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HomeMy WebLinkAboutAgenda Council Agenda 072298 SpecialAll those wishing to address the City Council need to complete the necessary form (supply located in back of Council Chambers) and submit same to the City Clerk prior to the meeting being called to order. CITY COUNCIL CITY OF PALM BEACH GARDENS SPECIAL REGULAR MEETING JULY 22, 1998 6:30 P.M. I. PLEDGE OF ALLEGIANCE, II. ROLL CALL: Mayor Joseph R. Russo, Vice Mayor Lauren Furtado, Councilman Eric Jablin Councilman David Clark and Councilman Carl Sabatello. III. ANNOUNCEMENT$; IV. BUDGET WORKSHOP V. AWARDING OF BMS 1. Micro Surfacing.�C�c���7 _j AVO Threshold Inspecdon re: Municipal Complex ) Gardens Park Light Pole Removal g L v Allamanda Bridge VI. CONSENT AGENDA 1. Resolution 79, 1998 - Consideration of Approval to Provide for an Amendment to Resolution 8, 1997, Subsequently Amended by Resolution 8, 1997, Resolution 87, 1997, and Resolution 3, 1998, to Extend the Date of the Dissolution of the Neighborhood Initiative Task Force. 2. Resolution 80, 1998 - Consideration of Approval of Ratification for Article 10 and 21 of Collective Bargaining Agreement between the City and IAFF Local 1928. 3. Resolution 81, 1998 - Consideration of Approval Making Certain Amendments and Modifications to Resolution 166, 1996 and Resolution 52, 1998 of the City Council Relating to the City's General Obligation Bonds, Series 1998. VII. ITEM$ FOR DI$GUSSION; 1. Site Plan for a26.15 acre "Golf Campus ", a4.1 acre golf maintenance facility, and 2 roadways connecting PGA Boulevard with the golf campus. 2. Council Direction on Proposed Rezoning and PCD Master Plan for Golf Digest VIII. CITY ATTORNEY REPORT: IX. ADJOURNMENT. In accordance with the Americans with Disabilities Act and Florida Statute 86.26, persons with disabilities needing special accommodations to participate in this proceeding should contact James Waldron, Jr., no later than 5 days prior to the proceeding at telephone number (561) 775 -8255 for assistance; if hearing impaired, telephone the Florida Relay Service Numbers (800) 955 -8771 (TDD) or (800) 955 -8700 (VOICE), for assistance. If a person decides to appeal any decision made by the Council, with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CITY OF PALM BEACH GARDENS 10500 N. MILITARY TRAIL • PALM BEACH GARDENS, FLORIDA 33410 -4698 MEMORANDUM TO: Greg Dunham, Assistant City Manager FROM: Bob Patty, Director of Public Works K&� DATE: July 20, 1998 RE: Annual Road Res-orfacing Contract Due to the mixed feeling among residents and council members in reference to micro surfacing, I am recommending the following alternative. The City has successfully used micro surfacing in the past for maintenance of roadways. This material's life expectancy is equal to or greater than type III asphalt 1" thick. Micro surfacing emulsifier composition stays more elastic and seals small cracks so moisture cannot penetrate the asphalt and destroy the base material. I am attaching a road resurfacing chart which Public Works has complied to show which roads have been overlaid, micro surfaced or slurry sealed since 1974. You can plainly see from the chart that micro surfacing is not an experimental product and has performed successfully on many roads in the City of Palm Beach Gardens. Two years ago, Garden Lakes Circle was paved by Ranger Construction with 1" of type III asphalt. This existing road had a valley gutter curb along the edge with the existing asphalt flush to this curb. By placing 1" of asphalt over this existing surface, and not feathering the edge to make up for the 1" thickness, the new asphalt formed a 1" to 2" lip along the valley gutter curb. This is a hazardous situation and should be corrected as soon as possible. To eliminate this type of problem, contractors usually will mill down the existing surface so the curb would accept the new surface. To mill a road would cost $.60 per square yard, which would add to the paving contract and reduce the amount of roads to be resurfaced for that annual contract. There are many roads in the City that are in good condition and are only in need of preventative maintenance to extend the life of the road and the base for many years to come. 07/21/1998 10:04 407 -775 -8279 DEPT PUBLIC WORKS PAGE 03 If we choose to continue our success with our%an nual resurfacing program, a large portion of these roads are prime candidates.for :micro.surfacing. The FEMA monies were awarded to the City for the 1995 flood _damage :only.because of our maintenance records and the procedures used in our annual maintenaumcontrict. Of the $400,000 awarded, 20% or $30,000 was to be paid by the State.o. receive this money the City had to complete the work or be under contract to encucnber.;the. money. The City accomplished this by entering into a contract with Florida I ghwiay'Pioducts VTBP ") to complete the roads in question. The work must be completed b, efore the inspection team calls to inspect the work. I anticipate this call sori a .titue.i 'A., t.: You can see we are on a very tight schedule to accomplish this w6ih:. I woui4 rather not jeopardize our funding by not having this work under contract or completed, therefore I am recommending the City micro surface some of the roads with raised.iiirbs.& r. valley gutter curbs to avoid additional milling and added costs. These roads,.plu� :some polished aggregate roads, would accept this surface and add. 10 to 15 years o f #e to the roads in question. To accomplish this I have made a list of the follaw� which would be the best candidates for micro surfacing and the rniriirril .atuount.of material to satisfy FBP's minimum requirements to reduce the cost:of the. conitract. If the City has the option of payixig F for:co5ts incurred or having this contractor render a service f o r t h e same a o y,. I would recommend micro surfacing. The roads listed below and the-next year to determine future use of this material. This list represen :x.6°!0; of.the original contractual obligation and allows the City to meet FENIA obligatio4s., e City will complete the planned annual road resurfacing by contracting fog asphalt:overlay. . Map 6 1. Eagle Lake 5,005 sq. yds. 2. Golden Eagle Circle 9.250 sq. yds. Subtotal 17;334 sq. yds. Maps 7, 8, 9,10 and 11 1. Applecrest 5;3:17 sq. yds. 2. Balsam Street 2;973 sq. yds. 3. Daisy Ave. x,466 sq. yds. 4. Daphne Ave. 3,,2'81 sq. yds. 5. Meridian Way & Meridian Way.'N' &'.;1,133 sq. yds. 6. Sandtree Dr. 4;693 sq. yds. 7. Prosperity Oaks Ct. 1549.sc1. yds. Subtotal :32,412 sq. yds. ' TOTAL ROADWAYS °49;746 sq. yds. After reviewing FHP's letter to.8abbtg :Hxii� ovich- dated. July 16, 1998 regarding the cancellation of the contract, I feel it;is .iiY;tt a beat interest of the City to, at a 07%21/1998 10:04 407 - 775 -8279 DEPT PUBLIC WORKS PAGE 04 Minimum, resurface the above roads. We maythen'be in a pose �� the on remaining funds from this contract to enter- into. an agreement Ranger Company. We can piggyback off of the County's ejcI i g contract for the resurfacing of the additional roads on the list and can use nexE year >:s.budget to complete the resurfacing work. ANLMALM July 16, 1998 Micro-Surfacing Contractors Florida Highway Products, Inc. P.O. Box 928 • Bartow, FL 33831 3900 US Highway 17 N. • Bartow, FL 33830 (941) 533 -7881 • FAX: (941) 533 -4404 Bobbie Herakovich, City Manager City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, FL 3' )410-4698 RE: Palm Beach Gardens Micro- Surfacing Contract with Florida Highway Products, Inc. - PO 41197, issued Pursuant to City Commission Action on March 19, 1998 Item X.2. Dear Ms. Herakovich, Florida Highway Products, Inc. (FHP) principals and I were extremely disappointed and concerned relative to notification, verbally, by Bob Patty, Public Works Director, that your City is considering the cancellation of our subject contract. FHP is a well - established micro- surfacing company, having been incorporated in 1991. FHP's parent company, New York Bituminous has been in this business for over 17 years.. FHP is well thought of throughout the State of Florida and was honored by the Florida Chapter, American Public Works Association, as the Contractor of the Year for 1997. We provide hundreds of governmental and private agencies around the state with several million dollars worth of micro - surfacing services each year. FHP, in good faith, pursuant to receipt of the subject purchase order and contract, had approximately 60% of the Nova Scotia granite required for this contract delivered to the chosen staging area in Palm Beach Gardens. We have, on site, enough stone to provide approximately 100,000 sq.yds. ($124,000) of micro - surfacing within your community. To have to remove this aggregate and haul it to another project would cost in excess of $25,000. FHP would much rather try to work out a reasonable solution to the position we are being placed in by the City. We would prefer to reach a compromise acceptable to both parties, so as to remain on good terms with the City. I am totally confident your City, like all our other established customers, will learn from the use of this roadway maintenance technology, that micro- surfacing is by far the most cost effective maintenance strategy available today. Bobbie Herakovich, City Manager City of Palm Beach Gardens July 16, 1998 Page 2 In Palm Beach County alone, numerous agencies have been utilizing our services for several years. To name a few, Palm Beach, Palm Springs, Lake Worth, North Palm Beach and Pahokie are established customers. More recently, Boynton Beach, Wellington, West Palm Beach, and Palm Beach County, besides your City, have selected FHP to provide micro- surfacing services. As you are aware, we recently had an unfortunate mix design problem in Wellington, but you need to understand that FHP was not happy with the results and we will be returning to Wellington next week to begin the re- micro - surfacing of the unsatisfactory areas to the Village staff's and FHP's satisfaction. FHP stands behind our services and has hundreds of satisfied customers, as previously mentioned. Mr. Patty has done an exemplary job in checking out not only micro - surfacing as a maintenance strategy, but also FHP as a qualified micro- surfacing contractor that can be counted on to provide a professional job. It does not seem appropriate to cancel a contract for micro- surfacing by our company because one of your citizens is complaining that micro - surfacing improperly placed by a prior contractor eight years ago is reflecting some centerline and edge raveling. In addition, he is concerned that the surface is too rough for kids to roller -blade on in the street. Although I have personally seen kids roller- blading on roadways FHP put down less than three months earlier, it is not my recommendation that kids play in the street. I agree our surface texture is designed to be "rougher" than hot mix, rolled asphalt. It was designed over 30 years ago in Germany for use on the Audubon to provide for better traction (friction factor) than a hot mix asphalt surface can provide. The aggregate in our material is Nova Scotia granite, a stone of approximately 10 times the hardness factor of the Florida limestone utilized in most hot mix asphalt surfaces. Our material's friction factor will allow cars to stop far quicker on dry or wet pavement, thus providing a safety factor for your residents. Additionally, it will not polish off and become slicker and white with age. Lastly, by going down in a liquid form, it seals cracks that are only bridged by a new hot mix overlay. The City of Lakeland's Road Manager, Larry Carroll, told me their City has used FHP to micro- surface roadways for approximately seven years. now and they have never had a pot hole reappear in any roadway they have micro - surfaced. They contract for approximately $600,000 per year in micro- surfacing. I hope this letter will give you, your staff and your City Commission food for thought before making a final decision relating to our subject contract. In an effort to come to a "friendly" solution, should you still feel you need to reduce the contract, FHP would be willing to reduce the overall contract by eliminating the "Map 3" area where Mr. Roger Blangy lives, as well as any other areas to bring the contract size down to approximately 100,000 sq.yds. ($124,000), the approximate amount of coverage required to utilize the aggregate we already have stored in your City for this contract. If you feel this is unreasonable, as a final suggestion we would consider doing only those roadways as listed in the City Bobbie Herakovich, City Manager City of Palm Beach Gardens July 16, 1998 Page 3 Commission agenda backup under "Map 6 and Maps 7, 8, 9, 10 & 11" which amount to 17,334 sq.yds. ($21,494.16) and 30,063 sq.yds. ($37,278.12), respectively, for a total of $58,772.28. This would give you and those concerned about prior micro- surfacing the opportunity to study our product and professionalism and would allow FHP to utilize a considerable amount of the stored aggregate and make the removal of the remainder more palletable while allowing us to earn a small profit on the reduced project size. At the same time, the City would save considerable dollars since many of the streets in these areas have concrete valley gutters and to properly overlay them with hot -mix asphalt would first require the old surface be milled to provide for the standard minimum of one inch (I") of hot mix. This is one of the many reasons micro- surfacing is becoming the chosen pavement maintenance strategy around the country. Additionally, your City streets are structurally sound; they are only in need of sealing and the provision of a new friction factor for safety. Micro- surfacing provides this maintenance as well or better than a hot -mix overlay. Please understand, contrary to some individuals' thinking, micro- surfacing is not an experimental product but, instead, a well- proven pavement maintenance strategy. Should you have any questions regarding this offer, please feel free to contact me or have your staff contact me at (954)714 -2800 or fax me at (954)456 -6020. FHP principals and I sincerely hope we can come to a favorable conclusion that will be beneficial to all concerned. Anticipating your positive consideration, I remain, Sincerely yours, C. Dena. District Products, Inc. cc: Greg Dunham, Assistant City Manager Bob Patty, Public Works Director John R Maggard, President, FHP NAME FROM TO LENGTH WIDTH SO YDS MAP # 1 10 'Banyan Street Hazel Avenue River 2049 24 1 Golfers Circle and Drive 11 -,Bayberry Street Elm.Avenue Linden Avenue 948 24 E & W lilac Street Lilic Street 2996 24 7989 2 -OSpruce Lane and 13 Birch Street Beech Avenue Linden Avenue 1571 24 - Seagrape Way Holly Drive Holly Drive 2230 24 7847 2467 15 - Catalpha Avenue TOTAL SO YDS MAP # 1 Linden Avenue 834 151836 MAP #2 16 Cedar Avenue Birch Street Chestnut Avenue 673 24 3 4iickory Drive Locus Street PGA Blvd 3460 24 9226 4✓ Larch Street Hickory Drive Military Trail 1651 24 4402 5 ,Larch Court Larch Street Cul-de -Sac 347 24 1333 6 Xocust Street Hickory Drive Cul-de -Sac 634 24 2563 7 - Magnolia Drive Larch Street Hickory Drive 1355 24 6834 8 -Oak Street . Locus Street Larch Street 843 24 2194 1653 23 zel Avenue TOTAL SQ YDS MAP # 2 Military Trail 1355 26,552: " MAP # 3 9 -Ash Street Butternut Street Linden Avenue 970 24 2587 10 'Banyan Street Hazel Avenue River 2049 24 5464 11 -,Bayberry Street Elm.Avenue Linden Avenue 948 24 2528 12 Leech Street Birch Street Cottonwood Avenue 854 24 2277 13 Birch Street Beech Avenue Linden Avenue 1571 24 4189 14 AButtemut Street Bayberry Street Linden Avenue 925 24 2467 15 - Catalpha Avenue Birch Street Linden Avenue 834 24 2224 16 Cedar Avenue Birch Street Chestnut Avenue 673 24 1795 17'ChestnutAvenue Ceder Avenue Birch Street 673 24 1795 18 eottonwood Avenue Birch Street Beech Street 896 24 1501 19 Elm Avenue Birch Street Military Trail 1680 24 6196 20 If icus Street Hazel Avenue Hawthone Avenue 957 24 3537 21 --fir Street Hazel Avenue Hackberry Street 756 24 2043 22 ckberry Street Hazel Avenue Fir Street 620 24 1653 23 zel Avenue Banyan Street Military Trail 1355 24 3613 24 emlock Street Banyan Street Linden Avenue 1650 24 4400 25 HPwthom Avenue Banyan Street Fiscus Street 836 24 2229 26 - Linden Avenue Ash Street Catalpha Avenue 1894 24 5051 TOTAL SO YDS MAP 3 55,549 MAP # 4 27Aine Hill Trail Shady Lakes Circle Cul-de -Sac 748 24 1994 28 /Quail Ridge South Shady Lakes Circle Cul- de-Sac 540 24 1440 29 '6uail Ridge North Shady Lakes Circle Cul-de -Sac 575 24 1533 30 Shady Lake Circle Shady Lakes Drive Shady Lakes Drive 1945 24 5186 31 Willow Run Pine Hill Trail Cul-de -Sac 326 24 869 32 Whispering Hollow Shady Lakes Drive Cul-de -Sac 528 24 1409 TOTAL SO YDS MAP 4 14,923" MAP 5 33 Raintree Lane Raintree Drive Cul -de -Sac 1140 24 3040 34 Raintree Drive Burns Road Cul-de -Sac 1550 24 4149 35 Raintree Court Raintree Drive Raintree Lane 495 24' 1320 36 Prosperity Oaks Court Prosperity Farms Ro Cul-de -Sac 515 24 1549 TOTAL SO YDS MAP 5 101058 MAP 6 37 Eagle Lake Drive Golden Eagle. Circle Cul-de -Sac 1877 24 5005 38 Golden Eagle Circle Hood Road Hood Road 3469 24 9250 TOTAL SO YDS MAP 6 - 17,334' MAPS 7,8,9,10,AND 11 39 Applecrest Drive Crestdale Street _ Arbor Way 1994 24 5317 40 Balsam Street Lighthouse Drive' ' Holly Drive 1338 24 2973 41 Daisy Avenue Holly Drive Dahlia Avenue 925 24 2466 42 Daphne Avenue Holly Drive Dogwood Avenue 1200 24 3281 43 Meridian Way, South Garden East Drive Meridian Way, and North Meridian Way Gardens East Drive 4550 24 12133 44 Sandtree Drive Driveway at Home di End 1760 24 4693 TOTAL SO YDS MAP 7,8,9,10,11 30.863 GRAND TOTAL SgUARD YARDS COST: 171,115 SO YDS x $1.24 = $212182.26 30 TONS LEVELING $120 TON = $3,600 GRAND TOTAL $ 215,782.26 * TOTAL INCLUDE CUL -DE SACs NOT IN LENTHS 171,115 w C b v b N A3 \ ti O to O O O N � m Aa c CD m p �2Q,„ b m CD a G CAD Ol _ CD CD cl N o E � ` N A W + O o ai u g 'g O^- cD --- -.rte -- — P 0 m caas v m _ I fA .J i O� Q z Ca m bLMARY TRAL o • a � a O a _ v - A I n D v Cl) ca < JD.. 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'. �:' '�' 100 � AVE i1VE - _-,.::; 179 �8 ]89 )]8°9 Ilan 11 e - ,. 4 f 11II°_s F4 11394,t1�5 11a4a,11a97 S S I a E (tiad4�11aS )1884 1885 )1878 11877 11873 11877 11356 11385 � e � ♦ � � • • P13 -,01118711 11870,11871 11864 11965 1186: 11865 u 11870111869 ,_, 111 • 11a56�11E57� ]]ESS 11Lc7 %ti` .� Cc��1 LU 1) 11 ' 11848 1118491 11P.°,4 11853 a 11858 {{i� o 11 �� T1� 11L'3 11838 11$j7 • • • ri 1944 "j 118 9 118424 � IS ♦ r r Ilan a '• ♦ � . o • 4303 4189 11814 —� �••� EM AVE. — BM EifA AVE "' i N � 0° n r r r o • .s S { 1177{ <244 .1 4192 r2 ^ :! i g � r ° qp IV • eg 5r 111:8 11759 1; 11759 f AYE =a`z 11744 11743 1T 11743 160 4142 41 1174 11730 11729 1733 1172 117 17 11716 TT' it 11715 1)7422 _ 11722 )1700 117 1T 11701 16 T 11708 � 117 � )1684 11637 1 11689 17116141 1 `r 11632 11610 1163 ` m k 11656 16'01 ; 4162 4�w2 Py 8 ` )]630 .r .k 1612 7 �7 Butternut Street Hazel Avenue Elm Avenue Birch Street Beech Avenue Bayberry Street Birch Street Birch Street Ceder Avenue Birch Street Birch Street Hazel Avenue Hazel Avenue Hazel Avenue Banyan Street Banyan Street Banyan Street Ash Street TOTAL SQ YDS MAP 3 Linden Avenue River Linden Avenue Cottonwood Avenue Linden Avenue Linden Avenue Linden Avenue Chestnut Avenue Birch Street Beech Street Military Trail Hawthone Avenue Hackberry Street Fir Street Military Trail Linden Avenue Fiscus Street Catalpha Avenue Io 9 Ash Street 10 Banyan Street 11 Bayberry Street 2587 12 Beech Street 5464 13 Birch Street j 14 Butternut Street • 15 Catalpha Avenue j � 16 17 Cedar Avenue Chestnut Avenue 2467 �1 18 Cottonwood Avenue 9924 19 Elm Avenue 1795 20 Ficus Street 1795 21 Fir Street 1501 22 Hackberry Street 6196 23 Hazel Avenue 3537 24 Hemlock Street 2043 25 Hawthorn Avenue 1653 26 Linden Avenue { 1177{ <244 .1 4192 r2 ^ :! i g � r ° qp IV • eg 5r 111:8 11759 1; 11759 f AYE =a`z 11744 11743 1T 11743 160 4142 41 1174 11730 11729 1733 1172 117 17 11716 TT' it 11715 1)7422 _ 11722 )1700 117 1T 11701 16 T 11708 � 117 � )1684 11637 1 11689 17116141 1 `r 11632 11610 1163 ` m k 11656 16'01 ; 4162 4�w2 Py 8 ` )]630 .r .k 1612 7 �7 Butternut Street Hazel Avenue Elm Avenue Birch Street Beech Avenue Bayberry Street Birch Street Birch Street Ceder Avenue Birch Street Birch Street Hazel Avenue Hazel Avenue Hazel Avenue Banyan Street Banyan Street Banyan Street Ash Street TOTAL SQ YDS MAP 3 Linden Avenue River Linden Avenue Cottonwood Avenue Linden Avenue Linden Avenue Linden Avenue Chestnut Avenue Birch Street Beech Street Military Trail Hawthone Avenue Hackberry Street Fir Street Military Trail Linden Avenue Fiscus Street Catalpha Avenue Io 551549 970 24 2587 2049 24 5464 948 24 2528 854 24 2277 ' 1571 24 4189 925 24 2467 �1 834 24 9924 673 24 1795 673 24 1795 896 24 1501 1680 24 6196 957 24 3537 756 24 2043 620 24 1653 1355 24 3613 1650 24 4400 836 24 2229 1894 24 5051 I i N N N N N N COO Lc) W) CDco W) (7) V) LoI r m p N U U U m t9 O O Y cc cII C/) co :.Icofn 75 ccl U U U W U U m m m m m y H y y y Y -)d Y Y Y C13 R ca Cc w J J J_ I = J R CO Cc co m t t t s C C13 co) Z O U m m m = o CYO a _ _j 'm >% C. m C13 C13 O h m 'avv n3t -;t NNNMMC.) 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JACKSON, P.E., ASSOCIATE April 3, 1998 Mr. Jack Hanson, Building Official CITY OF PALM BEACH GARDENS BUILDING DEPARTMENT 10500 North Military Trail Palm Beach Gardens, Florida 33410 RE: PALM BEACH GARDENS MUNICIPAL CENTER Palm Beach Gardens, Florida Project No. 958.007 SUBJECT: STRUCTURAL INSPECTION SERVICES (revised) We are pleased to submit the following revised proposal for structural inspection services for the above referenced project. This project will consist of structural inspections for the complex, which consists of the following: City Hall (35,000 square feet), and the Police Station (35,000 square feet). The anticipated construction schedule for the completion of the structural phase for the City Hall will be five (5) months, and the structural phase for the Police Station will be five (5) months. The field inspector will be on site on an as needed basis when structural work is being performed. If the contractor works overtime requiring our presence, we will invoice at 1.5 times the hourly rate. Our fee for these services will be forty dollars ($40) per hour based on a 20 hour work week on each building, with a stipulated fee of thirty -four thousand six hundred sixty -seven .dollars ($34,667). The fee will also include a professional engineer and a secretary reviewing and typing the reports. Payment is due upon receipt of services. The contract terms are based on the following: .,l..,C:C� .i i'1$ aSSOGrt �" iiith u�ll:i r�Cj..0 viur be l,'illi2d or. an il:ivrly r:.►r: on a portal to portal basis. 3. We will require all inspections to be placed with our office 24 hours prior to the scheduled service and no later than 4:00 p.m. 4. Material testing will be provided by a testing agency retained by others. 5. If additional back-up information related to the invoice is required, there will be an additional charge of thirty,-five dollars ($35) per hour for administrative /accounting research time. 6. In the event of any litigation arising from or related to the services provided under this agreement, the prevailing party will be entitled to recovery of all reasonable costs incurred, including staff time, court costs, attorneys' fees and other related expenses. 1665 PALM BEACH LAKES BOULEVARD U SUITE 800 0 WEST PALM BEACH, FL 33401 • 561 - 471 -5166 • FAx 561 - 471 -0442 PHILADELPHIA, PA • 215 - 925 -3788 Mr. Jack Hanson April 3, 1998 Page Two 7. The prevailing rates shall be effective on January 1, 1998 and are expected to remain as states through December 31, 1998. Should circumstances require adjustments to these rates prior to December 31, 1998, '30 days written notification shall be submitted in advanced of the effective date of change. We will invoice in proportion to services rendered and payment will be expected within 30 days. Payment for services is your dined obligation and is not contingent upon any other payment schedules pursuant to other'contracts or financial arrangements.' If payment is not received within 30 days of your receiving our invoice, we will actively participate to collect our fee. Also, we have the option to cease providing services during -that. time and we cannot be held responsible for costs generated by our work stoppage. The successful party to littgation related to this agreement will be entitled to collect legal fees. For reimbursable expenses such as travel, lodging, reproduction costs or special mailing instructions, we will invoice at a multiple of 1.2 times the amounts expended in the interest of the project. There is no finance charge upon amounts due which are paid within thirty (30) days. A periodic rate of 1.5% per month (an annual percentage rate of eighteen percent (18 %)- pimple interest per annum on the unpaid balance) will be charged to the cl'ient's account each month and added to the balance which remains unpaid after thirty (30) days. Please call if you have any questions or if additional information is required. lGndly indicate your acceptance by signing and returning this document within ten (10) days. Should this document not be executed and returned to us, all parties acknowledge and agree that "authorization to proceed" through any other eans constitutes formal acceptance of all terms and conditions contained herein. O'DO L CCARATO & MIGNOGNA, INC. F. Mincuzzi, P.E. Manager JFWrtc ACCEPTED BY DATE 15617460272 LBFgH JUPITER 434 P02 JUL 21 '98 16:19 LINDAHL, BROWNING, FERRARI & HELLSTROM, INC. CONSULTING ENGINEERS, SURVEYORS 8 MAPPERS MEMORANDUM TO: Bobbie Herakovich, City FROM: Lennart E. Lindahl, City l DATE: July 21, 1998 SUBJECT: New Municipal Complex; Threshold Inspection for Structural Components Pursuant to your request, I have negotiated a proposed contract with Fredrick D. Schaffer, P.E., Consulting Engineer for providing threshold inspections as the Municipal Complex moves forward with construction. The proposed contract (copy attached) has a not to exceed fee of $20,000 for the anticipated services. Mr. Schaffer carries a Professional Engineers Registration under the Department of Business and Professional Regulation, a Special Inspector's certification under the Florida Board of Building Codes and Standards, and a Standard Inspector's certification under the Department of Business and Professional Regulation. It is my opinion that this firm can provide the services necessary to accomplish your goal of providing additional inspections of structural components. Further, it is my opinion that the proposed fee is a reasonable reflection of the intended level of effort. Fredrick D. Shaffer, P.E. would act as a Subconsultant to LBFH, Inc. P:\PB*MZM0\Municipa1 Complex SAaeder doc POST OFFICE BOX 727 • JUPITER, FLORIDA 33468-0721 210 JUPITER LAKES BOULEVARO • BUILDING 5000. SUITE 104 • (561) 748 -9248 • FAX: (See; 746 -0272 hitp://www.bffi.com • e -mail: info6blh.com WbST PALM BEACH IIJVJTER STUARI rc�Kt PIERCE OKEECHCHHI I 15617460272 LSF&H JUPITER FROM= WC)a SHAMIR PA ?A e Consulting Engineer July 21, 1990 Lindahl, Browning, Ferrari & Hellstrom 210 Jupiter Lakes Blvd. Jupiter, Fl. 33458 Attn: Len Lindahl Re: Palm Beach Gardens Municipal Complex Special Inspection Services Dear Mr. Lindahl: 4334 P03 JUL 21 '98 16:19 GZG4t# ®R0 rJ.S�DA��R P�.af�G�1 (hereinafter called: the Engineer) proposes to render professional engineering services to the City of Palm Beach Gardens through Lindahl, Browning, Ferrari & Hellstrom (hereinafter called the Owner) in connection with the Special Inspection Services for the new Municipal Complex (hereinafter called the Project). Owner is expected to furnish Engineer with full information as to their requirements including any special or extraordinary considerations for the Project or special services needed, and also to make available pertinent existing data. 1.0 SCOPE OF SERVICES Engineer's services will consist of the following: 1.1 GENERAL 1.1.1 Engineer shall perform for Owner professional engineering services in all phases of.the Project to which this Agreement applies as hereinafter provided. These services will include serving as Owner's professional engineering representative for the Project, providing professional engineering consultation and advice and furnishing customary structural engineering services. 1.1.2 Engineer's services and subprofessional investigation of the the Project. shall consist of the professional work required for the field primary structural components of 98544P.Wpd Page 1 150 Tequesta Dr. - Suite 200 - Tequesta, Florida 33469 - Phone (561)575 -1210 - Fax (561)575 -7890 156174602 ?2 LBFBH JUPITER 434 PO4 JUL 21 '98 16:19 Malogum D. SHAI k ►?.9. ?� Consulting Enginoer 1.1.3 Project is to include the Threshold Inspection Services for the new Municipal Complex consisting of the following buildings; new City Hall Building, new Police Building, additions and renovations to Fire Station No. 1, (2) new Concession Buildings, new Picnic Shelter and new Baseball Dugout(s). These services are to be performed in substantial accordance with the "Guidelines for the Inspections of Threshold Buildings and Structures" attached hereto. 1.2 STUDY AND REPORT 1.2.1 Consult with Owner to determine his requirements Cur the project. This work is to include the review of the Construction Documents for the proposed new buildings and the additions and renovations for the fire station building. 1.2.2 Advise Owner as to the necessity of his providing or obtaining from others data or services deemed necessary by the Engineer, and act as the Owners representative in connection with any such services. 1.3 SERVICES DURING CONSTRUCTION 1.3.1 Make periodic visits to the site, as a Special Inspector, to observe as an experienced and qualified design professional the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the Contract Documents. The Engineer shall t)ot be required to make exhaustive or continuous on -siLe inspections to check the quality of work, nor shall Engineer be responsible for the means, methods, techniques or procedures of construction selected by Contractor(s) of the safety precautions and programs incident to the work of Contractor(s). 1.3.2 Engineer shall not be responsible for the interpretation of the Contract Documents nor shall he be responsible to issue instructions to the Contractor. In the event the Engineer observes any conditions that, in his opinion, are not in accordance with the Contract Documents, he shall report same to Lhe Project Manager. 1.3.2 Conduct an inspection to determine if the Project is substantially complete and a final inspection to determine if the Project has been completed in accordance with the Contract Documents. *iHS4 4P.wptA Page 7 150 Tequesta Dr. • Suite 200 • Tequesta, Florida 33469 • Phone (561)575 -1210 • Fax (561)575 -7890 15617460272 LSFBH JUPITER 434 P05 JUL 21 '98 16:20 Consulting Engineer 2.0 ADDITIONAL SERVICES OF ENGINEER �. Additional engineering services iriciude services not specifically listed in the above Scups of services. 3.0 OWNERS RESPONSIBILITIES :3. 1 Owner sha.l l designate in wii t i iiy .a Esc rrc.�r� h-, aCL wi L1: aut.horit;y can their behalf' ir, r<:�::pp<`t of ;Al 1. AspeC L; 0f U10 Project. :3.2 Owner shall furnish to Engineer all burinys, tests, boundary surveys and other information, aii of which t;ngineer may rely upon iri performing services on the Project. 4.0 MEANING OF TERMS 4.1 As used herein the term "This Agreement" refers to this Letter Agreement and the Standard General Conditions as published by the EJCDC: . 5.0 MISCELLANEOUS 5.1 Reuse of Documents: All documents inclL-.dirig Drawings and Specifications furnished by Engineer pursuant to this Agreement are instruments of his services in respect_ of the Project. They are not intended or represented to be suitable for reuse by Owner or others on exterision of the Project or can any 01-her Project. Any reuse w.1 t.11OU1. wr itl.t=n verification or adaptation by Engineer will be :it- Owner's sole risk without liability uL legal. exp(:)suie. tc.) Engineer and Owner shall indemnify and hold harmless EnyinPer from all claims, damages, losses and expQuses arising c)uL of ur resutting therefrom. 5.2 Termination: This agreement is subject Owner or Engineer should the other fai. obligations hereunder. In the event of Engineer will be paid for all services termination, all reimbursable expenses t:erminalion expenses. to termination by 1 to perform its any termination, rendered to date of and reimbursable 6.0 COMPENSATION 6.1 The fee for Engineer's services is to be an hourly rate according to the following schedule: Professional Engineer: $90.00 Staff Engineer: $75.00 Project Manager: ;65.00 6ecrutarial Services: $2 ).00 150 Tequesta Dr. - Suite 200 - Tequesta, Florida 33469 - Phone (561)575 -1210 - Fax (561)575 -7890 15617460272 LBFBH JUPITER 434 P06 JUL 21 19e 16:20 �rClll(I�ROc�CC L�. �iirOAUUl�R f�.L. �,: Consulting Engineer Plus reimbursement for direct, nonsalary expenses including, but not limited to equipment rentai; prinking and reproduction. 6.2 Engineer estimates the cost of these services to be an amount not to exceed Twenty Thousand Dollars (20,000.00). 6.3 Additional or noncustomary services will be charged at the same hourly rates for time actually spent on the Project plus reimbursement as above. 6.4 Invoices for services rendered are to be prepared monthly and are due and payable in full within twenty one (21) days from the date of the invoice. Past due statements shall include interest from the date of the i..nvoice at a compound interest rate of one and one -halt percent (1 1 /2b) per month. Payments which are not received within sixty (60) calendar days from the date of invoice will be considered sufficient cause to discontinue performing and providing services until payment in full is received. Signed and sealed calculations, contract documents, drawings or reports may, at the Engineer's option, be withheld until all invoices are paid in full. 6.5 If there are services to be sublet, confirmed or updated, Engineer will order the work after rece.ivirig written► approval and the subcontractor shall bill the owner directly. If the owner directs the Engineer to handle the subcontract there will be a fifteen percent (15%) charge for administering the contract. 7.0 TIME OF PERFORMANCE 7.1 Engineer expects to start his services promptly after receipt of owner's acceptance of this proposal, with the specified retainer, and to complete the stated services as expeditiously as good engineering practice and local conditions permit. 8.0 MODIFICATIONS AND ADDITIONS TO EXISTING STRUCTURES 8.1 Because of Engineer's many years of background and experience in design and construction, he is qualified to make recommendations and designs which, in his opinion, will meet the needs of the situation. These services will be performed to the best of his ski 1.1 and abi.l ity and commensurate with the ecoriorttics of the Project. Although the documented components of the existing'structure to be 9IJ544 El. wpd Page 4 150 Tequesta Dr. - Suite 200 - Tequesta, Florida 33469 - Phone (561)575 -1210 - Fax (561)575 -7890 15617460272 LBFBH JUPITER 434 P07 JUL 21 198 16:21 Consulting Engineer modified can be analyzed, the; actuai components of Lhe existing structure cannot be fully deturmiried because Engineer was riot present during fabrication of construction. 9.0 ACKNOWLEDGMENT 9.1 This proposal represents the entire understanding between Owner and Engineer in respect of the Project and may only be modified in writing signed by both parties. If it satisfactorily sets forth Owner's understanding of the arrangement between both parties, Engineer would appreciate Owner signing the enciosed copy of this letter iri Lhe space provided below and returning it to Engineer with the retainer noted herein. 9.2 This proposal will be open for acceptance until Auqust 30, 1998, unless changed by Engineer in writing. 11.0 ACCEPTANCE Accepted this day of �_ _ , 1998. By. Acting for the Owner: Signed: Very truly yours, iWowcx 0WNa PA consulting Engineer Fredrick D. Shaffer P.E. President Fla. Reg. No. 26694 Special Tnspector- No. 766 Fla. Building Inspector No. BN -320h w /AttachmenL (Print Name] 98A4i,.w&,c! Page 5 150 Tequesta Dr. • Suite 200 • Tequesta, Florida 33469 • Phone (581)575 -1210 • Fax (561)575 -7890 LUO'DONNELL, NACCARATO & MIGNOGNA, INC. RAYMOND B. CASTO PROJECT MANAGER Bobbie Herakovich 21 July 19988 City Manager City of Palm Beach Gardens Re: Ball Field Light Pole Removal Dear Bobbie: As we have known for a few weeks, the removal and disposal of the light poles and fixtures from the present ballfields was not part of Suffolk's contract. Since it is imperative that they be removed as rapidly as possible, Suffolk was issued a Proposal Request for this work. They have responded with a price of $24,264.00. In March of this year two proposals were received by the City for this work in the amounts of $26,377.00 and $26,280.00. (see attachment) It is the recommendation of O.N. & M. that a Change Order be issued to Suffolk in the amount of $24,264.00 for this work. Not only is this the lowest of the'bids, but will allow Suffolk to proceed with the least amount of interference with their schedule. Si", ymond B. Casto Project Manager O.N. & M. Engineering cc: Jack Hanson Kevin Ratigan Bill Mignogna File FIELD OFFICE: 10500 N. MILITARY TRAIL - PALM BEACH GARDENS, FL 33410 561 -77 6-1063 - FAX: 561- 775 -1014 - BEEPER: 561- 751 -0293 CHANGE ORDER Contractor's Job Number -99709 PROJECT: Palm Beach Gardens Municipal Complex City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, Florida 33410 TO CONTRACTOR: Suffolk Construction Company 3801 PGA Blvd.. Suite 1002 Palm Beach Gardens, Florida 33410 The Contract is changed as follows: OWNER lS] ARCHITECT I10 CONTRACTOR OTHER CHANGE ORDER NUMBER: 1 DATE: July 20,1998 ARCHITECT'S PROJECT NO: 562 - 96/2.21 CONTRACT DATE: June 15, 1998 CONTRACT FOR: RenovadonsNew Municipal Cmprx. Furnish all labor, equipment. dumping fees, and overhead and profit complete for the demolition of the existing light poles and fixtures at the ballfields all in accordance with Proposal Request No.I as issued by ADCs dated 7/1/98. Not valid until signed by the Owner, Architect and Contractor. Original Contract Sum was ............................................................. ............................... $ 13.132,520.00 Net change by previously authorized Change Orden (including STS CIO) ................. $ 0.00 The Contract Sum prior to this Change Order was ........» ............. ............................... S 13,132,520.00 The Contract Sum will be changed by this Change Order in the amount of ................. S 24,264.00 The new Contract Sum including this Change Order will be .................................. _.... $ 13,156,784.00 The contract time will be (:r :c-,.:.°3) (deereased) (UNCHANGED) by ....................... (0) days Date of Substantial Completion (is changed to). (remains the same) .... . ....... ... ... .._ ... ................ December 7, 1999 MOTE: This sommary does not redact changes to the Conaact Stem . Contract Time or Guaranteed Maximum Rice which have bem su&rized by Constnxtice Coup Dtmdve. Architects Design Group, Inc. Suffolk Construction Company City of Palm Beach Gardens ARCHITECT CONTRACTOR OWNER 333 N. Knowles Avenue 3801 PGA Blvd., Suite 1002 10500 N. Military Trail __ A"C" Address Addta Winter Park, FL 32789 Palm Beach Gardens, FL 33410 Palm Beach Gardeas. FL 33410 -4698 By. By y *efn Ratigad, AIA Vice President Date I - ZO - I A) Date AIA ttoel mat C701 • ChoW Order - 1967 MMON • AUS - 0 19417 eon ION • By Date FROM : _FE�IjNN f ru: PHONE N0. : C.R. UNN, Inc. Mar. 17 1998 07:11AM PC- ELECTRICAL CONSTRUCTION 1214 Pope Lane ♦ Lake Worth, FL 33460 / Telephone (561) -585 -2155 ♦ Fax (561) -585 -1233 To: Bob Gimacy City of Palm Beach Gardens 10170 Riverside Drive Palm Beach Gardens, FL 33410 Re: Palm Beach Gardens Ballfields PROPOSAL DATE: March 16, 1998 Wa sttbma the followingpropmAl to you an a cnnfidaaiai htsi% the information in this y,vyoaol is not to be aimed with any other pawn* without our agrae* written panzissioo, to perform dc&ical work as shown in tltc following anurnasud plums and spadficatiaas for project: The proposed price includes: Labor, material, & equipment to removed thirty six (36) - 70, concrete poles Remove fixtures and haul to designated site off PGA Blvd west of turnpike $269377.00 This prvpvsal is w Mwk caaf'xkaati;d. This ww�al will be aooepted by you in any ofthe following ntahO& a) T T MAn &40 r P&'% drawings, and /or valuemgmowmgides, foranyparpow- mdudmbttnafIm- kin!tosharingorshry,f, .g our pncoo<vahm=&=ring id— with any other pman , b) roqucatina us to prowed with any work for the prnjua, a) our begirmung to perform want an sde at the peojed ad- your requoL d) use of acy of our whw cn&acring work pr_vh— e).swta ban afwritten or oral agmancuL or i) written aocPtanx of ota proposal including kaw of idwtion to omcr unto oontram submitted, d• CONSTRUCTION INDUSTRY STANDARDS COUNCIL ELECTRICAL SIGN & LIGHTING SERKES, INC Electrical • Sign Contractor • F-00000737 PROPOSAL Date: 03/19/98 Page Z of 4 Submitted to: Ship To -Job Location: CITY OF PALM BEACH GARDENS BURNS ROAD PARK PARKS DEPT. 4404 BURNS ROAD ( SHE ATTACEWENT 'A') FALK BEACH GARDENS, FL 33410 SCOPE OF THE WORK ATTN: MR. BOB GLANCY PH #: 561- 775 -1105 FAX #: 561 - 775-1002 RE's: BURNS ROAD PARK - REMOVAL OF ELECTRICAL EQUIPMENT, LIGHT?NG FIXTURES AND POLES We hereby submit specifications and estimates for the following: 1) Remove all sports lighter fixtures from 70' and 50' concrete poles. 2) Remove all 70' concrete poles. 3) Remove all 50' concrete poles. 4) Transport (6) of the above 70' concrete poles to Lake Catherine Sports Complex and deliver to Field #1. 5) Transport remainder of 70' and 50' poles to the City Nursery off of PGA Blvd, West of the Florida Turnpike and unload and store as directed by the City. 6) Remove all Musco sports lighting fixtures, arms, and ballast boxes and store as directed by the City. -7) a. Price includes crane and operator at the Burns Road site, at Lake Catherine, and the storage site. b. Includes-disconnection of electrical service points at the "Snack Bar" the North East corner service and South East corner. 8) Not Included: Filling the excavations created by the removal of the concrete poles or any other structure removed by this contractor. 7354 Central Industrial Drive - Riviera Beach - Florida - 33404 1.561- 842 -6700 - Fax: 1 -561- 844 -6777 03119198 Page 2 of 4 CITY OF PALM BRACH QARDSNS - PARKS DEPT. (REMOVAL OF ELECTRICAL SQUIPMSNT/LIGXTING FIXTURES AND POLES AT BURNS ROAD PARK) 9) This contractor will take all precautions possible to avoid damage to existing facilities both above ground or below ground. 10) Further, this contractor or its subcontractors will not be held responsible for damage to sod, roads, sidewalks, fences or underground utilities if damaged or any other appurtenance at any location included in the work. 11) The City of Palm Beach Gardens is responsible for all repairs to City owned real property or City owned equipment both above ground and below ground. 12) Remove lighting fixtures and electrical equipment. 13) Remove concrete poles and transport to specified locations. 14) Total price of the work: $26,280.00 All material and labor to be supplied by Electrical, Signs and Lighting Services, Inc. we propose hereby to furnish material and labor complete in accordance with above specifications, for the sum of: TWENTY SIX THOUSAND TWO HUNDRED EIGHTY DOLLARS AND 00/100. $26,280.00 Payment to be made as follows: 50% DEPOSZT, BALANCE TRROUGN PROGRESSIVE PAYMNTS, PAYMNT IN FULL UPON COMPLETION. All unpaid balances in excess of terms will accrue interest charges at a rate of 1.5* monthly or 18t annually. in the event it becomes necessary for Electrical, Signs and Lighting Services, Inc. to incur collection costs or institute suit to collect any amount due under this agreement or any portion thereof, the customer promises to pay such additional collection costs, charges and expenses including reasonable attorney fees incurred by Electrical, Signs and Lighting Services, Inc. Customer waives the privilege of being sued in county of residence or business location and agrees that suit may be brought in Palm Beach County, Florida. In the event that this proposal proposes the use of existing components it is understood that Electrical, Signs and Lighting Services, Tnc. is not responsible for any existing building code violations. Any and all existing violations uncovered during the process of work will be brought to the Owners attention and corrected with payment being in the form of a change order to the original contract price. 03119198 Page 3 of 4 CITY OF PALM BEACH GARDENS - PARKS DEPT. (REMOVAL OF ELECTRICAL EQUIPM UnlLIGHTING FIXTURES AND POLES AT BURNS ROAD PARR) All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders. All agreements contingent upon strikes, accidents or delays beyond our control. Electrical, Signs and Lighting Services, Inc. to carry all necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Exceptions to guarantee: Acts of God, Vehicular Damage Vandalism. Proposed By: Gt e (;eorge C. T(renne, V.P./GM Note: This proposal may be withdrawn by us if not accepted within 15 days. ACCEPTANCE OF PROPOSAL -The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. A11 material shall remain the property of Electrical, Signs and Lighting Services, Inc. until paid in full including disputes and /or attorney fees if applicable. Thank you for your valuable business consideration. We Zook forward to working with you. Date of Acceptance: Signature of Owner or Authorized Agent: Name of signor in printed form: 03/19/98 CITY OF PALM BEACH QARDENB - PARKS DEPT. (REMOVAL OF SLZCTRICAL EQUXPMENT /LIOXTZXG BURNS ROAD PARK) RE: DISMANTLING OF BURNS ROAD PARK ATTACHMENT 'A' Page 4of4 FIXTURES AND POLES AT (SCOPE OF THE WORK) Furnish the following equipment for the purpose of removing all concrete lighting standards and all lighting fixtures at Burns Road Park as proposed: (1) Auger truck with operator (2) 40' tractor - flatbed trucks to haul 50' concrete poles to Palm Beach Gardens storage facility (2) 40' to 90' stretch pole carrier trucks to haul 70' concrete poles to Palm Beach Gardens storage facility and (6) 70' concrete poles to Lake Catherine Baseball Field #1. (2) 50 ton Hydro Crane to load and unload concrete poles at the appropriate locations (Storage and Lake Catherine) (2) 80 ton Hydro crane to pull the concrete poles from their present location to a lying position in preparation for loading (1) 14 ton crane to dismantle lighting fixtures and arms and lower to ground for City personnel to secure and transport. Includes dunnage at Lake Catherine for pole support. Includes 4" x 4" x 10' blocking for pole storage at Nursery. Includes electricians to disconnect power at Snack Bar and North East and South East service points. Includes support personnel to complete the work. Total time for completion: Five working days, start to finish. Architects Design Group, Inc. AA COO 1197 Architects and Planners P. O. Box 1210 333 North Knowles Avenue Winter Park, Florida 32790 Phone (407) 647 -1706 Fax (407) 645 -5525 LETTER OF TRANSMITTAL TO: O'Donnell, Naccarato, & Mignogna 1665 Palm Beach Lakes Blvd., Suite 800 West Palm Beach, Florida 33401 Field Office (City of Palm Beach Gardens) Date: July 20, 1998 Job 562/2.21 No.: Attention: Mr. Ray Casto Re: Palm Beach Gardens Municipal Complex WE ARE SENDING YOU: ■ Attached ■ via Overniehi Delivery ❑ Shop Drawings ❑ Prints ❑ Reproducibles ❑ Plans ■ Change Order ❑ Proposal Request ❑ Request for Information the following Items: ❑ Specifications COPIES DATE Description 6 7/2098 Change Order No.l THESE ARE TRANSMITTED as checked below: ■ For Review ❑ Reviewed as Noted ■ For Further Processing ❑ As Requested ❑ For Review and Comment ❑ Submit Missing Information ❑ Not Approved ❑ Resubmittal Required ❑ For Your Use ❑ Returned for Corrections ❑ Please advise as soon as possible with all necessary backup information Remarks: Please forward to the Contractor for Signature and Owner for Execution. Please return an executed copy to ADG's Office. COPY TO: Doug Huffman, Kevin Ratipan; Sergio Baca ADG File SIGNED: otm&O ,c,_ --� Tamara D. Gerding Construction Administrator CHANGE ORDER Contractor's Job Number -99709 PROJECT: Palm Beach Gardens Municipal Complex City of Palm Beach Gardens 10500 N. Military Trail Palm Beach Gardens, Florida 33410 TO CONTRACTOR: Suffolk Construction Company 3801 PGA Blvd., Suite 1002 Palm Beach Gardens, Florida 33410 The Contract is changed as follows: OWNER 191 ARCHITECT CONTRACTOR OTHER CHANGE ORDER NUMBER: I 1112111114 July 20, 1998 ARCHITECT'S PROJECT NO: 562 - 96/2.21 CONTRACT DATE: June 15, 1998 CONTRACT FOR: Renovations/New Municipal CmpIx. Furnish all labor, equipment, dumping fees, and overhead and profit complete for the demolition of the existing light poles and fixtures at the ballfields all in accordance with Proposal Request'No.I as issued by ADG dated 7/1/98. Not valid until signed by the Owner, Architect and Contractor. Original Contract Sum was ............................................................. ............................... $ 13,132,520.00 Net change by previously authorized Change Orders (including STS C /O) ................. $ 0.00 The Contract Sum prior to this Change Order was ........................ ............................... $ 13,132,520.00 The Contract Sum will be changed by this Change Order in the amount of ................. $ 24,264.00 The new Contract Sum including this Change Order will be ......... ............................... $ 13,156,784.00 The contract time will be (deemesed) (UNCHANGED) by ....................... (0) days Date of Substantial Completion (is changed to), (remains the same) ................... ....................... December 7, 1999 NOTE: This summary does not reflect changes in the Contract Sam, Contract Time or Guaranteed Maximum Price which have bem authorized by Construction C"h—Se Directive. Architects Design Group, Inc. ARCHITECT 333 N. Knowles Avenue Winter Park, FL 32789 By d .drr' " — 6�/ *An Ratig , Al A Vice President 7F Suffolk Construction Company CONTRACTOR 3801 PGA Blvd., Suite 1002 Address Palm Beach Gardens, FL 33410 By City of Palm Beach Gardens OWNER 10500 N. Military Trail Address Palm Beach Gardens, FL 33410 -4698 By Date e7 - Z O Date Date ADA Document G701 0 Change Order * 1987 EDMON * AIAO * 0 1987 EDITION r_ a- t tot SUFFOLK CONSTRUCTION COMPANY 3801 PGA BLVD., SUITE 1002 PALM BEACH GARDENS, FL 33410 561- 625 -4111 Proposed Change Order #00001 ADG PR #1 LIGHT POLE DEMO Project: PALM BEACH GARDENS MUNICIPAL COMPLEX Job. 9858 CITY OF PALM BEACH GARDENS 10500 NORTH MILITARY TRAIL July 17, 1998 PALM BEACH GARDENS, FL 33410 In Reference To / / Started: From Vendor SCC100 Completed: WE PROPOSE TO FURNISH ALL LABOR, EQUIPMENT, DUMPING FEES,AND OVERHEAD AND PROFIT COMPLETE FOR THE DEMOLITION OF THE EXISTING LIGHT POLES AND FIXTURES AT THE BALLFIELDS ALL IN ACCORDANCE WITH PROPOSAL REQUEST 41 AS ISSUED BY ADG DATED 7/1/98, RECEIVED 7/14/98. BREAKDOWN AS FOLLOWS: RIO-BAK PROPOSAL DATED 7 /16/98 ...............$22,250.00 SCCI SUP.ERINTENDENT.....10 HOURS @ $47.91 /HR.$ 479.10 SUBTOTAL ................ .....................$22,729.00 SCCI BOND @ 1$ . ..............................$ 227.29 SCCI BUILDERS RISK INS @ 0.5* ...............$ 113.65 SCCI 10% OVERHEAD & PROFIT ...................$ 82.00 SCCI 5V OVERHEAD & PROFIT ....................$ 1,112.50 TOTAL ADD THIS MODIFICATION $24,264.44 ROUNDED $24,264.00 THIS MODIFICATION MAY REQUIRE AN ADJUSTMENT TO THE CONTRACTUAL COMPLETION DATE AND IS BEING EVALUATED AT THIS TIME. Cost: $ 24,264.00 Acknowledgedby: CITY OF PALM BEACH GARDENS Signed: By: Date: l' 11L- 2�C-98 MON 2:26 Phi 4C77711014 � RIO -BAK CORPORATION 13%0 WellbWou Trace sane 012.=3 Wellington, F133414 (S51) T91 -9 �l r:.:c k3ii j 79i -yi .i4 DATE: July 17, 1998 ��tpcoo:rDOC) TO: Suffolk Construction Co. ATTN: John Leah FROM: Kevin Alexander RE: PROPOSAL #1 REVISED Rio -Bak Corporation proposes to: 1. Deter b light fixtuues and remove poles from bail fields idein;fied on sheet 3k- 1. 2. Salvage and stage fixtures and poles from ball fields 46 & 47 for owner. 3. Dispose of remaining materials. For the hunp stmt of S22,M.00 UNIT PRICE BREAKDOWN I. POLE DISPOSAL 39.000.00 2. POLE REMOVAL $7,250.00 3. LIGHT DETAC 04EN T AND DISPOSAL 36,000.00 Please can with wy questions. SENT: I UqXS INCUMING COVFR34FFT IF YOU DID NOT RECEIVE THE NUMBER OF PAGES LISTED ABOVE, PLEASE NOTIFY THIS OFFICE AT ONCE. UL -H-98 MON 2:'17 Phi 1C7 7751011 � nrr-ni tIJ7C 14: ji abi r7i PLANN -N -JUNG HERE'S THE FACTS To: 0,J G f* J 1-"FLA4 AA/ — /t *% Fax S: Subject: Dab: Z.d aut- SS Pages: 3 COMMENTS: --� r o Je t-<c v I e j Cow W4e cl' I F *s a 1p-%_ � `-``''''`8-P chat . PP GE el i r L a01. -� - -; From the desk of... Raymond B. Casto Project Manager O'DONNELL, NACCARATO & MIGNOGNA, INC. Field Office: 10500 N. Military Trail Palm Beach Gardena, Florida 33410 561.776.1063 Fax 561775.1014 Beeper. 561.751.0293 :iii. -?C -98 MON :/6 Phi POPOSAL QUEST 1. DOCU MENT G709 PROJECT: (name, address) OWNER: TO: (Contractor) r OWNER CM ARCHITECT CONTRACTOR - FIELD OTHER Palm Beach Gardens Municipal Complex PROPOSAL REQUEST NO: Palm Beach Gardens, Florida 33410 -4698 City of Palm Beach Gardens 10500 Military Trail DATE: Palm Beach Gardens, Fl 33410 -4698 I ARCHITECT'S PROJECT NO Suffolk Construction Company, Inc. 3801 PGA Blvd., Suite 1002 L Palm Beach Gardens, FL 33410 � 1 (Revised) July 1, 1998 562- 962.22 CONTRACT FOR: Renovations\New Municipal Complex CONTRACT DATED: June 18, 1998 Please submit an itemized quotation for changes in the Contract Sum and /or Time incidental to proposed modifications to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WrM THE WORK DESCRIBED HEREIN. (') Description: n w n,e wc,q 1. The General Contractor shall demount all light fixture poles at the BaUfields identified on attached sheet SK -1. 2. The Contractor shall coordinate with the Owner to salvage light fixtures on the poles demounted from Ballfield No. 6. 3. The Contractor shall coordinate with the Owner to salvage the light fixture poles only from Ballfield No. 7. 4. The Contractor shall dispose of the remaining materials. Attachments: (w amw +ed d=nmft gw -_ ► Sketch SK -1 Dated 7 -1 -98 ARCHITECT. Architects Design Group, Innc_.��, Director of Special Projects AIA DOCUMENT 6709 • PROPOSAL REQUEST • APRIL 1970 EDITION • AIA® • 1970 m • THE ONE PAGE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE., N.W., WASHINGTON, D.C. 20006 CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date:_ July 21, 1998 Subject/Agenda Item Repairs to Alamanda Bridge. RecommendationlMotion: Hire Murray Logan Construction, Inc. to piggyback off Northern Palm Beach County Improvement District Contract Reviewed by: Originating Dept: Costs: $69. 312 . Council Action: Total City Attorney Public Works A [ ] PProved Finance $ 462 - .0 0 0. [] Approved w Curren FY ACM [ ] Denied Human Res. Advertised: Funding Source: [ ] Continued to: Other Date: [ ] Operating Attachments: Submitted by: K):� Bob Patty Department Director Approved by: City Manager BACKGROUND: Paper. Pf'N*"ot Required Affected parties [ ] Notified [t4<ot required See attached-memo [✓f Other &45 `f$ Y Plans Budget Acct #:: 16- 3000 - 539.631 [ ] None .f CITY OF PALM BEACH GARDENS 10500 N. MILITARY TRAIL • PALM BEACH GARDENS. FLORIDA 33410 -4698 MEMORANDUM TO: Greg Dunham, Assistant City Manager FROM: Bob Patty, Director of Public Works <i��- DATE: July 21, 1998 RE: Alamanda Bridge Improvements The Department of Transportation (DOT) conducts bridge inspections every two years for all counties and cities in the State of Florida and special review meetings are held as a result of these inspections. I have personally attended these bridge report meetings in Fort Lauderdale for the past 3 bridge cycles as the City's representative. The results of the inspections are placed into a bridge report that is distributed to the appropriate municipal representatives. The City's Engineering Department and the Public Works Department review these reports for various safety issues The City of Palm Beach Gardens owns 7 bridges that are governed by DOT regulations. Of these 7 bridges, the Alamanda Bridge is the only one that does not meet bridge abutment or parapet guidelines. When the bridge was built there were no provisions made for pedestrian protection or parapet walls to keep vehicles from driving into the canal. To date, the only protection provided to pedestrians and vehicles is a chain link fence on both sides of the walkway. This leads to an unsafe condition for children walking to school. After reviewing the DOT recommendations in 1996, the funds for the Alamanda bridge repairs were placed in the 1997 budget. During that budget year, Public Works crews were scheduled to do other needed repairs to the drainage system and were not able to accomplish this work. The money was then budgeted for the 1998 budget year. During this time frame, additional items were added to the list of repairs that needed to be done to the bridge. With the slight cost of inflation and additional repairs to the bridge surface, the cost has escalated to $69,312.00. The original $40,000.00 only included bridge abutments and barrier walls. I am attaching for your review a copy of bridge plans prepared by the City engineer that reflects the needed repairs. Below is an itemized list of repairs needed to the bridge at this time: 1. Structural repair of the bridge abutments. 2. Flowable fill for embankment stabilization. 3. Milling of asphalt on bridge slabs to repair slab�joints. 4. Construction of DOT specification guard rails with proper attachments to bridge abutments. 5. Demolition and re- construction of sidewalks. 6. Replacement of the chain link fence with concrete parapet and traffic barriers topped with single and double aluminum railings. 7. Additional architectural features were added to the design at the request of the Sienna Oaks H.O.A. The amount of $200,000.00 was budgeted in the 1998 gas tax fund for drainage and :;wales. To date only about one half of these funds have been expended. This is the same account the Alamanda bridge repairs of $40,000.00 was budgeted in. We are prP:,ently in the final quarter of the 1998 budget year and at this time I do not feel that the Public Works Department will be spending the entire budgeted amount from the drainage and swales account. I am therefore recommending that the additional funding needed to repair the Alamanda bridge be taken out of this account. This entire project, if approved, should be completed while school is out to avoid traffic and pedestrian problems during school hours. This is the reason the Public Works Department is recommending to piggyback off of the Northern Palm Beach County Improvement District (NPBCID)contract for this type of work. At this time the Public Works Department is asking council to consider a motion to approve hiring Murray Logan Construction, Inc. who has the current contract with NPBCID to perform the repair work on the Alamanda bridge. Murray Logan's contract with NPBCID was obtained through the formal public bidding process. Should you have any questions or comments regarding this, please feel free to contact me. I will make myself available for the July 22, 1998 council meeting to answer any questions council may have. cc: Bobbie Herakovich, City Manager file K -.- ��- 42C F077/05 JUL 21 '98 12:06 EXHIBIT i to Agreement Between Owner and Contractor 96.2095 Alamanda Bridge Improvements DOCUMENT 00300 BID FORM To: City of_Qalm Beach Gardens, 10500 N. Military Trail Palm Beach Gardens, FL 33408 Project: City of Palm Beach"Gardens, -- t Alarnanda Bridge _Improvements Date: _ 7— Z -0 Submitted by. (full name) tv2/Z.# y 406gw - - -- 3 / 6S� jar. , w/es-' �� �� ,g �5Y/1 (full address) , full telephone number including area code (SX/ ) t? �*-6'-? ( Y� 7. BID Having examined the Place of the Work and all matters referred to in the Instructions to Bidders and the Contract Documents prepared by Lindahl, Snr wning, Ferrari & Hellstrom, Inc., Engineer for the above mentioned project, we, the undersigned Bidder, hereby oiler to enter into a Contract to perform the Work for the Lump Sum Price: !W SITE, WORK Abutment Repair, Bridge Pavement Repair and Resurfacing, Earthwork, Grading, Finish Grading, Concrete Sidewa% All Guardrails, Handrails and Bicycle Rails. Lump Sum Price eo flcwZ)tC-V q Oil0 7.a✓Ez44' dollars, 1n lawful money of the United States of America. May 1998 1VU1VM0CUW0GMeMO A1aManda Bid DocumentslContract Documents104300MM 00300 -1 _ - -- 71 JUL 21 '98 12:07 EXHIBIT 1 to Agreement Between Owner and Contractor -9 &209" Alamanda Bridge Improvensent:t We have included herewith, the required Bid security as required by the Instruction to Bidders. A I applicable federal taxes are included and State of Florida taxes are included) in the Bid Price. 2. ACCEPTANCE This offer shall be open to acceptance and is irrevocable for ninety (90) days; from the Bid closing date. If this Bid is accepted by the Owner within the time period stated above, we will: Execute the Agreement within seven days of receipt of Notice of Award. Furnish the required bonds within seven days of receipt of Notice of Award in the, form described in Supplementary Conditions. Commence work within seven days after written Notice to Proceed. If this Bid is accepted within the time stated, and we fail to commence the Wort;: or we fail to provide the required Bond(s), the Bid security shall be forfeited as damages to the Owner by reason of our failure, limited in amount to the lesser oil the face value of the security deposit or the difference between this Bid and the Bid upon which the Contract is signed. In the event our Bid is not accepted within the time stated above, the required security deposit shall be retumed to the undersigned, in accordance with the provisions of the instructions to Bidder, unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time. May 1998 11JU11pmject:APBGMEMO1A1amanda Bid 0ocumentslContract DoeurnervW00300.WP0 00300.2 i i 3. 4. JUL 21 '9e 12:07 EXHIBIT 1 to Agroernent Between Owner and Contractor 96 -2096 AWmanda Bridge Imprw4smenta CONTRACT TIME BIDDER agrees that all of the construction will be substantially complete within calendar days after the date when the Contract Time commences to rur and completed and ready for final payment within calendar days after the date when the Contract Time commences to run. ADDENDA The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs thereto are included in the Bid Price. j Addendum # Ajjx Dated 1 _: Addendum #—.-7 Dated Addendum # Dated BID FORM SIGNATURE(S) The Corporate Seal of VR49 1�y Z- 06111/V c o,tr S, I' • ti (Bidder: pleasc(print the full name of your Proprietorship, Partnership, or Corporation) was hereunto affixed in the presence of: (Authorized signing officer (Seal) (Authorized signing officer Title) May 199$ Jti ,jU11pr+oject*"GMEN101AIsmanda Bid Dacume"W\Ccnvact DWumen=\00300.WP0 OW00-3 rRw o�i�!i 9% MW 0 Z 0 z kkkkkkllllll 01 C) 0 ;00 CD z iii 0 tz r > tzi M z z 3 . 0 M> C/I J A- INA fill &IN P I I q 0 01 Hip 914 RIX X. M.01tsees 600060 'r p fly MID I 'goo xc; LI in FHim- I - r N a A ¢� to �. R� •� oaig rR MW e Z e C RrY r 7 5 a z A ReN =? i IA ' °3 j c n l gig SON 0 qo �ro x n g� 0 m 0 m'sy w a� tz M m �Z Nx M >. C d M t.1 z r AAN mpp �g a`'s Horn °"�mma9��m0b ► ®I�}0m0 ® ® ® ® ®o °4F %e 4$aO•II(O• ®OOags ®*Dm ®j ©0 "'Oo ®ee �2ee8�f 50, � 4��€ �geggeeegegA go m g$gg ; >ma 3 - 14 HI�tlo �°L��bb��g °���`��o "��� F 9R�`iAZ��$� Fm< g A9A �g �orosoL�.go�a�s� A xm gig o � s mom <Pi^'�<���� ® ® ® ® ®'cxa : ®s ®>~ EMI€ H�• i��sE ,�O ®�ilm�lt ®mo { ® ®oaoo�mO -I-•o PF I I Y I Y 1 Y "mY I >€ Y g o a £ iF' � m�wam z9 � bb g4 >Y3t "�� F k g r g m N E =Z �^ 6 3 oil qRq F Q g z N Q ag a� �b bq Hat F mA AR4 y6 p4Q U 8� KI C; 6 (""ASO tl1481S .'l�tll�tlOr _ sYa-c 3Nnl ry0i1Vl� k° S I ° n 03 x o� m °m i VO F ,LStl3 SA121Q tlaNtl� � �gS r 4 oil qRq F Q g z N Q ag a� �b bq Hat F mA AR4 y6 p4Q U 8� KI C; 6 (""ASO tl1481S .'l�tll�tlOr _ sYa-c 3Nnl ry0i1Vl� k° S I ° n 03 x o� m °m i 6 k � rRu C 2. � m cs =(te — W o0 a N �I �a Z� D .� O m O Cr roz ;� r otz En�A tij �o �x zz �� A Cd 000000JI >00000 i cc'9 6Y �E d 'fL (rl--- �l1 -4 -- i� OOOOOJ O� 000coo- i0000000i 0000cor 10000000 000000 C" �ooa� i fo-0000 000000 - - -- -- - -- -- 000000 oc 0000000 -- -- - -- --- \OOo0o0occ 000000 000;'00000 000"0 ° 0 000000 00000 „�� l IEy o0 000000 q 0000000 I1 0 0 0=� 1:. 0000000 I U IFi O000 0000000' �j: o 0 1 a ry 11 1 all q � � �a � r� o Z 9 11 1 all q � � A ffff � o Z 9 4 d , b � � E Mx z 81 - SL X�$�" Rg gyp' a b Jill ,I.. SE . alas E t RESOLUTION 79, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR AN AMENDMENT TO RESOLUTION 8, 1997, WHICH WAS SUBSEQUENTLY AMENDED BY RESOLUTION 87, 1997, AND RESOLUTION 3, 1998, TO EXTEND THE DATE OF THE DISSOLUTION OF THE NEIGHBORHOOD INITIATIVE TASK FORCE; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council created the Neighborhood Initiative Task Force by adopting Resolution 8, 1997, on February 6, 1997; W-HEREAS, on August 7, 1997, the City Council adopted Resolution 87, 1997, which deferred the dissolution of the Neighborhood Initiative Task Force until March 6, 1998; V!HEREAS, the City Council subsequently adopted Resolution 3, 1998, furtherdeferring the date of dissolution of the Neighborhood Initiative Task Force until August 5, 1998. WHEREAS, Plats 1, 3, 5, 7, Town Hall Estates and PGA National Golf Club Estates - North have had neighborhood meetings; and WHEREAS PGA National Golf Club Estates - South has not had the opportunity to meet. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1. The date dissolution of the Neighborhood Initiative Task Force, as established by Resolution 8, 1997, and subsequently amended by Resolution 87, 1997, and Resolution 3, 1998, is hereby deferred until September 1, 1998, for the purpose of finalizing neighborhood input. INTRODUCED, PASSED AND ADOPTED THIS DATE OF JULY, 1998. JOSEPH R. RUSSO, MAYOR Resolution 79, 1998 Page 2 of 2 ATTEST: LINDA V. KOSIER, CMC VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO APPROVED AS TO LEGAL FORM AND SUFFICIENCY CITY ATTORNEY AYE NAY ABSENT RESOLUTION 80, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR RATIFICATION OF AN SIDE AGREEMENT BETWEEN THE CITY AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL2928; AND, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council Ratified an Employment Agreement Between the City and the Professional Fire Fighters/Paramedics of Palm Beach County, Local 2928, IAFF, Inc. via Resolution 45, 1998, on May 21, 1998, as approved by Resolution 6, 1997; and WHEREAS, the Union recently ratified two Side Agreements to the Collective Bargaining Agreement, specifically Article 10 "Working Out of Classification" and Article 21 "Overtime ". SECTION 1. The City Council of the City of Palm Beach Gardens hereby ratifies, confirms and approves the Side Agreement to the Employment Agreement between the City and the Professional Fire Fighters /paramedics of Palm Beach County, Local 2928, IAFF, Inc.as approved on May 21, 1998, by Resolution 45, 1998. SECTION 2. The Fire Chief is authorized and directed to execute said Side Agreement on behalf of the City. SECTION 3. This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS. DAY OF JULY, 1998 JOSEPH R. RUSSO, MAYOR Resolution 80, 1998 Page 2 of 2 ATTEST: LINDA V. KOSIER, CMC VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO APPROVED AS TO LEGAL FORM AND SUFFICIENCY CITY ATTORNEY AYE NAY ABSENT CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: July 10, 1998 Ratification of Side Agreement for Article 10 & 21 of Collective Bargaining Subject/Agenda Item Agreement between City and Iaff Local 2928 Recommendation /Motion: Ratification By City Council Reviewed by: Originating Dept: Costs: $ N/A Council Action: City Attomey FIRE Tota l [ I Approved Finance $ ( ] Approved w - -i -- Current FY ACM ( ] Denied Advertised: Funding Source: [ ] Continued to: Human Res. Date: [ ] Operating Attachments: Other Paper. [ B] Not Required [ ] Other i IMO Berg DSub�artmeor e Affected parties [ ] Notified Budget Acct.;:: [ j None Approved by: % City Manage ] Not required BACKGROUND: See attached memo OFFICE OF THE FIRE. CHIEF INTER OFFICE MEMO DATE: July 10, 1998 TO: Bobbie Herakovich, City Manager FROM: Peter T. Bergel, I'ire Chief RE: Ratification of Side Agreement Recently the Union ratified two Side :=agreements to the Collective Bargaining Agreement Article 10, Working Out of Classification and Article 21, Overtime. :article 10 was amended to compensate employees working out of classification on an hour for hour basis. We have come to realize that it is more cost effective to pay hour for hour than it is to track the paperaiork involved to verify employees who are working out of class. Article 21 was amended to clarify existing language and allow for step -ups to be urili7ed on a more frequent basis. This will greatly reduce the amount of overtime that is being distributed in accordance with the current overtime article. In exchange for ratification of these side agreements the Union has agreed to withdraw the grievance - arbitration matter which is scheduled to be heard on august 25`' which involves the improper disbursement of overtime. I have presented the side agreements to Bob Norton and received his approval for ratification. Should you have any questions concerning this matter, please feel free to contact me. cc: file Side :agreement Article 10 Working Out of Classification It is agreed between the parties that a Firefighters, Rescue Driver, Driver/Engineer, Fire Medic, Fire Lieutenant, Fire Captain or EMS Captain assigned to work in a higher classification shall receive assignment pay of five (5 %) percent of his/her base rate of pay for all hours worked in that assignment. Tl c City shall not alter assignments to avoid out of class pay. ON BEHALF OF THE CITY Peter Bergel, Fire Chief ON BEHALF OF TNF: UNION Michael J. Mayo, President. Date Date Side Agreement Article 21 Overtime Minimum Manning By Position I Shift Commander or a stepped up Captain when Commander is on Kelly. 2 Station officers. (I Captain & I Lieutenant), (2 Lieatenants) or (Z Captains) 2 Corporals 3 Fiiremedics 3 Qnaiified rescue drivers 2 Certified Firefighters The minimum amount of people on shift would be 13 using this standard. A corporal may step up into a station officer's position if there are 2 other station officers on duty: A firefighter should also be stepped up to replace the corporal. When overtime is needed, it should be filled by the position that created the overtime. For example, if a firefighter calls in sick and a medic is on vacation then a firefighter should be called in for overrime. Overtime will be offered on a rank for rank basis first and if the position is not filled using that method then it will be offered to other empioyees on the list which meet the minimum qualifications for that position An ofticw shall not drive a vehicie as a replacement for a driver unless all other means to fill the position have been exhausted: Le. corporals & step -ups. When the Captain is scheduled to step-up on the Commander's Kelly day and an overRTne officer's position is needed then overtime will be offered to all officers based on their order on the overrime list. ON BEHALF OF THE CITY Peter Bergel, Fire Chief ON BEHALF OF THE UNION Michael J. Mayo, President Date Date O i • 1)' . 9.9 T. tE 1).-19 F,X LAW OFF(CES ' r � E I V ED MI ERZWA. & ASSOCIATES, P.A. JUL _ 6 10 r?. 0(1z P.:.*% rM1W I. MIEKrWA, IR. )9OC WC.00LAIZ13OLLGVARC SUITE 212 MAkL:ARET M. HRL7C` _s1c! W=W, LICRIOA33+i330AS RUOIN E. HAIOERMC"A McPMONC (,f61) "6.12CO GARY E. LIPPMAN• 11AGSIM4i: (5611966.1217 2:C4ARO 1. WNK1S cr Caunsel: -9t„ ,WPM H. KAPLAN _�._ QW0.LIPC Cori S R!N7, PA July 2, 1998 •.Hp Aa-i"W to No— York fir Robert L. Norton, Esquire Allen, Norton & Blue, P.A. 121 Majorca, Suite 300 Coral Gables, FL 33134 Re: FMCS Case No.: 98313 -06842 -8 Professional Firefighters/Paramedics of Palm Beach County, Local 2928 Overtime - Improper Disbursement File No.,;, 122929.3981.___ Dear Mr. Norton: As you know, this firm represents the Professional Firefighters /Paramedics of Palm Beach County, Local 2928, International Association of Fire Fighters. I am writing to you regarding the grievance - arbitration matter which is scheduled to be heard on August 25 which involves the improper disbursement of overtime. I have been advised by a representative of Local 2928 that the parties have settled this matter. The settlement has two components. First, Local 2928 will withdraw its grievance in this matter. Second, the parties have agreed to amend Article 10 - Worldng Out of Classification, such that employees working out of classification will no longer have to work three consecutive shifts in order to receive the assignment pay of 5 o for all hours worked in the assignment. I am writing to you because, as you know, the latter agreement involves an amendment to the contract which must be ratified by the parties. I have been advised that Local 2928 has submitted the amendment to the contract to bargaining unit members and it has been ratified. I am requesting that you encourage your client to submit it to ratification as soon as possible so that eve can conclude Lhis matter and hopefully avoid any carcelladai"i fees. Could you please give this matter your immediate attention. If you have any questions or think we need to discuss this, please call. k,fTKX g C Michael J. Mayo, President, Local 2928 John Thompson, Executive Vice President, Marl` W. Joyce, DVP, Local 2928 Local 2928 MEMORANDUM TO Bobbie Herakovich, City Manager] FROM Kent R. Olson, Finance Director K SUBJECT Results of Bond Sale DATE July 21, 1998 The City's 1998 series bonds were sold competitively today at 11:00 a.m. A relatively large rally in the municipal bond market yesterday set the stage for the bidding this morning. The five bidders and their proposed interest rates are shown in the table below. Underwriter Interest Rate SunTrust 4.5206% William R. Hough 4.5969% NationsBank 4.6419% A.G. Edwards 4.7368% PaineWebber 4.7452% The winning bidder was SunTrust at a very low interest rate of 4.52 %. Our previous two issues carried interest rates of 4.95% and 4.93 %, respectively. Our financial advisor, Craig Dunlap, will fax me information comparing our bond sale with other entities which were issuing bonds today. Hillsborough County also sold bonds today at 11:00 a.m. Our bonds carry a .15% lower interest rate for comparable maturities than those bonds. Craig and I anticipate the City's Aa2 rated bonds had lower interest rates than bonds rated Aaa (without bond insurance). I hope to have this information available tomorrow. JUL 21 19a 01:59Ph1 The Law Offices of MOYLE FLAMGAN KATZ K01 -INS RAYMOND XrSHEEHAN P.A. Kent Olson Greg Dunham P.2 /11 POST OFFICE Box 3888 (ZIP 33402 -3888) 625 NORTH FLAGLER DRIVE, 9TH FLOOR PETER L. BRETON JOHN R. EuzANaE,Ja. JOHN F. FLANIGAN WEST PALM BEACH, FLORIDA 33401 -4025 MVRA GENDiL MAaTm V. KATE RONALD K. KOLINS TELEPHONE (561) 659 -7500 PAULA. KRASaiR FACsLmELE (561) 659 -1789 JON C. MOYLi JDN C. MO C. JR. Mw ax E. RAYM ONa OTHER oRSicn : MICHAEL J. SARATELLO, IV TALLAHASSEE THOMAS A. SHEEHAN, III 'PALM BEACH GARDENS MARTA M. SUARit- MURIAS WILTON L. WHITE BRIAN L. WOLINETZ WRITER'S DIRECT LINE: (561) 822 -0380 of COUNSEL: WILLIAM J. PAYNE July 21, 1998 Re: City of Palm Beach Gardens, Florida . General Obligation Bonds, Series 1998 Dear Greg and Kent: Via Facsimile Because the bonds were awarded to SunTrust Bank as a bank loan as opposed to a public bond issue, it is necessary to make certain amendments to Resolution 52, 1998 in order to eliminate certain obligations of the City which are not necessary in a bank financing. Attached is a form of resolution that should be adopted by the City Council tomorrow evening. This is similar to the resolution adopted for the first series of bonds which were bought by First Union in 1996. I will plan on attending the meeting and will bring an adoption copy of the resolution with me. Please call if you have any questions or comments. Very truly yours, Mark E. Raymond / MER/ams 0 �1d299�SV 21-9e olmm.vVd JUL 21 '98 02 :00PV1 RESOLUTION 81 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA MAKING CERTAIN AMENDMENTS AND MODIFICATIONS TO RESOLUTION 166, 1996 AND RESOLUTION 52, 1998 OF THE CITY COUNCIL RELATING TO THE CITY'S GENERAL OBLIGATION BONDS, SERIES 1998; AND PROVIDING AN EFFECTIVE DA'17E. P. 3/11 WHEREAS, pursuant to Resolution 166, 1996 and Resolution 52, 1998 (collectively, the "Bond Resolution ") the City Council of the City of Palm Beach Gardens, Florida (the "Issuer ") authorized the issuance of the City's $4,400,000 aggregate principal amount General Obligation Bonds, Series 1998 (the "Series 1998 Bonds ") and authorized the sale thereof by competitive bid; and WNFREAS, bids were received on July 21, 1998 and the bid proposal offering the lowest interest rate to the City was submitted by SunTrust Bank, South Florida, N.A. (the "Bank ") and the sale of the Series 1996 Bonds was therefore awarded to the Bank; and WHEREAS, because the Series 1996 Bonds are being sold to a financial institution and not for reoffering, certain amendments that are in the interest of the City may be made to Resolution 166, 1996 and Resolution 52, 1998. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA: Section 1. Authority for this Resolution. This Resolution is adopted pursuant to the provisions of the Act (as defined in the Bond Resolution) and the Bond Resolution. Section 2. Definitions. All terms defined in the Bond Resolution shall have the same meanings herein. Section 3. Terms of the Series 1998 Bonds. Notwithstanding anything to the contrary contained in the Bond Resolution, the terms of the Series 1998 Bonds shall be as set forth in the Series 1998 Bonds, the form of which is attached hereto as Exhibit A. To the extent of any conflict between the terms of the Series 1998 Bonds and the provisions of the Bond Resolution, the Bond Resolution is superseded and amended. Section 4. Continnina Disclosure Compliance: Book -Entry System, Resolution 52, 1998 G: \1d 5 %Amading Rem.wpd JUL 21 '98 02 : OOPM P.4/11 is hereby amended by deleting therefrom Section 9, Entitled "Continuing Disclosure Compliance," Section 11, entitled "Book -Entry System" and Exhibit D, consisting of the "Letter of Representations" and by renumbering Section 10 thereof as Section 9 and Sections 12 through 16, respectively, thereof as Sections 10 through 14, respectively. Section S. Resolution to Constitute a Contract. In consideration of the purchase and acceptance of the Series 1998 Bonds authorized to be issued hereunder by those who shall be the Bondholders from time to time, this Resolution shall constitute a contract between the Issuer and such Bondholders, and all covenants and agreements herein set forth to be performed by the Issuer shall be for the equal benefit and security of all of the Bondholders. Section 6. No implied Beneficiary. With the exception of any rights herein expressly conferred, nothing expressed or mentioned in or to be implied from this Resolution or the Series 1998 Bonds is intended or shall be construed to give any person other than the Issuer, the Paying Agent and the Bondholders any legal or equitable right, remedy or claim under or with respect to this Resolution, or any covenants, conditions, or provisions herein contained; this Resolution and all of the covenants, conditions and provisions hereof being intended to be and being for the sole and exclusive benefit of the Issuer, the Paying Agent or the Bondholders. Section 7. Severability. If any provision of this Resolution shall be held or deemed to be or shall, in fact, be illegal, inoperative or unenforceable in any context, the same shall not affect any other provision herein or render any other provision (or such provision in any other context) invalid, inoperative or unenforceable to any extent whatsoever. Section 8. Repealer. All resolutions or parts thereof of the Issuer in conflict with the provisions herein contained are, to the extent of any such conflict, hereby superseded and repealed. Section 9. Effective Date. This Resolution shall be effective immediately upon its adoption. [Signatures are on Page 31 JUL 21 '98 02 :01PM P.5 /11 INTRODUCED, PASSED AND ADOPTED this 22nd day of July, 1998. MAYOR JOSEPH R. RUSSO ATTEST: APPROVED AS TO LEGAL FORM LINDA V. KOSIER, CMC, CITY CLERK AND SUFFICIENCY VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO WATTERSON, HYLAND & KLETT, P.A. City Attorney AYE NAY ABSENT o:udM5wmr4 1W ,qa -3- JUL 21 '98 02:34PM No. R -1 Interest Rate: 4.50% P.2 /3 $4,400,000 UNITED STATES OF AMERICA STATE OF FLORIDA CITY OF PALM BEACH GARDENS, FLORIDA GENERAL OBLIGATION BOND SERIFS 1998 Maturity Date: Original Dated Date: July 1, 2018 July 1, 1998 REGISTERED OWNER: SUNTRUST BANK, SOUTH FLORIDA, N.A. PRINCIPAL AMOUNT: FOUR MILLION FOUR HUNDRED THOUSAND AND NO 1100 DOI.:LARS City of Palm Beach Gardens, Florida (hereinafter called the "Issuer "), for value received, hereby promises to pay to the Registered Owner identified above, or to registered assigns or legal representatives, to the extent and from the sources pledged therefor, as described herein, on the Maturity Date identified above (or earlier as hereinafter provided), the Principal Amount identified above, upon presentation and surrender hereof at the office of the City Clerk of the Issuer or its successors, as Paying Agent (the "Paying Agent "), and to pay, to the extent and from the sources herein described, interest on the principal sum outstanding hereunder from the date hereof, or from the most recent interest payment date to which interest hac been paid, at the Interest Rate per annum identified above computed on the basis of a year of 360 days consisting of twelve thirty day months, until payment of the principal sum, or until provision for the payment thereof has been duly provided for. Interest will be paid by check or draft mailed on the Interest Payment Dates (hereinafter defined) to the Registered Owner hereof at the address of such Registered Owner as it appears on the registration books of the Issuer maintained by the City Clerk , or its successors, as Bond Registrar (the "Bond Registrar ") at the close of business on the fifteenth (15th) day (whether or not a business day) of the month next preceding the Interest Payment Date (the "Record Date "), irrespective of any transfer or exchange of this Bond subsequent to such Record Date and prior to such Interest Payment Date, unless the Issuer shall be in default in payment of interest due on such Interest Payment Date. In the event of any such default, such defaulted interest shall be payable to the person in whose name this Bond is registered at the close of business on a special record date for the payment of such defaulted interest as established by notice deposited by the Issuer in the U. S. mails, postage prepaid, to the Registered Owner of thk- Bond not less than fifteen (15) days preceding such special record date. Such notice shall be mailed to the person in whose name this Bond is registered at the close of business on the tenth (10th) day (whether or not a business day) preceding the date of mailing. G:V6I9WU;wm of BcrA -%W -1- JUL 21 '98 02 :34PM P.3/3 The interest hereon is due and payable on January 1, 1999, on which date the interest accruing from July 1, 1998 to and including December 31, 1998 shall be paid, and thereafter on each January 1 and July 1 (the "Interest Payment Dates "), for the period beginning on the preceding Interest Payment Date and ending on and including the day preceding such Interest Payment Date. Notwithstanding the foregoing, for so long as the Series 1998 Bonds shall be registered to First Union National Bank of Florida, or its successors or assigns, principal of, premium, if any, and interest on the Series 1998 Bonds shall be payable by direct deposit or wire transfer to the Bondholder on the Interest Payment Dates, or in such other manner as shall be agreed upon by the Issuer and the Bondholder, and presentation and surrender of the Series 1998 Bonds shall not be required. Installments of principal shall be due and payable on the Series 1996 Bonds, and shall be paid by the Issuer, on December 1 of the years and in the amounts set forth in the following table: Maturity: Amount: 1999 $145,000 2000 150,000 2001 155,000 2002 160,000 2003 165,000 2004 175,000 2005 180,000 2006 190,000 2007 195,000 2008 205,000 2009 215,000 2010 225,000 2011 235,000 2012 245,000 2013 260,000 2014 270,000 2015 285,000 2016 300,000 2017 315,000 2018 (Maturity) 330,000 This Bond is issued to provide for payment of all or a portion of the cost of demolition, acquisition, construction and improving of the City hall, police station, fire station and/or municipal complex recreation facilities of the Issuer, pursuant to the authority of and in full compliance with the Constitution and laws of the State of Florida, including particularly Article VII, Section 12 and Article VIII, Section 2, the Charter of the Issuer, Chapter 166, Florida G /162944161 of Dmd.Mpd -2- JUL 21 '98 02 : 02PM P.7/11 Statutes and other applicable provisions of law, and Resolution 166, 1996, adopted by the Issuer on November 21, 1996 as amended and supplemented (the "Resolution "). The full faith, credit and taxing power of the Issuer are irrevocably pledged to the prompt payment of the principal of and interest on this Bond. The Issuer has covenanted in the Resolution that in each Fiscal Year while any of the Bonds are outstanding there shall be assessed, levied and collected a tax, on all taxable property within the corporate limits of the Issuer (excluding exemptions as required by applicable law), sufficient in amount to pay the principal of and interest on the Bonds as the same shall become due. The Series 1996 Bonds are not subject to optional redemption prior to July 1, 2006. The Series 1998 Bonds are subject to redemption prior to maturity, at the option of the City, in whole on any date or in part on the first day of any month, on or after July 1, 2006, and if in part in any amount selected by the City at the redemption prices (expressed as percentages of the principal amount of the Series 1998 Bonds to be redeemed) set forth in the table below, plus accrued interest to the redemption date: Redemption Dates Redemption (inclusive) Prices July 1, 2006 to June 30, 2007 101% July 1, 2007 and thereafter 100% In the event of any optional redemption, the City shall designate the installments of principal against which the amount of Series 1998 Bonds redeemed shall be credited, by notice in writing delivered to the Bondholder, and the schedule set forth above shall be so adjusted. Unless waived by the Owner hereof, notice of call for redemption is to be given by mailing a copy of the redemption notice at least thirty (30) but not more than sixty (60) days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Bond Registrar. Failure to give such notice by mail to any Bondholder, or any defect therein, shall not affect the validity of the proceedings for the redemption of any Bond or portion thereof with respect to which no failure or defect has occurred. All such Bonds called for redemption and for the retirement of which funds are duly provided will cease to bear interest on such redemption date. This Bond is subject to all the terms and conditions of the Resolution, and capitalized terms not otherwise defined herein shall have the same meanings ascribed to them in the Resolution. Reference is made to the Resolution for the provisions, among others, relating to the terms, lien and security for the Bonds, the custody and application of the proceeds of the Bonds, the rights and remedies of the holders of the Bonds, and the extent of and limitations on the Issuer's rights, duties and obligations, to all of which provisions the registered owner hereof G_%16M3%Form of Bood.wpd '3" JUL 21 '98 02 :02PM assents by acceptance hereof. P. E3/11 This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication endorsed hereon shall have been signed by the Bond Registrar. The registration of this Bond may be transferred upon the registration books upon delivery hereof to the principal office of the Bond Registrar accompanied by a written instrument or instruments of transfer in form and with guaranty of signature satisfactory to the Bond Registrar, duly executed by the owner of this Bond or by such owner's attorney -in -fact or legal representative, containing written instructions as to the details of transfer of this Bond, along with the social security number or federal employer identification number, if any, of such transferee. In all cases of a transfer of a Bond, the Bond Registrar shall at the earliest practical time in accordance with the provisions of the Resolution enter the transfer of ownership in the registration books and shall deliver in the name of the new transferee or transferees a new fully registered Bond or Bonds of the same series and maturity and of authorized denomination or denominations, for the same aggregate prinncipal amount and payable from the same source of funds. The Issuer and the Bond Registrar ma= charge the owner of such Bond for the registration of every transfer or exchange of a Bond an amount sufficient to reimburse them for any tax, fee or any other governmental charges required (other than by the Issuer) to be paid with respect to the registration of such transfer, and may require that such amounts be paid before any such new Bond shall be delivered. If the date for payment of the principal of, premium, if any, or interest on this Bond shall be a Saturday, Sunday or a day on which the designated office of the Bond Registrar or Paying Agent, or both, is lawfully closed, then the date for such payment shall be the next succeeding day which is not a Saturday, Sunday, or a day on which the Bond Registrar or the Paying Agent is lawfully closed, and payment on such day shall have the same force and effect as if made on the nominal date of payment. It is hereby certified and recited that this Bond is authorized by and is issued in conformity with the requirements of the Constitution and statutes of the State of Florida, that all acts, conditions and things required to exist, to happen, and to be performed precedent to the issuance of this Bond exist, have happened and have been performed in regular and due form and time as required by the laws and Constitution of the State of Florida applicable hereto, and that the issuance of the Bonds of this series does not violate any constitutional or statutory limitation or provision. This Bond is and has all the qualities and incidents of an investment security under the Uniform Commercial Code - Investment Securities Law of the State of Florida. IN WITNESS WNFREOF, City of Palm Beach Gardens, Florida,. has issued this Bond and has caused the same to be signed by its Mayor and attested and countersigned by its Clerk either manually or with their facsimile signatures, and its seal or a facsimile thereof to be impressed or reproduced hereon, all as of the ? day of July, 1998. GA162MS\Fomi of Bond.wo -4- JUL 21 '98 02: 03PM (SEAL) ATTESTED AND COUNTERSIGNED: By: City Clerk P.9i11 CITY OF PALM BEACH GARDENS, FLORIDA By Mayor [CERTIFICATE OF AUTHENTICATION] This Bond is one of the Bonds designated in and executed under the provisions of the within mentioned Resolution. City Clerk , as Bond Registrar By: City Clerk Date of Authentication: August 5, 1998 [Form of Abbreviations for Bonds] The following abbreviations, when used in the inscription on the face of the within Bond, shall be construed as though they were written out in full according to the applicable laws or regulations. TEN COM - as tenants in common TEN ENT - as tenants by the entireties 7T TEN - as joint tenants with the right of survivorship and not as tenants in common cru6as at ewe .�a -5- JUL cl '98 02:03PM P. 10/11 UNIFORM TRANS MIN ACT - Custodian for (Cost.) (Minor) under the Uniform Transfers to Minors Act of (State) Additional abbreviations may also be used though not in the above list. [Form of Assignment for Bonds] ASSIGNMENT FOR VALUE RECEIVED, the undersigned (the "Transferor "), hereby sells, assigns and transfers unto (the "Transferee ") PLEASE INSERT SOCIAL SECURITY NUMBER OR OTHER IDENTIFYING NUMBER OF TRANSFEREE the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints - as attorney to register the transfer of the within Bond on the books kept. for registration and registration of transfer thereof, with full power of substitution in the premises. Date: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of the New York Stock Exchange, a member firm of any other recognized national securities exchange or a commercial bank GA162WASUM of BOW-MW NOTICE: No transfer will be registered and no new Bond will be issued in the name of the Transferee, unless the signature(s) to this assignment correspond(s) with the name as it appears upon the face of the within Bond m every particular, without alteration or enlargement or -6- JUL 21 '98 02:03PM P.11/11 or a trust company or an institution any change whatever and the Social Security or which is a participant in the Securities Federal Employer Identification Number, if Transfer Agent Medallion Program any, of the Transferee, is applied. (STAMP) or similar program. 11 c:uaxqqsFa= of Ba &nd -7- CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: July 22, 1998 Date Prepared: July 15, 1998 Subject/Agenda Item: Workshop: Petition SP- 97 -13: Golf Digest Campus Hank Skokowski, agent for WCI Limited Partnership and Golf Digest, is requesting a site plan approval for a 26.15 acre "Golf Campus ", a 4.1 acre golf maintenance facility, and two (2) roadways connecting PGA Boulevard with the golf campus. The site is generally located 3/4 mile north of PGA Boulevard and '/z mile west of the Florida Turnpike. (3 -42S- 42E) Recommendation /Motion: Reviewed by: Originating Dept.: Costs: $ 0 Council Action: City Attorney Planr [in ivision Total [ ] Approved ACM J $ Q [ ] Approved w/ conditions Current FY Other N/A [ ] Denied Advertised: Funding Source: [ ] Continued to: Attachments: Date: [ ] Operating Paper: [ x ] Not Required [ ] Other N/A Submitted by: Growth Mgt. Director Affected parties [ ] Notified Budget Acct #: ( ] None Approved by: City Manager [ x ] Not required BACKGROUND: Location, Zoning and Land Use The petitioner is proposing a 26.15 acre "golf campus ", including a 25,000 square foot golf clubhouse, a 7,315 square foot teaching facility, and eight platted lots which will be utilized for corporate lodges. In addition, the petitioner is proposing a 4.1 acre "golf maintenance" facility. This site, located to the north of the "golf campus" area, will include 14,570 square feet of maintenance buildings and storage areas. Also included within the limits of the site plan review is the main entry road (North -South Parkway) extending north from PGA Agenda Cover Memorandum July 22, 1998 Petition SP -97 -13 Page 2 Boulevard and "Golf Club Drive" which will extend from North -South Parkway to the "golf campus" area. The petitioner is proposing an intersection of North -South Parkway and PGA Boulevard directly opposite the main entry into PGA Boulevard (Avenue of Champions), creating a four -way intersection. The site plan review area is part of the Golf Digest Planned Community District (PCD) master plan. The PCD will eventually provide for the development of approximately 1,995 dwelling units and 155,000 square feet of office and retail. The north -south parkway under review as part of this site plan approval will eventually be extended to serve the "phase two" development of the PCD, which will include the construction of the 1995 dwelling units. TABLE 1 & 2 EXISTING ZONING AND LAND USE DESIGNATIONS AND SITE ANALYSIS PETITION Subject Property : Planned Development Area (PDA) Residential Low (RL) North : Public/institutional (P /1) Public (P) South : Planned Development Area (PDA) Planned Community District (PCD) Residential Low (RL) Professional Office (PO) East : Planned Development Area (PDA) Residential Low (RL) Commercial (C) West : 17 Planned Development Area (PDA) Residential Low (RL) Zoning: PCD Land Use: RL Zoning Required /Allowed Provided 1 Compliance Open Space Minimum open space 40 % yes requirement of 10% Consiste nt Building Site Area minimum: 26 acres yes 15,000 feet Agenda Cover Memorandum Petition SP -97 -13 Page 3 July 22, 1998 Zoning: PCD Required /Allowed Provided Compliance Land Use: RL Zoning (PCD Requirements) Comparison Building Site minimum: approx. 1,464 feet yes Width 100 feet Building Lot maximum: 4% yes Coverage 40% Building Height maximum: 174,240 square feet 25.75 feet: midpoint of yes Limit 45 feet l gable feet Setbacks: Note, setback distances were measured from limits of site plan review not legal property lines. Building Site minimum: 570 feet Front 25 feet 265 feet yes Side 15 feet 30 feet yes Side facing street 15 feet N/A yes Rear 15 feet 50 feet yes on residential.*.........'' . 1. 50 feet area Maintenance faCllltj/ .. Building Site Area minimum: 174,240 square feet yes 15,000 square feet Building Site minimum: 570 feet yes Width 100 feet Building Lot maximum: 8.3% yes Coverage 60% Building Height maximum: 13 feet yes Limit 1. 50 feet Agenda Cover Memorandum Petition SP -97 -13 Page 4 July 22, 1998 Zoning: PCD two stories, Required /Allowed Provided Compliance Land Use: RL Zoning Limit 36 feet (PCD Requirements) Comparison Front Rear 15 feet 57.6 feet yes Corporate RL -2 10 feet or Provided; Lodges Residential yes 10% Use Zoning Comparison, Side facing street 20 feet Building Site Area minimum: 14,036 square feet yes' 15 feet 11,000 square 10 feet no feet Building Site Minimum - 95 feet yes Width 90 feet Building Lot 35 percent 50% no Coverage Building Height two stories, 40 feet no Limit 36 feet Front 25 feet 20 feet no Side 10 feet or 15 feet yes 10% of lot width Side facing street 20 feet N/A N/A Rear 15 feet 10 feet no Buildina and Materials The "golf campus" architectural theme will reflect traditional "country club" architecture found within the eastern United States. The petitioner is proposing the use of "neo- colonial" style architecture, including stone, clapboard siding and wooden shutters and trim to help capture the desired effect. The petitioner is also providing appropriate landscaping, stone walls, and stone and brick signage consistent with the traditional theme. Both the clubhouse facility and the training center will have "dark grey" clapboard siding, with green shutters. The petitioner will submit color and material samples. The clubhouse facility consists of several accessory uses, including a restaurant, bar and snack bar. The petitioner has indicated that the restaurant and bar will cater Agenda Cover Memorandum Petition SP -97 -13 Page 5 July 22, 1998 predominantly to persons utilizing the golfing facility. Staff has requested a parking calculation accommodating all the different uses at the campus. The petitioner has indicated that initial construction will be at the 4.1 acre maintenance facility. This timing will be necessary for the completion of the golf courses. The maintenance facility will consist of three metal buildings, including a main 12,000 square foot structure, an irrigation pump house and a 1,500 square foot storage structure. The entire site will be heavily screened by dense vegetation planting. Traffic Cirq (jlp(ipn The petitioner is requesting that access to the site (North -South Parkway and Golf Club Drive) be included as part of the site plan approval request. As part of the site plan approval, the petitioner will install landscaping and a portion of the North -South Parkway, which is part of Palm Beach County's long range; thoroughfare plan. The proposed configuration will allow for future expansion to the full 120 foot right -of -way, as required by Palm Beach County. The petitioner has indicate that the proposed landscaping along the roadway is intended to remain in place should the roadway be expanded. The petitioner has indicated that the proposed "rotary" feature which will intersect with the future "East -West Parkway" will not be constructed at this time. The configuration and landscaping of Golf Club Drive, which is to be completed upon this site plan review, will be permanent. Staff has requested that the petitioner indicate whether Golf Club Drive and the portion of North -South Parkway to PGA Boulevard will include street lighting. Landscapina/Parkwav Theme The site meets the minimum points requirements per LDR section 98. The Parkway theme is consistent with PCD requirements. Traffic Concurrenpy To be approved through the PCD approval process. Sianage and Entry Feature A brick entry feature will be placed at the main entrance at PGA Boulevard and North South Parkway. The entry feature will eventually be incorporated into a more elaborate signage program to be constructed at a later date. Staff has requested that the Agenda Cover Memorandum Petition SP -97 -13 Page 6 July 22, 1998 petitioner provide for additional landscaping surrounding the entrance area at this time. Three additional signs will be located within the "golf campus" indicating the location of the clubhouse, training facility and the main campus area. This signage will be incorporated into the brick and stone hardscaping theme. Drainage To be approved through the PCD approval process Staff Comments City staff and related agencies have reviewed the petition and note that-the following issues are still unsatisfied: Planning and Zoning (1) The Golf Club Drive sidewalk connects only to the "Tract N" western entrance and does not continue all the way to the clubhouse facility. (2) The water management plan requiring a minimum average of 40 feet between lakes and wetlands is unacceptable. (3) The petitioner must propose a man -made upland to buffer the wetland from development. There is no detailed landscape plan indicating this upland area. The exact acreage of this upland is also undetermined. City Engineer (1) The petitioner has provided a detail sheet indicating roadway and buffer sections which are inconsistent with those included with the PCD application. (2) The petitioner has not provided a section of the proposed 50 foot ROW along the western .edge of the Seacoast Utility Plant. (3) The petitioner has not provided lighting for the eastern parking area at the clubhouse per LDR section 118 - 474(4). (4) The water management plan has not been approved by the South Florida Water Management District. Agenda Cover Memorandum July 22, 1998 Petition SP -97 -13 Page 7 Fire Department All issues resolved Police Department (3) The petitioner has not provided lighting for the eastern parking area at the clubhouse per LDR section 118 - 474(4). Seacoast Utilities All issues resolved at this time. Site Plan and Appearance Review ComMitfeo Meeting At its July 15, 1998 meeting, the Site Plan and Appearance Review Committee unanimously recommended this petition to City Council with the following eight (8) conditions: (1) Prior to City Council approval, the petitioner shall submit to the City revised plans that will indicate the lake edge treatment and wetland preserve treatment per South Florida Water Management District guidelines. (2) Prior to City Council approval, the petitioner shall submit a revised site plan indicating an extension of the "Golf Club Drive sidewalk from the "Tract N" western entrance to the clubhouse facility. (3) Prior to City Council approval, the petitioner shall submit a revised site plan indicating that the eastern parking area meets the lighting requirements contained within LDR section 118 - 474(4). (4) Prior to City Council approval, the six cross sections on "Detail Sheet" shall be removed and added to the PCD cross sections A -A through 1 -1 in addition to the flexible pavement specifications meeting the requirements of LDR section 118- 206. (5) Prior to City Council approval the site plan and associated cross sections shall be revised to be consistent with the approved conceptual surface water management plan. Said plans shall be submitted and approved by the Growth Management Department prior to City Council consideration of approval. Agenda Cover Memorandum July 22, 1998 Petition SP -97 -13 Page 8 (6) Within nine months of the PCD approval, the petitioner shall submit a 50 foot ROW section detail of the buffer and roadway immediately west of the Seacoast Utility Plant. (7) Prior to City Council, the petitioner shall submit a revised key map that matches the Golf Digest Master Plan PCD map. (8) Prior to City Council approval, the petitioner shall submit a revised site plan indicating nineteen (19) bicycle spaces as required by LDR section 118 -539. Agenda Cover Memorandum July 22, 1998 Petition SP -97 -13 Page 7 Fire Department All issues resolved Police Department (3) The petitioner has not provided lighting for the eastern parking area at the clubhouse per LDR section 118 - 474(4). Seacoast Utilities All issues resolved at this time. $ita Plan and Appearance Review Committee Meetina At its July 15, 1998 meeting, the Site Plan and Appearance Review Committee unanimously recommended this petition to City Council with the following eight (8) conditions: (1) Prior to City Council consideration of approval, the petitioner shall submit to the City revised plans that will indicate the lake edge treatment and wetland preserve treatment per South Florida Water Management District guidelines. (2) Prior to City Council consideration of approval, the petitioner shall submit a revised site plan indicating an extension of the "Golf Club Drive" sidewalk from the "Tract N" western entrance to the clubhouse facility. (3) Prior to City Council consideration of approval, the petitioner shall submit a revised site plan indicating that the eastern parking area meets the lighting requirements contained within LDR section 118 - 474(4). (4) Prior to City Council consideration of approval, the six cross sections on "Detail Sheet" shall be removed and added to the PCD cross sections A -A through 1 -1 in addition to the flexible pavement specifications meeting the requirements of LDR section 118 -206. (5) Prior to City Council approval the site plan and associated cross sections shall be revised to be consistent with the approved conceptual surface water management plan. Said plans shall be submitted and approved by the Growth Management Department prior to City Council consideration of approval. Agenda Cover Memorandum Petition SP -97 -13 Page 8 July 22, 1998 (6) Within nine months of the PCD approval, the applicant shall submit a 50 foot ROW section detail of the buffer and roadway immediately west of the Seacoast Utility Plant. (7) Prior to City Council consideration of approval, the applicant shall submit a revised key map that matches the Golf Digest Master Plan PCD map. (8) Prior to City Council consideration of approval, the applicant shall submit a revised site plan indicating nineteen (19) bicycle spaces as required by LDR section 118 -539. /eat G: \Long ange\sp9713.st5.wpd CITY OF PALM BEACH GARDENS CITY COUNCIL Agenda Cover Memorandum Date: July 22, 1998 Subject/Agenda Item: Workshop - Golf Digest PCD Recommendation /Motion: Staff is seeking Council input on the proposed rezoning and PCD master plan. Reviewed by: Originating Dept.: Costs: $_0 Council Action: City Attorney Planning Division Total [ ] Approved ACM $ Q [ ] Approved w/ conddions Current IY Other N/A, [ ] Denied Advertised: Funding Source: [ ] Continued to: Attachments: Date: [ ] Operating Paper: [ ] Other N/A [ x ] Not Required A ec rties [ ] Notified Budget Acct #: Staff Report [ ] None Submitted by: actor Approved by: City Manager [ x ] Not required I ,., I.. .. .,: _. : ... � "_. �. ` ' .4 .• � _ .) �F. City Council July 22, 1998 Petition PCD -96 -01 Page 2 I. REOUEST A request by Hank Skokowski, agent for WCI Communities and JCB Golf Ventures, for rezoning from Planned Development Area (PDA) to Planned Community District (PCD). The proposed Golf Digest PCD includes 1995 residential units, 105,000 s.f. of office, 50,000 s.f of commercial, a golf campus with training center, golf clubhouse amenities and maintenance facilities, two 18 -hole championship courses and a 9 -hole par 3 short course, 10,000 s.f of community facility space, a city fire /police station and 15- acre city park, a 32 -acre elementary and middle school site, and over 800 acres of wetland and upland preserves. Several waivers from the PCD requirements are being requested: 1) The location and amount of open space included in each residential and nonresidential area; 2) Signage locations; 3) Detailed landscape plans for buffers, entrance features and common areas; 4) Elevations of landscaping/screening around pump stations; 5) Cross - section/landscape plan for road to SUA; 6) Details on the areas between pods (for example the strip of land shown between Pod U and Pod V); 7) Details for common areas or other sites not defined within a pod (sales center, gatehouse, etc); 8) Sidewalks on both sides of roads; 9) A waiver from maximum height limitations to provide a maximum (potential) height of 70' for the office use; 45' for the commercial use; and 50' for residential high (RH) pods. Approvals for #1, 2, 3, 4, 5, 6, and 7 will be through subsequent site plans. II. BACKGROUND The subject property is located north of PGA Blvd, west of Florida's Turnpike, east of the Loxahatchee Slough and south of Hood Road. Table 1 summarizes zoning matters. . City Council July 22, 1998 Petition PCD -96 -01 Page 3 The site is subject to the City's environmentally significant lands code. The master plan proposes the preservation of 630 acres of wetlands and 191 acres of uplands. In addition, approximately 490 acres of wetlands and 23 acres of uplands are to be restored in the Loxahatchee Slough as mitigation. The Conceptual Linkage Plan contained in the Comprehensive Plan shows the subject property as having four conceptual parkways on the: PGA Blvd, Hood Road, future north -south road, future east -west road. The master plan proposes that the east -west parkway is provided on the southern end of the property, parallel to PGA Blvd, and the north -south parkway is provided on the eastern side of the property, parallel to the Turnpike. The City Council interpreted that the 300 -400' parkway width has some flexibility and potential for `averaging' as long as the intent of the parkway system is maintained. The PCD proposal averages the parkway width in several locations. III. ISSUES A. Concurrency The project qualifies for conditional concurrency certification. The buildout date of the project is 2003. Roadway improvements will need to be completed (which are currently in road programs), and the project will need to be phased to these improvements. A surface water management plan that complies with the City's level of service and performance standards and land development regulations must be designed and constructed. In addition there will be issues with Seacoast Utility Authority regarding their consumptive use permit, and SFWMD regarding the Lower East Coast Water Supply plan that will have to be addressed. A fire station will need to be provided to serve this project, the remainder of District 4, and the city in general as back -up. City park improvements will need to be provided equivalent to 27.5 acres - 15 acres are proposed on -site. Water and sewer lines will need to be provided through the project. B. Public and Private Services The City's Development Review Committee (DRQ met twice to discuss this petition, July 29, 1997 and May 19, 1998. The petitioner has just responded to issues raised at these meetings and DRC members are considering this information. City Council Petition PCD -96 -01 Page 4 July 22, 1998 TABLE I EXISTING ZONING AND LAND USE DESIGNATIONS & SITE ANALYSIS EXISTING USE ZONING LAND USE Subject Property Planned Development Residential Low Vacant Area (PDA) North County AR and PUD County LR1 /2 Eastpointe and j Old Marsh South Planned Community DRI/PCD master plan PGA National District (PCD) (mix of uses) East - -- Public Florida's Turnpike West Planned Development Loxahatchee Slough Area (PDA) Conservation CONSISTENCY WITH THE CODE Consistent Code Requirement Proposed Plan Yes Community - Serving Open 58 %, including preserves and Space (20 %) (plus each pod water bodies will be required 20 -35% open space at site plan approval) Yes Min. 250 acres 2,304.79 acres Yes Max. 2 du/ac in TAZ 848 & .87 du/ac max. 5 du/ac in remainder of site Yes up to 5% nonresidential uses Less than 2 %, including golf since more than 10% of site campus uses held in preservation (Policy 1.1.5.1.(a).1) City Council Petition PCD -96 -01 Page 5 C. Project Details July 22, 1998 The petitioner is proposing 1995 residential units (1400 single family and 595 multi - family), 105,000 s.f of office, 50,000 s.f, of commercial, a golf campus with training center, golf clubhouse amenities and maintenance facilities, two 18 -hole championship courses and a 9 -hole par 3 short course, 10,000 s.f. of community facility space, a city fire /police station and 15 -acre city park, a 32 -acre elementary and middle school site, and over 800 acres of wetland and upland preserves. The master plan proposes three entries into the project, one off of Hood Road and two off of PGA Blvd. The PGA entries will line up with Ryder Cup Blvd and Avenue of the Champions. The project is proposed to be completed in two phases through its buildout (2003) with Phase One - the Golf Digest Campus and 900 residential units - being processed concurrently with -the PCD. Phase Two encompasses the remainder of the project. Nine waivers from PCD requirements are requested, seven of these are requested to be delayed until subsequent site plan review. Staff is recommending approval of most of these waiver requests. Flexibility is being requested in the interpretation of the parkway cross - sections. E. Issues, Questions, Comments At this time questions or issues which remain unaddressed, or information which clarifies a matter are summarized below: 1) In the last submittal the petitioner informed us that it is their intention to make the school sites available for acquisition by the School Board for a maximum of 3 years. After 3 years, if the school board has not exercised its option to acquire the school sites, the developer reserves the right to request approval to develop the land with an alternate land use. It was staff's understanding that this land was going to be dedicated to the School Board. We are awaiting a response from School Board staff on this latest issue. The Commission suggested that the developer offer the land to private schools also. At this time the petitioner is considering the option of dedication. 2) The petitioner is still holding discussions with Palm Beach County regarding the ultimate cross - section of the through -roads (East -West Parkway and North -South Parkway) since they are shown on the County Thoroughfare Plan and will be dedicated to the County in the future. The County has determined that the cross - section can be designed for a 4 -lane facility (versus. City Council Petition PCD -96 -01 Page 6 July 22, 1998 6- lanes), however, they still want the full 120' to be dedicated so that years from now if there is a need for a 6 -lane facility the County will have the right -of -way. Since only 4 -lanes need to be accommodated at this time, there is additional room available for Parkway treatments and staff s immediate concerns are addressed. There will always be a long -term concern, however. The County could widen the roadways to 6 -lane facilities and the space between the roads and 12' pathway will be greatly reduced to the point that the parkway width may become too narrow in some areas to promote the intent of the parkway concept. You'll recall that the Council did indicate at an April 8, 1997 meeting that there was flexibility in the interpretation of the parkway criteria and that as long as the intent of the parkway was maintained, the cross - section could deviate or meander. 3) The petitioner is working with Seacoast to resolve outstanding issues and has submitted a master water and sewer system plan. A concern is where utility easements will be located in the project - they cannot conflict with preserve areas, buffer treatments or parkway enhancements. (Seacoast has indicated that most issues are unresolved - they are awaiting the conceptual master plans. The backbone system needs to be identified in order for Seacoast to be able to approve this project or recommend conditions of approval for this project.) 4) Both staff and the Planning & Zoning Commission are concerned about the ambitious buildout date of the project. The project's concurrency application was received in August, 1996. Due to the length of time that has passed, the development schedule must be that more aggressive in order to meet the 2003 buildout. Staff considered whether the buildout date was too optimistic and whether the level of service analyses should be revised. We have determined to put this issue back on the petitioner. They know best the marketing and development schedule that they can meet. There is substantial infrastructure expenditures that will need to be made at the beginning of the project, so they will need to have a comfort level that they can recoup these costs through the sale of homes. Time extensions are never easy to obtain; so the developers will be proceeding at their own risk by moving forward with a project that will have an unachievable buildout date. 5) Landscape, buffer and roadway beautification plans are being postponed from consideration at this time until a future date. These details be provided within 9 months after PCD approval. City Council Petition PCD -96 -01 Page 7 Recommendatign: July 22, 1998 Staff recommended to the Planning and Zoning Commission approval of petition PCD -96 -01 with conditions. The Commission voted 7 -0 to recommend approval of the petition with staff's conditions and five additional conditions. The approval of this petition is contingent upon the approval of the following waivers: PCD Master Plan Submission Rea_uirements a. Waiver of Section 118- 50(2)a6 (total land area/open space) b. Waiver of Section 118- 50(2)al5 (signage locations) c. Waiver of Section 118- 50(2)n (landscape plan) Subdivision Design Standards d. Waiver of Section 114 -213 (sidewalks) Zoning Sun_ elementary Regul4tion$ e. Waiver of Section 118 -278 (height limitations) Subsequent site plan review and approval shall be required for 1) the location and amount of open space included in each residential and nonresidential area, 2) signage locations, 3) detailed landscape plans in compliance with Chapter 98 for buffers, entrance features and common areas, 4) elevation of landscaping/screening around pump stations, 5) cross - section/landscape plan for road to SUA, 6) details on the areas between parcels, and 7) details for common areas or other sites not defined within a parcel (sales center, gatehouse, entrance features). Several of these conditions require additional information to be submitted or issues to be resolved prior to the Council's public hearing: 1. Prior to City Council consideration of approval, all parkway cross - sections, specifically `I -I', shall be modified to identify the location and width of all proposed utility easements. 2. Prior to City Council consideration of approval, alternative roadway cross - sections utilizing curbing versus swales, shall be submitted to the Department. City Council Petition PCD -96 -01 Page 8 July 22, 1998 3. Prior to City Council consideration of approval, a letter of approval from Seacoast Utility Authority, stating their comments and concerns have been satisfied, shall be submitted to the Department. 4. Prior to City Council consideration of approval, the locations of all recorded easements on the subject property shall be submitted to the Department for review and consideration of effects to the Master Plan. 5. The developer shall conduct meetings jointly with Palm Beach County and Palm Beach Gardens for road permitting discussions. 6. Prior to City Council consideration of approval, all parkway requirements shall be satisfied. All plans depicting road cross - sections, drainage details and final parkway/buffer plans shall be revised and submitted to the Department for approval within fourteen (14) days after Palm Beach County determines the 120' cross - section and design speed. 7. Prior to City Council consideration of approval, the conceptual surface water management plan shall be submitted and approved by the Department. Drainage improvements shall be constructed such that any given stage of completion could stand alone without any further improvements and comply with the Level of Service and Performance Standards contained in the City's Land Development Regulations and Comprehensive Plan. The recommended conditions of approval which would be a component of the development order are enumerated below: Proiect Plans and Uses 1. The height of the office use shall be subject to design and site plan review for final determination and shall be limited to no more than 60' -65' to the top of the parapet. 2. Development of commercial retail uses at the 14 -acre commercial parcel will be prohibited until residential development commences. These uses shall be limited to those permitted within the Neighborhood Commercial (CN) district, unless specifically approved by City Council. 3. The gatehouse, sales center and entrance features shall undergo site plan review and be approved by the City Council. City Council Petition PCD -96 -01 Page 9 July 22, 1998 4. Permitted uses within the `community facility' parcels include daycare center, church, recreation and/or community center, and municipal government uses. Retail commercial uses are specifically excluded. The uses shall be limited to 10,000 sf. and 182 total daily trips. 5. Parcel access illustrated on the master plan shall be conceptual in nature and shall be subject to site plan review and modification for geometry, operational and safety design details. 6. The length of cul -de -sacs shall not exceed 1500 feet. 7. The golf course(s) shall be irrigated with reclaimed water. Environmental Preservation and Landscaping 8. Approval of the PCD is contingent upon compliance with Chapter 102, Natural Resources and Environmentally Significant Lands, and Chapter 98, Landscaping and Vegetation. 9. Prior to construction plan approval or commencement of land alteration, whichever occurs first, a preservation or relocation plan shall be submitted and approved by the Department for the numerous oak trees, dahoon holly and other native canopy species which exist throughout the property in areas slated for development, i.e., outside the proposed upland and wetland preserve areas. 10. All preserve areas, native vegetation and trees to be preserved shall be identified with protective fencing. The Department shall conduct a site visit prior to commencement of land alteration or clearing to confirm that the areas identified pursuant to Chapter 102- 10(5)e and Condition #9 are protected. 11. Within nine (9) months of PCD approval, the petitioner shall submit a PGA Boulevard right - of -way beautification plan, consistent with the PGA Boulevard Corridor Overlay and Parkway Overlay, for City Council approval. The maintenance of the landscaping shall be the obligation of the petitioner and/or its successors and assigns. 12. Within nine (9) months of PCD approval, the petitioner shall submit a detailed road right -of- way landscapelbeautification plan for all public roads for City Council approval. The plan shall identify the `first phase of landscaping' which is intended to buffer each parkway pathway from the adjacent roadway, as well as the full beautification/landscape treatments to be installed prior to completion of the parkways. The maintenance of the landscaping shall be the obligation of the petitioner and/or its successors and assigns. 13. Detailed road right -of -way landscape plans for non - public roadways shall be reviewed and City Council Petition PCD -96 -01 Page 10 July 22, 1998 approved by the Department prior to the land clearing for said road. 14. Prior to commencement of land alteration/construction of the golf courses, a conceptual landscape plan and grading plan for the entire golf area shall The reviewed by the Department, in consultation with the City Environmental Consultant. The plans shall detail and locate all golf cart and maintenance pathways, bridges, golf course structures, utility easements, vegetation to be preserved or relocated, and new landscaping. 15. Within nine (9) months of PCD approval, the petitioner shall submit detailed PCD buffer plans for City Council approval. The maintenance of the landscaping shall be the obligation of the petitioner and/or its successors and assigns. 16. Within nine (9) months of PCD approval, the petitioner shall submit detailed landscape plans for all lakes, showing the locations of all littoral plantings, and pump stations not located within a designated parcel for City Council approval. The maintenance of the landscaping shall be the obligation of the Golf Digest PCD. 17. All site plans shall exhibit and maintain a total open space requirement equal to a minimum of 40 percent for residential and 15 percent for nonresidential of the gross area of such site. Open space requirements may be reduced, with City Council approval, to no less than 35 percent and 10 percent, respectively, if at least 50 percent of the required open space is made up of preserve . area and/or common open space. 18. There shall be a minimum 25' buffer between all parcels and the adjacent collector road frontage within the western gated residential area. 19. All internal buffer details shall be submitted and approved concurrently with the associated parcel or common area site plan. 20. Parcel W shall be designed with a 30' wide PCD buffer on the north side, a 25' preserve buffer on the west and southern sides, and a 40' buffer along the N -S Parkway frontage. These details shall be approved simultaneously with the site plan. 21. Preserves and buffers shall be unencumbered by maintenance, utility or drainage easements. As an exception, perpendicular easement crossings of any buffers, parkway treatments or stands of native vegetation may be permitted in certain locations subject to Department approval. 22. Within twelve (12) months of PCD approval, the petitioner shall submit a project signage program for City Council approval. The golf campus signage at the eastern PGA Boulevard entrance, if approved prior to the project signage program, shall be considered `temporary' and City Council Petition PCD -96 -01 Page 11 July 22, 1998 subject to further review with the project signage program. 23. All utilities shall be placed underground and within road rights -of -way wherever possible. Other locations may be approved, if determined by the Department not to be in conflict with parkway treatment, landscape buffers or preserve areas. 24. Native vegetation within the road rights -of -way shall be protected where possible. Tearing shall not occur until road cross - sections are approved by the Department. In order to receive a clearing permit, the petitioner and/or its successors and assigns shall identify for Department approval areas within where existing vegetation can be preserved within the road rights -of- way. 25. The petitioner and successors and/or assigns shall provide at least 48 hours notice to Ea-tpointe Homeowners Association, Old Marsh Homeowners Association and PGA National Property Owners Association prior to burning of vegetative debris. - Dedications / Improvements 26. The petitioner and/or its successors or assigns shall be responsible to construct an 8,000 -9,000 s.f. fire /police station pursuant to City design requirements; upon completion and issuance of certificate of occupancy it shall be dedicated to the City (fully operational with all utilities). Such dedication shall occur prior to issuance of the certificate of occupancy of the golf clubhouse or the opening of the golf course. Final language of condition to be determined by City Manager. 27. The petitioner and/or its successors or assigns shall be responsible to construct a 15 -acre park site with the following improvements, subject to City design standards, and shall dedicate said improved park to the City prior to issuance of the 500` residential certificate of occupancy: • a mile -long fitness trail along the perimeter of the site • 1 soccer field • 2 fenced regulation tennis courts with lighting • 4 fenced regulation sand volleyball courts • 1 playground with apparatus designed for all ages • 3 pavilions and clustered picnic areas, with maintenance storage capabilities and public restrooms at one pavilion • 90 space concrete parking lot constructed in accordance with city requirements • landscaping (perimeter and interior) The petitioner and/or its successors or assigns shall also provide the City with money in lieu of improved recreation land equivalent to the 12.5 acres due. These monies shall be due prior to City Council Petition PCD -96 -01 Page 12 July 22, 1998 City Council consideration of approval for each parcel's plat and shall be paid to the City in a sum consistent with Chapter 82 of the City's Code of Ordinances for said plat. 28. School Site Dedication Language P &Z Commission: 3 years for School Bd + 1 add 'l yr for private schools 29. The following conditions shall be satisfied as terms of conditional concurrency certification: a. No more than 10,367 net new external daily trips shall be generated from the referenced project prior to widening Alternate A 1 A to a 6 -lane roadway from Hood Road to PGA Boulevard. b. No greater than 17,504 net new external daily trips shall be generated from the referenced project prior, to the construction of a second eastbound left turn lane and a second westbound left barn lane at the intersection of Donald Ross Road and Alternate AIA. C. With regard to Hood Road and Alternate A 1 A intersection improvements: 1. No more than 10,367 net new external trips shall be generated from the referenced project until a signal warrant analysis has been performed for the intersection of Hood Road and Alternate AIA. This signal warrant analysis shall be continued on an annual basis until the signal is warranted or buildout of the referenced project, whichever is occurs first. The analysis shall be submitted and approved by the City. 2. An intersection capacity analysis shall be performed to determine the need for additional turn lanes including, but not limited to, second northbound left turn lane and second eastbound right turn lanes. 3. Within six (6) months of the analysis showing the signal is warranted at the intersection, the contract shall be let for installation of a traffic signal at this intersection including all appropriate lane geometry (as determined in the above referenced intersection capacity analysis), pavement markings, signing, lighting, etc., as approved. Prior to City Council approval, the conceptual surface water management system shall be submitted to the Department for review and approval. 30. The following shall be the required lane geometry at the project entrances. The specified improvements shall be completed concurrent with each project entrance. City Council Petition PCD -96 -01 Page 13 a. Hood Road and Proiect Entranpp; Northbound 1 Through Lane 1 Right -Turn Lane Southbound 1 Through Lane Westbound 1 Left -Turn Lane 1 Right -Turn Lane b. PGA Boulevard and East Prgjept EntTAnr,(;: Traffic Signal Northbound 1 Through Lane 1 Right -Turn Lane Southbound 1 Left -Turn Lane 1 Through Lane Eastbound 2 Through Lanes Westbound 1 Left -Turn Lane 2 Through Lanes 1 Right -Turn Lane C. PGA Boulevard and West Proiect Entrance: Northbound 1 Through Lane 1 Right -Turn Lane Southbound 1 Left -Turn Lane 1 Through Lane Eastbound 1 Left -Turn Lane 1 Through Lane 1 Right -Turn Lane Westbound 1 Left -Turn Lane 1 Through Lanes 1 Right -Turn Lane July 22, 1998 City Council July 22, 1998 Petition PCD -96 -01 Page 14 Further, a pedestrian cross -walk crossing PGA Boulevard shall be provided at the Ryder Cup Boulevard/western project entrance. 31. The N -S Parkway and E -W Parkway road rights -of -way, as well as the two PGA Boulevard entrance roadway segments, shall be dedicated to Palm Beach County within 60 days of request by the County Engineer. Right -of -way landscaping shall remain the maintenance responsibility of the petitioner and/or its successor and assigns. Public Safetv 32. The petitioner and/or its successor and assigns shall provide on -site private security until the roadways are completed to deter construction theft. 33. Within 60 days of PCD approval, Crime Prevention Through Environmental Design (CPTED) principles shall be established in conjunction with the City's Crime Prevention Division. These design principles shall be utilized during site planning of the development parcels. 34. The petitioner and/or its successor and assigns shall provide a stabilized road base, subject to City standards, for fire /emergency access to each development parcel prior to the start of construction within said parcel. Disclosure 35. Pursuant to School Board requirements, a sign shall be posted in all sales offices /model homes which provides notice of annual school boundary assignments for students of this project. This 11 "x17" notice shall be provided by the School Board. 36. Disclosure shall be provided to perspective homebuyers regarding the limited window of opportunity for the School Board to purchase the designated school sites. 37. A prominent statement, such as the one shown below, shall be included in sales and marketing materials and property owners association documents. Golf Digest (or specific property location) is located within 4.5 miles of North County Airport, a general aviation reliever airport. Airplanes operating to, from and/or near North County Airport will be noticeable and airplane noise may be objectionable. 38. A disclosure shall be included in sales and marketing materials and property owners City Council Petition PCD -96 -01 Page 15 July 22, 1998 association documents which identifies that the N -S Parkway and E -W Parkway will be dedicated to Palm Beach County in the future, and that these thoroughfares have the potential of becoming six -lane facilities. Buildoul 39. Consistent with Chapter 118 -46, recordation of all plats, installation of all infrastructure, common area improvements and landscaping, and dedication of facilities, rights -of -way and easements shall be completed prior to December 31, 2003. Time extensions are subject to the criteria set forth in Chapter 118 of the City's Land Development Regulations, and any time extension request shall include a Traffic Impact Analysis to identify additional roadway improvements which may be required to extend the buildout of the project. Additional roadway improvements, if any, shall be incorporated into the Development Order. �_ ._ t - -- - _ •n• - i Il 3xaNvn.L vaeoii -M - -- - �d �s!Y :I Ing =�� a LU IDIU li i 's ii s 5s _ Ell ., H t r, a �i C/) a all �y � C s ■r # jj a , 4 =• CL $¢< 2� ^v y LL OO ux Lu °. o � 9 y ��� CD 2 Y33a 8 !fir �: S Z W; ° •1 a�1 ! ■ * � a y {c s: Q O 90 ° i .J © ® °3I I I <i F� J3 7Y(( 5 < W • • •• •.• • •= O i • a7 �j d 73 `�6to MEMORANDUM TO: Mayor and Council FROM: Bobbie Herakov ity Manager Greg Dunham, Assistant City Manager SUBJECT: Information Items DATE: July 21,199S UpcomirtgMeating August 6,1998 City Council Meeting August `0, 1998 City Council Meeting 6:30 p.m. Workshop, 7:30 p.m. Regular Meeting City C vincil Budaet Worhshoo (6:30 p.m., Sandwiches Served) At the June 25, 1998 budget workshop, the City Council reviewed proposed budgets for all Departments except City Council, Administration, Finance, General Services and special funds. Please bring your budget book with you to complete this review. Additionally, Council had several questions which have been responded to by attachment4 to this m m,-k A consensus needs to be reached concerning these issues so the tax rate can be set. Staff suggests discussion follows the subject order as listed below. City Council Administration Finance General Services Gas Tax Fire and Recreation Impact Fleet Management Capital Projects Response to Council Inquiries: Engineer Growth Management: Additional Planner I vs. Contractual Review of Code District Park Purchase 4R A ^''�:y�y]s. .�:'��1$•7� ^. •1•.+^s�'A' �u` ��c��'j�. x k: aG L !t'.l^ �C, p�.+ • ��a ^w k'pwM ��f'�61]�!,Rx NfA: ��CL�iSAft.+:i'i'.�:'R ks1: ~�..�,»C %.��L.Fi:.� lA/:��N`��N ,l i�'.�.•�.a^.R7f1M��r�X�• /% • � �L •rt.�..�.• Renegotiation of_Micro- Surfacing Coptract Per the direction of the City Council, the Staff has notified Florida Highway Products that the City is canceling the contract with FHP for micro- surfacing streets in Palm Beach Gardens. According to the terns of the contract; there will be a cost associated with terminating the City of Palm Beach Gardens Growth Management Department FY 1999 Budget Proposals Goals; 1) Meet increasing Planning and Zoning workload caused by development boom and also by Foundation land sales. 2) Examine Land Development regulations to identify and correct weak and inconsistent regulations. Possible actions: Hire: Principal Planner Salary $40,000 - $44,000+ benefits Duties: Special projects, Code Revision, Research and Analysis, Development Review. Hire: Code/LDR Consultant (external) Cost .approximately $50,000 /yr and up. Duties: Code Review only. Revision will be accomplished by staff. ODtions to address Lyoals; ODtion One', Hire both Planner and Consultant Approximate cost = $90,000 - 100,000 per year, up to 2 years. $40,000 - 44,000 +benefits, thereafter. ODtion TWO: Hire Planner only. (Staff recommendation) Yearly cost = $40,000 - $44,000 + benefits Benefits of Option One: * May provide fastest results on LDR revision; * Possibility of more experience from external consultant; Liabilities of Option One: * Most expensive option; * Significant effect on budget; * Less control over code revision; * Growth Management Staff will have to review all revisions and then handle them through regular review process; * Need to assign staff member to work oversee consultant. * No significant reduction in work load for already overloaded staff. * Expertise can also be obtained through avenues other than consultants, and at less expense. Benefits of Option 'two; * Principle Planner will assist with special projects and development review, thus helping staff with workload; * Allows existing staff to have more input on LDR revisions; * As a permanent member of staff, the Planner will have more knowledge of the intent and history pertaining to the LDR revisions; * As permanent staff member, the Planner will have greater knowledge of City's direction regarding development; * Lower cost, less effect on budget; * More control over LDR revisions; * More work hours per dollar spent. Liabilities of Option Two: * Possibility of longer time frame for LDR revision; * Greater long term cost; ^. 3 rl` CD 0 > =r f-4. G) CD rf CD CD Cn cn Parcel 31 Generalized Land U.4. STORAGE TANK ICEL 30 0. Z 0 O U. 7 GARDENS OF WOODBURY X, N —J L�� WEST\ WESTWOOD GARDENS AN L" PARCEL 6 T .A ,E ------ - - -- . . . . . . . . . . . . . . . . 7TH CT. TIMBER TRACE DUNCAN MIDDLE .......... 0 ELEMENTAR Y SCHOOL SCHOOL -J Z BENT TREE SHADY LU LAKES 7 GARDENS OF WOODBURY X, M PARCEL 4 GARDEN WOODS PARC 1011111 -------- -- ------ PARCEI-6 ADMIRALTY BLDGS. This parcel is within the Within subparcel 31.01 are Subparcels 31.07 and 31.11 PGA Blvd. Corridor Overlay 13 active potable water require reservation of R-O-W TANGLEWOOD and major roadways are wells. The city has adopted for future 1-95 Interchange. designated as Parkways. proper regulations governing The Interchange is currently The city has adopted special land use and development. displayed on the County regulations to implement Thoroughfare Right-of-Way specific policies regarding Identification Map. the use and development of this parcel. Generalized Land Use INDUSTRIAL RESIDENTIAL LOW Parcel Acreage: 1,054 18 IM COMMERCIAL MIXED USE RESIDENTIAL MEDIUM Produced by: Frank ConkfirV on the MacArthur Foundation G4S 4W GOVIPUBUCIINST. 4W OPEN/GOLFICONS. ROADWAY Printed. May 27, 1998 N 1000 0 1000 Fee IMPROVED PROPERTY 4W RESIDENTIAL HIGH N —J L�� PARCEL 6 J S� M PARCEL 4 GARDEN WOODS PARC 1011111 -------- -- ------ PARCEI-6 ADMIRALTY BLDGS. This parcel is within the Within subparcel 31.01 are Subparcels 31.07 and 31.11 PGA Blvd. Corridor Overlay 13 active potable water require reservation of R-O-W TANGLEWOOD and major roadways are wells. The city has adopted for future 1-95 Interchange. designated as Parkways. proper regulations governing The Interchange is currently The city has adopted special land use and development. displayed on the County regulations to implement Thoroughfare Right-of-Way specific policies regarding Identification Map. the use and development of this parcel. Generalized Land Use INDUSTRIAL RESIDENTIAL LOW Parcel Acreage: 1,054 18 IM COMMERCIAL MIXED USE RESIDENTIAL MEDIUM Produced by: Frank ConkfirV on the MacArthur Foundation G4S 4W GOVIPUBUCIINST. 4W OPEN/GOLFICONS. ROADWAY Printed. 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III �,uilfl���llllllllll Q. lr ar`J� 1 i{ �� i r y• i Nil RESOLUTION 80, 1998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM BEACH GARDENS, FLORIDA, PROVIDING FOR RATIFICATION OF A SIDE AGREEMENT BETWEEN THE CITY AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL2928; AND, PROVIDING FOR AN EFFECTIVE DATE. 7/22/98 WHEREAS, the City Council ratified a Collective Bargaining Agreement between the City and the Professional Fire Fighters/Paramedics of Palm Beach County, Local 2928, IAFF, Inc. by adopting Resolution 45, 1998, on May 21, 1998; and WHEREAS, the Union recently ratified two Side Agreements to the Collective Bargaining Agreement, specifically Article 10 "Working Out of Classification" and Article 21 "Overtime ". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF T`HE CITY OF PALM BEACH GARDENS, FLORIDA: SECTION 1, The City Council of the City of Palm Beach Gardens hereby ratifies, confirms and approves the Side Agreement to the Employment Agreement between the City and the Professional Fire Fighters /paramedics of Palm Beach County, Local 2928, IAFF, Incas approved on May 21, 1998, by Resolution 45, 1998. SECTION 2. This Resolution shall be effective upon adoption. INTRODUCED, PASSED AND ADOPTED THIS DAY OF JULY, 1998 ATTEST: LINDA V. KOSIER, CMC VOTE: MAYOR RUSSO VICE MAYOR FURTADO COUNCILMAN JABLIN COUNCILMAN CLARK COUNCILMAN SABATELLO JOSEPH R. RUSSO, MAYOR APPROVED AS TO LEGAL FORM AND SUFFICIENCY CITY ATTORNEY AYE NAY ABSENT r4 V u H0 �u u a �b 00 4) o° u� a �S i SC qj UJ �Cf .n S I N 0 .H s N tr 4+ y rlVoo u °° p o b� dri 41 V N w U rd A we 043 M o b .°�, �o'�a� fd N0 A M bpVw 0� • �� r-4 A� ' of ,N A O Ns � to • • �s bCb M M N y N u` P4 z� i SC qj UJ �Cf .n S I N 0 .H s N tr 4+ y rlVoo u °° p o b� dri 41 V N w U rd A we 043 M o b .°�, �o'�a� fd N0 A M bpVw 0� • �� r-4 A� ' of ,N A O Ns � to • • �s bCb M M