite 7 and WordPerfect Suite 8 through Kiwanis clubs. Learn more about the Kiwanis - Corel Kiwanis International -- Worldwide Service Project Page 4 of 5 partnership. Kiwanis Club of Ottawa, Ontario t Ar �6 Corel- Women's Tennis Association Tour - -The Women's Tennis Association and its athletes are promoting Kiwanis' Worldwide Service Project at every stop of their global tour. Learn more about the Kiwanis- WTApartnership. The Boys Choir of Harlem - -The Boys Choir of Harlem, in association with Niven - Coristine Entertainment (NCE), have recorded five holiday- related songs as part of the Kiwanis Christmas recording, A Child's Gift. The cassette tape /compact disc is available to clubs to sale as a fund- raiser that benefits both the Worldwide Service Project, local charity needs, and the Harlem Boys Choir. The choir also is promoting Kiwanis and the Worldwide Service Project at its concerts. Learn more about the Kiwanis -Boys Choir partnership. CYPRESS py� y FlsrldYS Post Theme Psrlc . Est 1936 Cvvress Gardens - -Known as the "world's foremost tropical showplace," Cypress Gardens joined the fight against iodine deficiency disorders in 1997, offering $5 off coupons during IDDAwareness Month, October Kiwanis International -- Worldwide Service Proj... Kiwanis family's WORLDWIDE SERVICE PROJECT Our mission Our partners What is IDD? Your support WSPnews Materials/Resources WSP Our, progress Page 1 of 3 4 As of January 1998, the United Nations Children's Fund (UNICEF) has reported million that the Kiwanis family has saved more children than 4 million children from iodine saved deficiency disorders and mental retardation. Worldwide Service s75m- s65m— s55m_ s45m_ s35m — S25m — Mm — swm_ $ 5m _ Kiwanis $26 As of January 29, 1998, the Kiwanis Kiwanis Foundation family has contributed and pledged Circle K million $26,478,787.65 toward its $75 Key Club cash/p ledges million goal. Builders Club As of February 5, 1998, Kiwanis International has awarded $10,351,364 in 1 fifty grants to -six nations and areas to million support their programs for the virtual in aid elimination of iodine deficiency disorders (IDD). The use of the funds is monitored by UNICEF and its field staffs. - Albania, $125,000 - Angola, $100,000 - Benin, $141,110 - Bhutan, $136,903 - Bolivia, $130,000 - Botswana, $44,290 Kiwanis International -- Worldwide Service Proj... Page 2 of 3 • Brazil, $150,000 • Cambodia, $118,450 • Central African Republic, $206,000 • Central America, Panama, and Belize, $410,144 • Chad, $190,550 • Colombia, $300,000 • Costa Rica, $35,020 • Croatia, $50,470 • Djibouti, $125,454 • Equatorial Guinea, $103,000 • Ghana, $305,000 • Guinea, $620,060 • Guinea - Bissau, $468,146 • Indonesia, $100,000 • Kazakhstan, $290,370 • Kyrgystan, $41,200 • Lao P.D.R., $117,832 • Lesotho, $32,932 • Madagascar, $364,000 • Mali,, $206,000 • Mauritania, $351,230 • Mexico, $164,800 • Mozambique, $2005000 • Myanmar, $200,000 • Namibia, $92,143 • Nepal, $175,000 • Niger, $248,000 • Pakistan, $390,000 • Panama, $205,530 • Paraguay, $231,750 • Peoples Republic of China, $110,000 • Peru, $103,000 • Philippines,, $368,000 • Russia, $257,500 • Senegal, $384,190 • South Africa, $50,000 Kiwanis International -- Worldwide Service Proj... Page 3 of 3 • Sri Lanka, $224,630 • Swaziland, $92,080 • Thailand, $146,775 • Turkey, $150,000 • Turkmenistan, $41,200 • Ukraine, $174,070 • Uzbekistan, $157,590 • Vietnam, $119,000 • West Bank and Gaza, $77,250 • Yemen, $231,750 • Yugoslavia (Federal Republic of), $226,600 • Zaire, $25,000 • Zambia, $144,200 • Zimbabwe, $99,145 Copyright 1998 by Kiwanis International. fact 121.htm at wwwhq.who.or jp Page 1 of 3 Fact Sheet No. 121 May 1996 IODINE DEFICIENCY DISORDERS Iodine deficiency remains the single greatest cause of preventable -brain damage and mental retardation worldwide..WHO estimated in 1990 that 1570 million people, or about 30% of the world's population, were at risk of Iodine Deficiency Disorders (IDD). In 1995, WHO estimated that the number of people with goitre was 750 million. Insufficient intakes of iodine in pregnancy and early childhood result in impaired mental development of young children. Even marginal deficiency may reduce a child's mental development by about 10 %. Forty -three million people were estimated to be affected by some degree of IDD- related brain damage, ranging from frank cretinism, spastic diplegia, milder mental retardation, and impaired educability. The goal for the year 2000 is that at least 90% of edible salt consumed should be adequately iodized, including salt used for animals and salt used in preparation of commonly eaten staple foods such as bread. A number of areas, particularly west and central Africa, will require additional support to achieve the year -2000 goal. A mechanism should be established at all facilities producing iodized salt, and at all points of importation, for the quality of iodization to be effectively and routinely monitored and suitable corrective action to be taken. An assessment of IDD prevalence has now been made in 106 developing countries with a population of over one million people where IDD is recognized to be a public health problem, or would be a public health problem if salt iodization programmes ceased. Despite the magnitude of this global problem, there is a visible growing momentum and measurable success in reducing IDD in many countries. Many industrialized countries introduced large -scale salt iodization prior to 1960. In Latin America, salt iodization started on a large scale in the 1960s and 1970s, but was not sustained in some countries. Many other countries had regulations or laws requiring salt to be iodized, but these were not enforced and there was little consumer demand for iodized salt. The full magnitude of the problem of marginal deficiency was not widely appreciated, and IDD was considered to be solely a problem of goitre, which occurred only in well - defined areas. During the first half of the 1990s, 1500 million additional people started to consume iodized salt. Without such efforts, 750 million of these people would have continued. to be at risk-from IDD. This has been achieved at a cost of about four US cents per beneficiary in external funding assistance. The present situation of salt iodization by region is summarized in the table below. At the end of 1995, 19 out of 83 countries for which information is available were iodizing more than 90% of all salt produced for human consumption. A further 15 countries have more than 75% of all salt iodized. In these 34 countries, and in many of the remaining 49 countries, the infrastructure to produce fact 121.htm at wwwhq.who.or jp Page 2 of 3 iodized salt has already been established and the proportion of salt consumed which is iodized will reach or exceed 90% by the year 2000, provided awareness of the importance of the programme and national and international commitment to it are maintained. As of February 1996, 57% of the population of 83 developing countries, about 2500 million people, were obtaining an adequate iodine intake through the consumption of iodized salt. Because salt iodization has not been targeted, it is not at present possible to estimate the percentage of people at highest risk of IDD who are consuming iodized salt. Through the efforts of national governments, WHO, UNICEF, the International Council for Control of Iodine Deficiency Disorders, and the salt industry, and with the support of bilateral development agencies, financial resources required to achieve universal salt iodization (USI) have been mobilized. An estimated US$ 30 million worth of investment in salt iodization has been made available to countries since 1990 from "external' sources, over and above national investments. Some countries with an IDD public health problem that are unable to fully implement universal salt iodization have been using iodine supplements as a temporary measure. Currently, 38 countries report using iodized oil supplements, up from 21 countries in 1992. No country has yet been identified in which universal salt iodization has been demonstrated to be impossible or less cost - effective than any feasible alternative. Alternative or additional strategies may be required in countries or parts of countries where groups at risk of IDD do not purchase iodized salt distributed through normal commercial channels. These may include the free distribution of iodized salt to vulnerable population groups, particularly women of childbearing age, the use of oral, high -dose, iodized oil capsules or the iodization of drinking- water. Table 1: Consumption of iodized salt, by region Region No. of Countries Population consuming countries with IDD iodized salt in region problem & salt info. Percentage Total (Million Sub - Saharan Africa 39 30 56 270 Middle East and 16 10 64 124 North Africa Asia 22 14 56 1609 Americas 22 19 81 367 CEE -NIS 21 10 24 78 ----------------------------------------------------------------------------------- Developing world 120 .83 57 2448 For further information, please contact Health Communications and Public Relations, WHO, Geneva. Tel. (41 22) 7912543 or Fax. (41 22) 791 4858. All WHO press releases, fact sheets and fetures can be obtaifned on Internet on the WHO home page April 6, 1998 RESOLUTION 31, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, SUPPORTING THE PASSAGE OF "HOMEOWNERS' PROTECTION ACT", WHICH WILL HELP RELIEVE THE PREMIUM INCREASE AND FURTHER STABILIZE THE INSURANCE MARKET; PROVIDING FOR DISTRIBUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in August 1992, Hurricane Andrew viciously hit South Florida and became the costliest catastrophe in the history of the United States, causing $30 billion in property damage, including $16 billion of insured losses; WHEREAS, an estimated 80,000 single - family homes, mobile homes and apartments or condominium units were severely damaged or destroyed, and at least 180,000 people were left homeless; WHEREAS, many residents subsequently lost the private - market insurance coverage they will need to fully protect their homes and personal belongings in the event of another storm; WHEREAS, six years later, many homeowners throughout Florida still do not have access to affordable, private insurance coverage -- despite the many measures enacted by the state since Andrew to help reduce the industry's exposure to bankrupting losses, including creation of the Florida Hurricane Catastrophe Fund; WHEREAS, this continuing lack of competition in the insurance marketplace of certain parts of the state is wreaking economic havoc on many of our communities; and WHEREAS, the insurance industry, under cloak of Andrew, still is pushing for higher and higher premiums. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. The City Council of the City of Palm Beach Gardens supports the swift passage of "Homeowners' Protection Act", which will help relieve the premium increase and further stabilize the insurance market. Section 2. The City Clerk is hereby authorized and directed to distribute this Resolution to Bill Nelson, Florida Department of Insurance, the Palm Beach County Municipal League, Inc., Palm Beach County Municipalities, and the Florida League of Cities. BILL NELSON THE TREASURER OF THE STATE OF FLORIDA March 13, 1998 Dear Interested Mayors, Commissioners & City Managers: Over the course of the past year, many of your constituents have contacted one of our offices either by mail or phone expressing their concerns with the homeowners insurance market in Florida I share those concerns. The Legislature and I have worked closely to successfully rebuild and stabilize the market. However, the availability of coverage remains a problem in some cities and the cost is a concern throughout the state. This lack of competition in the insurance marketplace continues to be a burden on many local economies, affecting the construction, real estate and banking industries. Today, Florida stands at a crossroads. We either finish rebuilding the market, ,giving consumers and communities the relief and protection they need, or allow the industry to maintain its grip on homeowners. The choice is easy. That is why I have submitted a proposal to the Florida Legislature that will help relieve the premium increases and further stabilize the insurance market. The bill has bipartisan sponsorship in the Florida House of Representatives and the Florida Senate. The proposal, The "Homeowners' Protection Act" does the following: Rolls back homeowners' insurance rates by 15 percent; Provides loyal policyholders protection against unfair cancellation; Allows homebuyers who move to take their insurance with them; Assures homeowners full discounts for safeguards like storm shutters; Reduces extra charges policyholders might face from the mega - storm; Requires private insurance companies to write more policies; and Puts rate decisions back in the hands of the Insurance Commissioner; PAGE TWO PROPERTY.LTR Attached is a proposed resolution for your consideration. I encourage you to adopt this resolution at your next meeting, since this bill is already under review by legislative committees. Upon adoption, I would also ask that you send copies of the resolution to the Tallahassee office of each member of your local legislative delegation. If you or your colleagues require additional materials or have any questions, please contact Bryan Gulley at (850) 413 -4930. Also, we would appreciate it if you will inform us of any action you take. I look forward to your joining me in this effort to return competition to the insurance market in Florida and give consumers and communities the rate relief they deserve. Sincerely, BN/PM/bfg April 7, 1998 RESOLUTION 36, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR THE APPOINTMENT OF ROXANNE MANNING AS GROWTH MANAGEMENT DIRECTOR, PURSUANT TO SECTION 6 -1 (c) (5) OF THE CITY CHARTER; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Palm Beach Gardens, Florida, provides in Section 6 -1 (c) (5) that "...the city manager's powers and duties include: to appoint all department heads subject to confirmation by the city council;... "to serve as a department head; and WHEREAS, it has been recommended to the City Council by the City Manager that Roxanne Manning be appointed as the Growth Management Director for the City of Palm Beach Gardens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. The City Council of the City of Palm Beach Gardens hereby confirms the appointment of Roxanne Manning as Growth Management Director for the City of Palm Beach Gardens. Section 2. This resolution shall be effective upon adoption. ATTEST: Linda V. Kosier, CMC, City Clerk VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO Joseph R. Russo, Mayor APPROVE AS TO LEGAL FORM AND SUFFICIENCY City Attorney AYE NAY ABSENT April 6, 1998 RESOLUTION 32, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR THE APPOINTMENT OF ONE (1) MEMBER TO THE CODE ENFORCEMENT BOARD OF THE CITY OF PALM BEACH GARDENS; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 2 -211 of the Palm Beach Gardens Code of Ordinances provides for the appointment of members to the City of Palm Beach Gardens Code Enforcement Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: / AS�ection 1. Pursuant to Section 2 -211 of the Palm Beach Gardens Code of Ordinances, /kf L, -,( ,/ f`.y,4&l J is hereby appointed as a regular member of the Code Enforcement Board to fill the unexpired term of Jay Cannava, which term of office shall expire March 5, 1999. Section 2. This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS DAY OF APRIL 1998. ATTEST: LINDA V. KOSIER, CMC, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO JOSEPH R. RUSSO, MAYOR APPROVED AS TO FORM AND LEGAL SUFFICIENCY CITY ATTORNEY AYE NAY ABSENT CURRENT MEMBERS CODE ENFORCEMENT BOARD (7 Members - 3 Year Terms) MEMBERS TERM EXPIRES DATE APPOINTED N. Lee Jebb, Chair 11/20/98 8/5/93 11811 Ave. of PGA, Bldg. 1 Apt. 1D 33418 Home: 622 -2486 Work: 622 -1721 Raymond J. Ludwig 11/20/98 8/5/93 11077 Nutmeg Drive 33418 Home: 626 -8259 Work: 634 -3455 Paul Sa6atello 1/4/99 1/4/96 1026 Shady Lakes Circle 33410 Home: 622 -5433 Work: 626 -7600 George Richetelli 3/5/99 4/20/95 10605 Avenue of the PGA 33418 reapp. 3/5/96 Home: 627 -8246 Work: 627 -1433 Vacancy 3 /5/99 Lynn Waxman 7/7/2000 2/15/96 4398 Hickory Drive 33418 11/20/97 Reapp. Home: 626 =0286 Work: 659 -2036 Kevin Wagner 7/7/2000 11/20/97 Reg. 1514 15th Court 33410 Home: 691 -6832 Work: 624 -3900 code- enfinem 03/19/98 Jay Cannava 7 Rabbits Run Palm Beach Gardens FL, 33418 To the City Manager; Bobbie Herokowitz, MAR 3 Because of other commitments I find it necessary to resign from the Code Enforcement Board. I thank you for the opportunity to serve our city on this manner. I have enjoyed working with everyone on the Board as well as from the City. Keep up the good work! Sincerely, Jay Cannava CODE ENFORCEMENT BOARD APPLICANTS code4pp.19 3SV98 APPLICATION DATE APPLIED EXPIRATION DATE APPLICANT 4/21/96 4/21/98 Timothy Clair Andersen 11752 Cottonwood Terrace 33410 Home: 627 -2167 Work: 407 - 464 -8607 5/20/96 5/20/98 William E. Wardle 1123 Eleventh Terrace 33418 Home: 625 -8836 Work: 622 -4191 12/14/96 12/14/98 Gerald Craig 11832 Banyan Street 33410 Home: 624 -5008 Work: 586.1611 12/19/96 12/19/98 Zed Allen Albrecht 9780 Dahlia Avenue 33410 Home: 622 -2640 Work: 575 -6210 12/23/96 12/23/98 Pete N iskovich 140414th Lane 33418 Home: 624 -4545 Work: 305- 513 -3200 3/26/98 3/26/2000 Ernest Volonte 383 Kelsey Park Drive 33410 Home: 775 -0917 3/30/98 3/30//2000 Neil Lewis 447 Kelsey Park Drive 33410 Home: 776 -1599 Work: 625 -4488 code4pp.19 3SV98 The City of Palm Beads Gardens has several advisory/autonomous boards cesidents serve on as volunteers. The following is a list of the boards and a very brief synopsis of their responsibilities: Art Advisory Board-Meets as eaoded(minimum once per month)to review planned projects and subautWs of Art to determine compliance with the Arts in Public Ptaces Ordinances. 13mutifscatiwt and Enviroornmtatl Commift - Meeting at 7 :30 PM an the tad Wednesday of each mouth, this board makes recommcmdadons to the City Council tegardinB the beautification of City property and the status of the envumament duw4gbout the City. Code Enforcmaent Board - Meeting at 7:00 p.m. as Mondays. when deemed necessary, this Tosiyudicial board issues findings of fact and cooclumm of law to brim cent un violations to the City's Code in oo upUance. Education Advisory Board - Meeting at 7:00 p.m.. once a month (specific day not yet determined). This board makes to the City Council concening the needs and recommended sups to be taken to impvtre relationships and performsoce of iota! schools. Mait System Board - Meeting at 7:30 p.m. on the 1st Tuesday of each month. This booed. mWw to the C mocil regas g the Merit Sy sum Rules and Regina man govet: g nos -union -- wloyses of the City. Pb ustdw g A Zoning Camminion- Meeting nguWy at 7:30 p.m. an the tad and 49h Tuesday of each mooch. Mkis I - - * is weed with the jvei - 1,e0, naa of mskmg formw UNIM, . ans to the Cup Council on miaow perh iti et to load usage,, and is re spomibits for ooasideciog aQ site and appearance plans for aaw project within the City. Reavedon Advisory Dowd- Meeting at 7:30 p.m. an the 1st Tuesday of each man& This bond makes to the Council concerning the development. opaamion. maintenance. f nencing, etc., of recreations! ataeaidealProvams. Zoning Board of Appeab- Meeting at 7:30 p.m. on the tad Wednesday of each mouth. wbea petitioned. This a -tr momam board hears and decides appeals for variances to certain sectiow of the City's Code. If you are willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Cleric's Office. 10500 N. M. Unary Trail, N1— Beach Gaedea. Fl 33410. APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) CITY OF PALM BEACH GARDENS. FLORIDA Date of Application: Board(s) Applied For. _ yy /Ifi�PL�C/ j�otl �P�° �GC� ]� A2r44e 0� N2n2d - Address: ZA o o :< Phone Numbers: Ham= Business: b -"%7fb ; Z 7 -L /�- 7 How I have you been a r�esidteat of Basch Gardens? PWm Beach County' � yam` -' C'•�- l /r�w.� �h�'���� ��.�a.er. ��e ����� .� Empbyer. Phsitioa Bur. hung' -� ! C � Suri marine qualifications arad eqwrience acquired that yea fed woWd be 6e4" to the Bawd(s) for sriticls you are aporng(rb s swbt =*mk employment aqv)esm a9d pwocips0i.pq in so via 1 The City of Palm Beach Gardens has several advisor}+l autonomous boards on which residents serve as volun- teers. The following is a list of the boards and a very brief synopsis of their responsibilities: • Art Advisory Board: Meets as needed (minimum once per month) to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinance. • Beautification and Environmental Committee: Meet- ing at 7:30 PM on the 2nd Wednesday of each month, this board makes recommendations to the City Council re- garding the beautification of City property and the status of the environment throughout the City. • Code Enforcement Board: Meeting at 7:00 p.m. on Mondays, when deemed nary, this quasi-judicial board issues findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. • Merit System Board: Meeting at 7 :30 p.m. on the 1st Tuesday of each month. This board makes recommenda- tions to the Council regarding the Merit System Rules and Regulations governing nonunion employees of the City. Advisory Board Application Planning & Zoning Commission: Meeting m8ilady at -i:3u p4a. on the 2nd and 4th Tuesdays of each month. This board is vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible for consider- ing all site and appearance plans for new projects within the City. • Recreation Advisory Board: Meeting at 730 p= on the 1st Tuesday of each month. This board makes recommendations to the Council concerning the development, operation, maintenance, financing, etc., of recreational amenities/programs. • Zoning Board of Appeals: Meeting at 730 pm. on the 2nd Wednesday of each month, when petitioned This autonomous board hears and decides appeals for vai- ances to certain sections of the City's Code. If you arc willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Ckrk's Office, 10500 N. Military Trail, Palm Beach Gardens, FL 33410. APPLICATION FOR POSITIONS ON ADVISORY BOARD City of Palm Beach Gardens, Florida Date of Application• May 20, 19 9 6 Board(s) Applied For 1. Planning & Zoning Commission; 2. Code Enforcement Board Address: 1123 Eleventh Terrace, P.B.G., FL 33418 Phone Number. Home: ( 4 01 ) 6 2 5 - 9 9 3 6 Business: (4 Q 7 ) 622-4191 How long have you been a resident of Palm Beach Gardens? *5 years Palm Beach County? 10 y e a r s Employer. The Elder Law Firm, P.A. Position: Attorney How Long? 1 y r . Summarize qualifications and experience acquired that you feel would be helpful to the Board(s) for which you are applying. (This might include education, employment experience and participation in service organizations or clubs): I have a H.S. in Gpvernment and a 1.0_ in law. I addition. I worked for a local large -scale builder /developer for over six years. I am an active member of several professional and civic organizations. Personal References. (optional) Bob Patty -PBG Public Works, Di rector Signature �� r Date _May 20, 1996 ;t1i l�ictrn- �. tt�c�.r�l� PLEASE PRINT IN BLACK INK City of Palm Beach Gardens Date: /.I • Application for for Positions on Advisory Board(s) C Board(s) applied for 'ode Name: (.'eeA 1W Cr--4 Phone: H: Z.7 V.fug jr BAn� Y S� �,4 /,k /{i�,� �', W. Address: //Y3-9 r_ F/ .?.T Div How long have you been a resident of Palm Beach Gardens? .2 Y~.r Palm Beach County? Employer. 61-Al a tl /ate i//u• -�� Position: /emu /tee L� � ter— How lang? Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in service organization or clubs): Signature: %�.✓ �_. I feel that my experience as a Lake Worth Police Officer could be helpful to the Code Enforcement Board here in Palm Beach Gardens. Part of my duties are to enforce city ordinances and now that I am a property owner in P.B. Gardens I would lice to assist the Code Enforcement Board in my own community. PLEASE PRINT IN BLACK INK City of Palm Beach Gardens Date: kz-1I -U Application. for Positions on Advisory Board(s) Board(s) applied for i�,A aV3 Name: -7_66 - �3C��C..EE Pal one: H:7�t • (�zZ - ZED c: W: Address: 9-7 82) IDAtkLt +A &� cZ V54cc r How long have you been a resident of Palm Beach Gardens? f1�Ikerc Palm Beach County�NIVZ'.1+i Employer: V1 Li-sk Uz _ �kt 51A Position: L_t, 6 d R�' c (�f,` How long? _ R- y F-S - Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in sem"anizaption or clubs): i n ur S g at e. ----------------------------------------- Following are the City of Palm Beach Gardens advisory boards and committees open to residents to serve as volunteers: e Art Advisory Committee: Meets as needed (minimum once a month) to review planned projects and submittals of art to determine compliance with the Arts in Public Places Ordinance. - Beautification & Environmental Committee: Meets at 7:30 p.m. on the 2nd Wednesday of each month. Makes recommendations to the City Council regarding the beau- tification of City property and the status of the environment throughout the City. e Code Enforcement Board: Meets at 7 p.m. on Mondays, when deemed necessary. This quasi - judicial board issues findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. - Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednesday of each month. Makes recommendations to the City Council concerning the needs and recom- mended steps to be taken to improve relationships and performance of focal schools. Planning & Zoning Board: Meets regularly at 7:30 p.m. on the 2nd and 4th Tuesdays of each month. Vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible for considering all site and appearance plans for new projects within the City. e Recreation Advisory Board: Meets at 7:30 p.m. on the 1st Tuesday of each month. Makes recommendations to the Council concerning development, operation, maintenance, financing, etc., of recreational amenities /programs. If you are willing to serve as a regular or alternate member of one or more of these boards, complete the above application and forward it to the City Clerk's Office, 10500 N. Military Trail, PBG, Fl. 33410. City Hall City of Palm Beach Gardens BULK RATE 10500 N. Military Trail U.S. Postage Paid Palm Beach Gardens, Florida 33410 West Palm Bch., FL PRINTED ON RECYCLED PAPER Permit #322 25 ECRLOT **CO22 RESIDENT 9780 QAH.LIA AVE WEST PALM $EACFIi FL 33410 -5653 City Council Joseph Russo, Mayor ................. 624 -0284 Lauren Furtado, Vice Mayor ..... 622 -3924 Linda Monroe, Councilwoman. 622 -8339 Eric Jablin, Councilman ............. 627 -4947 David Clark, Councilman .......... 624 -4596 City Offices City Hall ....... ............................... 775 -8250 City Clerk ........ ............................ 775 -8252 Planning & Zoning ..................... 775 -8295 Building. Department .... 775 -8284 Finance Department .................. 775 -8201 Human Resource. Department.. 775 -8200 Public Works ... ........:................ 775 -8274 Police & Fire Emergency ....................911 Police (Non - Emergency) ........... 622 -2111 Fire (Non - Emergency) � ........... 775 -8260 Bums Community'�eater ......... 775 -8270 Riverside Community Center .... 775 -8206 Municipal Pool ........................... 775 -8272 Tennis Shop ......... ....................... 775 -8277 PBG Golf Course ........................ 775 -2556 City Line is a quarterty newsletter published by the city of Palm Beach Gardens to keep citizens informed about events and issues affecting local government and the community. Written comments or suggestions concerning items fea- tured are accepted by the City Manager's office. 4 Palm Beach Gardens CITY LINE I Winter 1997 . EDUCATION: ZED Al .1 XN ALBRECHT 9780 Dahlia Avenue Palm Beach Gardens, FL 33410 (561)622 -2640 y L. Barry University Bachelor of Liberal Studies _ Graduated- December 1995 Indian River Community College Associate in Science, Criminal Justice Technology, May 9, 1993. The Police Law Institute Ongoing computer based legal training, 1990 - Present. (Monthly reference and review summarizing new law for employed active police officers) Indian River Police Academy, Florida State Certification Law Enforcement Basic Recruit, March 27, 1987. Basic Corrections Recruit Class #49, December 22, 1988. Numerous training courses and seminars on Criminal and Civil Law. Over 2000 hours of logged training. WORK EXPERIENCE: 1988 - Present, Road Patrol Officer Village of Tequesta Police Department Tequesta, Florida 33469 1988, Corrections Officer Martin County Sheriffs Office Stuart, Florida 34994 1987 - 1988, Armed Security Guard Elite Protection Services, Inc. Palm City, Florida 33490 AWARDS AND HONORS: Tequesta Police Department Officer of the Year, 1994 Letter of Commendation, 1993 Certificate of Award — Winning Team Member, Firearms Competition, 1989 Rood - Williams Post No. 271 Annual Law and Order Program Outstanding Officer Award, 1994 Palm Beach County Bar Association Certificate of Appreciation for Law Enforcement Excellence, 1994 J upiter-Tequesta-J uno Beach Chamber of Commerce Officer Recognition, 1994 Stuart Police Officers' Association Scholarship Award, 1986 ACTIVYMS: Fraternal Order of Police Member since 1999 Juvenile Alternative Services Program Volunteer Crime Watch Program Volunteery Palm Beach Gardens Moose Lodge:; 2010 Palm Beach Gardens PERSONAL INFOR�NIATION: Date of Birth: February 22, 1968 Martial Status: Married Health: Excellent Hobbies: Motorcycles, Racquetball, sports Travels: Costa Rica REFERENCES AND DOCUMENTATION will be furnished upon request. Pete Miskovich 1404 14th Lane Palm Beach Gardens. Florida 33418 (407) 624 -4545 EXPERANCE: Office of the Attorney General 1994 to Present Organized Fraud Division Miami, Florida Senior Criminal fnvestigator (On special detachment Federal Bureau of Investigation) Responsibilities: Conducting long term reactive /proactive criminal investigations in health care fraud/public corruption & organized crime. Specific duties entail intelligence gathering for cover undercover operations, electronic monitoring of telephone communications, pen registrars and wire interception. Conduct investigations on health care providers, financial institutes, and bonding companies falsifying governmental procedures for financial rumination Special training in surety bond investigations dealing in governmental contracts and bidding procedures. 1994 to 1996 Office of The Inspector General Federal Ememencv Management A`encv Washinuton. D.C. Special Agent (On special detachment United States Attorney's Office. Southern District of Florida, Organized Crime /Public Corruption Division) & the Florida Department of Law Enforcement/ Public Corruption Unit. Responsibilities: Assisted and Coordinating criminal investigations dealing in organized fraud, public corruption, & racketeerin,z. Conducted criminal investigations into various municipalities that received Federal funds through false pretenses or with fraudulent documentation. Conducted electronic surveillance of public officials and/or their agents suspected of Participating in criminal activity. Testified in State & Federal proceedings, and presented evidence for prosecution to State & Federal Grand Juries. ( 1982-1986 City of Miami Police Department Miami, Florida Police Officer Responsibilities: Assist in the enforcement of State & Federal laws as they relate to my judicial authority. Participated in undercover operation relating to narcotic related activities. EDUCATION: Associated in Arts / Liberal Studies Miami -Dade Community College Bachelor of Arts / Criminal Justice St. Thomas University CERTIFICATES/ Hostage Negotiations AWARDS Federal Bureau of Investigations S. W.A.T. Federal Bureau of Investigations Field Training Officer City of Miami Police Firearms Instructor Florida Department of Law Enforcement Chemical Munitions Instructor Smith & Wesson Academy Impact Weapons Instructor Palm Beach Criminal Justice Academy REFERENCES UPON REQUEST CITY OF PALM BEACH GARDENS APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) The City of Palm Beach Gardens has several advisory/autonomous boards residents serve on as volunteers. The following is a list of the boards and a very brief synopsis of their responsibilities: Art Advisory Committee: Meets as needed (minimum once per month) to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinance. Beautification & Environmental Committee: Meets at 7 :30 p.m. on the 2nd Wednesday of each month. This board makes recommendations to the City Council regarding the beautification of City property and the status of the environment throughout the City. Code Enforcement Board: Meets at 7 p.m. on Mondays, when deemed necessary. This quasi-judicial board issues findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board makes recomendations to the City Council concerning the needs and recommended steps to be taken to improve relationships and performance of local schools. Planning & Zoning Board: Meets regularly at 7:30 p.m. on the 2nd and 4th Tuesdays of each month. This board is vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible for considering all site and appearance plans for new projects within the City. Recreation Advisory Board: Meets at 7:30 p.m. on the 1st Tuesday of each month. This board makes recommendations to the Council concerning the development, operation, maintenance, financing, etc. of recreational amenitiestprogrsms. Pension Boards: Police, Firemen's and General Employees. These boards meet at various times, usually once a month or once every 3 months, and make decisions regarding pension fund investment portfolios and other pension management issues. If you are willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Clerk's Office, 10500 N. Military Trail, Palm Beach Gardens, Florida 33410. Board(s) Applied for: Name: Please Print in Black Ink City of Palm Beach. Gardens APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) - e& ttire / Date: .3 -.2s- // Phone: H 77� -cl '/ 7 W— Address: .38"3 AC- LZ5 How long have you been a resident of Palm Beach Gardens? Palm Beach County? Employer: Position: How Long? Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in service organizations or clubs): �oi,�v •yla.,y��,e?. �i,�ls ���2i� d�v.��s kf.S�oG. /li��,,�.e o.� /¢CC Qoi,/ii����i� .Ole �/ JG t�� C� �i�T!/.P,� 49��.P(/i4�f/G� - ``���' ✓lrJ..d�ic�Q► /�a� �r/�i% C2 /t��< Sl ERLLENISLES COM`ERCIFL Fax:56152599% Mar 30 '98 13:51 P.02 CrrV Of PALM VitACW GARatlrs APP LICATIO14 FOR ff MORS ON ADVfI>30fl V BOA>i1WM TM Ctty W%w ffi"cwOn tux u"w 8&wQryftMw WA botrdr rerwM "r4 seer roaaeana 110 www4af is a its offt rolls "d; a wry wtsf spto"is qr** ft wwibiliwc Art Adv w7 CsswRwr Moen ar needed (MW MW aw p►t maedt) to weir" plaenad proiom and sub mitab of An 1s deoPifW ooaroAieM rhk ft AM ie FUblic f tt Ctrtaaos. Wevditf o & 1 nvbsoesostal CoseNtM- Moo s 7:30 p.m. an 1w Znd W66W a 11W of ach teto OL This boUd nnitae ea to Cby Cori fV0458 d+e bm di4=IW" orcidy aogea WA ow 9woo of ft avimra m*svotom eta City. ' Car srsAreWMW Maud: Matti a 7 VAL an MW4111 t. rrMR dMltyed neceanry. T%W gawiyvdia+ W %Wd WUM &Wkp of to and a0uetiwt is of Isar ea Was W*u rielai "to tl e Chy's Cods is son0imm. &%&O n At AM" pasts MsW a 7:30 jLm- at the W Wadnsedn of mah mom IU eeatd teAw taoeantdtdoes a ms coy evad , - 0 i is td "WA wd , osntaaeti ap a w uk" to i mp mve tstat aaabive NW paaMe m" orbd whoofi. Plesm" • !Anti field: Mmes teobly a 730 PJL oe itr Zed nwd as Tn fts or ash month. Tab bwd b Vm d wft tae j WINGS of new" ittwead m #8 Civ Come as mtttlas P r lad 010L std is neoe81" bt aoMi/ 1 i ad ties rid appateelao Plan fibr sew Oho wiMY ire chi►. lA..NWr AAtrrer7 s rri: WIM a 730 pm so to is Tumtlor dads ttro o& IUI beetrd S aae t4 ete Cot>p G a00aerYr !t do lisp of op,taioa fbgemm a &WNW& ats. of teettedaul aawWIleUptroOtteoa fladm i n 6 raw fie ,% Q dG=wd lt.rlss► w Tl=bwnda etse,a rnriarr tisa.�tllir aeot: a eeoA!►arwse a+wt!' 3 etea0rer ttttd ttteiloa deslfleas teptdlwd otanNoe Ilotd Ism pt�{'rat tt�d otbw peaces ms�st ias+ns. tryar tre •+ghtf ea.rN Y s t�tl. er deewale myna lr etown a too ordww b=*6 qWw ompim the fbile%ing 800800 !Mete ad tbrwwd it to the City Ci tk'! OB6ae.1 QW W. NRwY TmiL FdM fi owk Cw dNN6 Florida 33410, - I ., - -Pla m prble Lt Iffeck ink, - -- -. _, -- , Ciq of TVs a" Gatrrrss A>rf UCA110N fft MXM01'13 ON ADr"RY sOAWS) eoetd(s) Applied ar. C, ow. 3f6 Now. /tit r L t�is H '1I A -1599 a r it ✓�� Aftw: t -53910 4 C — .6/oW, AdeI �. -�.s� FL. .33y /d - Now lobs love you been a rends o/f hw smh Gardm? I • sr r's. Pone Seaeh COWM7 3� — Employer. �A ��tn.�S %S �ac�IL Porition: P����� Ad.,aer How Lone.-52.1f, Plan mch a mum m yotrqPiieA" of use $we below tori wriss qua ncaeiotts attd eaperiem wAuired to wowd be tw W to die 8nstd(s) fff.*tIch ya+ an aPPlyi" (i.e., e*Amdnfk et *lcyrn nt, paMci s"a in wr *e erSV iUdana or otllbei: Rw•� BvSRtsb farce I'tire —�..'� a.'.,( S��t_s �/ctr, ®us_p /�l�r�;er P �•�y -- ! n� �v��ee t�i a �e�t� uJS�w ,� �%4 fit... tla� ►n r.�e �/�[ . [ .. , l wi",..�� /'�RC'r r ��., 7 r: rC vir1� f/ April 6, 1998 RESOLUTION 33, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARD S ORIDA, PROVIDING FOR THE APPOINTMENT OF MEMBERS TO THE PLANNING AND ZONING COMMISSION OF THE CITY OF PALM BEACH GARDENS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 2 -157 of the Palm Beach Gardens Code of Ordinances provides for the appointment of members to the City of Palm Beach Gardens Planning and Zoning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: 2da-, Section 1. Pursuant to Section 2 -157 of the Palm Beach Gardens Code of Ordinances, �,( is hereby appointed as a regular member of the Planning and Zoning Commission to fill the unexpired term of Christopher Jones, which term of office shall expire February 1, 1999. Section 2.11 Pursuant Zoning Commission to fill expire February 1, 1 2 -157 of tjie-Palm Beach Gardens Code of Ordinances, appointed as a regular member of the Planning and term'of,,,Thomas Paganini, which term of office shall Section � This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS ATTEST: LINDA V. KOSIER, CMC, CITY CLERK I�7 `LG1ff: 'It21�1aiL`SI:1 JOSEPH R. RUSSO, MAYOR APPROVED AS TO FORM AND LEGAL SUFFICIENCY ° CITY ATTORNEY VOTE: AYE NAY AGENT MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO Resolution 33, 1998 Page 2 ki CURRENT MEMBERS PLANNING & ZONING COMMSSION (7 Members - 2 Year Terms) (2 Alternate Members - 2 Year Terms) TERM MEMBERS TERM EXPIRES r pher M. Jones (2 yrs.) 2/1/99 911 Court (10) YeHom: 626 -1191 Work 863 -2200 1 Tho P m 571 di Z'hlrive John F. Nedvins 10266 Allamanda Circle 33410 Home: 627 -4942 Work: 655 -4441 Richard E. Masters, Alternate 13378 Deauville Drive 33410 Home: 624 -2628 Dennis M. Soloman, Alternate 217 Old Meadow Way 33418 Home: 626 -7218 Work: 626 -0919] Joel Channing, Vice Chair 59 St. George Place 33418 Home: 691 -9933 Work: 407-994-1795 Diane M. Carlino, Chair 9230 Cypress Hollow Drive (18) Home: 627 -4824 Thomas E. Pastore 500 Ivy Avenue (10) Home: 622 -1246 Work: 561- 343 -7320 John Glidden, Chair Pro Tem 8 Huntly Circle (18) Home: 627 -4455 Work: 684 -6841 p&z- bd.mem 02/06/98 (2 yrs.) (2 yrs.) (2 yrs.) (2 yrs.) (2 yrs.) (2 yrs.) (2 yrs.) (2 yrs.) 2/l/99 2/11/99 2/l/99 2/l/99 2/l/2000 2/l/2000 2/1/2000 2/l/2000 DATE APPOINTED 12/1/94 Alt. 2/15/96 Reg. 3/20/97 Reg. 12/1/94 Alt. 2/15/96 Reg. 3/20/97 Reg. 7/18/96 Alt. 11/20/97 Reg. 11/20/97 Alt. 1/8/98 Alt. 3/20/97 Alt. 12/4197 Reg. 215/98 Reapp. 4/2/92 Alt. 9/02/93 Reg. 2/5/98 Reapp. 2/17/94 Alt. 12/1/94 Reg. 2/5/98 Reapp. 9/1/94 Alt. 2/15/96 Reg. 2/5/98 Reapp. INTERNATIONAL March 24, 1998 Bobbie Herakovich City Manager Palm Beach Gardens Dear Bobbie: 361 776 1493 P.01 A special thanks to you and all concerned regarding my recent illness. I am recovering but the process is slow and will require me to make serious life -style changes. As a result, I will have to resign my seat on the Planning and Zoning board. I enjoyed working with you and all the staff and wish all continued success in shaping the future of our great City. �Wl Thomas Paganini March 25, 1998 Bobbie Herakovich, City Manager 10500 North Military Trail Palm Beach Gardens, Florida 33410 -4698 Dear Bobbie: Due to some new business opportunities my firm is working on, I will be having to spend considerable amount of time out of town which will impact my consistent participation on the Planning & Zoning Board. Therefore, I feel that it would be in the best interests of the City if I step down at this time to allow a new member to provide that much needed continuity of project review. I have enjoyed working with the City, staff, counsel and other P &Z members and wish all continued success. Sincerely, r--'J Christopher M. Jones, AIA Principal CMJ /pg y}( Z 6 dvvV r Jon" t Song Architects and Planners, Inc. AA.0001673 Architecture, Planning, Interior Design 4425 Beacon Circle Suite 100 West Palm Beach, Florida 33407 telephone 407/863-2200 fax 407/863-6776 American Institute of Architects / NCARB PLANNING AND ZONING COMMISSION APPLICANTS APPLICATION DATE APPLIED EXPIRATION DATE APPLICANT 4/21/96 4/21/98 Timothy Clair Andersen 11752 Cottonwood Avenue 33410 Home: 627 -2167 Work: 407 -464 -8607 4/24/96 4/24/98 Timothy W. Cox 10295 Allamanda Boulevard 33410 Home: 626 -5154 Work: 820 -8151 4/29/96 4/29/98 Jacque H. Chiodo 4158 Oak Street 33418 Home: 775 -9967 Work: 688 -7220 4/30/96 4/30/98 Jeffrey P. Zane 177 Satinwood Lane 33410 Home: 691 -3359 Work: 471 -1002 5/20/96 5/20/98 William E. Wardle 1123 Eleventh Terrace 33418 Home: 625 -8836 Work: 622 -4191 11/19/96 11/19/98 Kee Barclay 301 Third Terrace 33410 Home: 627 -5018 Work: 744 -9444 11/27/96 11/27/98 Marlene B. Blitstein 136 Windward Drive 33418 Home: 624 -3987 12/3/96 12/3/98 Harvey L. Stern 162 E. Tall Oaks Circle 33410 Home: 775 -2506 12/16/96 12/16/98 R Pisani 9 1 -r C1145c Terrace 33418 Home: 627 -7714 12/16/96 12/16/98 Milton Meltzer 29 Windsor Lane 33418 Home: 775 -9765 _ Work: 845 -0800 12/23/96 12/23/98 Pete Miskovich 1404 14th Lane 33418 Home: 624 -4545 Work: 305 -513 -3200 12/26/96 12/26/98 Bonnie Sanchez 12572 Woodmill Drive 33410 Home: 624 -5716 Work: 433 -2688 12/30/96 12/30/98 Margaret Runchey 9626 N. Military Trail 33410 Home: 624 -5087 4/16/97 4/16/99 Roberta VanSickle 4082 Chestnut Avenue 33410 Home: 691 -8220 3/25198 3/25/2000 Paul T. Sabatello 1026 Shady Lakes Circle 33418 ` Home: 622 -5433 Work: 626 -7600 C If you are willing to serve as a regular or alternate member of one or more of these boards, please complete th, following application form; and forward it to: City Clerk's office, 10500 N. Military Trail, Palm Beach Gardens F '3410: --------------------------------------- I APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) CITY OF PALM BEACH GARDENS, FLORIDA I I I Date of Application: 27 August 1988 I Board(s) Applied For: W2i&&NING .& ZONING COMMISSION Name: Timothy Clair ANDERSEN I Address: 11752 Cottonwood Avenue Palm Beach Gardens I Phone Nos. Home: 627 -2167 Business: 8331661 How long have you been a resident of Palm Beach Gardens? 1968 -1982 and 1986to no-. How long have you been a resident of Palm Beach County? 20 year�IVhere? PBG andBR � 1 Employer Anderson & Carr Position Staff real estate appraiser I HOwlong? Since April 1985 I I Summarize qualifications and experience acquired that you feel would be helpful to the I Board(s) in which you are applying (This might include education, employment experience, I and participation in service organizations or clubs) I B.A. in Business Administration from Palm Beach Atlantic College. Candidate Member Society of Real Estate Appraisers Candidate Member American Institute of Real Estate Appraisers I Personal References: (optional) I Donald L. Vogel - &p,&, ,p0 Shirley Miller - 627 -1040 I I L. I Sign re' f Applicant Date APPLICATION FOR POSITIONS ON ADVISORY BOARD City of Palm Beach Gardens, Florida o ^ Date of Application: If E( l(s) Applied For. 4.44 -2o�4 1.46 Address: 10X55 OUM kv,1,vaq &M . } �'af►.., 4E-4rtl GA►Ka�►�l , Ft. 33410 Phone Number. Home: G 3-(0 - S I S 4 Business: & 10 - Z► S 1 How long have you been a resident of Palm Beach Gardens? 4 Wlks Palm, Beach County? 10 YCA2S 1-4 NC'tN PRCr, 4e4Cq/f1 .rn At -1401 64<0e -+ Employer. '71-;►,n of y L.r • Cox Position: 4 rForz"O How Long? SEIf - t,r Ao`/f/J Summarize qualifications and experience acquired that you feel would be helpful to the Board(s) for which you are applying. (This might include education, emplo ent experience and participation in service organizations or clubs): Al vE G vea ,.- 7� 1 mk' /SE�Cff �`�9R4f^� c ow, ?I �'9rv. %�ewl; 19KM aO YEW ci . tvoe -Vi,2 Ao, /5 74 1CIY3 AS 10,1M40UPIC 01' (pfo% SRVI-e4i 1104, . rq -vven /-'07q'9 F�,r. FACt /� /tips GRAgvorE� !�,►r (J,•r►vcnuri/ i/ Fir,e,oA NICE-w) W Personal References: (optional) 2gNaY flc-�cey 33,o -7100 ..WY �,� QEL �vsso 753 -411it 7-ea Afzg4tI- Q, &•0 - Rl oo kl-rY 1�R, 1 %LL42p t4d'* + 441, G-4. 4,61k filu AF IS94- &V 1 $49- )"1 'kni'vicaw- M., e0 $11v4 P19w; ��oc) 543- &7Z,.► Foikmkvt 6sl4ca "'Rr Si nature y Date -�� 1 .,g. APPLICATION FOR POSITIONS ON ADVISORY BOARD City of Palm Beach Gardens, Florida Dl Date of Opplication: -< Boards) Applied For. 1 Lr ti n ) n G n ct ZOY> > r> , C '� kr] eYt - L d� Address: ssi l e i rr -_��- li'!� ASP �l C7 rVe' hs _ J"4- � Phone Number. Home: (`�7� -7 � � Busingss: (- � 7� How long have you been a resident of Palm Beach Gardens? � j �s Pam l Beach Co�untyw ? / i f z / 1's. 4 Employer� AP;L(7(J(1('1171--1111' Position:f lli [ 1u 14ow Long? _ J - - Summarize qualifications and experience acquired that you feel would be 'helpful to the Board(s) for which you are applying. (This might include education, employment experience and participation in service organizations or clubs): _/ (_e I/ mod 1'r7 q s L) (f. o` � �/ d rn r�-�� r'r-- lzel Z- X17 t6 kV1 /7' „ �r C G/'l U 01 -7 1� r� �/ ��// /If yle4l / 0j. � �lu��- ��a� .�° �G���� der` ✓�� } ersonat eferendes: optional) 7/ V7 S r / /ej 6 A- rte/ G�`z -mil' %U i'/7,7 C )eQ / mil_ G d 1-1 a.41 r: 7o /V2lSa r-� Signature S«�we. [�I1 aAciD Date �(/? .,g. r ------------------------------ APPLICATION FOR POSITIONS ON ADVISORY BOARD City of Palm Beach Gardens, Florida Date of Application: 4/30/96 Board(s) Applied For Planning & Zoning Commission Address: 177, SattnwQpd Large, Palm Beach Gardens, F1. 33410 Phone Number. Home: 407 - 691 -3359 Business: 407- 471 -1002 How long have you been a resident of Palm Beach Gardens? 4 months palm Beach County? 13 years Employer. Singer and Zane, P.A. Position: President How Long? 9yrs. Summarize qualifications and experience acquired that you feel would be helpful to the Board(s) for which you are applying. (This might include education, employment experience and participation in service organizations or clubs): I am an attornev that „spend$, a gonsiderable portion of my practice in the area of real estate. In addition I served as the president of a home owners' association for ten years.. Personal References: (optional) Furnished upon request. Signature �(! j / i Je p , Z ne J Date 4/30/96 .19. '29 i The City of Palm Beach Gardens has several advisory/ autonomous boards on which residents serve as voFun- teers. The following is a list of the boards and a very brief synopsis of their responsibilities: - Art Advisory Board: Meets as needed (minimum once per month) to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinance. - Heautification and Environmental Committee: Meet- ing at 7:30 PM on the 2nd Wednesday of each month, this board makes recommendations to the City Council re- garding the beautification of City property and the status of the environment throughout the City. - Coyle Enforcement Board: Meeting at 7:00 p.m. on Mondays, when deemed necessary, this quasi-judicial board issues findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. - lllerit System Board: Meeting at 7:30 p.m. on the 1st Tuesday of each month. This board makes recommends Lions to the Council regarding the Merit System Rules and Regulations governing nonunion employees of the City. Advisory Board APPIication Planning & Zoning Commission: Meeting regularly at -/:30'p:m. on the 2nd and 4th Tuesdays of each month, This board is vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible for consider- ing all site and appearance plans for new projects within the City. - Recreation Advisory Board: Meeting at 7:30 p.m. on the I st Tuesday of each month. This board makes recommendations to the Council concerning the deveiopiriean operadon, maintenance, financing, etc., of recreational amenities/programs. - Zoning Board of Appeals: Meeting at 7:30 p -m. on the 2nd Wednesday of each month, when petitioned. This autonomous board hears and decides appeals for vari- ances to certain sections of the City's Code. If you are willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Clerk's Office, 10500 N. Military Trail, Palm Beach Gardens, FL 33410. APPLICATION FOR POSITIONS ON ADVISORY BOARD City of Palm Beach Gardens, Florida Date of Application: May 20, 1996 Board(s) Applied For: 1. Planning & Zoning Commission; 2. Code Enforcement Board Address:, 1123 Eleventh Terrace, P.B.G., FL 33418 Phone Number: Home: (4 0 7) 62 5 -8836 Business: (4 0 7) 622-4191 How long have you been a resident of Palm Beach Gardens? 5 y e a r s Palm Beach County? 10 y e a r s Employer: The Elder Law Firm, P.A. Position: Attorney How Long? 1 y r - Summarize qualifications and experience acquired that you feel would be helpful to the Board(s) for which you are applying. (This might include education, employment experience and participation in service organizations or clubs): I have a B.S. in Government and a .1_0. in law. I addition, I worked for a local large -scale builder /developer for over six years. I am an active member of several professional and civic organizations. Personal References: (optional) - Bob Patty -PBG Public Works Director Signature t� . Date May 20, 1996 . 1g. ----------------------------------------- APPLICATION FOR POSITIONS ON ADVISORY BOARD City of Palm Beach Gardens, Florida Date of Application: /1/Ii/ BT* +(s) Applied For: 101-4AJV," 1,r < 7O,lin/C ��M,�r. _7 �✓!A/G- T3aAeD �7,�- APAP Als Adaress: -70 r TN! ft —12ZD;P,4 z�C Phone Number. Home: �7, 7 - Salmi Business: 7Y4 How long have you been a resident of Palm Beach Gardens? Z Ae° Palm Beach County? Employer. A/V 5'<Y25AV?" �jJ_x7V w1W, Position: i� ��.P How Long?-1 r0 Summarize qualifications and experience acquired that you feel would be helpful to the Board(s) for which you are applying. (This might include education, employment experience and participation in service grganizations or clubs): o��r�r2 U /,�E'C��JP— /If f�•4LM N �,a t� [3�" :EAyYcRS Personal References: (optional) Signature Date .fig. 0 *t L APPLICATION FOR POSITIONS ON ADVISORY BOARD 6 .d(s) Applied Foi` 1+A/NJ1JG- Address: 13G (VIA144(/444 A111L Phone Number: Home: G 1- r%'"34JF 7 City of Palm Beach Gardens, /� I 1f z � Date of Application: (p Zv,,t%( -✓G- �Of�11 -d vF A�P�h Business: How long have you been a resident of Palm Beach Gardens? aG d Palm Beach County? ; IV Employer. ��L PositioP How Florida Long'" Summarize qualifications and experience acquired that you feel would be helpful to the Board(s) for which you are applying. (This might include education, employment experience and participation in service organizations or clubs): f (0-9 K) e-14141, otiG'*Wj 31A ?60� �vH�it/ /v�.�l/G /W sr. RA -l�ti%� e* 6 6 e- A 14AG I /VA.0 7`A? 06 ;- fv2 .z a 4 Ar . /fea'e,slgM Q '�la�! e-t1' /D a Personal References: (optional) /t,/ Ski a '!t% �%G .(//,% /V U,)* -,e T�i� ���.✓,� A,r%� sr�5 ,� : Ali Signatur ��G�;�' Date y%; 7h •19• 12 -03 -1996 3:17PM FROM MILLER /FORBES.P.A. 4076256901 p 2 APPLICATION FOR POSITIONS ON ADVISORY BOARD City of Palm Beach Gardens, Florida ( Date of Application: .December 3. 1996_ Board(s) Applied For. AlanninQ & 2nninQ Commission: 2nninc_ Board of Anneals Address: 167 raft Tall Aak-a rirr -1- Phone Number. Home: c so; 1 i 7 7 5_ 7s n 6 Business: N/ A How tong have you been a resident of Palm Beach Gardens? 2 vrs _ 4mos Palm Beach County? same Employer. 'DQti r=A _ Position: At tnrnov How Long? 43 yrs. Summarize qualifications and experience acquired that you feel would be helpful to the Board(s) for which you are applying. (This might include education, employment experience and participation in service organizations or clubs): See Attached Personal References: (optional) Frrae+ VnlnntP_ 1A1 Kalcpv.Dark nr_ivp_ Jules Marcus_ 1n9 PAC Jules Cohn, ?GA National,, PBG Signature 1faxfey,Z. Stern _PAr- 77 S -f1417 627_49 Date nonamhor _ 1 q96 I have been a permanent resident of Palm Beach Gardens since August 1, 1994. Prior to moving to Florida, I lived my entire life in and around Trenton, New Jersey. I attended the Trenton public schools, and graduated from Franklin & Marshall College (B.A., 1948) and Rutgers University School of Law (J.D., 1951) I practiced law for forty -three (43) years prior :o my retirement_ The primary part of my practice was devoted t, real estate, land use, including subdivisions and site plan_., and creation of Homeowners Associations and Condominiums. I als:.• have vast experience in the areas of municipal and county government, having served as Assistant Attorney for the City of Trenton, Attorney for Washington Township and the Mercer County welfare Board, and as County Attorney for Mercer County. I also served as General Counsel to the New Jersey Association of Counties. My military experience includes over two years as a member of the U.S. Army Judge Advocate's office at the Pentagon. I have the time to devote to serving on these Boards. a: \&pp.c03 •19• f PLEASE PRINT IN BLACK INK City of Palm Beach Gardens Date: G�. fJ Application for Positions on Advisory Board(s) Boards) applrp-L�f> for. 1'�- a.1JrU (N�v -4- 20/lil1Jr Name: t+ -K II S A +j L hone: H: Stol to a 7 714/ W: Address: °( l�t�ut. �vr � 1 ekAAeg, How long long have you been a resident of Palm Be ch Gardens? /V 100A-0W Palm Beach County? Employer. _-S-C1.—� C -P-A-V _ 13 I Position: How long? Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in service organ % lub Signature: fir- ; � i f ------------------------------- - - --- C LAND DEVELOPMENT AND CONTRACTING EXPERIENCE: 1985 - Prewar RALPH R PISANI & ASSOCIATES PRESIDENT 1988-1989 'CHESTNUT RIDGE', Lower Miyond Township, Pennsylvania OWNER, DEVELOPER, GENERAL CONTRACTOR for a 33 unit Lwairy Single Family Home Community. 19M -1988 'VILLAGE OF HIIGHFIELD', Bethlehesy Pemuffiionla OWNER, DEVELOPER, GENERAL CONTRACTOR for a 101 unit Townhouse / Condominium Community. 1980 -19M 'DEERFIELD', South Whitehall Township, Pennsylvania OWNER, DEVELOPER, GENERAL CONTRACTOR for a 150 unit Luxury Single Family Home Community. 1976-1980 'BELMONDO ON THE DELAWARE', Yardley, Pennsylvania OWNER, DEVELOPER, GENERAL CONTRACTOR for a 195 unit Townhouse Rental Community. 1974-1975 'WOODBRIDGE MEWS', Northeast Philadelphia, Pennsylvania OWNER, DEVELOPER, GENERAL CONTRACTOR for a 48 unit Townhouse Rental Community. 1970-1974 'ASHTON ACRES', Northeast Philadelphia, Pennsylvania OWNER, DEVELOPER, GENERAL CONTRACTOR for a 260 unit acre Townhouse Rental Community. 1967-1970 'WELLOW EAST APARTMENTS', Nomheasr r hi aaeiphia, Pennsyivania GENERAL CONTRACTOR 8t PROPERTY MANAGER for a 368 unit Mid -Rise Apartment Rental Community. 1963 -1966 SYLVAN POOLS VICE PRESIDENT OF CONSTRUCTION 1953-1963 UNITED AERLINES PUBLICS RELATIONS REPRESENTATIVE PROFESSIONAL CONSULTING EXPERIENCE: (� I In 1986, I formed Ralph R. Pisani & Associates, a Real Estate Consulting firm providing analysis and expel witness testimony. My clients included Citicorp of New York, among others. 1 page 2 FACULTY APPOINTMENTS: 19W -1991 WHARTON SCHOOL The University of Pennsylvania, Philadelphia, Pennsylvania • Lecturer and Member of the Adjunct Faculty. Taught a 14 week accredited course to MBA Real Estate majors titled: 'The Amwmv of Land Development" 1978-1985 BUCKS COUNTY COMMUNITY COLLEGE Newtown, Pennsylvania • Instructor. Taught the following accredited courses: "in Land" "/.and Dewlnn -rer• and the Fnvironment" "Federal Taxation of Real Estate" 1989 PUBLICATIONS: Co-Authored with son, Robert L. Pisani a book entitled: "INVESTING IN LAND. HOW TO BE A SUCCESSFUL DEVELOPER" published by John Wiley & Son, Inc. 1989 hardcover and in paperback in 1991 CIVIC ASSOCIATIONS: 1988-1991 TRUSTEE, "Bucks County Community College" Newtown, Pennsylvania 1983 -1987 CHAIRMAN, BOARD OF DIRECTORS, "Bucks County Industrial Development Corporation" Doylestown, Pennsylvania 1977-1981 BOARD OF DIRECTORS, "Bucks County Planning Commission" Chairman 1978 - 1981 Doylestown, Pennsylvania ACTIVE PROFESSIONAL ASSOCIATIONS: 1985 -- Presart PANELIST, "American Arbitration Association" EDUCATION: 1950-1951 Attended NEW YORK UNIVERSITY Business and Economics 1949-1950 Armed Forces Information and Education Center Trained in Public Speaking 1 ( - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - PLEASE PAINT IN BLACK INK City of Palm Beach Gardens Oate: ( Application for positions on Advisory Board(s) Board(s) applied for PC R 41111 I/ r 14 -2!! 40 / ' Phone: K: 7 Name: E4 -rz7o Address: "/IVIOSO *AIX _ Palm Beach County? How long have you been a resident of Palm each Gardens? /9� tion :SALES RSteci�7f How long?/ft Employer.% /RSKY /7G,4/_7- 6-fUUP _ Please attach a resume to your application or use space below to summarize qualifications and experience acquired ��w would be helpful to the Board(s) for which you are applying (i.e.. education, employment, participation in service organization or clubs): _ F RIP# ?�'Es�SUjjER. �AAC[AYC 8, /taA� PGA NAT'dv44' i3EAvri/clCAra1v e r4l4eled�N /�t(ENl�1 �- Copt Kir Pp�} oARi7o� >ri�S�cESTEMPl� E!> 1RNu- eL,cµA1.flePQvSignature: tcP1�.,.�( wkeztel V,Y�rc�w,� arrE'v4tD aasr.NU_H,v�2�i��FVyi�S R�+TNTA/r- NaT�'C --- - - - - -- Following are the City of Palm Beach Gardens advisory boards and committees open to residents to serve as volunteers: - Art Advisory Committee: Meets as needed (minimum once a month) to review planned projects and submittals of art to determine compliance with the Arts in Public Places Ordinance. - Beautification & Environmental Committee: Meets at 7:30 p.m. on the 2nd Wednesday of each month. Makes recommendations to the City Council regarding the beau- tification of City property and the status of the environment throughout the City. - Code Enforcement Board. INfeets at 7 p.m. on Mondays, when dcetned necessary. This quasi - judicial board issues findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednes(Li. t)F each month. Makes recommendations to the City- Cuun-il concerning the needs and recom- City Nall City of Pain Beach Gardens 10500 N. ht::itary Trail Palm Beach Gardens. Florida 33410 40 PRIN ri:J ON RECYCLED PAPER mended steps to be taken to improve reiaaonsntps and performance of local schools. Planning & Zoning Board: Meets regularly at 7:30 p.m. on the 2nd and 4th Tuesdays of each month. Vested with the jurisdiction of making formal recommendations to the City Council on platters pertaining to land usage, and is responsible for considering all site and appearance plans for new projects within the City. - Recreation Advisory Board: Meets at 7:30 p.m. on the 1st Tuesday of each month. Makes recommendations to the Council concerning development, operation, maintenance, financing, etc., of recreational amenities /programs. If you arc willing to serve as a regular or alternate member of one or more of these boards, complete the above application and forward it to the City Clerk's Office, 10500 N. Military Trail, PBG, FL 33410. BULK RATE U.S. Postage Paid West Palm Bch., FL Permit 0322 2 10 It F;S I U E? Ni -17 WINDSOR LN W.IsST PAIAM 13F-;ACI I. FL 33418-7116 DEC 18M City Council Joseph Russo, Mayor ................. 624 -0284 Lauren Furtado, Vice Mayor..... 622 -392-1 Linda .44onroe, Councilwoman- 622 -8339 Eric Jablin, Councilman ............. 627 -494' David Clark, Councilman .......... 624 -4596 City Offices City Hall ............. .- ya` -:�A _.......... 775 -8250 City Clefk 775 -8252 Plann ng ... t 775 -8295 Building:;Department' . r'� x`775 -8284 Finance eit . .;::s...'.. 775 -8201 Human R sotlice Departmett .. 775 -82l3sJ Public Of s : ;::: -:.' 775 -827-1 Police & Fir >rergeiicy.;`� ...............91 I Police (i\'on- 1 "ergency`)' L.... 622 -2111 �n} Fire (Non -;' .r- icy)::;..ft ..... 775 -826ri Burns Com-h' nit lief Er<i::'........ 775 -8270 Riverside core inu r.... 775 -8206 Municipal Pool .....:..................... 775 -8272 Tennis Shop . ............................... 775 -82''7 PBG Golf Course ........................ 775 -2556 City Une is a quarterly newsletter published by the City 01 Palm Beach Gardens to keep citizens informed about events and issues affecting local government and the community. Written comments or suggestions concerning Items fea- tured are accepted by the City Manager's office. v PLEASE PRINT IN BLACK INK City of Palm Beach Gardens Date: Application for Positions on Advisory Board(s) / Board(s) applied for /��io'�i �� Zo•v�% or �� f.✓i�ci����` Name: Phone: H: 4 ? - W: 305-15131S -2470 Address: I'Yo y /�/ t� rl,4�✓ r How long have you been a resident of Palm Beach Gardens? Palm Beach County? !" ' Employer. /elfr rl«i Position: How long? Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in service organization or clubs): Signature: ' -------------------------------- - - - - -- A Pete Miskovich 1404 14th Lane Palm Beach Gardens, Florida 33418 (407) 624 -4545 EXPERANCE: Office of the Attorney General 1994 to Present Organized Fraud Division Miami, Florida Senior Criminal Investigator (On special detachment Federal Bureau of Investigation) Responsibilities: Conducting long term reactive /proactive criminal investigations in health care fraud/public corruption & organized crime. Specific duties entail intelligence gathering for covert undercover operations, electronic monitoring of telephone communications, pen registrars and wire interception. Conduct investigations on health care providers, financial institutes, and bonding companies falsifying governmental procedures for financial rumination Special training in surety bond investigations dealing in governmental contracts and bidding procedures. 1994 to 1996 Office of The Inspector General Federal Emergencv Management Agency Washington, D.C. Special Agent (On special detachment United States Attorney's Office, Southern District of Florida. Organized Crime/Public Corruption Division) & the Florida Department of Law Enforcement/ Public Corruption Unit. Responsibilities: Assisted and Coordinating criminal investigations dealing in organized fraud, public corruption, & racketeering. Conducted criminal investigations into various municipalities that received Federal funds through false pretenses or with fraudulent documentation. Conducted electronic surveillance of public officials and/or their agents suspected of Participating in criminal activity. Testified in State & Federal proceedings, and presented evidence for prosecution to State & Federal Grand Juries. 1982-1986 City of Miami Police Department Miami, Florida Police Officer Responsibilities: Assist in the enforcement of State & Federal laws as they relate to my judicial authority. Participated in undercover operation relating to narcotic related activities. EDUCATION: Associated in Arts / Liberal Studies Miami -Dade Community College Bachelor of Arts / Criminal Justice St. Thomas University CERTIFICATES/ Hostage Negotiations AWARDS Federal Bureau of Investigations S. W.A.T. Federal Bureau of Investigations Field Training Officer City of Miami Police Firearms Instructor Florida Department of Law Enforcement Chemical Munitions Instructor Smith & Wesson Academy Impact Weapons Instructor Palm Beach Criminal Justice Academy REFERENCES UPON REQUEST PLEASE PRINT IN BLACK INK City of Palm Beach Gardens pate: �Z LG / ? 6 Applicati or Positions on Advisory Board(s i Board(s) applied for. � � Z< Name: Phone: H: W: _4 ?3 � Address: �t'r'1 t WOOD � � i _ i 1 How long have you been a resident of Palm Beach Gardens? A� Palm Beach County? (-r" rS _ Employer. 4 Position:A Q� How long? Please attach a resume t ur application or use space below to summarize qualificationi d experience acquired that would be he pful t the Board(s) for which you are applying (i.e., education, employment participatio m ern e�grganization or cl s): 't A . kill Signature: - we.i-,&J i r47aA14I— i KS –Lire_ 1+n 8`ti S -------- - - - - -- -- -- - - -- V. ------ - - - - -- / PLEASE PR/MTlN BLACK IMN City of Palm Beach Gardens Date: December 30, 1996 l Appllcatlon for Positions on Advisory Boards) Board(s) applied for Planning Bt Zoning Board ` Name: tvta•aaret 2unnliev Phone: H:_ 624 -5087 H/W W: 614-5838 Fad Address: 9626 ?north'ililitary Trail, Palm Beach Gardens, FL 33410 How long have you been a resident of PaTli Beach Gardens? 3 years Palm Beach County? 5 1/2 years Employer. , CS3 Consulting 5igMces Inc. Position: President How long? _9 years _ Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in service organization or clubs): t alt, active in the local ntvin nnm�nnnita. and :__ .. nnnetn.ntin..l�nr�:..a- r:.... nrnf'accinnal aeenniatinnc \Ju l nrlr in t6A ennetntrtinn inft17etN in PR(- Fnr eprvira l- en.�rialtV in nlannino nrnvirla orntntlina to thin kn� anri natu ----------------------------------------- Following are the City of Palm Beach Gardens advisory boards and committees open to residents to serve as volunteers: - Art Advisory Committee: Meets as needed (minimum once a month) to review planned projects and submittals of art to determine compliance with the Arts in Public Places Ordinance. *Beautification & Environmental Committee -. Meets at 7:30 p.m. on the 2nd Wednesday of each month. Makes recommendations to the City Council regarding the beau- tification of City property and the status of the environment throughout the City. - Code Enforcement Board: Meets at 7 p.m. on Mondays, when deemed necessary. This quasi - judicial board issues findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. - Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednesday of each month. Makes recommendations to the City Council concerning the needs and recom- City Hall City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, Florida 33410 a PRINTED ON RECYCLED PAPER mended steps to be taken to improve relationships and performance of local schools. Pl ---tng & Zoning Board: Meets regularly at 7:30 p.m. on the 2nd and 4th Tuesdays of each month. Vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible for considering all site and appearance plans for new projects within the City. - Recreation Advisory Board: Meets at 7:30 p.m. on the 1st Tuesday of each month. Makes recomrr. endations to the Council concerning development, operatic,,, maintenance, financing, etc., of recreational amenities/ -irograms. If you are willing to serve as a regLlar or alternate member of one or more of these boards, complete the above application and forward it to the City Clerk's Office, 10500 N. Military. Trail, PBG, FL 33410. BULK RATE U.S. Postage Paid West Palm Bch., FL Permit #322 33 *assesa* * *s *u*• *rts EC;R[.0 1'"C009 R [:S I D U" Iii' 1- 4.115 1- IAW'I440R.N AV[- WEST PALM BEACH, FL 33410-2630 City Council Joseph Russo, Mayor ................ 624 -0284 Lauren Furtado, Vice Mayor ..... 622 -3924 Linda Monroe, Councilwoman. 622 -8339 Eric )ablin, Councilman ............ 627 -4947 David Clark, Councilman .......... 624 -4596 City Offices CityHall ...... ............................... 775 -8250 City Clerk .... ............................... 775 -8252 Planning 8r Zoning ........ .......... 775 -8295 Building Department ............... 775 -8284 Finance Department ................. 775 -8201 Human Resource Department.. 775 -8200 Public Works ....... ....................... 775 -8274 Police & Fire Emergency ....... ..............911 Police (Non - Emergency. .......... 622 -2111 Fire (Non - Emergency) .. .......... 775 -8260 Burns Community Centc , .......... 775 -8270 Riverside Community G inter .... 775 -8206 Municipal Pool .......................... 775 -8272 Tennis Shop . ............. .................. 775 -8277 PBG Golf Course ....................... 775 -2556 CJtr Uns is a quartuly nwvsletter published by the City of Palm Beach Gardens to keep citizens informed about events and issues atrecdng bbl government and the community. Written comments or seggestiom concerning items fea- Wed as accepted by the City Manager's of ice. ooni Ina 9626 North Military Trail, Palm Beach Gardens, Florida 33410 (561) 624 -5087 — (561) 624 -5838 F ax — cs3@gate.net RESUME Margaret Runehey SUMMARY: Eleven years management controls experience maximizing resource usage and return in construction, en- gineering, manufacturing and technical environments; six years experience in group proces.Y facilitation and training in both private and public sectors with specialty in graphical participative grog.-) planting processes; scheduling, cost allocation and tracking for large and small projects, sequence and impact analysis/documentation to prevent and/or resolve delay claims, schedule coordination and "ntegration of multiple projects; exceptional facility communicating with project personnel to identify and prioritize needs, and to provide highest quality tools for decision - making. EXPERIENCE: CS3 Consulting Services, Inc. — March 1987 to present PRESIDENT — Contract consultant to industrial clients and general contractors, responsible for facili- tating project planning and control systems: Critical Path Method schedule development and network generation; project controls training, strategic planning sessions, construction partnering, and participa- tive workshops on a variety of topics, previous clients include Florida Power and Light, EB ASCO; CH21vi EM I Palm Beach County. McDonnell Douglas Corporation — July 1984 to February 1987 Douglas Aircraft Company, Long Beach, California MRPII/CRP TASK TEAM LEADER — Responsible for directing the efforts of ten team n ,mbers in the accomplishment of capacity planning projects; development of capacity planning systems, ►bular and graphic schedule reporting of future due and work in process, work center resource data b2 e, validation of lot sizes and lead times, supervision of capacity planners' pilot program tasks in implem ! nting closed - loop rescheduling; developed MRP U/CRP curriculum & trained 500 shoptloor and staff employees; pri- mary interface between Capacity Planning Organization and other functional management. Promotions: Senior Systems Analyst Dec 85; Manufacturing Specialist Dec 86; Acting Section Manager Jan 87. SYSTEMS: Scheduling: Primavera P3, Finest Hour & Suretrak; PSDPs P/2 & Quiknet; MS Project; GTW for MS Project; Scit&s Project Scheduler 6; Welcom's Texim & Open Plan SS /DB: Excel; Lotus 1 -2 -3; MS Access Graphics: Freelance & Freelance Plus; PC Paint; Deskscan II; MS Powerpoint Word Proc: Amipro; Lotus WordPro; MS Word; Word Perfect EDUCATION: Bachelor of Science, Construction Engineering (MGPA: 3.44) California State Polytechnic University, Pomona (June 1984) PROF DEV: Certificates: Basic Facilitation Methods I, Advanced Facilitation Methods II, Philosophy of Participation Methods III, Participative Fund - Raising AWARDS: Nawic Scholarship 82 -83; Vinnel Scholarship 83 -84; Three Employee Suggestions/Significant Cost Reduction WINGS Awards; '91MVP Leadership Award; '95 Gold Coast BPW Woman of the Year, '96 President's Award PROF: International Association of Facilitators (Board of Directors; Chair, Construction SIG, Editor, Newslet- ter & Journal); American Association of Cost Engineers; National Association of Women In Construc- tion (Chair, Girl Scout Construction Patch Program); Associated General Contractors; Society of Women Engineers; Business and Professional Women (Past President; District & State Offices);'Lead- ership South Dade 1990 -1991 (Program Committee 1991 - 1993); YWCA (Board of Directors); Palm Beach County Women's Coalition (Co- Chair, 1994 - 1996); School Advisory Committee 1992 -1993; Palm Beach County Building Industries Forum, Advisory Committee Member, 1993 -1997. 4082 Chestnut Avenue Palm Beach Gardens, Florida 33410 -2146 Ph. (561) 691 -8220 * Fax (561) 691 -8237 * RV5I@aol.com April 15, 1997 Ms. Bobby Herakovitch City Manager City Hall City of Palm Beach Gardens 10500 Military Trail Palm Beach Gardens, FL 33410 Dear Ms. Herakovitch: I am submitting my resume for a future opening on the Planning & Zoning Board. Significant Qualifications include: 20 years Social work experience with �• *CARF consulting certification *ADA consulting training * Certified Disability Consultant *Member of NASW, ARC, t I have been a resident of Palm Beach Gardens, and Palm Beach County since Nov. 95. I currently work as a Disability Consultant and writer. I would be most interested in discussing this volunteer position with you. Sincerely, P'I'l) " S ► &,& Roberta VanSickle me 16 off t I ROBERTA E. VAN SICKLE 4082 Chestnut Avenue, Palm Beach Gardens, FL 33410 (561) 6918220 • FAX (561) 691 8237• RV51@aol.com OBJECTIVE A position with an organization in need of a proven leader, administrator, manager and Social Worker. QUALIFICATIONS SUMMARY Over twenty years Social Work experience emphasizing Supported Employment program development. Proven ability to provide services to local and national disability support group activities. Outcome oriented skills, including problem solving, staff motivation, communication resulting in client service satisfaction. EXPERIENCE Consultant; Writer: ( Volunteer coordinator, Internet support groups ) 1995- Consultant to non -CARF accredited institutions resulting in successful accreditation. Consultant to professional Internet list serves, disability and vocational web sites. Published in T8/ Challenge, (Brain Injury Association); Stroke UpBeat (National Stroke Association); Stroke Connection, (American Heart Association) and in A Day in the Life of a Social Worker,(White Hat Communications). Established and coordinate internet stroke and supported employment groups; maintain job help webpage. Jones Publishing, Iola, WI 1996 Editor, Job Training and Placement Report Solicited, edited, wrote and transmitted from Florida home monthly copy for professional publication. Monitored national and international supported employment activities. Introduced legislative and funding issue columns. Represented publisher at international conference. Bancroft, Inc., Haddonfield, NJ 1984-1995 Area Supervisor for Supported Employment: Vocational Liaison Supervised 13 direct - service workers in award - winning (PEER) client, family and employer support programs. Managed annual budget of $100,000; developed new client employment opportunities. Wrote agency and department policies; manual for community transportation of clients to work. Wrote successful intra- agency grant resulting in additional Vocational Rehabilitation funding. Established and implemented guidelines for department person centered job development; developed and maintained program evaluation system. Increased client satisfaction and job retention. Presented at six national conventions. Connected agency with affiliations; achieved statewide recognition for model vocational and residential services. Achieved department's first CARF accreditation. Community Residential Supervisor, Vocational Educateur Provided 24 -hour services to clients. Supervised 10 direct care staff integrating residential and vocational services. Initiated client participation in local government and community advocacy groups. Represented agency in highly successful state licensing and accreditation. Won outstanding service recognition award. Washington Hilton, Washington, D.C. 1983-1985 Convention Management Coordinator. Customer Service representative for international convention guests. Scheduled city convention activities. Assisted with 50th Presidential Inaugural Ball. American Red Cross, ( Various military bases and chapters ) 1975 -1985 Caseworker, Volunteer Disaster Services Chairman Provided emergency counseling and financial services to distressed military personnel. Established disaster relief plans; coordinated emergency services. Assigned to National Red Cross disaster team as damage assessment supervisor. United States Navy Relief Society, ( Various Naval bases) 1975 -1977 Casework Supervisor Supervised 4 caseworkers; provided financial, family and community resource counseling. Recognized for over 1,000 hrs of outstanding volunteer work. EDUCATION MSW, Social Work Management,( Honors), Rutgers University, Camden, NJ, 1996 BS, Psychology /Sociology, Franklin College, Franklin, IN, 1973 ADA, SSI Work Incentatives, Supported Employment Management. Person - Centered Planning, Come// University and APSE Damage Assessment Management, Disaster Services, Caseworker Supervision, American Red Cross. PROFESSIONAL ASSOCIATIONS Alpha Delta Mu, National Social Work Honor Society, elected 1996 Commission for Accreditation of Rehabilitation Facilities, Program Consultant American, Board of Professional Disability Consultants, Certified Disability Specialist International Association of Persons in Supported Emplovment ( New Jersey, Florida) Past member Board of Directors Established /chaired a supervisory network which Increased statewide funding and support. Chaired nationally recognized state conference committee which served over 200 tri -state APSE members. Presented at state and international conferences. Association for Retarded Citizens; Past Vice President, member, Board of Directors National Association of Social Workers ( Florida, International) AmariGan Association of Mental Retardation CITY OF PALM BEACH GARDENS APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) The City of Palm Beach Gardens has several advaorylananomous boards residence serve on as volunteers. The following is a list of the boards and a vary brief synapsis of their responsibilities: Art Advisory Committee: Meets as needed (minimum once per month) to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinance. Beautification do Environmental Committee: Meets at 7:30 p.m. on tho 2nd Wednesday of each month. This board makes recommendations to the City Council regarding the beautification of City property and the status of the environment throughout the City. Code Enforcement Board: Meets at 7 p.m. on Mondays, when deemed necessary. This quasi judicial board issues findings of bite and concimions of law to bring certain violations to the City's Code in compliance. Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board makes recomendations to the City Council concerning the needs and rw4mn xuW steps to be taken to improve relationships and performance of local sehools. Planning A Zoning Board: Meets mplarly 31 730 p.m. on the Znd and 41h Tuesdays of each man& This board is vested with the jurisdiction of making formal to the City Council on matters pertaining to land usage, and is responsible for considering all site and appeam alm plans for crew projem within the City. Recreation Advisory Board: Meets a0-30 p.m. on the Lst Tuesday of each month. This board makes t'ecoma>stridadons to the Couaeil concerning the dmloprnent. operation, mahmmance. financin& etc. of recreational ameniticeprogra ". Pension Boards: Police, Fimmen's and General Employees. These boards meet at various times, usually once a month or once every 3 mouths, and make decisions regarding pension fiord invasoment portfolios and other pension management issues. If you are willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Clerk's Office, 10500 N. Military Trail, Palm Beach Gudens, Florida 33410, Please Print in Black Ink City of Palm Beach Gardens APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) t3oard(s) Applied for: FL A, 9 A t &l Pn •e- 'Z o A% kL r t 110 "D Date: 317.514? Name: , PAut_ T. S 4T3EkTEt_1, O Phone: H (62- 2 -5433 W b Zb • 7 boo Address: L b 2 6 S H "y t-4 "S C rZCLE — How long have you been a resident of Palm Beach Gardens? t q' yrs Palm Beach County? A-P Employer: SA6,"91t,o Causrit -Ln,04 of FL. ;NC Position: V"(4- ARESIA"'r How Lone. Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Boards) for which you are applying (i.e., education. employment, participaron in service organisations or clubs ): PLeASF- Say ATrac-+sg� Signature 2•d FAOL T. UTELLO Phone 561626 -7600 Fax 561- 775 -9117 Home Phone 561 -622 -5433 OBJECTIVE 1026 Shady LAM Circle Palm Beach Gardens. Florida 33418 To be promoted from the City of Palm Beach Gardens Code Enforcement Board to the Planning and Zoning Commission. QUALIFICATIONS I am responsible for many aspects of planning, architectural design, site planning and landscape architectural design for our local homebuilding company. As an active member of our design team, I work closely with landscape and building architects, beginning with conceptual site and building designs and ending with completed construction of the homes and neighborhoods. I have served a term of four years as the builder representative to the PGA National Property Owners Association Architectural Review Committee. This committee was responsible for reviewing all residential and commercial building and landscaping plans for aesthetics and architectural conformity. All plans for any structures to be built within the PGA National community must have received the review and approval of this committee prior to the receipt of a building permit by the City of Palm Beach Gardens. I had served on this committee during the very active growth and development years of PGA National. I have also served on the Architectural Review Committees of Shady Lakes, Cypress Hollow and BallenIsles Country Club, all of which are successU and aesthetically appealing neighborhoods and communities within the City of Palm Beach Gardens. Currently, I am serving my third year on the City of Palm Beach Gardens Code Enforcement Board. I am the current vice- chairman. I was personally involved with the planning, design, approval and construction of Connor's Nursery in West Palm Beach. This is a facility which provides 24 hour care to AIDS infected infants and toddlers. I have been a resident of Palm Beach Gardens since 1984. WORK HISTORY EDUCATION 1984- Present. Vice - President Sabatello Construction of Florida, Inc. Responsible for day to day construction, sales and customer service for a segment of the company's active communities. Bachelor of Science in Biology, University Honors, M -qQrrra Cum Laude, Fairleigh Dickinson University, Madison, New Jersey, 1981 Attended Emory University School of Dentistry, Atlanta, Georgia, 1981 -1984 April 6, 1998 RESOLUTION 34, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR THE APPOINTMENT OF ONE (1) MEMBER TO THE BEAUTIFICATION AND ENVIRONMENTAL COMMITTEE OF THE CITY OF PALM BEACH GARDENS; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 2 -101 of the Palm Beach Gardens Code of Ordinances provides for the appointment of members to the City of Palm Beach Gardens Beautification and Environmental Committee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. Pursuant to Section 2 -101 of the Palm Beach Gardens Code of Ordinances, A4" WtT---j is hereby appointed as a regular member of the Beautification and Environmental Committee for three (3) years, which term of office shall expire March 21, 2001. Section 2. This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS DAY OF APRIL 1998. ATTEST: LINDA V. KOSIER, CMC, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO JOSEPH R. RUSSO, MAYOR APPROVED AS TO FORM AND LEGAL SUFFICIENCY CITY ATTORNEY AYE NAY ABSENT CURRENT MEMBERS BEAUTIFICATION & ENVIRONMENTAL COMMITTEE (5 Members - 3 Year Terms) (3 Members - 2 Year Terms) (1Member -1 Year Term) B & E.Mem 03/19/98 TERM DATE MEMBERS TERM EMPIRES APPOINTED Vacancy (1 yr.) 3/2,1/98 Baqir Murtaza Syed, M.D. (2 yrs.) 6/16/98 12/18/97 148 Oakwood Lane 33410 Home: 776 -0010 Work: 626 -7606 Joe Royals (2 yrs.) 6/16/98 7/2/97 611 6th Court 33410 Home: 625 -1558 Work: 838 -5130 Susan Wood (2 yrs.) 6/16/98 9/1/94 522 5th Court 33410 Home: 627 -8145 Work: 694 -3000 Jeffrey Renault, Chair (3 yrs.) 6/16/2000 6/16/88 11043 Oakway Circle 33410 11/20/97 reapp. Home: 626 -8806 Work: 626 -4653 Bettie B. Marks (3 yrs.) 6/16/2000 6/16/81 5155 Peppercorn Street 33418 11/20/97 reapp. Home: 622 -3219 Sheryl Snyder (3 yrs.) 6/16/2000 6/20/96 6904 Germinata Oak Court 33410 11/20/97 reapp. Home: 627 -7641 Work: 561- 790 -5116 Sally Wilks (3 yrs.) 6/16/2000 6/20/96 268 Canterbury Drive W. 33418 11/20/97 reapp. Home: 627 -0771 Connie Premuroso (3 yrs.) 6/16/2000 11/20/97 app. 163 Eagleton Court 33418 Home: 622 -9256 Work: 842 -7444 B & E.Mem 03/19/98 18 Cayman Place Palm Beach Gardens, Fl, 33418 February 3, 1998 Jefiiey Renault, Chairman Beautification and Environmental Committee 11043 Oakway Circle Palm Beach Gardens, Fl, 33410 Dear Jeff, I have enjoyed serving on the B & E committee since its rebirth. However, due to the day and time that the committee meets, it is very difficult for me to attend the meetings. I have two small children at home, and no -one to watch them at that time. Bringing them to the meeting is one solution, but, since that is their dinnertime, they may be difficult to control When I decide to volunteer and serve on a committee I plan on being active and making a difference. It has been frustrating for me to` not attend the meetings. I hope y9p understand that at this time I must step down from the committee. Please rec eider my involvement on the committee if you should decide to change the day and Yours truly, Donna W. Amado BEAUTIFICATION & ENVIRONMENTAL COMMITTEE APPLICANTS APPLICATION DATE APPLIED EXPIRATION DATE 1013/96 10/3/98 APPLICANT Audrey Marton 119 Lost Bridge Drive Palm Beach Gardens 33410 Home: 626 -4355 CITY OF PALM BEACH GARDENS APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) The City of Palm Beach Garden, has several advisory/autonomous boards residents serve on as volunteers. The following is a list of the boards and a very brief synopsis of their responsibilities: Art Advisory Committee: Meets as needed (minimum once per month) to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinance. a �Snment fir�tion Environmental Committee: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board recommdations to the City Council regarding the beautification of City property and the status of the throughout the City. Code Enforcement Board: Meets at 7 p.m. on Mondays, when deemed necessary. This quasi-judicial board' findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board makes & mxndations to the City Council concerning the needs and recommended steps to be taken to improve relationships and performance of local schools. Planning & Zoning Board: Meets regularly at 7:30 p.m. on the 2nd and 4th Tuesdays of each month. This board is vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible fortonsidering all site and appearance plans for new projects within the City. . Recreation Advisory Board: Meets at 7 :30 p.m. on the 1 st Tuesday of each month This board makes �( recommendations to the Council concerning the development, operation, maintenance, financing, etc. of recreational amenities/programs. If you are willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Clerk's Office, 10500 N. Military Trail, Palm Beach Gardens, Florida 33410. Phase Print in Black Ink City of Palm Beach Gardens APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) Board(s) Applied for: Date: Name: Aide eJ 7`0 A�) Phone: H W - - Address: (1q L How long have you been a resident of Palm Beach Gardens? oso Palm Beach County ?_ .�...,.�a_ Employer. Position: ��Sa:P� How Long? Please aria -h a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(:;) for which you are applying (i.e., education, employment, participation in service organizations or clubs): signature ` Date - �;.�-;Fe April 6, 1998 RESOLUTION 35, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PAT -M BEACH GARDENS, FLORIDA, PROVIDING FOR THE APPOINTMENT OF THREE (3) MEMBERS TO THE PARKS AND RECREATION ADVISORY BOARD OF THE CITY OF PALM BEACH GARDENS; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 46 -33 of the Palm Beach Gardens Code of Ordinances provides for the appointment of members to the City of Palm Beach Gardens Parks and Recreation Advisory Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. Pursuant to Section 46 -33 of the Palm Beach Gardens Code of Ordinances, AO CAD and 4 are hereby appointed as regular members of the Parks and Recreation Advisory Board for two (2) years, which term of office shall expire March 20, 2000. Section 2. This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS DAY OF APRIL 1998. JOSEPH R. RUSSO, MAYOR ATTEST: APPROVED AS TO FORM AND LINDA V. KOSIER, CMC, CITY CLERK LEGAL SUFFICIENCY VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO CITY ATTORNEY AYE NAY ABSENT March 24, 1998, Tuesday Linda Kosier City Clerk City of Palm Beach Gardens 10500 N. Military Trail Palm Bch Gardens, Fla. 33410 Linda! 1 would be happy to be reappointed to the City of Palm Beach Gardens Park and Recreation Advisory Board! Thank you for bringing this issue to my attention. This last year of service to the city has been a very rewarding and exciting time for me. And 1 eagerly look forward to a very productive 1998! Thanks again! P. Susie Kendall Chairperson cc: Sue Miller /Staff Liaison cc: Lauren Furtado, Council Liaison CURRENT MEMBERS PARKS AND RECREATION ADVISORY BOARD (5 Regular Members - 2 yr. Tereus) (2 Alternate Members - 2 yr.. Terms) TERM DATE MEMBERS TERM EXPIRES APPOINTED Bruce W. Fletcher (1 yr) 3/20/98 10/16/97 Reg. 4320 Lilac Street, 2C 33410 (fill unexpired Home: 691 -0890 term of Work: 845 -9788 Laura Haase) Susie Kendall (1 yr) 3/20/98 4/3/97 Reg. 5603 Whirlaway Road 33418 Home: 622 -2976 Work: 640 -6667 Pam Didio (1 yr) 3/20/98 6/5/97 Reg. 9775 Buttercup Circle South 33410 Home: 622 -4529 Charles Torrey (2 yrs) 9/4/99 4/3/97 Alt. 4467 Gardenia Drive 33410 914/97 Reg. Home: 622 -4375 Ed Oliver (2 yrs) 3/20/99 4/3/97 Reg. 1 Marlwood Lane 33418 Home: 627 -4987 Work: 684 -6841 Michael Simon (2 yrs) 3/20/99 4/3/97 Reg. 1601 Silverleaf Oak Ct. 33410 Home: 626 -3658 Work: 650 -0677 Jim H. Maynor (2 yrs) 9/4/99 6/5/97 Alt. 10162 Dasheen Avenue 33410 9/4/97 Reg. Home: 627 -6586 Bette Bates, Alternate (2 yrs) 9/4/99 9/4/97 Alt. 10102 Dasheen Avenue 33410 Home: 625 -1841 Work: 626 -9887 Christopher Holmes, Alternate (2 yrs) 9/4/99 9/4/97 Alt. 100691 Hidden Lakes Circle 33418 Home: 626 -6329 Work: 627 -0102 p&r- bd.mem 10/14/97 PARKS AND RECREATION ADVISORY BOARD APPLICANTS APPLICATION DATE APPLIED EXPIRATION DATE APPLICANT 4/21/96 4/21/98 Timothy Clair Andersen 10/3/96 10/3/98 10/9/96 10/9/98 9/2/97 9/2/99 9/3/97 9//3/99 rec- app.Ist 3/19/98 11752 Cottonwood Avenue 33410 Home: 627 -2167 Work: 407 -464 -8607 Audrey Marton 119 Lost Bridge Drive Palm Beach Gardens 33410 Home: 6264355 Eckhard "Bed' Bennewitz 10 Glen Cairn Road Palm Beach Gardens 33418 Home: 622 -5734 Tory Buckley 4454 Daffodil Circle South 33410 Home: 622 -9034 Work: 626 -2382 Ellen Finnerty 4 Thurston Drive 33418 Home: 627 -1361 Work: 776 -2445 The City of Palm Beach Gardens has several advisory/autonomous boards residents serve on as volunteers. The following is a list of the boards and a very brief synopsis of their responsibilities: Art Advisory Board -Meets as oeeded(minimum once per month)to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinances. Beautification and Environmental Committee- Meeting at 7:30 PM on the 2nd Wednesday of each month, this board makes tecorn—A -eions to the City Council regarding the beautification of City property and the status of the eovironmmt throughout the City. Code Enforcement Board - Meeting at 7:00 p.m. on Mondays, when deemed necessary, this quasi-judicial board issues findings of fact and conclusions of law to bring certain violations to the City's Code in compliance. Education Advisory Board - Meeting at 7:00 p.m., once a month (specific day not yet deter- in-i). This board makes recommendations to the City Council concerning the needs and recommended steps to be taken to in+�hfOVe relationships and performance of local schools. 14i it Svst=e Eaard- Meeting = 7:30 p.c. on tha 1st Tuesday of each taottth. Th::s b*.- -d --je_ rxo=m d=tjc3 to the Council regarding the Merit System Rules and Regulations governing non -union employees of the City. Planning 3c Zoning Commission- Meeting tvgulariy at 7:30 p.m. on the 2nd and 4th Tuesday of each month. This board is vwW with the jurisdiction of malting formal recommendations to the City Council on matters pertaining to land usage. sad is responsible for considering all site and appearance plans for new project within the City. Recreation Advisory Board - Meeting at 7 :30 p.m. on the 1st Tuesday of each month. This board makes recommendations to the Council concerning the development, operation, mainepean financing. etc., of recreational amenities/prograns. Zoning Board of Appeals- Meeting at 7 :30 p.m. on the 2nd Wednesday of each month, when petitioned. This 212rA-inomous board hens and decides appeals for variances to certain sections of the City's Code. If you ate willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Cleric's Office. 10500 N. Military Trail, Palm Beach Garden, Fl 33410. APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) CITY OF PALM BEACH GARDENS. FLORIDA. Date of Application: i Board(s) Applied For. wi4l mob%% j�Otl wee4�� j , Name: Address: L=- - Phone Numbers: Home: Business:dJ/ `47�/4;Z % Z /�o7 J How long have you been a resident of Palm Beach Gardens ?_P! -lei Beach County? 2 Zielj0 %7-' -P' - gel - eegA4 11P46-r::16— Where? Employer: Position- How Long?, -tee �It.9LA! 4, ?�� Summarise qualifications and ctperience acquired that you fed would be belpfni to the Board(s) for . bah you are applyingMiis might include educatio employment pd patio is servtee o�gaom or dubs)- o.c1 e GSVit:[� O•J b/ e 7::Z a� 7'z7 r-S-r . •4�d� se . ,sled i �:lG. ,C el TIMOTHY C. ANDERSEN. SRPA Real Estate APPWsak, CornuRatlona, Analyses - Telephone (407M? -2167 Certified General Real Estate Appraiser, RZ0000998 11752 Cottonwood Avenue Palm Beach Gardens, FL. 33410 15 May 1996 Linda V. Kosier, CIVIC City of Palm Beach Gardens 10500 No. Military Trail Palm Beach Gardens, Fl. 33410 -4698 Re: Application of Positions on Advisory Board(s), City of Palm Beach Gardens Dear Ms. Kosier. Enclosed is my application. I shall be pleased to serve in whatever capacity the City decides.. Sincerely Y urs, ov- Tim . Andersen 1 CITY OF PALM BEACH GARDENS APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) The City of Palm Beach Gardens has several advisory/autonomous boards residents serve on as volunteers. The following is a list of the boards and a very brief synopsis of their responsibilities: Art Advisory Committee: Meets as needed (minimum once per month) to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinance. a M �. utification &Environmental Committee: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board makes recommendations to the City Council regarding the beautification of City property and the status of the environment throughout the City. Code Enforcement Board: Meets at 7 p.m. on Mondays, when deemed necessary. This quasi-judicial board issues findings of fact and conclusions of taw to bring certain violations to the City's Code in compliance. Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board makes recomendations to the City Council concerning the needs and recommended steps to be taken to improve relationships and performance of local schools. ► e o cii er=:Mezi Planning & Zoning Board: Meets regularly at 7:30 p.m. on the 2nd and 4th Tuesdays of each month. This board is vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible for-considering all site and appearance plans for new projects within the City. Recreation Advisory Board: Meets at 7:30 p.m. on the 1st Tuesday of each month. This board makes recommendations to the Council concerning the development, operation, maintenance, financing, etc. of recreational amenities /programs. If you are willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it :o the City Cleric's Office, 10500 N. Military Trail, Palm Beach Gardens, Florida 33410. Please Print in Black Ink- - City of Palm Beach Gardens APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) Boards) Applied for: Date: 47� X99 Name: ,4 U J.- Iff It Mt4 7-0 A- Address: 119 Z .d s 2 F r r v e— v How long have you been a resident of Palm Beach Gardens? Employer: xv Position: Phone:H GAG�ss W - crto Palm Beach County ?_ 2- -,,,,o U V �s How Long? R A— Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(;;) for which you are applying (i.e., education, employment, participation in service organizations or clubs): Signature //! Date - -_ City of Palm Beach Gardens APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) Board(s) Applied for: Sa~-D— Date: Q &d4maq% Name: ._6CK K A4.P ~ &;a,j E tj pj E W t T Y Phone: H `1 L S 7 31/ W_ Address: 10 gLac IJ A,# a n1 1190 A D "WC—as 6—L 3 3 V d' S' V How long have ou been a resident of Palm Beach Gardens? l0 Palm Beach County? i.e. Employer: _�. — Position:� How Long? Pl.=c a:,ach a itSLULic to your appiication or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in service organizations or clubs): � Signature Date SEP 02 197 09:41AM BEACH GARDUG CITY OF PALM MIA TION FOR POSIT1,0143 ( The City of Palm Beach Gardens Im :everal advisory/autonanom b boards and a very brief synopsis if t teir responsibilities: Art Advisory Committee: Meets ss needed (minimum once per determine compliance with the Ar4i in Public Places Ordinance. P.2 3 GARDENS? N ADVISORI' BOARD(S),, u residents serve on as voluntet rs,- Tha.fnilow_in&1s a list of the to review -planned projects and submittals of Art to Beautification & Environmental Committee: Meets at'1:30 1). ml on the 2nd Wednesday of each month. This board mak,:s recommendations to the City Coun it regarding the beautifi.- atiort o ity property and the status of the environment throughout the City. Code Entomement Board: Meets t 7 p.m. on Mondays, when de:e td necessary. This quasi-judicial board issues findings of fact and conclusions of law to grin ; certain violations to the City's Code in compliance. Education Advisory Board: Mee`4 at 7:30 p.m. on the 2nd. Wedru:srfy of each mono.. This board makes recomendations to the City Cowtcil concerning the neels -ad recommended steps to be talc to improve relat.',unships and performance of local schoo`s. Planning; & Zoning Board: Meets regularly at 7:30 p.m. on the ,2ti and 4th Tuesdays of each month. This board is vested with the jurisdiction of making forma commendations to the City Gn it on matters pPrt3ininz to land usage, and is responsible for considering all site and appearanc plans for new project; within a City, Recreation Advisory Board: Nleeti at 7:30 p.m. on the 1st Tuesdai of each month. TWs board ,stakes recommendations to the Council concerning the developm zt, operation, maintenance, lint cing, etc. of recr_ational amenities/programs. Pension 3oards: Police, Firemen i and General Employ-tes. Thee boards meet at various time::, usually once a month or once every 3 months, and make decido s regarding pension fluid inve ent portfolios and other pertsion management issues. If you ate willing to serve as as r ;ular or alternate member of o e or more of the-.;B boards, please complete the following application form and forward it to :he City Clerk's Office, 10500 If. Military Trail, Palm Beach Gardens, Florida 33410. - - Plea; a Priiz# i.n Black Infr------ - - ---- -------- ----- - - - - -- City of Palm Beaqh Gardens ATION FOR POSITIONS ION ADVISOR'i BOARDS) Board(s;. Applied for: Recrea i on Advisory Board _ Date:. 9/2/97 Name: _Tory Buckley Irdens, Phone: H 622 -9034 _ W 626 -2382 Address. 4454 Daffodil JCir. So., Palm Beach F1. 33410 _ How long have you been a resid nt of Palm Beach Gardens'_ 3.5 Years Palm :beach County? 20 prs. Employer: American Fynde 5 Trust Corp. Posid n: President How Long? 5 yrs. Please attach a resume to your app !cation or use space below to su marize qualifications and ea-perience acquired that would be helpfi�f to the Board(s) for whi :h you are applying (i.e:., ednnca on, employment, participation in service organizations or clubs): Active as player', coat , sponsor of yarious_Y uth and adult sporting activities in both the county and city.ov r the last twenty yea . I have a business degree,,from FAU and have been acitve in the financing, mana�ent marketing of several business ventures and an on going enterprise of financing business quipment since-graduating. Signatme CITY OF PALM BEACH GARDENS APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) The City of Palm Beach Gardens has several advisory/autonomous boards residents serve on as volunteers. The following is a list of the boards and a very brief synopsis of their responsibilities: Art Advisory Committee: Meets as needed (minimum once per month) to review planned projects and submittals of Art to determine compliance with the Arts in Public Places Ordinance. Beautification & Environmental Committee: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board makes recommendations to the City Council regarding the beautification of City property and the status of the environment throughout the City. Code Enforcement Board: Meets at 7 p.m. on Mondays, when deemed necessary. This quasi-judicial board issues findings of fact and tronclusions of law to bring certain violations to the City's Code in compliance. Education Advisory Board: Meets at 7:30 p.m. on the 2nd Wednesday of each month. This board makes recomendations to the City Council concerning the needs and recommended steps to be taken to improve relationships and performance of local schools. Planning & Zoning Board: Meets regularly at 7:30 p.m. on the 2nd and 4th Tuesdays of each month. This board is vested with the jurisdiction of making formal recommendations to the City Council on matters pertaining to land usage, and is responsible for considering all site and appearance plans for new projects within the City. l Recreation Advisory Board: Meets at 7:30 p.m. on the I st Tuesday of each month. This board makes recommendations to the Council concerning the development, operation, maintenance, financing, etc. of recreational amenities/programs. Pension Boards: Police, Firemen's and General Employees. These boards meet at various times, usually once a month or once every 3 months, and make decisions regarding pension fund investment portfolios and other pension management issues. If you are willing to serve as a regular or alternate member of one or more of these boards, please complete the following application form and forward it to the City Clerk's Office, 10500 N. Military Trail, Palm Beach Gardens, Florida 33410. Please Print in Black Ink -- ----- -___ -- -- City of Palm Beach Gardens APPLICATION FOR POSITIONS ON ADVISORY BOARD(S) Board(s) Applied for: CC— f�!.' F�a et ( Date: G! ��r� � 7 Name: l %1 e t Phone: H 'a' 3 it I W 7? Address: At IL Kt:l ID,/ How long have you been a resident of Palm Beach Gardens? t,61 Li v-5 Palm Beach County? 30 7 r-3 Employer: t,c !.,,r� z�G� ;L` Gnac fez -! <. Position: / P �'rec"rG How Long? ��`l Please attach a resume to your application or use space below to summarize qualifications and experience acquired that would be helpful to the Board(s) for which you are applying (i.e., education, employment, participation in service organizations or clubs): Signature 71!_(&Y?,C�.r,�u�c ELLEN R. FINNERTY, PHR 19 Edinburgh Drive Palm Beach Gardens, Florida 33418 (407) 625 -1361 EDUCATION W72 -W74 University of Florida. Gainesville, Florida Degree: B.A. Sociology 9/71 -6/72 University of South Florida, Tampa, Florida Degree: A.A. Psychology PROFESSIONAL EXPERIENCE 6193- Present MANAGEMENT CONSULTANT City of Palm Beach Gardens Self- employed as a Training Specialist and Human Resource Generalist Evaluated training needs of City employees Selecting and developing training programs and Training Suppliers Scheduling employees for training sessions and facilitating sessions Wrote Human Resource policy and procedures for: Employee Assistance Program Sexual Harassment Family and Medical Leave Overseeing operation of the Human Resource Department and supervising personnel (2) Evaluated and recommended changes to update employee benefits Handle special projects as assigned by City Manager Evaluated and implemented changes to update phone system for increased efficiency Coordinating an air quality evaluation of City Hall Complex Lead Hurricane / Disaster Subcommittee Lead the City Employee Picnic Committee Attended the Personnel Association of Palm Beach Co. conference on The Family and Medical Leave Act of 1993 - Impact and Implementation for Employers 12/92 -6/93 TRAINING SPECIALIST / EDUCATION ASSISTANCE PROGRAM COORDINATOR Florida Power and Light - Corporate Education and Training (CET) - North Palm Beach, Florida Responsible for the Corporate Education Assistance Program, management of the Human Resource Media Library and administration of the New Employee Orientation and Managing Stress courses. Education Assistance Program Coordinator: Administered Education Assistance Program to all FPL employees ($900,000 budget) Maintained mainframe data based program information Recommended and implemented program enhancements Coordinated with all state and private universities - liaison between universities and FPL Coordinated with area offices to ensure consistent administration of program Facilitated presentations to employees, introducing new program offerings Served as member on the,FEEDS Advisory Board (Florida Electrical Engineering Delivery System) Training Specialist Managed the CET library which included 500 videos and 400 audio tapes Managed and scheduled staff of 3 from 3 different departments within Human Resources Organized and set up the entire CET/Human Resource Media Library Automated the check out process of videos, audio tapes and books Administered the New Employee Orientation Course Certified instructor of New Employee Orientation and Managing Stress Courses Chairman of the United Way Campaign for 2000 FPL employees Selected as delegate for Citizens Ambassador Program Human Resource Delegation to Russia Resume of Ellen Finnerty 1/88 -12192 TRAINING SPECIALIST Page 2 Florida Power and Light - Corporate Education and Training (CET) - Juno Beach, Florida Responsible for the administration of training courses which included program development and revision as needed, identifying training and certifying instructors, monitoring program effectiveness and selection of vendors. Administered the following corporate training courses: Techniques 1 Supervising Teams Statistical Concepts for Managers Weibull Analysis Application Expert Reliability Tools & Techniques Effective Listening Managing Stress Economic Decision Making New Employee Orientation Interpersonal Communication Skills Developed and implemented the Managing Stress Course. Certified instructor Revised the New Employee Orientation course. Certified instructor Served as CETs Instructor Management Administrator. (250 instructors) Set up and managed the Human Resource Housing Assistance Office after Hurricane Andrew Chairman of United Way Campaign for 2000 FPL employees Team Leader of Quality Improvement Team; Training Wheels. President Cup finalist two times. Attended the ASTD (American Society of Training and Development) national conference Attended the seminar 'Powerful Communication Skills for Women' Attended People Involvement Quality Conference, Texas Instruments, Dallas • Obtained Certification as a Professional in Human Resources (PHR) with studies in: Management Practices Selection and Placement Training and Development Compensation and Benefits • Employee / Labor Relations Health, Safety and Security 7/80 -4/82 RECREATION PROGRAMMER North Palm Beach Recreation Department - North Palm Beach, Florida Planned and implemented programs and a year round calendar of special events for the Village of North Palm Beach. Implemented Senior Citizens Advisory Board which meets monthly to schedule activities for seniors. Manager of all instructors. Responsible for public relations for the department. 10/77 -808 ASSISTANT DIRECTOR OF SOCIAL SERVICES Singing River Hospital - Pascagoula, Mississippi Provided counseling, guidance and referrals to other service related agencies. Coordinated administration of nursing home placements. Participated as a juror on Coroners inquests. Set up social services program for Hemodialysis unit (Artificial Kidney Unit). Assisted families of DOA victims in Emergency Room on a 24 hour on -call basis. 7/75 -10/77 SOCIAL WORKER Mississippi State Department of Public Welfare - Pascagoula, Mississippi Work Incentive Program (WIN) - Administrator of Work Incentive Program for three counties. Organized and provided services which included child care arrangements, family planning counseling, home management, transportation, medical exams and counseling. Resume of Ellen Finnerty AFFILIATIONS William T. Dwyer High School Academy of Finance Advisory Board - Present Junior League of the Palm Beaches - 1988 Parent Teacher Organization (PTO) Advisory Board - Allamanda Elementary, 1986 Playscape of Palm Beach Gardens - Organizer and Chairman, 1985 Search Youth Retreat - Adult Leader, 1980 St. Paul's Catholic Church Youth Group Leader - North Palm Beach, 1980 St. Mary's Catholic Church Youth Group Leader - Denver, Colorado, 1979 St. John's Episcopal Church Youth Group Leader - Pascagoula, Mississippi, 1978 Mississippi Conference on Social Welfare - 1976 MOVE - Mississippi Offenders and Volunteer Effort, Advisory Board, 1976 SEAM - State Employee Association of Mississippi - Vice President, 1976 AAUW - American Society of University Women (Mississippi - Program Vice President, 1976) (Florida - Educational Foundations Chair- 1984, Program Vice President- 1985) Alpha Delpha Kappa - National Sociological Honor Society, Lifetime Member MYCON - Mayor's Youth Council on Narcotics, North Palm Beach, Mayor Tom Lewis, 1969 Founder and President - North Palm Beach Action Teens - 1969 MEMBERSHIPS Personnel Association of Palm Beach County Society for Human Resource Management American Society of Training and Development City of Palm Beach Gardens Recreation Advisory Board Northern Palm Beaches Chamber of Commerce Education Committee HONORS, AWARDS, CERTIFICATIONS Presidents' Honor Roll, University of Florida American Association of University Women (AAUW) Education Foundations Named Honoree Outstanding Volunteer Service Award Presidents Cup Finalist - FPL Quality Improvement Project competition Professional in Human Resources Certification (PHR) Page 3 April 7, 1998 RESOLUTION 37, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR THE APPOINTMENT OF AS FIRE CHIEF, PURSUANT TO SECTION 6 -1 (c) (5) OF THE CITY CHARTER; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Palm Beach Gardens, Florida, provides in Section 6 -1 (c) (5) that "...the city manager's powers and duties include: to appoint all department heads subject to confirmation by the city council;... "to serve as a department head; and WHEREAS, it has been recommended to the City Council by the City Manager that be appointed as the Fire Chief for the City of Palm Beach Gardens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. The City Council of the City of Palm Beach Gardens hereby confirms the appointment of as Fire Chief for the City of Palm Beach Gardens. Section 2. This resolution shall be effective upon adoption. ATTEST: Linda V. Kosier, CMC, City Clerk VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO Joseph R. Russo, Mayor APPROVE AS TO LEGAL FORM AND SUFFICIENCY City Attorney AYE NAY ABSENT CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Meeting Date: April 10, 1998 Subject/Agenda Item: Consideration of First Reading - Revised Policy for Concurrent Applications for Development Orders. Recommendation /Motion: Staff recommends approval of a new policy regarding concurrent applications for development orders. This policy is being incorporated into the Land Development Regulations. Reviewed by: Originating Dept.: Costs: $_0 Council Action: City Attorney Planning Division Total [ ] Approved ACM $ Q [ ] Approved W, condaions Current FY Other N/A [ ] Denied Advertised: Funding Source: [ ] Continued to: Attachments: Date: [ ] Operating Paper: [ ] Other N/A Ordinance, 1998 Memo from Carole Wallace -Post, Esq. Resolution 148, 1996 Resolution 59, 1994 [ x ] Not Required Resolution 92, 1993 Submitted by: Growth Mgt. Director Affected parties [ ] Notified Budget Acct. #: [ ] None Approved by: City Manager [ x ] Not required BACKGROUND: The City Council initially approved a policy for concurrent applications for development orders through the adoption of Revolution 92, 1993 which was subsequently amended by Resolution 59, 1994 and Resolution 148, 1996. Resolution 148, 1996 set forth the following policy: "No applications for site plan development orders shall be accepted or processed by the Planning and Zoning Department concurrent with, or prior to the approval of a comprehensive plan amendment, DRIs, PCDs, or PUDs, or amendments hereto." Resolution 148 went on to state that City Council may accept and process a concurrent Agenda Cover Memorandum Date: April 16, 1998 Page 2 application (as defined in the previous sentence) should the petitioner agree to "master plan the property pursuant to a developer's agreement or via a unity of control document such that the final master development plan for all properties proposed for development shall be subject to the City Council's review and approval, based upon final action of the Comprehensive Plan, DRI, PCD, PUD or amendment thereto." Staff would like to recommend for Council consideration, repealing Resolution 148, 1996, to allow for concurrent applications for development orders to be accepted, should they meet proposed criteria. This action would be in -lieu of a City Council Resolution regarding a developer's agreement. Whereas Resolution 148,1996 did not allow for concurrent review for new DRIs, a change of use within a previously approved PCD, or a text change to the City's Land Development Regulations or Comprehensive Plan, staff recommends that the policy be revised so that the (Growth Management) Department may accept and process site plan and PUD applications which have been submitted concurrent with an application to amend the City's Comprehensive Plan, Land Development Regulations, a DRI, PCD or PUD or amendments thereto when the Growth Management Director has determined that the project meets the following criteria: (1) Proposed amendments to the Comprehensive Plan shall not create a use of land which is incompatible with surrounding land uses both within and outside of the City's municipal boundaries. (2) No objection to proposed amendments to the Comprehensive Plan, has been raised through the IPARC clearinghouse or Issues Forum relating to the petition. Should an objection be filed, concurrent processing shall cease. (3) No objection to the proposed DRI, PCD, Site Plan, or PUD has been raised by a neighboring jurisdiction through the DRC process. Should an objection be filed, concurrent processing shall cease. (4) Proposed amendments to the Comprehensive Plan shall further the goals set forth in "Our Vision - a Strategic Plan." (5) As a condition of concurrent application approval, prior to site plan or PUD review, proposed amendments to the Comprehensive Plan, a DRI, PCDs or PUDs must meet either Level of Service Standards or have satisfied Concurrency. City Attorney, Carole Wallace Post, has recommended that the policy be codified in the land development regulations rather than adopted by resolution. Ordinance , 1998 has been prepared for your consideration. G: \Long Range \concdev.st.wpd April 6, 1998 April 9, 1998 April 13,1998 ORDINANCE 7, 1998 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR AMENDMENT OF SECTION 118 -38 OF THE CODE OF ORDINANCES, ENTITLED "SUBMISSION OF APPLICATION ", BY ADDING PROVISIONS REGARDING THE CONCURRENT PROCESSING OF PETITIONS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Code of Ordinances of the City of Palm Beach Gardens presently does not contain any provisions regulating the concurrent processing of development petitions; WHEREAS, the City Council adopted Resolution 92, 1993 which was subsequently amended by Resolution 59, 1994 and by Resolution 148, 1996 which amended and replaced Resolutions 92, 1993 and Resolution 59, 1994 and which set forth a policy regarding concurrent processing of applications for development orders; \MHEREAS, the City Council has determined that it is necessary to revise and codify said policy. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. Resolution 92, 1993, Resolution 59, 1994 and Resolution 148, 1996 are hereby repealed. SECTION 2. Section 118 -38 of the City's Code of Ordinances, entitled "Submission of application ", is hereby amended by inserting the following provisions (added words underlined; deleted words struck-) : (d) Concurrent Processing. Where a proposed site Dlan /development order is contingent upon aDDroval of a comprehensive plan amendment (CPA). a development of regional impact (DRI), a planned community district (PCD), a planned unit development (PUD), or an amendment to any of the foregoing, for the subject site, the City shall not accept or process the application for site plan review /development order prior to the final aDDroval and adoption of the CPA, the DRI, the PCD, the PQD, or the amendment to any of the foregoing, subject to the following requirements: 1. The Citv may accept and process the application for site plan review /development order concurrently with the application for CPA, DRI, PCD, PUD or amendments thereto, when, in the Growth Management Director's discretion, the following criteria are met: a-. If a CPA is proposed: i) it shall not result in a land use which is incompatible with surrounding land uses, including land uses within and outside the City's municipal boundaries; ii) no objection has been raised through the Interlocal Plan Amendment Review Committee (IPARC) Clearinghouse or Issues Forum; and iii) the proposed CPA is consistent with and furthers the goals set forth in the City's 'vision' "Our Vision - A Strategic Plan" dated December 5, 1996_ b. If a request for DRI, PCD, or PUD, or an amendment thereto is proposed, no objection has been raised through the Development Review Committee process by a neighboring jurisdiction. c. If a CPA, DRI, PCD, PUD, or amendment thereto is proposed, the plan must either a) meet the level of services standards, or b) satisfy concurrency. Ordinance 7, 1998 Page 2 2. If at anv time during concurrent processing, the applicant fails to satisfv anv of the aforementioned criteria. i.e. an obiection is filed. then concurrent processina shall immediately cease. The applicant is responsible to at all times meet the criteria required for concurrent processing and bears all risks for failure of an application to proceed accordingly. 3. At the City's discretion, an applicant may be required to enter into a Concurrent Processing Agreement with the City. The agreement shall be submitted to the City for review and approval and shall set forth any and all conditions for which the City deems necessary to insure master planning of the subiect site by the applicant. To this end the Citv may include reasonable restrictions or limitations on use of the subject site, acceptance of which shall be a pre - requisite to an approval of concurrent processing. The Concurrent Processing Aareement may be adopted by the Citv by resolution, and may be amended, by agreement of the parties, by resolution. SECTION 3. The City Clerk is hereby directed to ensure that the contents of this ordinance be codified as part of the City Code of Ordinances. SECTION 4. Should any section or provision of this ordinance, or any portion, paragraph, sentence, or word thereof, be declared by a court of competent jurisdiction to be invalid, such declaration shall not affect the validity of the remainder of this ordinance, but only that part declared to be invalid. SECTION 5. All ordinances and resolutions of the City, or any part thereof, which are in conflict with this ordinance are hereby repealed. SECTION 6. This ordinance shall be effective upon adoption. Ordinance 7, 1998 Page 3 PLACED ON FIRST READING THIS DAY OF PLACED ON SECOND READING THIS DAY OF PASSED AND ADOPTED THIS DAY OF JOSEPH R. RUSSO, MAYOR LAUREN FURTADO, VICE MAYOR ATTEST: LINDA V. KOSIER, CMC, CITY CLERK , 1998. _ 11998. ERIC JABLIN, COUNCIL MEMBER DAVID CLARK, COU' �CIL MEMBER CARL SABATELLO, COUNCIL MEMBER APPROVED AS TO LEGAL FORM AND SUFFICIENCY: CITY ATTORNEY VOTE: AYE NAY ABSENT_ MAYOR RUSSO VICE MAYOR FURTADO COUNCIL MEMBER JABLIN COUNCIL MEMBER CLARK COUNCIL MEMBER SABATELLO Ordinance 7, 1998 Page 4 RESOLUTION 148, 1996 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, AMENDING RESOLUTION 92, 1993 AND 59, 1994 AS TO THE PROCESSING OF CONCURRENT APPLICATIONS FOR DEVELOPMENT ORDERS; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. Resolution 92, 1993 and Resolution 59, 1994 are hereby amended and replaced with the following policy provisions: No applications for site plan development orders shall be accepted or processed by the Planning and Zoning Department concurrent with, or prior to the approval of a comprehensive plan amendment, DRIs, PCDs, or PUDs, or amendment hereto. However, the City Council may accept and process an application for a site plan development order which has been submitted concurrent with an application to amend the City's Comprehensive Plan, a DRI, PCD, PUD or amendments thereto when the City Council determines that concurrent review of the proposed site plan would still result in a comprehensively planned project. In order to assure that the project will be comprehensively planned by the petitioner(s), the petitioner(s) shall agree to master plan the property pursuant to a developer's agreement or via a unity of control document such that the final master development plan for all properties proposed for development shall be subject to the City Council's review and approval, based upon final action of the Comprehensive Plan, DRI, PCD, PUD or amendment thereto. Notwithstanding the aforementioned exception, concurrent review shall not be allowed when: a new Development of Regional Impact (DRI) is being proposed; a change of uses within a previously approved PCD has been requested; an issue has been raised through the IPARC clearinghouse or Issues Forum relating to the petition; or a text change to the City's Land Development Regulations or Comprehensive Plan has been proposed by the City Council. RESOLUTION 148, 1996 Page 2 r Section 2. This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS . Cz� DAY OF OCTO R 1996. JO - RUSSO, MAYOR G ATTEST: T NDA V. KOSIER, CMC, CITY CT_FRK VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILWOMAN MONROE COUNCILMAN JABT -iN COUNCILMAN CLARK APPROVED AS TO LEGAL FORM AND SUFFICIENCY ----THOMAS J. BAIRI% CITY ATTORNEY RESOLUTION 59, 1994 A RESOLUTION OF THE CITY COUNCIL OF PALM BEACH GARDENS, FLORIDA, AMENDING RESOLUTION 92, 1993 WHICH ESTABLISHED A POLICY AS TO THE PROCESSING OF CONCURRENT APPLICATIONS FOR APPROVAL OF A DRI, PCD OR PUD AND A DEVELOPMENT ORDER PURSUANT TO SUCH AMENDMENT; AND, PROVIDING FOR REPEAL OF ANY RESOLUTION OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1, Resolution 92, 1993 is hereby amended to add the following language as a new paragraph in 'Section 1': The City Manager may allow acceptance and processing of a concurrent site development order upon receipt by the Planning and Zoning Department of an application for Notice of Proposed Change (NOPQ when concurrently filed with the Department of Community Affairs and Treasure Coast Regional Planning Council. In no event shall the site development order approval be granted by the City Council until the DRI amendment is approved by the Department of Community Affairs. f. Section 2. All Resolutions, or parts thereof, in conflict herewith are hereby repealed. Section 3. This Resolution shall be effective upon date of passage. INTRODUCED, PASSED AND ADOPTED THIS THE AY OF JUNE, 1994. ` DAVID CLARK, MAYOR ATTEST: LINDA V. KOSIER, CMC, CITY CLERK VOTE: AYE NAY ABSENT Mayor Clark V. _ Vice Mayor Monroe — Councilman Russo v Councilman Jablin _ Councilwoman Furtado _ _ APPROVED AS TO FORM AND LEGAL SUFFICIENCY: PAUL R. GOLIS, ASSISTANT CITY ATTORNEY August 2, 1993 RESOLUTION 92, 1993 A RESOLUTION OF THE CiTY COUNCIL OF THE CiTY OF PALM BEACH GARDENS, FLORIDA, ESTABLISHING A POLICY AS TO THE PROCESSING OF CONCURRENT APPLICATIONS FOR APPROVAL OF A DRI, PCD OR PUD AND A DEVELOPMENT ORDER THEREUNDER, OR AN AMENDMENT TO A DRI, PCD OR PUD AND A DEVELOPMENT ORDER PURSUANT TO SUCH AMENDMENT; AND, PROVIDING FOR REPEAL OF ANY RESOLUTION OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND, PROVIDING FOR AN EFFECTIVE DATE. BE iT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1, No concurrent applications shall be accepted or processed by the Planning and Zoning Department which requests approval of a DRI. PCD, or PUD, or an amendment thereto, with a simultaneous site development order prior to final action thereon by the City Council. However, when an application to amend an existing DRI, PCD or PUD is proposed and said DRI. PCD for PUD is due to expire within ninety (90) days of date such application is filed, an application to extend the time period of such development order shall be submitted and processed concurrently. Section 2, All Resolutions, or parts thereof, in conflict herewith are hereby repealed. Section 3. This Resolution shalt be effective upon date of passage. INTRODUCED, PASSED AND ADOPTED THIS THE %J DAY OF SEMBER, 1993. JOSEPH R. RUSSO, MAYOR BY: Linda Monroe, Vice Mayor ATTEST: LINDA V. KOSIER, CMC, CITY CLERK j � W ABSENT APPROVED AS TO FOFIM AND .1 Y CI YA 7671 Date PBB� Post -it• Fax Note p n FtOT is I KIM ZY�x _Z%ief, Deputy City Clerk VOTE: AYE NAY MAYOR RUSSO VICE MAYOR MONROE v COUNCILMAN JABLIN _ ✓ COUNCILWOMAN FURTADO _ COUNCILMAN CLARK _ j � W ABSENT APPROVED AS TO FOFIM AND .1 Y CI YA 7671 Date PBB� Post -it• Fax Note p n FtOT is I KIM M E M O R A N D U M WATTERSON, HYLAND & KLETT, P.A. -: - -" To: Roxanne Manning From: Carole Wallace Post Subject: Concurrent Processing File No: 319.056 Date: March 23, 1998 I am in receipt of the staff report and proposed resolution providing for concurre': processing of certain applications. Rather than adopt a resolution as to the city's policy on this matter, as had been done in the past, I suggest the policy be codified in the city's code as part of the site plan approval regulations. To accomplish this, we should amend sec. 118 -43, Site Plan Review, to include the following provision: (a) No concurrent processing. Where the proposed site plan is contingent upon approval of a comprehensive plan amendment (CPA), a development of regional impact (DRI), a planned community district (PCD), a planned unit development (PUD), or an amendment to any of the foregoing, for the subject site, the City shall not accept or process the application for site plan review /development order prior to the final approval and adoption of the CPA, the DRI, the PCD, the PUD, or the amendment to any of the foregoing. (b) Exceptions. The City may accept and process the application for site plan review /development order concurrently with the application for CPA, DRI, PCD, PUD or amendments thereto, when, in the City's discretion, the following criteria are met: 1. If a CPA is proposed: a) it shall not result in a land use which is incompatible with surrounding land uses, including land uses within and without the City's municipal boundaries; b) no objection has been raised through the IPARC Clearinghouse or Issues Forum; and c) the proposed CPA is consistent with and furthers the goals set forth in the City's vision plan "Our Vision -- a Strategic Plan" dated Roxanne Manning Page 2 March 23, 1998 2. If a request for DRI, PCD or PUD, or an amendment thereto is proposed, no objection has been raised through the DRC process by a neighboring jurisdiction. 3. If a CPA, DRI, PCD or PUD, is proposed, the proposed plan must either a) meet the level of service standards, or b) satisfy concurrency. (c) If at any time during concurrent processing, the applicant fails to satisfy the aforementioned criteria, i.e. an objection is filed, then concurrent processing shall immediately cease. The applicant is responsible to at all times meet the criteria required for concurrent processing and bears all risks for failure of an application to proceed accordingly. I believe this format is more clear as to the process, the requirements and the risks. The preceding resolutions were not very effective in this regard and their format should be superseded. Additional issues to consider include: (a) the LOS /concurrency requirement, is it only as to traffic, is it as to all LOS /concurrency requirements? it is unclear what is intended; (b) concurrent processing will cease if objections are raised by neighbors in DRC process and IPARC clearinghouse. Are those the only times concurrency will cease? Are there are concerns the city should build in to protect itself? I look forward to discussing this with your further. P: \CP \H ISTORY\1093 \78. DOC(319.056) April 9, 1998 ORDINANCE 8, 1998 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR AN AMENDMENT TO SECTION 46 -33 OF THE CITY CODE OF ORDINANCES ENTITLED "APPOINTMENT AND TERMS OF OFFICE" TO INCREASE THE TERM OF OFFICE OF EACH MEMBER OF THE PARKS AND RECREATION ADVISORY BOARD TO THREE YEARS; PROVIDING FOR AN AMENDMENT TO SECTION 46 -34 OF THE CODE OF ORDINANCES ENTITLED "DUTIES" TO HOLD REGULAR MEETINGS OF THE BOARD EVERY OTHER MONTH; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Palm Beach Gardens, Florida, adopted Ordinance 1, 1997, which created the Parks and Recreation Advisory Board -which ordinance has been codified as Sections 46 -31 through 46 -35 of the City's Code of Ordinances; WHEREAS, the City Council of the City of Palm Beach Gardens, Florida, has determined that the term of office of each member of the Board should be increased to three years to perform more effectively; and WHEREAS, the City Council of the City of Palm Beach Gardens, Florida, has determined that it would be more beneficial to the Parks and Recreation Advisory Board to hold regular meetings every other month. NOW, THEREFORE, BE IT ORDAINED BY THE CTfY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. The City Council of the City of Palm Beach Gardens, Florida, hereby amends Section 46 -33 of the City of Palm Beach Gardens Code of Ordinances, entitled "Appointment and terms of office. ", as follows: Section 46 -33. Appointment and terms of office.. (a) The term of office of each member of the board shall be three (3) years or until their successors are appointed and qualified, and shall be in staggered terms. `- `�-- 1- - - --1 - -- _j _ 1- --`I -- 1 '! -- ^- - -- - -'I -r- - -1 - ,_- -r I -7_ •_1_ `VJ !'f1JFV1111111G11LJ LV u1G LJVGLLU 111aU%, Uy LL1G \-1L)' -vuLiL.11 aLuGi auvijuvu VI L111J aiui iG -L_11 L- r --- - - - - - - - - D - -- - - - - -- -- I- r_ - -- - - -- _11_ -- - -`- -- -- - --1 � -- - - -- r- J11a11 UG 1V1 Vuli ycal lVL JGaW Vuc, LL11GC 0.Liu i1vG auu alLG111aLG Vuc, anu LWV p aLJ lvl ---t- --- - ---, i'v - -�`- -`- `- - -`- - `-- - - -' -- ` - - -- JG0.W LWV 0.uLL 1VL.LL aLIU a1LG111aLG LWV, LV unu0.W JLar=rVLJ.Ur, LG1111J. SECTION 2. The City Council of the City of Palm Beach Gardens, Florida, hereby amends Section 46 -35 of the City of Palm Beach Gardens Code of Ordinances, entitled "Duties. ", as follows: Section 46 -35. Duties. (a) The board shall have the following duties: (2) To hold regular meetings quarterly every other month and file a written report qumtedy every other month of its activities with the City Council unless more frequently required or special reports are requested by the City Council. SECTION 3. The City Clerk is hereby directed to ensure that the contents of this ordinance be codified as part of the City Code of Ordinances. SECTION 4. Should any section or provisions of this ordinance, or any portion, paragraph, sentence, or word thereof, be declared by a court of competent jurisdiction to be invalid, such declaration shall not affect the validity of the remainder of this ordinance, but only that part declared to be invalid. SECTION 5. All Ordinances or parts thereof in conflict herewith are hereby repealed. SECTION 6. This Ordinance shall be effective upon adoption. PLACED ON FIRST READING THIS DAY OF _ PLACED ON SECOND READING THIS _ DAY OF PASSED AND ADOPTED THIS DAY OF MAYOR JOSEPH R. RUSSO VICE MAYOR LAUREN FURTADO ATTEST: LINDA V. KOSIER, CMC, CITY CLERK VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO 1998. 1998. 1998. COUNCILMAN ERIC JABLIN COUNCILMAN DAVID CLARK COUNCILMAN CARL SABATELLO APPROVED AS TO LEGAL FORM AND SUFFICIENCY CITY ATTORNEY AYE NAY ABSENT Ordinance 8, 1998 Page 2 April 9, 1998 ORDINANCE 9, 1998 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR AMENDMENT OF SECTION, 106 -26 OF THE CODE OF ORDINANCES ENTITLED "DEFINITIONS" BY AMENDING THE DEFINITION OF DEVELOPMENT; PROVIDING FOR AMENDMENT OF SECTION 106 -29 OF THE CODE OF ORDINANCES ENTITLED "FEE IMPOSED ON DEVELOPMENTS "; PROVIDING FOR REPEAL OF SECTION 106 -30 ENTITLED "ELIGIBLE PROJECTS "; PROVIDING FOR CODIFICATION; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Code of Ordinances of the City of Palm Beach Gardens presently contains provisions for an Art in Public Places fee requirement and the creation of an Art Advisory Committee; WHEREAS, the Art in Public Places fee requirement was established by Ordinance 46, 1988 and was subsequently amended by Ordinance 19, 1991 and Ordinance 12, 1993; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. SECTION 106 -26 of the City's Code of Ordinances, entitled "Definitions ", is hereby amended as follows (added words underlined, deleted words Development means any capital project to construct, or remodel or renovate any private or public development improvements located within the city, or any portion thereof ...:a�.:_. atIG II ..:a.; •a exec~• ••,.,,,�� ...� c1 .l,� c,.y where total construction cost equals or exceeds one million dollars ($1,000,000). For purposes of this article, development shall not mean construction, remodeling or renovation of any residential improvements, or any city -owned improvements. SECTION 2, SECTION 106 -29 of the City's Code of Ordinances entitled "Fee imposed on developments; requirements" is hereby amended by inserting and deleting the following words in subsection (a) (added words underlined, deleted words- s#Fikeeu ): A a.....1 ..a,. r..- +M......... ,.... +�.... +:.,.. t �:.... +.. ..b.i'.. d ..I.. a.. :.., aa.....:a.. a Fee. uuuyca� w� a �c icrr iau ua.AI vi N.Ircaac c a i i u Nuuiia, ucvcwtJI I I%--I ILQ I I I u is a,Iay, .. a:,.,,d OCnTI/ltal 7AG 7I1 L a' L..da �.a ,.t ..a ..r a� �Nca,n�cu iii va_v �v�v I %J %J 4W I Z pan n iii,.uuc a... a� i ivuI is vi vi is Pci ici U uI a Ic waaI s a t-C r�- p •bi'i- An a,{ in public laces fee shall be imposed on vuuycw a� a icc w� al ft In. �uuna, N�aa,co. art . P P any development in the City in the amount of 1 % of the actual total project cost. SECTION 3. SECTION 106 -30 of the City's Code of Ordinances entitled "Eligible Projects" is hereby repealed in its entirety. SECTION 4. All ordinances and resolutions of the City, or any part thereof, which are in conflict with this ordinance are hereby repealed. SECTION 5. The City Clerk is hereby directed to ensure that the contents of this ordinance be codified as part of the City Code of Ordinances. SECTION 6. This ordinance shall, be effective upon the date of adoption. PLACED ON FIRST READING THIS PLACED ON SECOND READING THIS PASSED AND ADOPTED THIS JOSEPH R. RUSSO, MAYOR LAUREN FURTADO, VICE MAYOR Ordinance 9, 1998 Page 2 DAY OF APRIL, 1998. _ DAY OF, 1998. DAY OF, 1998. CARL SABATELLO, COUNCIL MEMBER ERIC JABLIN, COUNCIL MEMBER DAVID CLARK, COUNCIL MEMBER ATTEST: LINDA V. KOSIER, CMC, CITY CLERK APPROVED AS TO LEGAL FORM AND SUFFICIENCY: CITY ATTORNEY VOTE: AYE NAY ABSENT MAYOR RUSSO VICE MAYOR FURTADO COUNCIL MEMBER SABATELLO COUNCIL MEMBER JABLIN COUNCIL MEMBER CLARK Ordinance 9, 1998 Page 3 k p - M E M O R A N D U M - 4. J WA=RSON, HYLAND S KLETf, P.A. To: Bobbie Herakovich, City Manager From: Carole Wallace Post, City Attorney Subject: Art in Public Places Code Requirement; Application to Public (non -City) Improvements; exemption for City File No: 319.059 Date: April 7, 1998 Application of Code to Public Non -City Improvements You have asked for an opinion as to whether the Art in Public Places code requirements are applicable to public improvement projects by entities other than the City. For example, county or school board sponsored construction improvements located within the City of Palm Beach Gardens. Section 106 -29 of the City's Code of Ordinance provides in relevant part: (a) Fee. All budgets for the new construction of private and public developments in the City, as specified in Section 106 -30, shall include an amount of 1% of the total budgets as a fee for art in public places. Further, Section 106 -30 entitled "Eligible Projects" provides as follows: Under this Article, eligible projects are new construction, renovation, or remodeling of any improvement with a minimum construction cost of $1,000,000 excepting residential structures. (emphasis provided) Accordingly, Chapter 106 is applicable to and enforceable upon all improvement projects located within the City, including improvements sponsored by public agencies. Improvements sponsored by the county would not be exempt from the requirements of Chapter 106 unless granted a waiver of the requirements as provided under Section 106- 31. As to the School Board, specific statutory provisions exist for the construction of school facilities sponsored by the School Board. Because the statutes "pre -empt the field" for regulating, reviewing and approving School Board construction within the state, it may be the case that improvements sponsored by the School Board would be specifically exempt from the provisions of Chapter 106 of the City's Code. . Bobbie Herakovich, City Manager April 7, 1998 Page 2 Exemption for City Previously, I rendered an opinion indicating that city- sponsored improvements were subject to the provisions of Chapter 106. Since that time, discussions have ensued as to the adoption of an amendment specifically exempting the City from the requirements of this provision. It is my understanding that staff will be drafting an ordinance to facilitate this change. Please note that in late January, I provided a memorandum to Roxanne Manning suggesting certain changes be made to Chapter 106 as a function of the "Glitch Bill ". To the extent that an ordinance is forthcoming incorporating modifications to Chapter 106, 1 suggest that these suggested revisions be incorporated at this time. A copy of the memorandum is attached. If you should have further questions on this matter, please do not hesitate to contact 1_1sJ cc: Roxanne Manning P: \C P \H I STO RY\1090 \53. DOC (319.059) M E M O R A N D U M WATTERSON, HYLAND & KLETT, P.A. To: Roxanne Manning, Growth Management Director From: Carole Wallace Post, City Attorney Subject: Suggestion for Glitch Bill; Art in Public Places Code Sections File No: 319.058 Date: January 20, 1998 While reviewing Article 2 of Chapter 106, entitled "Art" of the City's Code of Ordinance for the art in public places waiver submitted by Doubletree Hotel, it became apparent that several inconsistencies and ambiguities exist within the article. I would suggest that amendments be made to' certain sections within the article which may be included or incorporated into the pending Glitch Bill often discussed by Growth Management staff. Of particular concern are the following issues: 1. The definition of the term "Development." The definition should not include the term which is being defined. This definition should be revised and clarified. 2. In § 106 -29(a) entitled "Fee," the provision sets forth that "all budgets for the new construction of private and public developments in the City ... ". The use of the term "New Construction" in the provision runs contrary to the definition of "Development" as noted above, which is intended to encompass new construction and remodel projects. A revised definition of the term "Development" may eliminate this inconsistency. Therefore, § 106 -29(a) should be revised to read: "A fee shall be imposed on any development in the City in the amount of 1 % of the actual total project cost." This clarifies the ambiguity regarding new construction and remodel (an issue which surfaced as a result of the Doubletree waiver petition). Further, note that this revision eliminates the requirement for a petitioner to include the fee in its "budget ". It is not the City's concern whether a developer /petitioner includes the fee in its budget, simply that the fee is imposed and remitted. 3. The provisions of § 106 -30 should also be revised. -• r Roxanne Manning April 7, 1998 Page 2 These suggested revisions are not intended to be set in stone. I would welcome a chance to discuss the issue to further ensure that any discrepancies within this article, or others, are clarified at the time the Glitch Bill is adopted. cc: Bobbie Herakovich P: \C P \H ISTORY\1091 \6. DOC(319.058) ■ 1 ■ l� �0 �4r r-. 1 i Ole Z_ lIq va -e ti v` C.. av c eg A/ s' e e Z Aft ,7n &o oe 7 4 4' -Z� 1� FROM: P.B.County Municipal League PHONE NO.: (561) 355 -4484 Apr 03, 1998. 11:04 AM P3/3 DESIGNATION OF VOTING DELEGATE AND ALTERNATES PALM BEACH COUNTY MUNICIPAL LEAGUE'. In accordance with Article Four of the Byla %. °s of the Palm Beach County Municipal League, Inc_, as amended on October 28, 1992, the governing body of (City, Town, Village name) ' took official action and designated the following voting delegate and alternate(s) to vote on behalf of the above -named municipality at any Municipal League meeting, special meeting and/or function: Voting Delegate Alternate Alternate Alternate Alternate Action taken this , day of ATTEST: (Clerk) [SEAL] voCr��.091796(1) Alternate Alternate Alternate Alternate Alternate 199_ Mayor 4-02 -1998 2:13PM Alf April 2, 1998 . Dear Clerk- FROM TOWN OF LAKE PARK 1 561 8d8 2913 P. d PARK TOWN HALL NATIONAL HISTORIC WE "Jewel" of the Palm Beaches Could you, please forward an updated list of the elected officials, who are currently designated by your governing body as delegate and altemate to attend the meetings of the Fire and Police NAMAC Coordinatinq Council¢, The designees may be the same for both Councils or may be different. Please fax to Sally Hall, Town of Lake Park (561) 848 -2913 as soon as possible FIRE: (Delegate) (Alternate) _ POLICE: (Delegate) U ( Altemate) U Thank you for your prompt attention to this matter. Sincerely, (�Cl William H. Wagner, or Town of Lake Park .sys A4 A"W' i J340i • (5,64) 460 - *3 (569) '8x.2.9 -I3 1 ' TABLE OF CONTENTS INTRODUCTORY SECTION ' Organizational Chart ............................................................................:........................... ............................... vii Principal City Officials "' ' Letter of Transmittal ........................................................................................................ ............................... A Certificate of Achievement for Excellence in Financial Reporting ................................. ............................... xix ' FINANCIAL SECTION IndependentAuditors' Report ......................................................................................... ............................... 3 ' GENERAL- PURPOSE FINANCIAL STATEMENTS: 35 36 Combined Balance Sheet — All Fund Types and Account Groups ............................... ............................... 6 ' Combined Statement of Revenue, Expenditures and Changes in Fund Balances — All Governmental Fund Types ....................................................... ............................... 10 ' Combined Statement of Revenue and Expenditures — Budget and Actual — (Budgetary 38 39 Basis) — General and Budgeted Special Revenue Funds and budgeted Capital Project ............................ Combined Statement of Revenue, Expenses and Changes in 12 ' Accumulated Deficit — All Proprietary Fund Types ................................................... ............................... 14 ' Combined Statement of Changes in Net Plan Assets — All Pension Trust Funds ................................................................................................... ............................... 15 ' Statement of Cash Flows — Proprietary Fund Type ...................................................... ............................... 16 Notes to Financial Statements ...................................................................................... ............................... 17 REQUIRED SUPPLEMENTARY INFORMATION: Schedule of Funding Progress ...................................................................................... ............................... 34 ' Schedule of Contributions from the City and the State of Florida ............................... ............................... Notes to Required Supplementary Information ............................................................ ............................... 35 36 COMBINING, INDIVIDUAL FUND, AND ACCOUNT GROUP STATEMENTS: General Fund: ' Balance Sheet .... ............................... ................................................................... ............................... Schedule of Revenue and Other Financing Sources — Budget and Actual .............. ............................... 38 39 Schedule of Expenditures and Other Financing Uses — Budget and Actual ............ ............................... 41 ' Special Revenue Funds: CombiningBalance Sheet ....................................................................................... ............................... 68 ' Combining Statement of Revenue, Expenditures and Changes in Fund Balance............ 69 Schedule of Revenue and Expenditures — Budget and Actual — ' (Budgetary Basis) — Budgeted Special Revenue Funds ........................................ ............................... Capital Projects Funds: 70 CombiningBalance Sheet ....................................................................................... ............................... 74 ' Combining Statement of Revenue, Expenditures and Changes inFund Balance ..................................................................................................... ............................... 76 Schedule of Revenues and Expenditures — Budget and Actual (Budgetary Basis) ' Budgeted Capital Projects Funds ........................................................................... ............................... 78 1 Contents iii TABLE OF CONTENTS (Continued) Enterprise Fund: , BalanceSheet .......................................................................................................... ............................... 84 Schedule of Revenue — Budget and Actual ............................................................. ............................... 85 Schedule of Expenses — Budget and Actual ............................................................ ............................... 86 Fiduciary Funds: Combining Balance Sheet — All Trust and Agency Funds ...... Combining Statement of Changes in Net Plan Assets — All Pension Trust Funds .......................... ............................... Statement of Changes in Assets and Liabilities — Deferred Compensation Fund ........:....................... ............................... .............................. ............................... 88 , ....................................... I..................... 90 .......................... ............................... 91 , General Fixed Assets Account Group: , Schedule of General Fixed Assets — By Source ...................................................... ............................... 94 Schedule of General Fixed Assets — By Function and Activity .............................. ............................... 95 Schedule of Changes in General Fixed Assets — By Function andActivity ........................................................................................................... ............................... 96 ' STATISTICAL SECTION Table I General Governmental Expenditures by Function ....................................... ............................... 99 Table II General Governmental Revenues by Source ................................................ ............................... 100 Table III Property Tax Levies and Collections ........................................................... ............................... 102 Table IV Assessed Value of Taxable Property ............................................................ ............................... 103 Table V Property Tax Rates — Direct and Overlapping Governments ....................... ............................... 104 Table VI Computation of Direct and Overlapping Bonded Debt — General ObligationBonds ....................................................................................... ............................... 105 ' Table VII Computation of Legal Debt Margin ............................................................. ............................... 106 Table VIII Ratio of Annual Debt Service Expenditures For General Obligation Bonded Debt to Total General Governmental Expenditures ..................... ............................... 107 Table IX Ratio of Net General Obligation Bonded Debt to Assessed Value Table VIII and Net General Obligation Bonded Debt Per Capita ................................ ............................... Schedule of Revenue Bond Coverage — Enterprise Fund ............................ ............................... 108 109 Table IX Demographic Statistics ................................................................................ ............................... 110 Table X TableXI Property Value, Construction and Bank Deposits ........................................ ............................... Principal Taxpayers ...................................................................................... ............................... 111 112 ' Table XII Miscellaneous Statistics ............................................................................... ............................... 113 REQUIRED REPORTS ' Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of the General - Purpose Financial Statements Performed , In Accordance with Government Auditing Standards ................................................... ............................... 117 ManagementLetter .......................................................................................................... ............................... 119 ' 1v Contents I i CITY OF PALM BEACH GARDENS, FLORIDA CITY CLERK CITY ENGINEER Organizational Chart RESIDENTS MAYOR CITY COUNCIL CITY MANAGER ADVISORY BOARDS ART CODE ENFORCEMENT MERIT PARKS AND RECREATION PLANNING AND ZONING ZONING BOARD OF APPEALS EDUCATION FINANCE/DATA PROCESSING HUMAN RESOURCES I I I BUILDING POLICE PUBLIC WORKS FIRE/EMS PLANNNING AND ZONING /CODE ENFORCEMENT PARKS/ RECREATION Introductory Section vii CITY OF PALM BEACH GARDENS, FLORIDA Principal City Officials September 30, 1997 TITLE Mayor Vice Mayor Council Member Council Member Council Member City Manager Finance Director City Clerk viii Introductory Section NAME Joseph Russo Lauren Furtado David Clark Eric Jablin Linda Monroe Roberta Herakovich Kent R. Olson Linda V. Kosier 1 C 1 CITY OOF PALM -EACF� GARL7EN5 February 19, 1998 10500 N. MILITARY TRAIL • PALM BEACH GARDENS, FLORIDA 33410 -4698 ITo the Citizens of the City of Palm Beach Gardens: The comprehensive annual financial report of the City of Palm Beach Gardens for the fiscal year ended ' September 30, 1997, is hereby submitted as mandated by both local ordinances and state statutes. These ordinances and statutes require that the City of Palm Beach Gardens issue annually a report on its financial position and activity, and that this report be audited by an independent firm of certified public accountants. ' Responsibility for both the accuracy of the data, and the completeness and fairness of the presentation, including all disclosures, rests with management. To the best of my knowledge and belief, the enclosed data are accurate in all material respects and are reported in a manner that presents fairly the financial position and results of operations of the various funds and account groups of the City of Palm Beach Gardens. All disclosures necessary to enable the reader to gain an understanding of the City's activities have been in- cluded. The comprehensive annual financial report is presented in four sections: introductory, financial, statistical and compliance. The introductory section, which is unaudited, includes this letter of transmittal, an organ- izational chart and a list of the City of Palm Beach Gardens' principal elected and appointed officials. The financial section includes the general purpose financial statements, the combining, individual fund, and account group financial statements and schedules, as well as the independent auditor's report on the financial ' statements and schedules. The statistical section, which is unaudited, includes selected financial and demo- graphic information, generally presented on a multi -year basis. The compliance section includes the inde- pendent auditor's report on compliance and on internal control over financial reporting and comments to Imanagement. The City of Palm Beach Gardens was not required to undergo a single audit in conformity with the provi- sions of the Single Audit Act of 1984 and U.S. Office Management and Budget Circular A -128, Audits of State and Local Governments, for fiscal 1997. Information relating to a single audit, if one had been re- quired, including a schedule of federal financial assistance, the independent auditor's reports on internal controls and compliance with applicable laws and regulations, and a schedule of findings and questioned costs would have been included in a separately issued single audit report. ' The financial reporting entity (the City) includes all the funds and account groups of the primary government (i.e., the City of Palm Beach Gardens as legally defined), as well as all of its component units. Component units are legally separate entities for which the primary government is financially accountable. The City has ' no component units at this time. The City of Palm Beach Gardens provides a full range of services, includ- ing police and fire protection; the construction and maintenance of highways, streets, and infrastructure; and recreational activities and cultural events. Introductory Section A Governmental Structure, Local Economic Condition and Outlook Palm Beach Gardens, incorporated in 1959, is located in the southeastern part of Florida, approximately 7 miles north of West Palm Beach and 70 miles north of Miami. The City currently has a land area of 53.9 square miles, making it one of the largest cities in Palm Beach County, and has a population of 33,229. The City is empowered to levy a property tax on real property located within its boundaries. The City also has the power by state statute to extend its corporate limits by annexation, which is done periodically when deemed appropriate by the City Council. The City of Palm Beach Gardens has operated under the council- manager form of government from its inception. Policy - making and legislative authority are vested in the governing council, which consists of a mayor and four councilmembers. The governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and hiring the City Manager and City Attorney. The City Manager is responsible for carrying out the policies and ordinances of the governing council, for overseeing the day -to -day operations of the City and for appointing the heads of the City's departments. The council is elected on a non - partisan basis. Councilmembers are elected to three -year staggered terms, with two councilmembers elected one year and three councilmembers the following year. Councilmembers are elected at large; the mayor is selected annually from among the councilmembers by the councilmembers themselves. The City has grown steadily since its incorporation in 1959. The population more than doubled during the 1970's, increasing by 136 %. The following decade saw a similar increase in population growth in numbers, though in percentage terms the increase was only 59 %. Continued steady growth is anticipated until 2020, when the City's population is expected to peak at 82,000. The careful planning and development of Palm Beach Gardens should ensure an economically stable community for the foreseeable future. The wise development of the remaining property within the City will further that stability. The restructuring at the Pratt & Whitney division of United Technologies in 1991 negatively impacted the local economy and housing market. The resulting layoffs caused the unemployment rate to jump to 5.1% in 1992. While tourism statewide saw a drop in 1993, the Palm Beach County area experienced flat growth that year. However, a rebound in tourism beginning in 1994 and the recent turnaround in the aircraft industry has helped spur job growth in the local economy. The construction industry continues to show strength, also helping reduce the unemployment rate to just 3.2% in 1996. The pace of residential construction has slowed down in the last year as the PGA National and BallenIsles subdivisions move closer toward build -out, lifting the unemployment rate to 3.9 %. Residential construction is expected to pickup again when Golf Digest begins construction on a golf course community directly north of PGA National. Commercial construction remains fairly active within the community. The City's light industrial park, Northcorp, has added several new businesses in the last few years, with more development on the way. The Wackenhut Corporation moved its international headquarters to Palm Beach Gardens in 1996, another indication of the diversification of the City's economy. The increase in commercial construction and up -scale residential construction bodes well for the long -term health of the City. Major Initiatives For the Year. The City staff, following specific directives of the City Council and the City Manager, have been involved in a variety of projects throughout the year. These projects reflect the City's commitment to ensuring that its citizens are able to live and work in an enviable environment. xii Introductory Section I r The City Council identified police services and law enforcement as a top priority for the community. The City installed a new 800 MHz radio system to be utilized by the City's Police and Fire Departments. The new radio system uses the "backbone" of the City of West Palm Beach's Police Department system, saving the City hundreds of thousands of dollars and improving the ability of neighboring police departments to communicate with each other. An important part of law enforcement is the prevention as well as detection of crime. The Police Department's Crime Prevention Division organized 43 Neighborhood Crime Watch communities in fiscal 1997. In addition, the Department implemented the Gang Resistance Education and Training (GREAT) curriculum in the City's junior high schools. In an effort to improve response time and increase safety, the Fire Department began implementing a traffic preemption program. This program involves the installation of a traffic preemption device to stop traffic at an intersection to allow for the safe passage of emergency equipment through the intersection. The Fire 1 Department has identified a few key intersections at which to install the devices. The Fire Department has also begun planning for new Fire Stations which are needed to accommodate the growth of the City. A study was commissioned to help locate and determine the number of future fire stations within the City. The study not only looked at areas of the City which will need a faster response, but also reviewed where Palm Beach County, a major provider of fire protection services outside the City limits, has and will have their fire stations. The study recommended a total of two additional stations which should provide for the needs of the City at full build out. ' The City Council focused on recreational opportunities in fiscal 1997 as well. The City's growth has in- creased demand tremendously for leisure activities, including soccer, softball, tennis and roller hockey. The development of a parcel known as the Klock property, just east of the City's Municipal Complex, has helped ' meet these needs. Utilizing recreation impact fees, the property has been developed to create several badly needed soccer fields to accommodate the increasing number of participants, both youth and adult. The City also addressed needs for youth and adult softball. The City constructed a new, lighted adult softball diamond at PGA National Park to satisfy the demand from that constituency. At the City's Lake Catherine softball complex, four new batting cages were installed. To expand our tennis facilities, the City received a 50% matching grant from Palm Beach County to build two, lighted tennis courts at Oaks Park. New recreational programs included a Junior Lifeguard program, youth roller hockey camps, a youth and teen after school program at Plant Drive Park and the commencement of a concerts in the park series. The City's growth has presented challenges to handle the additional storm water management infrastructure of the City. The Public Works Department cleared three miles of the Meridian and Thompson River canals of debris to help return the canals to their originally designed capacity. The Department also restored three miles of swales within the City to prevent flooding along the rights -of -way of City streets. Plans to build a new Municipal Complex consisting of a new City Hall, Police Station, an addition to the ' Main Fire Station and renovating the baseball diamonds at Gardens Park moved a step closer as the Council reviewed the architectural and engineering plans for the site. Construction is slated to commence June 1, 1998. For the Future. The City of Palm Beach Gardens will begin construction of the new Municipal Complex in fiscal 1998. The current building housed the Administration, Building, Finance, Human Resources and Planning and Zoning Departments as well as the Police Department. The City will build a separate Police Station on property it owns to the north of the existing building and construct a new City Hall to the west of the current City Hall to house the remaining departments. The City is utilizing used modular office buildings during the construction period of the new City Hall to house the Finance, Building, Planning and Introductory Section xiii Zoning and Human Resources Departments. The modular offices were occupied in March 1997, and will be occupied until the latter half of 1999. The architects are expected to have the final construction docu- ments ready to go out for bids in April 1998, with construction beginning on June 1, 1998. The City continues to focus on meeting the demands for recreational services. The fiscal 1998 Budget provides funds to conduct a study for the siting of future parks throughout the City. This study will develop a master plan for future park acquisition as well as recommend development plans for new properties. The Budget also calls for the construction of a skatepark at Plant Drive Park and a park equipment storage building on the Klock property. Infrastructure improvements, especially drainage systems, will be a high priority in the next few years. The Public Works Department has allocated a quarter of a million dollars for canal maintenance and has targeted drainage and swale improvements in Plat 5 to provide further flood control protection. Financial Information Management of the City is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse and ensure that adequate ac- counting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. As a recipient of federal, state and local assistance, the City also is responsible for ensuring that an adequate control structure is in place to ensure compliance with applicable laws and regulations related to these programs. This internal control structure is subject to periodic evaluation by management and the internal audit staff of the City. In addition, the City maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual budget ordinance approved by the City Council. Activities of the general fund, certain special revenue and capital projects funds, and the enterprise fund are included in the annual budget ordinance. The level of budgetary control (that is, the level at which expendi- tures cannot legally exceed the appropriated amount) is established at the fund level. The City also maintains an encumbrance accounting system as one method of accomplishing budgetary control. Encumbered amounts at year end are carried forward to the following fiscal year. As demonstrated by the statements and schedules included in the financial section of this report, the City continues to meet its responsibility for sound financial management. General Government Functions and General Fund Balance. The following schedule presents a summary of general fund revenues for the fiscal year ended September 30, 1997, and the amount and percentage of increases and decreases in relation to prior year revenues. xiv Introductory Section Totals $19,952,608 100.0% $ 222,460 Tax revenues increased mainly due to higher property tax collections and increased electricity franchise tax receipts. Property taxes grew by a modest $171,029, or 1.6 %. The growth in property tax revenues reflects the building activity in the community and the associated increase in assessed valuation. Electricity fran- chise taxes increased by $136,273, or 6.2 %, reflecting greater electricity demand from new commercial and residential users. Other taxes experienced only modest growth in fiscal 1997. Licenses and permits decreased from the levels of a year ago. Occupational licenses increased by $56,405, or 7.6 %, as the result of improved enforcement. However, building permit revenues posted a sharp decline of $167,016, or 18.6 %, as new residential starts slowed in fiscal 1997. However, the building activity remains at a high level in the City. Intergovernmental revenues showed a decrease in fiscal 1997 as well, with fewer grant funds causing the decline. Grant funds dropped by $261,237 in fiscal 1997, as the City was ineligible for an alternative fuel grant this year which provided $219,000 in fiscal 1996. Minimizing the reduction in grants, sales tax revenues continued to perform well, surging $108,423, or 6.0 %, over fiscal 1996 results. Charges for services increased in 1997 as the result of greater emergency medical service (EMS) transport fees and more fire inspection fees. EMS transport fees increased by 16.3 %, contributing $70,284 to the jump in this category. The increase of $56,798, or 80.0°/x, in fire inspection fees boosted charges for services as well. Other fees posted modest advances in fiscal 1997 from a year earlier. Fines and forfeitures swelled as the result of an increase in the number of citations and fine amounts. Interest income declined due to lower interest rates in fiscal 1997. Miscellaneous revenues dropped due to a reduc- tion in one -time revenues. The following schedule presents a summary of general fund expenditures and operating transfers for the fiscal year ended September 30, 1997, and the percentage of increases and decreases in relation to prior year amounts. Introductory Section xv Increase Percent of Percent (Decrease) Increase Revenues Amount of Total from 1996 (Decrease) Taxes $13,611,567 68.2% $ 322,580 2.4% Licenses and Permits 1,535,589 7.7% (110,611) (6.7)% Intergovernmental 2,738,157 13.7% (250,907) (8.4)% Charges for Services 747,787 3.7% 200,063 36.5% Fines and forfeitures 373,411 1.9% 116,117 45.1% Interest 769,813 3.9% (20,239) (2.6)% Miscellaneous 176,284 0.9% (34,543) (16.4)% Totals $19,952,608 100.0% $ 222,460 Tax revenues increased mainly due to higher property tax collections and increased electricity franchise tax receipts. Property taxes grew by a modest $171,029, or 1.6 %. The growth in property tax revenues reflects the building activity in the community and the associated increase in assessed valuation. Electricity fran- chise taxes increased by $136,273, or 6.2 %, reflecting greater electricity demand from new commercial and residential users. Other taxes experienced only modest growth in fiscal 1997. Licenses and permits decreased from the levels of a year ago. Occupational licenses increased by $56,405, or 7.6 %, as the result of improved enforcement. However, building permit revenues posted a sharp decline of $167,016, or 18.6 %, as new residential starts slowed in fiscal 1997. However, the building activity remains at a high level in the City. Intergovernmental revenues showed a decrease in fiscal 1997 as well, with fewer grant funds causing the decline. Grant funds dropped by $261,237 in fiscal 1997, as the City was ineligible for an alternative fuel grant this year which provided $219,000 in fiscal 1996. Minimizing the reduction in grants, sales tax revenues continued to perform well, surging $108,423, or 6.0 %, over fiscal 1996 results. Charges for services increased in 1997 as the result of greater emergency medical service (EMS) transport fees and more fire inspection fees. EMS transport fees increased by 16.3 %, contributing $70,284 to the jump in this category. The increase of $56,798, or 80.0°/x, in fire inspection fees boosted charges for services as well. Other fees posted modest advances in fiscal 1997 from a year earlier. Fines and forfeitures swelled as the result of an increase in the number of citations and fine amounts. Interest income declined due to lower interest rates in fiscal 1997. Miscellaneous revenues dropped due to a reduc- tion in one -time revenues. The following schedule presents a summary of general fund expenditures and operating transfers for the fiscal year ended September 30, 1997, and the percentage of increases and decreases in relation to prior year amounts. Introductory Section xv Expenditures and Transfers Current: General government Public safety Culture and recreation Physical environment Debt Service: Principal Interest and Fiscal Charges Operating Transfers Out Totals Increase Percent of The General government category experienced a modest increase in expenditures for fiscal 1997 as the result of pay increases and other normal operating costs. Public safety expenditures increased mainly due to the acquisition of radio equipment noted above and the hiring of additional personnel in the police department. Salary increases accounted for the remaining increase in this category. Culture and recreation expenditures increased as a result of increased utility costs associated with the lighting of several baseball and softball diamonds in the City as well as the new, lighted tennis courts mentioned earlier. Expenditures for physical environment increased due to costs incurred with the assembly of the City Hall Annex as well as maintenance of, and improvements to, the City's storm water management infrastructure as noted above. The decrease in debt service expenditures is due to the retirement of the debt on the Burns Road Community Center. The last payment on the note, which financed its construction, was made in fiscal 1996. The increase in interest expenditures reflects the first interest payment for the 1996 general obligation bonds issued to construct the improvements to the municipal complex. The decrease in operating transfers out reflects the decreased subsidy to the Golf Course Fund as it improves its operating position. General Fund Balance. The unreserved portion of the fund balance of the general fund increased by 2.7 percent in 1997. This level provides the City with a fund balance that is the equivalent of 102 working days of expenditures. This provides an adequate reserve for the City to sustain any short-term financial hardship and limits the need for property tax increases. Enterprise Operation. The City's enterprise operation is comprised of one function: the Golf Course Fund. The operation of the Course has improved under the new management company installed during the middle of fiscal 1994. The Golf Course Fund posted its second straight operating profit in fiscal 1997, earning xvi Introductory Section Percent (Decrease) Increase Amount of Total from 1996 (Decrease) $ 4,258,759 20.9% $ 118,513 2.9% 11,138,658 54.6% 894,246 8.7% 2,147,126 10.5% 85,318 4.1% 2,393,347 11.8% 185,918 8.4% 189,921 0.9% (218,099) (53.5)% 110,915 0.6% 71,896 84.3% 150,000 0.7% (50,000) (25.0)% $20,388,726 100.0% $ 1,087,792 The General government category experienced a modest increase in expenditures for fiscal 1997 as the result of pay increases and other normal operating costs. Public safety expenditures increased mainly due to the acquisition of radio equipment noted above and the hiring of additional personnel in the police department. Salary increases accounted for the remaining increase in this category. Culture and recreation expenditures increased as a result of increased utility costs associated with the lighting of several baseball and softball diamonds in the City as well as the new, lighted tennis courts mentioned earlier. Expenditures for physical environment increased due to costs incurred with the assembly of the City Hall Annex as well as maintenance of, and improvements to, the City's storm water management infrastructure as noted above. The decrease in debt service expenditures is due to the retirement of the debt on the Burns Road Community Center. The last payment on the note, which financed its construction, was made in fiscal 1996. The increase in interest expenditures reflects the first interest payment for the 1996 general obligation bonds issued to construct the improvements to the municipal complex. The decrease in operating transfers out reflects the decreased subsidy to the Golf Course Fund as it improves its operating position. General Fund Balance. The unreserved portion of the fund balance of the general fund increased by 2.7 percent in 1997. This level provides the City with a fund balance that is the equivalent of 102 working days of expenditures. This provides an adequate reserve for the City to sustain any short-term financial hardship and limits the need for property tax increases. Enterprise Operation. The City's enterprise operation is comprised of one function: the Golf Course Fund. The operation of the Course has improved under the new management company installed during the middle of fiscal 1994. The Golf Course Fund posted its second straight operating profit in fiscal 1997, earning xvi Introductory Section ' $227,806, an improvement of $316,168 from fiscal 1994. Operating profits are expected to increase again in fiscal 1998. Pension Trust Fund Operations. The General Employees Defined Benefit Pension Plan experienced a 80.3% increase in additions to net plan assets for fiscal 1997. The main source of the jump was a dramatic gain in net investment income. Investment earnings were up $291,064, or 135.5 %, over fiscal 1996 results. The annual actuarial valuation reflects the Plan's continued progress in funding. The Police Pension Fund also showed a large increase in total additions to net plan assets, increasing by 98.5% from fiscal 1996 results. As with the General Employees Plan, the net investment income provided most of the growth in net plan assets. Net investment income climbed $878,114, a whopping 437% increase over the prior fiscal year. This strong investment performance is reflected in the actuarial valuation, which ' continues to show the Fund's financial stability and sound funding status. The operations of the Firefighters' Pension Fund were quite healthy in 1997 as well. As with the other two ' defined benefit plans, investment performance was much stronger in fiscal 1997 than a year ago. Net investment income boomed by $232,748, or 155.5 %, over fiscal 1996 performance. For the year, net assets in the Fund increased by $657,298. Debt Administration. At September 30, 1997, the City had very few debt issues outstanding. These issues, net of applicable unamortized discounts, included $9,300,000 in general obligation bonds, $7,370,000 in ' revenue bonds and $696,411 in capital leases. The City purchased insurance for its Special Obligation Revenue Bonds, Series 1990, earning the bonds an Aaa rating from Moody's Investor Services. The City's 1996 General Obligation Bonds ($4.4 million) and 1997 General Obligation Bonds ($4.9 million) are rated ' Aa2 by Moody's Investor Services. Cash Management Policies and Practices. Cash temporarily idle during the year was invested in demand deposits, obligations of the U.S. Treasury, commercial paper, obligations of U.S. government agencies and instrumentalities and the State of Florida Investment Pool. The maturities of the investments generally ranged from 1 day to 7 years, with the average maturity being 17 months. The average yield on investments, ' except for the pension trust funds, was 5.84 percent. The pension trust funds achieved an average yield rate of 20.92 percent. This higher rate of return on pension fund investments is attributable to the long -term nature of the majority of its holdings. The City, excluding pension trust funds, earned investment revenue ' of $1,172,717 while the pension trust funds earned net investment income of $1,967,438 on all investments for the year ended September 30, 1997. The City's investment policy is to minimize credit and market risks while maintaining competitive yield on its portfolio. Accordingly, 100% of deposits were either insured by federal depository insurance or collater- alized. All collateral on deposits was held by the State Treasurer. All of the investments held by the pension ' trust funds during the year and at September 30, 1997, are classified in the lowest category of credit risk as defined by the Governmental Accounting Standards Board. All of the non - pension trust investments held by the City at September 30, 1997, are classified in the lowest category of credit risk by the Governmental Accounting Standards Board. This percentage did not fall below 100% at any time during the year. Risk Management. To stem increases in insurance costs, the City has entered into a two year contract with a fixed premium for both years. This fixed premium was less than the premium the City was offered by other vendors. The City's Safety Committee continues to examine different work methods and how to improve safety in the workplace in order to reduce the incidence and severity of worker injuries. Introductory Section xvii Other Information Independent Audit. State statutes require an annual audit by independent certified public accountants. The accounting of firm of Haas, Diaz & Company was selected by the City Council. In addition to meeting the requirements set forth in state statutes, the audit was also designed to identify any requirements of the federal Single Audit Act of 1984 and the related U.S. Office of Management and Budget's Circular A -128. Gener- ally accepted auditing standards and the standards set forth in the General Accounting Office's Government Accounting Standards were used by the auditors in conducting the engagement. The auditor's report on the general purpose financial statements and combining and individual fund statements and schedules is included in the financial section of this report. If a single audit had been required, additional auditor's reports on internal controls and compliance with applicable laws and regulations can be found in a separately issued single audit report. Awards. The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement in Financial Reporting to the City for its comprehensive annual financial report for the year ended September 30, 1996. This was the third consecutive year the City has received this prestigious award. In order to be awarded a Certificate of Achievement, the City published an easily readable and efficiently organized comprehensive annual financial report. This report satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehen- sive annual financial report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. Acknowledgments. The preparation of this report could not have been accomplished without the efficient and dedicated services of the entire staff of the finance department. Each member of the department has my sincere appreciation for the contributions made in the preparation of this report. I especially wish to thank Assistant Finance Director Holly Luzader for her contributions to the preparation of this document. In closing, without the leadership and support of the City Manager and the City Council, preparation of this report would not have been possible. Respectfully submitted, Kent R. Olson Finance Director xviii Introductory Section I 1 1 i Certificate of Achievement 1 for Excellence 1 in Financial 1 Reporting 1 Presented to 1 City of Palm Beach Gardens, Florida 1 For its Comprehensive Annual Financial Report 1 for the Fiscal Year Ended September 30, 1996 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement 1 systems whose comprehensive annual financial reports (CAFRs) achieve the highest 1 standards in government accounting and financial reporting. �\_ N OF OfFj�F9 W UNMTATFS H _ MAT `� President CURPORA1gN >o� Sff3II. QC`s auACO Q Executive Director Introductory Section xix u Hflz, Diz67 Co. Certified Public Accountants INDEPENDENT AUDITORS' REPORT The Honorable Mayor and Member of the City Council City of Palm Beach Gardens, Florida We have audited the accompanying general - purpose financial statements of the City of Palm Beach Gardens, Florida, as of and for the year ended September 30, 1997, as listed in the table of contents. These general - purpose financial statements are the responsibility of the City of Palm Beach Gardens, Florida's management. Our responsibility is to express an opinion on these general- purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards ap- plicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain rea- sonable assurance about whether the general - purpose financial statements are free of material misstate- ment. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general - purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general - purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general - purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Palm Beach Gardens, Florida, as of September 30, 1997, and the results of its operations and the cash flows of its proprietary fund for the year then ended in con- formity with generally accepted accounting principles. ' In accordance with Government Auditing Standards, we have also issued a report dated January 29, 1998, on our consideration of the City of Palm Beach Gardens, Florida's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Our audit was conducted for the purpose of forming an opinion on the general - purpose financial state- ments taken as a whole. The combining and individual fund and account group statements listed in the , table of contents are presented for purposes of additional analysis and are not a required part of the gen- eral- purpose financial statements of the City of Palm Beach Gardens, Florida. Such information has been subjected to the auditing procedures applied in the audit of the general - purpose financial state- ments and, in our opinion, is fairly presented in all material respects in relation to the general - purpose financial statements taken as a whole. ' 1601 Belvedere Road Suite 200, East West Palm Beach, FL 33406 -1595 (561) 686 -1551 Fax: (561) 471 -1210 ' Financial Section 3 The information shown in the statistical section listed in the table of contents has not been subjected to auditing procedures sufficient to enable us to express an opinion as to the fairness of all information included therein and, accordingly, we do not express an opinion thereon. Haas, Diaz & Co. Certified Public Accountants January 29, 1998 4 Financial Section This page intentionally left blank. Financial Section 5 6 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA Combined Balance Sheet All Fund Types and Account Groups September 30, 1997 (With comparative totals for September 30, 1996) Governmental Fund Types Special Capital General Revenue Projects Assets and Other Debits: Assets: Cash and cash equivalents $ 3,032,492 $ 843,032 $ 935,286 Investments 7,275,131 - 8,457,030 Receivables: Accounts 254,182 - - Interest 82,694 - 9,573 Employees - - - Intergovernmental: State 214,439 56,303 - County 24,083 - - Due from other funds 484,816 5 - Inventory 18,933 - - Prepayments - 575 - Restricted assets: Cash and cash equivalents 282,150 - - Investments - - - Deposits - - - Deferred charges - - - Land, buildings and equipment - - - Other Debits: Amount to be provided for retirement of general long -term debt - - - Total assets and other debits $ 11,668,920 $ 899,915 $ 9,401,889 6 Financial Section Proprietary Fiduciary Account Groups Fund Type Fund Type General General Trust and Fixed Long -Term Enterprise Agency Assets Debt Totals (Memorandum Only) 1997 1996 $ 320,853 $ 51,299 $ - $ - $ 5,182,962 $ 5,406,577 - 11,997,434 - - 27,729,595 16,390,323 24,909 - - - 279,091 267,278 8,303 46,656 - - 147,226 171,409 - 237,037 - - 237,037 119,875 - - - - 270,742 560,918 - - - - 24,083 85,156 - - - - 484,821 422,649 43,919 - - - 62,852 60,851 - - - - 575 101,948 132,126 - - - 414,276 409,434 800,000 - - - 800,000 800,000 1,100 - - - 1,100 1,100 160,897 - - - 160,897 178,924 5,922,361 - 23,840,014 - 29,762,375 30,738,886 - - - 11,252,019 11,252,019 1,909,040 $ 7,414,468 $ 12,332,426 $ 23,840,014 $ 11,252,019 $ 76,809,651 $ 57,624,368 Continued on the following page... Financial Section 7 CITY OF PALM BEACH GARDENS, FLORIDA Combined Balance Sheet All Fund Types and Account Groups (Continued) September 30, 1997 (With comparative totals for September 30, 1996) Governmental Fund Types Special Capital General Revenue Projects Liabilities, Equity and Other Credits: Liabilities: Deficit in cash $ - $ - $ - Accounts payable and accrued expenses 1,539,109 84,357 119,508 Accrued interest payable from restricted assets - - - Deferred revenue 780,143 73,585 - Due to other funds - 8,790 - Due to other governments 161,226 - - Deferred compensation benefits payable - - - Compensated absences payable - - - Claims and judgments payable 270,000 - - Revenue bonds payable - - - Capital leases payable - - - General obligation bonds - - - Total liabilities 2,750,478 166,732 119,508 Equity and Other Credits: Investment in general fixed assets Accumulated deficit Fund balances: Reserved for encumbrances Reserved for inventory and prepayments Reserved for law enforcement Reserved for employees' pension benefits Reserved for capital improvements Unreserved: Designated for subsequent year's budget Designated for road improvements Designated for special projects Undesignated 660,659 104,014 - 18,933 575 - - 5,598 - 9,282,381 2,777,055 - - 1,034,331 - 103,624 15,665 - 4,323,840 607,331 - Total equity and other credits 8,918,442 733,183 9,282,381 , Total liabilities, equity and other credits $ 11,668,920 $ 899,915 $ 9,401,889 See accompanying notes to financial statements. 8 Financial Section ' Proprietary Fiduciary Account Groups Totals Fund Type Fund Type General General (Memorandum Only) Trust and Fixed Long -Term Enterprise Agency Assets Debt 1997 1996 $ - $ - $ - $ - $ - $ 551,654 14,820 - - - 1,757,794 1,815,096 131,726 - - - 131,726 135,110 9,102 - - - 862,830 570,284 476,031 - - - 484,821 422,649 - - - - 161,226 105,565 - 1,429,544 - - 1,429,544 1,050,585 - - - 811,608 811,608 858,023 - - - 444,000 714,000 936,000 7,370,000 - - - 7,370,000 7,575,000 - - - 696,411 696,411 385,017 - - - 9,300,000 9,300,000 - 8,001,679 1,429,544 - 11,252,019 23,719,960 14,404,983 - - 23,840,014 - 23,840,014 24,589,936 (587,211) - - - (587,211) (500,868) - - - - 764,673 833,869 - - - - 19,508 119,027 - - - - 5,598 3,675 - 10,902,882 - - 10,902,882 7,902,933 - - - - 9,282,381 1,460,249 - - - - 27777,055 1,692,508 - - - - 1,034,331 1,034,330 - - - - 119,289 115,630 - - - - 4,931,171 5,968,096 (587,211) 10,902,882 23,840,014 - 535089,691 43,219,385 $ 7,414,468 $ 12,332,426 $ 23,840,014 $ 11,252,019 $ 76,809,651 $ 57,624,368 Financial Section 9 CITY OF PALM BEACH GARDENS, FLORIDA Combined Statement of Revenue, Expenditures and Changes in Fund Balances All Governmental Fund Types Year ended September 30, 1997 (With comparative totals for the year ended September 30, 1996) Governmental Fund Type Special Capital General Revenue Projects Revenue: Taxes $ 13,611,567 $ 515,393 $ - Licenses and permits 1,535,589 - 131,844 Intergovernmental 2,738,157 25,954 - Charges for services 747,787 1,025,334 - Fines and forfeitures 373,411 2,558 - Interest 769,813 43,320 286,684 Miscellaneous 176,284 5,646 60,021 Total revenue 19,952,608 1,618,205 478,549 Expenditures: Current: General government 4,172,087 - - Public safety 10,322,005 114,825 - Culture and recreation 1,977,898 960,719 - Physical environment 2,214,905 - - Transportation - 149,384 - Capital outlay 1,250,995 545,383 1,940,357 Debt service: Principal 189,921 - - Interest 110,915 - - Total expenditures 20,238,726 1,770,311 1,940,357 Deficiency of revenues under expenditures (286,118) (152,106) (1,461,808) Other financing sources (uses): Capital leases 501,313 - - Bond proceeds - - 9,283,940 Operating transfers out (150,000) - - Total other financing sources (uses) 351,313 - 9,283,940 Excess (deficiency) of revenue and other financing sources over (under) expenditures and other financing uses 65,195 (152,106) 7,822,132 Fund balances, beginning of year, as restated 8,853,247 885,289 1,460,249 Fund balances, end of year $ 8,918,442 $ 733,183 $ 9,282,381 See accompanying notes to financial statements. 10 Financial Section Totals 21,905,416 (Memorandum Only) 1997 1996 9,913,946 2,938,617 $ 14,126,960 $ 13,848,584 1,667,433 1,775,002 2,764,111 3,354,201 1,773,121 1,485,500 375,969 261,174 1,099,817 969,592 241,951 211,363 22,049,362 21,905,416 4,172,087 4,101,858 10,436,830 9,913,946 2,938,617 2,734,575 2,214,905 1,893,781 149,384 1,246,363 3,736,735 2,148,900 189,921 408,020 110,915 39,019 23,949,394 22,486,462 (1,900,032) (581,046) 501,313 79,900 9,283,940 - (150,000) (200,000) 9,635,253 (120,100) 7,735,221 (701,146) 11,198,785 11,928,530 $ 18,934,006 $ 11,227,384 Financial Section 11 CITY OF PALM BEACH GARDENS, FLORIDA Combined Statement of Revenue and Expenditures - Budget and Actual - (Budgetary Basis) General, Budgeted Special Revenue Funds and Budgeted Capital Project Funds Year ended September 30, 1997 Other financing sources (uses): Capital lease - 501,313 501,313 Bond proceeds - - - Operating transfers out (150,000) (150,000) - Total other financing sources (uses) (150,000) 351,313 501,313 Excess (deficiency) of revenue and other financing sources over (under) expenditures and other financing uses $ (1,631,775) $ 104,896 $ 1,736,671 See accompanying notes to financial statements. 12 Financial Section General Fund Variance Favorable Budget Actual (Unfavorable) Revenue: Taxes $ 13,642,000 $ 13,611,567 $ (30,433) Licenses and permits 1,610,000 1,535,589 (74,411) Intergovernmental 2,849,200 2,738,157 (111,043) Charges for services 661,000 747,787 86,787 Fines and forfeitures 220,000 373,411 153,411 Interest 865,000 769,813 (95,187) Miscellaneous 177,000 176,284 (716) Total revenue 20,024,200 19,952,608 (71,592) Expenditures: Current: General government 4,467,318 4,157,677 309,641 Public safety 11,064,748 10,335,005 729,743 Culture and recreation 2,160,326 1,977,898 182,428 Physical environment 2,421,608 2,108,712 312,896 Transportation - - - Capital outlay 1,020,540 1,318,897 (298,357) Debt service: Principal 335,921 189,921 146,000 Interest 35,514 110,915 (75,401) Total expenditures 21,505,975 20,199,025 1,306,950 Excess (deficiency) of revenues over (under) expenditures (1,481,775) (246,417) 1,235,358 Other financing sources (uses): Capital lease - 501,313 501,313 Bond proceeds - - - Operating transfers out (150,000) (150,000) - Total other financing sources (uses) (150,000) 351,313 501,313 Excess (deficiency) of revenue and other financing sources over (under) expenditures and other financing uses $ (1,631,775) $ 104,896 $ 1,736,671 See accompanying notes to financial statements. 12 Financial Section ' Budgeted Special Revenue Funds Variance Favorable Budget Actual (Unfavorable) Budgeted Capital Project Funds Variance Favorable Budget Actual (Unfavorable) ' $ 530,000 $ 515,393 $ (14,607) $ - 574,000 - 14,603 10,165,000 2,004,211 8,160,789 85,500 97,023 11,523 - 25,954 25,954 - - - ' 944,468 920,155 (24,313) = = = 32,000 43,099 11,099 64,500 269,618 205,118 20,747 - 5,646 5,646 60,000 60,021 21 ' 1,506,468 1,510,247 3,779 210,000 426,662 216,662 ' 956,468 960,719 (4,251) $ (180,000) $ (159,253) $ 20,747 $ (755,000) $ 7,706,391 $ 8,461,391 Financial Section 13 156,000 149,384 6,616 - - - 574,000 559,397 14,603 10,165,000 2,004,211 8,160,789 1,686,468 1,669,500 16,968 10,165,000 2,004,211 8,160,789 ' (180,000) (159,253) 20,747 (9,955,000) (1,577,549) 8,377,451 - - - 9,200,000 9,283,940 83,940 - - - 9,200,000 9,283,940 83,940 $ (180,000) $ (159,253) $ 20,747 $ (755,000) $ 7,706,391 $ 8,461,391 Financial Section 13 CITY OF PALM BEACH GARDENS, FLORIDA Combined Statement of Revenue, Expenses and Changes in Accumulated Deficit All Proprietary Fund Types Year ended September 30, 1997 Operating income 227,806 Nonoperating revenue (expenses): Interest revenue 72,900 Interest expense (537,049) Total nonoperating revenue (expenses) (464,149) Loss before operating transfers Operating transfers: Operating transfer in (236,343) 150,000 Net loss (86,343) Accumulated deficit, beginning of year (500,868) Accumulated deficit, end of year $ (587,211) See accompanying notes to financial statements. 14 Financial Section Enterprise Operating revenue: Charges for services $ 1,581,102 Miscellaneous 2,942 Total operating revenue 1,584,044 Expenses: Management 297,752 Maintenance contract 283,577 Depreciation 266,547 Cost of goods sold 137,758 Operating supplies 103,164 Insurance 76,226 Equipment rental 38,538 Promotional advertising 36,460 Repair and maintenance 33,033 Other professional and contractual 26,556 Utilities 26,353 Amortization 18,026 Office expenses 12,248 Total operating expenses 1,356,238 Operating income 227,806 Nonoperating revenue (expenses): Interest revenue 72,900 Interest expense (537,049) Total nonoperating revenue (expenses) (464,149) Loss before operating transfers Operating transfers: Operating transfer in (236,343) 150,000 Net loss (86,343) Accumulated deficit, beginning of year (500,868) Accumulated deficit, end of year $ (587,211) See accompanying notes to financial statements. 14 Financial Section i CITY OF PALM BEACH GARDENS, FLORIDA Combined Statement of Changes in Net Plan Assets All Pension Trust Funds Year Ended September 30, 1997 See accompanying notes to financial statements. Financial Section 15 Pension Trust Funds Additions: Contributions: Employer $ 335,955 State of Florida 387,175 Plan member 595,124 Total contributions 1,318,254 Investment income: Interest 166,817 Dividends 126,402 Net appreciation in fair value of investments 1,674,219 Net investment income 1,967,438 Total additions 3,285,692 Deductions: Administration 148,607 Pension benefits 116,144 Refunds to withdrawing employees 20,992 Total deductions 285,743 Net increase 2,999,949 Net assets held in trust for pension benefits, beginning of year 7,902,933 Net assets held in trust for pension benefits, end of year $ 10,902,882 See accompanying notes to financial statements. Financial Section 15 CITY OF PALM BEACH GARDENS, FLORIDA $ 492,546 Statement of Cash Flows Cash and cash equivalents: Current assets Restricted assets Proprietary Fund Type $ 227,806 Year ended September 30, 1997 $ 452,979 provided by operating activities: Enterprise Depreciation Fund Cash flows from operating activities: 18,026 Cash received from customers $ 1,570,757 Cash payments to suppliers for goods and services (1,078,211) Net cash provided by operating activities 492,546 Cash flows from noncapital financing activities: 6,600 Borrowings from other funds 93,637 Transfers from other funds 150,000 Net cash provided by noncapital financing activities 243,637 Cash flows from capital and related financing activities: 264,740 Principal paid on revenue bonds (205,000) Interest paid on revenue bonds (540,433) Purchase of fixed assets . (39,957) Net cash used in capital and related financing activities (785,390) Cash flows from investing activities: Interest on investments 72,900 Net increase in cash and cash equivalents 23,693 Cash and cash equivalents at beginning of year 429,286 Cash and cash equivalents at end of year 452,979 Reconciliation of operating income to net cash $ 492,546 provided by operating activities: Cash and cash equivalents: Current assets Restricted assets Operating income $ 227,806 Adjustments to reconcile operating income to net cash $ 452,979 provided by operating activities: See accompanying notes to financial statements. Depreciation 266,547 Amortization 18,026 (Increase) decrease in: Accounts receivable (19,334) Inventory (6,747) Prepayments 6,600 Decrease in: Accounts payable and accrued liabilities (198) Deferred revenue (154) Total adjustments 264,740 Net cash provided by operating activities $ 492,546 , Cash and cash equivalents: Current assets Restricted assets $ 320,853 132,126 ' $ 452,979 See accompanying notes to financial statements. 16 Financial Section ' n n C n Notes to Financial Statements September 30, 1997 (1) THE REPORTING ENTITY The City of Palm Beach Gardens, Florida, ( "the City") was incorporated in 1959, pursuant to House Bill 2186, and is located in northern Palm Beach County, Florida. The City is governed by an elected City Council ( "the Council ") which ap- points a City Manager. The city provides the fol- lowing services to its residents: public safety, plan- ning and zoning, sanitation, streets and roads, parks, recreation, and a golf course. The Council is re- sponsible for legislative and fiscal control of the City. The City operates under a Council- Manager form of government. As required by generally accepted accounting prin- ciples, these financial statements present the gov- ernment and its component units. Component units are legally separate entities for which the primary government is considered to be financially account- (2) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of Presentation The accounts of the City are organized on the basis of funds and account groups, each of which is con- sidered a separate accounting entity. The opera- tions of each fund are accounted for with a separate set of self - balancing accounts that comprise its as- sets and other debits, liabilities, fund equity and other credits, revenues, and expenditures or ex- penses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds and account groups are reported by generic classification within the financial statements as follows: Governmental Fund Types General Fund — used to account for all financial resources applicable to the general operations of the City government except those required to be ac- counted for in another fund. Revenue is derived primarily from property taxes, state and federal dis- able and for which the nature and significance of their relationship with the primary government are such that exclusion would cause the City's com- bined financial statements to be misleading or in- complete. The primary government is considered financially accountable if it appoints a voting ma- jority of an organization's governing body and im- poses its will on that organization. The primary government may also be financially accountable if an organization is fiscally dependent on the primary government, regardless of the authority of the or- ganization's governing board. Based on the application of the criteria set forth by the Governmental Accounting Standards "Board, management has determined that no component units exist which would require inclusion in this report. Further, the City is not aware of any entity which would consider the City to be a component unit. tributions, grants, and other intergovernmental revenue. Special Revenue Funds — used to account for spe- cific governmental revenue (other than expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Capital Projects Funds — used to account for the acquisition or construction of major capital facilities other than those financed by proprietary fund op- erations. Proprietary Fund Type Enterprise Fund — used to account for operations that provide services on a user charge basis to the public and for activities where the periodic meas- urement of net income is deemed appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Proprie- tary fund activities and basis of accounting are similar to those often found in the private sector. The City's sole proprietary activity is the operation of a golf course. IFinancial Section 17 Fiduciary Fund Type Trust and Agency Funds — used to account for as- sets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments, and/or other funds. The pension trust funds are accounted for in essentially the same manner as proprietary funds since capital mainte- nance is critical. The agency fund is custodial in nature and does not involve measurement of results of operations. Account Groups Account groups are not funds since they do not re- flect available financial resources and related li- abilities. Instead, they are used to establish ac- counting control and accountability for the City's general fixed assets and general long -term debt. The following is a description of the account groups of the city. General Fixed Assets — used to maintain control and cost information for all fixed assets other than those accounted for in the proprietary fund. General Long -Term Debt Account Group — used to record outstanding long -term debt other than debt recorded in the proprietary fund. Totals (Memorandum Only) Amounts in the "Totals (Memorandum Only)" col- umns in the combined financial statements repre- sent a summation of the combined financial state- ment line items of the fund types and account groups and are presented only to facilitate financial analysis. Data in these columns do not present fi- nancial position, results of operations, or changes in cash flows in conformity with generally accepted accounting principles. Neither is such data compa- rable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Basis of Accounting and Measurement Focus Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the ac- counts and relates to the timing of the measure- ments made, regardless of the measurement focus applied. 18 Financial Section All governmental funds and the agency fund are accounted for using the modified accrual basis of accounting. Their revenues are recognized in the period in which they become susceptible to accrual, i.e., when they become measurable and available to pay liabilities of the current period. Ad valorem taxes and charges for services are susceptible to accrual when collected in the current year or within 60 days subsequent to year -end, provided that amounts received pertain to billings through the fiscal year just ended. Intergovernmental revenues, which include state revenue sharing allotments, local government one- half cent sales tax, and county shared revenue, among other sources, are recorded in accordance with their legal or contractual requirements if col- lected in the current period or within 60 days after year -end. Interest is recorded when earned. Li- censes and permits, fines and forfeitures, and mis- cellaneous revenues are recorded as revenues when received in cash because they are generally not measurable until actually received. Occupational license revenues collected in advance of periods to which they relate are recorded as deferred revenues. Expenditures are generally recognized under the modified accrual basis of accounting when the re- lated fund liability is incurred. Exceptions to this general rule include principal and interest on gen- eral long -term debt which is recognized when due. The proprietary fund and pension trust funds are accounted for using the accrual basis of accounting. Their revenues are recognized when earned, and their expenses are recognized when they are in- curred. Membership fees of the proprietary fund that are collected in advance of the period to which they apply are recorded as deferred revenue. Measurement Focus All governmental funds are accounted for on the flow of current financial resources measurement focus. This means that only current assets and cur- rent liabilities are generally included on their bal- ance sheets. Their reported fund balance (net cur- rent assets) is considered a measure of "available spendable resources." Governmental fund operat- ing statements represent increases (revenues and other financing sources) and decreases (expendi- tures and other financing uses) in net current assets. Accordingly, they are said to present a summary of u ri l� u F n L L r sources and uses of "available spendable resources" during a period. The enterprise fund and the pension trust funds are accounted for on the flow of economic resources measurement focus. This means that all assets and all liabilities (whether current or noncurrent) asso- ciated with their activity are included on their bal- ance sheets. The enterprise fund and the pension trust funds' operating statements present increases (revenues) and decreases (expenses) in net total as- sets. The City has elected to not apply FASB Statements and Interpretations issued after November 30, 1989, as permitted by Statement No. 20 of the Govern- mental Accounting Standards Board, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting. Budgetary Accounting State of Florida statutes require that all municipal governments establish budgetary systems and ap- prove annual operating budgets. The Council annu- ally appropriates funds and adopts operating budg- ets for its governmental fund types, with the excep- tion of the following: the law enforcement educa- tion fund, the extra duty police fund, and the arts and culture impact fund. The general fund budget includes transfers to the proprietary fund to meet recurring operating costs. The procedures for es- tablishing budgetary data are as follows: Prior to the first Council meeting in August of each year, the City Manager submits a proposed operating budget to the Council for the next fis- cal year commencing the following October 1. The proposed budget includes expenditures and the means of financing them. The Council holds public meetings to obtain taxpayer comments. ' Upon completion of the public hearings, a final operating budget is legally enacted through the passage of an ordinance at the first Council ' meeting in September. Estimated fund balances are considered in the budgetary process. ' The budgets for the governmental fund types are adopted on an accounting basis that differs from generally accepted accounting principles (GAAP), because they include open encumbrances as expen- ditures (see Note 3). The City also adopts a nonap- propriated operating budget for the enterprise fund substantially on a basis consistent with generally accepted accounting principles, except that depre- ciation and amortization are not budgeted. The en- terprise fund exceeded the operating budget in de- preciation and amortization expense, which are nonbudgeted items. City ordinance establishes the legal level of budget- ary control at the fund level. Any increase in the total amount appropriated for all funds must be ap- proved by ordinance of the Council. Any transfer between funds or transfer from the Council contin- gency account must be approved by the City Man- ager and by resolution of the Council. Any other budget transfer within the same fund must be ap- proved by the City Manager. Unencumbered appropriations lapse at fiscal year end. Encumbrances outstanding at year end are reported as a reservation of fund balance and do not constitute expenditures or liabilities. Encumbered appropriations will be carried forward and honored in the subsequent year. During the year, no sup- plemental appropriations were necessary. The Extra Duty Police special revenue fund had a deficit fund balance of ($8,790) as of September 30, 1997. The fund incurred expenditures prior to the receipt of revenues associated with the provision of police services. The deficit will be reversed in the subsequent year. Cash and Cash Equivalents All short-term investments that are highly liquid are considered to be cash equivalents. Cash equivalents are readily convertible to a known amount of cash, and, at the day of purchase, have a maturity no longer than three months. Investments Investments are stated at cost or amortized cost, except for investments in the pension trust funds and the deferred compensation agency fund which are reported at market value. Inventory Inventory is stated at cost on the first -in, first -out basis and accounted for using the consumption method whereby inventories are recorded as expen- ditures in the period when used. Financial Section 19 Fixed Assets Land, buildings and equipment acquired or con- structed for general governmental purposes are re- corded as expenditures, (i.e., capital outlay) in the fund making the expenditure and capitalized at cost in the general fixed assets account group. In the event that actual cost cannot be determined, esti- mated cost at the time of acquisition is used. Do- nated assets are recorded at their fair market value at the time received. Public domain ( "infrastruc- ture") consisting of streets, sidewalks, drainage systems, curbs, and lighting systems are not capi- talized by the City or included in the general fixed asset account group in the general- purpose financial statements. No depreciation is taken on the general fixed assets. Fixed assets of the enterprise fund are stated at cost or, if donated, fair market value at the date of dona- tion. The City capitalized net interest costs incurred during the construction period on funds borrowed to finance the construction of fixed assets. Expendi- tures which materially extend the useful life of ex- isting properties have been capitalized. All costs relating to the construction of facilities were capi- talized including salaries, employee benefits, bond costs, and interest costs. Depreciation is computed using the straight -line method over the assets' estimated useful lives. Es- timated useful lives assigned to various categories of assets are as follows: Buildings 30 years Improvements 20 years Furniture and equipment 4 years Compensated. Absences It is the City's policy to permit employees to accu- mulate a limited amount of earned but unused va- cation and sick leave, which will be paid upon sepa- ration of service. Vacation is accrued as a liability when benefits are earned by the employees, that is, the employees have rendered services that give rise to the vacation liability and it is probable that the City will compensate the employees in some man- ner, e.g., in cash or in paid time -off, now or upon termination or retirement. The City uses the vesting method in accruing sick leave liability. The vesting method accrues sick leave liability for employees who are eligible to receive termination payments upon separation as well as those expected to be- come eligible in the future. A long -term liability of 20 Financial Section $811,608 is recorded in the general long -term debt account group, representing the City's commitment to fund such costs from future operations. Amortization Bond discount and issue costs are being amortized using the interest method over the life of the bond issue. Fund Balance Reserves and Designations Reserves are used to indicate that a portion of the fund balance is not appropriable for expenditure or is legally segregated for a specific future use. Us- age of reserves has been limited to the following: Reserved for encumbrances — Encumbrance ac- counting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the general fund. Open encumbrances at year end are reported as reservations of fund balance. Encum- brances do not constitute expenditures or liabilities. Reserved for inventory and prepayments — Indicates that a portion of fund balance is segregated since these items do not represent "available spendable resources." Reserved for law enforcement — Restricted for ex- penditures related solely to law enforcement. Reserved for employees' pension benefits — Re- stricted for the payment of retirement benefits. Reserved for capital improvements — Restricted for the purpose for which the impact fee was levied. Impact fees levied for police and fire protection services shall be used only for capital improvement costs related to those departments. Impact fees levied for recreation shall be used only for land ac- quisition or capital improvement costs related to that department. The 1996 and 1997 general obli- gation bonds shall be used for construction of the new municipal complex. Designations of portions of the fund balances in governmental funds are established to indicate man- agement's tentative plans for financial resources in a future period. C 7 n C r L u n Interfund Transactions During the course of normal operations, the City has numerous transactions between funds, including expenditures and transfers of resources to provide services, to construct assets, and to meet debt serv- ice requirements. To the extent that certain trans- actions between funds have not been paid or re- ceived at year -end, balances of interfund amounts receivable or payable have been recorded. All other mterfund transactions consist of transfers from the fund budgeted to receive revenue to the fund through which the resources are budgeted to be ex- pended. These transfers are recorded as operating transfers in or out, as appropriate. Property Taxes Under Florida law, the assessment of all properties and the collection of all county, municipal, and school board property taxes are consolidated in the offices of the County Property Appraiser and County Tax Collector, respectively. All property is reassessed according to its fair market value on January 1 of each year and each assessment roll is submitted to the State Department of Revenue for review to determine if the assessment roll meets all of the appropriate requirements of State law. The assessed value of property within the corporate limits of the City at January 1, 1996, upon which the 1996 -97 levy was based, was approximately $2.9 billion. State statutes permit municipalities to levy property taxes at a rate of up to 10 mills. The tax levy of the City is established by the Coun- cil prior to October 1 of each year during the budget process. The Palm Beach County Property Ap- praiser incorporates the City's millage into the total tax levy, which includes the County, County School (3) BUDGETARY DATA Board, and special district tax requirements. The millage rate assessed by the City for the year ended September 30, 1997, was 3.9147 ($3.9147 for each $1,000 of assessed valuation). Taxes may be paid less a 4% discount in November or at declining discounts each month through the month of February. All unpaid taxes become de- linquent on April 1 following the year in which they are assessed. Delinquent taxes on real property bear interest at 18% per year. On or prior to June 1 following the tax year, certificates are offered for sale for all delinquent taxes on real property. After sale, tax certificates bear interest at 18% per year or at any lower rate bid by the buyer. Appli- cation for a tax deed on any unredeemed tax certifi- cates may be made by the certificate holder after a period of two years. Unsold certificates are held by the County. Delinquent taxes on personal property bear interest at 18% per year until the tax is satis- fied either by seizure and sale of the property or by the five -year statute of limitations. At September 30, 1997, unpaid delinquent taxes were not material and have not been recorded by the City. Pension Plans The City sponsors and administers five pension plans covering substantially all full -time employees. Three of the pension plans are defined benefit plans and two are defined contribution plans. Annual costs of the defined benefit pension plans are actu- arially computed and the City funds annual pension costs as incurred. The contributions for the defined contribution pension plan are calculated internally by the City and paid as incurred. ..........., The Combined Statement of Revenue, Expenditures and Changes in Fund Balances - All Governmental Fund Types on page 10 is presented in accordance with generally accepted accounting principles (GAAP). The Combined Statement of Revenue and Expenditures - Budget and Actual on page 12 is presented on a budgetary basis. Data presented in these two statements differ because encumbrances (i.e., contracts, unfilled purchase orders, and other commitments for future expenditures) are recorded as expenditures for budgetary purposes but are re- corded as a reservation of fund balance for GAAP purposes. Adjustments necessary to compare the excess of revenue and other sources over (under) expenditures and other uses of the general and spe- cial revenue funds at year -end are as follows: Financial Section 21 Special Capital General Revenue Projects Fund Funds Funds Excess (deficiency) of revenue and other financing sources over (under) expenditures and other financing uses (GAAP basis) $ 65,195 $ (152,106) $ 7,822,132 Timing differences: To adjust for encumbrances 39,701 (14,014) (63,854) Entity differences: To adjust for nonbudgeted funds - 6,867 (51,887) Excess (deficiency) of revenue and other financing sources over (under) expendi- tures and other financing uses (budgetary basis) $ 104,896 $ (159,253) $ 7,706,391 (4) DEPOSITS AND INVESTMENTS Deposits All of the City's deposits are held in qualified de- positories pursuant to State of Florida Statutes, Chapter 280, "Florida Security for Public Deposits Act." Under the Act, every qualified public de- pository shall deposit with the Treasurer eligible collateral equal to or in excess of the required col- lateral of the depository to be held subject to his or her order. The Treasurer, by rule, shall establish minimum required collateral pledging levels. The pledging level may range from 25% to 125% of the average monthly balance of public deposits, de- pending upon the depository's financial condition and establishment period. All collateral must be deposited with an approved financial institution. Any losses to public depositors are covered by ap- plicable deposit insurance, sale of securities pledged as collateral and, if necessary, assessments against other qualified public depositories of the same type as the depository in default. At year end, the carrying amount of the City's de- posits was $1,386,328, and the bank balance was $1,388,190. Of the bank balance, $108,581 was covered by federal depository insurance and the balance is covered by collateral held by the State Treasurer. 22 Financial Section Investments The investment of surplus public funds is governed by an ordinance of the City Council. The ordinance limits investments to the following securities: 1. negotiable direct obligations of the United States Government; 2. obligations of the federal farm credit banks and the Federal Home Loan Mortgage Corporation; 3. obligations of the Federal National Mortgage Association; 4. interest bearing time deposits or savings ac- counts in banks organized under the laws of this state; 5. securities of, and other interests in, any open - end or closed -end management type investment company or investment trust; 6. the Local Government Surplus Funds Trust Fund; 7. the Florida Counties Investment Trust; 8. short-term obligations of corporations organ- ized in the United States with assets exceeding $500,000,000 if the obligations are rated at the time of purchase at one of the three highest classifications established by at least two stan- dard rating services and which mature not later than 180 days from the date of purchase and such purchases do not exceed ten percent of the corporation's outstanding obligations; 9. floating rate securities within categories one through three provided the rate is tied to the in- i terest rate paid on United States Treasury secu- rities or an index thereof. Investments of the pension trust funds can consist of every kind of property, real, personal, or mixed, and every kind of investment, specifically including bonds, debentures and other corporate obligations, and stocks, preferred or common. The deferred compensation fund has a broad investment policy with no specific restrictions on types of invest- ments. U.S. government securities Commercial paper Money Market funds Common stock Corporate bonds 1 $ 10,206,513 $ 3,190,577 523,076 3,881,133 426,709 The City's investments are categorized to give an indication of the level of risk assumed by the entity at year end. Category 1 includes investments that are insured or registered or for which the securities are held by the City or its agent in the City's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the counter - party's trust department or agent in the City's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counter -party, or by its trust depart- ment or agent but not in the entity's name. Carrying Market 3 Value Value $ - $ 10,206,513 $ 10,213,186 3,190,577 3, 199,019 523,076 523,076 3,881,133 3,881,133 426,709 426,709 Category 2 $ 18,228,008 $ - $ - 18,228,008 18,243,123 Investment in State Treasurer's investment pool 9,727,364 9,727,364 Retirement plan mutual funds 3,355,589 3,355,589 Deferred compensation plan 1,429,544 1,429,544 $ 32,740,505 $ 32,755,620 During the fiscal year, the city also invested in Emerald Treasury funds. (5) DUE FROM/TO OTHER FUNDS The following is a summary of amounts due from and to other funds: Due From Due To General fund $ 484,816 $ Special Revenue Funds: Recreation programs 5 - Extra duty police - 8,790 Enterprise Fund: Golf course - 476,031 $ 484,821 $ 484,821 Financial Section 23 (6) RESTRICTED ASSETS General Fund Certain assets of the general fund are classified as re- stricted assets because their use is limited to payment to eligible claimants in settlement of a civil rights law- suit. Enterprise Fund Certain proceeds of the City's enterprise fund reve- nue bonds, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. The "principal" and "interest" accounts are used to segregate resources accumulated for debt service payments over the next twelve months. The "debt service reserve" (7) LAND, BUILDINGS AND EQUIPMENT account is used to report resources set aside to make up potential future deficiencies in the revenue bond current principal and interest accounts. The amounts restricted in the enterprise fund at September 30, 1997, are summarized as follows: Bond Requirements Principal Fund $ 53,750 Interest Fund 131,726 Debt Service Reserve Fund 746,650 $ 932,126 , General Fixed Assets The following is a summary of changes in the general fixed assets account group during the fiscal year. Balance Balance October 1, September 30, 1996 Additions Deletions 1997 Land $ 8,258,472 $ 785,153 $ 214,271 $ 8,829,354 Buildings 4,398,856 182,400 - 4,581,256 Improvements other than buildings 2,976,414 - 2,976,414 - Machinery and equipment 8,956,194 1,660,995 187,785 10,429,404 $24,589,936 $ 2,628,548 $ 3,378,470 $ 23,840,014 - I Proprietary Fund Fixed Assets , A summary of the proprietary fund land, buildings, and equipment at September 30, 1997, is as follows: Land and improvements $ 6,644,792 Buildings 498,601 Equipment 473,343 7,616,736 Less accumulated depreciation (1,694,375) $ 5,922,361 (8) LONG -TERM DEBT lawsuit that was brought against the City in 1991. The court approved a final resolution of all claims Claims and Judgments Payable against the defendants and pursuant to the consent In 1994, the City agreed to a consent decree with decree, the City will pay to the plaintiff class the the U.S. District Court for a class action civil rights sum of $1,700,000 in full satisfaction of all claims 24 Financial Section u n r L n set forth in the suit. Cumulative payments to date are $1,034,000, which includes $442,856 paid by the City's insurance carrier. The remainder of the liability, $111,000, is recorded in the general long- term debt account group and is payable in equal installments of $222,000 over the next two years. Payments will be made from the general fund. Annual payments required for the satisfaction of claims and judgments are as follows: Year Ending September 30 Amount 1998 $ 222,000 1999 222,000 $ 444,000 Capital Leases The City entered into lease agreements, as lessee, for financing the acquisition of various types of equipment. These lease agreements qualify as capital leases for accounting purposes and therefore have been recorded at the present value of the fu- ture minimum lease payments as of the date of their inception. Lease payments will be made from the general fund. The assets acquired through capital leases are as follows: General Fixed Assets Amount Arial platform $ 487,194 800 Mhz radio system 431,000 Loader 172,477 Ambulance 128,343 911 Centralink 79,900 Radio 70,313 $1,369,227 The following is a schedule of future minimum lease payments under these capital leases: Year Ending September 30 Amount 1998 $ 352,647 1999 216,838 2000 183,469 752,954 Less: amount representing interest (56,543) Present value of future mini- mum lease payments $ 696,411 General Obligation Bonds The City's voters authorized by special referendum on September 3, 1996, the issuance of bonds, not to exceed $19.1 million, for payment of the cost of demolition of the existing City Hall and Police Sta- tion; acquisition, construction and furnishing-of the new City Hall, new Police Station, and an addition to the central Fire Station; and improvements to certain recreational facilities. The bonds are gen- eral obligations of the City, payable from ad valo- rem taxes to be levied upon all taxable property in the City, in addition to all other taxes, without limitation as to rate or amount. The bonds will be issued in series. Series 1996 The first series of bonds, in the amount of $4,400,000, are dated December 1, 1996. Interest on the bonds will accrue from their date, payable on June 1, 1997 and on each succeeding December 1 and June 1. Interest accrues at a rate of 4.95 %. Principal payments will be due December 1 each year beginning on December 1, 1997, through De- cember 1, 2016. Debt service payments will be made from the general fund. $4,400,000 Series 1997 The second series of bonds, in the amount of $4,900,000, are dated July 1, 1997. Interest on the bonds ranges from 3.70% to 5.10% and is payable semiannually on July 1 and January 1, commencing January 1, 1998. Principal payments will be due July 1 each year beginning July 1, 1998, through July 1, 2017. Debt service payments will be made from the general fund. $4,900,000 Total general obligation bonds $9,300,000 Financial Section 25 Annual debt service payments for the general obligation bonds are as follows: Year Ending September 30 Series 1996 Series 1997 Total 1998 $ 364,095 $ 383,590 $ 747,685 1999 351,793 382,855 734,648 2000 349,492 381,615 731,107 2001 346,942 385,015 731,957 2002 349,022 382,840 731,862 Thereafter 5,146,648 5,848,765 10,995,413 6,907,992 7,764,680 14,672,672 Less: amount representing interest (2,507,992) (2,864,680) (5,372,672) Total general obligation bonds $ 4,400,000 $ 4,900,000 $ 9,300,000 Changes in Long -Term Liabilities following changes occurred in liabilities reported in During the year ended September 30, 1997, the the general long -term debt account group: Balance Balance October 1, September 30, 1996 Additions Deletions 1997 Claims and judgments payable $ 666,000 $ - $ 222,000 $ 444,000 Capital leases 385,017 501,313 189,919 696,411 Compensated absences 858,023 - 46,415 811,608 General obligation bonds payable - 9,300,000 - 9,300,000 $ 1,909,040 $ 9,801,313 $ 458,334 $ 11,252,019 Revenue Bonds The City issued $8,115,000 City of Palm Beach Gardens, Florida, Special Obligation Revenue Bonds, Series 1990 on June 1, 1990. Principal payments are due July 1 of each year and interest is due January 1 and July 1. The bonds are payable solely from and secured by a pledge of and lien upon the gross revenues from the operation of the golf course and sales tax revenue. These bonds were issued for the acquisition and construction of the municipal golf course, as well as costs associ- ated with the issuance of the bonds. The bonds are reported as a liability in the proprietary fund and are expected to be repaid from proprietary fund reve- nues. At September 30, 1997, the revenue bonds outstanding amounted to $7,370,000 with interest rates from 6.6% to 7.25 %. Provisions of Revenue Bond Resolutions The City covenants to fix, establish and maintain rates, fees and other charges so that the revenue 26 Financial Section collected and other available funds in each fiscal year will not be less than the amount expected to be required for the operating expenses (excluding de- preciation and amortization), 110% of the bond service requirements, and the reserve requirements. Limitations on the amounts accumulated in the re- serve funds are as follows: Debt Service Requirement - aggregate amount re- quired to pay the principal and interest becoming due on the bonds. Reserve Account - $746,650, which is the maxi- mum annual debt service to be paid on the out- standing bonds. At September 30, 1997, the City was in compliance with such bond covenants. Annual debt service requirements to maturity are as follows: r n 0 J I'l Year Ending September 30 Principal Interest Total 1998 $ 215,000 $ 526,903 $ 741,903 1999 230,000 512,604 742,604 2000 245,000 497,195 742,195 2001 265,000 480,535 745,535 2002 280,000 462,250 742,250 Thereafter 6,135,000 3,536,620 9,671,620 $ 7,370,000 $ 6,016,107 $ 13,386,107 (9) DEFINED BENEFIT PENSION PLANS The City maintains the following three separate single employer defined benefit plans: City of Palm Beach Gardens Police Officers' Pension Fund (the "Police Pension ") covering police officers, City of Palm Beach Gardens Retirement Plan for Firemen (the "Fire Pension ") covering firefighters, and City of Palm Beach Gardens Retirement Plan for Gen- eral Employees (the "General Employees' Pen- sion") covering substantially all other full -time City employees. The defined benefit plan for general employees was closed to new employees hired after May 1, 1995. All three plans are reported as pen- sion trust funds and included as part of the City's reporting entity. Additional information on these plans can be found on page 34. At the election of the Police Pension Board, sepa- rate audited financial statements are produced for the Police Pension Plan. The other pension plans do not issue separate statements. In the interest of full disclosure, the City has elected to include all of the required disclosures in both the separate stand- alone statements and the City's comprehensive an- nual financial report. The stand -alone statements for the Police Pension Plan can be obtained from the City of Palm Beach Gardens, Florida, Finance Department. Each pension has its own board which acts as plan administrator and trustee. Each plan's assets may only be used for the payment of benefits to the members and beneficiaries of the plan in accor- dance with the terms of each plan document. The costs of administering each plan are financed in the appropriate pension trust fund. The Florida Constitution requires local govern- ments to make the actuarially determined contribu- tion. The Florida Division of Retirement reviews and approves each local government's actuarial re- port prior to its being appropriate for use for fund- ing purposes. Additionally, the State collects two locally authorized insurance premium surcharges (one for the Police Pension Plan on casualty insur- ance policies and one for the Fire Pension Plan on certain real and personal property insurance policies within the corporate limits) which can only be dis- tributed after the State has ascertained that the local government has met their actuarial funding re- quirement for the then most recently completed fis- cal year. Investments are reported at fair value and are man- aged by third party money managers. The City's independent custodians and individual money man- agers price each instrument using various third party pricing sources. The following investments represent concentrations of 5% or more of net plan assets in investments that are not issued or guaranteed by the U.S. Govern- ment. General Employees Pension Mutual funds: STI Classic Funds, Investment Grade Bond Fund $ 786,469 STI Classic Funds, Value Income Stock Fund 406,719 STI Classic Funds, Capital Growth Funds 398,368 STI Classic Funds, Sunbelt Equity Fund 248,041 SunTrust U.S. Limited Capitaliza- tion Equity Fund 247,698 Financial Section 27 STI Classic Funds, Small Capital Equity Fund 239,758 Police Pension No nongovernmental investments exceed 5% of net plan assets. Fire Pension Money market funds: Nations Cash Reserves Capital Class $ 304,133 Mutual funds: EB Public Employees Fixed Income 1,028,534 The following schedule is derived from the respec- tive actuarial reports and City information for the three pension plans as of October 1, 1997: 28 Financial Section General Employees Police Fire Legal Reserves None None None Accounting Policies None None None and Plan Assets: None $237,037 None Authority City Ordinance City Ordinance/ City Ordinance/ Provisions: State Statute State Statute Basis of Accounting Accrual Accrual Accrual Asset Valuation: 21 84 66 Reporting Fair Value Fair Value Fair Value Actuarial Valuation Fair Value 5 -year smoothed Fair Value 28 Financial Section market Legal Reserves None None None Long -Term Receivable None None None Internal/Participant Loans None $237,037 None Membership and Plan Provisions: Members: Active Participants 21 84 66 Retirees and Beneficiaries 2 3 0. Terminated Vested 1 0 1 Normal Retirement Benefits: Age 65 52 60 Years of Service (minimum) None 10 None Accrual 2.5% 2.65% 2.5% Maximum None 75% None Years to Vest 10 10 10 Contributions: Actuarial Rate: City 13.4% 6.78% 0.0% State n/a 5.47% 4.9% Participants 6.0% 6.00% 6.0% Annual Pension Cost $ 93,478 $ 438,074 $ 122,143 Contributions Made $ 93,478 $ 469,583 $ 160,069 Actuarial Valuation: Frequency Annual Annual Annual Latest Valuation 10/1/97 10/1/97 10/1/97 Basis for Contribution 10/1/96 10/1/96 10/1/96 Cost Method Frozen Entry Age Frozen Entry Age Aggregate 28 Financial Section General Employees Police Fire Amortization: Method Level Dollar Level Percent of Payroll n/a Open/Closed Closed Closed n/a New Period Policy Gains/Losses 1 1 n/a Assumption Change 30 30 n/a Benefit Change 30 30 n/a Note: The aggregate cost method does not identify or separately amortize unfunded actuarial liabilities. Equivalent Single Period Remaining 23 years 30 years n/a Assumptions: Investment Earnings* 8.0% 8.5% 8.0% Salary Increases* 6.5% 6.5% 6.5% * Includes inflation at 3.0% 4.0% 3.0% Mortality Table 1983 GAM 1983 Group Annuity 1983 GAM Retirement Age: 65 n/a 60 Eligible for early Retirement n/a 5 % n/a Normal retirement Date attained n/a 60% n/a Four years after normal Retirement date n/a 40% n/a Fifth year after normal Retirement date n/a 100% n/a Turnover: Male Female Age 20 17.2% 12.4% 17.2% 17.2% Age 25 n/a 11.7% 16.6% n/a Age 30 15.0% 10.5% 15.0% 15.0% Age 35 n/a 8.3% 11.8% n/a Age 40 8.2% 5.7% 8.2% 8.2% Age 45 n/a 3.5% 4.8% n/a Age 50 1.7% 1.5% 1.7% 1.7% Age 55 n/a 0.6% 0.6% n/a Age 60 0.5% n/a n/a 0.5% Post Retirement Benefits NA NA NA The City has traditionally contributed the annual required contribution (ARC) and thus has never actually had, or had need to report, a net pension obligation (NPO). The City implemented GASB Statements No. 25 and 27. At the point of transition (October 1, 1996), the City had no pension liability reflected in either the general long- term debt account group or any individual fund. In accordance with GASB Statement 27, the City calculated the potential for a NPO and reaffirmed that none existed at September 30, 1997. Financial Section 29 Three -Year Trend Information (10) DEFINED CONTRIBUTION PLAN The City of Palm Beach Gardens Money Purchase Plan (the "General Plan ") and the City of Palm Beach Gardens Executive Plan (the "Executive Plan ") are defined contribution pension plans es- tablished by the City and administered by ICMA Retirement Corporation to provide benefits at re- tirement to the employees of the City. All full -time employees of the City are eligible to participate in the General Plan after twelve months of service with the City and at least 21 years of age. The City Manager is the only employee eligible to participate in the Executive Plan. The City contrib- utes an amount equal to 8% and 11% of the em- ployee's base salary each month for the General Plan and the Executive Plan, respectively. In July, the City Council increased its contribution to the Executive Plan from 11% to 15% of the employee's base salary. Employees contribute an amount equal to 4% and 3% of their base salary in the General Plan and the Executive Plan, respectively. The (11) DEFERRED COMPENSATION PLAN City's contributions for each employee (and interest allocated to the employee's account) are fully vested after one year of continuous service. The City Manager was fully vested upon commence- ment of participation. City contributions for, and interest forfeited by employees who leave employ- ment before one year of service are used to reduce the City's current period contribution amount. Plan revisions and contribution requirements are estab- lished and may be amended by the City Council. The City's total payroll for the year ended Septem- ber 30, 1997, was $11,043,656. The City's contri- butions were calculated using the. base salary amount of $2,402,988 for the General Plan and $86,944 for the Executive Plan. The City made its required contributions of $192,239 for the General Plan and $11,120 for the Executive Plan and em- ployees made their required contribution of $96,120 in the General Plan and $1,842 in the Executive Plan, for a total contribution of $301,321. The City offers a deferred compensation plan cre- 30 Financial Section ated in accordance with Internal Revenue Code Section 457. The plan, available to all City em- ' ployees, permits them to defer a portion of their Annual Percentage Net Year Pension of APC Pension Ended Cost (APC) Contributed Obligation General Employees 9/30/95 $ 136,430 100.0% $ - 9/30/96 $ 98,074 100.0% $ - 9/30/97 $ 93,478 100.0% $ - Police 9/30/95 $ 242,083 111.0% $ - 9/30/96 $ 244,317 105.8% $ - 9/30/97 $ 404,856 108.2% $ - Fire 9/30/95 $ 95,143 150.1% $ - 9/30/96 $ 80,557 163.8% $ - 9/30/97 $ 122,143 131.1 % $ - (10) DEFINED CONTRIBUTION PLAN The City of Palm Beach Gardens Money Purchase Plan (the "General Plan ") and the City of Palm Beach Gardens Executive Plan (the "Executive Plan ") are defined contribution pension plans es- tablished by the City and administered by ICMA Retirement Corporation to provide benefits at re- tirement to the employees of the City. All full -time employees of the City are eligible to participate in the General Plan after twelve months of service with the City and at least 21 years of age. The City Manager is the only employee eligible to participate in the Executive Plan. The City contrib- utes an amount equal to 8% and 11% of the em- ployee's base salary each month for the General Plan and the Executive Plan, respectively. In July, the City Council increased its contribution to the Executive Plan from 11% to 15% of the employee's base salary. Employees contribute an amount equal to 4% and 3% of their base salary in the General Plan and the Executive Plan, respectively. The (11) DEFERRED COMPENSATION PLAN City's contributions for each employee (and interest allocated to the employee's account) are fully vested after one year of continuous service. The City Manager was fully vested upon commence- ment of participation. City contributions for, and interest forfeited by employees who leave employ- ment before one year of service are used to reduce the City's current period contribution amount. Plan revisions and contribution requirements are estab- lished and may be amended by the City Council. The City's total payroll for the year ended Septem- ber 30, 1997, was $11,043,656. The City's contri- butions were calculated using the. base salary amount of $2,402,988 for the General Plan and $86,944 for the Executive Plan. The City made its required contributions of $192,239 for the General Plan and $11,120 for the Executive Plan and em- ployees made their required contribution of $96,120 in the General Plan and $1,842 in the Executive Plan, for a total contribution of $301,321. The City offers a deferred compensation plan cre- 30 Financial Section ated in accordance with Internal Revenue Code Section 457. The plan, available to all City em- ' ployees, permits them to defer a portion of their u n salary until future years. The deferred compensa- tion is not available to employees until termination, retirement, death or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with these amounts, and all income attributable to these amounts, property or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the City (without being restricted to the provisions or benefits under the plan), subject only to claims of the City's gen- (12) CONTINGENT LIABILITIES eral creditors. Participants' rights under the plan are equal to those of general creditors of the City in an amount equal to the fair market value of the de- ferred account for each participant. It is the opinion of management that the City has no liability for losses under the plan but does have the duty of due care that would be required of an ordi- nary prudent investor. Management believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. .....•.. .•. The City is a defendant in several personnel related and other lawsuits occurring in the normal course of operations. While the ultimate outcome of the liti- (13) LAWSUIT SETTLEMENT gation cannot be determined at this time, manage- ment believes that any amounts not covered by in- surance, if any, resulting from these lawsuits would not materially affect the financial position-of the City. In 1995, the City agreed to a proposed consent de- cree which was entered as final judgment on August 3, 1995, by the United States District Court, South- ern District of Florida. Pursuant to the consent de- cree, the City has established a settlement fund in (14) ACCUMULATED DEFICIT At September 30, 1997, the enterprise fund had an accumulated deficit of $587,211 which is expected (15) JOINTLY GOVERNED ORGANIZATION The City, through an interlocal agreement with certain other municipalities and Palm Beach County, created the Seacoast Utility Authority ( "Seacoast ") which provides water and sewer serv- ice to the citizens of each of the participating mu- nicipalities and a portion of Palm Beach County. (16) RISK MANAGEMENT the amount of $270,000 for the payment of individ- ual monetary relief to a class of applicants with claims against the City. As of September 30, 1997, no claims have been paid from the settlement fund pursuant to the consent decree. The settlement fund is recorded as a restricted asset in the general fund. to be funded from future charges for services. The deficit has resulted from depreciation, a noncash expense, which is required by generally accepted accounting principles. Seacoast's governing board is comprised of one member from each participating entity. Seacoast is an independent Authority organized under the laws of the State of Florida and the City has no partici- pating equity ownership in Seacoast. The City paid $44,351 to Seacoast during the fiscal year for water and sewer service. ................. The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of as- sets; errors and omissions; and natural disasters for which the City carries commercial insurance. The City is also covered by Florida Statutes under the Doctrine of Sovereign Immunity which effectively Financial Section 31 limits the amount of liability of municipalities to three years. Payments on these claims in excess of individual claims of $100,000/$200,000 for all insurance coverage began in 1994 and will continue claims relating to the same accident. There have through 1999. See Note 8 for additional informa- been no significant reductions in insurance cover- tion. In fiscal year ended September 30, 1996, the age from coverage in the prior year. City paid $99,000 to settle a claim which exceeded commercial insurance coverage. Settled claims resulting from these risks have ex- ceeded commercial insurance coverage in the past (17) PRIOR PERIOD ADJUSTMENT In the prior year, interest receivable and interest income were overstated by $28,599. The impact of the error, had it been correctly recorded in the prior year, would have decreased the excess of revenue over expenditures for the year and fund balance. Therefore, fund balance at the beginning of this year in the general fund has been restated as fol- lows: 32 Financial Section Fund balance, beginning of year, as previously reported $ 8,881,846 Correction of error 28,599 Fund balance, beginning of year, as restated $ 8,853,247 CITY OF PALM BEACH GARDENS, FLORIDA Required Supplementary Information Schedule of Funding Progress Police Pen$ipn 10/1/93 $ 2,424,981 Actuarial $ 54,068 97.82% $ 2,896,359 1.87% 10/1/94 2,714,651 Accrued (162,239) 106.36% 3,148,412 UAAL as 10/1/95 Actuarial Liability Unfunded 92.39% 3,367,324 a % of Actuarial Value of (AAL) AAL Funded Covered Covered Valuation Assets - Entry Age (UAAL) Ratio Payroll Payroll Date (a) (b) (b) -(a) (a) /(b) (c) ((b -a) /c) General Emalovees' Pension 10/1/93 $ 952,999 $ 1,550,382 $ 597,383 61.47% $ 781,458 76.44% 10/1/94 1,079,241 1,668,100 588,859 64.70% 750,107 78.50% 10/1/95 1,455,872 2,164,072 708,200 67.27% 685,535 103.31% 10/1/96 1,734,005 2,428,298 694,293 71.41% 695,818 99.78% 10/1/97 2,328,155 3,007,575 679,420 77.42% 693,567 97.96% Police Pen$ipn 10/1/93 $ 2,424,981 $ 2,479,049 $ 54,068 97.82% $ 2,896,359 1.87% 10/1/94 2,714,651 2,552,412 (162,239) 106.36% 3,148,412 (5.15)% 10/1/95 3,517,565 3,807,393 289,828 92.39% 3,367,324 8.61% 10/1/96 4,443,592 4,855,280 411,688 91.52% 3,578,473 11.50% 10/1/97 5,511,310 6,521,734 1,010,424 84.51% 3,872,799 26.10% Fire Pension The Fire Pension uses the aggregate actuarial cost method which does not identify or separately amortize unfunded actuarial liability. See notes to required supplementary information. 34 Financial Section 1 CITY OF PALM BEACH GARDENS, FLORIDA Required Supplementary Information Schedule of Contributions from the City and the State of Florida 1993 Annual $ 90,886 $ 135,153 $ 226,039 Year ended Required City State Total Percentage September 30, Contribution Contribution Contribution Contribution Contributed 162,247 258,492 105.80% 1996 404,856 General EmAlovees' Pension 195,597 438,206 108.24% 1993 $ 196,596 $ 196,596 $ - $ 196,596 100.00% 1994 116,385 116,385 - 116,385 100.00% 1995 136,430 136,430 - 136,430 100.00% 1996 98,074 98,074 - 98,074 100.00% 1997 93,478 93,478 - 93,478 100.00% Police Pension - 95,143 95,143 150.12% 1993 $ 226,039 $ 90,886 $ 135,153 $ 226,039 100.00% 1994 242,083 117,381 151,324 268,705 111.00% 1995 244,317 96,245 162,247 258,492 105.80% 1996 404,856 242,609 195,597 438,206 108.24% 1997 438,074 242,477 227,106 469,583 107.19% Fire Pension 1993 $ 6,308 $ - $ 63,594 $ 63,594 1008.15% 1994 24,715 8,466 91,682 100,148 405.21% 1995 63,378 - 95,143 95,143 150.12% 1996 80,557 - 131,963 131,963 163.81% 1997 122,143 - 160,069 160,069 131.05% See notes to required supplementary information. Financial Section 35 CITY OF PALM BEACH GARDENS, FLORIDA Notes to Required Supplementary Information September 30, 1997 The information presented in the required supplementary schedules was determined as part of the actuarial valuations at the dates indicated. Additional information as of the latest actuarial valuation follows: General Open/closed Closed Employees' Police Fire Pension Pension Pension 1 year 1 year N/A Assumption Change Valuation date 10/1/97 10/1/97 10/1/97 Actuarial cost method Frozen Entry Age Frozen Entry Age Aggregate Asset valuation method Fair value 5 year smoothed Fair value 23 years 30 years market Note: The aggregate method Amortization: Method' Level Dollar Level Percent N/A Of Payroll Open/closed Closed Closed N/A New Period Policy: Gains /losses 1 year 1 year N/A Assumption Change 30 years 30 years N/A Benefit Change 30 years 30 years N/A Equivalent single period remaining 23 years 30 years N/A Note: The aggregate method does not identify or separately amortize unfunded actuarial liabilities. Actuarial assumptions: Investment rate of return (including inflation) 8.0% 8.5% 8.0% Salary increases (including inflation) 6.5% 6.5% 6.5% Inflation 3.0% 4.0% 3.0% Post retirement benefit increases N/A N/A N/A 36 Financial Section General Fund The general fund is used to account for resources used to finance serv- ices associated with local governments which are not required legally or by sound financial management to be accounted for in another fund. Included in these services are police and fire protection, parks and rec- reation, code enforcement, road and street facilities, and general ad- ministration of the City. Financial Section 37 CITY OF PALM BEACH GARDENS, FLORIDA Balance Sheet General Fund September 30, 1997 Assets: Cash and cash equivalents $ 3,032,492 Investments 7,275,131 Receivables: Accounts 254,182 Interest 82,694 Intergovernmental: State 214,439 County 24,083 Due from other funds 484,816 Inventory 18,933 Restricted assets: Cash and cash equivalents 282,150 Total assets $ 11,668,920 Liabilities and Fund Balance: Liabilities: Accounts payable and accrued expenses $ 1,539,109 Deferred revenue 780,143 Due to other governments 161,226 Claims and judgments payable 270,000 Total liabilities 2,750,478 Fund Balance: Reserved for encumbrances 660,659 Reserved for inventory 18,933 Unreserved: Designated for subsequent year's budget 2,777,055 Designated for road improvements 1,034,331 Designated for special projects 103,624 Undesignated 4,323,840 Total fund balance 8,918,442 Total liabilities and fund balance 11,668,920 38 Financial Section ' ' ' CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Revenue and Other Financing Sources - Budget and Actual General Fund Year ended September 30, 1997 Budget Actual Taxes: Ad valorem taxes $ 11,065,000 $ 10,954,360 Franchise taxes: Electricity 2,250,000 2,317,042 Telephone 67,000 .68,753 Cable television 210,000 225,873 Solid waste 50,000 45,539 Total taxes 13,642,000 13,611,567 Variable Favorable (Unfavorable) $ (110,640) 67,042 1,753 15,873 (4,461) (30,433) ' Licenses and permits: Professional and occupational licenses 760,000 803,111 43,111 Building permits 850,000 732,478 (117,522) Total licenses and permits 1,610,000 1,535,589 (74,411) Intergovernmental revenue: ' State grants: Alternative fuel grants 24,000 10,276 (13,724) Fire and EMS grants 68,800 - (68,800) State shared revenue: Cigarette tax 99,000 84,037 (14,963) State revenue sharing 585,000 578,409 (6,591) ' Mobile home licenses 16,500 17,203 703 Alcoholic beverage license 27,000 19,686 (7,314) Half -cent sales tax 1,900,000 1,917,146 17,146 ' Firefighters' supplementary compensation 10,000 6,060 (3,940) Motor fuel tax rebate 5,213 5,213 Shared revenue from other local units: Countywide occupational licenses 66,000 68,661 2,661 County grants: Police grant 52,900 31,466 (21,434). Total intergovernmental revenue 2,849,200 2,738,157 (111,043) Charges for services: ' Public safety: Fire inspection fees 70,000 127,794 57,794 EMS transport fees 460,000 501,529 41,529 Police training 1,000 - (1,000) False alarms 1,000 3,925 2,925 Parks and recreation: Swimming pool fees 21,000 13,991 (7,009) ' Tennis fees 25,000 24,523 (477) Continued on the following page... ' Financial Section 39 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Revenue and Other Financing Sources - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Variable Favorable Budget Actual (Unfavorable) Charges for services: (continued) Other charges for services: Parkway tree sales $ 8,000 $ 1,025 $ (6,975) Administrative service fee 75,000 75,000 - Total charges for services 661,000 747,787 86,787 Fines and forfeitures: Court fines 220,000 307,739 87,739 Parking fines - 8,445 8,445 Code enforcement fines - 57,227 57,227 Total fines and forfeitures 220,000 373,411 153,411 Interest 865,000 769,813 (95,187) Miscellaneous revenue: Interim service fees 12,000 10,147 (1,853) Tax search - 5,663 5,663 Application filing fees - 37,865 37,865 Recreation vehicles decals - 1,825 1,825 Copies - 1,085 1,085 Other miscellaneous revenue 165,000 119,699 (45,301) Total miscellaneous revenue 177,000 176,284 (716) Other financing sources: Capital leases - 501,313 501,313 Total revenue and other financing sources $ 20,024,200 $ 20,453,921 $ 429,721 40 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA ' Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund Year ended September 30, 1997 tActual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) City Council: Salaries and wages GENERAL GOVERNMENT 49,200 49,200 - Other salaries General Services: - - 1,200 FICA taxes Disability insurance $ 10,814 $ - $ 10,814 $ 15,000 $ 4,186 19,541 Unemployment 17,380 - 17,380 20,000 2,620 179 Professional services 12,938 - 12,938 20,000 7,062 - Lawsuit settlement 222,000 222,000 222,000 785 - 785 Accounting and auditing 35,276 - 35,276 35,000 (276) Garbage collection 1,089,725 - 1,089,725 1,085,000 (4,725) ' Travel 103,243 900 900 Postage and freight 34,643 - 34,643 36,000 1,357 Tipping fees 17,351 - 17,351 18,500 1,149 ' Insurance 264,667 264,667 265,000 333 Community promotion 1,250 - 1,250 5,700 4,450 (1,182) Membership and dues 13,337 - 13,337 11,500 (1,837) ' Contingency Overtime 582 40,000 40,000 418 Debt service: 4,496 - 4,496 4,997 501 Interest 97,405 - 97,405 - (97,405) t Total General Services 1,816,786 1,816,786 1,774,600 (42,186) Retirement contributions 23,007 - 23,007 23,360 353 City Council: Salaries and wages 49,200 49,200 49,200 - Other salaries - - - 1,200 1,200 FICA taxes 3,397 - 3,397 3,856 459 ' Health and life insurance 19,541 - 19,541 19,162 (379) Worker's compensation insurance 179 - 179 227 48 Seminar and conference expense - - - 300 300 ' Travel 785 - 785 2,400 1,615 Contingency 100,000 100,000 Total City Council 73,102 - 73,102 176,345 103,243 ' City Manager: Administration: ' Salaries and wages 260,723 - 260,723 259,541 (1,182) Other salaries 11,641 11,641 16,640 4,999 Overtime 582 - 582 1,000 418 ' Longevity 4,496 - 4,496 4,997 501 Sick pay reimbursement 4,556 4,556 2,000 (2,556) FICA taxes 19,006 - 19,006 21,740 2,734 Retirement contributions 23,007 - 23,007 23,360 353 ' Health and life insurance 18,066 18,066 22,475 4,409 Continued on the following page... ' Financial Section 41 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) GENERAL GOVERNMENT: (continued) City Manager: (continued) 67,614 - 67,614 58,958 (8,656) Administration: (continued) 5,081 - 5,081 4,510 (571) Workers' compensation 5,570 - 5,570 4,716 (854) insurance $ 1,058 $ - $ 1,058 $ 1,344 $ 286 Professional services - other 34,636 - 34,636 21,000 (13,636) Seminars and conferences 2,040 - 2,040 3,140 1,100 Training and education 110 - 110 500 390 Tuition reimbursement 6,855 - 6,855 5,000 (1,855) Travel 8,377 - 8,377 10,050 1,673 Telephone 6,449 - 6,449 6,500 51 Water and sewer 2,045 - 2,045 600 (1,445) Electricity 4,386 - 4,386 2,400 (1,986) Equipment rental 8,664 - 8,664 9,300 636 Office equipment repair 9,077 - 9,077 4,500 (4,577) Printing and binding 4,801 4,340 9,141 6,300 (2,841) Advertising 5,547 - 5,547 13,000 7,453 Recording fees 1,345 - 1,345 500 (845) Office supplies and materials 1,765 - 1,765 2,500 735 General operating supplies 10,965 - 10,965 5,190 (5,775) Books, periodicals and subscriptions 1,477 - 1,477 1,865 388 Memberships and dues 2,589 - 2,589 2,000 (589) Capital outlay: Office equipment 26,472 (791) 25,681 35,000 9,319 Total Administration 480,735 3,549 484,284 482,442 (1,842) Support Services: Salaries and wages 67,614 - 67,614 58,958 (8,656) FICA taxes 5,081 - 5,081 4,510 (571) Retirement contributions 5,570 - 5,570 4,716 (854) Health and life insurance 5,748 - 5,748 6,761 1,013 Worker's compensation 241 - 241 306 65 Professional services: Other 23,587 - 23,587 110,000 86,413 Legal 362,922 - 362,922 275,000 (87,922) Engineer 165,502 - 165,502 250,000 84,498 Seminars and conferences - - - 250 250 Training and education 104 - 104 500 396 Travel 288 - 288 4,210 3,922 Printing and binding 14,252 - 14,252 10,000 (4,252) Continued on the following page... 42 Financial Section I i CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on (Prior Year) Budgetary Current Year Basis Variance Budget Favorable (Revised) (Unfavorable) $ - $ 760 Actual GENERAL GOVERNMENT: (continued) City Manager: (continued) 357 Support Services: (continued) 10,600 Community promotion $ 760 Office supplies 243 General operating supplies 2,892 Memberships and dues - Total Support Services 654,804 Total City Manager 1,135,539 Actual Encumbrances on (Prior Year) Budgetary Current Year Basis Variance Budget Favorable (Revised) (Unfavorable) $ - $ 760 $ 5,000 $ 4,240 - 243 600 357 - 2,892 10,600 7,708 - - 160 160 - 654,804 741,571 86,767 3,549 1,139,088 1,224,013 84,925 Finance and Data Processing Finance: Salaries and wages 208,190 - 208,190 196,497 (11,693) Part-time salaries 1,014 - 1,014 - (1,014) Overtime 232 - 232 800 568 Longevity 4,030 - 4,030 4,019 (11) Sick leave pay 3,113 - 3,113 2,600 (513) FICA taxes 15,818 - 15,818 15,600 (218) Retirement contributions 17,985 - 17,985 18,420 435 Health and life insurance 19,229 - 19,229 22,250 3,021 Worker's compensation Insurance 802 - 802 1,019 217 Professional services - other 1,747 - 1,747 1,750 3 Seminars and conferences 1,400 - 1,400 1,750 350 Training and education 159 - 159 300 141 Tuition reimbursement 4,067 - 4,067 3,000 (1,067) Travel 2,433 - 2,433 3,450 1,017 Telephone 1,905 - 1,905 5,020 3,115 Water and sewer 413 - 413 600 187 Electricity 2,126 - 2,126 2,400 274 Office equipment repair 1,200 - 1,200 1,600 400 Printing and binding 3,719 - 3,719 5,260 1,541 Office supplies 375 - 375 600 225 General operating supplies 2,658 - 2,658 2,775 117 Books, periodicals, and - subscriptions 310 - 310 400 90 Memberships and dues 265 - 265 300 35 Total Finance 293,190 - 293,190 290,410 (2,780) Data Processing: Salaries and wages 18,437 - 18,437 23,109 4,672 Continued on the following page... Financial Section 43 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) GENERAL GOVERNMENT: (continued) : Finance and Data Processing (continued): Data Processing: (continued) Overtime $ - $ FICA taxes 1,381 Retirement contributions 1,210 Health and life insurance 998 Worker's compensation 1,210 insurance - Professional services 56,744 Seminars and conferences 1,149 Training and education 1,837 Travel - Office equipment repair 16,587 General operating supplies 19,220 Books, periodicals and 1,149 subscriptions 110 Memberships and dues - Capital outlay: (337) Office equipment 59,184 Total Data Processing 176,857 Total Finance and 16,587 Data Processing 470,047 Planning and Zoning: 19,220 Salaries and wages 368,892 Part-time salaries 7,918 Overtime 1,888 Longevity 4,471 Sick leave pay 914 FICA taxes 28,937 Retirement contributions 24,842 Health and life insurance 27,696 Worker's compensation (22,309) insurance 6,037 Professional services 32,191 Seminar and conferences 1,195 Training and education 1,717 Tuition reimbursement - Travel 2,081 44 Financial Section - $ - $ 400 $ 400 - 1,381 1,768 387 - 1,210 1,941 731 - 998 4,401 3,403 - - 140 140 - 56,744 35,180 (21,564) - 1,149 1,500 351 - 1,837 1,500 (337) - - 1,710 1,710 - 16,587 19,900 3,313 - 19,220 21,820 2,600 - 110 200 90 - - 100 100 16,021 75,205 56,900 (18,305) 16,021 192,878 170,569 (22,309) 16,021 486,068 460,979 (25,089) - 368,892 391,707 22,815 - 7,918 11,640 3,722 - 1,888 3,000 1,112 - 4,471 7,300 2,829 - 914 3,000 2,086 - 28,937 31,873 2,936 - 24,842 31,338 6,496 - 27,696 44,845 17,149 - 6,037 7,667 1,630 (18,750) 13,441 3,500 (9,941) - 1,195 3,370 2,175 - 1,717 1,390 (327) - - 2,000 2,000 - 2,081 4,645 2,564 Continued on the following page... CITY OF PALM BEACH GARDENS, FLORIDA ' Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 ' Actual Encumbrances on Variance ' (Prior Year) Actual Current Year Budgetary Basis Budget (Revised) Favorable (Unfavorable) GENERAL GOVERNMENT: (continued) Planning and Zoning: (continued) Telephone $ 10,201 $ - $ 10,201 $ 10,900 $ 699 Water and sewer 310 - 310 600 290 ' Electricity 2,941 2,941 2,400 (541) Office equipment repair 1,906 1,906 2,625 719 Printing and binding 774 - 774 3,595 2,821 Office supplies 1,818 1,818 2,000 182 Maps and blueprints 1,184 1,184 1,700 516 Recording tapes 116 - 116 210 94 Photo supplies 1,766 - 1,766 750 (1,016) ' General operating supplies 10,020 10,020 5,350 (4,670) Books, periodicals and subscriptions 381 - 381 900 519 ' Membership and dues 1,241 1,241 1,280 39 Total Planning and Zoning 541,437 (18,750) 522,687 579,585 56,898 Human Resources: Salaries and wages 180,617 - 180,617 177,421 (3,196) ' Overtime 266 266 1,000 734 Longevity 1,075 - 1,075 1,118 43 ' FICA taxes Retirement contributions 13,645 - 11,487 13,645 11,487 13,735 18,275 90 6,788 Health and life insurance 15,240 - 15,240 19,493 4,253 Worker's compensation ' insurance 724 - 724 919 195 Professional services: Medical 14,234 - 14,234 23,700 9,466 ' Other 18,082 - 18,082 18,485 403 Seminars and conferences 513 513 1,435 922 Training and education 6,715 - 6,715 9,500 2,785 ' Tuition reimbursement - - - 1,900 1,900 Travel 1,259 1,259 3,065 1,806 Telephone 9,186 - 9,186 3,360 (5,826) ' Water and sewer 413 - 413 600 187 Electricity 1,697 1,697 2,400 703 Office equipment 1,353 - 1,353 1,100 (253) ' Printing and binding 2,213 - 2,213 4,385 2,172 Community promotion 12,933 12,933 15,000 2,067 Advertising 18,146 - 18,146 18,000 (146) ' Continued on the following page... ' Financial Section 45 I CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) GENERAL GOVERNMENT: (continued) Human Resources: (continued) Employee health and wellness $ 405 $ - $ 405 $ 500 $ 95 Office supplies 1,563 - 1,563 1,875 312 General operating supplies 5,967 - 5,967 5,225 (742) Books, periodicals and subscriptions 334 - 334 500 166 Memberships and dues 170 - 170 705 535 Capital outlay: Office equipment 1,016 - 1,016 1,600 584 Total Human Resources 319,253 - 319,253 345,296 26,043 Total General Government 4,356,164 820 4,356,984 4,560,818 203,834 PUBLIC SAFETY: Police: Administration: Salaries and wages 351,666 - 351,666 363,817 12,151 Overtime 1,140 - 1,140 1,000 (140) Incentive pay 4,260 - 4,260 4,740 480 Clothing allowance 3,720 - 3,720 3,720 - Longevity 4,975 - 4,975 1,635 (3,340) Sick leave pay 1,699 - 1,699 3,000 1,301 FICA taxes 26,514 - 26,514 28,910 2,396 Retirement contribution 21,653 - 21,653 29,943 8,290 Health and life insurance 32,233 - 32,233 33,881 1,648 Worker's compensation insurance 16,190 - 16,190 16,813 623 Professional services: Medical 11 - 11 480 469 Other 309 - 309 2,100 1,791 Seminars and conferences 625 - 625 535 (90) Training and education 60 - 60 500 440 Travel 1,053 - 1,053 1,179 126 Telephone 36,540 - 36,540 40,160 3,620 Water and sewer 6,961 - 6,961 3,000 (3,961) Electricity 15,684 - 15,684 15,000 (684) Equipment rental 167 - 167 390 223 Office equipment repairs 435 - 435 1,675 1,240 Continued on the following page... 46 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Financial Section 47 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY: (continued) Police: (continued) Administration: (continued) Printing and binding $ 646 $ - $ 646 $ 2,320 $ 1,674 Trophies, awards and prizes 505 - 505 850 345 Office supplies and materials 2,033 - 2,033 1,600 (433) Recording equipment 1 - 1 50 49 General operating supplies 3,636 - 3,636 3,015 (621) Uniforms and leather goods 425 - 425 1,010 585 Books, periodicals, and subscriptions 723 - 723 837 114 Memberships and dues 605 - 605 1,060 455 Total Administration 534,469 - 534,469 563,220 28,751 Support Services: Salaries and wages 433,587 - 433,587 529,004 95,417 Other salaries 49,776 - 49,776 32,000 (17,776) Incentive pay 520 - 520 1,560 1,040 Clothing allowance 8,340 - 8,340 9,630 1,290 Longevity 10,073 - 10,073 13,077 3,004 Sick leave pay 850 - 850 3,000 2,150 FICA taxes 37,723 - 37,723 45,003 7,280 Retirement contributions 25,470 - 25,470 43,030 17,560 Health and life insurance 49,071 - 49,071 63,601 14,530 Worker's compensation insurance 5,455 - 5,455 5,721 266 Professional services - medical 1,023 - 1,023 1,920 897 Seminars and conferences 50 - 50 550 500 Training and education 1,713 - 1,713 2,800 1,087 Travel 1,402 - 1,402 2,900 1,498 Telephone 494 - 494 1,000 506 Equipment rental 7,457 - 7,457 33,436 25,979 Communications repair 5,487 - 5,487 10,395 4,908 Office equipment repair 9,472 - 9,472 13,400 3,928 Printing and binding 612 - 612 368 (244) Office supplies 8,783 - 8,783 10,775 1,992 Recording tapes - - - 250 250 General operating supplies 7,149 - 7,149 3,850 (3,299) Uniforms and leather goods 2,149 - 2,149 5,675 3,526 Books and subscriptions 692 - 692 619 (73) Continued on the following page... Financial Section 47 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY: (continued) Police: (continued) 201,256 - 201,256 192,489 (8,767) Support Services: (continued) - - - 10,400 10,400 Memberships and dues $ 29 $ - $ 29 $ 60 $ 31 Capital outlay: 5,200 - 5,200 4,800 (400) Capital 501,313 - 501,313 - (501,313) Office equipment 2,011 - 2,011 1,500 (511) Debt service: 363 - 363 1,000 637 Principal 25,428 - 25,428 171,428 146,000 Interest 2,510 - 2,510 24,511 22,001 Total Support Services 1,198,639 - 1,198,639 1,031,063 (167,576) Juvenile Involvement: Salaries and wages 201,256 - 201,256 192,489 (8,767) Part-time salaries - - - 10,400 10,400 Overtime 4,510 - 4,510 5,000 490 Incentive pay 5,200 - 5,200 4,800 (400) Clothing allowance 4,600 - 4,600 4,650 50 Longevity 4,271 - 4,271 4,364 93 Sick leave pay 363 - 363 1,000 637 FICA taxes 16,115 - 16,115 17,037 922 Retirement contributions 14,283 - 14,283 18,288 4,005 Health and life insurance 19,942 - 19,942 18,098 (1,844) Worker's compensation 12,296 - 12,296 13,139 843 Professional services 560 - 560 600 40 Seminar and conferences 430 - 430 835 405 Training and education 1,715 - 1,715 850 (865) Travel 2,914 - 2,914 3,336 422 Equipment rental 287 - 287 390 103 Equipment repair 576 - 576 900 324 Printing and binding 1,883 - 1,883 2,050 167 Community promotion 102 - 102 600 498 Office supplies 903 - 903 750 (153) Photo supplies 469 - 469 965 496 General operating supplies 15,037 - 15,037 8,703 (6,334) Uniforms and leather goods 1,685 - 1,685 2,235 550 Books and subscriptions 65 - 65 65 - Memberships and dues 125 - 125 150 25 Total Juvenile Involvement 309,587 - 309,587 311,694 2,107 Continued on the following page... 48 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA ' Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 ' Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable ' Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY: (continued) Police: (continued) ' Road Patrol: Salaries and wages $2,030,757 $ - $2,030,757 $2,311,321 $ 280,564 Overtime 161,391 - 161,391 150,000 (11,391) ' Incentive pay 44,750 44,750 36,840 (7,910) Clothing allowance 50,805 - 50,805 56,730 5,925 Longevity 58,191 - 58,191 63,862 5,671 ' Sick leave pay 6,113 6,113 8,000 1,887 FICA taxes 173,402 - 173,402 200,947 27,545 ' Retirement contributions Health and life insurance 167,057 189,979 167,057 189,979 215,572 206,990 48,515 17,011 Worker's compensation 153,530 - 153,530 157,908 4,378 Professional services: Medical 6,455 - 6,455 9,320 2,865 Other 1,059 - 1,059 1,040 (19) ' Seminar and conferences Training and education 194 - 4,712 - 194 4,712 535 5,280 341 568 Travel 4,845 - 4,845 3,612 (1,233) Telephone 3,685 - 3,685 3,360 (325) Equipment rental 3,400 - 3,400 4,758 1,358 Equipment repair 1,324 1,324 500 (824) Printing and binding 6,297 - 6,297 12,260 5,963 ' Prisoners expense - - 250 250 Police reserves _ 3,252 3,252 9,460 6,208 Police canine unit 3,518 - 3,518 5,382 1,864 ' Office supplies 3,090 - 3,090 3,000 (90) Recording tapes 300 300 General operating supplies 8,432 - 8,432 6,747 (1,685) Small tools 372 - 372 400 28 Uniforms and leather goods 20,514 20,514 20,426 (88) Books and subscriptions 793 - 793 1,133 340 Memberships and dues 225 - 225 250 25 ' Capital outlay: Vehicle 164,600 - 164,600 192,000 27,400 ' Field equipment 3,411 - 3,411 5,690 2,279 Total Road Patrol 3,276,153 3,276,153 3,693,873 417,720 Traffic: ' Salaries and wages 479,486 - 479,486 436,167 (43,319) Overtime 37,335 - 37,335 29,140 (8,195) ' Continued on the following page... ' Financial Section 49 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 50 Financial Section Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY (continued) Police: (continued) Traffic: (continued) Incentive pay $ 9,280 $ - $ 9,280 $ 9,480 $ 200 Clothing allowance 9,370 - 9,370 9,720 350 Longevity 13,632 - 13,632 15,326 1,694 Sick leave pay 3,076 - 3,076 3,000 (76) FICA taxes 40,900 - 40,900 38,467 (2,433) Retirement contributions 19,795 - 19,795 41,147 21,352 Health and life insurance 41,356 - 41,356 40,893 (463) Worker's compensation 29,469 - 29,469 29,771 302 Professional services: Medical 1,606 - 1,606 1,080 (526) Other 237 - 237 70,200 69,963 Seminars and conferences - - - 100 100 Training and education 1,300 - 1,300 1,300 - Travel 1,191 - 1,191 2,125 934 Equipment rental 531 - 531 702 171 Communications repair 301 - 301 1,000 699 Office equipment repair - - - 400 400 Equipment repair 1,712 - 1,712 2,000 288 Printing and binding _ 278 13,000 13,278 400 (12,878) Office supplies 383 - 383 900 517 Photo supplies 1,388 - 1,388 2,287 899 General operating supplies 5,197 - 5,197 5,737 540 Uniforms and leather goods 11,033 - 11,033 12,354 1,321 Books and subscriptions 194 - 194 360 166 Capital outlay: Vehicle 24,928 - 24,928 40,500 15,572 Total Traffic 733,978 13,000 746,978 794,556 47,578 Detective Division: Salaries and wages 259,485 - 259,485 262,342 2,857 Overtime 9,258 - 9,258 10,000 742 Incentive pay 5,480 - 5,480 4,140 (1,340) Clothing allowance 9,780 - 9,780 9,480 (300) Longevity 9,504 - 9,504 8,944 (560) Sick leave pay 883 - 883 1,000 117 FICA taxes 21,548 - 21,548 22,637 1,089 Retirement contributions 25,600 - 25,600 30,350 4,750 Health and life insurance 23,038 - 23,038 22,823 (215) Continued on the following page... 50 Financial Section i CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 PUBLIC SAFETY (continued) Police: (continued) Detective Division: (continued) Worker's compensation Professional services: Medical Other Seminars and conferences Training and education Travel Telephone Equipment rental Office equipment repairs Printing and binding Office supplies Recording tapes Photo supplies General operating supplies Uniforms and leather goods Books and subscriptions Memberships and dues Total Detective Division Training: Salaries and wages Overtime Incentive pay Clothing allowance Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Worker's compensation Professional services: Medical Other Seminars and conferences Training and education Tuition reimbursement Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) $ 16,152 $ - $ 16,152 $ 16,670 $ 518 545 - 545 720 175 2,447 - 2,447 4,650 2,203 70 - 70 70 - 2,196 - 2,196 4,230 2,034 2,915 - 2,915 5,250 2,335 907 - 907 1,000 93 1,856 - 1,856 2,826 970 3,851 - 3,851 6,470 2,619 172 - 172 180 8 1,219 - 1,219 1,500 281 - - - 500 500 5,065 - 5,065 6,000 935 5,228 - 5,228 8,256 3,028 178 - 178 165 (13) 120 - 120 407 287 145 - 145 380 235 407,642 - 407,642 430,990 23,348 51,408 - 51,408 89,807 38,399 4,989 - 4,989 2,295 (2,694) 840 - 840 2,400 1,560 920 - 920 930 10 3,823 - 3,823 3,782 (41) 927 - 927 800 (127) 4,649 - 4,649 7,651 3,002 5,127 - 5,127 8,082 2,955 4,831 - 4,831 6,866 2,035 2,714 - 2,714 3,446 732 - - - 2,670 2,670 723 - 723 - (723) 325 - 325 550 225 2,224 - 2,224 3,350 1,126 34,741 - 34,741 34,000 (741) Continued on the following page... Financial Section 51 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY (continued) - 210,622 198,973 (11,649) - Police: (continued) 300 300 5,670 - 5,670 Training: (continued). (1,920) 1,800 - 1,800 1,800 Travel $ 1,877 $ - $ 1,877 $ 1,900 $ 23 Equipment rental 397 - 397 816 419 Office equipment repair 1,860 - 100 2,372 512 Equipment repair 170 - 170 740 570 Printing and binding 852 - 852 1,500 648 Trophies and awards 62 - 62 200 138 Office supplies 1,283 - 1,283 1,300 17 Recording tapes - - - 100 100 Photo supplies 89 - 89 300 211 General operating supplies 21,448 - 21,448 20,135 (1,313) Small tools 70 - 70 200 130 Uniforms and leather goods 450 - 450 300 (150) Books and subscriptions 399 - 399 500 101 Memberships and dues 95 - 95 345 250 Total Training 147,293 - 147,293 197,337 50,044 Total Police 6,607,761 13,000 6,620,761 7,022,733 401,972 Fire and Emergency Medical Services: Administration: Salaries and wages Overtime Incentive pay Clothing allowance Longevity Sick leave pay FICA taxes Retirement contributions Health and life insurance Worker's compensation Professional services: Medical Other Seminars and conferences Training and education Tuition reimbursement Travel Telephone 52 Financial Section 210,622 - 210,622 198,973 (11,649) - - - 300 300 5,670 - 5,670 3,750 (1,920) 1,800 - 1,800 1,800 - 13,791 - 13,791 13,763 (28) 2,089 - 2,089 2,000 (89) 17,231 - 17,231 16,875 (356) 340 - 340 11,893 11,553 16,847 - 16,847 20,930 4,083 10,490 - 10,490 10,750 260 5.35 - 535 450 (85) 1,200 - 1,200 1,000 (200) 435 - 435 1,180 745 - - - 3,950 3,950 2,550 - 2,550 1,000 (1,550) 3,161 - 3,161 4,660 1,499 11,722 11,722 11,320 (402) Continued on the following page... CITY OF PALM BEACH GARDENS, FLORIDA ' Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 tActual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable ' Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY (continued) ' Fire and Emergency Medical Services: (continued) Administration: (continued) Water and sewer $ 4,458 $ - $ 4,458 $ 8,000 $ 3,542 Electricity 24,986 - 24,986 20,000 (4,986) Equipment rental 610 610 468 (142) Communications repair 58 - 58 500 442 Office equipment repair 2,600 - 2,600 2,800 200 ' Printing and binding 1,656 1,656 500 (1,156) Community promotion - - - 1,000 1,000 Office supplies 4,795 _ 4,795 4,277 (518) ' Photo supplies 350 350 General operating supplies 1,615 - 1,615 600 (1,015) Uniforms and leather goods 2,672 = 2,672 3,855 1,183 ' Books, periodicals and subscriptions 316 - 316 760 444 ' Memberships and dues Capital outlay: 665 = 665 840 175 Office equipment 7,213 - 7,213 20,000 12,787 ' Community service Total Fire Administration 14,000 - 364,127 14,000 364,127 14,000 382,544 - 18,417 Fire Prevention: ' Salaries and wages 126,558 - 126,558 128,025 1,467 Overtime 9,994 - 9,994 2,000 (7,994) Incentive pay 1,458 - 1,458 3,250 1,792 Clothing allowance 2,250 - 2,250 2,400 150 Longevity 1,657 1,657 1,265 (392) Sick leave pay 770 - 770 500 (270) ' FICA taxes 10,459 - 10,459 10,514 55 Retirement contributions 2,915 2,915 6,405 3,490 Health and life insurance 17,092 - 17,092 17,715 623 ' Worker's compensation 5,227 - 5,227 6,637 1,410 Professional services - medical 255 255 450 195 Seminars and conferences 225 - 225 250 25 ' Training and education 475 - 475 1,000 525 Tuition reimbursement 500 500 1,500 1,000 Travel 309 - 309 2,050 1,741 Telephone 1,583 - 1,583 960 (623) ' Equipment rental 690 690 624 (66) Communication repair 239 - 239 1,100 861 ' Continued on the following page... ' Financial Section 53 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY (continued) Fire and Emergency Medical Services:(continued) Fire Prevention: (continued) Printing and binding Community promotion Office supplies Photo supplies General operating supplies Small tools Uniforms and leather goods Books and subscriptions Memberships and dues $ 1,338 $ 4,573 1,314 1,900 1,498 354 4,422 1,006 290 - $ 1,338 - 4,573 - 1,314 - 1,900 - 1,498 - 354 - 4,422 - 1,006 - 290 $ 2,000 $ 5,000 650 1,875 2,850 500 4,794 1,090 390 662 427 (664) (25) 1,352 146 372 84 100 Total Fire Prevention 199,351 - 199,351 205,794 6,443 Fire Suppression: Salaries and wages 1,300,072 - 1,300,072 1,211,825 (88,247) Overtime 136,459 - 136,459 124,000 (12,459) Incentive pay 36,935 - 36,935 42,500 5,565 Clothing allowance 23,200 - 23,200 23,400 200 Longevity 37,578 - 37,578 37,527 (51) Sick leave pay 5,525 - 5,525 4,800 (725) FICA taxes 113,609 - 113,609 110,470 (3,139) Retirement contributions - - - 36,357 36,357 Health and life insurance 140,917 - 140,917 155,948 15,031 Worker's compensation 79,420 - 79,420 81,743 2,323 Professional services: Medical 9,404 - 9,404 10,350 946 Other 5,850 - 5,850 12,600 6,750 Seminars and conferences 135 - 135 1,600 1,465 Training and education 10,104 - 10,104 5,000 (5,104) Tuition reimbursement 5,136 - 5,136 6,000 864 Travel 841 - 841 9,100 8,259 Telephone 772 - 772 1,200 428 Equipment rental 7,429 - 7,429 6,240 (1,189) Communications repair 2,214 - 2,214 4,000 1,786 Vehicle repair 68,774 - 68,774 59,000 (9,774) Equipment repair 35,014 - 35,014 22,400 (12,614) Printing and binding - - - 350 350 Office supplies 511 - 511 375 (136) Photo supplies 179 - 179 430 251 General operating supplies 57,272 - 57,272 16,960 (40,312) Continued on the following page... 54 Financial Section I CITY OF PALM BEACH GARDENS, FLORIDA- ' Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 9997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable ' Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY (continued) Fire and Emergency Medical Services (continued) ' Fire Suppression: (continued) Small tools $ 3,272 $ - $ 3,272 $ 5,000 $ 1,728 Vehicle maintenance and repair 4,498 - 4,498 5,000 502 ' Chemicals 7,897 - 7,897 14,000 6,103 Uniforms and leather goods 45,832 - 45,832 49,605 3,773 Books and subscriptions 2,048 - 2,048 2,230 182 ' Memberships and dues 60 - 60 310 250 Capital outlay: Field equipment 83,553 - 83,553 139,050 55,497 ' Office equipment - - - 1,200 1,200 Debt service: Principal 103,130 - 103,130 103,130 - ' Interest 5,624 - 5,624 5,625 1 Total Fire Suppression 2,333,264 - 2,333,264 2,309,325 (23,939) iEmergency Medical Services: Salaries and wages 736,244 - 736,244 767,734 31,490 Overtime 67,067 - 67,067 73,260 6,193 Incentive pay 62,227 62,227 78,000 15,773 Clothing allowance 13,300 - 13,300 14,400 1,100 Longevity 7,819 - 7,819 8,445 626 Sick leave pay 1,831 1,831 1,000 (831) FICA taxes 66,105 - 66,105 72,127 6,022 Retirement contributions Health and life insurance 1,830 - 76,104 1,830 76,104 25,083 91,986 23,253 15,882 Worker's compensation 47,098 - 47,098 48,348 1,250 Professional services: Medical 4,737 - 4,737 7,530 2,793 Other 117,722 - 117,722 115,000 (2,722) ' Seminars and conferences Training and education 99 - 12,316 99 12,316 65 10,300 (34) (2,016) Travel 2,104 - 2,104 2,160 56 Telephone 2,228 - 2,228 2,300 72 ' Equipment rental 6,899 - 6,899 5,700 (1,199) Communications repair 65 65 2,000 1,935 Office equipment repair 819 - 819 600 (219) ' Vehicle repair 10,711 10,711 23,800 13,089 Equipment repair 7,174 7,174 4,500 (2,674) Printing and binding 1,230 - 1,230 1,760 530 ' Continued on the following page... ' Financial Section 55 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 56 Financial Section Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY (continued) Fire and Emergency Medical Services: (continued) Emergency Medical Services: (continued) Community promotion $ 2,526 $ - $ 2,526 $ 2,560 $ 34 Office supplies 1,134 - 1,134 1,800 666 Photo supplies 78 - 78 625 547 General operating supplies 80,434 - 80,434 60,396 (20,038) Small tools - - - 1,000 1,000 Chemicals 4,004 - 4,004 5,410 1,406 Uniforms and leather goods 25,205 - 25,205 26,075 870 Books and subscriptions 488 - 488 1,000 512 Memberships and dues 99 - 99 130 31 Capital outlay: Vehicle 25,721 - 25,721 25,000 (721) Field equipment 1,641 - 1,641 24,200 22,559 Office equipment - - - 800 800 Communications equipment 2,262 - 2,262 4,550 2,288 Debt service: Principal 35,184 - 35,184 35,184 - Interest 3,082 - 3,082 3,083 1 Total Emergency Medical Services 1,427,587 - 1,427,587 1,547,911 120,324 Total Fire and Emergency Medical Services 4,324,329 - 4,324,329 4,445,574 121,245 Building Department: Salaries and wages 266,757 - 266,757 256,253 (10,504) Overtime 1,613 - 1,613 800 (813) Longevity 14,849 - 14,849 15,809 960 Sick leave pay 2,653 - 2,653 2,000 (653) FICA taxes 20,452 - 20,452 21,027 575 Retirement contributions 26,630 - 26,630 31,793 5,163 Health and life insurance 23,174 - 23,174 24,927 1,753 Worker's compensation 9,023 - 9,023 11,458 2,435 Professional services - other 250 - 250 10,000 9,750 Seminars and conferences 360 - 360 800 440 Training and education 1,535 - 1,535 2,500 965 Travel 1,115 - 1,115 2,725 1,610 Telephone 4,176 - 4,176 3,600 (576) Water and sewer 413 - 413 600 187 Continued on the following page... 56 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA ' Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable ' Actual Current Year Basis (Revised) (Unfavorable) PUBLIC SAFETY (continued) Building Department: (continued) Electricity $ 2,616 $ - $ 2,616 $ 3,000 $ 384 Communications repair 500 - 500 500 - Office equipment repair 315 - 315 500 185 ' Printing and binding 174 174 800 626 Office supplies 3,385 - 3,385 1,600 (1,785) Uniforms and leather goods 70 - 70 300 230 ' Books and subscriptions 1,287 1,287 1,200 (87) Memberships and dues 179 - 179 500 321 ' Total Building Department 381,526 - 381,526 392,692 11,166 Total Public Safety 11,313,616 13,000 11,326,616 11,860,999 534,383 ' CULTURE AND RECREATION Administration: Salaries and wages 180,637 - 180,637 186,576 5,939 Overtime 70 70 (70) Longevity 8,365 - 8,365 9,117 752 Sick leave pay 1,603 - 1,603 3,500 1,897 ' FICA taxes 14,192 14,192 15,238 1,046 Retirement contributions 18,518 - 18,518 20,695 2,177 Health and life insurance Worker's compensation 18,654 - 2,660 18,654 2,660 18,078 3,378 (576) 718 Professional services - other 2,837 - 2,837 10,400 7,563 ' Uniform rental Seminars and conferences 242 - 495 - 242 495 260 1,100 18 605 Training and education 129 - 129 1,400 1,271 ' Travel Telephone 2,935 - 11,929 2,935 11,929 3,660 13,340 725 1,411 Postage and freight 7,836 - 7,836 12,480 4,644 Water and sewer 16,997 - 16,997 18,720 1,723 ' Electricity 190,537 190,537 200,000 9,463 Equipment rental 1,085 - 1,085 1,200 115 Office equipment rental 4,562 - 4,562 4,340 (222) ' Printing and binding 21,346 - 21,346 31,200 9,854 Office supplies 2,718 - 2,718 3,780 1,062 Photo supplies 38 - 38 130 92 ' Uniforms and leather goods 899 - 899 830 (69) Books, periodicals, and subscriptions 71 - 71 360 289 ' Continued on the following page... ' Financial Section 57 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) CULTURE AND RECREATION (continued) Administration: (continued) Memberships and dues $ 630 $ - $ 630 $ 975 $ 345 Total Administration 509,985 - 509,985 560,757 50,772 Aquatics: 73,352 - 73,352 72,400 (952) Salaries and wages 30,016 - 30,016 29,344 (672) Part -time salaries 56,163 - 56,163 52,000 (4,163) FICA taxes 6,629 - 6,629 6,223 .(406) Retirement contributions 2,363 - 2,363 2,348 (15) Health and life insurance 2,587 - 2,587 2,340 (247) Worker's compensation 4,214 - 4,214 5,352 1,138 Professional services: 3,629 - 3,629 4,609 980 Medical - - - 520 520 Other 210 - 210 1,050 840 Seminars and conferences 54 - 54 125 71 Training and education 197 - 197 145 (52) Travel 339 - 339 260 (79) Equipment rental 240 - 240 360 120 Office equipment repair 100 - 100 100 - Equipment repair 3,499 - 3,499 4,000 501 Office supplies 439 - 439 500 61 General operating supplies 1,023 - 1,023 1,200 177 Chemicals 5,507 - 5,507 12,000 6,493 Uniforms and leather goods 1,494 - 1,494 1,600 106 Books and subscriptions 47 - 47 100 53 Memberships and dues 70 - 70 100 30 Capital outlay: Capital outlay 8,470 - 8,470 8,500 30 Recreation equipment 1,439 - 1,439 2,500 1,061 Total Aquatics 125,100 - 125,100 130,667 5,567 Athletics: Salaries and wages 73,352 - 73,352 72,400 (952) Part -time salaries 31,919 - 31,919 34,997 .3,078 Overtime 517 - 517 - (517) Longevity 750 - 750 750 - FICA taxes 8,791 - 8,791 8,273 (518) Retirement contributions 5,864 - 5,864 5,792 (72) Health and life insurance 14,041 - 14,041 11,129 (2,912) Worker's compensation 3,629 - 3,629 4,609 980 Continued on the following page... J 58 Financial Section , ' CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Salaries and wages 124,229 - 124,229 Encumbrances on Variance 91,814 (Prior Year) Budgetary Budget Favorable ' Actual Current Year Basis (Revised) (Unfavorable) CULTURE AND RECREATION: (continued) 558 - 558 500 (58) Athletics: (continued) FICA taxes 16,732 - 16,732 ' Professional services $ 13,173 $ - $ 13,173 $ 15,000 $ 1,827 - 10,602 Seminars and conferences 120 - 120 125 5 14,867 Training and education (200) _ (200) 200 400 ' Travel 238 238 260 22 ' Office supplies 64 - 64 520 456 705 General operating supplies 2,843 - 2,843 1,600 (1,243) ' Uniforms and leather goods 492 492 545 53 - 405 Books and subscriptions - - - 100 100 1,151 Memberships and dues 50 - 50 200 150 Equipment rental Total Athletics 155,643 155,643 156,500 857 Programs Division: Salaries and wages 124,229 - 124,229 122,745 (1,484) Part-time salaries 91,814 - 91,814 75,001 (16,813) ' Overtime Longevity 581 3,123 - 581 3,123 - 3,116 (581) (7) Sick leave pay 558 - 558 500 (58) FICA taxes 16,732 - 16,732 15,404 (1,328) ' Retirement contributions 10,602 - 10,602 12,520 1,918 Health and life insurance 14,867 - 14,867 17,863 2,996 Worker's compensation 9,069 - 9,069 11,516 2,447 ' Professional services 15,995 - 15,995 16,700 705 Seminars and conferences 705 705 750 45 Training and education 405 - 405 425 20 ' Travel 1,151 - 1,151 1,575 424 Equipment rental 2,883 2,883 3,250 367 Printing and binding 1,035 - 1,035 1,040 5 ' Advertising 1,402 - 1,402 1,560 158 Special activities 441 441 475 34 Office supplies 1,508 - 1,508 1,460 (48) Photo supplies 129 - 129 235 106 ' General operating supplies 5,932 5,932 7,675 1,743 Uniforms and leather goods 993 - 993 1,040 47 Books and subscriptions 303 - 303 310 7 Memberships and dues 165 165 375 210 Capital outlay: - Recreation equipment 768 - 768 800 32 ' Total Program Division 305,390 305,390 296,335 (9,055) Continued on the following page... ' Financial Section 59 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Continued on the following page 60 Financial Section Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) CULTURE AND RECREATION (continued) Grounds and Facilities: Salaries and wages $ 396,733 $ - $ 396,733 $ 465,605 $ 68,872 Part-time salaries 80,338 - 80,338 96,000 15,662 Overtime 14,386 - 14,386 9,245 (5,141) Longevity 11,959 - 11,959 16,568 4,609 Sick leave pay 1,332 - 1,332 1,000 (332) FICA taxes 37,774 - 37,774 45,014 7,240 Retirement contributions 19,723 - 19,723 41,553 21,830 Health and life insurance 58,569 - 58,569 71,712 13,143 Worker's compensation 23,340 - 23,340 29,639 6,299 Professional services - other 406 - 406 1,000 594 Uniform rental 5,447 - 5,447 5,720 273 Other contractual service 578 - 578 1,272 694 Seminars and conferences 929 - 929 1,300 371 Training and education 377 - 377 1,825 1,448 Travel 418 - 418 820 402 Equipment rental 7,847 - 7,847 7,813 (34) Communications repairs 848 - 848 900 52 Vehicle repair 20,002 - 20,002 5,200 (14,802) Municipal buildings and grounds 28,586 - 28,586 31,965 3,379 Park repair 92,939 - 92,939 84,700 (8,239) Irrigation system repairs 18,692 - 18,692 18,000 (692) Maps and blueprints 110 - . 110 260 150 General operating supplies 6,137 - 6,137 8,355 2,218 Small tools and minor equipment 3,118 - 3,118 2,755 (363) Agricultural supplies 46,980 - 46,980 67,000 20,020 Janitorial supplies 11,848 - 11,848 8,320 (3,528) Uniforms and leather goods 2,966 - 2,966 4,026 1,060 Memberships and dues 75 - 75 300 225 Capital outlay: Capital improvements 105,145 (65,274) 39,871 99,000 59,129 Athletic fields 10,155 - 10,155 100,000 89,845 Vehicle 15,909 - 15,909 - (15,909) Field equipment 27,342 (20,350) 6,992 7,500 508 Total Grounds and Facilities 1,051,008 (85,624) 965,384 1,234,367 268,983 Total Culture and Recreation 2,147,126 (85,624) 2,061,502 2,378,626 317,124 Continued on the following page 60 Financial Section i CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual. Encumbrances on Variance Prior Year Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PHYSICAL ENVIRONMENT Public Works: Administration: Salaries and wages $ 124,851 $ - $ 124,851 $ 188,667 $ 63,816 Part-time salaries 17,062 - 17,062 18,200 1,138 Overtime 2,168 - 2,168 800 (1,368) Longevity 1,869 - 1,869 1,847 (22) Sick leave pay 1,176 - 1,176 2,500 1,324 FICA taxes 11,023 - 11,023 16,219 5,196 Retirement contributions 7,202 - 7,202 15,093 7,891 Health and life insurance 13,082 - 13,082 18,242 5,160 Worker's compensation 6,642 - 6,642 8,435 1,793 Professional services: Medical 3,260 - 3,260 7,200 3,940 Other 2,632 - 2,632 3,000 368 Uniform rental 1,546 - 1,546 1,525 (21) Seminars and conferences 739 - 739 1,700 961 Training and education 617 - 617 400 (217) Tuition reimbursement - - - 2,600 2,600 Travel 1,319 - 1,319 3,095 1,776 Telephone 13,183 - 13,183 14,860 1,677 Water and sewer 12,343 - 12,343 15,000 2,657 Electricity 26,201 - 26,201 25,000 (1,201) Equipment rental 125 - 125 300 175 Communications repair 366 - 366 1,000 634 Equipment repair 823 - 823 1,280 457 Municipal buildings and grounds 106,193 (106,193) - - - Printing and binding 716 - 716 1,800 1,084 Office supplies 1,840 - 1,840 1,200 (640) Maps and blueprints 998 - 998 1,000 2 Photo supplies - - - 500 500 General operating supplies 4,276 - 4,276 3,652 (624) Uniforms and leather goods 130 - 130 605 475 Books, periodicals, and subscriptions 353 - 353 300 (53) Memberships and dues 140 - 140 275 135 Capital outlay: Capital outlay 73,648 68,480 142,128 100,000 (42,128) Office equipment 4,365 - 4,365 - (4,365) Total Administration 440,888 (37,713) 403,175 456,295 53,120 Continued on the following page... Financial Section 61 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PHYSICAL ENVIRONMENT: (continued) Public Works: (continued) 124,557 - 124,557 165,801 41,244 Vehicle Maintenance: 7,956 - 7,956 1,000 (6,956) Salaries and wages $ 206,805 $ - $ 206,805 $ 223,478 $ 16,673 Overtime 2,081 - 2,081 8,000 5,919 Longevity 6,321 - 6,321 7,129 808 Sick leave pay 713 - 713 500 (213) FICA taxes 15,898 - 15,898 18,292 2,394 Retirement contributions 16,975 - 16,975 20,591 3,616 Health and life insurance 28,759 - 28,759 31,304 2,545 Worker's compensation 9,892 - 9,892 12,562 2,670 Uniform rental 3,238 - 3,238 2,340 (898) Trash collection 1,170 - 1,170 2,500 1,330 Contractual services 1,654 - 1,654 2,000 346 Seminars and conferences 20 - 20 100 80 Training and education - - - 600 600 Tuition reimbursement - - - 400 400 Travel 395 - 395 820 425 Equipment rental 128 - 128 1,000 872 Vehicle repair 35,779 - 35,779 30,000 (5,779) Equipment repair 760 - 760 2,600 1,840 Printing and binding 11 - 11 500 489 Licenses, taxes and fees 2,702 - 2,702 3,000 298 General operating supplies 242 - 242 700 458 Fuel and lubricants 160,101 - 160,101 155,000 (5,101) Small tools 7,947 - 7,947 7,000 (947) Vehicle maintenance repair 145,476 - 145,476 125,000 (20,476) Tubes and tires 39,834 - 39,834 40,000 166 Janitorial supplies 391 - 391 1,500 1,109 Uniforms and leather goods 883 - 883 1,990 1,107 Memberships and dues 20 - 20 100 80 Total Vehicle Maintenance 688,195 - 688,195 699,006 10,811 Facilities Management: Salaries and wages 124,557 - 124,557 165,801 41,244 Overtime 7,956 - 7,956 1,000 (6,956) Longevity 2,803 - 2,803 3,659 856 Sick leave pay - - - 500 500 FICA taxes 10,114 - 10,114 13,078 2,964 Retirement contributions 8,986 - 8,986 15,212 6,226 Continued on the following page... 62 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA ' Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 ' Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable ' Actual Current Year Basis (Revised) (Unfavorable) PHYSICAL ENVIRONMENT (continued) Public Works: (continued) Facilities Maintenance: (continued) Health and life insurance $ 15,511 $ - $ 15,511 $ 22,441 $ 6,930 Worker's compensation 8,751 = 8,751 11,112 2,361 ' Professional services 463 463 35,400 34,937 Uniform rental 1,976 - 1,976 1,820 (156) Training and education - = - 400 400 ' Tuition reimbursement 95 95 1,200 .1,105 Travel - - - 300 300 Equipment rental 360 - 360 2,025 1,665 ' Communications repair 450 450 500 50 Municipal buildings and grounds 62,448 - 62,448 53,500 (8,948) ' General operating supplies 585 585 700 115 Small tools 4,480 - 4,480 5,200 720 Janitorial supplies 16,770 - 16,770 26,500 9,730 ' Uniforms and leather goods 761 761 885 124 Capital outlay. Vehicle 18,328 - 18,328 25,000 6,672 Field equipment 4,292 - 4,292 - (4,292) Total Facilities Management 289,686 - 289,686 386,233 96,547 ' Roads and Drainage: Salaries and wages 263,282 - 263,282 267,676 4,394 Overtime 10,169 - 10,169 4,000 (6,169) ' Longevity 11,116 11,116 9,799 (1,317) Sick leave pay 585 - 585 500 (85) FICA taxes 21,560 - 21,560 21,571 11 ' Retirement contributions 20,693 20,693 29,265 8,572 Health and life insurance 20,469 - 20,469 31,989 11,520 Worker's compensation 13,887 - 13,887 17,635 3,748 ' Uniform rental 3,013 3,013 3,120 107 Noxious aquatic weed control 40,340 - 40,340 23,310 (17,030) ' Trash collection Other contractual services 1,958 493 1,958 493 6,080 4,122 (493) Training and education 250 - 250 1,600 1,350 ' Travel Equipment rental 174 - 2,389 - 174 2,389 700 3,145 526 756 Communications repair 523 - 523 500 (23) ' Continued on the following page... ' Financial Section 63 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 Continued on the following page... 64 Financial Section Actual Encumbrances on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) PHYSICAL ENVIRONMENT (continued) Public Works: (continued) Roads and Drainage: (continued) Streets, sewers and parks $ 12,764 $ - $ 12,764 $ 15,600 $ 2,836 General operating supplies 1,609 - 1,609 1,100 (509) Parking areas 4,958 - 4,958 4,000 (958) Small tools 1,964 - 1,964 2,000 36 Traffic control expenses 14,518 - 14,518 15,000 482 Uniforms and leather goods 1,314 - 1,314 2,130 816 Mosquito control 934 - 934 2,000 1,066 Membership and dues 35 - 35 25 (10) Capital outlay: - Capital improvements 38,760 69,816 108,576 50,000 (58,576) Vehicles 39,049 - 39,049 50,000 10,951 Debt service: - Principal 26,179 - 26,179 26,179 - Interest 2,294 - 2,294 2,295 1 Total Roads and Drainage 555,279 69,816 625,095 591,219 (33,876) Mowing and Landscaping: Salaries and wages 260,013 - 260,013 326,776 66,763 Overtime 1,315 - 1,315 3,000 1,685 Longevity 14,091 - 14,091 17,178 3,087 Sick leave pay - - - 1,000 1,000 FICA taxes 20,856 - 20,856 26,618 5,762 Retirement contributions 29,589 - 29,589 35,993 6,404 Health and life insurance 32,183 - 32,183 40,813 8,630 Worker's compensation 16,530 - 16,530 20,991 4,461 Professional services - other 612 - 612 5,000 4,388 Uniform rental 3,160 - 3,160 3,640 480 Aquatic weed control - - - - - Trash collection - - - 1,000 1,000 Other contractual services 5,897 - 5,897 - (5,897) Training and education - - - 1,400 1,400 Tuition reimbursement - - - 1,200 1,200 Travel 218 - 218 300 82 Equipment rental - 775 - 775 1,500 725 Communications repair 600 - 600 600 - Municipal buildings and grounds 15,159 - 15,159 30,000 14,841 Continued on the following page... 64 Financial Section ' Other financing (sources) uses: Operating transfers out 150,000 150,000 150,000 Total expenditures and ' other financing uses $20,388,726 $ (39,701) $20,349,025 $21,655,975 $ 1,306,950 u n n Financial Section 65 : n, -.r CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenditures and Other Financing Uses - Budget and Actual General Fund (Continued) Year ended September 30, 1997 ' Actual Encumbrances on Variance ' (Prior Year) Actual Current Year Budgetary Basis Budget (Revised) Favorable (Unfavorable) PHYSICAL ENVIRONMENT (continued) ' Public Works: (continued) Mowing and Landscaping: (continued) Irrigation system $ 5,567 $ - $ 5,567 $ 6,000 $ 433 General operating supplies 4,438 4,438 4,635 197 ' Fencing and landscaping 3,596 = 3,596 5,000 1,404 Small tools 811 - 811 2,000 1,189 Agricultural supplies 627 = 627 5,000 4,373 ' Uniforms and leather goods 1,295 1,295 2,185 890 Books and subscriptions - - - 500 500 Capital outlay: ' Vehicle 21,605 - 21,605 20,450 (1,155) Field equipment 8,835 - 8,835 10,000 1,165 Total Mowing ' and Landscaping 447,772 - 447,772 572,779 125,007 Total Physical Environment 2,421,820 32,103 2,453,923 2,705,532 251,609 ' Total expenditures 20,238,726 (39,701) 20,199,025 21,505,975 1,306,950 ' Other financing (sources) uses: Operating transfers out 150,000 150,000 150,000 Total expenditures and ' other financing uses $20,388,726 $ (39,701) $20,349,025 $21,655,975 $ 1,306,950 u n n Financial Section 65 This page intentionally left blank. 66 Financial Section Special Revenue Funds Special revenue funds are used to account for the proceeds of specific revenue sources (other than special assessments or major capital proj- ects) that are legally restricted for specified purposes. Law Enforcement Education Fund — This fund is used to account for revenues that are required to be used for law enforcement education expenditures, as well as related expenditures. Recreation Programs Fund — This fund is used to account for the ac- tivities associated with the various programs offered to residents by the City's community center. Extra Duty Police Fund — This fund is used to account for the revenues and expenditures for police services contracted to local businesses. Local Option Gas Tax Fund — This fund is used to account for local option gas tax revenue and transportation expenditures. Financial Section 67 CITY OF PALM BEACH GARDENS, FLORIDA Combining Balance Sheet Special Revenue Funds September 30, 1997 68 Financial Section Law Enforcement Recreation Extra Duty Local Option Education Programs Police Gas Tax Total Assets: Cash and cash equivalents $ 5,598 $ 245,943 $ - $ 591,491 $ 843,032 Grants receivable - - - 56,303 56,303 Due from other funds - 5 - - 5 Prepayments - 575 - - 575 Total assets $ 5,598 $ 246,523 $ - $ 647,794 $ 899,915 Liabilities and Fund Balance: Liabilities: Accounts payable and other - liabilities $ - $ 6,593 $ - $ 77,764 $ 84,357 Due to other funds - - 8,790 - 8,790 Deferred revenue - 73,585 - - 73,585 Total liabilities - 80,178 8,790 77,764 166,732 Fund Balance: Reserved for encumbrances - - - 104,014 104,014 Reserved for law enforcement 5,598 - - - 5,598 Reserved for prepayments - 575 - - 575 Unreserved: Designated for special projects - 15,665 - - 15,665 Undesignated - 150,105 (8,790) 466,016 607,331 Total fund balance 5,598 166,345 (8,790) 570,030 733,183 Total liabilities and fund balance $ 5,598 $ 246,523 $ - $ 647,794 $ 899,915 68 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA Combining Statement of Revenue, Expenditures and Changes in Fund Balance Current: Special Revenue Funds Year ended September 30, 1997 856 - 113,969 - Law Transportation - - - Enforcement Recreation Extra Duty Local Option 960,719 Education Programs Police Gas Tax Total Revenue: - 545,383 545,383 Total expenditures Local option gas tax $ - $ - $ - $ 515,393 $ 515,393 Grants - - - 25,954 25,954 Charges for services - 920,155 105,179 - 1,025,334 Fines and forfeitures 2,558 - - - 2,558 Interest 221 16,575 - 26,524 43,320 Miscellaneous - 5,646 - - 5,646 Total revenue 2,779 942,376 105,179 567,871 1,618,205 Expenditures: Current: Public safety 856 - 113,969 - 114,825 Transportation - - - 149,384 149,384 Culture and recreation - 960,719 - - 960,719 Capital outlay - - - 545,383 545,383 Total expenditures 856 960,719 113,969 694,767 1,770,311 Excess (deficiency) of revenues over (under) expenditures 1,923 (18,343) (8,790) (126,896) (152,106) Fund balance, beginning of year 3,675 184,688 - 696,926 885,289 Fund balance, end of year $ 5,598 $ 166,345 $ (8,790) $ 570,030 $ 733,183 Financial Section 69 Expenditures: Current: Transportation - - - - - Culture and recreation 960,719 - 960,719 956,468 (4,251) Capital outlay - - - - - Total expenditures 960,719 - 960,719 956,468 (4,251) Excess (deficiency) of revenues over (under) expenditures $ (18,343) $ - $ (18,343) $ - $ (18,343) 70 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Revenue and Expenditures - Budget and Actual - (Budgetary Basis) ' Budgeted Special Revenue Funds Year ended September 30, 1997 Recreation Programs ' Encumbrance Actual on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) , Revenue: Taxes $ - $ - $ - $ - $ Grants - - - - - Charges for services 920,155 - 920,155 944,468 (24,313) Interest 16,575 - 16,575 12,000 4,575 ' Miscellaneous 5,646 - 5,646 - 5,646 Total revenue 942,376 - 942,376 956,468 (14,092) ■ Expenditures: Current: Transportation - - - - - Culture and recreation 960,719 - 960,719 956,468 (4,251) Capital outlay - - - - - Total expenditures 960,719 - 960,719 956,468 (4,251) Excess (deficiency) of revenues over (under) expenditures $ (18,343) $ - $ (18,343) $ - $ (18,343) 70 Financial Section Local Option Gas Tax Encumbrance Actual on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) $ 515,393 $ - $ 515,393 $ 530,000 $ (14,607) 25,954 - 25,954 - 25,954 26,524 = 26,524 20,000 6,524 567,871 - 567,871 550,000 17,871 149,384 = 149,384 156,000 6,616 545,383 14,014 559,397 574,000 14,603 694,767 14,014 708,781 730,000 21,219 $ (126,896) $ (14,014) $ (140,910) $ (180,000) $ 39,090 Continued on the following page... Financial Section 71 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Revenue and Expenditures - Budget and Actual - (Budgetary Basis) Budgeted Special Revenue Funds (Continued) Year ended September 30, 1997 72 Financial Section Total Encumbrance Actual on Variance (Prior Year) Budgetary Budget Favorable Actual Current Year Basis (Revised) (Unfavorable) Revenue: Taxes $ 515,393 $ - $ 515,393 $ 530,000 $ (14,607) Grants 25,954 - 25,954 - 25,954 Charges for services 920,155 - 920,155 944,468 (24,313) Interest 43,099 - 43,099 32,000 11,099 Miscellaneous 5,646 - 5,646 - 5,646 Total revenue 1,510,247 - 1,510,247 1,506,468 3,779 Expenditures: Current: Transportation 149,384 - 149,384 156,000 6,616 Culture and recreation 960,719 - 960,719 956,468 (4,251) Capital outlay 545,383 14,014 559,397 574,000 14,603 Total expenditures 1,655,486 14,014 1,669,500 1,686,468 16,968 Excess (deficiency) of revenues over (under) expenditures $ (145,239) $ (14,014) $ (159,253) $ (180,000) $ 20,747 72 Financial Section n 1 Capital Projects Funds Capital projects funds are used to account for the acquisition and con- struction of major capital facilities other than those financed by pro- prietary funds and trust funds. Recreation Impact Fund — This fund is used to account for the collec- tion of impact fees required to be used for recreational facilities as well as the related expenditures. Police Impact Fund — This fund is used to accumulate impact fees re- quired to be used for enhancement or expansion of police service in the City. Fire Impact Fund — This fund is used to accumulate impact fees re- quired to be used for enhancement or expansion of fire prevention and protection in the City. Arts and Culture Impact Fund — This fund is used to accumulate impact fees required to be used for art and culture in public places. 1996 Construction Bonds — This fund is used to account for the con- struction and related costs of the new municipal complex as funded by the 1996 series general obligation bonds. 1997 Construction Bonds — This fund is used to account for the con- struction and related costs of the new municipal complex as funded by the 1997 series general obligation bonds. Financial Section 73 CITY OF PALM BEACH GARDENS, FLORIDA Combining Balance Sheet Capital Projects Funds September 30, 1997 Recreation Police Fire Impact Impact Impact Assets: Cash and cash equivalents $ 268,062 $ 278,455 $ 47,692 Investments - - - Interest receivable - - - Total assets $ 268,062 $ 278,455 $ 47,692 Liabilities: Accounts payable $ 23,414 $ - $ 1,617 Fund Balance: Reserved for capital - improvements 244,648 278,455 46,075 Total liabilities and fund balance $ 268,062 $ 278,455 $ 47,692 74 Financial Section Arts and 1996 1997 Culture Construction Construction Impact Bonds Bonds Total $ 341,077 $ - $ - $ 935,286 - 3,574,740 4,882,290 8,457,030 - - 9,573 9,573 $ 341,077 $ 3,574,740 $ 4,891,863 $ 9,401,889 $ - $ 94,477 $ - $ 119,508 341,077 3,480,263 4,891,863 9,282,381 $ 341,077 $ 3,574,740 $ 4,891,863 $ 9,401,889 Financial Section 75 CITY OF PALM BEACH GARDENS, FLORIDA Combining Statement of Revenue, Expenditures and Changes in Fund Ba lance Capital Projects Funds Year ended September 30, 1997 76 Financial Section Recreation Police Fire Impact Impact Impact Revenue: Impact fees $ 10,962 $ 44,678 $ 41,383 Interest 22,534 11,863 14,186 Miscellaneous income 60,021 - - Total revenue 93,517 56,541 55,569 Expenditures: Capital outlay 503,444 - 304,064 Excess (deficiency) of revenue over (under) expenditures (409,927) 56,541 (248,495) Other financing (sources) uses: Bond proceeds - - - Excess (deficiency) of revenue and other financing sources over (under) expenditures (409,927) 56,541 (248,495) Fund balance, beginning of year 654,575 221,914 294,570 Fund balance, end of year $ 244,648 $ 278,455 $ 46,075 76 Financial Section Arts and 1996 1997 Culture Construction Construction Impact Bonds Bonds Total $ 34,821 $ - $ - $ 131,844 17,066 178,133 42,902 286,684 - - - 60,021 51,887 178,133 42,902 478,549 - 1,109,365 23,484 1,940,357 51,887 (931,232) 19,418 (1,461,808) - 4,411,495 4,872,445 9,283,940 51,887 3,480,263 4,891,863 7,822,132 289,190 - - 1,460,249 $ 341,077 $ 3,480,263 $ 4,891,863 $ 9,282,381 Financial Section 77 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Revenue and Expenditures - Budget and Actual - (Budgetary Basis) Budgeted Capital Projects Funds Year ended September 30, 1997 Recreation Impact Variance Favorable Budget Actual (Unfavorable) Revenue: Impact fees $ - $ 10,962 $ 10,962 Interest 20,000 22,534 2,534 Miscellaneous income 60,000 60,021 21 Total revenue 80,000 93,517 13,517 Expenditures: Capital outlay 560,000 567,298 (7,298) Excess (deficiency) of revenue over (under) expenditures (480,000) (473,781) 6,219 Other financing (sources) uses: Bond proceeds - - - Excess (deficiency) of revenue and other financing sources over (under) expenditures $ (480,000) $ (473,781) $ 6,219 78 Financial Section ' Police Impact Fire Impact Variance Variance ' Budget Actual Favorable (Unfavorable) Budget Actual Favorable (Unfavorable) ' $ 25,500 $ 44,678 $ 19,178 $ 60,000 $ 41,383 $ (18,617) 9,500 11,863 2,363 15,000 14,186 (814) ' 35,000 (19,431) 56,541 21,541 75,000 55,569 35,000 - 35,000 350,000 304,064 45,936 ' - 56,541 (13,459) (275,000) (248,495) 26,505 $ - $ 56,541 $ (13,459) $ (275,000) $ (248,495) $ 26,505 Continued on the following page... t 1 Financial Section 79 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Revenue and Expenditures - Budget and Actual - (Budgetary Basis) Budgeted Capital Projects Funds (Continued) Year ended September 30, 1997 Revenue: Impact fees Interest Miscellaneous income 1996 Construction Bonds Budget Actual 20,000 178,133 Variance Favorable (Unfavorable) 158,133 Total revenue 20,000 178,133 158,133 Expenditures: Capital outlay 9,220,000 1,109,365 8,110,635 Excess (deficiency) of revenue over (under) expenditures (9,200,000) (931,232) 8,268,768 Other financing (sources) uses: Bond proceeds 9,200,000 4,411,495 (4,788,505) Excess (deficiency) of revenue and other financing sources over (under) expenditures $ - $ 3,480,263 $ 3,480,263 80 Financial Section 1997 Construction Bonds Total Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ - $ - $ - $ 85,500 $ 97,023 $ 11,523 42,902 42,902 64,500 269,618 205,118 - - 60,000 60,021 21 42,902 42,902 210,000 426,662 216,662 23,484 (23,484) 10,165,000 2,004,211 8,160,789 - 19,418 19,418 (9,955,000) (1,577,549) 8,377,451 4,872,445 4,872,445 9,200,000 9,283,940 83,940 $ - $ 4,891,863 $ 4,891,863 $ (755,000) $ 7,706,391 $ 8,461,391 Financial Section 81 This page intentionally left blank. 82 Financial Section J Enterprise Fund Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises — where the intent of the City Council is that the cost of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges. The enterprise fund is used to account for the operations of the City's golf course. Financial Section 83 CITY OF PALM BEACH GARDENS, FLORIDA Balance Sheet Enterprise Fund September 30, 9997 Assets: Cash and cash equivalents $ 320,853 Receivables: $ 14,820 Accounts 24,909 Interest 8,303 Inventory 43,919 Restricted assets: 7,370,000 Cash and cash equivalents 132,126 Investments 800,000 Deposits 1,100 Deferred charges 160,897 Land, buildings and equipment 5,922,361 Total assets $ 7,414,468 Liabilities and Equity: Liabilities: Accounts payable and accrued expenses $ 14,820 Accrued interest payable from restricted assets 131,726 Deferred revenue 9,102 Due to other funds 476,031 Revenue bonds payable 7,370,000 Total liabilities 8,001,679 Equity: Accumulated deficit (587,211) Total liabilities and equity $ 7,414,468 84 Financial Section CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Revenue - Budget and Actual Enterprise Fund Year ended September 30, 1997 Financial Section 85 Variable Favorable Budget Actual (Unfavorable) Operating revenue: Charges for services: Golf: Greens fees $ 574,263 $ 593,024 $ 18,761 Cart fees 701,250 598,441 (102,809) Driving range 35,365 31,313 (4,052) Resident cards 20,000 11,500 (8,500) Pro shop 95,625 99,341 3,716 Limited play cards 95,000 73,453 (21,547) Food and beverage: Food sales 89,250 104,554 15,304 Beverage sales 82,875 69,476 (13,399) Miscellaneous 15,000 2,942 (12,058) Total operating revenue 1,708,628 1,584,044 (124,584) Nonoperating revenue: Interest revenue 75,000 72,900 (2,100) Operating transfers: Operating transfer in 150,000 150,000 - Total revenue $ 1,933,628 $ 1,806,944 $ (126,684) Financial Section 85 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Expenses - Budget and Actual Enterprise Fund Year ended September 30, 1997 Variable Favorable Budget Actual (Unfavorable) Operating expenses: Management $ 319,740 $ 297,752 $ 21,988 Maintenance contract 292,000 283,577 8,423 Depreciation - 266,547 (266,547) Cost of goods sold 129,511 137,758 (8,247) Operating supplies 116,900 103,164 13,736 Insurance 83,000 76,226 6,774 Equipment rental 39,744 38,538 1,206 Promotional advertising 30,500 36,460 (5,960) Repair and maintenance 99,200 33,033 66,167 Other professional and contractual 23,000 26,556 (3,556) Utilities 26,800 26,353 447 Amortization - 18,026 (18,026) Office expenses 17,800 12,248 5,552 Total operating expenses 1,178,195 1,356,238 (178,043) Nonoperating expenses: Capital outlay 10,000 - 10,000 Principal 205,000 - 205,000 Interest expense 540,433 537,049 3,384 Total expenses $ 1,933,628 $ 1,893,287 $ 40,341 86 Financial Section Fiduciary Funds Trust funds are used to account for assets held by the government in a trustee capacity. Agency funds are used to account for assets held by the government as an agent for individuals, private organizations, other governments and/or other funds. General Employees Pension Trust Fund - This fund is used to account for the accumulation of resources for pension benefit payments to eli- gible City employees except police officers and firefighters. Police Officers Pension Trust Fund - This fund is used to account for the accumulation of resources for pension benefit payments to eligible police officers. Firefighters Pension Trust Fund - This fund is used to account for the accumulation of resources for pension benefit payments to eligible City firefighters. Deferred Compensation Fund - This fund is used to account for assets held for employees in accordance with the provisions of Internal Reve- nue Code Section 457. Financial Section 87 CITY OF PALM BEACH GARDENS, FLORIDA Combining Balance Sheet ' All Trust and Agency Funds September 30, 1997 ' Pension Trust General Employees Police Fire , Assets: Cash $ - $ 42,718 $ 8,581 ' Investments 2,328,155 5,762,576 2,477,159 Receivables: Interest - 445651 2,005 Employees - 237,037 - ' Due from other funds - - - Total assets $ 2,328,155 $ 6,086,982 $ 2,487,745 Liabilities and Fund Balance: Liabilities: ' Deferred compensation benefits payable $ - $ - $ Total liabilities - - Fund balance: Reserved for employees' pension benefits 2,328,155 6,086,982 2,487,745 Total liabilities and fund balance $ 2,328,155 $ 6,086,982 $ 2,487,745 ' 88 Financial Section ' i Agency Deferred Compensation Total $ - $ 51,299 1,429,544 11,997,434 - 46,656 - 237,037 $ 1,429,544 $ 12,332,426 $ 1,429,544 $ 1,429,544 1,429,544 1,429,544 - 10,902,882 $ 1,429,544 $ 12,332,426 Financial Section 89 CITY OF PALM BEACH GARDENS, FLORIDA Combining Statement of Changes in Net Plan Assets All Pension Trust Funds Year ended September 30, 1997 90 Financial Section I General Employees Police Fire Total Additions: Contributions: Employer $ 93,478 $ 242,477 $ - $ 335,955 State of Florida - 227,106 160,069 387,175 Employee 40,016 396,177 158,931 595,124 Total contributions 133,494 865,760 319,000 1,318,254 Investment income: Interest 100 157,363 9,354 166,817 Dividends 65,306 49,528 11,568 126,402 Net appreciation in fair value of investments 440,495 872,176 361,548 1,674,219 Net investment income 505,901 1,079,067 382,470 1,967,438 Total additions 639,395 1,944,827 701,470 3,285,692 Deductions: Pension benefits 19,029 97,115 - 116,144 Refunds to withdrawing employees - 18,560 2,432 20,992 Administration 32,963 73,904 41,740 148,607 Total deductions 51,992 189,579 44,172 285,743 Net increase 587,403 1,755,248 657,298 2,999,949 Net assets held in trust for pension benefits, beginning of year 1,740,752 4,331,734 1,830,447 7,902,933 Net assets held in trust for pension benefits, end of year $ 2,328,155 $ 6,086,982 $ 2,487,745 $ 10,902,882 90 Financial Section I CITY OF PALM BEACH GARDENS, FLORIDA Statement of Changes in Assets and Liabilities Deferred Compensation Fund Year ended September 30, 1997 Assets: Investments Liabilities: Deferred compensation benefits payable Balance Balance October 1, September 30, 1996 Additions Deletions 1997 $ 1,050,585 $ 440,007 $ 61,048 $ 1,429,544 $ 1,050,585 $ 440,007 $ 61,048 $ 1,429,544 Financial Section 91 This page intentionally left blank. 92 Financial Section Ow ' General Fixed ' Assets Account ' Group ' Financial Section 93 I,w CITY OF PALM BEACH GARDENS, FLORIDA Schedule of General Fixed Assets - By Source September 30, 1997 General fixed assets: Land and improvements $ 8,829,354 Building and improvements 4,581,256 Equipment 10,429,404 Total general fixed assets $ 23,840,014 Investment in general fixed assets by source: General fund $ 22,560,349 Special revenue fund: Local option gas tax 342,065 Capital projects funds: Fire impact 302,447 1996 construction bonds 635,153 Total investment in general fixed assets $ 23,840,014 94 Financial Section n u n C Financial Section 95 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of General Fixed Assets - By Function and Activity Year ended September 30, 1997 Machinery ' and Land Buildings Equipment Total General government: General Services $ 338,841 $ 961,724 $ 47,590 $ 1,348,155 Administration - - 47,613 47,613 Finance - - 525,057 525,057 Planning and Zoning Human resources - - 1,778 1,778 ' Total general government 338,841 961,724 622,038 1,922,603 Public safety: Police 1,314,744 1,314,744 ' Fire 937,344 796,804 2,898,840 4,632,988 Growth. Management 9,822 9,822 ' Total public safety 937,344 796,804 4,223,406 5,957,554 Culture and recreation 7,179,083 2,700,578 2,685,759 12,565,420 ' Physical environment 374,086 122,150 2,898,201 3,394,437 Total general fixed assets $ 8,829,354 $ 4,581,256 $ 10,429,404 $ 23,840,014 n u n C Financial Section 95 CITY OF PALM BEACH GARDENS, FLORIDA Schedule of Changes in General Fixed Assets - By Function and Activity ' Year ended September 30, 1997 Balance Balance October 1, September 30, ' 1996 Additions Deletions Transfers 1997 General government: General $ 1,166,255 $ 182,400 $ ' - $ (500) $ 1,348,155 Administration 47,613 - - - 47,613 Finance 438,645 95,106 8,694 - 525,057 Planning and zoning - - - - - Human resources 762 1,016 - - 1,778 Total general - 9,822 , government 1,653,275 278,522 8,694 (500) 1,922,603 Public safety: Police 650,603 864,859 122,730 (77,988) 1,314,744 ' Fire 4,138,938 546,243 51,657 (536) 4,632,988 Growth Management 10,321 - 499 - 9,822 Total public safety 4,799,862 1,411,102 174,886 (78,524) 5,957,554 ' Culture and recreation 11,941,485 842,411 218,476 - 12,565,420 ' Physical environment 6,195,314 96,513 2,976,414 79,024 3,394,437 Total general fixed assets $ 24,589,936 $ 2,628,548 $ 3,378,470 $ - $ 23,840,014 ' 96 Financial Section w i CITY OF PALM BEACH GARDENS, FLORIDA General Governmental Expenditures by Function Last Ten Fiscal Years Table I Fiscal General Public Culture and Physical Debt Year Government Safety Recreation Environment Service Totals 1988 $ 3,404,911 $ 2,754,393 $ 424,762 $ 1,430,910 $ 309,154 $ 8,324,130 1989 3,824,686 3,575,631 503,779 1,636,412 253,432 9,793,940 1990 5,441,947 4,624,744 539,859 1,561,849 250,354 12,418,753 1991 4,943,652 5,303,235 710,326 1,709,486 206,641 12,873,340 1992 5,875,630 5,574,847 660,538 1,871,440 198,289 14,180,744 1993 6,198,708 6,240,746 802,754 2,062,067 153,126 15,457,401 1994 6,079,795 7,282,218 1,631,622 1,816,481 144,773 16,954,889 1995 6,502;788 8,017,587 1,617,618 1,756,088 136,421 18,030,502 1996 4,140,246 10,419,370 2,061,808 2,235,901 243,609 19,100,934 1997 4,258,759 11,313,616 2,147,126 2,421,820 97,405 20,238,726 Note: The above expenditures of the general fund include capital outlay and debt service payments for capi- tal leases budgeted in the general fund. Statistical Section 99 CITY OF PALM BEACH GARDENS, FLORIDA General Governmental Revenues by Source Last Ten Fiscal Years Licenses Charges Fiscal and Inter- for Year Taxes Permits Governmental Services 1988 $ 5,557,808 $ 968,873 $ 1,783,722 $ 25,417 1989 6,585,959 1,387,448 1,893,092 27,058 1990 8,872,104 1,157,919 1,946,773 28,645 1991 9,473,004 1,325,955 1,978,089 26,118 1992 10,164,423 1,135,561 1,799,229 30,302 1993 10,460,204 1,371,018 1,975,120 39,599 1994 12,659,338 1,391,205 2,387,538 36,125 1995 12,659,435 1,577,952 2,454,553 421,662 1996 13,288,987 1,646,200 2,989,064 547,724 1997 13,611,567 1,535,589 2,738,157 747,787 Note: The above revenues are for the general fund. 100 Statistical Section Table II Fines and Forfeitures Miscellaneous Totals $ 230,257 $ 936,365 $ 9,502,442 207,996 1,343,753 11,445,306 296,777 1,116,998 13,419,216 305,154 1,677,703 14,786,023 313,856 1,200,930 14,644,301 235,766 819,293 14,901,000 200,952 781,760 17,456,918 232,546 944,539 18,290,687 257,294 1,000,879 19,730,148 373,411 946,097 19,952,608 Statistical Section 101 CITY OF PALM BEACH GARDENS, FLORIDA Property Tax Levies and Collections Last Ten Fiscal Years Percent Delinquent Fiscal Total Current Tax of Levy Tax Year Tax Levy Collections Collected Collections 1988 $ 4,251,587 $ 4,101,361 96.47% $ 7,814 1989 5,065,801 4,786,527 94.49% 20,648 1990 6,789,139 6,888,476 101.46% 13,156 1991 7,346,044 7,233,592 98.47% 30,163 1992 8,128,526 7,882,428 96.97% 23,946 1993 8,303,964 7,952,645 95.77% 149,883 1994 10,316,527 10,024,681 97.17% 2,348 1995 10,714,995 10,323,379 96.35% 110,118 1996 11,182,463 10,779,466 96.40% 3,865 1997 11,409,420 10,923,649 95.74% 30,711 Source: Palm Beach County Property Appraiser 102 Statistical Section Table 111 Total Percent Tax Collected Collections To Tax Levy $ 4,109,175 96.65% 4,807,175 94.89% 6,901,632 101.66% 7,263,755 98.88% 7,906,374 97.27% 8,102,528 97.57% 10,027,029 97.19% 10,433,497 97.37% 10,783,331 96.43% 10,954,360 96.0 -1% CITY OF PALM BEACH GARDENS, FLORIDA Assessed Value of Taxable Property Last Ten Fiscal Years Table IV Statistical Section 103 Assessed Values Fiscal Year Real Property Personal Property Total 1988 $ 1,333,810,111 $ 110,515,785 $ 1,111,325,896 1989 1,933,876,523 150,911,212 2,084,787,735 1990 2,188,671,447 169,901,325 2,358,572,772 1991 2,453,994,643 178,767,549 2,632,762,192 1992 2,482,160,884 188,079,622 2,670,240,506 1993 2,536,950,987 189,402,377 2,726,353,364 1994 2,643,430,257 198,271,084 2,841,701,341 1995 2,786,350,307 208,443,180 2,994,793,487 1996 2,929,467,907 223,789,949 3,153,257,856 1997 2,675,136,882 224,249,593 2,899,3 86,475 Note: The basis of assessed value is approximately one hundred percent (100 %) of actual value. For each fiscal year ending September 30, property is valued as of January 1st of the proceeding calendar year. Source: Palm Beach County Property Appraiser Statistical Section 103 CITY OF PALM BEACH GARDENS, FLORIDA Table V Property Tax Rates - Direct and Overlapping Governments Last Ten Fiscal Years (Per $1,000 of the Assessed Value) Palm Beach City of County Palm Beach S. Florida Fiscal Palm Beach School Palm Beach County Water Year Gardens District County Library Management 1988 4.045 8.158 5.442 0.908 0.510 1989 4.100 8.462 5.796 0.914 0.500 1990 3.695 9.199 4.890 0.391 0.550 1991 3.431 9.293 4.831 0.379 0.550 1992 3.372 9.785 4.644 0.394 0.550 1993 3.370 9.603 4.622 0.389 0.550 1994 4.117 10.063 4.550 0.392 0.597 1995 4.075 10.185 4.519 0.444 0.497 . 1996 4.043 9.797 4.519 0.484 0.647 1997 3.915 9.788 4.519 0.500 0.672 Other Fiscal Special Year Districts Total 1988 0.160 19.223 1989 0.190 19.962 1990 1.480 20.205 1991 1.530 20.014 1992 1.740 20.485 1993 1.830 20.364 1994 1.856 21.575 1995 1.951 21.671 1996 1.838 21.328 1997 1.614 21.008 Source: Palm Beach County Property Appraiser 104 Statistical Section CITY OF PALM BEACH GARDENS, FLORIDA Table VI Computation of Direct and Overlapping Bonded Debt - General Obligation Bonds September 30, 1997 (l) Estimated based on 1996 Ratio of Assessed Taxable Values Source: City of Palm Beach Gardens School Board of Palm Beach County, Finance Department Palm Beach Property Appraiser Statistical Section 105 Percentage Amount Applicable to Applicable to Name of Total City of Palm City of Palm Governmental Unit Outstanding Beach Gardens Beach Gardens City of Palm Beach Gardens $ 9,300,000 100% $ 9,300,000 Palm Beach County 134,880,000 5.07% 6,838,416 Palm Beach County School District 225,840;000 5.07% 11,450,088 Total I $ 370,020,000 $ 27,588,504 (l) Estimated based on 1996 Ratio of Assessed Taxable Values Source: City of Palm Beach Gardens School Board of Palm Beach County, Finance Department Palm Beach Property Appraiser Statistical Section 105 CITY OF PALM BEACH GARDENS, FLORIDA Computation of Legal Debt Margin September 30, 1997 Table VII Article VII, Section 12 of the 1968 Constitution of the State of Florida provides the authority for the issuance of general obligation debt. "Counties, school districts, municipalities, special districts and local governmental bodies with taxing powers may issue bonds... payable from ad valorem taxation ... only when ap- proved by the vote of the electors..." In addition, the City may in its Charter mandate a limit on debt issuance. To date, neither the Florida Consti- tution nor the City's Charter provides for a legal debt limit. 106 Statistical Section CITY OF PALM BEACH GARDENS, FLORIDA Table VIII Ratio of Annual Debt Service Expenditures For General Obligation Bonded Debt to Total General Governmental Expenditures Last Ten Fiscal Years Total Ratio of Total General Debt Service to Fiscal Debt Governmental General Governmental Year Principal Interest Service Expenditures (2) Expenditures 1988 $ - $ - $ - $ - 0.00% 1989 - - - - 0.00% 1990 - - - - 0.00% 1991 - - - - 0.00% 1992 - - - - 0.00% 1993 - - - - 0.00% 1994 - - - - 0.00% 1995 - - - - 0.00% 1996 - - - - 0.00% 199711) - 97,405 97,405 20,238,726 0.48% (l) First year of general obligation bonded debt (Z) Includes general fund only. Statistical Section 107 CITY OF PALM BEACH GARDENS, FLORIDA Ratio of Net General Obligation Bonded Debt To Assessed Value and Net General Obligation Bonded Debt Per Capita Last Ten Fiscal Years Table IX Ratio of Net Bonded Net Debt to Net Bonded Fiscal Assessed Bonded Assessed Debt per Year Population(') Value (2) Debt(" Value Capita 1988 24,130 $1,444,325,896 $ - 0.00% $ - 1989 26,644 2,084,787,735 - 0.00% - 1990 22,965 2,358,572,772 - 0.00% - 1991 24,447 2,632,762,192 - 0.00% - 1992 27,553 2,670,240,506 - 0.00% - 1993 28,635 2,726,353,364 - 0.00% - 1994 30,046 2,841,701,341 - 0.00% - 1995 31,011 2,994,793,487 - 0.00% - 1996 31,909 3,153,257,856 - 0.00% - 199714) 33,229 2,899,386,475 9,300,000 0.32% 280 (') U.S. Bureau of Economic Analysis (z) Palm Beach County Property Appraiser (3) Amount does not include revenue bonds (4) First year of general obligation bonded debt 108 Statistical Section h Statistical Section 109 CITY OF PALM BEACH GARDENS, FLORIDA Table X ' Schedule of Revenue Bond Coverage - Enterprise Fund Last Ten Fiscal Years ' Net Revenue Available Fiscal Gross Expenditures/ For ' Year Revenue (l) Expenses (2) Debt Service 1988 $ 1989 1990 = = = 1991 - - - 1992 792,795 554,201 238,594 ' 1993 995,978 755,506 240,472 1994 1,225,043 990,313 234,730 1995 1,394,166 1,067,046 327,120 ' 1996 1,528,688 1,085,060 443,628 1997 1,584,044 1,071,665 512,379 Debt Service Requirements ' Fiscal Year Principal Interest Total Coverage (Z) 1988 $ 1989 - 1991 - 622,930 622,930 - ' 1992 - 575,013 1993 - 575,013 575,013 575,013 0.41 0.42 1994 170,000 575,013 745,013 0.32 1995 180,000 564,303 744,303 0.44 1996 190,000 549,673 739,673 0.60 1997 205,000 540,433 745,433 0.69 ' Source: City of Palm Beach Gardens Gross revenue does not include the half -cent sales tax recorded in the general fund which is deemed to be included in the calculation of gross revenues for compliance with the bond resolution. The City has com- plied with all bond covenants each year the bonds have been outstanding. i(z) Represents total golf course expenses exclusive of depreciation, amortization, debt service, and loss on disposal of fixed assets h Statistical Section 109 CITY OF PALM BEACH GARDENS, FLORIDA Demographic Statistics Last Ten Fiscal Years Table XI Source: (l) U.S. Bureau of Economic Analysis (2) Florida Bureau of Economic Research (3) Florida Department of Labor and Employment (4) Palm Beach County School Board 110 Statistical Section Palm Beach Palm Beach County Palm Beach Gardens Fiscal Per Capita Gardens Unemployment School Year Income (1) Population (2) Rate (3) Enrollment (4) 1988 $ 24,472 $ 24,130 n/a $4,907 1989 26,737 26,644 n/a 5,083 1990 29,103 22,965 3.3% 5,041 1991 30,347 24,447 4.3% 4,934 1992 30,901 27,553 5.1% 5,383 1993 32,230 28,635 4.4% 6,167 1994 33,518 30,046 3.7% 6,165 1995 36,057 31,011 3.4% 6,699 1996 n/a 31,909 3.2% 6,949 1997 n/a 33,229 3.9% 7,091 Source: (l) U.S. Bureau of Economic Analysis (2) Florida Bureau of Economic Research (3) Florida Department of Labor and Employment (4) Palm Beach County School Board 110 Statistical Section Source: City of Palm Beach Gardens Building Department Florida Bankers Association and Business Development Board of Palm Beach County. Data as of ' September 30, of the following year. Business Development Board of Palm Beach County ' Palm Beach County Property Appraiser ' Statistical Section 111 CITY OF PALM BEACH GARDENS, FLORIDA Table XII Property Value, Construction and Bank Deposits Last Ten Fiscal Years ' Property Value Fiscal Number of Construction Bank ' Year Permits Value Deposits(') Commercial Residential Industrial 1988 n/a $ n/a $ 6,944 $ n/a $ n/a $ n/a 1989 n/a n/a 7,252 570,342,603 1,248,619,098 n/a ' 1990 n/a n/a 8,171 658,751,165 1,707,432,343 n/a 1991 n/a n/a 8,153 645,965,449 1,704,081,477 n/a 1992 2,314 92,138,618 7,955 636,471,063 1,762,062,966 n/a 1993 2,904 128,642,760 7,728 611,785,898 1,830,993,780 24,847,693 1994 2,928 129,545,185 8,197 602,071,973 1,939,146,431 26,823,589 1995 3,056 186,955,514 9,055 606,810,817 2,082,274,603 27,389,430 ' 1996 3,010 152,518,594 9,545 619,534,885 2,217,141,212 28,216,359 1997 2,592 135,161,808 9,911 645,911,286 2,126,086,407 29,944,366 (l) Expressed in millions Source: City of Palm Beach Gardens Building Department Florida Bankers Association and Business Development Board of Palm Beach County. Data as of ' September 30, of the following year. Business Development Board of Palm Beach County ' Palm Beach County Property Appraiser ' Statistical Section 111 CITY OF PALM BEACH GARDENS, FLORIDA Table XIII Principal Taxpayers ' January 1, 1996 Source: Palm Beach County Property Appraiser I 11� CI 112 Statistical Section I Percentage ' 1997 of Total Assessed Assessed Taxpayer Valuation Valuation , John D. and Catherine MacArthur Foundation $ 208,485,414 6.61% Professional Golfers Association 42,628,953 1.35% GBP Investment Corp. 35,650,234 1.13% , Amireit Palm Beach Gardens Inc. 20,477,443 0.65% CSC Tanglewood, Ltd. 17,000,000 0.54% Palm Beach Florida Hotel 16,499,993 0.52% MCM Venture, Ltd. • 16,339,841 0.52% Gardens East Plaza, Ltd. 16,587,025 0.53% MacArthur Holding A Inc. 15,655,788 0.50% , Oakbrook Square Shopping Center 14,183,297 0.45% $403,507,988 12.80% Source: Palm Beach County Property Appraiser I 11� CI 112 Statistical Section I ' CITY OF PALM BEACH GARDENS, FLORIDA Table XIV Miscellaneous Statistics September 30, 1997 ' Date of Incorporation June 20, 1959 Form of Government Council - Manager Geographic Location 7 miles north of West Palm Beach ' Area: Square Miles 53.9 Miles of Streets 67.2 ' Population: 1970 8,558 1980 14,407 1990 22,965 ' Fire Protection: Firefighters 49 Fire Medics 18 ' Volunteer Firefighters 20 Stations 3 I.S.O. Rating 3 ' Police Protection: Sworn Officers 85 Crossing Guards 13 ' Civilian 30 Building Permits: Permits Issued Value of Permits 2,592 $ 135,161,808 Recreation Facilities: Parks Park Area in Acres 6 156.9 Golf Courses 1 ' Soccer Fields Roller Hockey Rinks 10 2 Ballfields 19 Tennis Courts 16 ' Elections: Registered Voters 21,178 Votes Cast in last Municipal Election 4,261 ' Voting Percentage 20.12% Municipal Full Time Employees: Administration 6 ' Finance 6 Police 115 Planing and Zoning 10 ' Fire 70 Building 8 Parks and Recreation 34 ' Public Works 44 Human Resources 4 Total full time employees 297 ' Statistical Section 113 This page intentionally left blank. 114 Statistical Section <T_ ' Certified Public Accountants REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF GENERAL - PURPOSE FINANCIAL STATEMENTS ' PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS ' The Honorable Mayor and Members of the City Council City of Palm Beach Gardens, Florida ' We have audited the general - purpose financial statements of City of Palm Beach Gardens, Florida, as of and for the year ended September 30, 1997, and have issued our report thereon dated January 29, 1998. We conducted our audit in accordance with generally accepted auditing standards and the standards ap- plicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. ' Compliance As part of obtaining reasonable assurance about whether the City of Palm Beach Gardens, Florida's fi- nancial statements are free of material misstatement, we performed tests of its compliance with certain ' provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. ' Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Palm Beach Gardens, Florida's internal control over financial reporting in order to determine our auditing procedures for the purpose of ex- ' pressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the ' internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of management and members of the Council. However, this report is a matter of public record and its distribution is not limited. co Haas, Diaz & Co. Certified Public Accountants January 29, 1998 1601 Belvedere Road Suite 200, East West Palm Beach, FL 33406 -1595 (561) 686 -1551 Fax: (561) 471 -1210 Required Reports 117 ' Certified Public Accountants MANAGEMENT LETTER The Honorable Mayor and Members of the City Council ' City of Palm Beach Gardens, Florida We have audited the financial statements of the City of Palm Beach Gardens, Florida, whose headquar- ters is located in Palm Beach Gardens, Florida, as of and for the year ended September 30, 1997, and have issued our report thereon dated January 29, 1998. ' We have issued our Independent Auditor's Report on Compliance and on Internal Control over Finan- cial Reporting dated January 29, 1998. Disclosures in that report, if any, should be considered in con- junction with this management letter. ' We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local government entity audits performed in the State of Florida and require that certain items be addressed in this letter. ' The Rules of the Auditor General (Section 10.554 (1) (f) 1.) require that we comment as to whether or not irregularities reported in the preceding annual financial audit report have been corrected. There were no irregularities disclosed in the preceding annual financial audit report. ' The Rules of the Auditor General (Section 10.554 (1) (f) 2.) require that we comment as to whether or not recommendations made in the preceding annual financial audit report have been followed. The rec- ' ommendations made in the preceding annual financial audit report have been corrected except as noted below. As required by the Rules of the Auditor General (Section 10.554 (1) (f) 3.), the scope of our audit in- cluded a review of the provisions of Section 218.503 (1), Florida Statutes, "Determination of Financial Emergency." In connection with our audit, we determined that the City of Palm Beach Gardens, Flor- ida, is not in a state of financial emergency as a consequence of the conditions described by Section 218.503 (1), Florida Statutes. ' As required by the Rules of the Auditor General (Section 10.554 (1) (f) 4.), we determined that the an- nual financial report for the City of Palm Beach Gardens, Florida, for the year ended September 30, 1997, was filed with the Department of Banking and Finance pursuant to Section 218.32, Florida Stat- utes, and is in agreement with the annual financial audit report for the year ended September 30, 1997. The Rules of the Auditor General (Sections 10.554 (1) (f) 6.,8.,9.) require disclosure in the management letter of the following matters if not already addressed in the auditor's report on compliance and on in- ' temal control over financial reporting: recommendations to improve financial management, accounting ' 1601 Belvedere Road Suite 200, East West Palm Beach, FL 33406 -1595 (561) 686 -1551 Fax: (561) 471 -1210 ' Required Reports 119 procedures, and internal controls; violations of laws, rules, and regulations which may or may not mate- rially affect the financial statements; illegal or improper expenditures which may or may not materially affect the financial statements; improper or inadequate accounting procedures (e.g., the omission of re- quired disclosures from the financial statements); failures to properly record financial transactions; and other inaccuracies, irregularities, shortages, and defalcations discovered by the auditor. Our audit dis- closed the following matters required to be disclosed by Rules of the Auditor General (Sections 10.554 91) (f) 6., 7.,8.,9.) PRIOR YEAR RECOMMENDATIONS Police Pension Board Observation In previous years, we commented on the fact that the Finance Department was not receiving information from the pension trust funds that allowed them to appropriately record the financial transactions in the general ledger. This situation has improved somewhat, in that they are receiving bank statements monthly. However, there is no way for them to distinguish the nature of expenses for recording pur- poses, because copies of the checks and supporting documentation are not included. Recommendation We again recommend that the Police Pension Board arranges to have all relevant financial information sent to the Finance Department on a timely basis to insure that all financial transactions are recorded in the general ledger accurately. Management's Response We continue to work with the Board's administrative firm to improve this situation. CURRENT YEAR RECOMMENDATIONS Standard Procedures - Recreation Department Observation During the course of our audit procedures for revenues and expenditures for the recreation department, we noted that the procedures for recording registration fees and receipting cash are not consistent for all programs offered by the City. The practice varies, depending on the type of program. For instance, registration forms are completed and individual receipts are printed for the youth team sports programs, but the same practice is not followed for men's softball teams, aerobics classes or senior trips. Recommendation We recognize that all programs do not lend themselves to the procedures that have developed over time for registration and payment of fees. For this reason, we are recommending that the Finance Depart- ment review the nature of the various programs offered and develop standard operating procedures to account for the participants and fees paid. This will insure that the Recreation Department maintains proper documentation. In addition, the Finance Department will be provided with information from an independent source to reconcile amounts reported in the general ledger. Management's Response We will implement this recommendation in the current fiscal year. 120 Required Reports Daily Cash Reports- Recreation Department ' Observation We noted that some of the daily cash reports generated by the Recreation Department contained manual ' changes to reconcile the amount of cash on the report with the actual amount of cash being deposited. These changes were due to input errors which could not be reversed. IJanuary 29, 1998 IRequired Reports 121 Recommendation ' We recommend that all changes to the daily cash reports be reviewed and approved by another individ- ual in a supervisory position. ' Management's Response We will implement this recommendation in the current fiscal year. ' Daily Cash Reports -Golf Course Observation ' During our testing of cash receipts at the golf course location, we noted that supporting documentation for amounts reported on the daily cash report were incomplete or missing. The discrepancies occurred in the food and beverage department. Currently, there is a cash register in that department to record ' food and beverage sales. At the end of each shift, the cash drawer is closed out and reconciled to the cash register tape. The cash register tape is then attached to the daily cash report as supporting docu- mentation for the total deposit. ' Recommendation We recommend that the City consider the purchase of a computerized cash register to replace the stan- dard tape register currently in use for food and beverage sales at the golf course. The register should be directly linked with the system currently in place for all other business transacted at the golf course and will provide a better audit trail and improved management reporting capabilities. ' Management's Response We will implement this recommendation within the next twelve months. ' This management letter is intended solely for the information of the City of Palm Beach Gardens man- agement, and the State of Florida Office of the Auditor General. However, this report is a matter of public record and its distribution is not limited. i Haas, Diaz & Co. Certified Public Accountants IJanuary 29, 1998 IRequired Reports 121