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HomeMy WebLinkAboutMinutes P&Z 092402CITY OF PALM BEACH GARDENS PLANNING AND ZONING COMMISSION REGULAR MEETING September 24, 2002 MINUTES The Regular Meeting of the Planning and Zoning Commission of the City of Palm Beach Gardens, Florida, was called to order by Vice Chair Barry Present at 6:30 P.M. in the Council Chambers of the Municipal Complex, 10500 North Military Trail, Palm Beach Gardens, Florida, and opened with the Pledge of Allegiance to the Flag. Due to the absence of Chair Craig Kunkle, Alternate Ernest Volonte was seated on the board. REPORT BY GROWTH MANAGEMENT DIRECTOR Growth Management Director Charles Wu reported that the City Council had approved the following projects since the last meeting: Batt School, Mirasol PCD lakes reconfiguration, an LDR amendment regarding construction trailers, and Old Palm PCD. Mr. Glidden expressed concern regarding the stacking at Batt School and requested this be added to the list of items to be looked into, and indicated he believed stacking requirements should be based on the number of students. APPROVAL OF MINUTES Meeting minutes of September 12, 2002: Mr. Volonte made a motion to approve the minutes of the August 6, 2002 meeting as submitted. Mr. Ansay seconded the motion, which carried by unanimous 7- 0 vote. ROLL CALL Betty Laur, Secretary for the meeting, called the roll for the Planning and Zoning Commission, Local Planning Agency, and Land Development Regulations Committee: Present Absent Vice Chairman Barry Present Craig Kunkle, Jr., Chairman Chairman Pro Tern John Glidden Dick Ansay Joel Charming Dennis Solomon Steven Tarr Planning & Zoning Commission Minutes September 24, 2002 Alternate Ernest Volonte Alternate Douglas Pennell Also present were Growth Management Director Charles Wu, Senior Planner Kara Irwin, Planners Brad Wiseman, Jackie Holloman and Natalie Wong, Code Enforcement Administrator Kelvin Wise, and City Attorney Len Rubin. PLANNING AND ZONING COMMISSION Public Hearing /Recommendation to City Council Petition PUD- 02 -09: PUD Amendment for Shell Gas Station at 4445 PGA Boulevard A request by Jason Perry of MDM Services, on behalf of Henry Miller, to amend the Shell Station Planned Unit Development (PUD) in order to change the color of the building elevations and signage at the existing gas station. The applicant is proposing to paint the canopy, building, and trash receptacles with a new color, and to install a new monument and canopy sign. The 0.52 acre site is located at the northeast corner of PGA Boulevard and Military Trail. Planner Brad Wiseman presented the project and verified that the sign and the white base were internally illuminated. Mr. Tarr asked if the sign would be high -gloss bright white similar to the one at the Shell Station at Northlake and Military trail, and asked how that would be kept white. Mr. Wu indicated there was no code provision for white changing to a different shade of white. Jason Perry, agent for the applicant, responded that it was company policy to pressure clean once a year. Mr. Tarr indicated he was okay with the bright white as long as it stayed that way. Mr. Glidden commented that in the design review studies he had looked at a lot of signs and illuminated signs with white translucent panels and white signs in general were not recommended because they stood out, and that a more aesthetic solution would be to have any color other than white. Mr. Glidden stated he would prefer the sign not be white. Mr. Perry confirmed for Mr. Ansay that this was the Shell company's national sign and the total square footage did not include the base. Mr. Glidden asked if the photometric study indicated the minimum /maximum ratio was exceeded, and stated if it did not meet code, it should. Mr. Perry advised that the base was white stucco. Mr. Pennell expressed his opinion that the white blended with the shopping center across the street and the new sign was cleaner looking and more pleasing. Vice Chair Present declared the public hearing open. Hearing no comments from the public, Vice Chair Present declared the public hearing closed. Mr. Present indicated the numbers were wrong as presented in the staff report and requested they be brought down 20 % -25 %. P' Planning & Zoning Commission Minutes September 24, 2002 MOTION: Mr. Ansay made a motion to approve Petition PUD -02 -09 with the following conditions: 1. The lighting shall conform to current zoning code. 2. No additional signage or banners may be installed on site unless prior approval is granted by the city. Motion was seconded by Mr. Channing, which carried by 6 -1 vote with Mr. Glidden opposed because he wanted white signs discouraged. Recommendation to City Council Petition SP- 02 -21: Site Plan Amendment_for Parcel 27.05/27.06 A request by Ken Blair of Catalfumo Construction and Development, Inc., petitioner, to amend the approved site plan for Parcel 27.05/27.06 by eliminating the 25,000 square foot retail building I and replacing it with two office buildings totaling 35,989 square feet. Parcel 27.051.06 is approximately 17 acres, and is located along PGA Boulevard within the Regional Center Development of Regional Impact (DRI). Planner Jackie Holloman advised that after the agenda packets had been distributed, staff was told the applicant wished to request that a portion of the 27,000 S.F. of medical /dental use allocated to the entire parcel be allocated to these two buildings as well. Ms. Holloman read into the record comments that had been faxed by Chair Kunkle, indicating the landscape plan was weak and the applicant should submit a revised landscape plan. Mr. Kunkle requested condition 8 be changed to allow buildings 6 and 7 to be included in the 27,000 square feet of medical and dental use; and that condition 9 be added to require the applicant to submit to Planning and Zoning staff prior to presentation to City Council a chart of gross square footage uses for all office buildings, 1 -7. Staff recommended the landscape plan be revised before presentation to City Council, subject to review by the City Forester and Chair Kunkle. Discussion ensued regarding moving the retail use from this area to the Menin project and that the square footage for the entire DRI was not changing. Mr. Tarr asked how the city monitored medical office space. Ms. Holloman explained that monitoring was done through the occupational license review process. Mr. Charming requested that the applicant provide elevations showing landscaping against the buildings. Ken Blair and Ryan Johnson were present on behalf of the petitioner. Mr. Johnson provided a power point presentation. Mr. Solomon noted that in the original site plan there had been a circle of pavers. Mr. Johnson explained there had been a concern regarding maintenance so the HOA had eliminated the pavers. Mr. Solomon commented he thought the pavers added a lot to the project and recommended some be carried over into this site plan. The applicant confirmed that there was more than one owner and that there would be recorded cross parking agreements. 3 Planning & Zoning Commission Minutes September 24, 2002 Mr. Volonte left at this point in the meeting at 7:25 p.m., and Mr. Pennell was seated in his place. Further discussion ensued regarding the allocation of the medical usage. Mr. Solomon requested comments on Chair Kunkle's landscape comments, to which the applicant responded that the landscape calculation points were almost double what was required and the applicant would like to work with staff prior to presentation before the City Council to bring more landscaping from the site down to the south portion and to make sure the heights were correct. Mr. Ansay asked if each building would have a designated amount of medical use, to which Mr. Blair responded the applicant was willing to deed restrict each property so it could not change. Mr. Wu confirmed this would have teeth with the city so long as it was on file. Mr. Blair confirmed that would stay in place if the property was sold again and that office buildings 6 and 7 were currently under contract. Mr. Tarr commented the view on the screen was out of character with PGA Boulevard; that the Commission needed to see the landscape plan; and that 4 -5 shade trees needed to be added in front of this property. Mr. Johnson commented that the landscaping was shown at planted height and it should grow successfully. Mr. Tarr indicated he could not pass this petition along without a revised landscape plan. Mr. Charming disclosed he had met with the applicant. Mr. Charming stated he did not care for this project or for the architecture, but these two buildings would not break the project Mr. Charming commented that Chair Kunkle's comments were correct, and the Board should see rendered elevations of each side. Mr. Glidden commented he had also met with the applicant. Mr. Glidden indicated he wanted staff to assure code requirements had been met for screening the rooftop equipment. Mr. Glidden pointed out that the parapet jutted into the roof, noted that if windows were shown they had to be built, and he was not sure there was sufficient room between the buildings, and also questioned the elimination of the pavers. Mr. Glidden clarified the maximum area of each sign, that on the first story of building 6 the limit was 120% and signs at the top of the parapet wall were 90 %; and on the other building the sign should be 90 %. Vice Chair Present noted he would like the pavers back in the site plan. Mr. Solomon indicated he would prefer a higher parapet rather than a screen for the air conditioning. Discussion ensued regarding requiring the applicant to return. Mr. Blair confirmed that only tenants with doors would have tenant signs, and requested the applicant be able to return in two weeks. Staff indicated that might not be possible. MOTION: Mr. Ansay made a motion to recommend to City Council approval of Petition SP -02 -21 with the following conditions: 1. The revised landscape plan shall be presented to the Planning and Zoning Commission as a separate item. 2. The proposed signs on the buildings shall be re- submitted. 3. Pavers shall be added as requested by the Commission. 11 Planning & Zoning Commission Minutes September 24, 2002 4. Building parapet wall shall be raised to avoid jutting into the roof. 5. The applicant shall obtain approval for water and sewer plans from Seacoast Utility Authority prior to scheduling for City Council review. 6. Prior to the issuance of any Certificate of Occupancy for the entire site (Office 1 through 7, Retail 2, and Bank), the applicant shall submit and obtain approval from the City Engineer for an updated AM peak hour analysis based on the following square footage of each use: 129,500 s.f. of general office, 25,000 s.f. of retail, 7,000 s.f, of medical office, and 3,420 s.f. of bank (with drive - thru). 7. Prior to scheduling for City Council review, the applicant shall provide an up -to -date and comprehensive analysis of all approved projects within the Regional Center DRI. The analysis shall include each approved project, including this amendment, approved use, and square footage of each use. 8. Lighting locations shall not conflict with landscaping (to include long term tree canopy growth) 9. Metal Halide lighting shall be used for all street and pedestrian walkways. 10. Buildings lighting (non - glare) shall be around the perimeter of all sides and on pedestrian sidewalk surrounding the buildings. 11. Numerical address on all buildings shall be illuminated for nighttime visibility and shall have bi- directional visibility from the roadways. 12. No conversion of general office space to medical or dental office use shall be allowed or permitted for Buildings 6 and 7. Motion was seconded by Mr. Pennell. During discussion of the motion. Mr. Glidden suggested if the Commission wanted to move this forward they should come to consensus on each item. Mr. Solomon commented there were far too many things that were open items to pass this on to City Council. Mr. Tarr agreed with Mr. Solomon, commented that this was too prominent a location to be pushed through, and he wanted to see the pavers. Mr. Ansay withdrew his motion; Mr. Pennell withdrew his second. Mr. Glidden suggested the applicant address the open items and verbally or graphically satisfy staff so that they could be on the next agenda for only 15 minutes. Items to be addressed were to limit building signage to 90% of all signage shown except 120% of signage on the first floor building; to raise the pitch roof elements to clear the parapet wall, to check the 20' space between buildings, confirm windows shown could be built, confirm pavers could be put back in the plan if not in the right -of -way to be outside on each side of the right -of -way, that arch L1 Planning & Zoning Commission Minutes September 24, 2002 windows replace the two windows on PGA Boulevard, to extend the precast band to the top of the building, that more traditional scoring of the fascia detail at the pitched roof be added, that the parapet wall be extended to screen the air conditioning equipment, and the landscape issue. Mr. Blair commented the only item that needed to be examined was the pavers in the road issue and they could consider adding pavers outside the right -of -way. Mr. Glidden indicated the Commission would move for approval at the next meeting and the only presentation needed would be for these items. Mr. Solomon indicated an additional item that would need to be addressed was allocation of the medical square footage. Mr. Glidden requested a rendering of the east elevation of the east building be provided. Applicant agreed to work with the City Forester, following Mr. Kunkle's recommendations, regarding the landscaping. Mr. Tarr asked that four weeks be allowed to allow staff proper time for review. The applicant indicated four weeks would be a hardship. MOTION: Mr. Tarr made a motion to table Petition SP -01 -21 until staff had proper time to review this project. Mr. Glidden seconded the motion. It was indicated it would be up to staff whether this could come back in two weeks. Chair Present stated no motion was necessary. Mr. Charming left at this point in the meeting at 8:20 p.m. because he was not feeling well. Recommendation to City Council Petition SP- 02 -07: Site Plan for Old Palm Maintenance Facility & Golf Academy A request by Samantha Gregory of Urban Design Studios, on behalf of WCI Communities, Inc., to allow for the construction of a golf course maintenance facility on a 4.66 -acre site, and a golf academy building on a 1.21 -acre site within the Old Palm Golf Club Planned Community development (PCD). Old Palm Golf Club PCD is bounded by Westwood Gardens Planned Unit Development to the north, the Ronald Regan Turnpike to the west, by Central Boulevard to the east, and by PA Boulevard to the south. Planner Natalie Wong presented the project. Henry Skokowski was present on behalf of the applicant. Vice Chair Present asked what provisions had been made to cover the chemical storage so that helicopters would not stir up chemicals. Mr. Skokowski indicated this was far enough away. Mr. Present indicated years ago helicopters could not land in the city without first contacting the police. Mr. Skokowski indicated once one was on the property they could access all areas by golf cart. The adjacent city park land was pointed out. Mr. Tarr expressed concern that the heliport was so close to the golf course. Mr. Skokowski indicated it would be used infrequently and that it would be known ahead of time when a helicopter was to be landing. The open space heliport buffer was discussed. Mr. Skokowski indicated colored elevations were provided, and the D Planning & Zoning Commission Minutes September 24, 2002 roof material would be concrete tile. Mr. Skokowski confirmed that the golf carts would not access Central Boulevard. Mr. Solomon requested the heliport pad be moved to one side or the other, to which the applicant agreed. Mr. Glidden requested a location map in the future, and noted that 3 -1) perspectives had not been provided. Mr. Glidden noted there was an architectural detail on every opening except the back elevation on the north, and requested addition on that elevation consistent with those at the other openings. MOTION: Mr. Solomon made a motion to recommend to the City Council approval of Petition SP -02 -07 with one waiver and the following conditions: 1. Prior to the issuance of the first Certificate of Occupancy, street trees and street lights shall be field located to avoid conflicts between lights and landscaping, including long term tree canopy growth. 2. The golf maintenance facility and golf academy shall be constructed with a burglar alarm. 3. Prior to City Council review, outstanding engineering issues as outlined in the memo dated August 28, 2002, shall be resolved with the City Engineering. 4. Architectural detail consistent with those at the other openings shall be provided on the back elevation on the north. Mr. Ansay seconded the motion, which carried by unanimous 6 -0 vote. The City Attorney advised the next three items would be considered together since they were all workshops even though PUD -02 -04 was to be considered by the Planning and Zoning Commission and LU -02 -01 and WAV -01 -02 would be considered by the Local Planning Agency. Senior Planner Kara Irwin presented the petitions. LOCAL PLANNING AGENCY Workshop Petition LU- 02 -01: Small Scale Future Land Use Plan Amendment_for 4.04 A request by Don Hearing of Cotleur - Hearing, on behalf of Centex Homes, fora small -scale land -use map amendment to change the current land -use designation of a 8.18 -acre parcel from Commercial (C) to Mixed -Use (MXD). The subject parcel, known as Parcel 4.01, is located at the intersection of Central Boulevard and Donald Ross Road. 7 Planning & Zoning Commission Minutes September 24, 2002 Workshop Petition WA V-01-02: Comprehensive Plan Residential Waiver_for4.01 /4.10 A request by Don Hearing of Cotleur- Hearing, on behalf of Centex Homes, to waive the vertical integration of residential uses required by Policy 1.1.1.3 in the Future Land Use Element in the City's Comprehensive Plan in order to allow a non - residential Mixed -Use Planned Unit Development (PUD) on 21.72 acres of land. The subject parcel, known as Parcels 4.01 /4.10, is located at the intersection of Central Boulevard and Donald Ross Road. PLANNING AND ZONING COMMISSION Workshop Petition PUD- 02 -04: Planned Unit Development for Parcels 4.0114 A request by Don Hearing of Cotleur Hearing, on behalf of Centex Homes, for a property rezoning from Planned Development Area (PDA) to Mixed Use Planned Unit development (MXD /PUD) to allow for the development of 19,375 square feet for professional office use, 19,375 square feet for retail space, and 186 dwelling units on 21.72 acres of land. The site is located at the southwest corner of the intersection of Central Boulevard and Donald Ross Road. Mr. Solomon noted on LU -02 -01 there was a typo where it stated the approved Benjamin School was to the north, and it should be to the south; that the chart on page 3 of 4 should be current land use, and on the next page it should state proposed instead of current. Mr. Tarr commented regarding the waiver issue criteria, on page 3 of 3, tab 6, that this was not an infill location, with undeveloped land on three sides. Mr. Tarr indicated he favored the waiver but was talking from the standpoint of the LDR's. The land use on 2 sides was RL, and he was not sure the adjacent land use was not over 60% residential. Mr. Tarr commented that for the rest of the life of this property it could have no residential at all, that the applicant was trying to get away from vertical integration, but there was no way in the LDR's to get away from the vertical integration without making the property a non - residential MXD. Mr. Tarr requested in the future that a statement be provided from the City traffic consultant that they had reviewed the traffic calculations and found them correct, so that there would be confirmation from the City's standpoint. Ms. Irwin commented regarding the Benjamin School being to the south, that major roadways and canals were included. Mr. Tarr commented criteria number 1 mentioned manmade barriers; criteria 2 and 3 did not. Donaldson Hearing introduced those present on behalf of the applicant. Mr. Hearing explained that the applicant was requesting concurrent consideration. Mr. Hearing reviewed the project and the requested waivers. Mr. Glidden stated he had no problem with the waivers, that the site plan was a big improvement over the one he saw 2 -3 months ago, and asked if the applicant was seeking approval for the office building. Mr. Hearing indicated the applicant would like conceptual approval and to come back with final detailing at a later date. Mr. Glidden indicated the shared parking could be a waiver request or use ULI shared parking, and recommended looking at those numbers. The shared parking was discussed. Mr. Glidden commented he had no problem with the shared parking conceptually except Planning & Zoning Commission Minutes September 24, 2002 some was rather far away. Mr. Glidden commented if there was retail on the ground floor the other site plan would work best, but if an office building, this plan would work best. Mr. Glidden recommended corner massing on the building instead of just a rectangle. Mr. Glidden expressed concern that people leaving the office building might create a congestion problem by stacking. Mr. Hearing explained that the roundabout had been designed to School Board specifications so that a school bus could turn around there, and the applicant would look at the traffic configurations again. Mr. Solomon agreed with Mr. Glidden that the office building should have articulation, and commented that there were too many buildings if this type of shared parking had to be utilized. Mr. Solomon had no problem with the waiver for vertical integration, and wanted to see traffic patterns readdressed and architectural features above the windows on the residential units. Mr. Solomon expressed concern regarding the lack of parking onsite. Mr. Pennell commented two entrances had been mentioned, which may have been for the previous plan, and asked if two entrances would make it safer. Mr. Hearing responded by describing the awkward stacking that would result with a second entrance. Mr. Hearing indicated there were no outstanding security concern with the shared parking with commercial, and this project conformed to SPTED requirements. Mr. Pennell expressed concern with the size of parking stalls and lack of parking. Mr. Ansay also expressed concern regarding lack of onsite parking. Mr. Ansay indicated he personally did not like the design of the buildings. Mr. Tarr asked how affordable these units would be and was told they would sell for under $200,000. Mitigation options were discussed by Mr. Tarr. Mr. Hearing explained they would need to recoup their investment so would probably sell to another developer who also needed property for mitigation. Mr. Tarr indicated having guests park at the office building did not make sense. Mr. Tarr requested addition of a few canopy oak trees along the road to remain consistent with the character of Central Boulevard, to which the applicant agreed. Mr. Tarr indicated he did not see residential listed as one of the uses in the LDR's under a non - residential MXD. Mr. Wu explained the history was established with Legacy Place, and that trend was being followed. Mr. Tarr commented if this project did not work it might be a good spot for a cultural center. Mr. Tarr commented the name did not seem to make sense for this project. Mr. Present commented he would like to see the colors toned down and that the off site property be restored before it was taken over by the city. Mr. Hearing indicated there was landscaping on both sides of the sidewalk, that there was no berm on the back side of the property, and the applicant would provide exhibits to show exactly what it would look like from the street. LAND DEVELOPMENT REGULATIONS COMMITTEE Workshop Petition LDR- 01 -07: Newsrack Ordinance A City- initiated request to amend the Palm Beach Gardens Code of Ordinances, Chapter 78 "Land Development'; Section 78 -701. The objective of the amendment is to provide for the use of modular newsracks and prohibit the use of individual newsracks in the City. Kelvin Wise, Code Enforcement Supervisor, presented the staff report, which included direction from 6 Planning & Zoning Commission Minutes September 24, 2002 the City Council workshop held on July 6. Ron Gaer, representative for Palm Beach Post, Palm Beach Daily News, Pennysaver, and Miami Herald, indicated that Mr. Wise had been very helpful. Mr. Gaer expressed concern regarding changing ownership and suggested the city be the controlling entity. David Serman, representative for Car & Truck Buying Guide, Sun Sentinel Free Paper Division, and Caldwell Banker Real Estate Advertising Division, agreed that the city should be the controlling entity because of maintenance problems. Mr. Serman suggested the newspapers could be charged an annual fee, and recommended that modular racks only contain four pockets, since the major newspapers could fill all four pockets with their individual publications. Mr. Serman recommended insurance coverage be kept at $300,000. Mr. Tarr commented he would like to see a newspaper box with a better quality or custom look that did not look like the photo provided of the modular newsrack in Delray Beach. Mr. Tarr indicated that low groundcover could be used to hide the posts and would not be large enough for someone to hide behind. Mr. Wise indicated any landscaping would probably need to be placed at the rear, since installation would probably be in concrete sidewalks. Mr. Wise indicated the city really did not want to assume ownership, and an RFP for a third party to maintain the newsracks to city requirements might be the answer. Mr. Tarr commented the city would need the equivalent of a property manager, to manage the newsracks on city -owned property. Mr. Ansay asked what was done in other cities. Mr. Wise indicated he had researched Jupiter, Juno Beach, Delray Beach, and Sarasota. The most successful program of modular racks seemed to be that of Delray Beach. Limited areas were designated in the Town of Palm Beach; however, that was contrary to City Council's direction to expand throughout the city. Mr. Wise explained that Delray Beach limited their newsracks to their downtown area; however, Palm Beach Gardens did not have a downtown area, and the City Council had taken the position of only doing this once. Mr. Ansay expressed his opinion that the program should be friendly to the users, and problems experienced by the users should be taken into consideration. Mr. Pennell agreed with the smaller 4 -unit modules since they looked better. Mr. Pennell asked if Boca or Naples had been contacted, since they were both very particular about aesthetics, and commented he thought the final choice should be high quality and appealing, especially if it was to be standardized throughout the whole city. A representative of Real Estate Showcase commented there were no better designed newsracks available that she knew of, and the ones in Palm Beach were the same as those used in Delray. Mr. Solomon expressed appreciation for Mr. Wise's work on this matter and for the input provided by the newspaper representatives. Mr. Solomon indicated he believed the city should decide on a 4 -unit modular newsrack, and if more units were needed then two could be placed together. This would provide uniformity. In preparation for a workshop a list of questions and issues for the city to decide on would be helpful. Mr. Solomon indicated that since the city did not want to own the units, someone would need to be given limited rightsof -way to use for this purpose, provided they would do it in a responsible manner. Mr. Solomon recommended contacting manufacturers to obtain prices, to see if volume discounts were available, and to obtain installation costs. Mr. Solomon commented he believed the city would want the same thing as the smaller users —to be sure a larger, more powerful publisher could not force out a smaller publisher. Mr. Solomon indicated another item to be discussed at a workshop would 10 Planning & Zoning Commission Minutes September 24, 2002 be whether any type of advertising would be displayed on the newsrack, which he did not favor. Mr. Glidden indicated this matter should be decided, and the Commission was willing to help. Mr. Glidden recommended the smaller newsracks, with smaller windows if available to make the newsracks look better. Mr. Glidden commented on a newsrack right by the City Hall in Juno Beach which had a fence and landscaping around it which helped it look better. Mr. Glidden commented landscaping on the back and sides would help the appearance of the units. Mr. Glidden commented the newrack regulations should apply to those located in public rights -of -way or visible from public rights -of -way, which would take care of those on public property. Mr. David Serman commented that locating newsracks on private property could be a legal nightmare and referred to two cases, in Port St. Lucie and Stuart, where the attorneys had backed off and said to leave it between the newspaper and the property owner. Mr. Serman noted that the newsracks were not normally located on private property, but were usually near convenience stores, filling stations, or shopping centers, and usually backed up against a wall, which were places removed from the street area. Mr. Serman commented having units citywide had never worked and would not work because of the expense. Mr. Serman indicated he had just inquired regarding a custom newsbox for another city and had been told by the biggest manufacturer of modular units that it would cost $300,000 to retool and redesign. Mr. Glidden commented this Commission dealt with aesthetics and this would be one more item. Mr. Wise indicated that to his knowledge, the city currently had no newsracks located on private property. Vice Chair Present thanked Mr. Wu for making this matter a project, complimented Mr. Wise on his work on this project, agreed it needed to be finalized, and cautioned not to lose sight of the purpose which was to serve the public, and not to outprice the free paper distributors, Vice Chair Present commented he liked the smaller modular newsracks, that visibility was needed, and there would be some marketing involved as to which papers were more effective in different sections of the city, and recommended starting with "X" amount and if there was more demand to add more later. Vice Chair Present indicated a plan would be needed regarding how to phase out the old newsracks. Mr. Wise indicated that was addressed in the proposed ordinance. Vice Chair Present indicated the Commission was willing to help. OLD BUSINESS Mr. Ansay asked about the status of the shopping center renovation on Military Trail near Albertson's. Mr. Wu indicated staff would check on the status. NEW BUSINESS Mr. Glidden comented the city had torn down the church he was married in and added a lake, etc., and asked if any of that would be presented to this Commission. Mr. Glidden recalled that when the municipal complex was built, there had been a big controversy and it had finally been presented to the Commission on a complimentary basis, but they really had had no opportunity to provide their input like they did with other projects; and he thought it had been agreed with staff at that time that the city ought to abide by their own rules and everything should be reviewed by Planning and Zoning. Mr. Wu indicated he could check to see if that project had ever been brought to Planning and Zoning. Mr. 11 Planning & Zoning Commission Minutes September 24, 2002 Glidden expressed his opinion that this board should make a motion to pass a recommendation to City Council that all city projects meet the same criteria as private projects and be brought before Planning and Zoning for review. Mr. Wu indicated he did not think that was necessary with the current City leadership. Attorney Rubin explained that the building remaining on the site was going to be redone and incorporated into the park site, and consultants were reviewing the site as part of a master plan, and commented he did not know if that master plan was intended to be brought to this board, but agreed it should be reviewed by Planning and Zoning, just the same as the fire stations had been. Mr. Glidden asked that the plan be brought to this board when their comments could be effective and not later in the process. Mr. Wu indicated October 15 had been scheduled for the next Borland Center workshop but two members could not attend. Vice Chair Present expressed his opinion that two absent would be acceptable but not more than that. Mr. Wu indicated that the absent members would receive copies of the minutes. Consensus was to proceed with that date. 12 Planning & Zoning Commission Minutes September 24, 2002 ADJOURNMENT There being no further business, the meeting was adjourned at 10:45 p.m. The next regular meeting will be held September 24, 2002. APPROVED: Crain Kunkle, Jr., Chai Joel Charming t4i, Dennis Solom Steven Tarr etty LaurjSecretary for the Meeting 13